HomeMy WebLinkAboutBPW_Minutes_10.05.2022 Board of Public Works and Safety Meeting 1
Minutes 2
Wednesday, October 5, 2022 – 10:00 a.m. 3
Council Chambers City Hall, One Civic Square 4
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MEETING CALLED TO ORDER 6
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Board Member Mary Ann Burke called the meeting to order at 10:02 AM 8
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MEMBERS PRESENT 10
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Board Members Lori Watson, Mary Ann Burke, and Deputy Clerk Holly Harmeyer were present. 12
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MINUTES 14
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Minutes from the September 21, 2022 Regular Meeting. Board Member Burke moved to approve. Board Member 16
Watson seconded. Request approved 2-0. 17
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BID/QUOTE OPENINGS AND AWARDS 19
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Bid Opening for Brookshire Golf Course Cellular Tower and Equipment Building Addition 21
Sergey Grechukhin requested the bid opening be postponed to the October 19, 2022 Board of Public Works and 22
Safety Meeting, due to necessary spec changes affecting the bidding contractors. 23
Board Member Burke moved to postpone the opening. Board Member Watson seconded. Request approved 2-0. 24
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PERFORMANCE RELEASE/REDUCTION APPROVAL REQUESTS 26
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Resolution BPW 10-05-22-02; PJ Alterations; Erosion Control; Board Member Burke moved to approve. Board 28
Member Watson seconded. Resolution approved 2-0. 29
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Resolution BPW 10-05-22-03; Aria Apartments; Erosion Control; Board Member Burke moved to approve. 31
Board Member Watson seconded. Resolution approved 2-0. 32
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Resolution BPW 10-05-22-04; Troy Estates; ROW Improvements / Signs / Common Walk / Monuments; Board 34
Member Burke moved to approve. Board Member Watson seconded. Resolution approved 2-0. 35
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Resolution BPW 10-05-22-05; Michigan Road Self Storage; ROW Improvements; Board Member Burke moved 37
to approve. Board Member Watson seconded. Resolution approved 2-0. 38
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CONTRACTS 40
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Request for Purchase of Goods and Services; Altec Industries, Inc.; ($208,662.00); Sign Truck; Board Member 42
Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 43
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Request for Purchase of Goods and Services; Insituform Technologies USA, LLC; ($181,507.60); 2022 Sewer 45
Lining Contract 111; Board Member Burke moved to approve. Board Member Watson seconded. Request 46
approved 2-0. 47
DocuSign Envelope ID: C6116F7F-BE53-4F6E-A420-7D7E8247D1BB
Resolution BPW 10-05-22-05; A Resolution of the City of Carmel Board of Public Works and Safety 48
Acknowledging Agreement Between City and Vendor; Sincerus, Inc.; ($11,490.00); Repatina Sculpture Repairs; 49
Board Member Burke moved to approve. Board Member Watson seconded. Resolution approved 2-0. 50
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REQUEST TO USE CITY STREETS/PROPERTY 52
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Request to Acknowledge Mayor’s Approval to Use Indiana Design Center Parking Lot; EV Ride and Drive; 54
October 1, 2022; 3:00 PM – 7:30 PM; Board Member Burke moved to acknowledge. Board Member Watson 55
seconded. Acknowledged 2-0. 56
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Request to Acknowledge Mayor’s Approval to Use / Close City Streets and Mobile Stage; Carmel Porchfest - 58
October Late Night on Main; October 1, 2022; 2:00 PM – 11:59 PM; Board Member Burke moved to 59
acknowledge. Board Member Watson seconded. Acknowledged 2-0. 60
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Request to Acknowledge Mayor’s Approval to Use / Close City Streets; Restoration of the Sophia Square Plaza 62
Apartments - Dumpster Placement; October 3-17, 2022; 7:00 AM Mondays – 5:00 PM Thursdays; Board Member 63
Burke moved to acknowledge. Board Member Watson seconded. Acknowledged 2-0. 64
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Request to Use Midtown Plaza; The Arts in Autumn Festival (in Conjunction with Approved Meet Me on Main / 66
Midtown’s Got Talent Finals); Event Including Set-up / Tear Down: October 8, 2022, from 8:00 AM - 10:00 PM; 67
Tent: Afternoon of October 7 - Morning October 10, 2022; Board Member Burke moved to approve. Board 68
Member Watson seconded. Request approved 2-0. 69
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Request to Use Civic Square Gazebo; 91.3 WHJE Charity Carnival; November 5, 2022; 9:00 AM – 6:00 PM; 71
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 72
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Request to Use Alley; CAT Theater Additional Christmas Concert Parking; December 2, 2022, 8:00 AM - 9:00 74
PM; December 3, 2022, 8:00 AM - 5:00 PM; Board Member Burke moved to approve. Board Member Watson 75
seconded. Request approved 2-0. 76
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Request to Use Midtown Plaza; Physique 57 “Meet us at Midtown Plaza!” Outdoor Classes - Fridays in October; 78
October 7, 14, 21, and 28, 2022; 11:00 AM - 1:00 PM; Board Member Burke moved to approve. Board Member 79
Watson seconded. Request approved 2-0. 80
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Request to Use Civic Square Gazebo; Birthday Party; October 22, 2022; 4:00 PM – 8:00 PM; Board Member 82
Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 83
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OTHER 85
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Resolution BPW 10-05-22-01; A Resolution of the City of Carmel Board of Public Works and Safety Authorizing 87
Certain Improvements for the Sewage Works System of the City of Carmel, Indiana, the Issuance of Revenue 88
Bonds and Bond Anticipation Notes to Provide the Cost; Board Member Burke moved to approve. Board Member 89
Watson seconded. Resolution approved 2-0. 90
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Request for Land Lease Agreement; A Thirty-Year Lease by and between Carmel Redevelopment Commission 92
and the City of Carmel for Operating a Cellular Tower and Equipment Building and No Others; Brookshire Golf 93
Course - 12120 Brookshire Parkway; ($10 per year); Board Member Burke moved to approve. Board Member 94
Watson seconded. Request approved 2-0. 95
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Request for Consent to Encroach and Variance; 13120 Broad Street; Install Mulch Beds and Arborvitae; Board 97
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 98
DocuSign Envelope ID: C6116F7F-BE53-4F6E-A420-7D7E8247D1BB
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Request for Grant of Perpetual Storm Water Quality Management Easement; Proscenium II; 1215 N Range Line 100
Road; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 101
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Request for Path Closure; Springmill Road from Main Street to Dorset Boulevard; Facilitate Tree Removal; 103
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 104
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Request for Right of Way Dedication; 10404 Ditch Road; Board Member Burke moved to approve. Board Member 106
Watson seconded. Request approved 2-0. 107
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Request for Storm Water Technical Standards Waiver; 10404 Ditch Road; Board Member Burke moved to 109
approve. Board Member Watson seconded. Request approved 2-0. 110
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Request for Street Closure; 13244 Frogmore Street - Mercer Street from Frogmore Street to Broad Street; Lift a 112
Spa; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 113
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ADJOURNMENT 115
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Board Member Mary Ann Burke adjourned the meeting at 10:05 a.m. 117
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APPROVED: ____________________________________ 120
Sue Wolfgang – City Clerk 121
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_____________________________________ 123
Mayor James Brainard 124
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ATTEST: 127
__________________________________ 128
Sue Wolfgang – City Clerk 129
DocuSign Envelope ID: C6116F7F-BE53-4F6E-A420-7D7E8247D1BB