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Home My WebLink AboutBPW_Minutes_09.21.2022 Board of Public Works and Safety Meeting 1 Minutes 2 Wednesday, September 21, 2022 – 10:00 a.m. 3 Council Chambers City Hall, One Civic Square 4 5 MEETING CALLED TO ORDER 6 7 Mayor Brainard called the meeting to order at 10:02 AM. 8 9 MEMBERS PRESENT 10 11 Mayor James Brainard, Board Members Lori Watson and Mary Ann Burke, and Deputy Clerk Holly Harmeyer 12 were present. 13 14 MINUTES 15 16 Minutes from the September 7, 2022 Regular Meeting. Board Member Burke moved to approve. Board Member 17 Watson seconded. Request approved 2-0. Mayor Brainard abstained. 18 19 QUOTE OPENING AND AWARD 20 21 Quote Opening for 22-STR-08 Hanging Basket Project - Street Department; Lori Watson opened the bid and 22 Mayor Brainard read it aloud: 23 24 Contractor Bid 25 Hood’s Gardens $26,520.50 26 27 Quote Award for 22-STR-08 Hanging Basket Project; Crystal Edmondson, Street Department, recommended 28 awarding the bid to Hood’s Gardens. While they were the only bidder, they were responsive, and the bid was 29 acceptable. Board Member Burke moved to award the bid to Hood’s Gardens in the amount of $26,520.50. Board 30 Member Watson seconded. Request approved 3-0. 31 32 CONTRACTS 33 34 Request for Purchase of Goods and Services; Lochmueller Group, Inc.; ($155,700.00); 20-02 116th Street and 35 River Road Roundabout - Design; Department of Engineering requested that contract 3K be removed from the 36 agenda, as it was a duplicate. Board Member Burke moved to remove 3K from the agenda. Board Member Watson 37 seconded. Motion to remove 3K approved 3-0. 38 39 Request for Joint Funding Agreement; U.S. Department of the Interior; ($4,500.00); U.S. Geological Survey for 40 Water Resource Investigations; Williams Creek at 96th Street; Board Member Burke moved to approve. Board 41 Member Watson seconded. Request approved 3-0. 42 43 Request for Performance Agreement; Indy Polkamotion / Robert Klemen; ($2,500.00); Entertainment for Carmel 44 Oktoberfest Event; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 45 3-0. 46 47 DocuSign Envelope ID: 10108D18-E670-4BDB-9313-6263E5C0AB7E Request for Purchase of Goods and Services; Canon Solutions America, Inc; ($1,074.60); Printer Lease - 36 48 Months; Additional Services Amendment; Board Member Burke moved to approve. Board Member Watson 49 seconded. Request approved 3-0. 50 51 Request for Purchase of Goods and Services; Cardno, Inc; ($22,000.00); 2022 Invasive Control - Tree and Shrub 52 Removal, Chemical Application, and Other Landscape Services; Board Member Burke moved to approve. Board 53 Member Watson seconded. Request approved 3-0. 54 55 Request for Purchase of Goods and Services; A & S General Construction; ($250.00); Carmel Data Center 56 Project - Painting; CO #1; Board Member Burke moved to approve. Board Member Watson seconded. Request 57 approved 3-0. 58 59 Request for Purchase of Goods and Services; Dillon Construction Group; ($2,000.00); Carmel Data Center 60 Project - Demolition / Cleanup of Ice Bridge; CO #1; Board Member Burke moved to approve. Board Member 61 Watson seconded. Request approved 3-0. 62 63 Request for Purchase of Goods and Services; United Construction Services; ($197,413.68); 18-ENG-06 - Walnut 64 Street and Range Line Road Roundabout; CO #1, Final; Board Member Burke moved to approve. Board Member 65 Watson seconded. Request approved 3-0. 66 67 Request for Purchase of Goods and Services; Frederick’s, Inc.; ($37,149.00); Carmel Data Center Project - Ice 68 Bridge and Fiber Cabling; CO #3; Board Member Burke moved to approve. Board Member Watson seconded. 69 Request approved 3-0. 70 71 Request for Purchase of Goods and Services; Rieth-Riley Construction, Inc.; ($171,824.40); 20-ENG-01 Smokey 72 Row Road Reconstruction Project; CO #3; Board Member Burke moved to approve. Board Member Watson 73 seconded. Request approved 3-0. 74 75 Request for Purchase of Goods and Services; Davey Resource Group, Inc.; ($59,000.00); 2022 Invasive Control 76 - Tree and Shrub Removal, Chemical Application, and Other Landscape Services; Board Member Burke moved 77 to approve. Board Member Watson seconded. Request approved 3-0. 