HomeMy WebLinkAboutBPW_Minutes_09.07.2022 Board of Public Works and Safety Meeting 1
Minutes 2
Wednesday, September 7, 2022 – 10:00 a.m. 3
Council Chambers City Hall, One Civic Square 4
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MEETING CALLED TO ORDER 9 10
Board Member Mary Ann Burke called the meeting to order at 10:00 AM 11
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MEMBERS PRESENT 13
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Board Members Lori Watson, Mary Ann Burke, and Deputy Clerk Holly Harmeyer were present. 15
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MINUTES 17
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Minutes from the August 17, 2022 Regular Meeting. Board Member Burke moved to approve. Board Member 19
Watson seconded. Request approved 2-0. 20
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BID/QUOTE OPENINGS AND AWARDS 22
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Acknowledgment of bid from August 17, 2022 Bid Opening for 2022 Sewer Lining Project 24
Board Member Burke stated that immediately after the August 17th meeting was adjourned, another bid 25
for the 2022 Sewer Lining Project was read into the record. It was time-stamped before the deadline and was 26
evenly considered for the project. The bid was from Inliner Solutions, LLC in the amount of $241,880.00. 27
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Bid Award for 2022 Sewer Lining Project 29
Sergey Grechukhin, Office of Corporation Counsel, spoke on behalf of John Duffy, Director of the 30
Department of Utilities. He recommended awarding the bid to Insituform Technologies, USA, LLC as they were 31
the lowest, responsive bidder, per the tabulation of bids document prepared by Jones & Henry Engineers. 32
Board Member Burke moved to award the bid to Insituform Technologies, USA, LLC in the amount of 33
$181,507.60. Board Member Watson seconded. Bid award approved 2-0 34
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Quote Opening for 22-STR-08 Hanging Basket Contract 36
Board Member Burke moved to remove the quote opening from the agenda per the request of the Street 37
Department, as the quote opening will occur at the Board of Public Works and Safety meeting on September 21, 38
2022. Board Member Watson seconded. Removal approved 2-0. 39
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PERFORMANCE RELEASE/REDUCTION APPROVAL REQUESTS 41
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Resolution BPW 09-07-22-01; Coombs Property Redevelopment; Right of Way and Erosion Control; Board 43
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 44
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Resolution BPW 09-07-22-02; Christian Brothers Auto; Erosion Control; Board Member Burke moved to 46
approve. Board Member Watson seconded. Request approved 2-0. 47
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DocuSign Envelope ID: 5642928D-5E46-45C0-98D6-83D681323032
CONTRACTS 49
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Request for Amendment to Master Services Agreement; Continental Broadband, LLC d/b/a Expedient; Amended 51
Scope of Services; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 52
2-0. 53
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Request for Purchase of Goods and Services; CrossRoad Engineers, P.C.; ($12,500.00); 20-SW-11 ASA #2 Duke 55
Energy - Carmel 69 Substation Re-Route Inspection; Additional Services Amendment #2; Board Member Burke 56
moved to approve. Board Member Watson seconded. Request approved 2-0. 57
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Request for Purchase of Goods and Services; Engledow, Inc.; ($72,010.00); 2022 Holiday Market Decorations - 59
Goods; Additional Services Amendment; Board Member Burke moved to approve. Board Member Watson 60
seconded. Request approved 2-0. 61
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Request for Purchase of Goods and Services; Engledow, Inc.; ($58,000.00); 2022 Holiday Market Decorations - 63
Labor; Additional Services Amendment #2; Board Member Burke moved to approve. Board Member Watson 64
seconded. Request approved 2-0. 65
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Request for Purchase of Goods and Services; Hood’s Gardens, Inc.; ($130,726.50); 2023 Flowers; Additional 67
Services Amendment; Board Member Burke moved to approve. Board Member Watson seconded. Request 68
approved 2-0. 69
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Request for Purchase of Goods and Services; JAF Property Services, Inc.; ($32,676.00); Cameras and Equipment 71
- New Admin Building; Additional Services Amendment #2; Board Member Burke moved to approve. Board 72
Member Watson seconded. Request approved 2-0. 73
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Request for Purchase of Goods and Services; Lochmueller Group, Inc.; ($155,700.00); Project# 22-02 - 116th 75
Street and River Road Roundabout - Design; Board Member Burke moved to approve. Board Member Watson 76
seconded. Request approved 2-0. 77
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REQUEST TO USE CITY STREETS/PROPERTY 79
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Request to Acknowledge Mayor’s Approval to Use Midtown Plaza; Lemonade Stand Benefiting Riley Children’s 81
