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Home My WebLink AboutPaperless Packet for BPW 09.07.22Board of Public Works and Safety Meeting Agenda Wednesday, September 7, 2022 – 10:00 a.m. Council Chambers City Hall, One Civic Square MEETING CALLED TO ORDER 1. MINUTES a. Minutes from the August 17, 2022, Regular Meeting 2. BID/QUOTE OPENINGS AND AWARDS a. Acknowledgement of bid from August 17, 2022 Bid Opening 2022 for 2022 Sewer Lining Project b. Bid Award for 2022 Sewer Lining Project; John Duffy, Director of the Department of Utilities c. Quote Opening for 22-STR-08 Hanging Basket Contract; Lee Higginbotham, Street Commissioner 3. PERFORMANCE BOND RELEASE / REDUCTION APPROVAL REQUESTS a. Resolution BPW 09-07-22-01; Coombs Property Redevelopment; Right of Way and Erosion Control; Bridgewater Masters, LLC b. Resolution BPW 09-07-22-02; Christian Brothers Auto; Erosion Control; CBH Properties Carmel 4. CONTRACTS a. Request for Amendment to Master Services Agreement; Continental Broadband, LLC d/b/a Expedient; Amended Scope of Services; Timothy Renick, Director of Information and Communication Systems b. Request for Purchase of Goods and Services; CrossRoad Engineers, P.C.; ($12,500.00); 20-SW-11 ASA #2 Duke Energy - Carmel 69 Substation Re-Route Inspection; Additional Services Amendment #2; Jeremy Kashman, City Engineer c. Request for Purchase of Goods and Services; Engledow, Inc.; ($72,010.00); 2022 Holiday Market Decorations - Goods; Additional Services Amendment; Lee Higginbotham, Street Commissioner d. Request for Purchase of Goods and Services; Engledow, Inc.; ($58,000.00); 2022 Holiday Market Decorations - Labor; Additional Services Amendment #2; Lee Higginbotham, Street Commissioner e. Request for Purchase of Goods and Services; Hood’s Gardens, Inc.; ($130,726.50); 2023 Flowers; Additional Services Amendment; Lee Higginbotham, Street Commissioner f. Request for Purchase of Goods and Services; JAF Property Services, Inc.; ($32,676.00); Cameras and Equipment - New Admin Building; Additional Services Amendment #2; Chief David Haboush, Carmel Fire Department g. Request for Purchase of Goods and Services; Lochmueller Group, Inc.; ($155,700.00); 22-ENG-02 116th Street and River Road Roundabout - Design; Jeremy Kashman, City Engineer 5. REQUEST TO USE CITY STREETS/PROPERTY a. Request to Acknowledge Mayor’s Approval to Use Midtown Plaza; Lemonade Stand Benefiting Riley Children’s Hospital; August 27, 2022; 4:00 PM – 9:00 PM; George Pedersen, Carmel High School b. Request to Acknowledge Mayor’s Approval to Use Midtown Plaza; BodyBoost & Brews - Free HIIT Class; September 18, 2022; 7:00 AM – 8:00 AM; Debra Sexton, FIT4MOM Carmel c. Request to Use City Streets with Rolling Closures; Bike to Be Heard; CPD Will Be Present; September 17, 2022; 5:00 PM – 7:00 PM; Aaron Williams, Boone County Racial Diversity Coalition d. Request to Use Midtown Plaza; Popcorn Fundraiser for Lion’s Club Boy Scout Pack 112; at Movie Events on Mondays; September 12, 19, 26 and October 3, 10, 17 in 2022; 4:00 PM – 8:00 PM; Mitch Manders e. Request to Use Civic Square Gazebo / Fountain Area / Single Lane Rolling Closures; Brain Bolt 5K - Goodman Campbell Brain & Spine; October 1, 2022; 4:00 AM – 2:00 PM; Lee O’Connor, RaceMaker Productions, LLC f. Request to Use / Close City Street; Brocktoberfest - 2 Day Event; Cranston Street from Old Meridian to the End of the Block; October 14, 2022 at 9:00 AM through October 15, 2022 at 10:00 PM; Barry Miller, Brockway Public House g. Request to Use / Close City Street; 11th Annual Brookshire 500; Andover Drive in Brookshire North Neighborhood; October 1, 2022; 8:00 AM - 10:00 PM; Bryan Patrick Ferry, Brookshire North HOA h. Request to Use / Close City Street; Neighborhood Block Party; Carmelview Drive; September 17, 2022; 4:00 PM - 10:00 PM; Kathryn Lustig i. Request to Use Veterans Memorial Plaza; Annual 9/11 Remembrance Ceremony; September 11, 2022; 7:00 AM – 11:00 AM; Renee Butts, Carmel Fire Department j. Request to Use Midtown Plaza; Colts Thursday Night Football Viewing Party; October 6, 2022; 2:00 PM – 11:00 PM; Colin Burns, Indianapolis Colts k. Request to Use / Close City Street; Annual Street Party; Ironwood Court; September 17, 2022; 5:00 PM - 10:00 PM; Kevin Sasena, Cool Creek North HOA l. Request to Use Civic Square Gazebo; Diabetes Youth Foundation of Indiana - Scavenger Hunt and Dinner; September 18, 2022; 1:30 PM – 6:30 PM; Jenna White, Diabetes Youth Foundation of Indiana m. Request to Use Civic Square Gazebo; International Dance Festival; September 17, 2022 at 12:00 PM through September 18, 2022 at 9:00 PM; Parool Patel, Namaste Carmel n. Request to Use Council Chambers; Candidate Forum; October 4, 2022; 5:00 PM – 9:00 PM; Karen Cheney, Hamilton County League of Women Voters o. Request to Use Monon & Main Plaza; October Meet Me on Main; October 8, 2022; 4:00 PM – 9:30 PM; Karolyn Brumley, City of Carmel p. Request to Use City Center Plaza / Stage; OktoberFest; September 30, 2022; 8:00 AM – 11:59 PM; Meg Gates Osborne, City of Carmel q. Request to Use City Street / Traffic Control; The National Roundabout Week Celebration; Roundabout at Elm; September 22, 2022; 3:00 PM – 8:00 PM; Meg Gates Osborne, City of Carmel r. Request to Use Civic Square Gazebo / Lane Restrictions on City Streets; 2023 Indiana Women’s Half Marathon & 5K; October 21, 2022; 6:00 AM – 11:00 AM; Todd Oliver, Carmel Road Racing Group 6. OTHER a. Request for 2 New Curb Cuts / Vacation of Existing Curb Cut; 10404 Ditch Road; Kaleb Sondgerath, Kimley-Horn b. Request for Commercial Curb Cut / Pavement Cut; Lakefront Court - Lot 2; Ashton Fritz, Fritz Engineering c. Request for Consent to Encroach and Variance; 3973 Bear Creek Way; Scott and Elizabeth Herman, Property Owners d. Request for Grant of Easement Agreement; DSKCR Realty, LLC; 120 N. Range Line Road; Project# 17-ENG-01; Brad Pease, Engineering Department e. Request for Grant of Easement Agreement; Duke Energy Indiana, LLC; 31 1st Avenue NW; Parcel#s 29-09-25-122-027.000-018 and 29-09-25-122-028.000-018; Brad Pease, Engineering Department f. Request for Lane Restrictions / Sidewalk Closure; Hamilton Crossing II - Pennsylvania Street and Carmel Drive; Mike Timko, Kimley-Horn g. Request for Lane Restrictions; Train Depot Relocation - Carmel Clay Historical Society; Moving from 211 1st Street SW to 599 3rd Avenue SW; Tyler Ford, CTI Construction h. Request for Stormwater Technical Standards Waiver; Proscenium II – Executive Drive and Range Line Road.; Timothy Hill, Novo Development 7. ADJOURNMENT Board of Public Works and Safety Meeting 1 Minutes 2 Wednesday, August 17, 2022 – 10:00 a.m. 3 Council Chambers City Hall, One Civic Square 4 5 MEETING CALLED TO ORDER 6 7 Mayor Brainard called the meeting to order at 10:01 AM. 8 9 MEMBERS PRESENT 10 11 Mayor James Brainard, Board Members Lori Watson and Mary Ann Burke, Deputy Clerk Holly Harmeyer, and 12 Jon Oberlander, Corporation Counsel, were present 13 14 MINUTES 15 16 Minutes from the July 28, 2022 Regular Meeting. Board Member Burke moved to approve. Mayor James Brainard 17 seconded. Request approved 2-0. Board Member Watson abstained due to her absence from the last meeting. 