HomeMy WebLinkAboutPaperless Packet for BPW 09.21.22Board of Public Works and Safety Meeting
Agenda
Wednesday, September 21, 2022 – 10:00 a.m.
Council Chambers City Hall, One Civic Square
MEETING CALLED TO ORDER
1. MINUTES
a. Minutes from the September 7, 2022, Regular Meeting
2. BID/QUOTE OPENINGS AND AWARDS
a. Quote Opening for 22-STR-08 Hanging Basket Project; Lee Higginbotham, Street
Commissioner
3. CONTRACTS
a. Request for Joint Funding Agreement; U.S. Department of the Interior; ($4,500.00);
U.S. Geological Survey for Water Resource Investigations; Williams Creek at 96th
Street; Jeremy Kashman, City Engineer
b. Request for Performance Agreement; Indy Polkamotion / Robert Klemen; ($2,500.00);
Entertainment for Carmel Oktoberfest Event; Nancy Heck, Director of the Department
of Community Relations
c. Request for Purchase of Goods and Services; Canon Solutions America, Inc;
($1,074.60); Printer Lease - 36 Months; Additional Services Amendment; Jon
Oberlander, Corporation Counsel
d. Request for Purchase of Goods and Services; Cardno, Inc; ($22,000.00); 2022 Invasive
Control - Tree and Shrub Removal, Chemical Application, and Other Landscape
Services; Mike Hollibaugh, Director of the Department of Community Services
e. Request for Purchase of Goods and Services; A & S General Construction; ($250.00);
Carmel Data Center Project - Painting; CO #1; Jeremy Kashman, City Engineer
f. Request for Purchase of Goods and Services; Dillon Construction Group; ($2,000.00);
Carmel Data Center Project - Demolition / Cleanup of Ice Bridge; CO #1; Jeremy
Kashman, City Engineer
g. Request for Purchase of Goods and Services; United Construction Services;
($197,413.68); 18-ENG-06 - Walnut Street and Range Line Road Roundabout; CO #1,
Final; Jeremy Kashman, City Engineer
h. Request for Purchase of Goods and Services; Frederick’s, Inc.; ($37,149.00); Carmel
Data Center Project - Ice Bridge and Fiber Cabling; CO #3; Jeremy Kashman, City
Engineer
i. Request for Purchase of Goods and Services; Rieth-Riley Construction, Inc.;
($171,824.40); 20-ENG-01 Smokey Row Road Reconstruction Project; CO #3; Jeremy
Kashman, City Engineer
j. Request for Purchase of Goods and Services; Davey Resource Group, Inc.; ($59,000.00);
2022 Invasive Control - Tree and Shrub Removal, Chemical Application, and Other
Landscape Services; Mike Hollibaugh, Director of the Department of Community Services
k. Request for Purchase of Goods and Services; Lochmueller Group, Inc.; ($155,700.00);
20-02 116th Street and River Road Roundabout - Design; Jeremy Kashman, City
Engineer
l. Request for Purchase of Goods and Services; Smock Fansler Corporation; ($22,600.00);
Sophia Square Fireplace Removal; Additional Services Amendment; Lee Higginbotham,
Street Commissioner
m. Request for Purchase of Goods and Services; Vasey Commercial Heating & Air
Conditioning, Inc.; ($8,508.00); One Year Maintenance Agreement; Bob Higgins,
Brookshire Golf Club
4. REQUEST TO USE CITY STREETS/PROPERTY
a. Request to Acknowledge Mayor’s Approval to Use Carter Green; Hotel Carmichael
Employee Yard Party; September 8, 2022; 1:00 PM – 5:00 PM; Andria Weyrich
b. Request to Acknowledge Mayor’s Approval to Use / Close City Streets; Annual
Lakewood Gardens Neighborhood Cookout; Close Part of Lakewood Drive East and
Part of Lakewood Drive North; September 17, 2022; 3:00 PM – 9:00 PM; Glen Just
c. Request to Acknowledge Mayor’s Approval to Use Mobile Stage; Late Night on Main;
Amended; September 16, 2022; 2:00 PM – 11:59 PM; Sondra Schwieterman, Carmel
PorchFest
d. Request to Acknowledge Mayor’s Approval to Use Midtown Plaza / Stage / Tents;
Midtown’s Got Talent; Stage and Space: September 16 - 17, 2022 and September 30
and October 1, 2022; 1:00 PM –9:00 PM Each Day; Tent Up: October 7 at 10:00 AM
through October 10, 2022 before 12:00 PM; Space: October 7 through October 9, 2022;
10:00 AM –9:00 PM Each Day; Marissa Kay
e. Request to Amend Approved Usage Request from April 20, 2022; Muscle Mobility
Event at Midtown Plaza; Block Three Parking Spaces on Elm Street; September 24,
2022; 9:00 AM – 3:00 PM; Michaela Hubbard
f. Request to Use / Close City Street; Music Concert to Benefit Cancer Patient; 3rd
Street NE from Range Line Road to 1st Ave NE; October 1, 2022; 5:00 PM - 9:00
PM; Luanna Albrecht
g. Request to Use / Close City Streets; Ashton Neighborhood Block Party; Close Norwalk
Drive; October 9, 2022; 4:00 PM – 8:00 PM; Lesley Austin
h. Request to Use City Hall Parking Lot; Bicycle Donation Event by Bike Carmel
and Freewheelin Community Bikes; October 29, 2022; 10:30 AM - 2:30 PM;
Kevin Whited, City of Carmel
i. Request to Use Council Chambers; Children’s TherAplay Foundation Staff Retreat
Workshop; October 7, 2022; 7:45 AM – 1:00 PM; Kathy Pelletier
j. Request to Use Caucus Room; Hoosier Daylily Society Monthly Meetings; 2022:
November 17; 2023: January 26, February 23, March 23, April 22, and May 23; 7:00
PM – 9:00 PM; Bret Clement
k. Request to Use City Streets / Lane Restrictions / Rolling Closures; Gluhwein Gallop 5K
Run/Walk; December 3, 2022; 8:00 AM – 11:00 AM; Donald Carr, Tuxedo Brothers, Inc.
l. Request to Use of Main Street; Meet Me on Main; 2022: November 12 and December
10; 2023: January 14, February 11, March 11, April 8, May 13, June 10, July 8, August
12, and September 9; 4:00 PM – 10:00 PM; Karolyn Brumley, City of Carmel
m. Request to Use / Close City Street and Sidewalk; Backup Rain Location for
Midtown’s Got Talent; Close Elm Street from Veterans Way to Parking Garage
near Monon Boulevard; September 30 through October 2, 2022; 10:00 AM - 9:00
PM Each Day; Megan McVicker, City of Carmel
n. Request to Use Palladium East Patio; Schwalm – Beaver Wedding Ceremony;
September 3, 2023; 1:00 PM – 11:00 PM; Rehearsal; September 2, 2023; 4:00 PM
– 6:00 PM; Amanda Ahem, Hotel Carmichael
o. Request to Use / Close Sidewalks and Parking Spaces; Spring Eternal Sculpture
Restoration; Close Sidewalk on NE Corner of West Main Street and 3rd Avenue
NW; Two Parking Spaces Adjacent to Site; September 26 - September 30, 2022;
8:00 AM - 5:00 PM Each Day; Megan McVicker, City of Carmel
5. OTHER
a. Request for Right of Way Dedication; 14138 Shelborne Road - Islamic Life Center; Al
Salam Foundation, Property Owners
b. Request for Street Closure / Open Pavement Cut; Woodland Circle / 206 Woodland
Lane; Centerpoint Energy
c. Request for Lane Closure; Northbound Range Line Road - 1st on Main; October 7,
2022 for up to Two Months; Gino Martino, Lauth Group
d. Request for Grant of Perpetual Storm Water Quality Management Easement; 14138
Shelborne Road - Islamic Life Center; Al Salam Foundation, Property Owners
e. Request for Grant of Perpetual Storm Water Quality Management Easement; 3400 E.
96th Street - Tom Wood Powersports; Wood Porsche; Property Owners
f. Request for Grant of Perpetual Storm Water Quality Management Easement; 735 W.
Carmel Drive - Lakefront Court Lot 2 in Medical Office Building; BCRM Professional
Partners
6. ADJOURNMENT
Board of Public Works and Safety Meeting 1
Minutes 2
Wednesday, September 7, 2022 – 10:00 a.m. 3
Council Chambers City Hall, One Civic Square 4
5
6
7
8
MEETING CALLED TO ORDER 9 10
Board Member Mary Ann Burke called the meeting to order at 10:00 AM 11
12
MEMBERS PRESENT 13
14
Board Members Lori Watson, Mary Ann Burke, and Deputy Clerk Holly Harmeyer were present. 15
16
MINUTES 17
18
Minutes from the August 17, 2022 Regular Meeting. Board Member Burke moved to approve. Board Member 19
Watson seconded. Request approved 2-0. 20
21
BID/QUOTE OPENINGS AND AWARDS 22
23
Acknowledgment of bid from August 17, 2022 Bid Opening for 2022 Sewer Lining Project 24
Board Member Burke stated that immediately after the August 17th meeting was adjourned, another bid 25
for the 2022 Sewer Lining Project was read into the record. It was time-stamped before the deadline and was 26
evenly considered for the project. The bid was from Inliner Solutions, LLC in the amount of $241,880.00. 27
28
Bid Award for 2022 Sewer Lining Project 29
Sergey Grechukhin, Office of Corporation Counsel, spoke on behalf of John Duffy, Director of the 30
Department of Utilities. He recommended awarding the bid to Insituform Technologies, USA, LLC as they were 31
the lowest, responsive bidder, per the tabulation of bids document prepared by Jones & Henry Engineers. 32
Board Member Burke moved to award the bid to Insituform Technologies, USA, LLC in the amount of 33
$181,507.60. Board Member Watson seconded. Bid award approved 2-0 34
35
Quote Opening for 22-STR-08 Hanging Basket Contract 36
Board Member Burke moved to remove the quote opening from the agenda per the request of the Street 37
Department, as the quote opening will occur at the Board of Public Works and Safety meeting on September 21, 38
2022. Board Member Watson seconded. Removal approved 2-0. 39
40
PERFORMANCE RELEASE/REDUCTION APPROVAL REQUESTS 41
42
Resolution BPW 09-07-22-01; Coombs Property Redevelopment; Right of Way and Erosion Control; Board 43
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 44
45
Resolution BPW 09-07-22-02; Christian Brothers Auto; Erosion Control; Board Member Burke moved to 46
approve. Board Member Watson seconded. Request approved 2-0. 47
48
CONTRACTS 49
50
Request for Amendment to Master Services Agreement; Continental Broadband, LLC d/b/a Expedient; Amended 51
Scope of Services; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 52
2-0. 53
54
Request for Purchase of Goods and Services; CrossRoad Engineers, P.C.; ($12,500.00); 20-SW-11 ASA #2 Duke 55
Energy - Carmel 69 Substation Re-Route Inspection; Additional Services Amendment #2; Board Member Burke 56
moved to approve. Board Member Watson seconded. Request approved 2-0. 57
58
Request for Purchase of Goods and Services; Engledow, Inc.; ($72,010.00); 2022 Holiday Market Decorations - 59
Goods; Additional Services Amendment; Board Member Burke moved to approve. Board Member Watson 60
seconded. Request approved 2-0. 61
62
Request for Purchase of Goods and Services; Engledow, Inc.; ($58,000.00); 2022 Holiday Market Decorations - 63
Labor; Additional Services Amendment #2; Board Member Burke moved to approve. Board Member Watson 64
seconded. Request approved 2-0. 65
66
Request for Purchase of Goods and Services; Hood’s Gardens, Inc.; ($130,726.50); 2023 Flowers; Additional 67
Services Amendment; Board Member Burke moved to approve. Board Member Watson seconded. Request 68
approved 2-0. 69
70
Request for Purchase of Goods and Services; JAF Property Services, Inc.; ($32,676.00); Cameras and Equipment 71
- New Admin Building; Additional Services Amendment #2; Board Member Burke moved to approve. Board 72
Member Watson seconded. Request approved 2-0. 73
74
Request for Purchase of Goods and Services; Lochmueller Group, Inc.; ($155,700.00); Project# 22-02 - 116th 75
Street and River Road Roundabout - Design; Board Member Burke moved to approve. Board Member Watson 76
seconded. Request approved 2-0. 77
78
REQUEST TO USE CITY STREETS/PROPERTY 79
80
Request to Acknowledge Mayor’s Approval to Use Midtown Plaza; Lemonade Stand Benefiting Riley Children’s 81
Hospital; August 27, 2022; 4:00 PM – 9:00 PM; Acknowledged by Board Member Burke. 82
83
Request to Acknowledge Mayor’s Approval to Use Midtown Plaza; BodyBoost & Brews - Free HIIT Class; 84
September 18, 2022; 7:00 AM – 8:00 AM; Board Member Burke moved to approve based on all conditions by 85
City departments being met. Board Member Watson seconded. Request approved 2-0. 86
87
Request to Use City Streets with Rolling Closures; Bike to Be Heard; CPD Will Be Present; September 17, 2022; 88
5:00 PM – 7:00 PM; Board Member Burke moved to approve based on all conditions by City departments being 89
