HomeMy WebLinkAboutBPW_Minutes_06.01.2022 Board of Public Works and Safety Meeting 1
Minutes 2
Wednesday, June 1, 2022 – 10:00 a.m. 3
Council Chambers City Hall, One Civic Square 4
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MEETING CALLED TO ORDER 6 7
Mayor Brainard called the meeting to order at 10:00 AM 8
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MEMBERS PRESENT 10
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Mayor James Brainard, Board Members Lori Watson and Mary Ann Burke, and Deputy Clerk Holly Harmeyer 12
were present. 13
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MINUTES 15
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Minutes from the May 18, 2021 Regular Meeting. Board Member Burke moved to approve. Board Member 17
Watson seconded. Request approved 2-0. Mayor Brainard abstained. 18
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BID/QUOTE OPENINGS AND AWARDS 20
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Bid Award for Ditch Road Water Main Extension Project; John Duffy, Director of the Department of Utilities, 22
recommended awarding the bid to TPI Utility Construction, as they were the lowest and most responsive bidder. 23
Board Member Burke moved to award the bid to TPI Utility Construction in the amount of $912.990.00. Board 24
Member Watson seconded. Request approved 3-0. 25
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Quote Award for Project 22-STR-01 - Keystone Crack Sealing; Crystal Edmondson, Department of Utilities, 27
recommended awarding the quote to Howard Asphalt, LLC. Howard Asphalt, LLC was the only quoter but was 28
also vetted to be a responsive quoter. Board Member Burke moved to award the bid to Cargill in the amount of 29
$108.50 Per Ton. Board Member Watson seconded. Request approved 3-0. 30
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PERFORMANCE RELEASE/REDUCTION APPROVAL REQUESTS 32
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Resolution BPW 06-01-22-04; Napleton Kia; Erosion Control; Board Member Burke moved to approve. Board 34
Member Watson seconded. Request approved 3-0. 35
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Resolution BPW 06-01-22-05; GetGo - 146th and Gray; Right of Way; Board Member Burke moved to approve. 37
Board Member Watson seconded. Request approved 3-0. 38
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Resolution BPW 06-01-22-06; Hadley Grove; Erosion Control; Board Member Burke moved to approve. Board 40
Member Watson seconded. Request approved 3-0. 41
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CONTRACTS 43
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Request for Purchase of Goods and Services; Kausal Oy; ($18,000.00); Climate Action Services; Addendum to 45
Service Agreement - ongoing; TABLED; Board Member Burke moved to remove the table. Board Member 46
Watson seconded. Removing from the table approved 3-0. Board Member Burke moved to approve. Mayor 47
Brainard seconded. Request approved 2-1 (Board Member Watson Opposed). 48
DocuSign Envelope ID: EEB8DDAA-244B-495A-8E87-2D27A8611A8B
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Request for Purchase of Goods and Services; Traliant Holdings, LLC; ($4,798.36); Culture of Diversity Equity 50
and Inclusion Program; TABLED; Chief Jeffrey Horner, Carmel Police Department; Item was tabled at the 51
previous meeting and have received no indication to remove it from the table. 52
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Request for Purchase of Goods and Services; CrossRoad Engineers, P.C.; ($189,390.00); 20-ENG-13 - Veterans 54
Way - City Center to Walnut and Duke Energy Distribution Relocation Plans Preliminary Engineering; Board 55
Member Burke moved to approve. Mayor Brainard seconded. Request approved 3-0. 56
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Request for Purchase of Goods and Services; Specialized Land Services, Inc.; ($2,075.00); 20-ENG-02 - Buying 58
Services - Parcel 10 - 106th and College RAB; Additional Services Amendment; Board Member Burke moved to 59
approve. Mayor Brainard seconded. Request approved 3-0. 60
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Resolution BPW 06-01-22-01; A Resolution of the City of Carmel Board of Public Works and Safety 62
Acknowledging Agreement Between City and Vendor; DD Dannar, LLC; ($971,380.00); Dannar 480 3-Phase - 63
Dannar MPS 4.00 with 500kWh - Dannar MPS 4.00 with 375kWh; Board Member Burke moved to approve. 64
Mayor Brainard seconded. Request approved 3-0. 65
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Resolution BPW 06-01-22-02; A Resolution of the City of Carmel Board of Public Works and Safety 67
Acknowledging Agreement Between City and Vendor; INDOT LPA; TIP Maximum Amount ($337,500.00); 68
