HomeMy WebLinkAboutBPW-03-15-06
City of Carfilel
Office of the
d"k-T="MEE TIN G
NOTICE
CARMEL BOARD OF PUBLIC
WORKS
WEDNESDAY, MARCH 15, 2006
AT 10:00 A.M.
COUNCIL CHAMBERS
CARMEL CITY HALL
ONE CIVIC SQUARE
NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD
OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY,
MARCH 15, 2006, AT 10:00 A.M. IN THE COUNCIL CHAMBERS,
CITY HALL, ONE CIVIC SQUARE.
THE PURPOSE OF THE MEETING IS CITY BUSINESS.
ONE CIVIC SQUARE CARMEL, INDIANA 46032 31 i/5il-2414
City of Carfilel
Office of the
Clerk-Treasurer
BOARD OF PUBLIC WORKS & SAFETY MEETING
AGENDA
WEDNESDAY, MARCH 15, 2006 - 10:00 A.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MEETING CALLED TO ORDER
1. MINUTES
a. Minutes from the March 1,2006 Regular Meeting
2. BIDOPENING/AWARDS
a. Bid Opening for Westfield Blvd Streetscape 96th Street to 99th Street; Michael
McBride, City Engineer
b. Bid Award for 136th Street and Oak Ridge Road Roundabout; Calumet Asphalt
Paving ($776,956.00-manual entry error by Calumet created a $44.00 decrease in
original bid proposal); This was the lowest and most responsive bid; Michael
McBride, City Engineer
c. Bid Award for 121'1 Street and Shelborne Road Water Main Extension; Culy
Construction ($177,471.00); This was the lowest and most responsive bid; John Duffy,
Director of the Department of Utilities
d. Bid Award for Distribution Operations Facility; R.L. Turner; ($5,413,000.00); This
was the lowest and most responsive bid; John Duffy, Director of the Department of
Utilities
3. CONTRACTS
a. Request for Purchases of Goods and Services; R.L. Turner (Bid Award);
($5,413,000.00); John Duffy Director of the Department of Utilities
b. Request for Purchases of Goods and Services; Culy Construction (Bid A ward);
($177,471.00); John Duffy Director of the Department of Utilities
c. Request for Purchases of Goods and Services; Shank Public Relations Counselors,
Inc.; ($5,000.00); Nancy Heck, Director of the Department of Community Relations
d. Request for Purchases of Goods and Services; E&B Paving/Gradex; (Bid A ward);
Michael McBride, City Engineer
ONE CIVIC SQUARE CARMEL.INDlANA46032 317/571.1414
4. USE OF CITY FACILITIES
a. Request to Close City Streets; Half Marathon; Saturday, March 25, 2006 7:30 a.m.
to 12:00 p.m.; Indy Runners
b. Request to Use Gazebo and Common Area; Easter Egg Hunt; Saturday, AprilS,
2006; S:OO a.m. to 12:00 p.m.; Carpenter Realtors
c. Request to Use Gazebo and Common Area; Wedding; Friday, May 26th, 2006;
12:00 p.m. to 2:00 p.m. (Rehearsal); Saturday, May 27, 2006; 10:00 a.m. to 3:00
p.m.; Bianca Garrett
d. Request to Use Gazebo and Common Area; Wedding; Saturday, June 10, 2006;
10:00 a.m. to 10:00 p.m.; Darlene Heid
e. Request to Use Gazebo and Common Area; Theatre Performance; August 4 to
August 6, 2006 and August 11 to August 13, 2006; 6:00 p.m. to 11:00 p.m.;
Shakespeare & More Theatre Company
f. Request to Use Gazebo and Common Area; Gradle Drive and Veteran's Way;
Carmelfest; Saturday, July 1,2006 12:00 Noon through Wednesday July 5, 2006
12:00 Noon; Barbara Ellis
5. OTHER
a. Resolution No. BPW- 03-15-06-01; A Resolution of the Board of Public Works and
Safety of the City of Carmel, Indiana, Ratifying Change Order for Underground
Fuel Storage Tank as a City Obligation; Steve Engelking, Director of the Department
of Administration
b. Request for Secondary Plat Approval; Stanford Park, Section 2A; Steve
Broermann, Platinum Properties
