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Home My WebLink AboutBPW_Minutes_06.15.2022 Board of Public Works and Safety Meeting 1 Minutes 2 Wednesday, June 15, 2022 – 10:00 a.m. 3 Council Chambers City Hall, One Civic Square 4 5 MEETING CALLED TO ORDER 6 7 Mayor Brainard called the meeting to order at 10:04 AM. 8 9 MEMBERS PRESENT 10 11 Mayor James Brainard, Board Members Lori Watson and Mary Ann Burke, and Deputy Clerk Holly Harmeyer 12 were present. 13 14 MINUTES 15 16 Minutes from the June 1, 2022 Regular Meeting. Board Member Burke moved to approve. Board Member Watson 17 seconded. Request approved 3-0. 18 19 BID OPENING 20 21 Bid Opening for Project 22-STR-03 – Trailers; Lori Watson opened the bids and Mayor Brainard read them 22 aloud: 23 24 Contractor Bid 25 Shucks Welding and Fabrication $369,520.32 26 27 Crystal Edmondson, Street Department, recommended awarding the bid to Shucks Welding and Fabrication, as 28 they were responsive and the only bidder. Board Member Burke moved to award the bid to Cargill in the 29 amount of $108.50 Per Ton. Board Member Watson seconded. Request approved 3-0. 30 31 32 ADD-ON BID OPENING 33 34 Board Member Burke moved to add one Bid Opening to the agenda. Board Member Watson seconded. Adding-on 35 approved 3-0. 36 37 Bid Opening for Engineering Project 20-ENG-07- Pedestrian Path Construction on East 106th Street; Lori Watson 38 opened the quote and Mayor Brainard read it aloud: 39 40 Contractor Bid 41 Yardberry Landscape Excavating Company $646,099.00 42 OLCO, Inc. $689,925.28 43 Calumet $817,000.00 44 Morphey Construction $847,000.00 45 E&B Paving $864,530.00 46 47 48 DocuSign Envelope ID: DEB0C4B9-6A0C-4A20-9F28-E54D9FA5AA63 49 PERFORMANCE RELEASE/REDUCTION APPROVAL REQUEST 50 51 Resolution BPW 06-15-22-01; Delta Faucet; Right of Way; Board Member Burke moved to approve. Board 52 Member Watson seconded. Request approved 3-0. 53 54 CONTRACTS 55 56 Previous Tabled Request for Purchase of Goods and Services; Traliant Holdings, LLC; ($4,798.36); Culture of 57 Diversity Equity and Inclusion Program; Carmel Police Department. Board Member Burke moved to remove the 58 item from the table, per the request of the Carmel Police Department. Board Member Watson seconded. Removal 59 from table approved 3-0. Board Member Burke moved to remove the item from the agenda. Board Member 60 Watson seconded. Removal from agenda approved 3-0. 61 62 Request for Purchase of Goods and Services; A & S General Construction, Inc.; ($6,752.56); Garage Painting - 63 Carmel Data Center Project; Additional Services Amendment; Board Member Burke moved to approve. Board 64 Member Watson seconded. Request approved 3-0. 65 66 Request for Purchase of Goods and Services; Baker Tilly US, LLP; ($35,000.00); Professional Services for 67 Voluntary Carbon Offset Industry; Member Watson moved to table the contract. Mayor Brainard asked for a 68 vote, and there were no votes to table it. Board Member Burke moved to approve. Mayor Brainard seconded. 69 During a brief discussion, Board Member Watson expressed concern about the contract. Request approved 2-1. 70 (Watson Opposed) 71 72 Request for Purchase of Goods and Services; Bayliss & Co., LLC; ($5,000.00); Consulting for Public Art on Two 73 Roundabouts on Main Street - Education Corridor; Additional Services Amendment; Board Member Burke moved 74 to approve. Board Member Watson seconded. Request approved 3-0. 75 76 Request for Management Agreement; Blue Woods Creek Property Management; ($0); Real Estate Management 77 Agreement; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 78 79 Request for Purchase of Goods and Services; Brennan Equipment Services Company; ($32,875.18); 301-7A 80 Forklift; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 81 82 Request for Addendum to Sales Contract; Haas, Inc.; ($1,000.00); 90 day Pilot of Safety Cloud Service; Board 83 Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 84 85 Request for Purchase of Goods and Services; JAF Property Services, Inc.; ($116,640.00); Network Cabling 86 Equipment and Drop - New Carmel Fire Department Admin Building; Additional Services Amendment; Board 87 Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 88 89 Request for Management Agreement; Northern Beach Property Management; ($0); Real Estate Management 90 Agreement; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 91 92 Request for Purchase of Goods and Services; Zayo Group, LLC; ($5,670.00); Internet Service ($945.00 Monthly); 93 Master Customer Agreement; Board Member Burke moved to approve. Board Member Watson seconded. Request 94 approved 3-0. 