HomeMy WebLinkAboutStreetScan, Inc./Street/$68,542 per_annum/Pavement Scanning and SoftwareCzTfshfzHsfdivlijobu:;27bn-Nbz35-3133
DocuSign Envelope ID: 11CA898D-D269-4C41-BA6C-5B6F285E825B
StreetScan, Inc.
Street Department - 2022
Appropriation #2201 2201 43-509.00 Motor Vehicle Highway Fund; P.O. #106532
Contract Not To Exceed $68,542.00 per annum
6. DISCLOSURE AND WARNINGS:
If requested by City, Vendor shall promptly furnish to City, in such form and detail as City may direct, a list of
all chemicals, materials, substances and items used in or during the provision of the Goods and Services
provided hereunder, including the quantity, quality and concentration thereof and any other information
relating thereto. At the time of the delivery of the Goods and Services provided hereunder, Vendor agrees to
furnish to City sufficient written warning and notice (including appropriate labels on containers and packing)
of any hazardous material utilized in or that is a part of the Goods and Services.
7. LIENS:
Vendor shall not cause or permit the filing of any lien on any of City’s property. In the event any such lien is
filed and Vendor fails to remove such lien within ten (10) days after the filing thereof, by payment or bonding,
City shall have the right to pay such lien or obtain such bond, all at Vendor’s sole cost and expense.
8. DEFAULT:
In the event Vendor: (a) repudiates, breaches or defaults under any of the terms or conditions of this
Agreement, including Vendor’s warranties; (b) fails to provide the Goods and Services as specified herein;
c) fails to make progress so as to endanger timely and proper provision of the Goods and Services and does
not correct such failure or breach within five (5) business days (or such shorter period of time as is
commercially reasonable under the circumstances) after receipt of notice from City specifying such failure or
breach; or (d) becomes insolvent, is placed into receivership, makes a general assignment for the benefit of
creditors or dissolves, each such event constituting an event of default hereunder, City shall have the right to
1) terminate all or any parts of this Agreement, without liability to Vendor; and (2) exercise all other rights
and remedies available to City at law and/or in equity.
9. INSURANCE AND INDEMNIFICATION:
Vendor shall procure and maintain in full force and effect during the term of this Agreement, with an insurer
licensed to do business in the State of Indiana, such insurance as is necessary for the protection of City and
Vendor from all claims for damages under any workers’ compensation, occupational disease and/or
unemployment compensation act; for bodily injuries including, but not limited to, personal injury, sickness,
disease or death of or to any of Vendor’s agents, officers, employees, contractors and subcontractors; and,
for any injury to or destruction of property, including, but not limited to, any loss of use resulting therefrom.
The coverage amounts shall be no less than those amounts set forth in attached Exhibit C. Vendor shall
cause its insurers to name City as an additional insured on all such insurance policies, shall promptly provide
City, upon request, with copies of all such policies, and shall provide that such insurance policies shall not be
canceled without thirty (30) days prior notice to City. Vendor shall indemnify and hold harmless City from and
against any and all liabilities, claims, demands or expenses (including, but not limited to, reasonable attorney
fees) for injury, death and/or damages to any person or property arising from or in connection with Vendor’s
provision of Goods and Services pursuant to or under this Agreement or Vendor’s use of City property.
Vendor further agrees to indemnify, defend and hold harmless City and its officers, officials, agents and
employees from all claims and suits of whatever type, including, but not limited to, all court costs, attorney
fees, and other expenses, caused by any act or omission of Vendor and/or of any of Vendor’s agents,
officers, employees, contractors or subcontractors in the performance of this Agreement. These
indemnification obligations shall survive the termination of this Agreement.
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DocuSign Envelope ID: 11CA898D-D269-4C41-BA6C-5B6F285E825B
StreetScan, Inc.
Street Department - 2022
Appropriation #2201 2201 43-509.00 Motor Vehicle Highway Fund; P.O. #106532
Contract Not To Exceed $68,542.00 per annum
10. GOVERNMENT COMPLIANCE:
Vendor agrees to comply with all federal, state and local laws, executive orders, rules, regulations and codes
which may be applicable to Vendor’s performance of its obligations under this Agreement, and all relevant
provisions thereof are incorporated herein by this reference. Vendor agrees to indemnify and hold harmless
City from any loss, damage and/or liability resulting from any such violation of such laws, orders, rules,
regulations and codes. This indemnification obligation shall survive the termination of this Agreement.
11. NONDISCRIMINATION:
Vendor represents and warrants that it and all of its officers, employees, agents, contractors and
subcontractors shall comply with all laws of the United States, the State of Indiana and City prohibiting
discrimination against any employee, applicant for employment or other person in the provision of any Goods
and Services provided by this Agreement with respect to their hire, tenure, terms, conditions and privileges of
employment and any other matter related to their employment or subcontracting, because of race, religion,
color, sex, handicap, national origin, ancestry, age, disabled veteran status and/or Vietnam era veteran
status.
