HomeMy WebLinkAboutBPW_Minutes_07.06.2022 Board of Public Works and Safety Meeting 1
Minutes 2
Wednesday, July 6, 2022 – 10:00 a.m. 3
Council Chambers City Hall, One Civic Square 4
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MEETING CALLED TO ORDER 6 7
Board Member Mary Ann Burke called the meeting to order at 10:01 AM. 8
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MEMBERS PRESENT 10
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Board Member Lori Watson, Board Member Mary Ann Burke, and Deputy Clerk Holly Harmeyer were present. 12
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MINUTES 14
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Minutes from the June 15, 2022, Regular Meeting. Board Member Burke moved to approve. Board Member 16
Watson seconded. Request approved 2-0. 17
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BID/QUOTE OPENINGS AND AWARDS 19
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Quote Opening for Street Department Project 22-STR-04 - Pergolas; Board Member Lori Watson opened the 21
bids and Board Member Burke read them aloud: 22
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Contractor Bid 24
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Connor Fine Painting $20,670.00 26
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Bid Opening for Street Department Project 22-STR-05 Path Preservation; Board Member Lori Watson opened 29
the bids and Board Member Burke read them aloud: 30
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Contractor Bid 32
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All Star Paving, Inc. Base $ 76,988.31 34
Alt 1 $147,991.51 35
Alt 2 $259,587.42 36
Grand Industrial, LLC Base $ 99,998.78 37
Alt 1 $180,633.77 38
Alt 2 $318,312.52 39
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Quote Opening for Street Department Project 22-STR-07 - Portable Truck Lifts; Board Member Lori Watson 42
opened the bids and Board Member Burke read them aloud: 43
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Contractor Bid 45
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OTT Equipment Service $54,842.00 47
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DocuSign Envelope ID: 9E924DDF-D104-48BB-A216-96A773A6C2F9
Bid Opening for Utilities Backup Generator Procurement 2022; Board Member Lori Watson opened the bids 50
and Board Member Burke read them aloud: 51
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Contractor Bid 53
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Cummins, Inc. $1,780,144.00 55
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Bid Award for 22-STR-02 Sophia Square Plaza Waterproofing Repairs; Crystal Edmondson, Street Department, 58
recommended awarding the bid to LRT Restoration Technologies, as they were responsive and the lowest bidder. 59
Board Member Burke moved to award the bid to LRT Restoration Technologies in the base amount of 60
$1,122,577.99. Board Member Watson seconded. Request approved 2-0. 61
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Bid Award for Project 20-ENG-07- Pedestrian Path Construction on East 106th Street; Jeremy Kashman, City 63
Engineer, recommended awarding the bid to Yardberry Landscape Company, as they were responsive and the 64
lowest bidder. Board Member Burke moved to award the bid to Yardberry Landscape Company in the amount of 65
$646,099.00. Board Member Watson seconded. Request approved 2-0. 66
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PERFORMANCE RELEASE/REDUCTION APPROVAL REQUESTS 68
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Resolution BPW 07-06-22-01; Grove at The Legacy Section 3A; Erosion Control; Board Member Burke moved 70
to approve. Board Member Watson seconded. Request approved 2-0. 71
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Resolution BPW 07-06-22-02; Grove at The Legacy Section 5; Path - Paving / Monuments; Board Member Burke 73
moved to approve. Board Member Watson seconded. Request approved 2-0. 74
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CONTRACTS 76
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Resolution BPW 07-06-22-03; A Resolution of the City of Carmel Board of Public Works and Safety 78
Acknowledging Agreement Between City and Vendor; INDOT LPA – Contract #63339 - Des. No: 2200153; Board 79
Member Burke moved to approve. Board Member Watson seconded. Resolution approved 2-0. 80
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Resolution BPW 07-06-22-04; A Resolution of the City of Carmel Board of Public Works and Safety 82
Acknowledging Agreement Between City and Vendor; Shuck’s Welding & Fabrication, LLC; ($369,520.32); 22-83
STR-03 - Hut Trailers; Board Member Burke moved to approve. Board Member Watson seconded. Resolution 84
approved 2-0. 85
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Resolution BPW 07-06-22-05; A Resolution of the City of Carmel Board of Public Works and Safety Requesting 87
the Financing, Construction, and Dedication of Certain Infrastructure or Other Impact Zone Improvements in 88
Lieu of and as a Credit Against the Payment of Parks and Recreation Impact Fees (“PRIF”) and Approving a 89
PRIF Credit Agreement; Lakeside Apartments of Carmel II, LLC; ($0); Board Member Burke moved to approve. 90
Board Member Watson seconded. Resolution approved 2-0. 91
