HomeMy WebLinkAboutBPW-05-17-06
City of Carlllel
c~::~~::~~'MEE TIN G
NOTICE
CARMEL BOARD OF PUBLIC
WORKS
WEDNESDAY, MAY 17,2006
AT 10:00 A.M.
COUNCIL CHAMBERS
CARMEL CITY HALL
ONE CIVIC SQUARE
NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD
OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY,
MAY 17, 2006, AT 10:00 A.M. IN THE COUNCIL CHAMBERS,
CITY HALL, ONE CIVIC SQUARE.
THE PURPOSE OF THE MEETING IS CITY BUSINESS.
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2414
City of Cartnel
Office of the
Clerk-Treasurer
BOARD OF PUBLIC WORKS & SAFETY SPECIAL MEETING
AGENDA
WEDNESDAY, MAy 17,2006-10:00 A.M.
COUNCIL CHAMBERS I CITY HALL lONE CIVIC SQUARE
MEETING CALLED TO ORDER
1. MINUTES
a. Minutes from the May 3, 2006 Regular Meeting
2. BID OPENING/ A WARDS
a. Bid Opening for the 2006-Concrete Program; David Klingensmith, Street
Commissioner
b. Bid Opening for Guilford Road Multi-use Path; Michael McBride, City Engineer
c. Bid Award for the 2006 Paving Program; Milestone Contractors, L.P.;
($1,894.479.30) Alternate ($254,087.70); This was the lowest and most responsive
bid received; David Klingensmith, Street Commissioner
d. Bid Award for the 141'1 Street and Shelborne Water Main Extension; F&K
Construction; ($164,360.00); This was the lowest and most responsive bid; John
Duffy, Director of the Department of Utilities
3. PERFORMANCE RELEASES
a. Resolution No. BPW- 05-17-06-01; Greyhound Commons; Water Mains, Sanitary
Sewers; Corrin Foster, Kite Realty
b. Resolution No. BPW- 05-17-06-02; Cherry Creek Estates, Section 2; Interior
Sidewalks; Tim Berry, Platinum Properties
c. Resolution No. BPW- 05-17-06-03; Heather Knoll, Section 2; Streets, Curbs &
Gutters; Water Mains; Steve Broermann, Platinum Properties
d. Resolution No. BPW- 05-17-06-04; Long Ridge Estates, Section 1; Streets, Exterior
SidewalkslPaths, Right of Way Improvements; Steve Broermann, Platinum
Properties
e. Resolution No. BPW- 05-17-06-05; Long Ridge Estates Lacrosse Fields; Shelborne
Road Improvements, Asphalt Path; Steve Broermann, Platinum Properties
f. Resolution No. BPW- 05-17-06-06; Stanford Park, Section 1; Streets, Exterior
Sidewalks; Steve Broermann, Platinum Properties
g. Resolution No. BPW- 05-17-06-07; The Townhomes at Guilford; Perimeter
Monument..tion'c"teve Hroermann, Plafinum Properties
-tJNE"CIVI' c>;t,lUAR"E CARMEL, lND ANA 46032 317/)71-2414
4. CONTRACTS
a. Request for Purchases of Goods and Services; Change Order #1; Gravity Belt
Thickener Facility; (Deduction. $157,892.00); John Duffy, Director of the
Department of Utilities
b. Request for Purchases of Goods and Services; Change Order #1;
BriarwoodlWintergreen Water Line Project; (Deduction - $34,713.00); John Duffy,
Director of the Department of Utilities
5. USE OF CITY FACILITIES
a. Request to Use Gazebo and Common Area; Barbeque Cookoff; Sunday, August
27,2006; 2:00 pm. To 7:30 p.m.; Cornelius Foundation International
b. Request to Use Gazebo & Common Area; Wedding; Friday, October 13, 2006
(Rehearsal); 5:30 p.m. to 7:00 p.m.; Saturday, October 14, 2006; 10:00 a.m. to 7:00
p.m.; Mary Bullington
c. Request to Use Council Chambers; Meeting; Thursday, June 1, 2006; 6:00 p.m. to
9:00 p.m.; Lakes of Hazel Dell Homeowners Association
d. Request to Close Roads (Various); Village of West Clay; Bike Race; Sunday, June
18,2006; 7:30 a.m. to 1:00 p.m.; Steve Goar, Benga Sports LLC
e. Request to Close Roads; (Various); Avian Glen Subdivision; Annual Picnic;
Saturday, June 3, 2006; 4:00 p.m. to 12:00 a.m.; Susie Ferracciolo
f. Request to Close Roads; (Various); Family Picnic; Sunday, June 11,2006; 2:00
p.m. to 7:00 p.m.; Goddard School
6. OTHER
a. Resolution No. BPW. 05.17.06.08; A Resolution of the Board of Public Works and
Safety of the City of Carmel, Indiana, Approving the Vacation of Platted Right of
Way; Thomas Perkins, Assistant City Attorney
. b. Request for Water Availability; Abney Glen Subdivision; Christopher Wiseman,
Paull Cripe
c. Request for Water and Sanitary Sewer Availability; Hazel Dell Medical Office
Building; Ashton Fritz, The Schneider Corporation
d. Request for Water Availability; Long Ridge Estates Amenity Area; Tim Berry,
Platinum Properties