12. E-VERIFY:
Pursuant to I.C. § 22-5-1.7 et seq., as the same may be amended from time to time, and as is incorporated
herein by this reference (the “Indiana E-Verify Law”), Vendor is required to enroll in and verify the work
eligibility status of its newly-hired employees using the E-Verify program, and to execute the Affidavit
attached herein as Exhibit D, affirming that it is enrolled and participating in the E-verify program and does
not knowingly employ unauthorized aliens. In support of the Affidavit, Vendor shall provide the City with
documentation indicating that it has enrolled and is participating in the E-Verify program. Should
Vendor subcontract for the performance of any work under and pursuant to this Agreement, it shall fully
comply with the Indiana E-Verify Law as regards each such subcontractor. Should the Vendor or any
subcontractor violate the Indiana E-Verify law, the City may require a cure of such violation and thereafter, if
no timely cure is performed, terminate this Agreement in accordance with either the provisions hereof or
those set forth in the Indiana E-Verify Law. The requirements of this paragraph shall not apply should the E-
Verify program cease to exist.
13. NO IMPLIED WAIVER:
The failure of either party to require performance by the other of any provision of this Agreement shall not
affect the right of such party to require such performance at any time thereafter, nor shall the waiver by any
party of a breach of any provision of this Agreement constitute a waiver of any succeeding breach of the
same or any other provision hereof.
14. NON-ASSIGNMENT:
Vendor shall not assign or pledge this Agreement, whether as collateral for a loan or otherwise, and shall not
delegate its obligations under this Agreement without City’s prior written consent.
15. RELATIONSHIP OF PARTIES:
The relationship of the parties hereto shall be as provided for in this Agreement, and neither Vendor nor any
of its officers, employees, contractors, subcontractors and agents are employees of City. The contract price
set forth herein shall be the full and maximum compensation and monies required of City to be paid to
Vendor under or pursuant to this Agreement
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DocuSign Envelope ID: 11CA898D-D269-4C41-BA6C-5B6F285E825B
StreetScan, Inc.
Street Department - 2022
Appropriation #2201 2201 43-509.00 Motor Vehicle Highway Fund; P.O. #106532
Contract Not To Exceed $68,542.00 per annum
16. GOVERNING LAW; LAWSUITS:
This Agreement is to be construed in accordance with and governed by the laws of the State of Indiana,
except for its conflict of laws provisions. The parties agree that, in the event a lawsuit is filed hereunder, they
waive their right to a jury trial, agree to file any such lawsuit in an appropriate court in Hamilton County,
Indiana only, and agree that such court is the appropriate venue for and has jurisdiction over same.
17. SEVERABILITY:
If any term of this Agreement is invalid or unenforceable under any statute, regulation, ordinance, executive
order or other rule of law, such term shall be deemed reformed or deleted, but only to the extent necessary to
comply with same, and the remaining provisions of this Agreement shall remain in full force and effect.
18. NOTICE:
Any notice provided for in this Agreement will be sufficient if it is in writing and is delivered by postage
prepaid U.S. certified mail, return receipt requested, to the party to be notified at the address specified
herein:
If to City: City of Carmel AND City of Carmel
Street Department Office of Corporation Counsel
One Civic Square One Civic Square
Carmel, Indiana 46032 Carmel, Indiana 46032
If to Vendor: StreetScan, Inc.
605 Salem Street
Wakefield, Massachusetts 01880
Notwithstanding the above, notice of termination under paragraph 19 hereinbelow shall be effective if given
orally, as long as written notice is then provided as set forth hereinabove within five (5) business days from
the date of such oral notice.
19. TERMINATION:
19.1 Notwithstanding anything to the contrary contained in this Agreement, City may, upon notice to
Vendor, immediately terminate this Agreement for cause, in the event of a default hereunder by
Vendor and/or if sufficient funds are not appropriated or encumbered to pay for the Goods and
Services to be provided hereunder. In the event of such termination, Vendor shall be entitled to
receive only payment for the undisputed invoice amount representing conforming Goods and
Services delivered as of the date of termination, except that such payment amount shall not exceed
the Estimate amount in effect at the time of termination, unless the parties have previously agreed in
writing to a greater amount.
19.2 City may terminate this Agreement at any time upon thirty (30) days prior notice to Vendor. In the
event of such termination, Vendor shall be entitled to receive only payment for the undisputed
invoice amount of conforming Goods and Services delivered as of the date of termination, except
that such payment amount shall not exceed the Estimate amount in effect at the time of termination,
unless the parties have previously agreed in writing to a greater amount.
19.3 The City may terminate this Agreement pursuant to Paragraph 11 hereof, as appropriate.
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DocuSign Envelope ID: 11CA898D-D269-4C41-BA6C-5B6F285E825B
StreetScan, Inc.
Street Department - 2022
Appropriation #2201 2201 43-509.00 Motor Vehicle Highway Fund; P.O. #106532
Contract Not To Exceed $68,542.00 per annum
20. REPRESENTATIONS AND WARRANTIES
The parties represent and warrant that they are authorized to enter into this Agreement and that the persons
executing this Agreement have the authority to bind the party which they represent.
21. ADDITIONAL GOODS AND SERVICES
Vendor understands and agrees that City may, from time to time, request Vendor to provide additional goods
and services to City. When City desires additional goods and services from Vendor, the City shall notify
Vendor of such additional goods and services desired, as well as the time frame in which same are to be
provided. Only after City has approved Vendor’s time and cost estimate for the provision of such additional
goods and services, has encumbered sufficient monies to pay for same, and has authorized Vendor, in
writing, to provide such additional goods and services, shall such goods and services be provided by Vendor
to City. A copy of the City’s authorization documents for the purchase of additional goods and services shall
be numbered and attached hereto in the order in which they are approved by City.