Project Coordination Contract #62722, Des. No: 2200154; Board Member Burke moved to approve. Mayor 69
Brainard seconded. Request approved 3-0. 70
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Resolution BPW 06-01-22-03; A Resolution of the City of Carmel Board of Public Works and Safety 72
Acknowledging Agreement Between City and Vendor; INDOT LPA; TIP Maximum Amount ($319,500.00); 73
Project Coordination Contract #62641 Des. No: 2200152; Board Member Burke moved to approve. Mayor 74
Brainard seconded. Request approved 3-0. 75
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Request for Purchase of Goods and Services; Gridlock Traffic Systems, Inc.; ($102,500.60); Striping; Additional 77
Services Amendment #2; Board Member Burke moved to approve. Mayor Brainard seconded. Request approved 78
3-0. 79
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Request for Purchase of Goods and Services; StreetScan, Inc.; ($68,542.00) per annum; Pavement Scanning and 81
Software; Board Member Burke moved to approve. Mayor Brainard seconded. Request approved 3-0. 82
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Request for Purchase of Goods and Services; RTS Water Solutions, LLC; ($69,875.98); Water Meter 84
Replacement; CO #1; Board Member Burke moved to approve. Mayor Brainard seconded. Request approved 85
3-0. 86
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Request for Agreement Between Owner and Contractor; TPI Utility Construction, LLC; ($912,990.00); Ditch 88
Road Water Main Extension Project; Board Member Burke moved to approve. Mayor Brainard seconded. 89
Request approved 3-0. 90
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Request for Purchase of Goods and Services; Gordon Flesch Company, Inc.; ($2,965.20) per annum; B&C 92
Copier - Model IR ADV DX C3835i - 48 Month Lease; Additional Services Amendment; Board Member Burke 93
moved to approve. Mayor Brainard seconded. Request approved 3-0. 94
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Request for Purchase of Goods and Services; Tandem Mobility, LLC; ($90,000.00); Renewal Term May 6, 20022 96
- May 5, 2023; Amendment No. 1 to Master Services Agreement; Board Member Burke moved to approve. Mayor 97
Brainard seconded. Request approved 3-0. 98
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DocuSign Envelope ID: EEB8DDAA-244B-495A-8E87-2D27A8611A8B
Request for Purchase of Goods and Services; Municipal Emergency Services, Inc.; ($30,383.79); Ballistic Vests 100
and Helmets; Additional Services Amendment; Board Member Burke moved to approve. Mayor Brainard 101
seconded. Request approved 3-0. 102
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Request for Purchase of Goods and Services; Stryker Sales, LLC; ($27,360.00); LifePak 15 Preventative 104
Maintenance; Additional Services Amendment; Board Member Burke moved to approve. Mayor Brainard 105
seconded. Request approved 3-0. 106
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Request for Purchase of Goods and Services; Maxwell Lightning Protection Company; ($9,250.00); Carmel Data 108
Center - Lightning Protection; Board Member Burke moved to approve. Mayor Brainard seconded. Request 109
approved 3-0. 110
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REQUEST TO USE CITY STREETS/PROPERTY 112
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Request to Use Midtown Plaza and Parking Spaces; Community Blood Drive with Bloodmobile - Allied Solution 114
and Versiti Blood Center of Indiana; June 16, 2022; 7:00 AM – 3:00 PM; Board Member Burke moved to 115
approve, as all have been vetted by City staff. Board Member Watson seconded. Request approved 3-0. 116
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Request to Use Midtown Plaza; Book Giveaway -in Conjunction with Movies at Midtown; June 16, 2022; 4:30 118
PM – 8:30 PM; Board Member Burke moved to approve, as all have been vetted by City staff. Board Member 119
Watson seconded. Request approved 3-0. 120
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Request to Amend CarmelFest Use Request; Originally Approved on April 20, 2022; Adding a No Parking Zone 122
Request to Accommodate Parade Traffic on 1st Ave NE and 2nd ST NE; July 4, 2022; 8:00 AM – 2:00 PM; Board 123
Member Burke moved to approve, as all have been vetted by City staff. Board Member Watson seconded. Request 124
approved 3-0. 125
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Request to Use Base of the South Palladium Steps and Street Closure of Carter Green Loop; Center Celebration 127
2022 - Presented by Krieg DeVault; September 16, 2022; 9:00 AM – 11:00 PM; Tent: September 15 - September 128
19, 2022; Board Member Burke moved to approve, as all have been vetted by City staff. Board Member Watson 129