e. Request for Water Availability; Heather Knoll Amenity Area; Tim Berry, Platinum
Properties
f. Request for Sanitary Sewer Availability; Alexandria of Carmel; 131'( Street and
Pennsylvania Street; Mitch Hansel, Paull Cripe
g. Request for Secondary Plat Approval; Village of West Clay; Section V02A;
Brandon Burke, The Schneider Corporation
h. Request for Secondary Plat Approval; Village of West Clay; Section 10004B;
Brandon Burke, The Schneider Corporation
i. Request for Secondary Plat Approval; The Lakes at Towne Road; Section 2; Brian
Robinson, Stoeppelwerth & Associates
j. Request for Street Light Acceptance; 96th and Randall Drive; Greg Hammes,
Williamson Run HOA
k. Request for Vacation of Public Right of Way; 5' of Existing Old Meridian Right of
Way; Paul Reis, Bose McKinney Evans LLP
I. Request for Dedication of Public Right of Way; University High School; 116th
Street; Scott Hunt, Odle, McGuire & Shook
m. Request for Utility Reimbursement Agreement; Wood River Pipe Lines, LLC;
136th Street/Oak Ridge Road; ($452,396.00); Michael McBride, City Engineer
n. Request for Cancellation of Lease Regarding Carmelot Park; Between the
Hamilton County Parks Board and the City of Carmel; Thomas Perkins, City
Attorney
o. Request for Lease Agreement between City of Carmel and Carmel Dad's Club;
Carmelot Park; Douglas Haney, City Attorney
7. ADJOURNMENT
I BOARD OF PUBLIC WORKS & SAFETY SPECIAL MEETING
MINUTES
WEDNESDAY, MAy 17, 2006 -10:00 A.M.
COUNCIL CHAMBERS I CITY HALL lONE CIVIC SQUARE
MEETING CALLED TO ORDER
Board Member Burke called the meeting to order at 10:04 a.m.
MEMBERS PRESENT
Board Members Mary Ann Burke and Lori Watson; Deputy Clerk Treasurer, Sandra Johnson and
Lois Fine
MINUTES
The Minutes for the May 3. 2006 Regular Meeting were approved 2-0.
"BmOPENING/AWARl)
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Bid Openin!! for 2006 Concrete Prorzram; Board Member Burke opened and read the bids aloud:
Company
Bid Amount
Hunt Paving Co
CC&T Construction
Culy Construction
$418.684.00
$312,948.50
$657,004.50
The Bids were given to David Klingensmith. Street Commission. for review and recommendation. Bid
awarded to CC&T Construction which was the lowest and most responsive bid. Board Member Burke
moved to approve. Board Member Watson seconded. Award approved 2-0.
Bid Openin!! for Guilford Road Multi-use Path: Board Member Burke opened and read the bids aloud:
Company
Bid Amount
Yardberry Landscaping
E&B Paving
Calumet Asphalt
Rieth-Riley
$269.111.00
$287.254.28
$285,000.00
$265,954.00
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The Bids were given to Gary Duncan, Assistant City Engineer,for review and recommendation. Bid
awarded to Rieth Riley which was the lowest and most responsive bid. Board Member Burke moved to
approve. Board Member Watson seconded. Award approved 2-0.
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PERFORMANCE RELEASES
Resolution No. BPW- 05-17-06-01; Grevhound Commons; Water Mains. Sanitary Sewers: Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Resolution No. BPW- 05-17-06-02; Cherry Creek Estates. Section 2: Interior Sidewalks: Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Resolution No. BPW- 05-17-06-03; Heather Knoll. Section 2; Streets. Curbs & Gutters; Water Mains;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Resolution No. BPW- 05-17-06-04; Loni! Ridi!e Estates. Section 1: Streets. Exterior Sidewalks/Paths.
Rii!ht ofWav Improvements; Board Member Burke moved to approve. Board Member Watson
seconded, Request approved 2-0.
Resolution No. BPW- 05-17-06-05: Loni! Ridee Estates Lacrosse Fields: Shelborne Road
Improvements. Asphalt Path; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 2-0.
Resolution No. BPW- 05-17-06-06; Stanford Park. Section 1; Streets. Exterior Sidewalks; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Resolution No. BPW- 05-17-06-07; The Townhomes at Guilford; Perimeter Monumentation: Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
CONTRACTS
Reauest for Purchases of Goods and Services: Challi!e Order #1; Gravitv Belt Thickener Facilitv;
(Deduction _ $157.892.00); Board Member Burke moved to approve. Board Member Watson
seconded.