18 19 BID/QUOTE OPENINGS AND AWARDS 20 21 Bid Opening for Clay Township Center Addition Project; 22 Lori Watson opened the bids and Mayor Brainard read them aloud: 23 24 Contractor Category of Work Bid 25 Fredericks, Inc. Sitework $331,880.00 26 White Construction, LLC Sitework $432,000.00 27 Fredericks, Inc. Concrete $90,240.00 28 JTB Masonry, LLC Masonry $139,000.00 29 Fredericks, Inc. Rough Carpentry $97,145.00 30 Reliant Electric Electrical $169,774.00 31 Fredericks, Inc. Electrical $189,631.00 32 Quality Plumbing & Heating Plumbing $90,000.00 33 Quality Plumbing & Heating HVAC $109,000.00 34 ERMCO, Inc. Technology $85,800.00 35 36 37 Bid Opening for 2022 Sewer Lining Project; 38 Lori Watson opened the quote and Mayor Brainard read it aloud: 39 40 Contractor Bid 41 Insituform Technologies USA, LLC $181,507.00 42 Insight Pipe Contracting, LLC $183,052.00 43 SAK Construction, LLC $218,404.00 44 45 Opened immediately after the meeting was adjourned, but was received prior to the due date and time: 46 Inliner Solutions, LLC $241,880.00 47 48 49 Request for 36” Sanitary Sewer Lining Emergency Contract Award 50 John Duffy, Director of the Department of Utilities, requested an emergency contract award due to an 51 immediate need for repair to a 36” sewer line. The sewer line, which carries over 7,000,000 gallons of wastewater 52 daily from the east side of Carmel to the treatment facility, is experiencing significant corrosion. In addition, 53 bank erosion compromises its integrity along Cool Creek. A breach would affect both Cool Creek and the White 54 River. Jon Oberlander, Corporation Counsel, submitted for the record a letter he prepared justifying the 55 emergency contract award, a letter from Philip Teague, PE, principal engineer for the project, and quotes from 56 three vendors. The letters and documents are included at the end of the minutes. Board Member Burke moved to 57 approve the request for an emergency contract award. Board Member Watson seconded. Request approved 3-0. 58 59 Reading of Quotes for 36” Sanitary Sewer Lining Emergency Project 60 John Duffy, Director of the Department of Utilities, read the quotes. Jon Oberlander presented a list of the 61 quotes for the record. 62 Contractor Estimated Time Bid 63 Insituform Technologies USA, LLC 56 days $399,774.40 64 Inliner Solutions, LLC 105 days $389,540.00 65 SAK Construction, LLC 90 days $785,160.00 66 67 36” Sanitary Sewer Lining Emergency Contract Award 68 John Duffy, Director of the Department of Utilities, recommended awarding the bid to Insituform Technologies 69 USA, LLC, the second lowest, responsive bidder. The estimated time for completion by Insituform was 49 days 70 less than the lowest bidder, which was a greater consideration in this situation. Board Member Burke moved to 71 award the bid to Insituform Technologies USA, LLC with an estimated timeframe of 56 days in the amount of 72 $399,774.40. Board Member Watson seconded. Request unanimously approved 3-0. 73 74 PERFORMANCE RELEASE/REDUCTION APPROVAL REQUESTS 75 76 Request for Bond Reduction; ($6,255.60); Aloft and Elements Hotel; Board Member Burke moved to approve. 77 Board Member Watson seconded. Request approved 3-0. 78 79 Resolution BPW 08-17-22-03; Extra Space Storage; Right of Way; Board Member Burke moved to approve. 80 Board Member Watson seconded. Resolution approved 3-0. 81 82 CONTRACTS 83 84 Request for Ground Lease; Martin Marietta Materials, Inc.; ($10.00 per year); Gray Road Property; Board 85 Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 86 87 Request for Interlocal Agreement; ($37,352.00); Hamilton County Solid Waste Board; Household Waste 88 Collection Services for 2023; Board Member Burke moved to approve. Board Member Watson seconded. Request 89 approved 3-0. 90 91 Resolution BPW 08-17-22-01; A Resolution of the City of Carmel Board of Public Works and Safety 92 Acknowledging Agreement Between City and Vendor; All Star Paving, Inc.; ($224,979.82); 22-STR-05 - Path 93 Preservation; Board Member Burke moved to approve. Board Member Watson seconded. Resolution approved 94 3-0. 95 96 Resolution BPW 08-17-22-02; A Resolution of the City of Carmel Board of Public Works and Safety 97 Acknowledging Agreement Between City and Vendor; Connor Fine Painting, Inc.; ($20,670.00); 22-STR-04 - 98 Pergolas; Painting of the Pergolas at the Reflecting Pond; Board Member Burke moved to approve. Board 99 Member Watson seconded. Resolution approved 3-0. 100 101 Request for Addendum to Service Agreement; Metals Treatment Technologies; ($23,250.00); Carmel Police 102 Firing Range - Lead Maintenance; One Year Contract; Board Member Burke moved to approve. Board Member 103 Watson seconded. Request approved 3-0. 104 105 Request for Purchase of Goods and Services; Duke Energy; ($29,845.64); 20-SW-11 - Carmel 69 Substation Re-106 route; Cost and Date Increases; CO #1; Board Member Burke moved to approve. Board Member Watson 107 seconded. Request approved 3-0. 108 109 Request for Purchase of Goods and Services; Morphey Construction, Inc.; ($62,863.08); 18-ENG-21 - 1st Street 110 NW and 17-SW-09 2nd Street SW and Crooked Stick; CO #2, Final; Board Member Burke moved to approve. 111 Board Member Watson seconded. Request approved 3-0. 112 113 Request for Purchase of Goods and Services; Insituform Technologies USA, LLC; ($399,774.00); 2022 36-inch 114 Sewer Lining Project; Board Member Burke moved to approve. Board Member Watson seconded. Request 115 approved 3-0. 