c. Request for Secondary Plat Approval; Meridian Medical Plaza; Michael Hartman,
Lauth Property Group
d. Request for Dedication of Right of Way; Parkwood West; NE Corner of East 961h
StlUS 31 and W 96th Street/Springmill; Jennifer Burk, Duke Realty Corporation
e. Request for Leave of Absence; (Military-Adam Schriner); Michael Hollibaugh,
Director of the Department of Community Services
f. Request for Schedule of Stop Loss; American United Life Insurance Company;
Barb Lamb, Director of Human Resources
g. Request for Water Availability; Stanford Park, Section 2B; Steve Broermann,
Platinum Properties
h. Request for Open Pavement Cut; Saddlebrook at Shelborne - Shelborne Road
South of West 12151 Street; Joseph Sharp, Paul I Cripe
1. Tabled 2/112006; Request for State-LPA Agreement; Rangeline Road to College
Avenue Road Project; Michael McBride, City Engineer
6. ADJOURNMENT
I
I
I
BOARD OF PUBLIC WORKS & SAFETY SPECIAL MEETING
MINUTES
WEDNESDAY, MARCH 15, 2006 -10:00 A.M.
COUNCIL CHAMBERS I CITY HALL lONE CIVIC SQUARE
MEETING CALLED TO ORDER
Mayor James Brainard called the meeting to order at 10:06 a.m.
MEMBERS PRESENT
Mayor James Brainard, Board Member Mary Ann Burke and Lari Watson: Clerk Treasurer. Diana
Cordray; Deputy Clerk Treasurer, Lois Fine
MINUTES
The Minutes for the March 1. 2006 Regular Meeting were approved 2-0. (Mayor James Brainard
abstained because he was not present at the March 1 meeting)
BID OPENING/AwARD
Bid avenin!! for Westfield Blvd Streetscave 961" Street to 9f1" Street: Mavor James Brainard ovened
and read the bids aloud;
Company
Bid Amount
Engledow
Becker Landscape
$253,196.02
$436,779.94
The Bids were given to Cheryl Chalfaut. Rundle-Ernstberger & Associates. for review
Bid A ward for Westfield Blvd Streetscave 961" Street to 9f1" Street; EIlI!ledow; ($253.196.02 ); this was
the lowest and most responsive bid. Mayor James Brainard moved to approve. Board Member Burke
seconded. Award approved 3-0.
Bid Award for 1361" Street and Oak Rid!!e Road Roundabout; Calumet Asvhalt; ($776.956.00); Mayor
James Brainard moved to approve. Board Member Burke seconded. Award approved 3-0.
Bid Award for 121" Street and Shelborne Road Water Main Extension; Culv Construction
($177.471.00); Mayor James Brainard moved to approve. Board Member Burke seconded. Award
approved 3-0.
Bid Award for Distribution Overation Facility; R.L. Turner ($5.413.000.001; John Duffy. Director of
the Department of Utilities requested this item be tabled. Mayor James Brainard moved to table.
Board Member Burke seconded. Tabled 3-0.
I
I
I
CONTRACTS
ReQuest for Purchases of Goods and Services: R.L. Turner (Bid Award): ($5.413.000.00): Mayor
James Brainard moved to approve. Board Member Watson seconded. Request approved 3-0.
ReQuest for Purchases of Goods and Services: Culv Construction (Bid Award): ($177.471.00): Mayor
James Brainard moved to approve. Board Member Watson seconded. Request approved 3-0.
ReQuest for Purchases of Goods and Services: Shank Public Relations Counselors. Inc.: ($5.000.00):
Mayor James Brainard moved to approve. Board Member Watson seconded. Request approved 3-0.
ReQuest for Purchases of Goods and Services: E&B Pavinf!/Gradex: (Bid A ward): Mayor James
Brainard moved to approve. Board Member Burke seconded. Request approved 3-0.
USE OF CITY FACILITIES
ReQuest to Close Citv Streets: Half Marathon: Saturdav. March 25. 20067:30 a.m. to 12:00 p.m.:
Mayor James Brainard moved to approve. Board Member Burke seconded. Request approved 3-0.