Request approved 2-0.Reauest for Purchases of Goods and Services; Chanl?e Order #1;
Briarwood/Winterl?reen Water Line Proiect: (Deduction - $34.713.00); Board Member Burke moved
to approve. Board Member Watson seconded. Request approved 2-0.
USE OF CITY FACILITIES
Reauest to Use Gazebo and Common Area; Barbeaue Cook-off: Sunday. AUl?ust 27. 2006; 2;00 pm. To
7:30 p.m.: Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2-0.
Reauest to Use Gazebo & Common Area: Weddilw; Fridav. October 13.2006 (Rehearsal); 5:30 p.m.
to 7;00 p.m.; Saturdav. October 14. 2006; 10;00 a.m. to 7:00 p.m.; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Reauest to Use Council Chambers; Meetinl?: Thursdav. June 1. 2006: 6;00 p.m. to 9;00 p.m.; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
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Reauest to Close Roads (Various): Villalle of West Clav: Bike Race: Sundav. June 18. 2006: 7:30 a.m.
to 1:00 V.m.: Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2-0.
Reauest to Close Roads: (Various): Avian Glen Subdivision: Annual Picnic: Saturdav. June 3.2006:
4:00 V.m. to 12:00 a.m.: Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 2-0.
Reauest to Close Roads: (Various): Familv Picnic: Sundav. June 11. 2006: 2:00 V.m. to 7:00 V.m.:
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
OTHER
Resolution No. BPW- 05-17-06-08: A Resolution of the Board of Public Works and Safetv of the Citv of
Carmel. Indiana. Avvrovinll the Vacation of Platted Rillht of Wav: Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Reauest for Water A vailabilitv: Abnev Glen Subdivision: Christovher Wiseman. Paull Crive
Reauest for Water and Sanitarv Sewer Availabilitv: Hazel Dell Medical Office Buildinll: Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Reauest for Water Availabilitv: Lonll Ridl?e Estates Amenitv Area: Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Reauest for Water Availabilitv: Heather Knoll Amenitv Area: Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 2-0.
Reauest for Sanitarv Sewer Availabilitv: Alexandria of Carmel: 131" Street and Pennsvlvania Street:
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Reauest for Secondarv Plat Avvroval: Vii/aile of West Clav: Section V02A: The Clerk Treasurer's
office requested this item be tabled because the Plats had not been received for signatures. Board
Member Burke moved to table. Board Member Watson seconded. Request tabled 2-0.
Reauest for Secondarv Plat Avvroval: Villalle of West Clav: Section 10004B: The Clerk Treasurer's
office requested this item be tabled because the Plats had not been received for signatures. Board
Member Burke moved to table. Board Member Watson seconded. Request tabled 2-0.
Reauest for Secondarv Plat Avvroval: The Lakes at Towne Road: Section 2: The Clerk Treasurer's
office requested this item be tabled because the Plats had rIOt been received for signatures. Board
Member Burke moved to table. Board Member Watson seconded. Request tabled 2-0.
Reauest for Street Lil?ht Accevtance: 96'/1 and Randall Drive: Grel? Hammes. Williamson Run HOA
Reauest for Vacation of Public Rillht ofWav: 5' of Existinll Old Meridian Rillht of Wav: Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Reauest for Dedication of Public Rillht of Wav: Universitv Hil!h School: 116'/1 Street: Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
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Reauest for Utilitv Reimbursement Af!reement; Wood River Pive Lines, LLC; 136th Street/Oak Ridf!e
Road; ($452.396.00); Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 2-0.
Reauest for Cancellation of Lease Ref!ardinf! Carmelot Park; Between the Hamilton Countv Parks
Board and the Citv of Carmel; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 2-0.
Reauest for Lease Af!reement between Citv of Carmel and Carmel Dad's Club; Carmelot Park;
Marcus Freihofer, 11136 Bradbury Place Carmel 46033, On the Board of Directors for Kingswood
Homeowner's Association, spoke regarding this lease. He requested this item be tabled until
Kingswood could get some definitive answers regarding this lease. Tom Perkins, City Attorney
requested that the lease be approved stating the City had not responsibility to notify homeowners and
there was no remonstrance for homeowners. There was extensive discussion. Board Member Burke
moved to table. Board Member Watson seconded. Request tabled 2-0.
ADJOURNMENT
Board Member Burke adjourned the Meeting at 10:3
iana L. Cordray, lAM
Clerk-Treasurer
Approved, ~ If
I~ 4/Uv,J
~or James Brainard
Diana L. Cordray, lAMC
Clerk-Treasurer
Sandra M. JobnSOn,
Deputy Clerk for