116 117 Request for Purchase of Goods and Services; Officeworks Services, LLC; ($32,076.90); Furniture Purchase / 118 Install / Support / Service; Additional Services Amendment #2; Board Member Burke moved to approve. Board 119 Member Watson seconded. Request approved 3-0. 120 121 Request for Purchase of Goods and Services; Rejuvtec, Inc.; ($146,031.00); 22-STR-06 - Road Rejuvenation; 122 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 123 124 REQUEST TO USE CITY STREETS/PROPERTY 125 126 Request to Amend Previously Amended Use Request; St. Christopher’s Strawberry Festival; Add Reserved 127 Parking South of Midtown Plaza; August 20, 2022; 8:00 AM - 8:00 PM; Board Member Burke moved to approve 128 based on all conditions by City departments being met. Board Member Watson seconded. Request approved 3-0. 129 130 Request to Use / Close City Streets; Clay Middle School Trojan 5K; Rolling Closures in Bayhill and Waterstone 131 Neighborhoods; September 10, 2022; 8:00 AM – 11:30 AM; Board Member Burke moved to approve based on 132 all conditions by City departments being met. Board Member Watson seconded. Request approved 3-0. 133 134 Request to Use City Hall Caucus Room; Compass Indiana, LLC; August Sales Meeting; August 23, 2022; 9:30 135 AM – 12:00 PM; Board Member Burke moved to approve based on all conditions by City departments being met. 136 Board Member Watson seconded. Request approved 3-0. 137 138 Request to Use Civic Square Gazebo; Packet Pickup for Donut Judge Me 5K; August 27, 2022; 2:00 PM – 5:00 139 PM; Board Member Burke moved to approve based on all conditions by City departments being met. Board 140 Member Watson seconded. Request approved 3-0. 141 142 Request to Use / Close Neighborhood Street; Annual Elden Glen Neighborhood Block Party; Eden Glen Drive 143 Cul-de-sac Closure; August 20, 2022; 4:00 PM – 9:00 PM; Board Member Burke moved to approve based on all 144 conditions by City departments being met. Board Member Watson seconded. Request approved 3-0. 145 146 Request to Use Midtown Plaza; Muscle Mobility Performance & Wellness Free Yoga Event Supporting the 147 National Eating Disorder Association; September 24, 2022; 9:00 AM – 3:00 PM; Board Member Burke moved 148 to approve based on all conditions by City departments being met. Board Member Watson seconded. Request 149 approved 3-0. 150 151 Request to Use City of Carmel Stage; Carmel International Arts Festival; September 23, 2022 at 5:00 PM through 152 September 25, 2022 at 6:00 PM; Board Member Burke moved to approve based on all conditions by City 153 departments being met. Board Member Watson seconded. Request approved 3-0. 154 155 Request to Use / Close Neighborhood Streets; Overbrook Farms HOA Summer Block Party; August 20, 2022; 156 8:00 AM – 10:00 PM; Rain Date August 21, 2022; Board Member Burke moved to approve based on all 157 conditions by City departments being met. Board Member Watson seconded. Request approved 3-0. 158 159 Request to Use Civic Square Gazebo and Fountain Area; Pups + Popsicles Community Event; September 9, 160 2022; 1:00 PM – 9:00 PM; Board Member Burke moved to approve based on all conditions by City departments 161 being met. Board Member Watson seconded. Request approved 3-0. 162 163 Request to Use / Close Neighborhood Streets; Ridge Road Oktoberfest; Cool Creek Estates; Ridge Road Closure; 164 September 17, 2022; 3:00 PM – 12:00 AM; Board Member Burke moved to approve based on all conditions by 165 City departments being met. Board Member Watson seconded. Request approved 3-0. 166 167 Request to Use Streets / CPD Traffic Control; Trinity Free Clinic 5K Road Race; October 8, 2022; 6:00 AM – 168 10:00 AM; Board Member Burke moved to approve based on all conditions by City departments being met. Board 169 Member Watson seconded. Request approved 3-0. 170 171 Request to Use / Close Neighborhood Streets; Annual Neighborhood Party; Ute Drive Closure; September 16, 172 2022 at 4:00 PM through September 17, 2022 at 10:00 AM; Rain Date September 17, 2022; Board Member 173 Burke moved to approve based on all conditions by City departments being met. Board Member Watson seconded. 174 Request approved 3-0. 175 176 Request to Use CPD Traffic Control Near Veterans Memorial Plaza; City of Carmel Veterans Day Ceremony; 177 November 10, 2022; 11:00 AM – 2:00 PM; Board Member Burke moved to approve based on all conditions by 178 City departments being met. Board Member Watson seconded. Request approved 3-0. 179 180 Request to Use Parking Spaces; City of Carmel Veterans Day Ceremony; Reserve Six Parking Spaces - 181 Tarkington Theater West Doors; November 10, 2022; 11:00 AM – 2:00 PM; Board Member Burke moved to 182 approve based on all conditions by City departments being met. Board Member Watson seconded. Request 183 approved 3-0. 184 185 Request to Use Midtown Plaza; Shred415 Free Outdoor Workout; September 21, 2022; 5:00 PM – 7:00 PM; 186 Board Member Burke moved to approve based on all conditions by City departments being met. Board Member 187 Watson seconded. Request approved 3-0. 188 189 OTHER 190 191 Request for Consent to Encroach and Variance; 4635 Royal Oak Lane; Board Member Burke moved to approve 192 based on all conditions by the City engineer being met. Board Member Watson seconded. Request approved 3-0. 193 194 Request for Consent to Encroach and Variance; 13991 Brookstone Drive; Board Member Burke moved to 195 approve based on all conditions by the City engineer being met. Board Member Watson seconded. Request 196 approved 3-0. 197 198 Request for Grant of Perpetual Storm Water Quality Management Easement; 10026 Spring Mill Road; Board 199 Member Burke moved to approve based on all conditions by the City engineer being met. Board Member Watson 200 seconded. Request approved 3-0. 201 202 Request for Grant of Perpetual Storm Water Quality Management Easement; 10216 N Michigan Road - 203 Guidepost Montessori; Board Member Burke moved to approve based on all conditions by the City engineer 204 being met. Board Member Watson seconded. Request approved 3-0. 205 206 Request for Grant of Perpetual Storm Water Quality Management Easement; 14598 Oak Ridge Road - Our Lady 207 of Mount Carmel; Board Member Burke moved to approve based on all conditions by the City engineer being 208 met. Board Member Watson seconded. Request approved 3-0. 209 210 Request for Right of Way Dedication; 10026 Spring Mill Road; Board Member Burke moved to approve based 211 on all conditions by the City engineer being met. Board Member Watson seconded. Request approved 3-0. 