78 79 Request for Purchase of Goods and Services; Smock Fansler Corporation; ($22,600.00); Sophia Square 80 Fireplace Removal; Additional Services Amendment; Board Member Burke moved to approve. Board Member 81 Watson seconded. Request approved 3-0. 82 83 Request for Purchase of Goods and Services; Vasey Commercial Heating & Air Conditioning, Inc.; ($8,508.00); 84 One Year Maintenance Agreement; Board Member Burke moved to approve. Board Member Watson seconded. 85 Request approved 3-0. 86 87 REQUEST TO USE CITY STREETS/PROPERTY 88 89 Request to Acknowledge Mayor’s Approval to Use Carter Green; Hotel Carmichael Employee Yard Party; 90 September 8, 2022; 1:00 PM – 5:00 PM; Board Member Burke moved to approve. Board Member Watson 91 seconded. Request acknowledged 3-0. 92 93 Request to Acknowledge Mayor’s Approval to Use / Close City Streets; Annual Lakewood Gardens Neighborhood 94 Cookout; Close Part of Lakewood Drive East and Part of Lakewood Drive North; September 17, 2022; 3:00 PM 95 – 9:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request acknowledged 96 3-0. 97 98 DocuSign Envelope ID: 10108D18-E670-4BDB-9313-6263E5C0AB7E Request to Acknowledge Mayor’s Approval to Use Mobile Stage; Late Night on Main; Amended; September 16, 99 2022; 2:00 PM – 11:59 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request 100 acknowledged 3-0. 101 102 Request to Acknowledge Mayor’s Approval to Use Midtown Plaza / Stage / Tents; Midtown’s Got Talent; Stage 103 and Space: September 16 - 17, 2022 and September 30 and October 1, 2022; 1:00 PM –9:00 PM Each Day; Tent 104 Up: October 7 at 10:00 AM through October 10, 2022 before 12:00 PM; Space: October 7 through October 9, 105 2022; 10:00 AM –9:00 PM Each Day; Board Member Burke moved to approve. Board Member Watson seconded. 106 Request approved 3-0. 107 108 Request to Amend Approved Usage Request from April 20, 2022; Muscle Mobility Event at Midtown Plaza; Block 109 Three Parking Spaces on Elm Street; September 24, 2022; 9:00 AM – 3:00 PM; Board Member Burke moved to 110 approve. Board Member Watson seconded. Request approved 3-0. 111 112 Request to Use / Close City Street; Music Concert to Benefit Cancer Patient; 3rd Street NE from Range Line 113 Road to 1st Ave NE; October 1, 2022; 5:00 PM - 9:00 PM; Board Member Burke moved to approve. Board 114 Member Watson seconded. Request approved 3-0. 115 116 Request to Use / Close City Streets; Ashton Neighborhood Block Party; Close Norwalk Drive; October 9, 2022; 117 4:00 PM – 8:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request 118 approved 3-0. 119 120 Request to Use City Hall Parking Lot; Bicycle Donation Event by Bike Carmel and Freewheelin Community 121 Bikes; October 29, 2022; 10:30 AM - 2:30 PM; Board Member Burke moved to approve. Board Member Watson 122 seconded. Request approved 3-0. 123 124 Request to Use Council Chambers; Children’s TherAplay Foundation Staff Retreat Workshop; October 7, 2022; 125 7:45 AM – 1:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request 126 approved 3-0. 127 128 Request to Use Caucus Room; Hoosier Daylily Society Monthly Meetings; 2022: November 17; 2023: January 129 26, February 23, March 23, April 22, and May 23; 7:00 PM – 9:00 PM; Board Member Burke moved to approve. 130 Board Member Watson seconded. Request approved 3-0. 131 132 Request to Use City Streets / Lane Restrictions / Rolling Closures; Gluhwein Gallop 5K Run/Walk; December 3, 133 2022; 8:00 AM – 11:00 AM; Board Member Burke moved to approve. Board Member Watson seconded. Request 134 approved 3-0. 135 136 Request to Use of Main Street; Meet Me on Main; 2022: November 12 and December 10; 2023: January 14, 137 February 11, March 11, April 8, May 13, June 10, July 8, August 12, and September 9; 4:00 PM – 10:00 PM; 138 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 139 140 Request to Use / Close City Street and Sidewalk; Backup Rain Location for Midtown’s Got Talent; Close Elm 141 Street from Veterans Way to Parking Garage near Monon Boulevard; September 30 through October 2, 2022; 142 10:00 AM - 9:00 PM Each Day; Board Member Burke moved to approve. Board Member Watson seconded. 143 Request approved 3-0. 144 145 Request to Use Palladium East Patio; Schwalm – Beaver Wedding Ceremony; September 3, 2023; 1:00 PM – 146 11:00 PM; Rehearsal; September 2, 2023; 4:00 PM – 6:00 PM; Board Member Burke moved to approve. Board 147 Member Watson seconded. Request approved 3-0. 