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HomeMy WebLinkAboutKate tate contract.pdfINVOICE Invoice #228443031 Invoice Date Aug 01, 2022 Due Balance $386.51 Ace Party Rental and Indiana Wedding Decorators 5353 W 79th St Indianapolis, IN 46268 P: (317) 872-8368 info@aceitindy.com www.acepartyandtents.com/ Ace It Indy info@aceitindy.com Contact Kate Tate (440) 829-5887 katetate06@gmail.com 3839 Pelham Rd, Carmel, IN 46074 Notes *Address given is not exact address, it is in close proximity of venue* Place the tent in the common area - corner of Pelham and Dunellen circle Event Information Kate Tate - Block Party Saturday, Aug 20, 2022 @ 2:00 PM - 7:00 PM EDT Location / Venue 3760 Dunellen Cir 3760 Dunellen Cir, Westfield, IN 46074 Tent 8/20/2022 - 8/20/2022 Tables/Chairs 8/18/2022 - 8/23/2022 Description Qty Unit Total 30' x 30' Pole Tent (staked, common area - corner of Pelham and Dunellen circle, grass, block party) White top. Does not include sidewalls. Ace Party Rental is making you aware you are held responsible for monitoring Severe weather and making sure no persons are allowed under the tent with winds exceeding 30 MPH, or during extreme Rain, Snow, Wind Storm & Thunder, and Lightning. Ace Party Rental will not be held responsible for any damage done to personal property, or persons, under or around the tent due to a collapsing tent brought on by any weather conditions listed above . You will be held responsible if there is any damage done to Ace Party Rental property listed on the invoice due to neglect of taking care of these items while in your possession. You will be charged to replace any items that have been ruined due to Rain, Snow, Wind Storm & Thunder, and Lightning Tent Advisory. 1 $415.00 $415.00 30' x 15' Pole Ends Color: White 1 Subtotal $415.00 Tax $29.05 Total $444.05 Description Qty Unit Total 8' Banquet Table Length: 8 ft. · Shape: Rectangle · Width: 30 in. 8' banquet table. Plastic or Wood at Lessor's discretion. If wood or plastic is NEEDED, tables are subject to an Contract Terms 8/20/2022 - 8/20/2022 Subtotal $103.00 Tax $7.21 Total $110.21 Description Qty Unit Total Contracts must be signed before Delivery/Pick Up The delivery day and time can only be changed by the office. Additional fees apply for stairs, hills and obstructed pathways. It is the customer's responsibility to test all equipment and machinery before his or her event. In order for any refunds to be given Ace must be notified of (and given the chance to correct) any issues via our emergency phone number at (317) 203-9382 1 $0.00 $0.00 Underground 811 811 Confirmation is required by Indiana State Code before Ace is able to stake or dig in any location (stakes range in depth from 36" to 42"). Customer agrees to call 811 the week before the event date to have all underground utilities in the vicinity of the Tent or Inflatable clearly marked. Customer must send the 811 confirmation number to Marleigha at Leigha@aceitindy.com. Marleigha must have the 811 confirmation number 5 business days before your event or the Friday before by 3 pm. If Marleigha does not have the confirmation number there will be a $100.00 fee applied for Ace to make the call. In email, please include satellite image with tent or inflatable location marked on property (or have the 4 corners marked when the crew arrives). If neither step is taken, the tent will be set up at crew's discretion. 1 $0.00 $0.00 Fuel Surcharge Fee Additional fee due to the surge in fuel prices. 1 $20.00 $20.00 8/1/2022 2:09 PM EDT - Kate Tate - Block Party (#228443031) 2 of 7 Equipment Protection Plan Equipment Protection Plan Details Our clients have the option to accept Ace’s Equipment Protection Plan. If Customer accepts the Equipment Protection Plan, then Ace charges an additional 10% of your product total and waives all claims against the client for accidental breakage or damage to Rental Items, with the exception of third-party sub rental items, that occurs despite usage and handling with reasonable care. If the client chooses not to accept Ace's Equipment Protection Plan then they must provide a Copy Of Insurance (COI) either from an existing home owners or business policy or from purchasing temporary event insurance from a licensed broker showing proof that Ace Party Rental has been added to the policy as a covered member. Items not returned to Ace within seven (7) days after your event are billed the full replacement cost. Speak with your Ace event consultant to learn more. The Equipment Protection Plan is not insurance and it does not cover: Rental items not returned Theft Damage resulting from vandalism or intentional or improper misuse Damage resulting from failure to secure Rental Items during transport, overloading or exceeding the rated capacity of the Rental Items Damage to motors or other electrical appliances or devices caused by artificial current Any damage resulting from overturning Any damage resulting from use of the Rental Items in violation of any provision of this Agreement or violation of any law, ordinance or regulation Any damage due to