met. Board Member Watson seconded. Request approved 2-0. 90
91
Request to Use Midtown Plaza; Popcorn Fundraiser for Lion’s Club Boy Scout Pack 112; at Movie Events on 92
Mondays; September 12, 19, 26 and October 3, 10, 17 in 2022; 4:00 PM – 8:00 PM; Board Member Burke moved 93
to approve based on all conditions by City departments being met. Board Member Watson seconded. Request 94
approved 2-0. 95
96
Request to Use Civic Square Gazebo / Fountain Area / Single Lane Rolling Closures; Brain Bolt 5K - Goodman 97
Campbell Brain & Spine; October 1, 2022; 4:00 AM – 2:00 PM; Board Member Burke moved to approve based 98
on all conditions by City departments being met. Board Member Watson seconded. Request approved 2-0. 99
Request to Use / Close City Street; Brocktoberfest - 2 Day Event; Cranston Street from Old Meridian to the End 100
of the Block; October 14, 2022 at 9:00 AM through October 15, 2022 at 10:00 PM; Board Member Burke moved 101
to approve based on all conditions by City departments being met. Board Member Watson seconded. Request 102
approved 2-0. 103
104
Request to Use / Close City Street; 11th Annual Brookshire 500; Andover Drive in Brookshire North 105
Neighborhood; October 1, 2022; 8:00 AM - 10:00 PM; Board Member Burke moved to approve based on all 106
conditions by City departments being met. Board Member Watson seconded. Request approved 2-0.0 107
108
Request to Use / Close City Street; Neighborhood Block Party; Carmelview Drive; September 17, 2022; 4:00 PM 109
- 10:00 PM; Board Member Burke moved to approve based on all conditions by City departments being met. 110
Board Member Watson seconded. Request approved 2-0. 111
112
Request to Use Veterans Memorial Plaza; Annual 9/11 Remembrance Ceremony; September 11, 2022; 7:00 AM 113
– 11:00 AM; Board Member Burke moved to approve based on all conditions by City departments being met. 114
Board Member Watson seconded. Request approved 2-0. 115
116
Request to Use Midtown Plaza; Colts Thursday Night Football Viewing Party; October 6, 2022; 2:00 PM – 11:00 117
PM; Board Member Burke moved to approve based on all conditions by City departments being met. Board 118
Member Watson seconded. Request approved 2-0. 119
120
Request to Use / Close City Street; Annual Street Party; Ironwood Court; September 17, 2022; 5:00 PM - 10:00 121
PM; Board Member Burke moved to approve based on all conditions by City departments being met. Board 122
Member Watson seconded. Request approved 2-0. 123
124
Request to Use Civic Square Gazebo; Diabetes Youth Foundation of Indiana - Scavenger Hunt and Dinner; 125
September 18, 2022; 1:30 PM – 6:30 PM; Board Member Burke moved to approve based on all conditions by 126
City departments being met. Board Member Watson seconded. Request approved 2-0. 127
128
Request to Use Civic Square Gazebo; International Dance Festival; September 17, 2022 at 12:00 PM through 129
September 18, 2022 at 9:00 PM; Board Member Burke moved to approve based on all conditions by City 130
departments being met. Board Member Watson seconded. Request approved 2-0. 131
132
Request to Use Council Chambers; Candidate Forum; October 4, 2022; 5:00 PM – 9:00 PM; Board Member 133
Burke moved to approve based on all conditions by City departments being met. Board Member Watson seconded. 134
Request approved 2-0. 135
136
Request to Use Monon & Main Plaza; October Meet Me on Main; October 8, 2022; 4:00 PM – 9:30 PM; Board 137
Member Burke moved to approve based on all conditions by City departments being met. Board Member Watson 138
seconded. Request approved 2-0. 139
140
Request to Use City Center Plaza / Stage; OktoberFest; September 30, 2022; 8:00 AM – 11:59 PM; Board 141
Member Burke moved to approve based on all conditions by City departments being met. Board Member Watson 142
seconded. Request approved 2-0. 143
144
Request to Use City Street / Traffic Control; The National Roundabout Week Celebration; Roundabout at Elm; 145
September 22, 2022; 3:00 PM – 8:00 PM; Board Member Burke moved to approve based on all conditions by 146
City departments being met. Board Member Watson seconded. Request approved 2-0. 147
148
Request to Use Civic Square Gazebo / Lane Restrictions on City Streets; 2023 Indiana Women’s Half Marathon 149
& 5K; October 21, 2023; 6:00 AM – 11:00 AM; Board Member Burke moved to approve based on all conditions 150
by City departments being met. Board Member Watson seconded. Request approved 2-0. 151
152
OTHER 153
154
Request for 2 New Curb Cuts / Vacation of Existing Curb Cut; 10404 Ditch Road; Board Member Burke moved 155
to approve based on all conditions by the City engineer being met. Board Member Watson seconded. Request 156
approved 2-0. 157
158
Request for Commercial Curb Cut / Pavement Cut / Sidewalk Closure; Lakefront Court - Lot 2; Board Member 159
Burke moved to approve based on all conditions by the City engineer being met. Board Member Watson seconded. 160
Request approved 2-0. 161
162
Request for Consent to Encroach and Variance; 3973 Bear Creek Way; Board Member Burke moved to approve 163
based on all conditions by the City engineer being met. Board Member Watson seconded. Request approved 2-0. 164
165
Request for Grant of Easement Agreement; DSKCR Realty, LLC; 120 N. Range Line Road; Project# 17-ENG-166
01; Board Member Burke moved to approve based on all conditions by the City engineer being met. Board 167
Member Watson seconded. Request approved 2-0. 168
169
Request for Grant of Easement Agreement; Duke Energy Indiana, LLC; 31 1st Avenue NW; Parcel#s 29-09-25-170
122-027.000-018 and 29-09-25-122-028.000-018; Board Member Burke moved to approve based on all 171
conditions by the City engineer being met. Board Member Watson seconded. Request approved 2-0. 172
173
Request for Lane Restrictions / Sidewalk Closure; Hamilton Crossing II - Pennsylvania Street and Carmel Drive; 174
Board Member Burke moved to approve based on all conditions by the City engineer being met. Board Member 175
Watson seconded. Request approved 2-0. 176
177
Request for Lane Restrictions; Train Depot Relocation - Carmel Clay Historical Society; Moving from 211 1st 178
Street SW to 599 3rd Avenue SW; Board Member Burke moved to approve based on all conditions by the City 179
engineer being met. Board Member Watson seconded. Request approved 2-0. 180
181
Request for Stormwater Technical Standards Waiver; Proscenium II – Executive Drive and Range Line Road.; 182
Board Member Burke moved to approve based on all conditions by the City engineer being met. Board Member 183
Watson seconded. Request approved 2-0. 184
185
186
ADD-ONS 187
188
Board Member Burke moved to add one Carmel Police Department item to the agenda. Board Member Watson 189
seconded. Adding one item to the agenda approved 2-0. 190
191
The Carmel Police Department seeks approval of a new Special Investigation Division Sergeant 192
Carmel Police Department Deputy Chief Dwight Frost detailed the selection process, answered questions, 193
submitted a letter into the record, and requested the Board affirm the decision to designate Sgt. Sean Brady as 194
the new Special Investigation Division Sergeant. 195
Board Member Burke moved to approve. Board Member Watson seconded. Decision approved 2-0. 196
197
198
ADJOURNMENT 199
200
Board Member Mary Ann Burke adjourned the meeting at 10:07 a.m. 201
202
203
204
APPROVED: ____________________________________ 205
Sue Wolfgang – City Clerk 206
207
208
_____________________________________ 209
Mayor James Brainard 210
ATTEST: 211
212
__________________________________ 213
Sue Wolfgang – City Clerk 214
Fluid thinking®
1980 East 116th Street, Suite 260, Carmel, IN 46032
Phone: 317.818.1805 JHEng.com
Carmel, IN | Cincinnati, OH | Fort Wayne, IN | Kalamazoo, MI | Toledo, OH
August 23, 2022
Subject: 2022 Sewer Lining
Letter of Recommendation
City of Carmel, Indiana
Mr. Duffy and Mr. Hendricks:
On August 17, 2022, bids for the 2022 Sewers Lining project were opened by the Board of Public Works and
Safety. A tabulation of the bids is attached and summarized below.
Company Name Total Estimated Price
Insituform Technologies USA, LLC $181,507.60
Insight Pipe Contracting $183,052.00
SAK Construction, LLC $218,404.00
Inliner Solutions, LLC $241,880.00
The low bidder, Insituform Technologies USA, LLC, had two copying errors in their base bid. Their bid total
reflects the correct values and did not need to be revised. Neither error had the potential to alter determination
of the low bidder. Details are noted on the attached tabulation.
I did not find any other irregularities in the bid. In my opinion, Insituform Technologies USA, LLC is a reputable
contractor who is capable of satisfactorily completing this work. They are the lowest and most responsive
bidder.
I recommend that a $181,507.60 contract be awarded to Insituform Technologies USA, LLC for the 2022 Sewer
Lining project.
Sincerely,
JONES & HENRY ENGINEERS, LTD.
Philip Teague, PE
Principal Engineer
BPW 09.07.2022 MINUTES
Bid Tabulation
2022 Sewer Lining Project
City of Carmel, Indiana
Bids opened August 17, 2022
Tabulation prepared by Jones & Henry Engineers, Ltd. August 23,2022
Insituform
2130 Stout West Dr
Indianapolis, IN
Insight Pipe Contracting
232 E Lancaster Rd
Harmony, PA
SAK
864 Hoff Rd
O'Fallon, MO
Inliner
4520 N State Rd 37
Orleans, IN
Description Est.
Quantity Unit Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount
1 Mobilization 1 LS $6,351.60 $6,351.60 $7,500.00 $7,500.00 $23,000.00 $23,000.00 $24,000.00 $24,000.00
2b 8"CIPP Sewer Lining 2,670 LF $41.40 $110,538.00 $41.20 $110,004.00 $44.50 $118,815.00 $54.00 $144,180.00
2d 12" CIPP Sewer Lining 648 LF $46.40 $30,067.20 $46.00 $29,808.00 $73.00 $47,304.00 $60.00 $38,880.00
3 Manhole Flow Channel
Reconstruction 1 EA $1,164.40 $1,164.40 $1,200.00 $1,200.00 $1,225.00 $1,225.00 $700.00 $700.00
4 Rehabilitation of Sewer
Manhole 104 VLF $254.10 $26,426.40 $260.00 $27,040.00 $265.00 $27,560.00 $280.00 $29,120.00
5 Lateral Cutouts 50 EA $139.20 $6,960.00 $150.00 $7,500.00 $10.00 $500.00 $100.00 $5,000.00
TOTAL BID $181,507.60 $183,052.00 $218,404.00 $241,880.00
Note that Insituform’s amount for Lateral Cutouts has been adjusted from $$6,690 to $6,960 to correct an arithmetic irregularity. Also,
Insituform’s unit price for Rehabilitation of Sewer Manhole has been adjusted from $251.10 to $254.10 to match the bids written text.
Insituform’s Total Bid already reflected these changes and was not adjusted. BPW 09.07.2022 MINUTES
BPW 09.07.2022 Minutes
CzTfshfzHsfdivlijobu3;33qn-Tfq23-3133
Approved and Adopted this day of , 20 .
CITY OF CARMEL, INDIANA
By and through its Board of Public Works and Safety
BY:
James Brainard, Presiding Officer
Date:
Mary Ann Burke, Member
Date:
Lori S. Watson, Member
Date:
ATTEST:
Sue Wolfgang, Clerk
Date:
CzTfshfzHsfdivlijobu2;67qn-Tfq25-3133
Exhibit A
Indy Polkamotion INVOICE10970HaigPointDr
Fishers, Indiana 46037
robertklemen@sbcglobal.net
www.indypolkamotion.com InvoiceNo: 0002Cell: 317.373.7508
Invoice Date:25May2022
DueDate:22Sep2022
BILLINGSENTTOCLIENT:
City ofCarmel IndianaCompanyName:
MegGates-Osborne(MEG & Associates) P.O.C.:
Carmel City Center -Veterans WyAddress
9875 Lakewood DrE, Indianapolis, IN46280)
Carmel, IN46032City, State, Zip
317-590-7522TelephoneNo:
https://megpromo.com/ Website:
DESCRIPTIONDAYSCOST PER DAYAMOUNT
Carmel Oktoberfest 1$2500.00$2500.00Friday, September 30, 2022
Note1: Price includes band
performance andsound.
Note2: Payment in full is required 7
business days prior to the event
Tax (if applicable)
TOTAL$2500.00
Please make all checks payable to Robert Klemen
Thank you for your Business!
