HomeMy WebLinkAboutBPW_Minutes_05.18.2022 Board of Public Works and Safety Meeting 1
Minutes 2
Wednesday, May 18, 2022 – 10:00 a.m. 3
Council Chambers City Hall, One Civic Square 4
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MEETING CALLED TO ORDER 6 7
Board Member Mary Ann Burke called the meeting to order at 10:02 AM 8
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MEMBERS PRESENT 10
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Board Members Lori Watson, Mary Ann Burke, and Deputy Clerk Holly Harmeyer were present. 12
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MINUTES 14
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Minutes from the May 4, 2022 Regular Meeting. Board Member Burke moved to approve. Board Member Watson 16
seconded. Request approved 2-0. 17
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BID/QUOTE OPENINGS AND AWARDS 19
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Quote Opening for Carmel Data Center – Painting of Garage; Benjamin Legge, City Attorney, stated the quote 21
was acquired via email and then read it aloud. 22
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Contractor Bid 24
A & S General $6,752.56 25
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Quote Award for Carmel Data Center – Painting of Garage; Benjamin Legge, City Attorney, stated there was 28
only one quote, which, therefore, was the lowest and most responsive quoter, and requested it be awarded 29
today. Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 30
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Bid Opening for Project 22-STR-02 - Sophia Square Plaza Waterproofing Repairs; Lori Watson opened the 33
bids and Board Member Mary Ann Burke read them aloud: 34
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Contractor Bid 36
LRT Restoration Technologies Base $1,102,648.89 37
Change with Alt 1 $0.00 - no change 38
Change with Alt 2A +$78,582.50 39
Change with Alt 2B +$52,429.10 40
Alt 3 +$32,500.00 41
Western Waterproofing Co., Inc. Base $1,102,648.89 42
(dba Western Specialty Contractors) Change with Alt 1 -$81,020.00 43
Change with Alt 2A +$102,460.00 44
Change with Alt 2B +$86,460.00 45
Alt 3 -$10,000.00 46
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Golf Acquisition Group Base $1,879,275.00 48
Change with Alt 1 -$200,000.00 49
DocuSign Envelope ID: 11CA898D-D269-4C41-BA6C-5B6F285E825B
Change with Alt 2A +$75,000.00 50
Change with Alt 2B +$44,000.00 51
Alt 3 -$2,500.00 52
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Board Member Burke moved to add Quote Opening for Project 22-STR-01 - Keystone Crack Sealing onto the 55
agenda. Board Member Watson seconded. Adding-on approved 2-0. 56
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Quote Opening for Project 22-STR-01 - Keystone Crack Sealing; Lori Watson opened the quote and Board 58
Member Burke read it aloud: 59
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Contractor Bid 61
Howard Asphalt LLC $117,425.00 62
(dba Howard Companies) 63
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CONTRACTS 65
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Request for Purchase of Goods and Services; Applied Concepts, Inc.; ($26,580.00); Dual - 2 Antenna Radar 67
System; Additional Services Amendment; Board Member Burke moved to approve. Board Member Watson 68
seconded. Request approved 2-0. 69
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Request for Purchase of Goods and Services; Blue & Co., LLC; ($5,000.00); Medicaid Cost Reporting; 71
Agreement for Professional Services; Board Member Burke moved to approve. Board Member Watson seconded. 72
Request approved 2-0. 73
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Request for Purchase of Goods and Services; Blunk Safety Systems, Inc.; ($196,878.85); Vehicle Emergency 75
Lighting kits, Utility Cabinets, and K-9 Kennel; Additional Services Amendment; Board Member Burke moved to 76
approve. Board Member Watson seconded. Request approved 2-0. 77
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Request for Purchase of Goods and Services; ERMCO, Inc.; ($5,540.00); Carmel Data Center; CO #1; Board 79
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 80
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Request for Purchase of Goods and Services; Frederick’s, Inc.; ($5,162.65); Carmel Data Center; CO #1; Board 82
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 83
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Request for Purchase of Goods and Services; Calumet Civil Contractors, Inc.; ($174.00); 16-ENG-37 - Two 85
Roundabout Improvements - 116th Street and Medical Drive at Range Line Road; CO #2; Board Member Burke 86
moved to approve. Board Member Watson seconded. Request approved 2-0. 87
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Request for Purchase of Goods and Services; Biancofiori Masonry, Inc.; ($1,830.24); Carmel Data Center; CO 89
#3; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 90
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Request for Purchase of Goods and Services; CTW, Inc.; ($10,136.73); Multiconductor Wiring; Board Member 92
Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 93
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Request for Purchase of Goods and Services; Indiana University Health; Renewal/Amendment of Agreement; 95
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 96
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Request for Purchase of Goods and Services; Kausal Oy; ($18,000.00); Climate Action Services; Addendum to 98
Service Agreement - ongoing; Mike Hollibaugh, Director of the Department of Community Services; Board 99
Member Burke moved to table this item. Board Member Watson seconded. Tabling of 3J approved 2-0. 100
DocuSign Envelope ID: 11CA898D-D269-4C41-BA6C-5B6F285E825B
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Request for Purchase of Goods and Services; Knauss Property Services, LLC; ($31,746.00); Cleaning Services 102
for City-Owned Parking Garages through December 31, 2022; Board Member Burke moved to approve. Board 103
Member Watson seconded. Request approved 2-0. 104
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Resolution BPW 05-18-22-01; A Resolution of the City of Carmel Board of Public Works and Safety 106