weather Any Damage to third party sub rental items or specialty linens 1 $55.00 $55.00 Subtotal $75.00 Tax $1.40 Total $76.40 8/1/2022 2:09 PM EDT - Kate Tate - Block Party (#228443031) 3 of 7 Logistics Make checks payable to: Ace Your Event Indy, LLC 5353 W 79th St, Indianapolis, IN 46268 Memo: Invoice #228443031 Totals Subtotal Tax Total* $726.05 $46.97 $773.02 Net Processing Fees Grand Total $12.85 $785.87 Due by Aug 4, 2022 Remaining Balance* $386.51 $386.51 *Additional payment processing fees may apply* *See Payments page for a full record of payments* Description Qty Unit Total (Standard) (8/18 OR 8/19) (9am-5pm EST) (Drop- Off) Standard Delivery starts at $100.00 + Distance, Labor & Specified Day or Time fees. Pick Up is included in the Delivery Price. A "Standard Delivery" is a minimum of a 2 day window and allows us to best route our delivery vehicles based on convenience and other jobs near your specified event location. SPECIFIED DAY/TIME FEE (Highest takes priority, only choose one) Specific Day Fee: +$75 (May - Oct ONLY) Specific Time Fee (4 hour window or less): +$150 (May - Oct), +75 (Nov-April) Saturday Del OR Pick Up: +$200 Sunday Del OR Pick Up: +350 BEFORE/AFTER HOURS FEE (Anytime before 8am or after 7 pm) Before/After Hours Fee: +200 . Thursday, 8/18 [9:00 AM] - Friday, 8/19 [5:00 PM EDT] 3760 Dunellen Cir, Westfield, IN 46074 1 $133.05 $133.05 (8/22 OR 8/23) (Cost Included in Delivery) (Pickup) Pickup is included in delivery pricing. Monday, 8/22 [9:00 AM] - Tuesday, 8/23 [5:00 PM EDT] 3760 Dunellen Cir, Westfield, IN 46074 1 $0.00 $0.00 Subtotal $133.05 Tax $9.31 Total $142.36 8/1/2022 2:09 PM EDT - Kate Tate - Block Party (#228443031) 4 of 7 Terms & Conditions Terms and Conditions of Rental Ace Your Event Indy, LLC PHYSICAL CONDITON OF RENTAL ITEM(S) You acknowledge that prior to taking the rental item(s), you examined it, saw it in operation (if appropriate) and are aware of its condition and that it is in good condition except for any defect noted on this contract. It is your responsibility to return the rented item(s) to Ace Your Event Indy, LLC in the same condition, except for ordinary wear and tear. USE OF THE ITEM(S) You agree that you are satisfied with the instruction given by Ace Your Event Indy, LLC in the proper and safe manner of using the item(s) or that you are so familiar and told Ace Your Event Indy, LLC that you were. You further agree that the item(s) will be used only at the address designated and only for that purpose for which the item(s) was manufactured and intended. Subleasing or improper use is prohibited. You have read and understand all manuals, written operating instructions and warnings as supplied for the equipment. RESPONSIBILITY FOR USE AND DISCLAIMER OF WARRANTEES You are responsible for the use of the rented item(s). You assume all risk inherent in the operation and use of the item(s) and agree to assume the entire responsibility for the defense of and to pay, indemnify and hold Ace Your Event Indy, LLC harmless from, and hereby release Ace Your Event Indy, LLC from any and all claims for damage to property or bodily injury (including death) resulting from the use, operation or possession of the item(s), whether or not it be claimed or found that such damage or injury resulted in whole or in part from Ace Your Event Indy, LLC negligence, from the defective condition of the item(s) or from any cause. YOU AGREE THAT NO WARRANTIES, EXPRESSED OR IMPLIED, INCLUDING MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE HAVE BEEN MADE IN CONNECTION WITH THE EQUIPMENT RENTED. RESPONSIBILITY FOR EQUIPMENT From the time the item(s) is rented out until it is returned, you are responsible for it. If the item(s) is lost, stolen or damaged under any circumstances while rented, regardless of fault, In Ace Your Event Indy, LLC, in addition to any other remedy available to it either under the law, or by virtue of this Contract, in its discretion, either shall have the right to hold you responsible for all charges, including labor costs, to repair the item(s), or shall have the right, including labor costs to seek from you the cost of replacing the item(s). If the item(s) is returned not clean, a cleaning charge will be imposed. FAILURE TO RETURN RENTED PROPERTY UNDER THE TERMS OF THIS CONTRCT MAY SUBJECT THE RENTER TO CRIMINAL PROSECUTION. ITEM(S) FAILURE You agree immediately to discontinue the attempt to use the rented item(s) should it at any time become unsafe or in a state of disrepair and will immediately (one hour or less) notify Ace Your Event Indy, LLC of the facts. Ace Your Event Indy, LLC agrees in its discretion to make the item(s) operable within a reasonable time or provide you with a like item if available, or make a like item available at another time or adjust the rental charges. This provision does not relieve you from the obligations imposed by other paragraphs. In all events, Ace Your Event Indy, LLC shall not be responsible for any injury or damage, including consequential damage, resulting from failure or defect of a rented item(s). RETURN OF