FRM-070_Invoice 18Feb2021 Rev 0 Approved By: Robert Klemen
Page 1 of 1INDIANARETAILTAXEXEMPT
PURCHASE ORDER NUMBERCERTIFICATENO. 003120155 002 0CityofCarmel
FEDERAL EXCISE TAX EXEMPT 106678
35-6000972 THIS NUMBER MUST APPEAR ON INVOICES, A/PONECIVICSQUARE
VOUCHER, DELIVERY MEMO, PACKING SLIPS, CARMEL, INDIANA 46032-2584 SHIPPING LABELS AND ANY CORRESPONDENCE
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
ENTERTAINMENT FOR OKTOBERFEST EVENT7/14/2022376621
ROBERT KLEMEN COMMUNITY RELATIONS
VENDORSHIP10979HAIGPOINTDRIVE 1 CIVIC SQ
TO Carmel, IN 46032-
FISHERS, IN 46037 -
PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT
67207
QUANTITYUNIT OF MEASUREDESCRIPTIONUNIT PRICEEXTENSION
Department:Fund: 1203101General Fund
Account: 43-590.03
Each1ENTERTAINMENT FOR OKTOBERFEST EVENT$2,500.00$2,500.00
Sub Total 2,500.00
Send Invoice To:
COMMUNITY RELATIONS
1 Civic Square
Carmel, IN 46032-
PLEASE INVOICE IN DUPLICATE
DEPARTMENTACCOUNTPROJECTPROJECT ACCOUNTAMOUNT
2,500.00PAYMENT
A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE ASHIPPINGINSTRUCTIONSPARTOFTHEVOUCHERANDEVERYINVOICEANDVOUCHERHASTHEPROPERSWORN
SHIP PREPAID. AFFIDAVIT ATTACHED. IHEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
C.O.D. SHIPMENT CANNOT BE ACCEPTED.THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
ORDERED BYANDACTSAMENDATORYTHEREOFANDSUPPLEMENTTHERETO.
Nancy Heck
TITLEDirector
CONTROL NO. 106678 CONTROLLER
CzTfshfzHsfdivlijobu3;34qn-Tfq23-3133
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CANON SOLUTIONSAMERICA, INC.
One Canon Park, Melville, NY 11747 Personal Property Tax Addendum800) 613-2228
UnifiedLease Agreement #:
DJUZ!PG!DBSNFMCustomer:
This Personal Property Tax Addendum ("Addendum") ismade apart of theabove mentioned
Agreement (whether designated alease, rental, Master Lease together with any Schedules thereto, or
otherwise, the "Agreement"), by and between the above mentioned Customer ("Customer") and
Canon Solutions SA
pursuant to which Customer isor shall become the renter or lessee of certain Equipment (as defined
in the Agreement). Capitalized terms used herein but not defined will have the same meanings
assigned to them in the Agreement.
1. Notwithstanding anything to the contrary contained in the Agreement regarding taxes,fees and
other charges, in consideration of Lessor waiving Customer'sobligation to reimburse Lessor for state
and local personal property taxes on theEquipment, Customer agrees to pay Lessor the increased
monthly payment set forth in the Agreement. Customer remains responsible for all other taxes, fines
or penalties relating to theAgreement or theEquipment.
2. This Addendum supplements and amends the Agreement only to the extent and in the manner set
forth herein, and in allother respects the Agreement remains in full force and effect.
Customer agrees that Lessor may accept afacsimile or other electronically transmitted copy of this
Addendum as an original, and that facsimile or other electronically transmitted copies of Customer's
signature will be treated as an original for all purposes.
ACCEPTED
DJUZ!PG!DBSNFMCANONSOLUTIONSAMERICA, INC.CUSTOMER:
By:By:By:
Joseph ViolettiPrintedName:PrintedName:
SupervisorTitle:Title:
9/1/22Date:
Canon Financial Services, Inc. as
Authorized agent onbehalf of
Canon Solutions America, Inc.
CFS-1223 (08/16)
INDIANA RETAIL TAX EXEMPT
City ®f C c hem e1 CERTIFICATE NO. 003120155 002 0
JL 11 1
FEDERAL EXCISE TAX EXEMPT
ONE CIVIC SQUARE 35-6000972
CARMEL, INDIANA 46032-2584
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO, VENDOR NO.
9/1/2022 376053 }
CANON SOLUTIONS AMERCIA INC
VENDOR 300 COMMERCE SQUARE BLVD
BURLINGTON, NJ 08016 -
PURCHASE ID BLANKET CONTRACT PAYMENT TERMS
68606
QUANTITY UNIT OF MEASURE DESCRIPTION
Department: 1180 Fund: 101 General Fund
Account: 43-530.04
1 Each Desk printer
Page 1 of 1
PURCHASE ORDER NUMBER
106774
THIS NUMBER MUST APPEAR ON INVOICES, A/P
VOUCHER, DELIVERY MEMO, PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
DESCRIPTION
Department of Law
SHIP 1 Civic Square
TO
Carmel, IN 46032-
Jon Oberlander
UNIT PRICE
317) 571-2472
FREIGHT
EXTENSION
1,074.60 $1,074.60
Sub Total $1,074.60
OF GA
1,
Send Invoice To:
r_A
rDepartmentofLaw
Jon Oberlander
1 Civic Square
Carmel, Carmel, IN 46032- L A f
317) 571-2472
PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT PROJECT PROJECTACCOUNT• AMOUNT
PAYMENT $1,074.60
SHIPPING INSTRUCTIONS A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORNSHIPPREPAID
AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
C.0 D. SHIPMENT CANNOT BE ACCEPTED THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL /) Q
THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO ORDERED BY
Jon Oberlander
TITLE Interim Corporation Counsel
CONTROL NO. 106774 CONTROLLER
CzTfshfzHsfdivlijobu21;25bn-Tfq24-3133
Cardno, Inc.
Department of Community Services - 2022
Appropriation #1192 101 43-504.00 Fund; P.O. #106761
Contract Not To Exceed $22,000.00
6. DISCLOSURE AND WARNINGS:
If requested by City, Vendor shall promptly furnish to City, in such form and detail as City may direct, a list of
all chemicals, materials, substances and items used in or during the provision of the Goods and Services
provided hereunder, including the quantity, quality and concentration thereof and any other information relating
thereto. At the time of the delivery of the Goods and Services provided hereunder, Vendor agrees to furnish to
City sufficient written warning and notice (including appropriate labels on containers and packing) of any
hazardous material utilized in or that is a part of the Goods and Services.
7. LIENS:
Vendor shall not cause or permit the filing of any lien on any of City’s property, except to the extent such lien
is the result of a failure by the City to pay amounts due and owing hereunder. In the event any such lien is filed
and Vendor fails to remove such lien within ten (10) days after the filing thereof, by payment or bonding, City
shall have the right to pay such lien or obtain such bond, all at Vendor’s sole cost and expense.
8. DEFAULT:
In the event Vendor: (a) repudiates, breaches or defaults under any of the terms or conditions of this
Agreement, including Vendor’s warranties; (b) fails to provide the Goods and Services as specified herein; (c)
fails to make progress so as to endanger timely and proper provision of the Goods and Services and does not
correct such failure or breach within twenty (20) business days (or such shorter period of time as is
commercially reasonable under the circumstances) after receipt of notice from City specifying such failure or
breach; or (d) becomes insolvent, is placed into receivership, makes a general assignment for the benefit of
creditors or dissolves, each such event constituting an event of default hereunder, City shall have the right to
1) terminate all or any parts of this Agreement, without liability to Vendor; and (2) exercise all other rights and
remedies available to City at law and/or in equity.
9. INSURANCE AND INDEMNIFICATION:
Vendor shall procure and maintain in full force and effect during the term of this Agreement, with an insurer
licensed to do business in the State of Indiana, such insurance as is necessary for the protection of City and
Vendor from all claims for damages under any workers’ compensation, occupational disease and/or
unemployment compensation act; for bodily injuries including, but not limited to, personal injury, sickness,
disease or death of or to any of Vendor’s agents, officers, employees, contractors and subcontractors; and, for
any injury to or destruction of property, including, but not limited to, any loss of use resulting therefrom. The
coverage amounts shall be no less than those amounts set forth in attached Exhibit C. Vendor shall cause its
insurers to name City as an additional insured on all such insurance policies (except Comprehensive Auto
Liability), shall promptly provide City, upon request, with copies of all such policies, and shall provide that such
insurance policies shall not be canceled without thirty (30) days prior notice to City. Vendor shall indemnify and
hold harmless (but not defend) City from and against any and all liabilities, claims, demands or expenses
including, but not limited to, reasonable attorney fees) for injury, death and/or damages to any person or
property to the extent caused by the Vendor or Vendor’s use of City property.
Vendor further agrees to indemnify, hold harmless (but not defend) City and its officers, officials, and
employees from all claims and suits of whatever type, including, but not limited to, all court costs, reasonable
attorney fees, and other expenses, caused by any negligible act or omission of Vendor and/or of any of
Vendor’s agents, officers, employees, contractors or subcontractors in the performance of this Agreement.
These indemnification obligations shall survive the termination of this Agreement.
S:\\Contracts\\Departments\\DOCS\\2022\\Cardno, Inc. Goods and Services.docx:9/9/2022 8:32 AM\]
2
Cardno, Inc.
Department of Community Services - 2022
Appropriation #1192 101 43-504.00 Fund; P.O. #106761
Contract Not To Exceed $22,000.00
10. GOVERNMENT COMPLIANCE:
Vendor agrees to comply with all federal, state and local laws, executive orders, rules, regulations and codes
applicable to Vendor’s performance of its obligations under this Agreement, and all relevant provisions thereof
are incorporated herein by this reference. Vendor agrees to indemnify and hold harmless (but not defend) City
from any loss, damage and/or liability resulting from any such violation of such laws, orders, rules, regulations
and codes. This indemnification obligation shall survive the termination of this Agreement.
11. NONDISCRIMINATION:
Vendor represents and warrants that it and all of its officers, employees, agents, contractors and
subcontractors shall comply with all laws of the United States, the State of Indiana and City prohibiting
discrimination against any employee, applicant for employment or other person in the provision of any Goods
and Services provided by this Agreement with respect to their hire, tenure, terms, conditions and privileges of
employment and any other matter related to their employment or subcontracting, because of race, religion,
color, sex, handicap, national origin, ancestry, age, disabled veteran status and/or Vietnam era veteran status.
12. E-VERIFY:
Pursuant to I.C. § 22-5-1.7 et seq., as the same may be amended from time to time, and as is incorporated
herein by this reference (the “Indiana E-Verify Law”), Vendor is required to enroll inand verify the work eligibility
status of its newly-hired employees using the E-Verify program, and to execute the Affidavit attached herein
as Exhibit D, affirming that it is enrolled and participating in the E-Verify program and does not knowingly
employ unauthorized aliens. In support of the Affidavit, Vendor shall provide the City with documentation
indicating that it has enrolled and is participating in the E-Verify program. Should Vendor subcontract
for the performance of any work under and pursuant to this Agreement, it shall fully comply with the Indiana E-
Verify Law as regards each such subcontractor. Should the Vendor or any subcontractor violate the Indiana
E-Verify law, the City may require a cure of such violation and thereafter, if no timely cure is performed,
terminate this Agreement in accordance with either the provisions hereof or those set forth in the Indiana E-
Verify Law. The requirements of this paragraph shall not apply should the E-Verify program cease to exist.
13. NO IMPLIED WAIVER:
The failure of either party to require performance by the other of any provision of this Agreement shall not affect
the right of such party to require such performance at any time thereafter, nor shall the waiver by any party of
a breach of any provision of this Agreement constitute a waiver of any succeeding breach of the same or any
other provision hereof.
14. NON-ASSIGNMENT:
Vendor shall not assign or pledge this Agreement, whether as collateral for a loan or otherwise, and shall not
delegate its obligations under this Agreement without City’s prior written consent.
15. RELATIONSHIP OF PARTIES:
The relationship of the parties hereto shall be as provided for in this Agreement, and neither Vendor nor any
of its officers, employees, contractors, subcontractors and agents are employees of City. The contract price
set forth herein shall be the full and maximum compensation and monies required of City to be paid to Vendor
under or pursuant to this Agreement
16. GOVERNING LAW; LAWSUITS:
This Agreement is to be construed in accordance with and governed by the laws of the State of Indiana, except
for its conflict of laws provisions. The parties agree that, in the event a lawsuit is filed hereunder, they waive
their right to a jury trial, agree to file any such lawsuit in an appropriate court in Hamilton County, Indiana only,
and agree that such court is the appropriate venue for and has jurisdiction over same.
S:\\Contracts\\Departments\\DOCS\\2022\\Cardno, Inc. Goods and Services.docx:9/9/2022 8:32 AM\]
3
Cardno, Inc.
Department of Community Services - 2022
Appropriation #1192 101 43-504.00 Fund; P.O. #106761
Contract Not To Exceed $22,000.00
17. SEVERABILITY:
If any term of this Agreement is invalid or unenforceable under any statute, regulation, ordinance, executive
order or other rule of law, such term shall be deemed reformed or deleted, but only to the extent necessary to
comply with same, and the remaining provisions of this Agreement shall remain in full force and effect.
18. NOTICE:
Any notice provided for in this Agreement will be sufficient if itis in writing and is delivered by postage prepaid
U.S. certified mail, return receipt requested, to the party to be notified at the address specified herein:
If to City: City of Carmel AND City of Carmel
Department of Community Services Office of Corporation Counsel
One Civic Square One Civic Square
Carmel, Indiana 46032 Carmel, Indiana 46032
If to Vendor: Cardno, Inc.
3901 Industrial Blvd
Indianapolis, Indiana 46254
Notwithstanding the above, notice of termination under paragraph 19 hereinbelow shall be effective if given
orally, as long as written notice is then provided as set forth hereinabove within five (5) business days from the
date of such oral notice.