Hospital; August 27, 2022; 4:00 PM – 9:00 PM; Acknowledged by Board Member Burke. 82
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Request to Acknowledge Mayor’s Approval to Use Midtown Plaza; BodyBoost & Brews - Free HIIT Class; 84
September 18, 2022; 7:00 AM – 8:00 AM; Board Member Burke moved to approve based on all conditions by 85
City departments being met. Board Member Watson seconded. Request approved 2-0. 86
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Request to Use City Streets with Rolling Closures; Bike to Be Heard; CPD Will Be Present; September 17, 2022; 88
5:00 PM – 7:00 PM; Board Member Burke moved to approve based on all conditions by City departments being 89
met. Board Member Watson seconded. Request approved 2-0. 90
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Request to Use Midtown Plaza; Popcorn Fundraiser for Lion’s Club Boy Scout Pack 112; at Movie Events on 92
Mondays; September 12, 19, 26 and October 3, 10, 17 in 2022; 4:00 PM – 8:00 PM; Board Member Burke moved 93
to approve based on all conditions by City departments being met. Board Member Watson seconded. Request 94
approved 2-0. 95
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Request to Use Civic Square Gazebo / Fountain Area / Single Lane Rolling Closures; Brain Bolt 5K - Goodman 97
Campbell Brain & Spine; October 1, 2022; 4:00 AM – 2:00 PM; Board Member Burke moved to approve based 98
on all conditions by City departments being met. Board Member Watson seconded. Request approved 2-0. 99
DocuSign Envelope ID: 5642928D-5E46-45C0-98D6-83D681323032
Request to Use / Close City Street; Brocktoberfest - 2 Day Event; Cranston Street from Old Meridian to the End 100
of the Block; October 14, 2022 at 9:00 AM through October 15, 2022 at 10:00 PM; Board Member Burke moved 101
to approve based on all conditions by City departments being met. Board Member Watson seconded. Request 102
approved 2-0. 103
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Request to Use / Close City Street; 11th Annual Brookshire 500; Andover Drive in Brookshire North 105
Neighborhood; October 1, 2022; 8:00 AM - 10:00 PM; Board Member Burke moved to approve based on all 106
conditions by City departments being met. Board Member Watson seconded. Request approved 2-0.0 107
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Request to Use / Close City Street; Neighborhood Block Party; Carmelview Drive; September 17, 2022; 4:00 PM 109
- 10:00 PM; Board Member Burke moved to approve based on all conditions by City departments being met. 110
Board Member Watson seconded. Request approved 2-0. 111
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Request to Use Veterans Memorial Plaza; Annual 9/11 Remembrance Ceremony; September 11, 2022; 7:00 AM 113
– 11:00 AM; Board Member Burke moved to approve based on all conditions by City departments being met. 114
Board Member Watson seconded. Request approved 2-0. 115
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Request to Use Midtown Plaza; Colts Thursday Night Football Viewing Party; October 6, 2022; 2:00 PM – 11:00 117
PM; Board Member Burke moved to approve based on all conditions by City departments being met. Board 118
Member Watson seconded. Request approved 2-0. 119
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Request to Use / Close City Street; Annual Street Party; Ironwood Court; September 17, 2022; 5:00 PM - 10:00 121
PM; Board Member Burke moved to approve based on all conditions by City departments being met. Board 122
Member Watson seconded. Request approved 2-0. 123
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Request to Use Civic Square Gazebo; Diabetes Youth Foundation of Indiana - Scavenger Hunt and Dinner; 125
September 18, 2022; 1:30 PM – 6:30 PM; Board Member Burke moved to approve based on all conditions by 126
City departments being met. Board Member Watson seconded. Request approved 2-0. 127
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Request to Use Civic Square Gazebo; International Dance Festival; September 17, 2022 at 12:00 PM through 129
September 18, 2022 at 9:00 PM; Board Member Burke moved to approve based on all conditions by City 130
departments being met. Board Member Watson seconded. Request approved 2-0. 131
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Request to Use Council Chambers; Candidate Forum; October 4, 2022; 5:00 PM – 9:00 PM; Board Member 133
Burke moved to approve based on all conditions by City departments being met. Board Member Watson seconded. 134
Request approved 2-0. 135
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Request to Use Monon & Main Plaza; October Meet Me on Main; October 8, 2022; 4:00 PM – 9:30 PM; Board 137
Member Burke moved to approve based on all conditions by City departments being met. Board Member Watson 138
seconded. Request approved 2-0. 139
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Request to Use City Center Plaza / Stage; OktoberFest; September 30, 2022; 8:00 AM – 11:59 PM; Board 141
Member Burke moved to approve based on all conditions by City departments being met. Board Member Watson 142
seconded. Request approved 2-0. 143
