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Home My WebLink AboutBPW_Minutes_04.20.2022 Board of Public Works and Safety Meeting 1 Minutes 2 Wednesday, April 20, 2022 – 10:00 a.m. 3 Council Chambers City Hall, One Civic Square 4 5 MEETING CALLED TO ORDER 6 7 Board Members Mary Ann Burke called the meeting to order at 10:01 AM 8 9 MEMBERS PRESENT 10 11 Board Member Mary Ann Burke, Board Member Lori Watson, and Deputy Clerk Holly Harmeyer were present. 12 13 MINUTES 14 15 Minutes from the April 6, 2022 Regular Meeting. Board Member Burke moved to approve. Board Member Watson 16 seconded. Request approved 2-0. 17 18 BID/QUOTE OPENINGS AND AWARDS 19 20 Bid Award for 2022 Paving; Crystal Edmondson, Street Department, recommended awarding the bid to Rieth-21 Riley, as they were the lowest responsive bidder. Board Member Burke moved to award the bid to Rieth-Riley in 22 the amount of $3,330,287.43. Board Member Watson seconded. Award approved 2-0. 23 24 Bid Award for 116th St, Carmel Dr, Main St, and Smoky Row Rd over Keystone Pkwy Bridge Rehabilitations; 25 Crystal Edmondson, Street Department, recommended awarding the bid to RAM Construction, as they were the 26 lowest responsive bidder. Board Member Burke moved to award the bid to RAM Construction in the amount of 27 $470,183.00. Board Member Watson seconded. Award approved 2-0. 28 29 Bid Award for 126th Steet over Keystone Pkwy Bridge Beam Repairs; Crystal Edmondson, Street Department, 30 recommended awarding the bid to Rieth-Riley, as they were the lowest responsive bidder. Board Member Burke 31 moved to award the bid to Rieth-Riley in the amount of $62,743.00. Board Member Watson seconded. Award 32 approved 2-0. 33 34 CONTRACTS 35 36 Request for Purchase of Goods and Services; Calumet Civil Contractors, Inc.; ($0); #16-ENG-37 – Roundabout 37 Improvements – 116th Street and Medical Drive at Range Line Road; CO #1; Updated Completion Date of April 38 27, 2022; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 39 40 Request for Purchase of Goods and Services; HIS Constructors; ($152,006.80); 20-SW-09 & 17-SW-14 - Sister 41 Cities Garden and Monon Ditch Encapsulation; CO #1; Board Member Burke moved to approve. Board Member 42 Watson seconded. Request approved 2-0. 43 44 45 46 47 48 DocuSign Envelope ID: C28BEB39-AA3A-4A74-B5F6-707876087C77 REQUEST TO USE CITY STREETS/PROPERTY 49 50 Request to Acknowledge Mayor’s Approval to Use Parking Spaces on Elm Street – 3rd Ave SW to Monon 51 Boulevard; First Merchants Bank TV Commercial Filming; April 14, 2022; 7:00 AM – 8:00 PM; Board Member 52 Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 53 54 Request to Use Children’s Art Gallery Garden; Art in the Garden; June 11/July 9/August 13/September 55 10/October 8 / November 12/ December 10, 2022; 3:00 PM – 9:00 PM; Board Member Burke moved to approve. 56 Board Member Watson seconded. Request approved 2-0. 57 58 Request to Use Monon & Main Plaza / Street Closures in the CADD; Artomobilia; August 27, 2022; 6:00 AM – 59 8:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 60 61 Request to Use Carmel Porchfest Spaces; Carmel on Canvas Plein Air Art Competition; September 16 at 7:00 62 AM – September 18, 2022 at 5:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. 63 Request approved 2-0. 64 65 Request to Use Carter Green / Civic Square Fountain / Civic Square Gazebo / Street Closures; CarmelFest – 66 Festival/Parade/Fireworks; July 2, 2022 at 2:00 PM – July 5, 2022 at 8:00 AM; Board Member Burke moved to 67 approve. Board Member Watson seconded. Request approved 2-0. 68 69 Request to Use Midtown Plaza; Movie Viewing – “2040”; June 16, 2022; 6:30 PM – 10:00 PM; Board Member 70 Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 71 72 Request to Use Civic Square Gazebo; Book Club Meeting; May 23, 2022; 6:00 PM – 8:00 PM; Board Member 73 Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 74 75 Request to Use Civic Square Gazebo; Book Club Meeting; June 27, 2022; 6:00 PM – 8:00 PM; Board Member 76 Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 77 78 Request to Use Civic Square Gazebo; Book Club Meeting; July 25, 2022; 6:00 PM – 8:00 PM; Board Member 79 Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 80 81 Request to Use Midtown Plaza / Lane Restrictions; City of Carmel Chinese Mooncake Festival; September 10, 82 2022; 12:00 PM – 9:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request 83 approved 2-0. 