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Request for Sponsorship Agreement; Indiana University Health North Hospital, Inc.; ($0); Bike Carmel Program 93
Agreement; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 94
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Request for Assignment Agreement; Minerva Bunker Gear Cleaners of Ohio Corp & Fire-Dex, GW, LLC d.b.a 96
Gear Wash; ($0); Transfer of Rights and Obligations of the Original Agreement for Goods and Services (2019) 97
and any Additional Service Agreements Thereafter from Minerva Bunker to Gear Wash; Board Member Burke 98
moved to approve. Board Member Watson seconded. Request approved 2-0. 99
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DocuSign Envelope ID: 9E924DDF-D104-48BB-A216-96A773A6C2F9
Request for Purchase of Goods and Services; Angel Oak Tree Care – Angel’s Touch Lawn Care, Inc.; 101
($75,000.00); Tree Removal and Other Landscape Services; Additional Services Amendment #2; Board Member 102
Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 103
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Request for Purchase of Goods and Services; Baker Tilly US, LLP; ($39,900.00); Operations Audit; Board 105
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 106
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Request for Purchase of Goods and Services; Rieth-Riley Construction Inc.; ($793,523.68); 20-ENG-01 - Smoky 108
Row Road Reconstructions from Old Meridian Road to Rangeline Road; CO #2; Board Member Burke moved to 109
approve. Board Member Watson seconded. Request approved 2-0. 110
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Request for Purchase of Goods and Services; Christopher B. Burke Engineering, LLC; ($50,000.00); 22-01 On-112
Call NPDES MS4 Program Assistance; Storm Water; Board Member Burke moved to approve. Board Member 113
Watson seconded. Request approved 2-0. 114
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Request for Addendum to Service Agreement; Clearview AI, Inc.; ($14,995.00); Clearview Search / Clearview 116
Mobile; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 117
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Request for Purchase of Goods and Services; CrossRoad Engineers, P.C.; ($407,600.00); 20-ENG-03 - 3rd 119
Avenue SW - Autumn Drive to 2nd Street; Construction Inspection - Professional Services; Additional Services 120
Amendment #1; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 121
2-0. 122
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Request for Purchase of Goods and Services; Howard Asphalt, LLC d/b/a Howard Companies; ($117,425.00); 124
Keystone Crack Sealing; Board Member Burke moved to approve. Board Member Watson seconded. Request 125
approved 2-0. 126
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Request for Purchase of Goods and Services; Love to Ride, LLC; ($16,950.00); LTR / Love to Ride City Platform; 128
Additional Services Amendment; Board Member Burke moved to approve. Board Member Watson seconded. 129
Request approved 2-0. 130
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Request for Purchase of Goods and Services; Nelson Alarm Company; ($49,909.00); Replacement Cameras - 132
Tarkington and Carter Green Garages; Additional Services Amendment; Board Member Burke moved to 133
approve. Board Member Watson seconded. Request approved 2-0. 134
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Request for Purchase of Goods and Services; Stryker Sales, LLC; ($19,338.03); LIFEPAK CR2 Defibrillator - 136
AED’s - Nine Units; Additional Services Amendment #2; Board Member Burke moved to approve. Board Member 137
Watson seconded. Request approved 2-0. 138
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Request for Purchase of Goods and Services; Yardberry Landscape Company; ($646,099.00); 20-ENG-07 - East 140
106th Street Pedestrian Path Construction; Board Member Burke moved to approve. Board Member Watson 141
seconded. Request approved 2-0. 142
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REQUEST TO USE CITY STREETS/PROPERTY 144
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Request to Use City Hall Caucus Room; Bonbar at Monon Lake HOA Meeting; July 12, 2022; 5:30 PM – 9:00 146
PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 147
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Request to Use Carter Green / Adjacent Drives / Adjacent Sidewalks / Veteran’s Memorial South Lawn and Non-149
Exclusive Use of the James Building and Veterans Way Parking Structures; Carmel Farmers Market; Every 150
DocuSign Envelope ID: 9E924DDF-D104-48BB-A216-96A773A6C2F9
Saturday, May 6, 2023 – September 30, 2023; 6:00 AM – 1:30 PM; Board Member Burke moved to approve. 151
Board Member Watson seconded. Request approved 2-0. 152
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Request to Use a Portion of Public Streets Without Closure; Carmel 5K for Haiti; July 30, 2022; 4:00 AM – 154
12:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 155
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Request to Use Midtown Plaza; Indy Eleven Watch Party vs. New York Red Bulls 2; July 15, 2022; 5:00 PM - 157
10:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 158
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Request to Use Midtown Plaza; World Cup Watch Party - USA vs England; November 25, 2022; 11:00 AM - 5:00 160
PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 161
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Request to Use Civic Square Gazebo; Indianapolis Hebrew Congregation Jewish Prayer Service; July 15, 2022; 163
4:00 PM – 8:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request 164
approved 2-0. 165
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Request to Use Monon and Main Plaza; Jimmy V Foundation Charity Event; July 21, 2022 at 9:00 AM - July 22, 167
2022 at 11:00 AM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 168
2-0. 169
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Request to Use Monon and Main Plaza; Meet Me On Main Event - Community “Chip-In” Mosaic Activity; July 171
9, 2022 and August 13, 2022; 12:00 PM - 10:00 PM; Board Member Burke moved to approve. Board Member 172
Watson seconded. Request approved 2-0. 173
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Request to Use Civic Square Gazebo; School of Rock Summer Session Concert; August 6, 2022 and August 7, 175
2022; 9:00 AM – 10:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request 176
approved 2-0. 177
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Request to Use Midtown Plaza; Shred415 Free Outdoor Workout; July 20, 2022; 6:00 PM - 7:00 PM; Board 179
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 180
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Request to Amend Approved Midtown Plaza Use Request; St. Christopher’s Annual Strawberry Festival; Change 182
Due to Tent Set Up and Tear Down Schedule; August 19, 2022 at 8:00 AM - August 22, 2022 at 8:00 AM; Board 183
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 184
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OTHER 186
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Request for Acknowledgement of Conflict of Interest; Board Member Burke moved to approve. Board Member 188
Watson seconded. Acknowledgment approved 2-0. 189
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Request for Additional Curb Cut; 13934 Salsbury Creek Drive; Board Member Burke moved to approve. Board 191
Member Watson seconded. Request approved 2-0. 192
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Request for Consent to Encroach and Variance; 3400 East 96th Street; Board Member Burke moved to approve. 194
Board Member Watson seconded. Request approved 2-0. 195
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Request for Dedication and Deed of Public Rights-of-Way; Board of Commissioners of Hamilton County; Project 197
20-ENG-02; Tax Parcel No. 29-13-02-409-013.000-.018; Board Member Burke moved to approve. Board 198
Member Watson seconded. Request approved 2-0. 199
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DocuSign Envelope ID: 9E924DDF-D104-48BB-A216-96A773A6C2F9
Request for Dedication and Deed of Public Rights-of-Way; Medvet 9650 Maple Park Drive; Broadstone MV 201
Portfolio, LLC; Tax Parcel No. 17-13-07-00-09-002.000; Board Member Burke moved to approve. Board 202
Member Watson seconded. Request approved 2-0. 203
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Request for Road Closure / Open Pavement Cut; 111th Street between Spring Mill Road and Illinois Street; Board 205
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 206
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Request for Small Cell Permit; Permit #SC-2021-00005; Two Locations - 10596 Jumper Lane Cluster 12 Node 208
24 / 10861 Spring Mill Road Cluster 12 Node 25; Board Member Burke moved to approve. Board Member Watson 209
seconded. Request approved 2-0. 210
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Request for Small Cell Permit; Permit #SC-2021-00008; Three Locations - 4 Lexington Boulevard Cluster 12 212
Node 40 / 1926 W 116th Street Cluster 12 Node 06 / 2987 W 106th Street Cluster 12 Node 21; Board Member 213
Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 214
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Request for Storm Water Technical Standards Waiver; The Steadman Apartments – 111th Street and Spring Mill 216
Road; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 217
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ADD-ONS 219
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Board Member Burke moved to add one special event/facility use request to the agenda. Board Member Watson 221
seconded. Add-on approved 2-0. Request to Use Midtown Plaza; Bastille Day Celebration; July 16, 2022; 12:00 222
PM - 6:00 PM; Alliance Francaise d’Indianapolis; Board Member Burke moved to approve. Board Member 223
Watson seconded. Request approved 2-0. 224
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ADJOURNMENT 226
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Board Member Mary Ann Burke adjourned the meeting at 10:10 a.m. 228
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APPROVED: ____________________________________ 231
Sue Wolfgang – City Clerk 232
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_____________________________________ 234
Mayor James Brainard 235
ATTEST: 236
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__________________________________ 238
Sue Wolfgang – City Clerk 239
DocuSign Envelope ID: 9E924DDF-D104-48BB-A216-96A773A6C2F9