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Home My WebLink AboutBPW_Minutes_07.20.2022 Board of Public Works and Safety Meeting 1 Minutes 2 Wednesday, July 20, 2022 – 10:00 a.m. 3 Council Chambers City Hall, One Civic Square 4 5 MEETING CALLED TO ORDER 6 7 Mayor Brainard called the meeting to order at 10:02 AM. 8 9 MEMBERS PRESENT 10 11 Mayor James Brainard, Board Member Lori Watson, Board Member Mary Ann Burke, and Deputy Clerk Holly 12 Harmeyer were present. 13 14 MINUTES 15 16 Minutes from the July 6, 2022, Regular Meeting. Board Member Burke moved to approve. Board Member Watson 17 seconded. Request approved 2-0. Mayor Brainard abstained. 18 19 BID/QUOTE OPENINGS AND AWARDS 20 21 Bid Opening for Street Department Project 22-STR-06 - Road Rejuvenation 22 Lori Watson opened the bid and Mayor Brainard read it aloud: 23 24 Contractor Bid 25 Rejuvtec, Inc. $146,031.00 26 27 Quote Award for Street Department Project 22-STR-04 - Pergolas 28 Crystal Edmondson, Street Department Staff, recommended awarding the bid to Connor Fine Painting, as they 29 were the lowest responsive bidder. Board Member Burke moved to award the bid to Connor Fine Painting in the 30 amount of $20,670.00. Board Member Watson seconded. Request approved 3-0. 31 32 Bid Award for Street Department Project 22-STR-05 - Path Preservation 33 Crystal Edmondson, Street Department Staff, recommended awarding the bid to Cargill, as they were the lowest 34 responsive bidder. Board Member Burke moved to award the bid to All Star Paving, Inc. with a base plus Alt 1 35 bid in the amount of $224,979.82. Board Member Watson seconded. Request approved 3-0. 36 37 Quote Award for Street Department Project 22-STR-07 - Portable Truck Lifts 38 Crystal Edmondson, Street Department Staff, recommended awarding the bid to OTT Equipment Service as they 39 were the lowest responsive bidder. Board Member Burke moved to award the bid to OTT Equipment Service in 40 the amount of $54,842.00. Board Member Watson seconded. Request approved 3-0. 41 42 PERFORMANCE RELEASE/REDUCTION APPROVAL REQUESTS 43 44 Resolution BPW 07-20-22-05; Gramercy West, Section 2; Common Walk; Board Member Burke moved to 45 approve. Board Member Watson seconded. Request approved 3-0. 46 47 48 DocuSign Envelope ID: B8D3803B-AD42-4A03-B3C5-E66C43EACF44 CONTRACTS 49 50 Resolution BPW 07-20-22-01; A Resolution of the City of Carmel Board of Public Works and Safety 51 Acknowledging Agreement Between City and Vendor; Indiana Department of Transportation; Federal Funding 52 of 80% of Eligible Project Costs up to $2,174,283.00; INDOT LPA Contract #63357 Des. No: 2200151; Project 53 Coordination Contract - Construction; Board Member Burke moved to approve. Board Member Watson 54 seconded. Request approved 3-0. 55 56 Resolution BPW 07-20-22-02; A Resolution of the City of Carmel Board of Public Works and Safety 57 Acknowledging Agreement Between City and Vendor; A & S General Construction, LLC; ($7,309.00); Metal 58 Framing, Drywall, and Painting - Carmel Data Center Project; Additional Services Amendment #2; Board 59 Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 60 61 Resolution BPW 07-20-22-04; A Resolution of the City of Carmel Board of Public Works and Safety 62 Acknowledging Agreement Between City and Vendor; Officeworks Services, LLC; ($20,883.13); Council 63 Chamber Chairs; Additional Services Amendment; Board Member Burke moved to approve. Board Member 64 Watson seconded. Request approved 3-0. 65 66 Request for Purchase of Goods and Services; American Structurepoint, Inc.; ($21,559.50); Keystone Bridge 67 Overlay Project - Construction Inspection; Professional Services; Board Member Burke moved to approve. 68 Board Member Watson seconded. Request approved 3-0. 69 70 Request for Purchase of Goods and Services; College Avenue Design, LLC d/b/a Sweet Event Planning; 71 ($5,000.00); Brews on the Boulevard - Event Planning; Additional Services Amendment; Board Member Burke 72 moved to approve. Board Member Watson seconded. Request approved 3-0. 