HomeMy WebLinkAboutBPW_Minutes_05.04.2022 Board of Public Works and Safety Meeting 1
Minutes 2
Wednesday, May 4, 2022 – 10:00 a.m. 3
Council Chambers City Hall, One Civic Square 4
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MEETING CALLED TO ORDER 6 7
Mayor Brainard called the meeting to order at 10:03 AM 8
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MEMBERS PRESENT 11
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Mayor James Brainard, Board Members Lori Watson and Mary Ann Burke, and Deputy Clerk Holly Harmeyer 13
were present. 14
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MINUTES 17
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Minutes from the April 20, 2022, Regular Meeting. Board Member Burke moved to approve. Board Member 19
Watson seconded. Request approved 2-0. Mayor Brainard abstained. 20
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PERFORMANCE RELEASE/REDUCTION APPROVAL REQUESTS 23
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Resolution BPW 05-04-22-05; The Grove at Legacy, Section 5; Paving and Street Signage; Board Member Burke 25
moved to approve. Board Member Watson seconded. Request approved 3-0. 26
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Resolution BPW 05-04-22-06; Bear Creek, Section 2; Erosion Control; Board Member Burke moved to approve. 28
Board Member Watson seconded. Request approved 3-0. 29
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CONTRACTS 32
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Request for Purchase of Goods and Services; American Structurepoint, Inc.; ($362,596.00); 20-ENG-02 - 106th 34
Street and College Avenue RAB - Construction Engineering - 2020 Road Bond; Board Member Burke moved to 35
approve. Board Member Watson seconded. Request approved 3-0. 36
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Request for Purchase of Goods and Services; CC&T Construction, Inc.; ($30,000.00); 126th Street and Terrace 38
Drive - Concrete Road Panels Board Member Burke moved to approve. Board Member Watson seconded. 39
Request approved 3-0. 40
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Request for Purchase of Goods and Services; A&S General Construction; ($1,540.00); Carmel Data Center 42
Project; CO #2; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 43
3-0. 44
Request for Purchase of Goods and Services; Frederick’s, Inc.; ($20,970.00); Carmel Data Center Project; CO 45
#2; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 46
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DocuSign Envelope ID: E5671049-8E1B-493D-8964-FFA50FBBDABF
Request for Purchase of Goods and Services; HIS Constructors; ($24,534.71); 20-SW-09 & 17-SW-14 - Sister 48
Cities Garden and Monon Ditch Encapsulation; CO #2; Board Member Burke moved to approve. Board Member 49
Watson seconded. Request approved 3-0. 50
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Request for Purchase of Goods and Services; CIM Audio Visual, Inc.; ($304,377.00); AV Package – Fire Admin 52
Building; Additional Services Amendment; Board Member Burke moved to approve. Board Member Watson 53
seconded. Request approved 3-0. 54
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Request for Purchase of Goods and Services; JAF Property Services, Inc.; ($34,350.00); Carmel Data Center 56
Project – Access Control; Board Member Burke moved to approve. Board Member Watson seconded. Request 57
approved 3-0. 58
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Request for Purchase of Goods and Services; Midwest Distribution Group, LLC d/b/a Midwest Golf & Turf; 60
($360,542.00); Lease – Golf Cars; Board Member Burke moved to approve. Board Member Watson seconded. 61
Request approved 3-0. 62
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Request for Purchase of Goods and Services; Nelson Alarm Company; ($8,734.00); Carmel Data Center Project 64
– Fire/Burglar Alarm System; Board Member Burke moved to approve. Board Member Watson seconded. 65
Request approved 3-0. 66
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Request for Purchase of Goods and Services; Pyrotecnico Fireworks, Inc.; ($79,500.00); Fireworks Display on 68
July 4, 2022; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 69
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Resolution BPW 05-04-22-01; A Resolution of the City of Carmel Board of Public Works and Safety 71
Acknowledging Agreement Between City and Vendor; Golf Complete, Inc. d/b/a FOREUP; ($21,170.00); 72
Advertising and Service Plan; Addendum to Agreement; Board Member Burke moved to approve. Board Member 73
Watson seconded. Request approved 3-0. 74