22. TERM
Unless otherwise terminated in accordance with the termination provisions set forth in Paragraph 19
hereinabove, this Agreement shall be in effect from the Effective Date through December 31, 2022 and shall,
on the first day of each January thereafter, automatically renew for a period of one (1) calendar year, unless
otherwise agreed by the parties hereto.
23. HEADINGS
All heading and sections of this Agreement are inserted for convenience only and do not form a part of this
Agreement nor limit, expand or otherwise alter the meaning of any provision hereof.
24. BINDING EFFECT
The parties, and their respective officers, officials, agents, partners, successors, assigns and legal
representatives, are bound to the other with respect to all of the covenants, terms, warranties and obligations
set forth in Agreement.
25. NO THIRD PARTY BENEFICIARIES
This Agreement gives no rights or benefits to anyone other than City and Vendor.
26. DEBARMENT AND SUSPENSION
26.1 The Vendor certifies by entering into this Agreement that neither it nor its principals nor any of its
subcontractors are presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily
excluded from entering into this Agreement by any federal agency or by any department, agency or political
subdivision of the State of Indiana. The term “principal” for purposes of this Agreement means an officer,
director, owner, partner, key employee or other person with primary management or supervisory
responsibilities, or a person who has a critical influence on or substantive control over the operations of the
Vendor.
26.2 The Vendor certifies that it has verified the state and federal suspension and debarment status for all
subcontractors receiving funds under this Agreement and shall be solely responsible for any recoupment,
penalties or costs that might arise from use of a suspended or debarred subcontractor. The Vendor shall
immediately notify the City if any subcontractor becomes debarred or suspended, and shall, at the City’s
request, take all steps required by the City to terminate its contractual relationship with the subcontractor for
work to be performed under this Agreement.
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DocuSign Envelope ID: 11CA898D-D269-4C41-BA6C-5B6F285E825B
Kpo.Fsjl!Ejmmpo
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58.3:89238
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DocuSign Envelope ID: 11CA898D-D269-4C41-BA6C-5B6F285E825B
6/1/2022
6/1/2022
6/1/2022
6/1/2022
Automated Asset Management Proposal
City of Carmel, IN
April 21st , 2022
Exhibit A
DocuSign Envelope ID: 11CA898D-D269-4C41-BA6C-5B6F285E825B
Automated Asset Management Proposal
Carmel, IN
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Proposal for the City of Carmel, IN
Prepared for:
Eric Shanayda & James Rundle
City of Carmel
Prepared by:
StreetScan Inc.
603 Salem Street
Wakefield, MA 01880
617.399.8236
DocuSign Envelope ID: 11CA898D-D269-4C41-BA6C-5B6F285E825B
Automated Asset Management Proposal
Carmel, IN
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TABLE OF CONTENTS
1. ABOUT US 5
2. OUR TEAM 6
3. THE STREETSCAN SYSTEM 7
4. STREETLOGIX SOFTWARE 8
4.1 ASSET MANAGEMENT SOFTWARE .............................................................................................8
4.2 WORK ORDER MANAGEMENT SYSTEM ......................................................................................9
4.3 CITIZEN ENGAGEMENT APP ..................................................................................................... 10
5. PRICING OVERVIEW 11
5.1 DATA COLLECTION (STREETSCAN) ............................................................................................ 11
5.2 SOFTWARE (STREETLOGIX) ...................................................................................................... 11
5.3 OPTIONAL SERVICES AND ASSETS ............................................................................................ 12
APPENDIX A – SCOPE OF WORK AND DELIVERABLES 14
APPENDIX B – OPTIONAL SERVICES AND ASSET COLLECTION 18
APPENDIX C – OUR CLIENTS 21
DocuSign Envelope ID: 11CA898D-D269-4C41-BA6C-5B6F285E825B
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April 21st , 2022
Thank you for your interest in StreetScan. Municipalities worldwide are faced with aging infrastructure and limited
budget resources to repair and maintain them. Having the ability to monitor the health of your street network through
an abundance of data collected via multiple vehicle-mounted sensors allows your staff to properly allocate repair and
maintenance budgets. This is now made possible in an affordable, objective way utilizing StreetScan’s advanced mobile
sensing vehicle and online web-based app.
Our service offering includes:
Data Collection: vehicle survey of paved CL miles.
Data Processing of pavement condition and assets.
Data Visualization: pavement monitoring system including StreetScan’s Pavement Rating (PCI)
Report.
Pavement Management Planning: maintenance and budget options, suggestions and scenarios; via
our optional cloud-based software Streetlogix.
Also available (see Appendices for more details):
360° imagery Viewer
Optional asset extractions including pavement markings, traffic signs, sidewalks, curbs, trees, etc.
On behalf of the team at StreetScan, we are pleased to submit this proposal for your review. We strive to be as accurate
as possible in our initial projections and cost estimates, and look forward to meeting with you soon to discuss any
questions you may have.