19. TERMINATION:
19.1 Notwithstanding anything to the contrary contained in this Agreement, City may, upon 30 days’ notice
to Vendor, terminate this Agreement for cause, in the event of a default hereunder by Vendor and/or
if sufficient funds are not appropriated or encumbered to pay for the Goods and Services to be provided
hereunder. In the event of such termination, Vendor shall be entitled to receive only payment for the
invoice amount representing conforming Goods and Services delivered as of the date of termination,
except that such payment amount shall not exceed the Estimate amount in effect at the time of
termination, unless the parties have previously agreed in writing to a greater amount.
19.2 City may terminate this Agreement at any time upon thirty (30) days prior notice to Vendor. In the
event of such termination, Vendor shall be entitled to receive only payment for the invoice amount of
conforming Goods and Services delivered as of the date of termination, except that such payment
amount shall not exceed the Estimate amount in effect at the time of termination, unless the parties
have previously agreed in writing to a greater amount.
19.3 The City may terminate this Agreement pursuant to Paragraph 11 hereof, as appropriate.
20. REPRESENTATIONS AND WARRANTIES
The parties represent and warrant that they are authorized to enter into this Agreement and that the persons
executing this Agreement have the authority to bind the party which they represent.
S:\\Contracts\\Departments\\DOCS\\2022\\Cardno, Inc. Goods and Services.docx:9/9/2022 8:32 AM\]
4
Cardno, Inc.
Department of Community Services - 2022
Appropriation #1192 101 43-504.00 Fund; P.O. #106761
Contract Not To Exceed $22,000.00
21. ADDITIONAL GOODS AND SERVICES
Vendor understands and agrees that City may, from time to time, request Vendor to provide additional goods
and services to City. When City desires additional goods and services from Vendor, the City shall notify Vendor
of such additional goods and services desired, as well as the time frame in which same are to be provided.
Only after City has approved Vendor’s time and cost estimate for the provision of such additional goods and
services, has encumbered sufficient monies to pay for same, and has authorized Vendor, in writing, to provide
such additional goods and services, shall such goods and services be provided by Vendor to City. A copy of
the City’s authorization documents for the purchase of additional goods and services shall be numbered and
attached hereto in the order in which they are approved by City.
22. TERM
Unless otherwise terminated in accordance with the termination provisions set forth in Paragraph 19
hereinabove, this Agreement shall be in effect from the Effective Date through December 31, 2022 and shall,
on the first day of each January thereafter, automatically renew for a period of one (1) calendar year, unless
otherwise agreed by the parties hereto.
23. HEADINGS
All heading and sections of this Agreement are inserted for convenience only and do not form a part of this
Agreement nor limit, expand or otherwise alter the meaning of any provision hereof.
24. BINDING EFFECT
The parties, and their respective officers, officials, agents, partners, successors, assigns and legal
representatives, are bound to the other with respect to all of the covenants, terms, warranties and obligations
set forth in Agreement.
25. NO THIRD PARTY BENEFICIARIES
This Agreement gives no rights or benefits to anyone other than City and Vendor.
26. DEBARMENT AND SUSPENSION
26.1 The Vendor certifies by entering into this Agreement that neither it nor its principals nor any of its
subcontractors are presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily
excluded from entering into this Agreement by any federal agency or by any department, agency or political
subdivision of the State of Indiana. The term “principal” for purposes of this Agreement means an officer,
director, owner, partner, key employee or other person with primary management or supervisory
responsibilities, or a person who has a critical influence on or substantive control over the operations of the
Vendor.
26.2 The Vendor certifies that it has verified the state and federal suspension and debarment status for all
subcontractors receiving funds under this Agreement and shall be solely responsible for any recoupment,
penalties or costs that might arise from use of a suspended or debarred subcontractor. The Vendor shall
immediately notify the City if any subcontractor becomes debarred or suspended, and shall, at the City’s
request, take all steps required by the City to terminate its contractual relationship with the subcontractor for
work to be performed under this Agreement.
27. IRAN CERTIFICATION
Pursuant to I.C. § 5-22-16.5, the Vendor shall certify that, in signing this Agreement, it does not engage in
investment activities within the Country of Iran.
S:\\Contracts\\Departments\\DOCS\\2022\\Cardno, Inc. Goods and Services.docx:9/9/2022 8:32 AM\]
5
Cardno, Inc.
Department of Community Services - 2022
Appropriation #1192 101 43-504.00 Fund; P.O. #106761
Contract Not To Exceed $22,000.00
28. ADVICE OF COUNSEL:
The parties warrant that they have read this Agreement and understand it, have had the opportunity to obtain
legal advice and assistance of counsel throughout the negotiation of this Agreement, and enter into same
freely, voluntarily, and without any duress, undue influence or coercion.
29. ENTIRE AGREEMENT:
This Agreement, together with any exhibits attached hereto or referenced herein, constitutes the entire
agreement between Vendor and City with respect to the subject matter hereof, and supersedes all prior oral
or written representations and agreements regarding same. Notwithstanding any other term or condition set
forth herein, but subject to paragraph 16 hereof, to the extent any term or condition contained in any exhibit
attached to this Agreement or in any document referenced herein conflicts with any term or condition contained
in this Agreement, the term or condition contained in this Agreement shall govern and prevail. This Agreement
may only be modified by written amendment executed by both parties hereto, or their successors in interest.
30. LIMITATION OF LIABILITY
The total amount of all claims the City may have against the Vendor under this Agreement or arising from the
delivery of Goods or performance or non-performance of the Services under any theory of law, including but
not limited to claims for negligence, negligent misrepresentation and breach of contract, shall be strictly limited
to the lesser of the fees or $50,000. As the City’s sole and exclusive remedy under this Agreement any claim,
demand or suit shall be directed and/or asserted only against the Vendor and not against any of the Vendor’s
employees, officers or directors.
Neither the City nor the Vendor shall be liable to the other or shall make any claim for any incidental, indirect
or consequential damages arising out of or connected to this Agreement or the provision of Goods or
performance of the Services. This mutual waiver includes, but is not limited to, damages related to loss of use,
loss of profits, loss of income, unrealized energy savings, diminution of property value or loss of reimbursement
or credits from governmental or other agencies.
S:\\Contracts\\Departments\\DOCS\\2022\\Cardno, Inc. Goods and Services.docx:9/9/2022 8:32 AM\]
6
EXHIBIT B
Invoice
Date:
Name of Company:
Address & Zip:
Telephone No.:
Fax No.:
Project Name:
Invoice No.
Purchase Order No:
Goods Services
Person Providing
Goods/Services
Date
Goods/
Service
Provided
Goods/Services Provided
Describe each good/service
separately and in detail)
Cost Per
Item
Hourly
Rate/
Hours
Worked
Total
GRAND TOTAL
Signature
Printed Name
EXHIBIT C
INSURANCE COVERAGES
Worker’s Compensation & Disability Statutory Limits
Employer’s Liability:
Bodily Injury by Accident/Disease: $100,000 each employee
Bodily Injury by Accident/Disease: $250,000 each accident
Bodily Injury by Accident/Disease: $500,000 policy limit
Property damage, contractual liability,
products-completed operations:
General Aggregate Limit (other than
Products/Completed Operations): $500,000
Products/Completed Operations: $500,000
Personal & Advertising Injury
Policy Limit: $500,000
Each Occurrence Limit: $250,000
Fire Damage (any one fire): $250,000
Medical Expense Limit (any one person): $ 50,000
Comprehensive Auto Liability (owned, hired and non-owned)
Bodily Single Limit: $500,000 each accident
Injury and property damage: $500,000 each accident
Policy Limit: $500,000
Umbrella Excess Liability
Each occurrence and aggregate: $500,000
Maximum deductible: $ 10,000
CzTfshfzHsfdivlijobu4;3:qn-Tfq24-3133
CzTfshfzHsfdivlijobu4;39qn-Tfq24-3133
428/921/2613
1:01703133
CzTfshfzHsfdivlijobu4;39qn-Tfq24-3133
Davey Resource Group, Inc.
Department of Community Services - 2022
Appropriation #1192 101 43-504.00 Fund, P.O. #106763
Contract Not To Exceed $59,000.00
AGREEMENT FOR PURCHASE OF GOODS AND SERVICES
THIS AGREEMENT FOR PURCHASE OF GOODS AND SERVICES ("Agreement") is hereby entered into by
and between the City of Carmel, Indiana, acting by and through its Board of Public Works and Safety ("City"), and
Davey Resource Group, Inc. an entity duly authorized to do business in the State of Indiana ("Vendor").
TERMS AND CONDITIONS
ACKNOWLEDGMENT, ACCEPTANCE:
Vendor acknowledges that it has read and understands this Agreement, and agrees that its execution of same
constitutes its acceptance of all of the Agreement's terms and conditions.
2. PERFORMANCE:
City agrees to purchase the goods and/or services (the "Goods and Services") from Vendor using City budget
appropriation number 1192 101 43-504.00 funds. Vendor agrees to provide the Goods and Services and to
otherwise perform the requirements of this Agreement by applying at all times the highest technical and
industry standards.
3. PRICE AND PAYMENT TERMS:
3.1 Vendor estimates that the total price for the Goods and Services to be provided to City hereunder shall
be no more than Fifty Nine Thousand Dollars ($59,000.00) (the "Estimate"). Vendor shall submit an
invoice to City no more than once every thirty (30) days detailing the Goods and Services provided to
City within such time period. City shall pay Vendor for such Goods and Services within thirty-five (35)
days after the date of City's receipt of Vendor's invoice detailing same, so long as and to the extent
such Goods and Services are not disputed, are in conformance with the specifications set forth in
Exhibit A, are submitted on an invoice that contains the information contained on attached Exhibit B,
and Vendor has otherwise performed and satisfied all the terms and conditions of this Agreement.
3.2 Vendor agrees not to provide any Goods and Services to City that would cause the total cost of the
Goods and Services provided by Vendor to City hereunder to exceed the Estimate, unless City has
previously agreed, in writing, to pay an amount in excess thereof.
WARRANTY:
Vendor expressly warrants that the Goods and Services covered by this Agreement will conform to those
certain specifications, descriptions and/or quotations regarding same as were provided to Vendor by City
and/or by Vendor to and accepted by City, all of which documents are incorporated herein by reference, and
that the Goods and Services will be delivered in a timely, good and workmanlike manner and free from defect,
Vendor acknowledges that it knows of City's intended use and expressly warrants that the Goods and Services
provided to City pursuant to this Agreement have been selected by Vendor based upon City's stated use and
are fit and sufficient for their particular purpose.
5. TIME AND PERFORMANCE:
This Agreement shall become effective as of the last date on which a parry hereto executes same ("Effective
Date"), and both parties shall thereafter perform their obligations hereunder in a timely manner. Time is of the
essence of this Agreement.
5:'Co tracls,Depuuumts DOCS,202='Dash Rn ,i Groq), Inc G—isand Sm ices duce 9 1•I20221` 19 P]I]
Davey Resource Group, Inc.
Department of Community Services - 2022
Appropriation #1192 101 43-504.00 Fund; P.O. #106763
Contract Not To Exceed $59,000.00
6. DISCLOSURE AND WARNINGS:
If requested by City, Vendor shall promptly furnish to City, in such form and detail as City may direct, a list of
all chemicals, materials, substances and items used in or during the provision of the Goods and Services
provided hereunder, including the quantity, quality and concentration thereof and any other information relating
thereto. At the time of the delivery of the Goods and Services provided hereunder, Vendor agrees to furnish to
City sufficient written warning and notice (including appropriate labels on containers and packing) of any
hazardous material utilized in or that is a part of the Goods and Services.
7. LIENS:
Vendor shall not cause or permit the filing of any lien on any of City’s property. In the event any such lien is
filed and Vendor fails to remove such lien within ten (10) days after the filing thereof, by payment or bonding,
City shall have the right to pay such lien or obtain such bond, all at Vendor’s sole cost and expense. All
provisions of this Section 7 are contingent upon City paying Vendor all sums due and owing for Goods and
Services provided under this Agreement.
8. DEFAULT:
In the event Vendor: (a) repudiates, breaches or defaults under any of the terms or conditions of this
Agreement, including Vendor’s warranties; (b) fails to provide the Goods and Services as specified herein; (c)
fails to make progress so as to endanger timely and proper provision of the Goods and Services and does not
correct such failure or breach within five (5) business days (or such shorter period of time as is commercially
reasonable under the circumstances) after receipt of notice from City specifying such failure or breach; or (d)
becomes insolvent, is placed into receivership, makes a general assignment for the benefit of creditors or
dissolves, each such event constituting an event of default hereunder, City shall have the right to (1) terminate
all or any parts of this Agreement, without liability to Vendor; and (2) exercise all other rights and remedies
available to City at law and/or in equity.
9. INSURANCE AND INDEMNIFICATION:
Vendor shall procure and maintain in full force and effect during the term of this Agreement, with an insurer
licensed to do business in the State of Indiana, such insurance as is necessary for the protection of City and
Vendor from all claims for damages under any workers’ compensation, occupational disease and/or
unemployment compensation act; for bodily injuries including, but not limited to, personal injury, sickness,
disease or death of or to any of Vendor’s agents, officers, employees, contractors and subcontractors; and, for
any injury to or destruction of property, including, but not limited to, any loss of use resulting therefrom. The
coverage amounts shall be those amounts set forth in attached Exhibit C. Vendor shall cause its insurers to
name City as an additional insured on all such insurance policies, shall promptly provide City, upon request,
with certificates of insurance for all such policies, and shall provide that such insurance policies shall not be
canceled without thirty (30) days prior notice to City. Vendor shall indemnify and hold harmless City from and
against any and all liabilities, claims, demands or expenses (including, but not limited to, reasonable attorney
fees) for injury, death and/or damages to any person or property to the extent caused by negligent or willful
acts or omissions during Vendor’s provision of Goods and Services pursuant to or under this Agreement or
Vendor’s use of City property.