Acknowledging Agreement Between City and Vendor; Hagerman Construction Corp.; ($32,600.00); City 107
Center Stair Well and Wall Stone Repairs; Board Member Burke moved to approve. Board Member Watson 108
seconded. Request approved 2-0. 109
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Resolution BPW 05-18-22-02; A Resolution of the City of Carmel Board of Public Works and Safety 111
Acknowledging Agreement Between City and Vendor; Traynor & Associates, Inc.; ($2,000.00); Appraisal 112
Report - Parcel 2; 20-ENG-02 - 116th Street and College Roundabout; Board Member Burke moved to 113
approve. Board Member Watson seconded. Request approved 2-0. 114
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Request for Purchase of Goods and Services; Stop Stick, LLC; ($10,925.00); 9 Foot Stop Stick Kit; Chief Board 116
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 117
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Request for Purchase of Goods and Services; Traliant Holdings, LLC; ($4,798.36); Culture of Diversity Equity 119
and Inclusion Program; Member Burke moved to table this item again. Board Member Watson seconded. 120
Tabling of 3O approved 2-0. 121
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REQUEST TO USE CITY STREETS/PROPERTY 125
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Request to Use Midtown Plaza and Stage; Allied Solutions Career Fair / Informational Event; May 24, 2022; 127
3:30 PM – 6:15 PM;Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 128
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Request to Use Carter Green / Close City Streets; Bolt for the Heart Thanksgiving Family 5K Walk / Run; 130
November 24, 2022; 6:00 AM – 12:00 PM; Member Burke moved to approve. Board Member Watson seconded. 131
Request approved 2-0. 132
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Request to Use Midtown Plaza and Stage / Close City Streets; Brews on the Boulevard; Tent Only: July 29, 2022 134
at 8:00 AM – August 1, 2022 by 12:00 PM; Event: July 30, 2022 8:00 AM - 10:00 PM; Member Burke moved to 135
approve. Board Member Watson seconded. Request approved 2-0. 136
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Request to Use Carter Green / Close City Street; Celebration for Equity in Education Event; CARE: Communities 138
Allied for Racial Equity; July 17, 2022; 10:00 AM – 10:00 PM; Member Burke moved to approve. Board Member 139
Watson seconded. Request approved 2-0. 140
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Request to Use Carter Green / Midtown Plaza / Rolling City Street Closures; 2023 Carmel Marathon Weekend; 142
April 8, 2023; 4:00 AM – 3:00 PM; Member Burke moved to approve. Board Member Watson seconded. Request 143
approved 2-0. 144
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Request to Use City Streets - Lane Closures; 16th Annual Donut 5K Holiday Run / Walk; December 24, 2022; 146
8:30AM – 10:30AM;Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 147
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Request to Use Midtown Plaza; Physique 57 Outdoor Fitness Classes; May 21, June 11, July 9, August 6, and 149
September 10, 2022; 8:00 AM – 10:00 AM Each Date; Member Burke moved to approve. Board Member Watson 150
seconded. Request approved 2-0. 151
DocuSign Envelope ID: 11CA898D-D269-4C41-BA6C-5B6F285E825B
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Request to Close City Streets; Lakes at Hazel Dell Neighborhood; 13th Annual Lakes at Hazel Dell Camp Out; 153
May 27, 2022 at 3:00 PM – May 28, 2022 at 9:00 AM; Member Burke moved to approve. Board Member Watson 154
seconded. Request approved 2-0. 155
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Request to Use Reflecting Pool; Remote Control Submarine Club Event; August 13 – August 14, 2022; 7:00 AM 157
– 4:00 PM; Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 158
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Request to Close City Street; IU Health Fundraiser; 3rd Ave SW; 211 W Main Street - Savor Restaurant; July 2, 160
2022; 3:00 PM - 11:00 PM; Approved by Carmel Fire Department; Member Burke moved to approve. Board 161
Member Watson seconded. Request approved 2-0. 162
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OTHER 164
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Request for New Curb Cut; 1042 Auman Drive East; Member Burke moved to approve. Board Member Watson 166
seconded. Request approved 2-0. 167
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Request for Open Pavement Cut; 155 West Carmel Drive; Member Burke moved to approve. Board Member 169
Watson seconded. Request approved 2-0. 170
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Request for Replat; Fosters Addition Lots 7 & 8; Member Burke moved to approve. Board Member Watson 172
seconded. Request approved 2-0. 173
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Request for Waiver of BPW Resolution No. 04-28-17-01; 808 N Range Line Road and 997 Village Drive East; 175
Cluster #12 Node #39 and Node #30; Small Cell Permit #SC-2021-00010; Member Burke moved to approve. 176
Board Member Watson seconded. Request approved 2-0. 177
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Request for Grant of Perpetual Storm Water Quality Management Easement; 4810 Northwestern Drive; Member 179
Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 180
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Request for Consent to Encroach and Variance; 803 Rosemary Gardens; Member Burke moved to approve. Board 182
Member Watson seconded. Request approved 2-0. 183
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ADJOURNMENT 185
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Board Member Mary Ann Burke adjourned the meeting at 10:10 a.m. 187
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APPROVED: ____________________________________ 190
Sue Wolfgang – City Clerk 191
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_____________________________________ 193
Mayor James Brainard 194
ATTEST: 195
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__________________________________ 197
Sue Wolfgang – City Clerk 198
DocuSign Envelope ID: 11CA898D-D269-4C41-BA6C-5B6F285E825B