212 213 Request for Small Cell Permit; Permit #SC-2022-00005; 1412 W 96th Street - Pole ID GN Indy 0721; Board 214 Member Burke moved to approve based on all conditions by the City engineer being met. Board Member Watson 215 seconded. Request approved 3-0. 216 217 Request for Storm Water Technical Standards Waiver; Hamilton Crossing Phase II - 12201 N Meridian Street - 218 Southwest Corner of Pennsylvania Street and Carmel Drive; Board Member Burke moved to approve based on 219 all conditions by the City engineer being met. Board Member Watson seconded. Request approved 3-0. 220 221 Request for Storm Water Technical Standards Waiver; Islamic Life Center Carmel – Northwest Corner of 141st 222 Street and Shelborne Road; Board Member Burke moved to approve based on all conditions by the City engineer 223 being met. Board Member Watson seconded. Request approved 3-0. 224 225 Request for Street Closure; 2nd Avenue NW between Main Street and 1st Street NW; Sophia Square Maintenance; 226 Board Member Burke moved to approve based on all conditions by the City engineer being met. Board Member 227 Watson seconded. Request approved 3-0. 228 229 ADD-ONS 230 231 Board Member Burke moved to add two items to the agenda. Board Member Watson seconded. Adding two items to 232 the agenda approved 3-0. 233 234 Resolution 08-17-22-04 235 Comprehensively and orderly restating the list of certain city streets within proximity of school property where 236 ‘no parking or idling’ signs have been approved. Board Member Burke moved to approve. Board Member Watson 237 seconded. Resolution approved 3-0. 238 239 Request to Use Midtown Plaza 240 The Indiana Chapter of the American Society of Landscape Architects requests permission to show a video in 241 Midtown Plaza on August 25, 2022 5:00 PM -9:30 PM. The video is about Frederick Law Olmsted and celebrates 242 his contributions to the profession. 2022 marks the anniversary of Mr. Olmsted’s birth. Board Member Burke 243 moved to approve. Board Member Watson seconded. Request approved 3-0. 244 245 ADJOURNMENT 246 247 Mayor Brainard adjourned the meeting at 10:19 a.m. 248 249 The meeting was reconvened by Mayor Brainard at 10:21. 250 251 An additional 2022 Sewer Lining Project bid packet was presented to the Board. A timestamp showed the Inline 252 Solutions, LLC bid packet for $249,880.00 was received prior to the due date and time. Lori Watson opened the 253 bid and Mayor Brainard read it aloud. It was then given to John Duffy for bid award consideration. It will also 254 be acknowledged at the next City of Carmel Board of Public Works and Safety meeting. 255 256 Mayor Brainard adjourned the meeting at 10:22 a.m. 257 258 259 260 261 APPROVED: ____________________________________ 262 Sue Wolfgang – City Clerk 263 264 _____________________________________ 265 Mayor James Brainard 266 ATTEST: 267 268 __________________________________ 269 Sue Wolfgang – City Clerk 270 CzTfshfzHsfdivlijobu5;36qn-Bvh3:-3133 CzTfshfzHsfdivlijobu:;46bn-Bvh27-3133 CzTfshfzHsfdivlijobu4;15qn-Bvh3:-3133 Page ofExhibitA 5ƒv I 5 TheCity of Carmel StreetDepartment is requesting pricing for the following items. Any substitutionsmust be approved by Crystal Edmondson. See details below for shipment dates and location. Please nd return the completed quote requestby 8 amTuesday August2, 2022 via email to cedmondson@carmel.in.gov. Any questionsfor this quoterequestcan bedirectedto thisemail as well. TotalCostforItemNameSize/ Description Quantity Price per item Item Red Bow below). Nylonfabric 180bows 19.50 3510.00 with gromets Live Frazier No mixedgreenery; 300 rolls 105.00 31,500. 00 Garland LiveFrazier 180wreaths 25.004500.00 Wreaths diameter Warm white- LED; 5mm wide angle Commercialgrade, 500sets 26.00 1300.00 mini lights exterior rating Warm white- G5035 ft length perset 100sets 50.005000.00 string lightsArborvitae 5 gal/ 5308 75.00 23, 100.00Globular 5 gal20 40.00800. 00 BoxwoodPyramidal 5 gal100 45.004500. 00 BoxwoodRentingfromBlackPotsfor all November2022120 15.001800.00 shrubs/trees through March 2023* Shipping 500.00Total 72, Page of Shipping details: thShippingaddressis1100E116St, Carmel, Indiana 46032. Shipment ofbows and lights needs to beassoon aspossible. thShipmentoflivegarlandandwreathsneedstobeNovember8, 2022. Red bow: 8/8/2022 ENGLEDOW, INC CARMEL, IN 46032 - 106722 1100 E 116TH ST City of Carmel ONE CIVIC SQUARE CARMEL, INDIANA 46032-2584 FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997 INDIANA RETAIL TAX EXEMPT CERTIFICATE NO. 003120155 002 0 FEDERAL EXCISE TAX EXEMPT 35-6000972 PURCHASE ORDER NUMBER THIS NUMBER MUST APPEAR ON INVOICES, A/P VOUCHER, DELIVERY MEMO, PACKING SLIPS, SHIPPING LABELS AND ANY CORRESPONDENCE PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION VENDOR SHIP TO PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT EXTENSION Street Department 3400 W. 131st Street Carmel, IN 46074- 317) 733-2001 358653 UNITPRICEDESCRIPTIONUNITOFMEASUREQUANTITY Page 1 of 1 67993 1206Department:101Fund:General Fund 43-509.00Account: Holiday MarketDecorations1 $72,010.00 $72,010.00Each 72,010.00SubTotal 72,010.00 Send Invoice To: PLEASE INVOICE IN DUPLICATE DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT SHIPPING INSTRUCTIONS SHIP PREPAID. C.O.D. SHIPMENT CANNOT BE ACCEPTED. PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 PAYMENT A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. CONTROL NO. 106722 ORDERED BY TITLE CONTROLLER Street Department 3400 W. 131st Street Carmel, IN 46074- Lee Higginbotham 317) 733-2001 Commissioner CzTfshfzHsfdivlijobu4;16qn-Bvh3:-3133 Exhibit A City ofCarmel Street Department Quote Request for Service Installing Decorations to Carmel Holiday Market Dates of Service: thInstallationtobecompletedbyMondayNovember14, 2022 ndthRemovalofdecorationtobebetweenJanuary2andJanuary15, 2023. Use attached 2021 depiction to aid in layout. Please note some changes in hut location between 2021 and 2022. Location of Service: 1Carter Green, Carmel, IN 46032 Materials for Service: All material will be provided by the City of Carmel Street Department. Details of Decoration: A. Light Post (28) 1. Wrap each light post with approximately 30 linear feet of fresh Fraser Fir Rope Garland. 2. Wrap each light post with 2 strands of 70 M5 Warm White LED Christmas Lights, 4" Spacing, 24’ length. Light strings shall follow rope garland. 