HomeMy WebLinkAboutCollege Avenue Design LLC dba Sweet Event Planning/CRED/$5,000/Event Planning - Brews on the Boulevard - ASACzTfshfzHsfdivlijobu21;52bn-Kvm24-3133
DocuSign Envelope ID: 9E924DDF-D104-48BB-A216-96A773A6C2F9
7/20/2022
7/20/2022
7/20/2022
7/20/2022
8649 N College Ave, Indianapolis, IN 46240 • (317) 657-8263 • Sondra_Schwieterman@Outlook.com
Sweet Event Planning /Sondra Schwieterman
SCOPE OF SERVICES & RATE SCHEDULE FOR PROFESSIONAL SERVICES FOR EVENT
PLANNING
Scope of Services and Rates
To assist the City of Carmel in maintaining and building the Brews & Barrels brand
through events designed for the target audience.
To direct activities and event coordination for Brews on the Boulevard on behalf of the City
of Carmel, including but not limited to:
o Spearhead art direction on collateral materials and coordinate marketing and
advertising with designated City of Carmel representatives
o Spearhead logistics of assigned events, from planning to set up through
execution and clean up
o Assist with sponsorship fulfillment as directed
o Direct public relations efforts for events as approved
Includes but is not limited to:
Communications to target audiences to maximize the user
experience at events
News release writing
News releases sent to markets outside of Central Indiana
o Adhere to approved City of Carmel budget for events, media and public
relations
o Meet regularly with City of Carmel representative(s)
Assist on execution special promotional events and public relations efforts as needed
and within the parameters of the contract
o Including but not limited to: Executing social media posts, assisting the City’s team
if needed, providing art direction to graphic designers, and writing copy for
collateral material
Cost
The above Scope of Work can be executed for a fee not to exceed $5,000 and can be billed monthly
as services are rendered.
Brews on the Boulevard - $5,000
Specialty materials and outside services paid for by Sweet Event Planning will be billed back to City
of Carmel at cost. Examples include but are not limited to media buys, specialty paper, signs,
banners, staff meals, dumpsters, event supplies, and postage.
Exhibit ADocuSign Envelope ID: 9E924DDF-D104-48BB-A216-96A773A6C2F9
8649 N College Ave, Indianapolis, IN 46240 • (317) 657-8263 • Sondra_Schwieterman@Outlook.com
Cost includes parking fees and mileage incurred by Sweet Event Planning for the duration of the
contract (provided all miles driven are within the Marion and surrounding eight counties.)
Signature: _________________________________
Date: 6/13/2022
DocuSign Envelope ID: 9E924DDF-D104-48BB-A216-96A773A6C2F9
7/6/2022
SWEET EVENT PLANNING
INDIANAPOLIS, IN 46240 -
106665
8649 N COLLEGE AVE
City of Carmel
ONE CIVIC SQUARE
CARMEL, INDIANA 46032-2584
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
INDIANA RETAIL TAX EXEMPT
CERTIFICATE NO. 003120155 002 0
FEDERAL EXCISE TAX EXEMPT
35-6000972
PURCHASE ORDER NUMBER
THIS NUMBER MUST APPEAR ON INVOICES, A/P
VOUCHER, DELIVERY MEMO, PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
VENDOR SHIP
TO
PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT
EXTENSION
ADDITIONAL SERVICES - EVENT PLANNING
COMMUNITY RELATIONS
1 CIVIC SQ
Carmel, IN 46032-
373677
UNITPRICEDESCRIPTIONUNITOFMEASUREQUANTITY
Page 1 of 1
67161
1203Department:101Fund:General Fund
43-590.03Account:
ADDITIONAL SERVICES - EVENTPLANNING1 $5,000.00 $5,000.00Each
5,000.00SubTotal
5,000.00
Send Invoice To:
PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT
SHIPPING INSTRUCTIONS
SHIP PREPAID.
C.O.D. SHIPMENT CANNOT BE ACCEPTED.
PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO.
THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
PAYMENT
A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
CONTROL NO. 106665
ORDERED BY
TITLE
CONTROLLER
COMMUNITY RELATIONS
1 Civic Square
Carmel, IN 46032-
Nancy Heck
Director
DocuSign Envelope ID: 9E924DDF-D104-48BB-A216-96A773A6C2F9