148 149 DocuSign Envelope ID: 10108D18-E670-4BDB-9313-6263E5C0AB7E Request to Use / Close Sidewalks and Parking Spaces; Spring Eternal Sculpture Restoration; Close Sidewalk on 150 NE Corner of West Main Street and 3rd Avenue NW; Two Parking Spaces Adjacent to Site; September 26 - 151 September 30, 2022; 8:00 AM - 5:00 PM Each Day; Board Member Burke moved to approve. Board Member 152 Watson seconded. Request approved 3-0. 153 154 OTHER 155 156 Request for Right of Way Dedication; 14138 Shelborne Road - Islamic Life Center; Board Member Burke moved 157 to approve. Board Member Watson seconded. Request approved 3-0. 158 159 Request for Street Closure / Open Pavement Cut; Woodland Circle / 206 Woodland Lane; Board Member Burke 160 moved to approve. Board Member Watson seconded. Request approved 3-0. 161 162 Request for Lane Closure; Northbound Range Line Road - 1st on Main; October 7, 2022 for up to Two Months; 163 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 164 165 Request for Grant of Perpetual Storm Water Quality Management Easement; 14138 Shelborne Road - Islamic 166 Life Center; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 167 168 Request for Grant of Perpetual Storm Water Quality Management Easement; 3400 E. 96th Street - Tom Wood 169 Powersports; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 170 171 Request for Grant of Perpetual Storm Water Quality Management Easement; 735 W. Carmel Drive - Lakefront 172 Court Lot 2 in Medical Office Building; Board Member Burke moved to approve. Board Member Watson 173 seconded. Request approved 3-0. 174 175 ADD-ONS 176 177 Board Member Burke moved to add one item to the agenda. Board Member Watson seconded. Adding the item to the 178 agenda approved 3-0. 179 180 Request to Use Carter Green / Horseshoe Drive / Palladium East Patio / Stage for Christkindlmarkt; Event is 181 November 16 through December 30, 2022; Each week it is open Thursday 4:00 - 9:00 PM and Friday through 182 Sunday 12:00 - 9:00 PM; Set up for the Market beings October 1, 2022; Carter Green drive will be closed October 1 183 - December 31, 2022; Parking Spaces on 3rd Avenue SW Closed November 14 - December 30, 2022. 184 Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 185 186 ADJOURNMENT 187 188 Mayor Brainard adjourned the meeting at 10:08 a.m. 189 190 191 APPROVED: ____________________________________ 192 Sue Wolfgang – City Clerk 193 194 _____________________________________ 195 Mayor James Brainard 196 ATTEST: 197 __________________________________ 198 Sue Wolfgang – City Clerk 199 DocuSign Envelope ID: 10108D18-E670-4BDB-9313-6263E5C0AB7E BPW 9-21-22 WALK-ON REQUEST Carter Green drive marked in yellow on the map will be closed starting 10/1/22 through 12/31/22. Parking spaces on 3rd Ave SW will be closed starting11/14/22 through 12/30/22. ------------------ Begin 9:00 PM each night This area is marked in orange on the map. REVIEWED/APPROVED VIA EMAIL Center for Performing Arts 9-19-22 REI 9-19-22 CFD HEAVNER 9-19-22 CRED BREWER 9-19-19 CPD HORNER 9-19-22 DocuSign Envelope ID: 5642928D-5E46-45C0-98D6-83D681323032DocuSign Envelope ID: 10108D18-E670-4BDB-9313-6263E5C0AB7E Thursdays 12:00 PM 9:00 PM DocuSign Envelope ID: 5642928D-5E46-45C0-98D6-83D681323032DocuSign Envelope ID: 10108D18-E670-4BDB-9313-6263E5C0AB7E DocuSign Envelope ID: 5642928D-5E46-45C0-98D6-83D681323032DocuSign Envelope ID: 10108D18-E670-4BDB-9313-6263E5C0AB7E DocuSign Envelope ID: 5642928D-5E46-45C0-98D6-83D681323032DocuSign Envelope ID: 10108D18-E670-4BDB-9313-6263E5C0AB7E DocuSign Envelope ID: 5642928D-5E46-45C0-98D6-83D681323032DocuSign Envelope ID: 10108D18-E670-4BDB-9313-6263E5C0AB7E DocuSign Envelope ID: 5642928D-5E46-45C0-98D6-83D681323032DocuSign Envelope ID: 10108D18-E670-4BDB-9313-6263E5C0AB7E DocuSign Envelope ID: 5642928D-5E46-45C0-98D6-83D681323032DocuSign Envelope ID: 10108D18-E670-4BDB-9313-6263E5C0AB7E DocuSign Envelope ID: 5642928D-5E46-45C0-98D6-83D681323032DocuSign Envelope ID: 10108D18-E670-4BDB-9313-6263E5C0AB7E DocuSign Envelope ID: 5642928D-5E46-45C0-98D6-83D681323032 September21 222122September 9/21/2022 9/21/2022 9/21/2022 9/21/2022 DocuSign Envelope ID: 10108D18-E670-4BDB-9313-6263E5C0AB7E