3. Ornaments B. Bollards (49) 1. Wrap each bollard with approximately 12 linear feet of fresh Fraser Fir Rope Garland. 2. Wrap each bollard with 1strand of 70 M5 Warm White LED Christmas Lights, 4" Spacing, 24’ length. Light strings shall follow rope garland. C. Christkindl Market Buildings (49) 1. Line the front and sides (not the back) of the roof lines with approximately 55 linear feet of fresh Fraser Fir Rope Garland. 2. Line the front and sides ofthe roof lines with 1 strand of Globe String Lights, G50 Bulb, 50 Ft. Green C7 Strand, Warm White. Light string shall follow rope garland. 3. Fill the front gable with approximately 60 linear feet of fresh Fraser Fir Garland 4. Fill the front gable area with approximately 3 strands of 70 M5 Warm White LED Christmas Lights, 4" Spacing, 24’ length. 5. Hang 1 fresh Fraser Fir Wreath per sides (not front and back) of building exposed to pedestrian view. 6. Swagger approximately 6linear feet of fresh Fraser Fir Garland Rope underneath wreath per side of building. 7. Swagger 1 strand of70 M5 Warm White LED Christmas Lights, 4" Spacing, 24’ length. Light string shall follow rope garland. D. Christkindl Skate Rental Building & Kids Activity Center & Grill Hut (3) 1. Line the front and sides and back ofthe roof lines with approximately 85 linear feet of fresh Fraser Fir Rope Garland. 2. Line the front and sides of the roof lines with 2strands of Globe String Lights, G50 Bulb, 50 Ft. Green C7 Strand, Warm White. Light strings shall follow rope garland. 3. Fill the front gable with approximately 60 linear feet of fresh Fraser Fir Garland 4. Fill the front gable area with approximately 3 strands of 70 M5 Warm White LED Christmas Lights, 4" Spacing, 24’ length. 5. Hang 7 fresh Fraser Fir Wreaths (2 on each side and 3on the front) of Skate Rental Building. 6. Swagger approximately 42 linear feet of fresh Fraser Fir Garland Rope (approximately 6’ underneath each wreath). 7. Swagger 3strands of 70 M5 Warm White LED Christmas Lights, 4" Spacing, 24’ length. Light strings shall follow rope garland. E. Christkindl Zamboni Rental Building (1) 1. Line the front and sides (not the back) of the roof lines with approximately 55 linear feet of fresh Fraser Fir Rope Garland. 2. Line the front and sides of the roof lines with 1 strand of Globe String Lights, G50 Bulb, 50 Ft. Green C7 Strand, Warm White. Light string shall follow rope garland. 3. Fill the front gable with approximately 60 linear feet of fresh Fraser Fir Garland 4. Fill the front gable area with approximately 3 strands of 70 M5 Warm White LED Christmas Lights, 4" Spacing, 24’ length. 5. Hang 6fresh Fraser Fir Wreaths (2 on each side and 3 on the front) ofZamboni Building. 6. Swagger approximately 36 linear feet of fresh Fraser Fir Garland Rope (approximately 6’ underneath each wreath). 7. Swagger 2 strands of 70 M5 Warm White LED Christmas Lights, 4" Spacing, 24’ length. Light strings shall follow rope garland. 8. Hang 4 - 20" LED 18 Point Snowflake on accordion building doors. Do not interfere with door operation. F. Ice Rink Perimeter 1. Swagger approximately 540 linear feet of fresh Fraser Fir Rope Garland around outside perimeter of glass of ice skating rink. Keep hand rail clear. 2. Swagger approximately 23 strands of70 M5 Warm White LED Christmas Lights, 4" Spacing, 24’ length. Light strings shall follow rope garland. G. Temporary Decorative Screening Fence Between Buildings 1. Hang 26 fresh Fraser Fir Wreaths distributed evenly throughout the market on fencing facing pedestrian view. 2. Swagger approximately 300 linear feet offresh Fraser Fir Rope Garland underneath each wreath and to edges offence. Connect swagger around corners when possible. 3. Swagger approximately 13 strands of70 M5 Warm White LED Christmas Lights, 4" Spacing, 24’ length. Light strings shall follow rope garland. H. Portable Event Fencing (6) 1. Swagger approximately 36 linear feet offresh Fraser Fir Rope Garland on side of fence facing ice rink for each 24’ long piece of event fence. Keep hand rail clear. 2. Swagger approximately 2 strands of 70 M5 Warm White LED Christmas Lights, 4" Spacing, 24’ length for each 24’ long piece of event fence. Light strings shall follow rope garland. I. Oak Trees on the Green (32) 1. Decorate the 32 oak trees on the Green with strand of 70 M5 Warm White LED Christmas Lights, 4" Spacing, 24’ length. Attach strands from the ground; top strands use the boom truck. 16 tree receptacle stakes are used for the trees directly adjacent to the Center Green. Plug LED mini lights on these 16 trees with male-ends at base of tree. Zip tie lights to base of tree and wrap lights in circles around base (3 inch spacing between rings). For the 16 trees on the outer side of the crushed pathway, wrap the trees with the female-ends at the base of the tree. Attach all 6strands to the tree. The bucket truck is needed to complete the top of the tree. The bucket truck also needs to plug the 20’ gray extension cord from the top of one tree to the top of the second tree. Be sure to check plugs so male end is plugged into electrical plug at bollards Use 32 - 15” black zip ties to secure lights to trunk of trees. J. Monon Greenway Border 1. Along the Monon, there is 523’ of the following pattern: PLANTER BOX; PICKET FENCE; PLANTER BENCH; PICKET FENCE. There will be 20 groups of this pattern, and the total pattern length is estimated at 26’ 6”. The planter boxes will 5’ 3” long with 3arborvitae bushes inthem. The planter benches will not get decoration. The picket fences will be 8’ long and get live evergreen garland decoration. EXECUTION: 1.2 INSTALLATION A. Holiday decorations shall be installed before November 14, 2022. All lights shall be tested prior to this date and replaced where needed. B. Exact locations of elements such aswreaths, trees and garland shall be approved by Carmel Street Department. Schedule meeting for adjustments with Carmel Street Department a minimum of 1 week prior to completion. ndC. Contractor shall remove garland from light posts and bollards after January 2 and before January 15. String lights shall remain on light posts and bollards until the removal of the temporary ice skating rink. String lights shall be removed from light posts and bollards and stored with company performing work. ndD. Contractor shall remove planters with holiday trees after January 2 and before January 15. Dispose