ITEMS The rented item(s) is Ace Your Event Indy, LLC property and is rented to you subject to this contract for rental charges and for the period of time noted on the reverse side. If you desire to extend the term of this rental beyond the time and date specified on the reverse side under “Due”, you must immediately notify Ace Your Event Indy, LLC to obtain our approval, the terms for such extension and a modification of this contract. If this agreement has not been extended and you fail to return the item(s) when due in, Indiana . Ace Your Event Indy, LLC to enforce its property ownership of the item(s) and to protect its interest | under this contract may retake the item(s) at any time and to do so, Ace Your Event Indy, LLC or it’s representatives may enter your property and you hereby waive any right of action against Ace Your Event Indy, LLC for such entry and retaking. In addition you acknowledge that the failure to return rented item(s) within the contract and the sale or concealment of returned item(s) are prohibited and that such action may constitute a crime. Ace Your Event Indy, LLC, in addition to any other action we may take, may notify the authorities and take other action, including the filing of criminal complaints, subjecting you to prosecution. CHARGES AND PAYMENTS Deposit is to guarantee the rental of said items for event date. Deposit will be credited to balance due at time of rental. Deposit (value) of 50% of rental total is non-refundable. Additionally all tent rentals must be canceled 2 weeks prior to the event date or you will be billed for the price of the tent. Time is money. You are responsible for rental charges from the time the item(s) is “out” as specified on the reverse side until it is returned and other charges hereunder. Return the item(s) promptly, clean and in good condition. You and your representative, agent or principal shall be responsible for and shall pay Ace Your Event Indy, LLC all charges hereunder. All charges are due upon return of the item(s) and on demand. If the rental charges are charged to someone other than the Renter, the Renter represents he/she is the agent of such party and has the right to charge this rental; the other obligations and responsibilities of the Renter hereunder. If rental charges are not paid within 10 days of the due date, Ace Your Event Indy, LLC, at its discretion, could invoke a 5% daily compounding daily interest rate charge. COLLECTION COSTS AND REMEDIES You agree to pay attorney fees, collection fees, court costs and any other expenses incurred in collecting any charges under this agreement, in retaking the rental item(s) or otherwise in enforcing the terms of this contract. You further agree that Ace Your Event Indy, LLC may avail itself of any remedy allowed by law to secure and collect all amounts that may be due hereunder. In Signature Printed Name Date Aug 1, 2022 2:08 PM EDT MODIFICATION OF CONTRACT This paper represents our entire contract and there are no collateral, oral or other agreements outstanding. None of Ace Your Event Indy, LLC rights may be changed and no extension of the term of this contract may be made except in writing signed by Ace Your Event Indy, LLC and made a part of this contract. DAMAGE WAIVER If you pay the damage waiver charge (DWC) as specified, subject to the limitations and exclusions below, Ace Your Event Indy, LLC agrees to modify the terms of this contract and relieve you of liability for accidental damage to the rented item(s) on this contract and for loss due to fire, windstorm, upset and riot. We exclude from the waiver, however, any loss or damage due to theft, burglary, collision, misuse or abuse, theft by conversion, intentional damage, mysterious disappearance or any loss due to your failure to care for the rental item(s) as a prudent person would his/her own property, such as proper lubrication. In addition, if the item(s) rented is a truck, you are not relieved of liability of accidental damage for the truck container (box) caused by striking a stationary object. If any such loss tends to indicate a crime may have been committed, a further condition of this waiver is that you must file a report to the proper law enforcement authorities and furnish us a copy. In addition, if you have insurance for the loss or damage, you shall exercise and shall empower us to exercise all your rights to obtain recovery under insurance, shall cooperate with Ace Your Event Indy, LLC to obtain recovery and all insurance proceeds shall be given or assigned to Ace Your Event Indy, LLC RAIN, SNOW, WIND STORM & THUNDER, AND LIGHTNING TENT ADVISORY Under normal weather conditions, tents provide an excellent haven for outdoor events. However, tents are only temporary structures made of fabric and are not intended to be occupied during extreme weather conditions. Thunder and lightning storms in particular pose a significant safety risk for tented events. Ace Party Rental is making you aware you are held responsible for making sure NO WATER or SNOW/ICE is ALLOWED to ACCUMULATE on the tent. These tents do not carry