Vendor further agrees to indemnify, defend and hold harmless City and its officers, officials, agents and
employees from all claims and suits of whatever type, including, but not limited to, all court costs, reasonable
attorney fees, and other expenses, caused by any negligent or willful act or omission of Vendor and/or of any
of Vendor’s agents, officers, employees, contractors or subcontractors in the performance of this Agreement.
These indemnification obligations shall survive the termination of this Agreement for a period of two (2) years.
S:\\Contracts\\Departments\\DOCS\\2022\\Davey Resource Group, Inc. Goods and Services.docx:9/14/2022 12:59 PM\]
2
Davey Resource Group, Inc.
Department of Community Services - 2022
Appropriation #1192 101 43-504.00 Fund; P.O. #106763
Contract Not To Exceed $59,000.00
Vendor’s indemnity, defense, and hold harmless obligations shall not extend to any claim or liability that is
alleged to be caused by the negligence or willful misconduct of City orother third party not controlled by Vendor;
rather, such indemnification claims shall be administered based upon a determination of the proportional fault
of each party. Vendor retains the right to select counsel reasonably acceptable to City, City will provide
reasonable cooperation, and City will not unreasonably withhold consent to settle any claims for which Vendor
is providing defense or indemnification.
Notwithstanding anything to the contrary in this Agreement or elsewhere, in no event shall Vendor’s total liability
exceed the applicable insurance limits set forth in Exhibit C hereto.
10. GOVERNMENT COMPLIANCE:
Vendor agrees to comply with all federal, state and local laws, executive orders, rules, regulations and codes
which may be applicable to Vendor’s performance of its obligations under this Agreement, and all relevant
provisions thereof are incorporated herein by this reference. In accordance and consistent with Section 9
above, Vendor agrees to indemnify and hold harmless City from any loss, damage and/or liability resulting
from any such violation of such laws, orders, rules, regulations and codes. This indemnification obligation shall
survive the termination of this Agreement.
11. NONDISCRIMINATION:
Vendor represents and warrants that it and all of its officers, employees, agents, contractors and
subcontractors shall comply with all laws of the United States, the State of Indiana and City prohibiting
discrimination against any employee, applicant for employment or other person in the provision of any Goods
and Services provided by this Agreement with respect to their hire, tenure, terms, conditions and privileges of
employment and any other matter related to their employment or subcontracting, because of race, religion,
color, sex, handicap, national origin, ancestry, age, disabled veteran status and/or Vietnam era veteran status.
12. E-VERIFY:
Pursuant to I.C. § 22-5-1.7 et seq., as the same may be amended from time to time, and as is incorporated
herein by this reference (the “Indiana E-Verify Law”), Vendor is required to enroll in and verify the work eligibility
status of its newly-hired employees using the E-Verify program, and to execute the Affidavit attached herein
as Exhibit D, affirming that it is enrolled and participating in the E-Verify program and does not knowingly
employ unauthorized aliens. In support of the Affidavit, Vendor shall provide the City with documentation
indicating that it has enrolled and is participating in the E-Verify program. Should Vendor subcontract
for the performance of any work under and pursuant to this Agreement, it shall fully comply with the Indiana E-
Verify Law as regards each such subcontractor. Should the Vendor or any subcontractor violate the Indiana
E-Verify law, the City may require a cure of such violation and thereafter, if no timely cure is performed,
terminate this Agreement in accordance with either the provisions hereof or those set forth in the Indiana E-
Verify Law. The requirements of this paragraph shall not apply should the E-Verify program cease to exist.
13. NO IMPLIED WAIVER:
The failure of either party to require performance by the other of any provision of this Agreement shall not affect
the right of such party to require such performance at any time thereafter, nor shall the waiver by any party of
a breach of any provision of this Agreement constitute a waiver of any succeeding breach of the same or any
other provision hereof.
14. NON-ASSIGNMENT:
Vendor shall not assign or pledge this Agreement, whether as collateral for a loan or otherwise, and shall not
delegate its obligations under this Agreement without City’s prior written consent.
S:\\Contracts\\Departments\\DOCS\\2022\\Davey Resource Group, Inc. Goods and Services.docx:9/14/2022 12:59 PM\]
3
Davey Resource Group, Inc.
Department of Community Services - 2022
Appropriation #1192 101 43-504.00 Fund; P.O. #106763
Contract Not To Exceed $59,000.00
15. RELATIONSHIP OF PARTIES:
The relationship of the parties hereto shall be as provided for in this Agreement, and neither Vendor nor any
of its officers, employees, contractors, subcontractors and agents are employees of City. The contract price
set forth herein shall be the full and maximum compensation and monies required of City to be paid to Vendor
under or pursuant to this Agreement.
16. GOVERNING LAW; LAWSUITS:
This Agreement is to be construed in accordance with and governed by the laws of the State of Indiana, except
for its conflict of laws provisions. The parties agree that, in the event a lawsuit is filed hereunder, they waive
their right to a jury trial, agree to file any such lawsuit in an appropriate state or federal court with jurisdiction
over Hamilton County, Indiana only, and agree that such court is the appropriate venue for and has jurisdiction
over same.
17. SEVERABILITY:
If any term of this Agreement is invalid or unenforceable under any statute, regulation, ordinance, executive
order or other rule of law, such term shall be deemed reformed or deleted, but only to the extent necessary to
comply with same, and the remaining provisions of this Agreement shall remain in full force and effect.
18. NOTICE:
Any notice provided for in this Agreement will be sufficient if itis in writing and is delivered by postage prepaid
U.S. certified mail, return receipt requested, to the party to be notified at the address specified herein:
If to City: City of Carmel AND City of Carmel
Department of Community Services Office of Corporation Counsel
One Civic Square One Civic Square
Carmel, Indiana 46032 Carmel, Indiana 46032
If to Vendor: Davey Resource Group, Inc.
rd5641West73 Street
Indianapolis, Indiana 46278
With a copy to: Davey Resource Group, Inc.
Attn: Legal Department
295 S Walter Street
Kent, Ohio 44240
Notwithstanding the above, notice of termination under paragraph 19 hereinbelow shall be effective if given
orally, as long as written notice is then provided as set forth hereinabove within five (5) business days from the
date of such oral notice.
S:\\Contracts\\Departments\\DOCS\\2022\\Davey Resource Group, Inc. Goods and Services.docx:9/14/2022 12:59 PM\]
4
Davey Resource Group, Inc.
Department of Community Services - 2022
Appropriation #1192 101 43-504.00 Fund; P.O. #106763
Contract Not To Exceed $59,000.00
19. TERMINATION:
19.1 Notwithstanding anything to the contrary contained in this Agreement, City may, upon notice to Vendor,
immediately terminate this Agreement for cause, in the event of a default hereunder by Vendor and/or
if sufficient funds are not appropriated or encumbered to pay for the Goods and Services to be provided
hereunder. In the event of such termination, Vendor shall be entitled to receive only payment for the
undisputed invoice amount representing conforming Goods and Services delivered as of the date of
termination, except that such payment amount shall not exceed the Estimate amount in effect at the
time of termination, unless the parties have previously agreed in writing to a greater amount.
19.2 City may terminate this Agreement at any time upon thirty (30) days prior notice to Vendor. In the
event of such termination, Vendor shall be entitled to receive only payment for the undisputed invoice
amount of conforming Goods and Services delivered as of the date of termination, except that such
payment amount shall not exceed the Estimate amount in effect at the time of termination, unless the
parties have previously agreed in writing to a greater amount.
19.3 The City may terminate this Agreement pursuant to Paragraph 11 hereof, as appropriate.
20. REPRESENTATIONS AND WARRANTIES
The parties represent and warrant that they are authorized to enter into this Agreement and that the persons
executing this Agreement have the authority to bind the party which they represent.
21. ADDITIONAL GOODS AND SERVICES
Vendor understands and agrees that City may, from time to time, request Vendor to provide additional goods
and services to City. When City desires additional goods and services from Vendor, the City shall notify Vendor
of such additional goods and services desired, as well as the time frame in which same are to be provided.
Only after City has approved Vendor’s time and cost estimate for the provision of such additional goods and
services, has encumbered sufficient monies to pay for same, and has authorized Vendor, in writing, to provide
such additional goods and services, shall such goods and services be provided by Vendor to City. A copy of
the City’s authorization documents for the purchase of additional goods and services shall be numbered and
attached hereto in the order in which they are approved by City.
22. TERM
Unless otherwise terminated in accordance with the termination provisions set forth in Paragraph 19
hereinabove, this Agreement shall be in effect from the Effective Date through December 31, 2022 and shall,
on the first day of each January thereafter, automatically renew for a period of one (1) calendar year, unless
otherwise agreed by the parties hereto.
23. HEADINGS
All heading and sections of this Agreement are inserted for convenience only and do not form a part of this
Agreement nor limit, expand or otherwise alter the meaning of any provision hereof.
24. BINDING EFFECT
The parties, and their respective officers, officials, agents, partners, successors, assigns and legal
representatives, are bound to the other with respect to all of the covenants, terms, warranties and obligations
set forth in Agreement.
25. NO THIRD PARTY BENEFICIARIES
This Agreement gives no rights or benefits to anyone other than City and Vendor.
S:\\Contracts\\Departments\\DOCS\\2022\\Davey Resource Group, Inc. Goods and Services.docx:9/14/2022 12:59 PM\]
5
Davey Resource Group, Inc.
Department of Community Services - 2022
Appropriation #1192 101 43-504.00 Fund; P.O. #106763
Contract Not To Exceed $59,000.00
26. DEBARMENT AND SUSPENSION
26.1 The Vendor certifies by entering into this Agreement that neither it nor its principals nor any of its
subcontractors are presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily
excluded from entering into this Agreement by any federal agency or by any department, agency or political
subdivision of the State of Indiana. The term “principal” for purposes of this Agreement means an officer,
director, owner, partner, key employee or other person with primary management or supervisory
responsibilities, or a person who has a critical influence on or substantive control over the operations of the
Vendor.
26.2 The Vendor certifies that it has verified the state and federal suspension and debarment status for all
subcontractors receiving funds under this Agreement and shall be solely responsible for any recoupment,
penalties or costs that might arise from use of a suspended or debarred subcontractor. The Vendor shall
immediately notify the City if any subcontractor becomes debarred or suspended, and shall, at the City’s
request, take all steps required by the City to terminate its contractual relationship with the subcontractor for
work to be performed under this Agreement.
27. IRAN CERTIFICATION
Pursuant to I.C. § 5-22-16.5, the Vendor shall certify that, in signing this Agreement, it does not engage in
investment activities within the Country of Iran.
28. ADVICE OF COUNSEL:
The parties warrant that they have read this Agreement and understand it, have had the opportunity to obtain
legal advice and assistance of counsel throughout the negotiation of this Agreement, and enter into same
freely, voluntarily, and without any duress, undue influence or coercion.
29. ENTIRE AGREEMENT:
This Agreement, together with any exhibits attached hereto or referenced herein, constitutes the entire
agreement between Vendor and City with respect to the subject matter hereof, and supersedes all prior oral
or written representations and agreements regarding same. Notwithstanding any other term or condition set
forth herein, but subject to paragraph 16 hereof, to the extent any term or condition contained in any exhibit
attached to this Agreement or in any document referenced herein conflicts with any term or condition contained
in this Agreement, the term or condition contained in this Agreement shall govern and prevail. This Agreement
may only be modified by written amendment executed by both parties hereto, or their successors in interest.
S:\\Contracts\\Departments\\DOCS\\2022\\Davey Resource Group, Inc. Goods and Services.docx:9/14/2022 12:59 PM\]
6
Davey Resource Group, Inc.
Department of Community Services - 2022
Appropriation #1192 101 43-504.00 Fund: P.O. #106763
Contract Not To Exceed $59,000.00
IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement as follows:
CITY OF CARMEL, INDIANA
by and through its Board of Public
Works and Safety
By:
James Brainard, Presiding Officer
Date:
Mary Ann Burke, Member
Date:
Lori S. Watson, Member
Date:
ATTEST.
Sue Wolfgang, Clerk
Date:
Davey Resource Group, Inc.
arwBy.
G
Authorized Signature
Jacob Bannister
Printed Name
Senior Associate Consultant
Title
FIDITIN: 82-1948528
Date: Aigi m
S:•%CmivazDepuU—WDDCS 2022'.Dmq Rey —Group. Inc Goodsand S—i—d-.,,914=' l_ 59 PNQ 7
Exhibit A
City of Carmel
DEP.l\RTl\ffNT OF COMMlJNfTY SERVICFS
QUOTE FOR TREE AND SHRUB REMOVAL, CHEMICAL APPLICATION AND OTHER LANDSCAPING SERVICES
Quotes are due July 29, 2022, at 11:00 am. Please submit to:
I.SCOPE OF SERVICES
Department of Community Services
ATTN: Daren Mindham
1 Civic Sq
Carmel, IN 46032
The quote is for tree and shrub removal, chemical application, and other landscaping services. TheContractor
will furnish all labor, chemicals, equipment, and services necessary for tree and shrub removal, and chemical
application.