Yours truly,
William Eddy
Sr. Account Manager
DocuSign Envelope ID: 11CA898D-D269-4C41-BA6C-5B6F285E825B
Automated Asset Management Proposal
Carmel, IN
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1. ABOUT US
At StreetScan, we come to work each day because we want to solve our clients’ biggest problems when it comes to
monitoring their street assets. We have a Smart City Mobile Sensing Service Offering targeted at providing clients with
an intelligent, objective and affordable way to manage those assets.
Throughout the history of business, people have used data to make more informed decisions. StreetScan enables
exactly this for our municipal clients.
Municipalities no longer have to send inspectors into the field for pavement surveys. Now, they can leverage the power
of data to improve their decision-making abilities.
This all came about as a result of a 2009 groundbreaking project at Northeastern University that received more than
18 million in funding over a 5-year period. This stamp of approval was due to the power of the project to end localized
pavement inspections and enable continuous network-wide health monitoring of roadways.
What kind of technology made this possible? Versatile Onboard Traffic Embedded Roaming Sens ors (VOTERS). A
framework, prototype and blueprint were successfully designed and developed, and in 2015, StreetScan was launched
as a spin-off of the project. It is our comprehensive, advanced hardware and software turn-key solution that
distinguishes us from the competition. More importantly, it provides street asset monitoring at a reasonable cost for our
clients.
2017 saw the emergence of our current Smart City Service Offering and we have combined this service with our
pavement management offering. Clients save time, money and no longer require additional field surveys. Our ScanCars
can enable municipalities and other clients to extract and monitor critical assets such as pavement condition, traffic
signage, pavement markings, streetlights and other transportation infrastructure assets.
We embrace progress. In 2018, StreetScan launched Streetlogix. This extensively customizable, web-based GIS asset
management software has changed the landscape for municipalities. Municipalities can now optimize their budget
within a user-friendly GIS environment. The system provides objective information on the current state of their
infrastructure and makes maintenance and repair recommendations, including the prioritization of roadway projects.
Using unprecedented data visualization and budget optimization tools, our clients have been creating defensible data-
driven Capital Improvement Plans while successfully justifying their budgeting requests.
The most important thing you need to know about StreetScan is our data-driven approach. It will change the way you
monitor your street assets – for the better and for the future.
Powered by AI
DocuSign Envelope ID: 11CA898D-D269-4C41-BA6C-5B6F285E825B
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2. OUR TEAM
William Eddy – Sr. Account Manager – William is an experienced Sales Professional and Smart
City Solutions provider. He has been working with Municipalities in the Eastern US for over 10 years
assisting cities in the deployment of cutting-edge, data-driven solutions to improve operations and
create efficiencies. Bill has worked with industry leaders such as Bigbelly and Enevo. He is a
graduate of the University of Massachusetts and resides in New England.
David M. Vines – Sr. Project Manager – David will provide project management leadership for
the road condition assessment of the municipal road network. As the primary point of client contact,
David will coordinate the project from the kickoff meeting to project delivery. He will provide
geotechnical support for route creation, results publishing and end-user training on software
functionality. David joined StreetScan as a Research and Development Engineer and was
instrumental in the initial setup of the firm. He received his Ph.D. in Civil Engineering and a MS in
Structural Engineering from Northeastern University in Boston, MA, as well as a B.S. in Civil
Engineering from Valparaiso University in Valparaiso, IN.
Ivano Teti – Customer Success Manager, Streetlogix – Ivano works closely with our customers
from their onboarding of Streetlogix through the long term. He is well versed in understanding
customers’ needs and goals to help tailor solutions that optimize their workflows. Ivano provides
ongoing support to Streetlogix users and ensures they reach their goals for integrating asset
management technologies to enhance their operations. Before joining Streetlogix, Ivano managed
accounts and inside sales at Electromega Ltd., where he provided adaptable and cost-efficient traffic
solutions to Ontario municipalities. Ivano has completed management courses at Concordia
University’s John Molson School of Business in Montreal, QC.
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3. THE STREETSCAN SYSTEM
StreetScan’s automated data collection and algorithm-based roads prioritization software can help optimize your road
budget and provide user-friendly analytics about the status of your roads and sidewalks.
Data Collection
StreetScan’s vehicles equipped
with multi-sensor systems detect
pavement & sidewalk surface
distresses without interrupting
traffic flow.
Data Processing
Optimized algorithms evaluate
and prioritize repairs of assets,
including pavement, sidewalks,
traffic signs, and more.
GIS Analytics
Collected data goes into
Streetlogix, our unique cloud-
based application, allowing
municipalities to visualize and
manage road assets in order to
schedule maintenance within a
user-friendly GIS environment.
DocuSign Envelope ID: 11CA898D-D269-4C41-BA6C-5B6F285E825B
Automated Asset Management Proposal
Carmel, IN
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4. STREETLOGIX SOFTWARE
4.1 ASSET MANAGEMENT SOFTWARE
Streetlogix’s Asset Management Module is a cloud-based mapping, analysis, and decision-making tool for the public
sector. Use it to create maps, analyze data and plan road repairs, sidewalk projects, traffic signs and right-of-way
budgeting decisions. Your data and maps are stored in a secure and private infrastructure and can be configured to
meet your mapping and IT requirements.