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Resolution BPW 05-04-22-02; A Resolution of the City of Carmel Board of Public Works and Safety 76
Acknowledging Agreement Between City and Vendor; Smock Fansler Corporation; ($67,230.00); Hanover 77
Fountain Repair; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 78
3-0. 79
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Resolution BPW 05-04-22-03; A Resolution of the City of Carmel Board of Public Works and Safety 81
Acknowledging Agreement Between City and Vendor; Volkert, Inc.; ($5,115.00); 20-ENG-03 – 560 3rd Ave SW 82
Parcel 1– Appraisal 2; Additional Services Amendment; Board Member Burke moved to approve. Board Member 83
Watson seconded. Request approved 3-0. 84
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Resolution BPW 05-04-22-04; A Resolution of the City of Carmel Board of Public Works and Safety 86
Acknowledging Agreement Between City and Vendor; Volkert, Inc.; ($2,000.00); 20-ENG-02 – 106th & College 87
RAB – Parcel 10 – Appraisal #2; Additional Services Amendment; Board Member Burke moved to approve. 88
Board Member Watson seconded. Request approved 3-0. 89
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Request for Purchase of Goods and Services; Ram Construction Services of Michigan, Inc.; ($470,183.00); 91
Keystone Bridgedeck Overlay and 106th/126th Over Keystone Bridge Rehabilitation; Board Member Burke 92
moved to approve. Board Member Watson seconded. Request approved 3-0. 93
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Request for Purchase of Goods and Services; Rieth-Riley Construction Co., Inc.; ($62,743.00); 126th Street Over 95
Keystone Parkway – Bridge Repair; Board Member Burke moved to approve. Board Member Watson seconded. 96
Request approved 3-0. 97
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DocuSign Envelope ID: E5671049-8E1B-493D-8964-FFA50FBBDABF
Request for Purchase of Goods and Services; TouchPhrase Development d/b/a Julota ; ($4,526.00); Software as 99
a Service License Agreement; Board Member Burke moved to approve. Board Member Watson seconded. Request 100
approved 3-0. 101
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Request for Purchase of Goods and Services; Traliant Holdings, LLC.; ($4,798.36); Culture of Diversity Equity 103
and Inclusion Program; Board Member Burke moved to remove this contract from the agenda. Board Member 104
Watson seconded. Removal approved 3-0. 105
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Request for Purchase of Goods and Services; Rieth-Riley Construction Co., Inc.; ($3,330,287.43); 2022 Paving 107
Program - Resurfacing; Board Member Burke moved to approve. Board Member Watson seconded. Request 108
approved 3-0. 109
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REQUEST TO USE CITY STREETS/PROPERTY 112
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Request Date Change of Previously Approved Midtown Plaza Use; Educational Hands-Free CPR Event; Original 114
Date - April 24, 2022; New Date - May 28, 2022, 2:00 PM - 6:00 PM; Board Member Burke moved to approve. 115
Board Member Watson seconded. Request approved 3-0. 116
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Request to Use Horseferry Circle Roundabout in West Clay; Roundabout Drive for Cancer; May 11, 2022; 118
9:00 AM – 3:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request 119
approved 3-0. 120
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Request to Use Civic Square Gazebo; Indiana Wind Symphony Concert; June 10, 2022 and August 26, 2022; 122
3:00 PM – 9:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request 123
approved 3-0. 124
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Request to Close Street; Main Street - From Range Line to Just East of 1st Ave NE; Street Party with Live Music 126
Stage; October 1, 2022 at 2:00 PM – October 2, 2022 at 1:00 AM; Board Member Burke moved to approve. 127
Board Member Watson seconded. Request approved 3-0. 128
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Request to Use City Hall Caucus Room; City of Carmel Chinese Mooncake Festival Planning Meeting; May 26, 130
2022; 4:00 PM – 6:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request 131
approved 3-0. 132
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Request to Use City Hall Caucus Room; City of Carmel Chinese Mooncake Festival Planning Meeting; June 24, 134
2022; 4:00 PM – 6:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request 135
approved 3-0. 136
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Request to Use City Hall Caucus Room; City of Carmel Chinese Mooncake Festival Planning Meeting; July 29, 138