II.CITY OF CARMEL REPRESENTATIVE
All questions related to this quote shall be addressed to:
Daren Mindham
Urban Forester
1 Civic Square
Carmel, IN 46032
Phone: 317-571-2283
Email: dmindham@carmel.i n.g av
Company Name: Davey Resource Group, Inc.a!---Signature: ---,,;,.----..... dz!!_-------1
Quote Location A Keystone Parkway mapped areas Amount:_,$.,.5""9_..0...,0:..::0:..:..;.00::...._ ________ _
Quote Location B City-wide mapped areas Amount: _$_3_0_,_rn_o_._o_o ____ ----
Date: 8/8/2022
City of Carmel
DL-:PA.RTMENT OF COMMUNITY Sl RVICl S
Ill. WORK REQUIREMENTS
Applicable Standards:
Contractor must adhere to American National Standards Institute (ANSI A300} and (ANSI 2133.1) current
editions.
Work Requirements:
All work shall be completed during the stated application timeframe after received work order from Carmel
Representative.
The Contractor will schedule project work to occur between the hours of 7:00 a.m. and 6:00 p.m. Monday
through Saturday, only, unless authorized by the Carmel Representative in advance. Contractor shall not
work on any city holidays.
Contractor shall require authorization from the Carmel Representative for any sub-contracted work.
Otherwise, all work shall be completed by employees of the Contractor.
Contractor shall supply all needed labor, trucks, equipment, supplies, materials, safety devices and other
equipment necessary to complete the work.
Traffic control is the sole responsibility of Contractor and shall be coordinated in advance with the proper
department(s) of the city. The blocking of public streets shall not be permitted unless prior approvals have
been made with the appropriate city departments and the Carmel Representative has been notified. Traffic
control shall be accomplished in conformance with state, county and local highway construction codes and
all other applicable law. A traffic maintenance plan is required by the Carmel Engineering Department for
the blocking of any lane. The handbook to use unless, otherwise directed, will be the CONCISE HANDBOOK
FOR TEMPORARY TRAFFIC CONTROL - Construction, Maintenance, and Utility Operations, 2016, SP-3.
The staging of vehicles or other equipment on any public sidewalk or path is-prohibited. Please contact our
Engineering Department for any questions about traffic control associated with the blocking of a lane.
Any injuries, damages, expenses or loss to any person or property, public or private, by Contractor during
performance of the project are the sole responsibility of the Contractor and shall be repaired or
compensated by the Contractor to the satisfaction of both the injured party and the Owner, at no cost to
the Owner.
Any alteration or modification of the work performed under the contract shall be made only by written
agreement between the Contractor and Carmel Representative and shall be made prior to commencement
of the altered or modified work. No claim for extra work or materials shall be allowed unless covered by
such a written agreement executed by all parties hereto.
All tree debris, or other debris resulting from any tree work shall be promptly cleaned up and removed from
site. The work area shall be always kept safe and neat until the cleanup operation is completed. Under no
2
City of Carmel
DEPARTMENT OF COMMUNITY SERVICES
private property in such a manner as to result in a hazard. This cost shall be included in the individual pricing
under 'Layout of Quote'.
Contractor shall be certified and hold all required applicator's licenses from the state of Indiana. Contractor
shall possess any city right-of-way permits, as necessary. Contractor must comply with all applicable
environmental, chemical, and other laws when performing its obligations.
Contractor shall submit product labels of all proposed chemicals for Carmel Representative approval prior
to use.
Contractor shall contact the Carmel Representative prior to the start of any applications. This notification is
meant to determine the time frame in which the application work is to be completed.
Water usage: Please contact Greg Hollander, ghollander@carmel.in.gov, for any water hydrant questions.
You will need a meter and yes, you will need to pay for it and there may be a deposit.
IV.LAYOUT OF QUOTE (to the nearest fifth dollar)
Do not cross over any fences
Removal and Maintenance: {Complete by October 10, 2022)
Cut and spray all tree of heaven (Ailanthus altissima), callery pear (Pyrus calleryana), multiflora rose (Rosa
multifora), bamboo, burning bush (euonymus alatus) and barberry (Berberis thunbergia, B. vulgaris)
Cut and remove all plant material with woody stems from the ground within 15 (fifteen) feet of the
Keystone asphalt, ten (10) feet from highway signage and light poles, and five (5) feet from all other
structures like walls or guard rails
Cut and remove all vines growing up trees
Remove all trash, non-biodegradable
Remove any piles of debris (sticks, vines)
Chemical Application: (Complete from October 10 to October 31, 2022)
Treatment: 2% glyphosate and .25% spreader sticker-per label for honeysuckle
Spray all honeysuckle (Lonicera tatarica, L. morrowii, L. X be/la) to the foliage until runoff
In areas near water, a foliar spray of an aqua labeled glyphosate with spreader should be used
90% effectiveness of honeysuckle mortality required
TREATMENT -2% glyphosate and .25% spreader sticker
LOCATION A Keystone Parkway; E 98th Street to Lowe's Way
B Mapped areas as attached
3
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116th S1
ECHO CREST
ORCHARD
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Keystone Parkway Invasive Species Removal
E ,1.":i'U St
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E,;n, HERE. GXDII,\ »fL"-lt1il og,e1. Inc, METI/NASA, USGS, E.PA, NPS, US Census Sure;;iu, 11 USDA
CHESTERTON
Legend ";;,:
1
Map View Number
Keystone Parkway Invasive Species Removal
0 85 170 -= 340 510 680
Feet
Parcel Boundary (publK}
Keystone Treatment Areas
Keystone Parkway Invasive Species Removal
o 45 go -=-180 270 360
Feet
Parcel Boundary (publk)
Keystone Treatment Areas
Keystone Parkway Invasive Species Removal
360
ec:::iec••-===•••Feet
o 45 go 180 270 Parcel Boundary (public)
Keystone Treatment Areas
Keystone Parkway Invasive Species Removal
330 440 ••=---===--
Feet
o ss 110 220 Parcel Boundary (public)
Keystone Treatment Areas
Gi) Keystone Parkway Invasive Species Removal
0 30 60 120 180 240 •=-:=-••==••
Feet
Parcel Boundary (fJublic)
Keystone Treatment Areas
Keystone Parkway Invasive Species Removal
0 45 90 180 270 360 -=-==---===---
Feet
L1gend
Parcel Boundary (public)
Keystone Treatment Areas
Keystone Parkway Invasive Species Removal
0 45 90 -= 180 270 360
Feet
Parcel Baunci ry (public)
Keystone Treatment Areas
Keystone Parkway Invasive Species Removal
0 35 70 140 210 280 -=•=-••===-••
Feet
Parcel Boundary {public)
Keystone Treatment Areas
Keystone Parkway Invasive Species Removal
0 35 70 -=-140 210 280
Feet
Parcel Bouncla1y (public)
Keystone Treatment Areas
EXHIBIT B
Invoice
Date:
Name of Company:
Address & Zip:
Telephone No.:
Fax No.:
Project Name:
Invoice No.
Purchase Order No:
Goods Services
Person Providing
Goods/Services
Date
Goods/
Service
Provided
Goods/Services Provided
Describe each good/service
separately and in detail)
Cost Per
Item
Hourly
Rate/
Hours
Worked
Total
GRAND TOTAL
Signature
Printed Name
EXHIBIT C
INSURANCE COVERAGES
Worker’s Compensation & Disability Statutory Limits
Employer’s Liability:
Bodily Injury by Accident/Disease: $100,000 each employee
Bodily Injury by Accident/Disease: $250,000 each accident
Bodily Injury by Accident/Disease: $500,000 policy limit
Property damage, contractual liability,
products-completed operations:
General Aggregate Limit (other than
Products/Completed Operations): $500,000
Products/Completed Operations: $500,000
Personal & Advertising Injury
Policy Limit: $500,000
Each Occurrence Limit: $250,000
Fire Damage (any one fire): $250,000
Medical Expense Limit (any one person): $ 50,000
Comprehensive Auto Liability (owned, hired and non-owned)
Bodily Single Limit: $500,000 each accident
Injury and property damage: $500,000 each accident
Policy Limit: $500,000
Umbrella Excess Liability
Each occurrence and aggregate: $500,000
Maximum deductible: $ 10,000
Andrew Kraut
Davey Resource Group, Inc.
HR Compliance Supervisor
9thSeptember22
Andrew Kraut, HR Compliance Supervisor
Andrew Kraut, HR Compliance Supervisor
City of Carmel INDIANA RETAIL TAX EXEMPT Page 1 of 1
CERTIFICATE NO. 003120155 002 0 PURCHASE ORDER NUMBER
FEDERAL EXCISE TAX EXEMPT 106763
ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES, A/P
CARMEL, INDIANA 46032-2584 VOUCHER, DELIVERY MEMO, PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO.
8/26/2022
DAVEY RESOURCE GROUP INC
VENDOR 5300 WELLINGTON BRANCH DR
SUITE 100
GAINESVILLE, VA 20155 -
PURCHASE ID BLANKET I CONTRACT I
68452
QUANTITY UNIT OF MEASURE I
Department: 1192
Account: 43-504.00
1 Each
Fund: 101 General Fund
Send Invoice To:
Dept of Community Service
1 Civic Square
Carmel, IN 46032-
Invasive Control
VENDOR NO.
373910
PAYMENT TERMS
DESCRIPTION
DESCR IPTION
Tree and Shrub Removal, Chemical Applicat ion and other
SHIP
TO
Landscap ing Serv ices
Dept of Community Service
1 Civic Square
Carmel, IN 46032-
FREIGHT
UNIT PRICE I EXTENSION
59,000.00 $59,000.00 -------
Sub Total $59,000.00
PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT I PROJECT I PROJECT ACCOUNT AMOUNT
SHIPPING INSTRUCTIONS
SHIP PREPAID.
COD. SHIPMENT CANNOT BE ACCEPTED.
PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO.
CONTROL NO. 1 06763
ORDERED BY
TITLE
CONTROLLER
PAYMENT $59,000.00
NP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE PO NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER
Mike Hollibaugh
Director
James Crider
Director of Administration
CzTfshfzHsfdivlijobu23;29qn-Bvh27-3133
David A. Henkel, PE, PTOE
Central IN Regional Leader
35-1455938
August 16, 2022
David A. Henkel
Lochmueller Group, Inc.
Central IN Regional Leader
16th August 22
David A. Henkel, PE, PTOE
David A. Henkel, PE, PTOE
CzTfshfzHsfdivlijobu2;51qn-Tfq19-3133
Exhibit A
Page 1 of 1INDIANARETAILTAXEXEMPT
CERTIFICATE NO. 003120155 0020PURCHASE ORDER NUMBERCityofCarmel
FEDERAL EXCISE TAXEXEMPT 106786
35-6000972 THIS NUMBER MUST APPEAR ON INVOICES, A/PONECIVICSQUARE
VOUCHER, DELIVERY MEMO, PACKING SLIPS, CARMEL, INDIANA 46032-2584 SHIPPING LABELS AND ANY CORRESPONDENCE
FORM APPROVED BYSTATE BOARD OFACCOUNTS FOR CITY OFCARMEL - 1997
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
9/6/202200350511
SMOCK FANSLER CORP Street Department
VENDORSHIP2910WMINNESOTAST 3400 W. 131st Street
TO Carmel, IN 46074-
INDIANAPOLIS, IN 46241 - (317) 733-2001
PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT
68760
QUANTITYUNIT OF MEASUREDESCRIPTIONUNIT PRICEEXTENSION
Department:Fund: 1206101General Fund
Account: 43-509.00
1EachSophia Square Fireplace Removal$22,600.00$22,600.00
Sub Total 22,600.00
Send Invoice To:
Street Department
3400 W. 131st Street
Carmel, IN 46074-
317) 733-2001 PLEASE INVOICE INDUPLICATE
DEPARTMENTACCOUNTPROJECTPROJECT ACCOUNTAMOUNT
22,600.00PAYMENT
A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE ASHIPPINGINSTRUCTIONSPARTOFTHEVOUCHERANDEVERYINVOICEANDVOUCHERHASTHEPROPERSWORN
SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
C.O.D. SHIPMENT CANNOT BE ACCEPTED.THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
ORDERED BYANDACTSAMENDATORYTHEREOFANDSUPPLEMENTTHERETO.
LeeHigginbotham
TITLECommissioner
CONTROL NO. 106786 CONTROLLER
CzTfshfzHsfdivlijobu22;48bn-Tfq1:-3133
Vasey Commercial Heating & Air Conditioning, Inc.
Brookshire Golf Course - 2022
Appropriation #1207 101 43-501.00 Fund; P.O. #106764
Contract Not To Exceed $8,508.00
6. DISCLOSURE AND WARNINGS:
If requested by City, Vendor shall promptly furnish to City, in such form and detail as City may direct, a list of
all chemicals, materials, substances and items used in or during the provision of the Goods and Services
provided hereunder, including the quantity, quality and concentration thereof and any other information relating
thereto. At the time of the delivery of the Goods and Services provided hereunder, Vendor agrees to furnish to
City sufficient written warning and notice (including appropriate labels on containers and packing) of any
hazardous material utilized in or that is a part of the Goods and Services.