Asset Management Key Features:
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4.2 WORK ORDER MANAGEMENT SYSTEM
Streetlogix’s Work Order Management System brings greater organization, efficiency, and accountability to your task
management planning, allowing you to effectively schedule, track and manage all work orders, as well as monitor work
order performance metrics in a centralized dashboard. Plus, you can track and complete work orders in the field using
our app on your mobile device.
Work Order Key Features:
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4.3 CITIZEN ENGAGEMENT APP
Streetlogix’s Citizen Engagement App empowers your residents to submit service requests while enabling you to
easily monitor the submissions. Our 311 application ensures your residents that each request is heard, acknowledged
and tracked. It is simple to use, easy to set up, and allows automatic updates for residents on efforts to keep their
community functioning. Streetlogix Citizen Engagement app helps you build a collaborative, transparent and stronger
community.
Resident Online Form:
Layout Editor:
Seamless integration
with Work Order App
DocuSign Envelope ID: 11CA898D-D269-4C41-BA6C-5B6F285E825B
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5. PRICING OVERVIEW
5.1 DATA COLLECTION (STREETSCAN)
PAVEMENT MANAGEMENT
SERVICES INCLUDED CENTERLINE
MILES $/CL TOTAL
ScanCar Data Collection
545 mi
150 $81,750
Data Processing
Pavement Project Management $10 $5,450
Mobilization and Setup Cost $6,604
TOTAL $93,804
5.2 SOFTWARE (STREETLOGIX)
STREETLOGIX SOFTWARE MODULE PRICING
MODULES
POPULATION
ANNUAL
LICENSE
ANNUAL
DATA
IMPLEMENTATION
FEE TOTALS
ASSET MANAGEMENT
100,000 + $15,000 $1,500 $14,000 $30,500
Management Sections Adder $2,000 $2,000
TOTAL $32,500
DocuSign Envelope ID: 11CA898D-D269-4C41-BA6C-5B6F285E825B
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5.3 OPTIONAL SERVICES AND ASSETS
One of our unique advantages is the ability for our clients to extract, assess and obtain actionable data from other
Municipal assets utilizing the same data collected for the Pavement Management Survey. Below is a list of additional
assets we can process from the collected data. This is set up as an a-la-carte menu so you can pick and choose the
assets to meet your asset management needs.
Product Assets Unit QTY
est.)
Price
Unit)
PRICE
Assets Extracted from Imagery & Additional Field Measurements
360 Imagery AI Package* 360 – Streetview Imagery
CL-M 545 $30 $16,350Manholes
Catch Basins
360 Imagery AI Package:
Streetlogix leverages an API with Mapillary to process imagery and extract assets from the right-of-way :
We do not guarantee accuracy of the results
All assets will be uploaded as individual GIS layers within Streetlogix
TOTALSTREETS ANNUAL PAYMENTS
YEAR 1 2 3 4
StreetScan
Pavement Mgmt.
Services
79,734 $79,734
StreetScan 360 +
AI Package $16,350 $16,350
Streetlogix Asset
Management
Software
32,500 $16,500 $16,500 $16,500
Cost $128,584 $16,500 $112,584 $16,500
Annual
TotalStreets
Payments
68,542 $68,542 $68,542 $68,542
StreetScan offers ‘TotalStreets,’ a multi-year contract option. These contracts combine annual software licensing,
annual data hosting and support, with roads data collection and processing costs into a convenient multi-year
contract, with the advantage of lowering the overall annual cost of StreetScan services.
DocuSign Envelope ID: 11CA898D-D269-4C41-BA6C-5B6F285E825B
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Annex
DocuSign Envelope ID: 11CA898D-D269-4C41-BA6C-5B6F285E825B
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APPENDIX A – SCOPE OF WORK AND DELIVERABLES
ROAD AND SIDEWALK ASSESSMENT SERVICE
StreetScan offers a technology-based Pavement Management approach for continuous health monitoring of your road
network. Combining years of R&D at Northeastern University, StreetScan’s vehicles and web-based app Streetlogix
save you time and make your repair dollars go further. We have developed a 4-step process to effectively Scan, Process
and Manage your road data.
STEP 1: DATA COLLECTION
Roads Sidewalks
Vehicle Deployed: ScanCar Vehicle Deployed: ScanCarts
StreetScan utilizes 3D imaging technology to measure
road defects, such as cracking and bumps. The 3D
imaging cameras provide a 8’ (2.4m) of lateral road
coverage and seamless road coverage in the direction of
travel at speeds up to 65 mph. A 360 degree camera
system provides imagery of the road surface and ROW.
An Inertial Measurement Unit (IMU) enabled GNSS
position system provides position location, even in the
event of intermittent GPS satellite coverage.
StreetScan has developed a technology stroller-based
approach which captures all the necessary distresses.
StreetScan utilizes 2D imaging technology to collect
sidewalk defects, such as cracks, surface distortions,
general uplifts and tree uplifts. A laptop computer and
high grade GPS device is used for controlling data
collection.
Data collected is processed to assign an overall condition
rating for each sidewalk.