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Request to Use City Street / Traffic Control; The National Roundabout Week Celebration; Roundabout at Elm; 145
September 22, 2022; 3:00 PM – 8:00 PM; Board Member Burke moved to approve based on all conditions by 146
City departments being met. Board Member Watson seconded. Request approved 2-0. 147
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Request to Use Civic Square Gazebo / Lane Restrictions on City Streets; 2023 Indiana Women’s Half Marathon 149
& 5K; October 21, 2023; 6:00 AM – 11:00 AM; Board Member Burke moved to approve based on all conditions 150
by City departments being met. Board Member Watson seconded. Request approved 2-0. 151
DocuSign Envelope ID: 5642928D-5E46-45C0-98D6-83D681323032
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OTHER 153
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Request for 2 New Curb Cuts / Vacation of Existing Curb Cut; 10404 Ditch Road; Board Member Burke moved 155
to approve based on all conditions by the City engineer being met. Board Member Watson seconded. Request 156
approved 2-0. 157
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Request for Commercial Curb Cut / Pavement Cut / Sidewalk Closure; Lakefront Court - Lot 2; Board Member 159
Burke moved to approve based on all conditions by the City engineer being met. Board Member Watson seconded. 160
Request approved 2-0. 161
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Request for Consent to Encroach and Variance; 3973 Bear Creek Way; Board Member Burke moved to approve 163
based on all conditions by the City engineer being met. Board Member Watson seconded. Request approved 2-0. 164
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Request for Grant of Easement Agreement; DSKCR Realty, LLC; 120 N. Range Line Road; Project# 17-ENG-166
01; Board Member Burke moved to approve based on all conditions by the City engineer being met. Board 167
Member Watson seconded. Request approved 2-0. 168
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Request for Grant of Easement Agreement; Duke Energy Indiana, LLC; 31 1st Avenue NW; Parcel#s 29-09-25-170
122-027.000-018 and 29-09-25-122-028.000-018; Board Member Burke moved to approve based on all 171
conditions by the City engineer being met. Board Member Watson seconded. Request approved 2-0. 172
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Request for Lane Restrictions / Sidewalk Closure; Hamilton Crossing II - Pennsylvania Street and Carmel Drive; 174
Board Member Burke moved to approve based on all conditions by the City engineer being met. Board Member 175
Watson seconded. Request approved 2-0. 176
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Request for Lane Restrictions; Train Depot Relocation - Carmel Clay Historical Society; Moving from 211 1st 178
Street SW to 599 3rd Avenue SW; Board Member Burke moved to approve based on all conditions by the City 179
engineer being met. Board Member Watson seconded. Request approved 2-0. 180
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Request for Stormwater Technical Standards Waiver; Proscenium II – Executive Drive and Range Line Road.; 182
Board Member Burke moved to approve based on all conditions by the City engineer being met. Board Member 183
Watson seconded. Request approved 2-0. 184
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ADD-ONS 187
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Board Member Burke moved to add one Carmel Police Department item to the agenda. Board Member Watson 189
seconded. Adding one item to the agenda approved 2-0. 190
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The Carmel Police Department seeks approval of a new Special Investigation Division Sergeant 192
Carmel Police Department Deputy Chief Dwight Frost detailed the selection process, answered questions, 193
submitted a letter into the record, and requested the Board affirm the decision to designate Sgt. Sean Brady as 194
the new Special Investigation Division Sergeant. 195
Board Member Burke moved to approve. Board Member Watson seconded. Decision approved 2-0. 196
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ADJOURNMENT 199
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Board Member Mary Ann Burke adjourned the meeting at 10:07 a.m. 201
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DocuSign Envelope ID: 5642928D-5E46-45C0-98D6-83D681323032
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APPROVED: ____________________________________ 205
Sue Wolfgang – City Clerk 206
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_____________________________________ 209
Mayor James Brainard 210
ATTEST: 211
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__________________________________ 213
Sue Wolfgang – City Clerk 214
DocuSign Envelope ID: 5642928D-5E46-45C0-98D6-83D681323032
Fluid thinking®
1980 East 116th Street, Suite 260, Carmel, IN 46032
Phone: 317.818.1805 JHEng.com
Carmel, IN | Cincinnati, OH | Fort Wayne, IN | Kalamazoo, MI | Toledo, OH
August 23, 2022
Subject: 2022 Sewer Lining
Letter of Recommendation
City of Carmel, Indiana
Mr. Duffy and Mr. Hendricks:
On August 17, 2022, bids for the 2022 Sewers Lining project were opened by the Board of Public Works and
Safety. A tabulation of the bids is attached and summarized below.