7. LIENS:
Vendor shall not cause or permit the filing of any lien on any of City’s property. In the event any such lien is
filed and Vendor fails to remove such lien within ten (10) days after the filing thereof, by payment or bonding,
City shall have the right to pay such lien or obtain such bond, all at Vendor’s sole cost and expense.
8. DEFAULT:
In the event Vendor: (a) repudiates, breaches or defaults under any of the terms or conditions of this
Agreement, including Vendor’s warranties; (b) fails to provide the Goods and Services as specified herein; (c)
fails to make progress so as to endanger timely and proper provision of the Goods and Services and does not
correct such failure or breach within five (5) business days (or such shorter period of time as is commercially
reasonable under the circumstances) after receipt of notice from City specifying such failure or breach; or (d)
becomes insolvent, is placed into receivership, makes a general assignment for the benefit of creditors or
dissolves, each such event constituting an event of default hereunder, City shall have the right to (1) terminate
all or any parts of this Agreement, without liability to Vendor; and (2) exercise all other rights and remedies
available to City at law and/or in equity.
9. INSURANCE AND INDEMNIFICATION:
Vendor shall procure and maintain in full force and effect during the term of this Agreement, with an insurer
licensed to do business in the State of Indiana, such insurance as is necessary for the protection of City and
Vendor from all claims for damages under any workers’ compensation, occupational disease and/or
unemployment compensation act; for bodily injuries including, but not limited to, personal injury, sickness,
disease or death of or to any of Vendor’s agents, officers, employees, contractors and subcontractors; and, for
any injury to or destruction of property, including, but not limited to, any loss of use resulting therefrom. The
coverage amounts shall be no less than those amounts set forth in attached Exhibit C. Vendor shall cause its
insurers to name City as an additional insured on all such insurance policies, shall promptly provide City, upon
request, with copies of all such policies, and shall provide that such insurance policies shall not be canceled
without thirty (30) days prior notice to City. Vendor shall indemnify and hold harmless City from and against
any and all liabilities, claims, demands or expenses (including, but not limited to, reasonable attorney fees) for
injury, death and/or damages to any person or property arising from or in connection with Vendor’s provision
of Goods and Services pursuant to or under this Agreement or Vendor’s use of City property.
Vendor further agrees to indemnify, defend and hold harmless City and its officers, officials, agents and
employees from all claims and suits of whatever type, including, but not limited to, all court costs, attorney fees,
and other expenses, caused by any act or omission of Vendor and/or of any of Vendor’s agents, officers,
employees, contractors or subcontractors in the performance of this Agreement. These indemnification
obligations shall survive the termination of this Agreement.
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2
Vasey Commercial Heating & Air Conditioning, Inc.
Brookshire Golf Course - 2022
Appropriation #1207 101 43-501.00 Fund; P.O. #106764
Contract Not To Exceed $8,508.00
10. GOVERNMENT COMPLIANCE:
Vendor agrees to comply with all federal, state and local laws, executive orders, rules, regulations and codes
which may be applicable to Vendor’s performance of its obligations under this Agreement, and all relevant
provisions thereof are incorporated herein by this reference. Vendor agrees to indemnify and hold harmless
City from any loss, damage and/or liability resulting from any such violation of such laws, orders, rules,
regulations and codes. This indemnification obligation shall survive the termination of this Agreement.
11. NONDISCRIMINATION:
Vendor represents and warrants that it and all of its officers, employees, agents, contractors and
subcontractors shall comply with all laws of the United States, the State of Indiana and City prohibiting
discrimination against any employee, applicant for employment or other person in the provision of any Goods
and Services provided by this Agreement with respect to their hire, tenure, terms, conditions and privileges of
employment and any other matter related to their employment or subcontracting, because of race, religion,
color, sex, handicap, national origin, ancestry, age, disabled veteran status and/or Vietnam era veteran status.
12. E-VERIFY:
Pursuant to I.C. § 22-5-1.7 et seq., as the same may be amended from time to time, and as is incorporated
herein by this reference (the “Indiana E-Verify Law”), Vendor is required to enroll in and verify the work eligibility
status of its newly-hired employees using the E-Verify program, and to execute the Affidavit attached herein
as Exhibit D, affirming that it is enrolled and participating in the E-Verify program and does not knowingly
employ unauthorized aliens. In support of the Affidavit, Vendor shall provide the City with documentation
indicating that it has enrolled and is participating in the E-Verify program. Should Vendor subcontract
for the performance of any work under and pursuant to this Agreement, it shall fully comply with the Indiana E-
Verify Law as regards each such subcontractor. Should the Vendor or any subcontractor violate the Indiana
E-Verify law, the City may require a cure of such violation and thereafter, if no timely cure is performed,
terminate this Agreement in accordance with either the provisions hereof or those set forth in the Indiana E-
Verify Law. The requirements of this paragraph shall not apply should the E-Verify program cease to exist.
13. NO IMPLIED WAIVER:
The failure of either party to require performance by the other of any provision of this Agreement shall not affect
the right of such party to require such performance at any time thereafter, nor shall the waiver by any party of
a breach of any provision of this Agreement constitute a waiver of any succeeding breach of the same or any
other provision hereof.
14. NON-ASSIGNMENT:
Vendor shall not assign or pledge this Agreement, whether as collateral for a loan or otherwise, and shall not
delegate its obligations under this Agreement without City’s prior written consent.
15. RELATIONSHIP OF PARTIES:
The relationship of the parties hereto shall be as provided for in this Agreement, and neither Vendor nor any
of its officers, employees, contractors, subcontractors and agents are employees of City. The contract price
set forth herein shall be the full and maximum compensation and monies required of City to be paid to Vendor
under or pursuant to this Agreement
16. GOVERNING LAW; LAWSUITS:
This Agreement is to be construed in accordance with and governed by the laws of the State of Indiana, except
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3
Vasey Commercial Heating & Air Conditioning, Inc.
Brookshire Golf Course - 2022
Appropriation #1207 101 43-501.00 Fund; P.O. #106764
Contract Not To Exceed $8,508.00
for its conflict of laws provisions. The parties agree that, in the event a lawsuit is filed hereunder, they waive
their right to a jury trial, agree to file any such lawsuit in an appropriate court in Hamilton County, Indiana only,
and agree that such court is the appropriate venue for and has jurisdiction over same.
17. SEVERABILITY:
If any term of this Agreement is invalid or unenforceable under any statute, regulation, ordinance, executive
order or other rule of law, such term shall be deemed reformed or deleted, but only to the extent necessary to
comply with same, and the remaining provisions of this Agreement shall remain in full force and effect.
18. NOTICE:
Any notice provided for in this Agreement will be sufficient if itis in writing and is delivered by postage prepaid
U.S. certified mail, return receipt requested, to the party to be notified at the address specified herein:
If to City: City of Carmel AND City of Carmel
Brookshire Golf Course Office of Corporation Counsel
12120 Brookshire Parkway One Civic Square
Carmel, Indiana 46033 Carmel, Indiana 46032
If to Vendor: Vasey Commercial Heating & Air Conditioning, Inc.
10830 Andrade Drive
Zionsville, Indiana 46077
Notwithstanding the above, notice of termination under paragraph 19 hereinbelow shall be effective if given
orally, as long as written notice is then provided as set forth hereinabove within five (5) business days from the
date of such oral notice.
19. TERMINATION:
19.1 Notwithstanding anything to the contrary contained in this Agreement, City may, upon notice to Vendor,
immediately terminate this Agreement for cause, in the event of a default hereunder by Vendor and/or
if sufficient funds are not appropriated or encumbered to pay for the Goods and Services to be provided
hereunder. In the event of such termination, Vendor shall be entitled to receive only payment for the
undisputed invoice amount representing conforming Goods and Services delivered as of the date of
termination, except that such payment amount shall not exceed the Estimate amount in effect at the
time of termination, unless the parties have previously agreed in writing to a greater amount.
19.2 City may terminate this Agreement at any time upon thirty (30) days prior notice to Vendor. In the
event of such termination, Vendor shall be entitled to receive only payment for the undisputed invoice
amount of conforming Goods and Services delivered as of the date of termination, except that such
payment amount shall not exceed the Estimate amount in effect at the time of termination, unless the
parties have previously agreed in writing to a greater amount.
19.3 The City may terminate this Agreement pursuant to Paragraph 11 hereof, as appropriate.
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4
Vasey Commercial Heating & Air Conditioning, Inc.
Brookshire Golf Course - 2022
Appropriation #1207 101 43-501.00 Fund; P.O. #106764
Contract Not To Exceed $8,508.00
20. REPRESENTATIONS AND WARRANTIES
The parties represent and warrant that they are authorized to enter into this Agreement and that the persons
executing this Agreement have the authority to bind the party which they represent.
21. ADDITIONAL GOODS AND SERVICES
Vendor understands and agrees that City may, from time to time, request Vendor to provide additional goods
and services to City. When City desires additional goods and services from Vendor, the City shall notify Vendor
of such additional goods and services desired, as well as the time frame in which same are to be provided.
Only after City has approved Vendor’s time and cost estimate for the provision of such additional goods and
services, has encumbered sufficient monies to pay for same, and has authorized Vendor, in writing, to provide
such additional goods and services, shall such goods and services be provided by Vendor to City. A copy of
the City’s authorization documents for the purchase of additional goods and services shall be numbered and
attached hereto in the order in which they are approved by City.
22. TERM
Unless otherwise terminated in accordance with the termination provisions set forth in Paragraph 19
hereinabove, this Agreement shall be in effect from the Effective Date through December 31, 2022 and shall,
on the first day of each January thereafter, automatically renew for a period of one (1) calendar year, unless
otherwise agreed by the parties hereto.
23. HEADINGS
All heading and sections of this Agreement are inserted for convenience only and do not form a part of this
Agreement nor limit, expand or otherwise alter the meaning of any provision hereof.
24. BINDING EFFECT
The parties, and their respective officers, officials, agents, partners, successors, assigns and legal
representatives, are bound to the other with respect to all of the covenants, terms, warranties and obligations
set forth in Agreement.
25. NO THIRD PARTY BENEFICIARIES
This Agreement gives no rights or benefits to anyone other than City and Vendor.
26. DEBARMENT AND SUSPENSION
26.1 The Vendor certifies by entering into this Agreement that neither it nor its principals nor any of its
subcontractors are presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily
excluded from entering into this Agreement by any federal agency or by any department, agency or political
subdivision of the State of Indiana. The term “principal” for purposes of this Agreement means an officer,
director, owner, partner, key employee or other person with primary management or supervisory
responsibilities, or a person who has a critical influence on or substantive control over the operations of the
Vendor.
26.2 The Vendor certifies that it has verified the state and federal suspension and debarment status for all
subcontractors receiving funds under this Agreement and shall be solely responsible for any recoupment,
penalties or costs that might arise from use of a suspended or debarred subcontractor. The Vendor shall
immediately notify the City if any subcontractor becomes debarred or suspended, and shall, at the City’s
request, take all steps required by the City to terminate its contractual relationship with the subcontractor for
work to be performed under this Agreement.
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5
Exhibit A
EXHIBIT B
Invoice
Date:
Name of Company:
Address & Zip:
Telephone No.:
Fax No.:
Project Name:
Invoice No.
Purchase Order No:
Goods Services
Person Providing
Goods/Services
Date
Goods/
Service
Provided
Goods/Services Provided
Describe each good/service
separately and in detail)
Cost Per
Item
Hourly
Rate/
Hours
Worked
Total
GRAND TOTAL
Signature
Printed Name
EXHIBIT C
INSURANCE COVERAGES
Worker’s Compensation & Disability Statutory Limits
Employer’s Liability:
Bodily Injury by Accident/Disease: $100,000 each employee
Bodily Injury by Accident/Disease: $250,000 each accident
Bodily Injury by Accident/Disease: $500,000 policy limit
Property damage, contractual liability,
products-completed operations:
General Aggregate Limit (other than
Products/Completed Operations): $500,000
Products/Completed Operations: $500,000
Personal & Advertising Injury
Policy Limit: $500,000
Each Occurrence Limit: $250,000
Fire Damage (any one fire): $250,000
Medical Expense Limit (any one person): $ 50,000
Comprehensive Auto Liability (owned, hired and non-owned)
Bodily Single Limit: $500,000 each accident
Injury and property damage: $500,000 each accident
Policy Limit: $500,000
Umbrella Excess Liability
Each occurrence and aggregate: $500,000
Maximum deductible: $ 10,000
CLERK 9-14-22
BPW 9-21-22
REVIEWED/APPROVED VIA EMAIL
MAYOR BRAINARD APPROVED 9-2-22 - SEE
EMAIL INCLUDED IN PACKET
CPD HORNER 9-2-22 CFD HEAVNER 9-6-22
CRED BREWER 9-2-22
RETRO-RATIFICATION
x
Amendment to request
approved by BPW 04-20-22
CLERK 9-14-22
BPW 9-21-22
REVIEWED/APPROVED VIA EMAIL
CPD HORNER 9-9-22
CFD HEAVNER 9-9-22
CRED BREWER 9-13-22
----------- HH
Stage and Space:
September 16 17, 2022 and September 30 and October 1, 2022
1:00 PM –9:00 PM Each Day
Tent Up:
October 7, 2022 at 10:00 AM through October 10, 2022 before 12:00 PM
Space:
October 7 through October 9, 2022; 10:00 AM –9:00 PM Each Day
-----------
------------HH
HH
---------- HH
Hubbard
THIS EVENT WAS APPROVED BY BPW ON 8/17/2022.