water nor a snow/ice load and must be watched to make sure the structure and fabric is not in danger of being ripped, falling over, or caving in. Frequently push or pull water or snow/ice off the tent during and after a weather event. Ace Party Rental is making you aware you are held responsible for monitoring Severe weather and making sure no persons are allowed under the tent with winds exceeding 30 MPH, or during extreme Rain, Snow, Wind Storm & Thunder, and Lightning. Ace Party Rental will not be held responsible for any damage done to personal property, or persons, under or around the tent due to a collapsing tent brought on by any weather conditions listed above . You will be held responsible if there is any damage done to Ace Party Rental property listed on the invoice due to neglect of taking care of these items while in your possession. You will be charged to replace any items that have been ruined due to Rain, Snow, Wind Storm & Thunder, and Lightning Tent Advisory. Ace Party Rental wants you and your guests to enjoy our tents safely. Please see the following advisory in case severe weather threatens your tented event. When encountering a lightning storm or wind storm reaching winds of 30 MPH or greater the best course of action is to evacuate the tent, with the safest place being an enclosed building. A safe building is one that is fully enclosed with a roof, walls, and floor, and has plumbing or wiring. Examples include a home, school, church, hotel, office building, or shopping center. Once inside, stay away from showers, sinks, bathtubs, and electronic equipment such as TVs, radios, corded telephones, and computers. Unsafe buildings include car ports, open garages, covered patios, picnic shelters, beach pavilions, golf shelters, tents of any kind, baseball dugouts, sheds, and greenhouses. To do otherwise would jeopardize the safety of you and your guests. There really is no alternative, even if there is a small chance that someone could be injured it is not a chance that any of us should take. Run to a safe building or vehicle when you first hear thunder, see lightning, or observe dark threatening clouds developing overhead. Stay inside until 30 minutes after you hear the last clap of thunder. Do not shelter under trees. You are not safe anywhere outside. Payment Policy A 50.00% deposit is required to confirm your contract and full payment will be due 14 days prior to delivery/pickup/install. Additional fees will apply for credit card and e-check/ACH payments. General Cancellation Policy To ensure availability of all services and products, deposits are non-refundable. You may remove one or more item(s) from your order, or cancel your entire order, according to the following schedule, but the following cancellation fees will apply, subject to any category-specific cancellation policies: 15 days prior: no cancellation fee 14 days prior: 0% of contract total, less deposit (if refundable) Days prior refers to the number of days before the earliest delivery/pickup/setup/arrival time. 8/1/2022 2:09 PM EDT - Kate Tate - Block Party (#228443031) 6 of 7 PAYMENTS Invoice #228443031 Invoice Date Aug 01, 2022 Ace Party Rental and Indiana Wedding Decorators 5353 W 79th St Indianapolis, IN 46268 P: (317) 872-8368 info@aceitindy.com www.acepartyandtents.com/ Ace It Indy info@aceitindy.com Contact Kate Tate (440) 829-5887 katetate06@gmail.com Notes *Address given is not exact address, it is in close proximity of venue* Place the tent in the common area - corner of Pelham and Dunellen circle Event Information Kate Tate - Block Party Aug 20, 2022 @ 2:00 PM - 7:00 PM EDT Location / Venue 3760 Dunellen Cir 3760 Dunellen Cir, Westfield, IN 46074 Payments As of 2:09 PM on 8/1/2022 Totals $399.36 -$12.85 $386.51 Make checks payable to: Ace Your Event Indy, LLC 5353 W 79th St, Indianapolis, IN 46268 Memo: Invoice #228443031 Payment Summary Applied Payments $386.51 Refunds -$0.00 Total Paid $386.51 Balance Contract Total* $773.02 Due by Aug 4, 2022 $386.51 Remaining Balance* $386.51 *Additional payment processing fees may apply ID Method Date Status Charged Fees Applied Amount 299397345 Visa x6509 8/1/2022 at 2:03 PM EDT Charged $399.36 $12.85 $386.51 8/1/2022 2:09 PM EDT - Kate Tate - Block Party (#228443031) 7 of 7 the event Ace Your Event Indy, LLC files a mechanics lien, then in addition to amounts allowed by law to be included on the lien, you agree that such lien shall secure payment of all sums that may be due hereunder. 8/1/2022 2:09 PM EDT - Kate Tate - Block Party (#228443031) 5 of 7 additional fee. Set up and Tear Down not included. Tables MUST be stacked for pick up. If not will result in a $3 fee per tables. Please leave stacks fully under the tent (when applicable). 4 $9.75 $39.00 Plastic Folding Chair (Brown) Brown folding chair, metal frame, plastic back and seat. Set up and Tear Down not included. Chairs MUST be stacked for pick up (inside or underneath a tent/awning/tarp/etc.). If not will result in a $1.50 fee per chair. 32 $2.00 $64.00 8/1/2022 2:09 PM EDT - Kate Tate - Block Party (#228443031) 1 of 7