of holiday trees. Planters shall be stored with Christkindl Market buildings. Rented planters shall be returned to company performing work. E. Fresh cut garland rope and wreaths on Christkindl Market buildings and temporary decorative ndfenceshallberemovedanddisposedofafterJanuary2 and before January 15. String lights around garland shall be stored with company performing work. F. Heavy duty plastic stanchion and signature event portable PVC fencing shall be removed with Christkindl Market buildings. Coordinate with the City to determine fencing to remain with ice skating rink operation until end of season inMarch. END OF SPECIFICATIONS 8/19/2022 ENGLEDOW, INC CARMEL, IN 46032 - 106752 1100 E 116TH ST City of Carmel ONE CIVIC SQUARE CARMEL, INDIANA 46032-2584 FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997 INDIANA RETAIL TAX EXEMPT CERTIFICATE NO. 003120155 002 0 FEDERAL EXCISE TAX EXEMPT 35-6000972 PURCHASE ORDER NUMBER THIS NUMBER MUST APPEAR ON INVOICES, A/P VOUCHER, DELIVERY MEMO, PACKING SLIPS, SHIPPING LABELS AND ANY CORRESPONDENCE PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION VENDOR SHIP TO PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT EXTENSION Street Department 3400 W. 131st Street Carmel, IN 46074- 317) 733-2001 358653 UNITPRICEDESCRIPTIONUNITOFMEASUREQUANTITY Page 1 of 1 68315 1206Department:101Fund:General Fund 43-509.00Account: Holiday MarketDecorations1 $58,000.00 $58,000.00Each 58,000.00SubTotal 58,000.00 Send Invoice To: PLEASE INVOICE IN DUPLICATE DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT SHIPPING INSTRUCTIONS SHIP PREPAID. C.O.D. SHIPMENT CANNOT BE ACCEPTED. PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 PAYMENT A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. CONTROL NO. 106752 ORDERED BY TITLE CONTROLLER Street Department 3400 W. 131st Street Carmel, IN 46074- Lee Higginbotham 317) 733-2001 Commissioner CzTfshfzHsfdivlijobu3;4:qn-Bvh3:-3133 Exhibit A Hoods Gardens Price Total City of Carmel Street Department Flowers for 2023 Spring $13,668.00 Summer $42,118.50 Fall $17,440.00 Winter $57,500.00 TOTAL $130,726.50 8/17/2022 HOODS GARDENS INC NOBLESVILLE, IN 46060 - 106746 11644 GREENFIELD AVENUE City of Carmel ONE CIVIC SQUARE CARMEL, INDIANA 46032-2584 FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997 INDIANA RETAIL TAX EXEMPT CERTIFICATE NO. 003120155 002 0 FEDERAL EXCISE TAX EXEMPT 35-6000972 PURCHASE ORDER NUMBER THIS NUMBER MUST APPEAR ON INVOICES, A/P VOUCHER, DELIVERY MEMO, PACKING SLIPS, SHIPPING LABELS AND ANY CORRESPONDENCE PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION VENDOR SHIP TO PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT EXTENSION Street Department 3400 W. 131st Street Carmel, IN 46074- 317) 733-2001 353541 UNITPRICEDESCRIPTIONUNITOFMEASUREQUANTITY Page 1 of 1 Matt Higginbotham 68257 2201Department:2201Fund:Motor Vehicle Highway FND 42-390.34Account: Flowers1 $130,726.50 $130,726.50Each 130,726.50SubTotal 130,726.50 Send Invoice To: PLEASE INVOICE IN DUPLICATE DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT SHIPPING INSTRUCTIONS SHIP PREPAID. C.O.D. SHIPMENT CANNOT BE ACCEPTED. PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 PAYMENT A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. CONTROL NO. 106746 ORDERED BY TITLE CONTROLLER Street Department 3400 W. 131st Street Carmel, IN 46074- Lee Higginbotham 317) 733-2001 Commissioner CzTfshfzHsfdivlijobu22;17bn-Bvh34-3133 Exhibit A 8/18/2022 JAF PROPERTY SERVICES INDIANAPOLIS, IN 46256 - 106751 8020 BAY BROOK DRIVE City of Carmel ONE CIVIC SQUARE CARMEL, INDIANA 46032-2584 FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997 INDIANA RETAIL TAX EXEMPT CERTIFICATE NO. 003120155 002 0 FEDERAL EXCISE TAX EXEMPT 35-6000972 PURCHASE ORDER NUMBER THIS NUMBER MUST APPEAR ON INVOICES, A/P VOUCHER, DELIVERY MEMO, PACKING SLIPS, SHIPPING LABELS AND ANY CORRESPONDENCE PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION VENDOR SHIP TO PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT EXTENSION Cameras & Equipment - New Admin Building Carmel Fire Department 10701 N. College Avenue, Ste A Carmel, IN 46280- 372781 UNITPRICEDESCRIPTIONUNITOFMEASUREQUANTITY Page 1 of 1 68305 1120Department:101Fund:General Fund 43-501.00Account: Axis T91D61Mount17 $75.00 $1,275.00Each Axis T94M01D PendantKit17 $52.00 $884.00Each Hang WAP PerPrint11 $65.00 $715.00Each Labor to Install Cameras/Equipment New AdminBuilding43 $65.00 $2,795.00Each NVT VideoBallun4 $160.00 $640.00Each 6,309.00SubTotal 44-670.99Account: Axis 8105-ECamera4 $918.00 $3,672.00Each AxisCamera17 $1,275.00 $21,675.00EachQ3538-LVE Axis M-4206-LVCamera2 $510.00 $1,020.00Each 26,367.00SubTotal 32,676.00 Send Invoice To: PLEASE INVOICE IN DUPLICATE DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT SHIPPING INSTRUCTIONS SHIP PREPAID. C.O.D. SHIPMENT CANNOT BE ACCEPTED. PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 PAYMENT A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. CONTROL NO. 106751 ORDERED BY TITLE CONTROLLER Carmel Fire Department 2 Civic Square Carmel, IN 46032- Denise Snyder James Crider Accreditation/Budget Administrator Director of Administration CzTfshfzHsfdivlijobu23;29qn-Bvh27-3133 David A. Henkel, PE, PTOE Central IN Regional Leader 35-1455938 August 16, 2022 David A. Henkel Lochmueller Group, Inc. Central IN Regional Leader 16th August 22 David A. Henkel, PE, PTOE David A. Henkel, PE, PTOE CLERK 8-30-22 BPW 9-7-22 MAYOR APPROVED EVENT 8-25-22 EMAIL INCLUDED IN THIS REQUEST. RETRO-RATIFICATION REVIEWED/APPROVED VIA EMAIL CRED BREWER 8-9-22 CFD HEAVNER 8-9-22 CPD KEITH 8-9-22 ------------- 9-18-22 ------------- 9-18-22 CLERK 8-30-22 BPW 9-7-22 CLERK 8-30-22 BPW 9-7-22 REVIEWED/APPROVED VIA EMAIL CRED BREWER 8-26-22 CPD HORNER 8-29-22 *HAS TALKED WITH ORGANIZER CFD HEAVNER 8-29-22 MONDAY DATES: 9/12, 9/19, 9/26, 10/3, 10/10, 10/17 - 2022 1 adult, 1 scout CLERK 8-30-22 BPW 9-17-22 REVEWED/APPROVED VIA EMAIL CRED BREWER/BRUMLEY 8-30-22 CFD HEAVNER 8-30-22 CPD HORNER 8-30-22 CLERK 8-30-22 BPW 9-7-22 REVIEWED/APPROVED VIA EMAIL CRED BREWER 8-23-22 CPD HORNER 8-23-22 CFD HEAVNER 8-23-22 PARKS APPROVAL INCLUDED 8-18-22 ---------- PM CLERK 8-30-22 BPW 9-7-22 REVIEWED/APPROVED VIA EMAIL CFD HEAVNER 8-15-22 CPD HORNER 8-15-22 CRED BREWER 8-17-22 CLERK 8-30-22 BPW 9-7-22 REVIEWED/APPROVED VIA EMAIL CPD HORNER 8-18-22 CFD HEAVNER 