2022; 4:00 PM – 6:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request 139
approved 3-0. 140
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Request to Use City Hall Caucus Room; City of Carmel Chinese Mooncake Festival Planning Meeting; August 142
26, 2022; 4:00 PM – 6:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. 143
Request approved 3-0. 144
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Request to Use Midtown Plaza and Restrict Parking; Pedegopalooza - Pedego Carmel Customer Appreciation 146
Event and Celebration of Bicycles; Plaza - July 3, 2022, 8:00 AM – 1:30 PM; Restricted Parking July 2, 3:00 147
PM - July 3, 2022, 5:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request 148
approved 3-0. 149
DocuSign Envelope ID: E5671049-8E1B-493D-8964-FFA50FBBDABF
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Request to Close City Street; Road Closure on Veterans Way; Unveiling of Public Art “Swing Me Higher Mama”; 151
May 14, 2022; 3:00 PM – 7:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. 152
Request approved 3-0. 153
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Request to Use Civic Square Gazebo / Japanese Garden; Wedding Ceremony; September 23, 2022; 6:00 PM – 155
8:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 156
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OTHER 159
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Resolution BPW 05-04-22-07; A Resolution of the City of Carmel Board of Public Works and Safety Approving 161
the Transfer and Presentation of Pistol and Badge for Master Patrol Officer Brian E. Schmidt; Board Member 162
Burke moved to approve. Board Member Watson seconded. Request approved 3-0 163
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Request for Consent to Encroach and Variance; 14275 Gray Oaks Court; Board Member Burke moved to 165
approve. Board Member Watson seconded. Request approved 3-0 166
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Request for Dedication and Deed of Public Right-of-Way; 18-ENG-05 - Carmel High School Building 168
Corporation; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0 169
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Request for Dedication and Deed of Public Right-of-Way; 11530 Illinois Street; Bank of America; Board 171
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0 172
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Request for Grant of Perpetual Storm Water Quality Management Easement; 1717 West 136th Street; Board 174
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0 175
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Request for Grant of Perpetual Storm Water Quality Management Easement; 10155 Ditch Road; Board 177
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0 178
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Request for Lane Restrictions; 9696 Ditch Road; Board Member Burke moved to approve. Board Member 180
Watson seconded. Request approved 3-0 181
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Request for Path Closure / Open Pavement Cut; 10207 Ditch Road; Josh Delacruz, Wise Building Solutions 183
Request for Secondary Plat; The Courtyards of Carmel, Section 2; Board Member Burke moved to approve. 184
Board Member Watson seconded. Request approved 3-0 185
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Request for Street Closure; Portion of 3rd Avenue SW; Savor Restaurant - 211 West Main Street - Hosting IU 187
Health Fundraiser; Board Member Burke moved to remove this request from the agenda. Board Member 188
Watson seconded. Removal approved 3-0. 189
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Request for Waiver of BPW Resolution No. 04-28-17-01; AT&T Small Cell Permit No. SC-2021-0004; 11103 191
Towne Road / 2893 West 116th Street / 10657 Towne Road / 10642 Ditch Road; Board Member Burke moved to 192
approve. Board Member Watson seconded. Request approved 3-0 193
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ADJOURNMENT 196
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Mayor Brainard adjourned the meeting at 10:08 a.m. 198
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DocuSign Envelope ID: E5671049-8E1B-493D-8964-FFA50FBBDABF
APPROVED: ____________________________________ 201
Sue Wolfgang – City Clerk 202
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_____________________________________ 204
Mayor James Brainard 205
ATTEST: 206
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__________________________________ 208
Sue Wolfgang – City Clerk 209
DocuSign Envelope ID: E5671049-8E1B-493D-8964-FFA50FBBDABF