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STEP 2: DATA EXTRACTION
Roads Sidewalks
The collected data (TBs/day) is uploaded to the
StreetScan server, where automated software processes
the raw sensor data. Using advanced processing
algorithms, the sensors’ raw data is converted into
meaningful parameters representing different aspects of
pavement condition. Several of our key indicators are
fused to determine the StreetScan Pavement Condition
Index (PCI) for each road segment. StreetScan’s GIS
specialists segment the pavement evaluation data based
of our clients historical street segmentation or from
intersection to intersection in the absence of that data.
Data collected is processed to identify the following for
each sidewalk: material; length; and quantity, location,
and severity of distresses such as cracks, surface
distortions, general uplifts and tree uplifts. The length
and distress info for each sidewalk is input to
StreetScan’s proprietary algorithm to calculate the
sidewalk’s condition rating. StreetScan‘s basic approach
uses a weighted failures scheme per linear distance for
a given sidewalk segment. Individual failure or feature
types are given various weightings depending on their
contribution to perceived sidewalk condition. As an
example, an uplift is considered to have more impact to
the sidewalk quality than grass, so it is given a greater
weighting in the rating formula.
Roads Algorithm
Sidewalk Algorithm
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STEP 3: DATA VISUALIZATION AND ANALYTICS
Roads Sidewalks
Municipal staff will be given access to Streetlogix, our GIS
web-based application, in order to view and analyze all
collected survey data in addition to data from other
sources to assist in decision making.
This provides staff an easy-to-use tool to quickly review
PCI results, distress data and 360 images along with
pavement history and other data that the municipality
wants to be integrated. All data is hosted in the cloud,
allowing users to login from anywhere on any computer to
view the results. Streetlogix has many data import and
export features making it compatible with any existing GIS
solution concerning asset management. Streetlogix
provides powerful data visualization and management
tools including 360 viewer and extensive charts and
dashboards (example below).
Municipalities are given access to our GIS web-based
application, Streetlogix, in order to view and analyze all
collected survey data in addition to data from other
sources to assist in decision making.
This provides clients an easy-to-use tool to quickly review
sidewalk condition results, distresses and sidewalk
images. All data is hosted in the cloud allowing users to
login from anywhere on any computer to view the results.
Streetlogix has many data import and export features
making it compatible with any existing GIS solution.
Streetlogix provides powerful data visualization and
management tools including 360 viewer and extensive
charts and dashboards (example below).
Portal view: Overall stats and available layers
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STEP 4: MAINTENANCE PLANNING
Roads Sidewalks
Once the inventory condition database and GIS web-app
have been finalized, the work on implementing the
pavement management side of the software begins.
While pavement condition indicators are concerned with
the current condition of the network, the management side
of the process concerns itself with the analysis of
condition, prediction of future condition, generation of
maintenance options and pavement management
scenarios. At this stage, the Client’s preferred repair
methods and associated costs are used to customize our
Streetlogix asset management module. The results are
compiled and reported to the client in our Streetlogix
software and as a digital storymap.
Our decision-trees are highly customizable and we work
with staff to tailor it to ensure our AI will provide the
neccesarry maintenance and repair suggestions. All
decision trees & underlying data will be editable by staff.
Once the inventory condition database and GIS web-app
have been finalized, the work on implementing the
sidewalk management side of the software begins. While
sidewalk condition indicators are concerned with the
current condition of the network, the management side of
the process concerns itself with the analysis of conditions,
prediction of future conditions, generation of maintenance
options and sidewalk management scenarios. At this
stage, the Client’s preferred repair methods and
associated costs are used to customize our sidewalk
management modules. The results are compiled and
reported to the client in our Streetlogix software & digital
storymap.
Roads:
Sidewalks:
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APPENDIX B – OPTIONAL SERVICES AND ASSET COLLECTION
StreetScan leverages AI with Semantic Segmentation in order to process the attributes which are included as part of
the Work Order Module. We do not guarantee the accuracy of detecting all assets within the right of way which is
subject to error due to obstructions or miss classifying the asset. 360 Imagery has the lowest margin of error and
therefore is reliant on the imagery processed to obtain the assets.
360 Imagery AI Package
StreetScan leverages its API with Mapillary to process all our Panoramic 360 Imagery through its AI detector to extract
multiple ROW assets. We do not guarantee the accuracy of detecting all assets within the right of way.
Traffic Signage
StreetScan’s traffic sign asset management service provides a simple solution for the Municipality to quickly and
efficiently manage its traffic signs. StreetScan utilizes an algorithm to automatically locate traffic signs saving you time
and money. Our GIS technicians take the processed Mapillary data and supplement it with Guide Signs and any missed
signs along with their respective condition. The data then undergoes a rigorous Q&A process and collects multiple
unique attributes. Charges will be for actual number identified; please inform us if you have more accurate estimates.
Pavement Markings
Asset Description
360 Imagery 360 Panoramic Imagery Hosted by Mapillary
Manholes Point feature database of manholes
Catch Basins Point Feature database of catch basins
Attributes Description
Sign Category Regulatory, Warning, Guide, School, Recreation, Information, General
Sign Name Federal or State MUTCD designation or custom designation for specialized
signs
GPS Location Global Positioning System (GPS) location (+/- 5 meters)
Sign Condition Good, Fair, Critical rating assessed through review of daytime digital images
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Through StreetScan’s existing collected imagery data, our geospatial technician team can extract pavement markings
and insert them into a separate GIS layer. We supplement the data processed by Mapillary to add in Line Features &
the condition of all pavement markings identified by Mapillary and StreetScan technicians. All data is accessible through
Streetlogix. A visual review of the markings determine their current condition and whether maintenance is required.