84 85 Request to Use Carter Green; CHS Cheftacular – Ticketed Public Chef Tasting Event; May 2, 2022; 11:00 AM 86 – 10:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 87 88 Request to Use Palladium East Paver Patio; Fove for Fighting - Concert and Dinner Service; May 21, 2022; 89 1:00 PM – 10:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request 90 approved 2-0. 91 92 Request to Use Midtown Plaza / Stage; Holiday PorchFest - Live Music; December 10, 2022; 12:00 PM – 5:00 93 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 94 95 Request to Use Monon & Main Plaza / Main Street and Range Line Road Closures; Carmel International Arts 96 Festival 2022; September 23 at 3:00 PM - 7:00 PM September 25, 2022; Board Member Burke moved to approve. 97 Board Member Watson seconded. Request approved 2-0. 98 99 DocuSign Envelope ID: C28BEB39-AA3A-4A74-B5F6-707876087C77 Request to Use / Close Main Street – From Range Line Road to 2nd Avenue NW; Late Night on Main; July 16, 100 2022; 2:00 PM – 1:00 AM; Board Member Burke moved to approve. Board Member Watson seconded. Request 101 approved 2-0. 102 103 Request to Use / Close Main Street – From Range Line Road to 2nd Avenue NW; Late Night on Main; September 104 16, 2022; 2:00 PM – 1:00 AM; Board Member Burke moved to approve. Board Member Watson seconded. 105 Request approved 2-0. 106 107 Request to Use Midtown Plaza; Woods on Wheels – Lumberday - Earth Day Pop-up Museum; April 22, 2022; 108 8:00 AM – 4:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request 109 approved 2-0. 110 111 Request to Use Palladium East Paver Patio; Lunn – Offenbach Wedding; Rehearsal is October 21, 2022 5:30 112 PM – 6:30 PM; Ceremony is October 22, 2022 2:30 PM – 6:30 PM; Board Member Burke moved to approve. 113 Board Member Watson seconded. Request approved 2-0. 114 115 Request to Use Midtown Plaza; NBA Draft Viewing Party; June 23, 2022; 5:00 PM – 10:00 PM; Board Member 116 Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 117 118 Request to Use Civic Square Gazebo; International Yoga Day; June 21, 2022; 1:00 PM – 8:00 PM; Board 119 Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 120 121 Request to Use Midtown Plaza; Yoga on Midtown Plaza Lawn; July 23, 2022; 10:00 AM – 1:00 PM; Board 122 Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 123 124 OTHER 125 126 Resolution BPW 04-20-22-01; A Resolution of the City of Carmel Board of Public Works and Safety Approving 127 the Transfer and Presentation of Pistol and Badge for Deputy Chief Aaron K. Dietz; Board Member Burke 128 moved to approve. Board Member Watson seconded. Request approved 2-0. 129 130 Request for Consent to Encroach and Variance; 5058 St. Charles Place; Board Member Burke moved to 131 approve. Board Member Watson seconded. Request approved 2-0. 132 133 Request for Grant of Perpetual and Non-Exclusive Easement; Duke Energy Indiana, LLC; Kawachinagano 134 Japanese Garden; Board Member Burke moved to approve. Board Member Watson seconded. Request 135 approved 2-0. 136 137 Request for Lane Restrictions / Open Pavement Cut; 704 Pawnee Road; Board Member Burke moved to 138 approve. Board Member Watson seconded. Request approved 2-0. 139 140 Request for Waiver of BPW Res. No. 04-28-17-01; Small Cell - Node 13 at 13608 Ditch Road / Node 14 at 1694 141 W Main Street; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 142 2-0. 143 144 Request for New Curb Cut; 140 North Range Line Road – Off 2nd Street NW; Board Member Burke moved to 145 approve. Board Member Watson seconded. Request approved 2-0. 146 147 Request for Secondary Plat; Hamilton Crossing East, Lot 2; Board Member Burke moved to approve. Board 148 Member Watson seconded. Request approved 2-0. 149 150 DocuSign Envelope ID: C28BEB39-AA3A-4A74-B5F6-707876087C77 ADD-ONS 151 152 Request for Purchase of Goods and Services; Rieth-Riley Construction; ($67,144.18); 20-ENG-01 – Smoky 153 Row Road Reconstruction from Old Meridian Road to Range Line Road; CO #1; Chris Ogg, Department of 154 Engineering presented. Board Member Burke moved to add-on the Resolution to the agenda. Board Member 155 Watson seconded. Adding of Resolution approved 2-0; Board Member Burke moved to approve the request. Board 156 Member Watson seconded. Request approved 2-0. 157 158 ADJOURNMENT 159 160 Board Member Burke adjourned the meeting at 10:06 a.m. 161 162 163 APPROVED: ____________________________________ 164 Sue Wolfgang – City Clerk 165 166 _____________________________________ 167 Mayor James Brainard 168 ATTEST: 169 170 __________________________________ 171 Sue Wolfgang – City Clerk 172 DocuSign Envelope ID: C28BEB39-AA3A-4A74-B5F6-707876087C77