seconded. Request approved 3-0. 130
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Request to Use Mobile Stage; Indy GreekFest - Holy Trinity Greek Orthodox Cathedral Parking Lot Greenspace; 132
August 26, 2022 at 8:00 AM – August 27, 2022 at 11:00 PM; Board Member Burke moved to approve, as all have 133
been vetted by City staff. Board Member Watson seconded. Request approved 3-0. 134
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Request to Use Civic Square Gazebo; Family Summer Concert Series at the Gazebo; Wednesday Evenings June 136
1, 2022 - September 28, 2022; 12:00 PM – 10:00 PM; Board Member Burke moved to approve, as all have been 137
vetted by City staff. Board Member Watson seconded. Request approved 3-0. 138
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Request to Acknowledge Use of Midtown Plaza; Midtown Anniversary Celebration; May 27, 2022; 3:00 PM – 140
8:00 PM; Board Member Burke moved to acknowledge usage. Board Member Watson seconded. 141
Acknowledgment approved 3-0. 142
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OTHER 145
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Request for Consent to Encroach and Variance; 4958 St. Charles Place; Board Member Burke moved to 147
approve with contingency any conditions being met by the City’s Engineering Department. Mayor Brainard 148
seconded. Request approved 3-0. 149
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DocuSign Envelope ID: EEB8DDAA-244B-495A-8E87-2D27A8611A8B
Request for Consent to Encroach and Variance; 13062 Thurmond Way; Board Member Burke moved to 151
approve with contingency any conditions being met by the City’s Engineering Department. Mayor Brainard 152
seconded. Request approved 3-0. 153
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Request for Road Closure / Sidewalk Closure / Open Pavement Cut; 275 Veterans Way; F.A. Wilhelm 155
Request for Small Cell Permit; Permit #SC-2022-00003; Two Locations - 1858 W 106th Street Cluster 12 Node 156
23 and 1176 W Main Street Cluster 12 Node 28; Board Member Burke moved to approve with contingency any 157
conditions being met by the City’s Engineering Department. Mayor Brainard seconded. Request approved 3-0. 158
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Request for Small Cell Permit; Permit #SC-2022-00004; 4797 E 106th Street Cluster 16 Node 01; Board 160
Member Burke moved to approve with contingency any conditions being met by the City’s Engineering 161
Department. Mayor Brainard seconded. Request approved 3-0. 162
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ADD-ONS 164
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Resolution BPW 06-01-22-07; A Resolution of the City of Carmel Board of Public Works and Safety 166
Acknowledging Agreement Between City and Vendor; PRIF Agreement, 1st on Main. Board Member Burke 167
moved to add item 7A to the agenda. Board Member Watson seconded. Add-on of 7A approved 3-0. Sergey 168
Grechukhin, Office of Corporation Counsel, presented the item. There was no further discussion. Board Member 169
Burke moved to approve. Board Member Watson seconded. Add-on approved 3-0. 170
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Quote Reading and Award; Data Center - Additional Storage Room Work. Board Member Burke moved to add 172
item 7B to the agenda. Board Member Watson seconded. Add-on of 7B approved 3-0. Sergey Grechukhin, 173
Office of Corporation Counsel explained the quote. One quote was received from three that were solicited via 174
email. A & S General Construction quote in the amount of $7,309.00 has been vetted for responsiveness. Board 175
Member Burke moved to approve. Board Member Watson seconded. Add-on approved 3-0 176
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OTHER BUSINESS 178
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Keith Bayless, Silverthorne Homes, was recognized to speak before the Board. He wished to expedite a request 180
for a street closure for a sewer tap. Caleb Warner, City of Carmel Engineering Department, was present and 181
offered to assist Bayless in navigating the request process after the meeting was adjourned. 182
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ADJOURNMENT 184
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Mayor Brainard adjourned the meeting at 10:13 a.m. 186
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APPROVED: ____________________________________ 189
Sue Wolfgang – City Clerk 190
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_____________________________________ 192
Mayor James Brainard 193
ATTEST: 194
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__________________________________ 196
Sue Wolfgang – City Clerk 197
DocuSign Envelope ID: EEB8DDAA-244B-495A-8E87-2D27A8611A8B