Trees
StreetScan provides tree locations which are situated in the right of way (between Curb of Street to Edge of Sidewalk),
determined from existing data sources satellite imagery, Google StreetView or ScanCar images if available. All data is
provided as a GIS Layer.
Deliverable:
GIS layer of tree location
Roads GIS Database
StreetScan creates a Roads GIS Database by using a list of target roads or any State DOT database. Road
segmentation will be intersection to intersection unless directed otherwise by the client. All data is provided as a GIS
layer.
Deliverable:
GIS layer of Roads segmented intersection to intersection
Sidewalk GIS Database
StreetScan provides sidewalk locations, determined from existing data sources (satellite imagery, Google StreetView
or ScanCar images) if available. All data is provided as a GIS layer.
Deliverable:
GIS layer of sidewalk locations
Curb GIS Database
StreetScan provides curb locations, determined from front or side facing imagery. Data is provided as a GIS layer.
Deliverable:
GIS layer of the linear features where curbs are present
Sidewalk Width
StreetScan will take 2 measurements for every sidewalk (Start & End Point) and average the width for the entire
segment.
Attributes Description
Category Points: left turn, right turn, crosswalk, etc./ Lines: centerlines, shoulders, lane
dividers, bike lanes
Location Global Positioning System (GPS) location (+/- 5 meters)
Condition
For line features the analysis will be conducted using the clients segmentation or
from intersection to intersection and given a rating of either Good, Fair or Critical.
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ADA Ramp Compliance Survey
StreetScan’s ADA ramp compliance criteria is based on the 2010 Americans with Disabilities Act (ADA) standards.
StreetScan measures all ADA slopes associated with compliance using a digital level. The level used is M-D Building
Products 93975 Smart Tool Adam Digital Slope Walker. All measurements are reviewed by quality control technicians
and compliance is determined.
Compliance Measurements
StreetScan determines ADA ramp compliance based on the measurements shown below.
Inches Ramp Length
Inches Ramp Width
Ramp’s Cross Slope
Ramp’s Running Slope
Inches Landing Length
Inches Landing Width
Landing’s Cross Slope
Landing’s Running Slope
Left Flare
Right Flare
Roadway Cross Slope
Roadway Running Slope
Presence Detectable Warning
Condition Detectable Warning
Material of Detectable Warning
Sidewalk Surface Quality
Obstruction
Accuracy:
Deliverables:
GIS Layer with ramp location & missing ramps
Image of ramps/no ramp
Compliance
Measured Attributes (shown below)
Attributes Description
GPS Location Global Positioning System (GPS) location (typically +/- 1.5 meters)
Ramp Slope / Cross Slope Angle (+/- 0.5 Percent)
Road Slope / Cross Slope Angle (+/- 0.5 Percent)
Flare Slopes Angle (+/- 0.5 Percent)
Ramp Width Compliance Measure (+/- 1 inch)
Landing Area Compliance Measures (+/- 1 inch) and angles (+/- 0.5 Percent)
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APPENDIX C – OUR CLIENTS
REFERENCES & ADDITIONAL INFORMATION
City of Lafayette, IN
Project Objective:
StreetScan was contracted by the City
of Lafayette, IN, to assess the condition
and provide repair suggestions for city-
maintained roadways.
Project Description:
StreetScan utilized specialized vehicles
outfitted with 3D cameras to assess the condition of 296
centerline miles. Data collected from the sensors was
processed to identify specific road distresses and
determine the pavement condition index (PCI) of each
segment.
Project Outcome:
Data collection was completed in May 2019. Results from the survey were placed in Streetlogix, StreetScan’s GIS web-
based software, providing an enriched view of the City’s road network with color-coded pavement conditions and other
assets, along with images for every scanned road and a range of decision-making tools. In addition to repair
suggestions and cost estimates, StreetScan prioritized repairs and developed work plans for the City. The City can use
the software to visualize and export the information, as well as to adjust parameters and modify or generate new repair
work plans.
Municipalities in Indiana must report pavement condition information every two years to qualify for funding opportunities.
StreetScan completed a second scan in 2021 for the City of Lafayette.
Project Contact
City of Lafayette, IN Jeromy Grenard, City Engineer and Public Works Director
765) 807-1050 x1051/ jgrenard@lafayette.in.govmailto:jgrenard@la
fayette.in.gov
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City of Portland, ME
Project Objective:
The City of Portland, ME, selected
StreetScan to perform a mobile
sensing survey of City’s road network
and prepare custom Maintenance and
Repair suggestions.
The mandate comprised the
assessment of traffic signs, pavement
markings and Streetlight Lux Levels.
Project Description:
Data collection for the project included:
221 centerline miles of city-maintained roadways
21,847 traffic signs inventoried
2,585 pavement markings (line features: lane dividers,
bike lanes, etc.)
4,429 pavement markings (point features: left arrow, bicycle marking, etc.)
