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Shestak, Joe
From:Conn, Angelina V
Sent:Tuesday, November 1, 2022 9:21 AM
To:Lopez, Alexia K; Warner, Caleb; Blanchard, Jim E; 'Greg Ilko'; Hollibaugh, Mike P;
Jordan, Alex; Kass, Joslyn; Keeling, Adrienne M; Keesling, Rachel M; Littlejohn, David
W; Mindham, Daren; Mishler, Nicholas F; Motz, Lisa; Thomas, John G; Krueskamp,
Theresa A; McCoy, David W; Willie Hall; 'maggie.crediford@trico.eco'; Shestak, Joe;
'ryan.hartman@trico.eco'; Jesse, Christina; Oberlander, Jon A; Prader, Kelli; Grechukhin,
Sergey; Shalit, Aliza; Martin, Candy; Worrell, Jeff
Cc:Jeff Rothbard
Subject:Docket No. Assignment: McKenney Garage Size Variance (PZ-2022-00231 V)
Attachments:Hearing Officer Development Standards Variance Handout 2022.docx
Follow Up Flag:Follow up
Flag Status:Completed
I’ve issued the Board of Zoning Appeals (BZA) Docket Number for this item. It is the following:
(V) McKenney Garage Size Variance.
The applicant seeks the following development standards variance approval:
Docket No. PZ-2022-00231 V UDO Section 5.02(B)(3) The combined square footage of the ground floor
area of a garage and/or accessory building shall not exceed 75% of the ground floor area of the principal building, 85%
requested. The site is located at 4814 Briarwood Trl. (Briarwood Subdivision Lot 6). It is zoned S1/Residence. Filed by
Jeff Rothbard of SilverCreek Construction, applicant, on behalf of Joshua & Justine McKenney, owners.
Applicant and ePlan/ProjectDox contact: Jeff can be contacted at 317.453.7574 and jeff@silvercreekresidential.net.
FILING FEES:
Initial Hearing Officer Variance, Residential $192.00
Total Due: $192.00
Filing Dates & Deadlines - Petitioner, please note the following:
1. This item does not need to be on any meeting agenda of the Technical Advisory Committee (TAC).
2. All Mailed, Posted, and Published Public Notice needs to occur by Friday, Nov. 18 (but may occur earlier).
Due to the site’s area zip code, the published notice (legal ad) is required within The Current in Carmel*; please
contact them at least 14 days prior to that in order for them to publish it on time (317-489-4444 or
legals@youarecurrent.com).
The mailing of letters to adjoining property owners & placement of public hearing sign on the subject property is
also required by the BZA Rules of Procedure, Article VI, Section 6 (see Handout/Application and see Calendar).
Make sure the public notice meeting time in the newspaper, on the sign, and in letters to neighbors reads 5:15 PM
nd
and that the location on the legal ad and mailings read: Carmel City Hall, 2 Flr Caucus Rooms, 1 Civic Sq, Carmel, IN
46032. And, the location on the sign can just read Carmel City Hall. (Please refer to the Handout for a template of
wording to use for the legal ad and the mailings.)
3. The Filing Fee, as well as 3 paper copies + 1 digital copy of the BZA Info Packet, must be delivered to BZA
administrative assistant Joe Shestak no later than Noon, Friday, Nov. 18. The filing fee should be delivered to Joe, or
the fee can be called in and paid via credit card (with a small processing fee). Failure to submit the Fee and
Informational Packets by this time will result in the automatic tabling of the petition.
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Please include the following in your BZA Info Packet:
a) Short memo/letter introducing the project
b) Statement of Variance request (short paragraph explaining what you are asking for)
c) Statement of Support (short paragraph explaining reasons supporting the requests, including analysis and
comparison of what is allowed vs. what is proposed)
d) Location Map
e) Reductions of all plans (site plan, aerial photo of site, garage design details, etc. on 8.5”x11” or 11”x17” size).
f) Page 7 of handout/application – Findings of Fact sheets (question sheet filled out for each variance request,
statements completed)
g) Any other pertinent information for the Board to explain this request (such as neighbor letters/emails of
support, HOA approval, etc.).
4. The Proof of Notice needs to be received by this Department no later than Noon, Wednesday, Nov. 23. Failure to
submit Proof of Notice by this time will result in the tabling of the petition.
5. This item will appear on the Monday, Nov. 28 agenda of the Board of Zoning Appeals Hearing Officer meeting
under Public Hearings, at 5:15 PM. (This will be an In-Person meeting.)
6. Either the Petitioner or someone representing the Petitioner must attend the meeting to present the item to be
heard. If no one appears, it will be tabled.
7. Please refer to your application’s instruction sheet for more detail.
Preliminary Review Comments - Petitioner, please respond in writing to the following by Noon, Friday, Nov. 18:
a) Please make checks payable to City of Carmel if you are paying via check.
b) Provide a copy of the Official List of Adjacent Property Owners from the Hamilton County Auditor’s Office. (Make
sure to check ‘Carmel BZA’ on their form.)
c) *The Current in Carmel only prints on Tuesdays, and their filing deadline is usually 14 days prior to their printing
date. Please submit your Microsoft Word file of the legal ad to them before Noon, Friday Nov. 4 so that it prints on
time. Their contact info is 317-489-4444 or legals@youarecurrent.com. (Please refer to the Handout for a template
of wording to use for the legal ad and the mailings.)
d) The mailings/notices to the neighbors should be done by first class mail with Certificate of Mailing (not Certified
Mail). (Please provide us with the certificate of mailings for the file on or before noon Wed., Nov. 18.)
e) Please provide the filled out & notarized Placement of Public Notice Sign Placement Affidavit form (found in
Handout) once the sign is placed.
f) Please provide the filled out & notarized Petitioner’s Affidavit of Notice of Public Hearing form (found in Handout).
g) Please provide the filled out Notice of the Public Hearing form/template (found in Handout).
h) Please provide proof of notice, such as Publisher’s Affidavit from the newspaper, once you receive them.
i) Please make sure to list out the true practical difficulties and hardships associated with having to comply with the
zoning ordinance.
j) Additional review comments (if any) will be issued through ProjectDox, our online plan review software.
k) Please note that a sidewalk along the street frontage (or payment into the Non-Reverting Thoroughfare Fund) might
be required per UDO section 1.07. Please contact Alex Jordan in the Carmel Engineering Dept. (317-571-2441) for more
info.
If you have any questions, please contact BZA secretary Joe Shestak or me. Thank you,
Angie Conn, AICP | Planning Administrator
City of Carmel Planning & Zoning Dept.
1 Civic Square, 3rd Flr., Carmel, IN 46032
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O: 317-571-2417 | W: carmeldocs.com
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