ReQuest to Use Gazebo and Common Area: Easter Ef!f! Hunt: Saturdav. April 8. 2006: 8:00 a.m. to
12:00 p.m.: Mayor James Brainard moved to approve. Board Member Burke seconded. Request
approved 3-0.
ReQuest to Use Gazebo and Common Area: Weddinl!: Fridav. Mav 26th. 2006: 12:00 p.m. to 2:00 p.m.
(Rehearsal): Saturdav. Mav 27. 2006: 10:00 a.m. to 3:00 p.m.: Mayor James Brainard moved to
approve. Board Member Watson seconded. Request approved 3-0.
ReQuest to Use Gazebo and Common Area: Weddinf!: Saturdav. June 10. 2006: 10:00 a.m. to 10:00
p.m.: Amended times to 12:00 p.m. to 10:00 p.m.: Mayor James Brainard moved to approve. Board
Member Watson seconded. Request approved 3-0.
ReQuest to Use Gazebo and Common Area: Theatre Performance: AUl!ust 4 to AUl!ust 6. 2006 and
AUf!ust 11 to AUl!ust 13. 2006: 6:00 p.m. to 11 :00 p.m.: Mayor James Brainard moved to approve.
Board Member Burke seconded. Request approved 3-0.
ReQuest to Use Gazebo and Common Area: Gradle Drive and Veteran's Wav: Carmelfest: Saturdav.
Julv 1. 200612:00 Noon throul!h Wednesdav Julv 5. 200612:00 Noon: Mayor James Brainard moved
to approve. Board Member Watson seconded. Request approved 3-0.
OTHER
Resolution No. BPW- 03-15-06-01: A Resolution of the Board of Public Works and Safetv of the Citv of
Carnlel. Indiana. Ratifvinl! Chanl!e Order for Underl!round Fuel Storaf!e Tank as a Citv Oblif!ation:
Mayor James Brainard moved to approve. Board Member Watson seconded. Request approved 3-0.
ReQuest for Secondarv Plat Approval: Stanford Park. Section 2A: Mayor James Brainard moved to
approve. Board Member Burke seconded. Request approved 3-0.
I
I
I
Request for Secondary Plat Avvroval: Meridian Medical Plaza: Mayor James Brainard moved to
approve. Board Member Watson seconded. Request approved 3-0.
Request for Dedication of Rildlf of Way: Parkwood West: NE Corner of East 96'h St/US 31 and W 96'"
Street/Svrinfimill: Mayor James Brainard moved to approve. Board Member Watson seconded.
Request approved 3-0.
Request for Leave of Absence: (Military-Adam Schriner ): Mayor James Brainard moved to approve.
Board Member Watson seconded. Request approved 3-0.
Request for Schedule of Stov Loss: American United Life Insurance Comvanv: Mayor James Brainard
moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Water Availability: Stanford Park. Section 2B: Mayor James Brainard moved to approve.
Board Member Watson seconded. Request approved 3-0.
"
Request for Oven Pavement Cut: Saddlebrook at Shelborne - Shelborne Road South of West 121
Street: Mayor James Brainard moved to approve. Board Member Watson seconded. Request
approved 3-0.
No Action Taken 3/15/2006. No Action Taken 3/1/2006. No Action Taken 2/15/2006. Tabled 2/1/2006:
Request for State-LPA Afireement: Ranfieline Road to Collefie Avenue Road Proiect: Michael
McBride. City Enfiineer
ADJOURNMENT
Mayor James Brainard adjourned the Meeting at 10: 18 a.m.
~~~
/Diana L. Cordray, IAMC
Clerk -Treasurer
'~.
....... -""'r"
,'. ~.~,. r--;.
",'~...
,,, ~""""""'-
....' . ._0'" <"~\""
.' \-" ~ '2. ~yor James Brainard
ATTEST: '.'v'- r:~
' --"
- ~
- ' /(l_~:-~ . ~
iami;k. CordrJly~!~M:
Clerk- Treasllfer~ ~~/
Approved,
,~
f<--J)