StreetScan used specialized ScanVan vehicles to assess the condition of roadways in normal traffic flow. During the
survey, imagery collected from 2D Camera systems were used to locate pavement markings and traffic sign locations.
Consequently, Manual on Uniform Traffic Control Devices (MUTCD) attributes were extracted from the traffic sign
images by our technicians.
A Streetlight Lux Level Pilot was also performed. Utilizing a vehicle equipped with light sensors, StreetScan surveyed
the Municipality at night to collect light level illumination data and provided a GIS layer also accessible through its web-
based software.
Project Outcome:
Data collection was completed in December 2016. Survey results were placed in Streetlogix, a customizable, GIS web-
based application, whose algorithm utilizes PCI, road usage data and a cost benefit analysis to determine road
maintenance, repair costs and prioritization per segment. Budgeting and planning tools allow for editable short- and
long-term planning as well as level of service analysis with target PCI.
A second road data collection was performed in October 2019.
Project Contact
City of Portland, ME Jon Giles, GIS Coordinator
207) 874-8801 / jgiles@portlandmaine.govmailto:jgiles@portl
andmaine.gov
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City of Lebanon, NH
Project Objective:
Perform a mobile sensing survey of
the City’s road and sidewalk network
to assess its current condition and
prepare custom Maintenance and
Repair suggestions.
Project Description:
In the summer of 2019, StreetScan
utilized specialized ScanVan vehicles to assess the
condition of 96 miles of roadway and, using a pavement
condition index scale which runs from 0-100, developed
a Municipal-wide inventory of road condition. The
system utilizes 3D imaging technology to measure the
severity and extent of road defects including cracking,
bumps, surface distortions, surface texture and
potholes.
For sidewalk assessments, StreetScan deployed mobile carts with high definition video capture capability to assess
the condition of 30 miles of sidewalk. Through analysis techniques, sidewalk distresses such as cracking, aggregate
loss, uplifts and surface distortion were identified, which were then used to calculate sidewalk condition ratings on a
scale of 0 to 100 with 0 being the worst and 100 being ideal
Project Outcome:
Results from the survey were placed in Streetlogix, providing an enriched view of the City’s street network with color-
coded pavement conditions and other assets, along with images for every scanned road and a range of decision -
making tools
Project Contacts
City of Lebanon, NH James Donison, Director of Public Works
603) 448-3112 / james.donison@lebanonnh.govmailto:james.donison@
lebanonnh.gov
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Sample of other Clients:
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CASE STUDY
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DocuSign Envelope ID: 11CA898D-D269-4C41-BA6C-5B6F285E825B
TOTALSTREETS ANNUAL PAYMENTS
YEAR 1 2 3 4
StreetScan
Pavement Mgmt. $79,734 $79,734
Services
StreetScan 360 + 16,350 $16,350AIPackage
Streetlogix Asset
32,500 $16,500 $16,500 $16,500Management
Software
Cost $128,584 $16,500 $112,584 $16,500
Annual
TotalStreets $68,542 $68,542 $68,542 $68,542
Payments
Early Termination
Fee (Calculated at 60,042 $8,000 $52,042 - time of annual
renewal)
Regarding Termination, item #19 pg 4, in the event of early termination by City, StreetScan will invoice for services
rendered up to that point and notyet paid by City, including software fees due at the time of termination.
DocuSign Envelope ID: 11CA898D-D269-4C41-BA6C-5B6F285E825B
EXHIBIT B
Invoice
Date:
Name of Company:
Address & Zip:
Telephone No.:
Fax No.:
Project Name:
Invoice No.
Purchase Order No:
Goods Services
Person Providing
Goods/Services
Date
Goods/
Service
Provided
Goods/Services Provided
Describe each good/service
separately and in detail)
Cost Per
Item
Hourly
Rate/
Hours
Worked
Total
GRAND TOTAL
Signature
Printed Name
DocuSign Envelope ID: 11CA898D-D269-4C41-BA6C-5B6F285E825B
EXHIBIT C
INSURANCE COVERAGES
Worker’s Compensation & Disability Statutory Limits
Employer’s Liability:
Bodily Injury by Accident/Disease: $100,000 each employee
Bodily Injury by Accident/Disease: $250,000 each accident
Bodily Injury by Accident/Disease: $500,000 policy limit
Property damage, contractual liability,
products-completed operations:
General Aggregate Limit (other than
Products/Completed Operations): $500,000
Products/Completed Operations: $500,000
Personal & Advertising Injury
Policy Limit: $500,000
Each Occurrence Limit: $250,000
Fire Damage (any one fire): $250,000
Medical Expense Limit (any one person): $ 50,000
Comprehensive Auto Liability (owned, hired and non-owned)
Bodily Single Limit: $500,000 each accident
Injury and property damage: $500,000 each accident
Policy Limit: $500,000
Umbrella Excess Liability
Each occurrence and aggregate: $500,000
Maximum deductible: $ 10,000
DocuSign Envelope ID: 11CA898D-D269-4C41-BA6C-5B6F285E825B
DocuSign Envelope ID: 11CA898D-D269-4C41-BA6C-5B6F285E825B
DocuSign Envelope ID: 11CA898D-D269-4C41-BA6C-5B6F285E825B