95 96 REQUEST TO USE CITY STREETS/PROPERTY 97 98 DocuSign Envelope ID: DEB0C4B9-6A0C-4A20-9F28-E54D9FA5AA63 Request to Use Civic Square Gazebo; Wedding: May 20, 2023, 4:00 PM – 9:00 PM; Rehearsal: May 19, 2023, 99 7:00 PM – 8:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request 100 approved 3-0. 101 102 Request to Use Council Chambers; Carmel Green Initiative - Practice Session; June 16, 2022; 2:00 PM – 3:00 103 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 104 105 Request to Use Midtown Plaza; Carmel Runners Club Fall Training Kickoff; July 9, 2022; 7:00 AM – 10:00 AM; 106 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 107 108 Request to Use Civic Square Gazebo; Wedding - No Rehearsal: June 18, 2022; 11:00 AM – 12:30 PM; Board 109 Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 110 111 Request to Use / Close City Streets; Neighborhood Block Party on Florence Street; July 2, 2022; 12:00 PM – 112 10:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 113 114 Request to Use Japanese Garden; Wedding; September 3, 2022; 2:00 PM – 4:00 PM; Board Member Burke 115 moved to approve. Board Member Watson seconded. Request approved 3-0. 116 117 Request to Use Parking Spaces Near the Palladium; Two Sections of Bus Parking on City Center Drive; June 23, 118 2022 at 6:00 AM – June 26, 2022 at 1:00 PM; Board Member Burke moved to approve. Board Member Watson 119 seconded. Request approved 3-0. 120 121 Request to Use Midtown Plaza / Parking Spaces; NBA Draft Viewing Party - Away Game; June 23, 2022; 3:00 122 PM – 10:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 123 3-0. 124 125 Request to Acknowledge Mayor’s Approval to Use Midtown Plaza; Indy Eleven Watch Party - Away Game; June 126 8, 2022; 5:00 PM – 11:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. 127 Request approved 3-0. 128 129 130 OTHER 131 132 Request for Dedication and Deed of Public Rights–of-Way; Clay Township - 106th & College RAB, Parcel 12; 133 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 134 135 Request for Consent to Encroach and Variance; 849 Freeland Way; Board Member Burke moved to approve. 136 Board Member Watson seconded. Request approved 3-0. 137 138 Request for Consent to Encroach and Variance; 6932 Pickett Place; Board Member Burke moved to approve. 139 Board Member Watson seconded. Request approved 3-0. 140 141 Request for Open Pavement Cut / Lane Restriction; 96th and Haver Way; Retire Gas Service Line; Board Member 142 Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 143 144 Request for Path Closure; 101 E. 116th Street; Board Member Burke moved to approve. Board Member Watson 145 seconded. Request approved 3-0. 146 147 Request for Additional Curb Cut; 2017 Burning Tree Lane; Board Member Burke moved to approve. Board 148 Member Watson seconded. Request approved 3-0. 149 150 DocuSign Envelope ID: DEB0C4B9-6A0C-4A20-9F28-E54D9FA5AA63 Request for Open Pavement Cut / Lane Closures / Sidewalk Closures; Range Line Road and Red Truck Road; 151 Carmel Police Department Expansion Project; Board Member Burke moved to approve. Board Member Watson 152 seconded. Request approved 3-0. 153 154 ADD-ONS 155 156 Board Member Burke moved to add one Resolution to the agenda. Board Member Watson seconded. Add-on of 157 Resolution approved 3-0. Resolution BPW 06-15-22-02; A Resolution of the Board of Public Works and Safety of the 158 City of Carmel, Indiana, Establishing the Policy by which Members May Participate by Electronic Means of 159 Communication. Sergey Grechukhin, Office of Corporation Counsel, and the Mayor explained the need for and 160 contents of the Resolution. Board Member Burke moved to approve. Board Member Watson seconded. Resolution 161 approved 3-0. 162 163 164 ADJOURNMENT 165 166 Mayor Brainard adjourned the meeting at 10:21 a.m. 167 168 169 APPROVED: ____________________________________ 170 Sue Wolfgang – City Clerk 171 172 _____________________________________ 173 Mayor James Brainard 174 ATTEST: 175 176 __________________________________ 177 Sue Wolfgang – City Clerk 178 DocuSign Envelope ID: DEB0C4B9-6A0C-4A20-9F28-E54D9FA5AA63