THIS AMENDED REQUEST IS TO RESERVE 3 PARKING SPACES ON ELM ST
FOR A TRAILER.
CLERK 9-14-22
BPW 9-21-22
CPD HORNER 9-8-22
CFD HEAVNER 9-8-22
CRED BREWER 9-13-22
REVIEWED/APPROVED VIA EMAIL
CLERK 9-14-22
BPW 9-21-22
REVIEWED/APPROVED VIA EMAIL
CFD HEAVNER 9-7-22
CPD HORNER 9-7-22
CRED BREWER 9-13-22
ENG KIRSH-STREET USE OK
CLERK 9-14-22
BPW 9-21-22
REVIEWED/APPROVED VIA EMAIL
CPD HORNER 9-7-22
CFD HEAVNER 9-7-22
CRED BREWER 9-7-22
CLERK 9-14-22
BPW 9-21-22
REVIEWED/APPROVED VIA EMAIL
CFD HEAVNER 9-7-22
CPD HORNER 9-7-22
CRED BREWER 9-13-22
CITY OF CARMEL, INDIANA
INFORMATION
FACILITY REQUEST FORM
City Hall Caucus Room or Council Chambers
Name
Organization:
Phone Number:
Cell Number:
Email
Address
Organization Type:
Event/Use Purpose:
Event Date End Date
Number of People
Expected:
Set-Up Start time
Tear Down End Time
Event Start
time:
Event end
time:
Room Requested
GENERAL INFORMATION
Kathy Pelletier
The Children's TherAplay Foundation
kpelletier@childrenstheraplay.org
City
Carmel
State / Province / Region
IN
Postal / Zip Code
46032
Country
United States
Street Address
Address Line 2
Non-Profit Organization
Staff retreat workshop
10/7/2022 10/7/2022
40
07:45:00 AM
01:00:00 PM
08:30:00 AM 12:30:00 AM
ROOM REQUESTED CAUCUS ROOM
Caucus Room
REQUIRES BPW APPROVAL ONLY
The room may be divided into sections or can be one large room. Choose the size that you need. Room has an 8.5-foot
counter area with a sink.
Room Set-Up
Other seating options:
Equipment needed:
Equipment not provided:
Computers or connection cords/electrical cords
Microphones are not available in the Caucus rooms.
Projector
Other:
How many?
Room Requested
Equipment needed:
Equipment not provided:
Computers or connection/electrical cords.
Other:
How many?
The traditional seating arrangement is Boardroom style.
1/3 side has four, 5-foot tables with 10 chairs
2/3 side has six, 5-foot tables with 20 chairs (plus 15-20 chairs around perimeter
of room)
Classroom, Seating capacity 33
Theater (chairs only), Seating capacity 50
Projection screen
Are tables and/or chairs needed around periphery of room?
Yes
No
If you selected YES - please fill out the details below.
How many additional table/chairs are needed?
We need seating for about 40. A mix of table
seating and chairs is fine.
Note: Extra tables/chairs available: 34 chairs, eight 4-foot tables, six 6-foot tables.
ROOM REQUESTED COUNCIL CHAMBERS
Seating capacity: 112
Council Chambers
Microphone(s) 13 available on dais, 1 at presenter's podium, 1 at clerk's desk
Dais
Dais # and which ones
Projection Screen
Are tables and/or chairs needed around periphery of room?
Yes
No
If you selected YES - please fill out the details below.
How many additional table/chairs are needed?
Note: Extra tables/chairs available: 34 chairs, eight 4-foot tables, six 6-foot tables.
ACKNOWLEDGEMENT AND AGREEMENT
Mayor's Office
ACKNOWLEDGEMENT AND AGREEMENT
TO COMPLY WITH CITY FACILITY USE POLICY
I have read and understand the City of Carmel, Indiana ("City") Facility Use Policy and agree to be bound by all the terms
and conditions set forth therein.
I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for
any damage, repair or clean-up costs incurred by the City as a result of my use of a City facility.
I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Facility Use Policy and
by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I understand that the
Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful reason. I and/or my
organization also agree to indemnify and hold harmless the City of Carmel and all of its directors, officers, employees,
agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or in connection with this
Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our use of the City-owned
facility and/or property.
*
*
*
GO TO SUBMIT TAB TO FINALIZE YOUR REQUEST
The Children's TherAplay Foundation
Name of Organization/Applicant
Signature of Authorized Agent/Applicant
Kathy Pelletier Executive Director
Printed Name and Title (If applicable)
kpelletier@childrenstheraplay.org
Email (Required)
3,176,161,117
Phone Number (Required)
9919 Towne Road Carmel IN 46032
Address of Organization/Applicant
9/13/2022
Date
CITY OF CARMEL USE ONLY
Approved this _____day of__________, 20
CITY OF CARMEL, INDIANA
By and Through its Board of Public Works and Safety
___________________________________
James Brainard, Presiding Officer
Date: ______________________________
___________________________________
Mary Ann Burke, Member
Date: ______________________________
___________________________________
Lori Watson, Member
Date: ______________________________
ATTEST:
______________________________
Sue Wolfgang, City Clerk
Date: ______________________________
Special Conditions:__________________________________________________________________
SUBMIT
CLERK 9-14-22
BPW 9-21-22
ONLY BPW APPROVAL REQUIRED
CARMEL CLAY PARKS APPROVED 9-7-22
CLERK 9-14-22
BPW 9-21-22
CPD HORNER 9-8-22
CFD HEAVNER 9-8-22
CRED BREWER 9-13-22
CLERK 9-14-22
BPW 9-21-22
REVIEWED/APPROVED VIA EMAIL
CPD HORNER 9-12-22
CFD HEAVNER 9-12-22
CRED BREWER 9-13-22
CLERK 9-14-22
BPW 9-21-22
REVIEWED/APPROVED VIA EMAIL
CPD HORNER 9-9-22
CFD HEAVNER 9-9-22
CRED BREWER 9-13-22
---------- HH
________ HH
________ HH
_______ HH
September 30 through
October 2, 2022; 10:00 AM - 9:00 PM
Close Elm Street from Veterans Way to
Parking Garage near Monon Boulevard
Use / Close City Street and Sidewalk
----------------------------- ----------------------------------------------------------------------
This is a backup date in case of rain
on 9/30 or 10/1
CLERK 9-14-22
BPW 9-21-22
REVIEWED/APPROVED VIA EMAIL
CPD HORNER 9-7-22
CFD HEAVNER 9-7-22
CRED BREWER 9-13-22
CLERK 9-14-22
BPW 9-21-22
REVIEWED/APPROVED VIA EMAIL
CPD HORNER 9-9-22
CFD HEAVNER 9-9-22
CRED BREWER 9-13-22
Section I 0. Authority. The undersigned person executing this Easement for and on behalf of Grantor represents and warrants that he or she has been duly authorized by Grantor to execute and deliver this Easement, and that all actions, votes, approvals and/or restrictions necessary to allow the execution and delivery of this Easement have been undertaken.
STATE OF fNDIANA ) )SS:COUNTY OF HAMIL TON )
By:j#J;J£5
:;,y:;� � (-f � � �
Printed Name
J. e_efore me, a Notary Public in and for said County and State, personally appeared
OC te I+ mG , who acknowledged execution of the foregoing Easement for andon behalf of dd t)v, · · P LL-(:_
Witness my hand and Notarial Seal this __ ___,,,_�_ day of&phru fuw , 20d-�
My Commission �xpires:1 , l�ol dod 'i_ ' \
Residing in �dn ek2 County
Se pADll;, o 0'-1lvLl.0d
Notary Public
--------�_..,,._ STEPti.41-i EA TUSSEY
My CommisSIOO E1,p.rs.;
November 30, 2024
Commission Number NPD693750
Hendricks County
Wood Porsche RE, LLC ("Grantor")
CITY OF CARMEL BOARD OF PUBLIC WORKS & SAFETY ("Grantee")
James Brainard, Mayor
Date: -----
Mary Ann Burke, Member
Date: -----
Lori Watson, Member
Date: -----
ATTEST:
Sue Wolfgang, Clerk
Date:
STATE OF INDIANA )
)SS:
COUNTY OF HAMIL TO )
-----
Before me, a Notary Public in and for said County and State, personally appeared James
Brainard, a member of the City of Carmel, Indiana Board of Public Works & Safety and
acknowledged execution of the foregoing Easement for and on behalf of City of Carmel, Indiana
Board of Public Works & Safety.
Witness my hand and Notarial Seal this ____ day of _________ , 20_.
My Commission Expires:
Residing in County -------
Notary Public
Printed Name
STATE OF INDIA A )
)SS:
COUNTY OF HAMIL TON )
Before me, a Notary Public in and for said County and State, personally appeared Sue
Wolfgang, the Clerk of the City of Carmel, Indiana and acknowledged execution of the
foregoing Easement as the Clerk of the City of Carmel, Indiana.
Witness my hand and Notarial Seal this day of , 20_ -------------
My Commission Expires:
Notary Public
Residing in _______ County
Printed Name
Pursuant to IC 36-2-11-1 S(b )(2), I affirm, under the penalties for perjury, that l have taken reasonable care to redact each Social Security number in this document, unless required by law -
Jon Oberlander, Esq.
Prepared by: Jon Oberlander, Corporation Counsel, One Civic Square, Carmel, IN
46032
Return to: Jeremy Kashman, P.E., City Engineer, One Civic Square, Carmel, IN 46032
EXHIBIT A
EXHIBIT A
Table of Contents
BPW Agenda 09.21.2022
BPW Minutes 09.07.2022 with docs and links
1Joint Funding Agreement; U.S. Department of the Interior; ($4,500.00); U.S. Geological Survey for Water
Resource Investigations; Williams Creek at 96th Street;
Canon Solutions America, Inc; ($1,074.60); Printer Lease - 36 Months; Additional Services Amendment; LAW
DEPT
Cardno, Inc; ($22,000.00); 2022 Invasive Control; DOCS
Change Order 1; A & S General Construction; ($250.00); Carmel Data Center Project - Painting; CO #1;
Engineering
Change Order 1; Dillon Construction Group; ($2,000.00); Carmel Data Center Project - Demolition Cleanup of
ICE Bridge; CO #1; Engineering
Change Order 1; United Construction Services; ($197,413.68); 18-ENG-06 - Walnut Street and Range Line Road
Roundabout; CO #1, Final; Engineering
Change Order 3; Frederick’s, Inc.; ($37,149.00); Carmel Data Center Project - Fabricate Install ICE Bridge; CO
#3; Engineering
Change Order 3; Rieth-Riley Construction, Inc.; ($171,824.40); 20-ENG-01 Smokey Row Road Reconstruction
from Old Meridian Road to Range Line Road; CO #3; Engineering
Davey Resource Group, Inc.; ($59,000.00); 2022 Invasive Control; DOCS
Lochmueller Group, Inc.; ($155,700.00); 20-ENG-02 116th Street and River Road Roundabout - Design;
Engineering
Smock Fansler Corporation; ASA; ($22,600.00); Sophia Square Fireplace Removal; Street
Vasey Commercial Heating & Air Conditioning, Inc.; ($8,508.00); One Year Maintenance Agreement;
Brookshire
ACK_HOTELCARM_CARTGRN_9-8-22
ACK_LAKEWOOD_BLKPTY_9-17-22_Redacted
ACK_LATENITMAIN_STAGE_9-16-22_Redacted
ACK_MIDTOWNSGOTTALENT_MIDTWNPLAZA
AcMEND_MUSCLEMOB_MDTWNPL_STREETUSE_Redacted
ALBRECHT_CONCERT_3RDSTNE_10-1_Redacted
ASHTONBLKPTY_10-9-22_Redacted
BIKEDONATION_CITYHALLLOT_10-29_Redacted
ChildrensTheraplay_Caucus_10-7-22_Redacted
DAYLILYSOCIETY_CHAMBERS_Redacted
GLUHWEINGALLOP_12-3-22_Redacted
MeetMeOnMain_Nov22-Sept23
MIDTWNTALENT_BACKUP_10-2-22
SCHWALMWED_HCEPATIO_9-3-2023_Redacted
SCULPTURERESTOR_SIDEWALKCLOSE_9-26 to 9-30
1
4
12
22
26
41
44
46
54
58
83
107
131
134
156
163
170
177
183
190
198
205
212
217
221
229
235
242
248
Right of Way Dedication ROW; 14138 Shelborne Road - Islamic Life Center; Al Salam Foundation, Property
Owners
Street Closure Open Pavement Cut; Woodland Circle 206 Woodland Lane; Centerpoint Energy
Lane Closure; Northbound Range Line Road - 1st on Main; October 7, 2022 for up to Two Months; Gino
Martino, Lauth Group
Grant of Perpetual Storm Water Quality Management Easement; 14138 Shelborne Road - Islamic Life Center; Al
Salam Foundation, Property Owners
Grant of Perpetual Storm Water Quality Management Easement; 3400 E. 96th Street - Tom Wood Powersports;
Wood Porsche; Property Owners
Grant of Perpetual Storm Water Quality Management Easement; 735 W. Carmel Drive - Lakefront Court Lot 2 in
Medical Office Building; BCRM Professional Partners
256
263
265
267
280
281