Company Name Total Estimated Price
Insituform Technologies USA, LLC $181,507.60
Insight Pipe Contracting $183,052.00
SAK Construction, LLC $218,404.00
Inliner Solutions, LLC $241,880.00
The low bidder, Insituform Technologies USA, LLC, had two copying errors in their base bid. Their bid total
reflects the correct values and did not need to be revised. Neither error had the potential to alter determination
of the low bidder. Details are noted on the attached tabulation.
I did not find any other irregularities in the bid. In my opinion, Insituform Technologies USA, LLC is a reputable
contractor who is capable of satisfactorily completing this work. They are the lowest and most responsive
bidder.
I recommend that a $181,507.60 contract be awarded to Insituform Technologies USA, LLC for the 2022 Sewer
Lining project.
Sincerely,
JONES & HENRY ENGINEERS, LTD.
Philip Teague, PE
Principal Engineer
BPW 09.07.2022 MINUTES
DocuSign Envelope ID: 5642928D-5E46-45C0-98D6-83D681323032
Bid Tabulation
2022 Sewer Lining Project
City of Carmel, Indiana
Bids opened August 17, 2022
Tabulation prepared by Jones & Henry Engineers, Ltd. August 23,2022
Insituform
2130 Stout West Dr
Indianapolis, IN
Insight Pipe Contracting
232 E Lancaster Rd
Harmony, PA
SAK
864 Hoff Rd
O'Fallon, MO
Inliner
4520 N State Rd 37
Orleans, IN
Description Est.
Quantity Unit Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount
1 Mobilization 1 LS $6,351.60 $6,351.60 $7,500.00 $7,500.00 $23,000.00 $23,000.00 $24,000.00 $24,000.00
2b 8"CIPP Sewer Lining 2,670 LF $41.40 $110,538.00 $41.20 $110,004.00 $44.50 $118,815.00 $54.00 $144,180.00
2d 12" CIPP Sewer Lining 648 LF $46.40 $30,067.20 $46.00 $29,808.00 $73.00 $47,304.00 $60.00 $38,880.00
3 Manhole Flow Channel
Reconstruction 1 EA $1,164.40 $1,164.40 $1,200.00 $1,200.00 $1,225.00 $1,225.00 $700.00 $700.00
4 Rehabilitation of Sewer
Manhole 104 VLF $254.10 $26,426.40 $260.00 $27,040.00 $265.00 $27,560.00 $280.00 $29,120.00
5 Lateral Cutouts 50 EA $139.20 $6,960.00 $150.00 $7,500.00 $10.00 $500.00 $100.00 $5,000.00
TOTAL BID $181,507.60 $183,052.00 $218,404.00 $241,880.00
Note that Insituform’s amount for Lateral Cutouts has been adjusted from $$6,690 to $6,960 to correct an arithmetic irregularity. Also,
Insituform’s unit price for Rehabilitation of Sewer Manhole has been adjusted from $251.10 to $254.10 to match the bids written text.
Insituform’s Total Bid already reflected these changes and was not adjusted. BPW 09.07.2022 MINUTESDocuSign Envelope ID: 5642928D-5E46-45C0-98D6-83D681323032
BPW 09.07.2022 Minutes
DocuSign Envelope ID: 5642928D-5E46-45C0-98D6-83D681323032