73 74 Request for Purchase of Goods and Services; Everstream GLC Holding Co; ($8,520.00); Fiber Internet Services 75 and Voice; Addendum to Enterprise Master Services Agreement; Board Member Burke moved to approve. Board 76 Member Watson seconded. Request approved 3-0. 77 78 Request for Purchase of Goods and Services; Insight Public Sector, Inc.; ($55,421.01); Services and Storage; 79 Additional Services Amendment #2; Board Member Burke moved to approve. Board Member Watson seconded. 80 Request approved 3-0. 81 82 Request for Purchase of Goods and Services; MEG & Associates, LLC; ($14,000.00); Additional 2022 Services 83 - Event Planning and Media Services; Additional Services Amendment; Board Member Burke moved to approve. 84 Board Member Watson seconded. Request approved 3-0. 85 86 Request for Purchase of Goods and Services; TPI Utility Construction, LLC; ($39,485.00); Monon Greenway 87 Walnut Street to City Center Addition; Board Member Burke moved to approve. Board Member Watson seconded. 88 Request approved 3-0. 89 90 REQUEST TO USE CITY STREETS/PROPERTY 91 92 Request to Acknowledge an Amended Midtown Plaza Use Request; NBA Draft Viewing Party; Adding 6 Parking 93 Spaces to Original Request; June 23, 2022; 3:00 PM - 11:00 PM; Board Member Burke moved to approve. Board 94 Member Watson seconded. Acknowledgment approved 3-0. 95 96 Request for Variance of City Code 6-158 Noise Regulations; Wedding Ceremony and Reception at Coxhall 97 Gardens; October 28, 2022 at 6:30 PM - October 29, 2022 at 1:00 AM; Board Member Burke moved to approve. 98 Board Member Watson seconded. Request approved 3-0. 99 DocuSign Envelope ID: B8D3803B-AD42-4A03-B3C5-E66C43EACF44 100 Request to Use / Close City Streets; Carmel High School 2022 Homecoming Parade; September 30, 2022; 12:45 101 PM – 1:30 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 102 3-0. 103 104 Request to Use Carmel Clay Veterans’ Memorial; Gold Star Family Luminary Night at the Reflecting Pool; 105 September 25, 2022; 6:00 PM – 10:00 PM; Board Member Burke moved to approve. Board Member Watson 106 seconded. Request approved 3-0. 107 108 Request to Use Palladium Patio; Harmon / Newman Wedding Ceremony; September 2, 2022; 3:00 PM – 6:00 109 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 110 111 Request to Use Palladium Patio; Liu / Sale Wedding Ceremony; September 4, 2022; 4:00 PM – 7:00 PM; Board 112 Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 113 114 OTHER 115 116 Resolution BPW 07-20-22-03; A Resolution of the City of Carmel Board of Public Works and Safety 117 Acknowledging Presentation of Pistol and Badge for Master Patrol Officer Scott L. Moore; Board Member Burke 118 moved to approve. Board Member Watson seconded. Request approved 3-0. 119 120 Request for Dedication and Deed of Public Rights-of-Way; 106th & College Roundabout - Parcels 9 and 9A; 121 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 122 123 Request for Curb Cut; 4608 Somerset Way South; Board Member Burke moved to approve. Board Member 124 Watson seconded. Request approved 3-0. 125 126 Request for Parking Space / Sidewalk Closure; 1111 W. Main Street; Olivia on Main Apartments; Board Member 127 Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 128 129 Request for Grant of Perpetual Storm Water Quality Management Easement; Kutanovski, Property Owners; 130 11621 Williams Creek Drive; Board Member Burke moved to approve. Board Member Watson seconded. Request 131 approved 3-0. 132 133 Request for Secondary Plat; Ambleside, Section 1B; Board Member Burke moved to approve. Board Member 134 Watson seconded. Request approved 3-0. 135 136 ADJOURNMENT 137 138 Mayor Brainard adjourned the meeting at 10:09 a.m. 139 140 141 APPROVED: ____________________________________ 142 Sue Wolfgang – City Clerk 143 144 _____________________________________ 145 Mayor James Brainard 146 ATTEST: 147 __________________________________ 148 Sue Wolfgang – City Clerk 149 DocuSign Envelope ID: B8D3803B-AD42-4A03-B3C5-E66C43EACF44