8-22-22 CRED BREWER 8-19-22 CLERK 8-30-22 BPW 8-17-22 REVIEWED/APPROVED VIA EMAIL CRED BREWER 8-23-22 CPD HORNER 8-23-22 CFD HEAVNER 8-23-22 CL;ERK 8-30-22 BPW 9-7-22 REVIEWED/APPROVED VIA EMAIL CPD HORNER 8-18-22 CFD HEAVNER 8-22-22 CRED BREWER 8-19-22 CLERK 8-30-22 BPW 9-7-22 REVIEWED/APPROVED VIA EMAIL CRED BREWER/BRUMLEY 8-30-22 CFD HEAVNER 8-30-22 CPD HORNER 8-30-22 CLERK 8-30-22 BPW 9--7-22 REVIEWED/APPROVED VIA EMAIL CPD HORNER 8-18-22 CRED BREWER 8-19-22 CFD HEAVNER 8-22-22 CLERK 8-30-22 BPW 9-7-22 REVIEWED/APPROVED VIA EMAIL CPD HORNER 8-30-22CFD HEAVNER 8-30-22 CRED BREWER 8-30-22 --- PM ----- PM CLERK 8-30-22 BPW 9-7-22 REVIEWED/APPROVED VIA EMAIL CFD HEAVNER 8-15-22 CPD HORNER 8-15-22 CRED BREWER 8-17-22 --- PM ----- PM CITY OF CARMEL, INDIANA INFORMATION FACILITY REQUEST FORM City Hall Caucus Room or Council Chambers Name Organization: Phone Number: Cell Num Email Address Organization Type: Event/Use Purpose: Event Date End Date Number of People Expected: GENERAL INFORMATION Karen Cheney (LWV member) Hamilton County League of Women Voters City Fishers State / Province / Region IN Postal / Zip Code 46037 Country United States Non-Profit Organization Candidate forum - candidates in contested races (November mid-term election) will be invited to attend, in addition to the public. 10/4/2022 10/4/2022 50 - TEXT ENTERED BY K.C. IN ERROR CLERK 8-30-22 BPW 9-7-22 OUTSIDE REVIEW NOT NECESSARY BPW APPROVAL ONLY Set-Up Start time Tear Down End Time Event Start time: Event end time: Room Requested The room may be divided into sections or can be one large room. Choose the size that you need. Room has an 8.5-foot counter area with a sink. Room Set-Up Other seating options: Equipment needed: Equipment not provided: Computers or connection cords/electrical cords Microphones are not available in the Caucus rooms. Projector Other: How many? Room Requested Equipment needed: Equipment not provided: 05:00:00 PM 09:00:00 PM 06:00:00 PM 08:00:00 PM ROOM REQUESTED CAUCUS ROOM Caucus Room The traditional seating arrangement is Boardroom style. 1/3 side has four, 5-foot tables with 10 chairs 2/3 side has six, 5-foot tables with 20 chairs (plus 15-20 chairs around perimeter of room) Classroom, Seating capacity 33 Theater (chairs only), Seating capacity 50 Projection screen Are tables and/or chairs needed around periphery of room? Yes No If you selected YES - please fill out the details below. How many additional table/chairs are needed? Note: Extra tables/chairs available: 34 chairs, eight 4-foot tables, six 6-foot tables. ROOM REQUESTED COUNCIL CHAMBERS Seating capacity: 112 Council Chambers Microphone(s) 13 available on dais, 1 at presenter's podium, 1 at clerk's desk Dais Dais 10, one mic for facilitator Dais # and which ones Projection Screen / 10 MICS at one of the tables in front of dais. Chair on side so that person will face the dais. Computers or connection/electrical cords. Other: How many? Are tables and/or chairs needed around periphery of room? Yes No If you selected YES - please fill out the details below. How many additional table/chairs are needed? Note: Extra tables/chairs available: 34 chairs, eight 4-foot tables, six 6-foot tables. -------- x One 6-foot table ACKNOWLEDGEMENT AND AGREEMENT Mayor's Office ACKNOWLEDGEMENT AND AGREEMENT TO COMPLY WITH CITY FACILITY USE POLICY I have read and understand the City of Carmel, Indiana ("City") Facility Use Policy and agree to be bound by all the terms and conditions set forth therein. I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any damage, repair or clean-up costs incurred by the City as a result of my use of a City facility. I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Facility Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors, officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our use of the City-owned facility and/or property. * GO TO SUBMIT TAB TO FINALIZE YOUR REQUEST Hamilton County League of Women Voters/Karen Cheney (member) Name of Organization/Applicant Signature of Authorized Agent/Applicant Karen Cheney (LWV member/representative) Printed Name and Title (If applicable) 13865 Willesden Circle, Fishers, IN 46037 Address of Organization/Applicant 8/15/2022 Date CITY OF CARMEL USE ONLY Approved this _____day of__________, 20 CITY OF CARMEL, INDIANA By and Through its Board of Public Works and Safety ___________________________________ James Brainard, Presiding Officer Date: ______________________________ ___________________________________ Mary Ann Burke, Member Date: ______________________________ ___________________________________ Lori Watson, Member Date: ______________________________ ATTEST: ______________________________ Sue Wolfgang, City Clerk Date: ______________________________ Special Conditions:__________________________________________________________________ SUBMIT CLERK 8-30-22 BPW 9-7-22 REVIEWED/APPROVED VIA EMAIL CRED BREWER 8-26-22 CPD HORNER 8-29-22 CFD HEAVNER 8-29-22 C LAZZARA 8-20-22 X CLERK 8-30-22 BPW 9-7-22 REVIEWED/APPROVED VIA EMAIL CRED BREWER 8-23-22 CPD HORNER 8-23-22 CFD HEAVNER 8-23-22 ============== 11:59 PM CLERK 8-30-22 BPW 9-7-22 REVIEWED/APPROVED VIA EMAIL CRED BREWER 8-23-22 CPD HORNER 8-23-22 CFD HEAVNER 8-23-22 Josh Kirsh, Engineering, tentative approval on route. Will follow up closer to the event. 8-23-22 CLERK 8-30-22 BPW 9-7-22 REVIEWED/APPROVED VIA EMAIL CRED BREWER 8-26-22 CPD HORNER 8-29-22 CFD HEAVNER 8-29-22 ---------------------------------- (not requesting) Prepared by:Duke Energy Indiana, LLCParcel #29-09-25-122-027.000-018 Return to: Duke Energy Indiana, LLC 29-09-25-122-028.000-018 Attn: Megan Johnson 1000 EMainSt MailCode: WP989 CzTfshfzHsfdivlijobu:;23bn-Bvh36-3133Plainfield, IN46168 EASEMENT State ofIndiana County ofHamilton THIS EASEMENT (“Easement”) ismade this ____ day of _____________ 2, from CITY OF CARMELIndiana (“Grantor”, whether oneormore), toDUKE ENERGY INDIANA, LLC, anIndianalimited liability company (“Grantee”). Grantor, forandinconsideration ofthe sumofOneand00/100Dollar ($1.00) andother goodand valuable consideration, the receipt andsufficiency ofwhich arehereby acknowledged, doesherebygrant untoGrantee aperpetual andnon-exclusive easement,toconstruct, reconstruct, operate, patrol, maintain, repair, replace, relocate, add to, modify, andremove electricand communication linesincluding, butnot limited to, allnecessary supporting