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Home My WebLink AboutMinutes COM 06-07-22 /al of Crag44,, rvwr.'Nry F�, ity oof Carmel N,.,______,...i.„ Carmel Plan Commission COMMERCIAL COMMITTEE Tuesday,June 7, 2022 Meeting Minutes Location: Cannel City Hall Caucus Rooms,2nd Floor, 1 Civic Square,Cannel, IN 46032 Members Present: Alan Potasnik(Chair),Kevin Rider,Dubbie Buckler,Jeff Hill Members Absent: none Staff Present: Rachel Keesling(Planning Administrator),Aliza Shalit(Recording Secretary) Legal Counsel: Allison Lynch-Mcgrath Time of Meeting: 6:00 PM The Commercial Committee met to review the following items: 1. PZ-2022-00067 ADLS Amend: Tesla Supercharging Station at GetGo Gas Station. The applicant seeks design approval for an electric vehicle charging station. The site is located at 11505 Illinois Street.It is zoned PUD(The Bridges Z-550-11). Filed by Sarah Honeycutt of GPD Group on behalf of Tesla. Petitioner: Jordan Rine This will be our second supercharger station in the City of Cannel. This one will be hosted by the GetGo Café Convenience Store in The Bridges Development,adding 8 charging posts to support growing electric vehicle ownership in the City. We are planning to address the 3 comments from Staff: Lighting,Trashcans,and Landscaping. We are planning on updated plans to comply with those requests. Lighting: We are relocating one existing light post.The charging station will be located in the NE corner of site. When we install charging posts,the chargers the customers plug into sit behind the curb,and GetGo's light post is exactly where the charging post would be. So we are moving the light post 3 or 4-ft east,closer to the road, so it shouldn't have any significant impact on the lighting or the safety of the project. Trashcans: There is a request to add a trashcan near the site. We think that the most logical place would be on the Northern end where there is a small existing landscaped island that has space to accommodate a small concrete footer and a new trashcan. We will work with GetGo to add this. It takes 20-30 minutes to charge, so we do want to encourage customers to get out of the car and go in buy something. There is a trashcan by the door as well. We are hopeful that there will not be a trash issue in general. Landscaping:Making sure that any landscaping that we add complies with the Landscaping plan that was approved with the main PUD. Rachel: Also,to do your best to add whatever landscaping you can around the transformer area for screening.Jordan: We will work with the landscape architect and update our plans accordingly to soften that. It is in an existing landscaped area with already existing bushes and shrubs around so we can make it less visible. Will update plans to soften and make it less visible.There are some maintenance clearances for the purposes of servicing the equipment, so there can't be stuff right up against it,but I think it's only a couple of feet, so we should be able to create a nice landscape screen. Department Report: Rachel Keesling He covered all our concerns. We are glad to have another charging station in the area. This area will be good for it,Illinois Street slopes down so you won't see the chargers when you are driving down the street,but once you get in there it is easy to find. Plus if you have a Tesla,you can use their app to find stations.They will be tucked into the existing landscaping in the hill and won't be an eye sore.If additional landscaping and trashcan are added it would be great. We are supportive of this. I Commercial Committee Meeting Minutes 6-7-22 Committee Comments: Kevin:Are you adding parking or does it exist.Jordan: The parking exists.Kevin: Can they give up the 8 spots? Rachel: Yes,they can.They are over-parked. Depending on which way you look at it,they either have an excess of 37 spaces or 14 spaces. So,the use of 8 spaces won't impact parking. Dubbie: Looks like there is terrace seating at the GetGo,patio tables with umbrellas, so in my opinion that would be the only visual vantage point where you would care about what you are looking at,but between landscaping and necessary screening if you choose to have it(I am not advocating),to me that is the only vantage point where it would even be an issue. I did ask about underground burial of the equipment,they said that is not an option. Hill: Since you brought it up,can you explain for the record,why is it not feasible to put it underground?Jordan: Yes, it comes back to the equipment clearance,just like any piece of commercial equipment we need to have access and it would probably cost more than the entire rest of the project to engineer a full structure underground. If required it would be done,but not required per any code or ordinance. We will screen it and once it's there it is like any other kind of transformer. Kevin: Make a motion to approve with two contingencies, one that you work it out with our UF,no negotiation what he says you plant,and that you work it out with Staff as far as the aesthetics of the trashcan.Jordan: Just to clarify there is an existing landscaping plan in the PUD for the whole development, is that what he will recommend?Kevin:No,he will recommend what he wants you to surround it with, it has zero to do with the existing landscaping.It will exceed it,because this is a new item which allows us to amend the previous plan. Rachel: We always want you to check that nothing has died and if something has died it should be replaced. These would be arborvitae or something that would eventually grow tall and screen the area.Jordan: We don't own the property, so we will have to work with GetGo for approval. Discussion by Kevin: have we ever considered a fence?It would be an instant screen and easy to maintain. Would that be an option for you?Jordan: We are open to that.We could do a screening fence,potentially from one or two sides,doing a full enclosure is something we try to avoid because it just ends up taking a lot of space and we have to re-orient equipment to make sure we maintain all those access areas. Kevin: If it was three sided would that work for you?Rachel: Possibly.Jordan: Are there specific ordinances or requirements regarding screening equipment?Rachel: It's an either/or,but I will need to double check The Bridges PUD to see if there is something specific.Jordan: We will comply with any of that. Alan: Will this be an issue with the Forester?Rachel: We will work it out.Alan: Alright, it is up to them. A Motion made by Kevin Rider and seconded by Jeff Hill to approve Docket No.PZ-2022-00067 ADLS Amend subject to complying with the Urban Forrester and Staffs requirements and recommendation on the equipment screening and trashcan of their liking. Approved 4-0. 2. Docket No.PZ-2022-00069 ADLS Amend:Juniper on Main-Deck expansion. The applicant seeks design approval for an expansion of their outdoor seating area on the west side of the building.The site is located at 110 E. Main Street. It is zoned B-1/Business and is in the Character Sub-Area of the Old Town Overlay.Filed by Corrie Sharp(Meyer)on behalf of Kenny Keltner. Petitioner: Corrie Sharp(Meyer) Kenny was not able to be present due to a family health emergency,so I am standing in for him.He is the owner of Juniper on Main property,and his son operates it. They want to expand a wood deck to the north along 1st Ave and continue the aesthetic as it wraps around the building. He is planning on adding four 2-top tables,three 4-top tables and one 6-top table for a total of 26 persons.There was a question about the actual width of the lawn area compared to drawing and drawing is correct. There is adequate space for the 12ft-wide deck. Department Report: Rachel Keesling It is a simple wood deck.We are ok with landscape width. The deck will be at the same height as the exiting one, so you will be able to walk across. Kevin: the waiting areas area going to connect across. Rachel: It will have 2 Commercial Committee Minutes 6-7-22