structures, andallother appurtenant apparatus and equipmentfor the transmission anddistribution ofelectrical energy, andfortechnological purposes related totheoperation oftheelectricfacilitiesand for thecommunication purposes ofIncumbent Local Exchange Carriers collectively, “Facilities”). Grantor istheowner ofthatcertain property described inSection 25, Township 18north, Range 3 East, ClayTownship, HamiltonCounty, State ofIndiana; being apartofLot3and10, inSimeon Hawkins Addition toBethlehem asrecorded inDeed Record30, Page 441, andalsoInstrument Number2017010010,intheOffice oftheRecorder ofHamiltonCounty, Indiana(“Property”). ForGrantee’sInternal Use: Work Order#: 10788972 1 The Facilities shallbeunderground, except asneeded onorabove theground tosupport the underground Facilities, andlocated in, upon, along, under, through, andacross aportion oftheProperty within aneasement areadescribed asfollows: Easement being that areaindicated, relative tolandmarks andproperty lines, shown onadrawing marked Exhibit “A”, attached heretoandbecoming aparthereof (hereinafter referred toasthe “Easement Area”). Therights granted herein include, butare notlimited to, thefollowing: 1.Grantee shall havetherightofingress andegress over theEasement Area, Property, andany adjoining lands nowowned orhereinafter acquired by Grantor (using lanes, driveways, and adjoining public roads where practical asdetermined byGrantee). 2.Grantee shall havetheright totrim, cutdown, andremove fromtheEasement Area, atanytime ortimes andusingsafeandgenerally accepted arboricultural practices, trees, limbs, undergrowth, other vegetation, and obstructions. 3.Grantee shall havetherighttotrim, cutdown, and remove from theProperty, atany timeortimes andusingsafeandgenerally accepted arboricultural practices, dead, diseased, weak, dying, or leaning treesorlimbs, which, intheopinion ofGrantee, might fallupon theEasement Area or interfere withthesafeandreliable operation oftheFacilities. 4.Intentionally omitted. 5.Grantee shallhave therighttorelocate theFacilities andEasement Area on theProperty to conform toanyfuture highway orstreet relocation, widening, oralterations. 6.Grantor shallnotplace, orpermit theplacement of, anystructures, improvements, facilities, or obstructions, within oradjacent totheEasement Area, which mayinterfere withtheexercise of therights granted herein toGrantee. Grantee shallhavetherighttoremove anysuchstructure, improvement, facility, orobstruction attheexpense ofGrantor. 7.Excluding theremoval ofvegetation, structures, improvements, facilities, andobstructions as provided herein, Grantee shallpromptly repair orcause toberepaired anyphysical damage tothe surface areaoftheEasement Area andProperty resulting fromtheexercise ofthe rights granted herein toGrantee. Such repair shall betoacondition which isreasonably close tothecondition prior tothedamage, andshallonlybe totheextent suchdamage wascaused byGrantee or its contractors oremployees. 8.Notwithstanding anything tothecontrary above, thegeneral location oftheFacilities isshownon thesketchattached heretoasExhibit Aand incorporated herein byreference. Thefinaland definitive location oftheEasement Area shallbecome established byandupon thefinal installation and erection oftheFacilities byGrantee insubstantial compliance withExhibit A. 9.Allother rights andprivileges reasonably necessary, inGrantee’ssolediscretion, forthesafe, reliable, andefficient installation, operation, andmaintenance oftheFacilities. ForGrantee’sInternal Use: Work Order #: 10788972 2 Theterms Grantor andGrantee shallinclude therespective heirs, successors, andassigns of Grantor andGrantee. Thefailure ofGrantee toexercise orcontinue toexercise orenforce anyofthe rights herein granted shallnotbeconstrued asawaiver orabandonment oftherightthereafter atanytime, orfromtimetotime, toexercise anyandallsuchrights. TOHAVE ANDTOHOLD saidrights, privilege, andeasement untoGrantee, its successors, licensees, andassigns, forever. Grantor warrants andcovenants thatGrantor hasthefullrightand authority toconvey toGrantee thisperpetual Easement, andthatGrantee shall havequiet andpeaceful possession, useandenjoyment ofthe same. ForGrantee’sInternal Use: Work Order #: 10788972 3 INWITNESS WHEREOF, Grantor hassigned thisEasementunder sealeffective this ____ day of ___________________, 2022. CITY OFCARMEL, Indiana byandthrough itsBoard ofPublic WorksandSafety JAMES BRAINARDMARY ANN BURKE PRESIDING OFFICERMEMBER ATTEST: LORI S. WATSONSUE WOLFGANG MEMBER CLERK STATE OFINDIANA ) ss: COUNTY OFHAMILTON ) This certificate relates toanacknowledgment inconnection withwhich, nooathoraffirmation was administered tothedocument signer. Theforegoing instrument wasacknowledged before me, anotary public inthecounty andstatewritten above this _______ dayof ____________, 2022 byJames Brainard, Mary Anne Burke, andLoriS. Watson asMembers oftheCityofCarmel Board ofPublic Works andSafety, organized under thelaws ofIndiana, andthatbyauthority dulygiven andas theactofsaidCityofCarmel, theforegoing EASEMENT wassigned initsname by itsmembers, sealed withitsofficial seal, andattestedbySue Wolfgang astheClerkof the CityofCarmel. WITNESS myhandandofficial sealdated _____________________, 2022. SEAL: Signed: Printed orTyped Name: Commission Expires: MyCounty ofResidence: MyCommission Number: ThisinstrumentpreparedbyVictoriaParker, Attorney-at-Law, 1000E. MainSt, Plainfield, IN46168. I affirm, underthepenaltiesofperjury, thatIhavetaken reasonablecaretoredacteachSocial Securitynumberinthis document, unlessrequiredbylaw. MeganJohnson ForGrantee’sInternal Use: Work Order#: 10788972 4 C1 }\.\IES BRAINARD, fVIAYOH August 29, 2022 Board of Public Works and Safety One Civic Square Carmel, Indiana 46032 RE: PROSCEN/UM II- STORMWATER TECHNICAL STANDARDS WAIVER Dear Board Members: Timothy Hill with Novo Development has requested a waiver from the Stormwater Technical Standards Manual in association with the Proscenium II project at the northeast corner of Executive Dr. and Range Line Road. The Department of Engineering, in review of the proposed conditions and design standards, has determined that the waivers requested are valid given the existing site constraints involved with the project and recommend approval. Sincerely, 3.3=- City Engineer DF1>-111r.111-Y1 or E,,:1,rrn1", 0'1F Ci11, SQt -111F . C.11111r1.. 1, -1(,ll.H OHKF .�I-, �-1.21-11 F,� .�17.'>-1.2-1.W