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Home My WebLink AboutBPW_Minutes_10.19.2022 Board of Public Works and Safety Meeting 1 Minutes 2 Wednesday, October 19, 2022 – 10:00 a.m. 3 Council Chambers City Hall, One Civic Square 4 5 MEETING CALLED TO ORDER 6 7 Board Member Mary Ann Burke called the meeting to order at 10:04 AM 8 9 MEMBERS PRESENT 10 11 Board Member Lori Watson, Board Member Mary Ann Burke, and Deputy Clerk Holly Harmeyer were present. 12 13 MINUTES 14 15 Minutes from the October 5, 2022 Regular Meeting. 16 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 17 18 BID OPENING 19 20 Bid Opening for Brookshire Golf Course Cellular Tower and Equipment Building Addition 21 Board Member Burke acknowledged that no bid packets were received. 22 23 PERFORMANCE RELEASE/REDUCTION APPROVAL REQUESTS 24 25 Resolution BPW 10-19-22-02; Extra Space Storage; Erosion Control. 26 Board Member Burke moved to approve. Board Member Watson seconded. Resolution approved 2-0. 27 28 Resolution BPW 10-19-22-03; Franciscan Orthopedic Center; Erosion Control / Mass Grading / Right of Way. 29 Board Member Burke moved to approve. Board Member Watson seconded. Resolution approved 2-0. 30 31 CONTRACTS 32 33 Request for Purchase of Goods and Services; Caulking Specialists; (-$3,617.00); Carmel Data Center - Masonry 34 Joints; CO #1. 35 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 36 37 Request for Purchase of Goods and Services; Shuck Corporation; ($61,855.69); 19-02 and 10-10 Brookshire 38 Golf Bridge Replacement - Mitigation; CO #1. 39 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 40 41 Request for Purchase of Goods and Services; Rieth-Riley; ($29,100.00); 2022 Paving Program - Blue Reflector 42 Unit Cost; CO #2. 43 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 44 45 Request for Purchase of Goods and Services; Calumet Civil Contractors, Inc.; ($29,196.00); 16-ENG-37 116th 46 and Medical Drive at Range Line Road Roundabout; CO #3. 47 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 48 DocuSign Envelope ID: 49EBA41B-B57F-4263-818C-D10E08776279 49 Request for Purchase of Goods and Services; Frederick’s, Inc.; ($7,563.00); Carmel Data Center - Limestone 50 Delivered and Placed; CO #4. 51 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 52 53 Request for Purchase of Goods and Services; CrossRoad Engineers, P.C.; ($40,000.00); 20-ENG-07 106th Street 54 Pedestrian Path - College to Penn - Inspection; Additional Services Amendment 15a. 55 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 56 57 Request for Purchase of Goods and Services; CrossRoad Engineers, P.C.; ($150,000.00); 18-ENG-05 4th and 58 Main Roundabout - Inspection Services; Additional Services Amendment 23a. 59 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 60 61 Request for Purchase of Goods and Services; Fire & Police Selection, Inc.; (not to exceed $20,000.00); 2023 62 Applicant Testing. 63 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 64 65 Request for Purchase of Goods and Services; Glaus, Pyle, Schomer, Burns & DeHaven, Inc. d/b/a GPD Group; 66 ($44,760.00); Construction Consulting - Brookshire Golf Club. 67 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 68 69 Request for Purchase of Goods and Services; Mainscape, Inc.; ($49,319.00); Installing Holiday Lights; 70 Additional Services Amendment. 71 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 72 73 Request for Purchase of Goods and Services; Officeworks Services, LLC; ($12,033.58); Office Furniture; 74 Additional Services Amendment. 75 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 76 77 Resolution BPW 10-19-22-01; A Resolution of the City of Carmel Board of Public Works and Safety 78 Acknowledging Agreement Between City and Vendor; CC&T Construction, Inc.; ($58,000.00); Concrete - Village 79 of West Clay; Additional Services Amendment. 80 Board Member Burke moved to approve. Board Member Watson seconded. Resolution approved 2-0. 81 82 Request for Purchase of Goods and Services; Telamon Energy, LLC; ($49,500.00); West Solar Services - 83 W10133. 84 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 85 86 Request for Amendment to Customer Agreement; Zayo Group, LLC; Internet Service - Customer Order# 87 2058625. 88 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 89 90 REQUEST TO USE CITY STREETS/PROPERTY 91 92 Request to Use / Close City Streets in Clay Terrace Mall; Clay Terrace 10th Annual Boo ‘N Brew Fall Festival; 93 October 22, 2022; 6:00 AM – 10:00 PM. 94 Board Member Burke moved to approve based on all conditions by City departments being met. Board Member 95 Watson seconded. Request approved 2-0. 96 97 Request to Use Civic Square Gazebo; Diwali Party; October 29, 2022; 4:00 PM – 9:00 PM. 98 DocuSign Envelope ID: 49EBA41B-B57F-4263-818C-D10E08776279 Board Member Burke moved to approve based on all conditions by City departments being met. Board Member 99 Watson seconded. Request approved 2-0. 100 101 Request to Use Japanese Garden; Hawkins - Lian Wedding Ceremony; October 22, 2022; 11:00 AM – 12:00 102 PM. 103 Board Member Burke moved to approve based on all conditions by City departments being met. Board Member 104 Watson seconded. Request approved 2-0. 105 106 Request to Use Palladium Paver Patio East; Wedding Ceremony; August 26, 2023; 2:00 PM – 9:00 PM; 107 Rehearsal - August 25, 2023; 5:00 PM - 6:00 PM. 108 Board Member Burke moved to approve based on all conditions by City departments being met. Board Member 109 Watson seconded. Request approved 2-0. 110 111 Request to Use Japanese Garden; Sparacino Wedding Ceremony; November 5, 2022; 6:00 PM – 7:00 PM. 112 Board Member Burke moved to approve based on all conditions by City departments being met. Board Member 113 Watson seconded. Request approved 2-0. 114 115 Request to Use Civic Square Gazebo; Wheelock Wedding Reception; September 23, 2023; 9:00 AM – 11:00 PM. 116 Board Member Burke moved to approve based on all conditions by City departments being met. Board Member 117 Watson seconded. Request approved 2-0. 118 119 OTHER 120 121 Resolution BPW 10-19-22-04; A Resolution of the City of Carmel Board of Public Works and Safety Requesting 122 the Financing, Construction, and Dedication of Certain Infrastructure or Other Impact Zone Improvements in 123 Lieu of and as a Credit Against the Payment of Parks and Recreation Impact Fees (“PRIF”) and Approving a 124 PRIF Credit Agreement; Village Capital Corporation; Wren. 125 Board Member Burke moved to approve the Resolution. Board Member Watson seconded. Resolution approved 126 2-0. 127 128 Resolution BPW 10-19-22-05; A Resolution of the City of Carmel Board of Public Works and Safety Requesting 129 the Financing, Construction, and Dedication of Certain Infrastructure or Other Impact Zone Improvements in 130 Lieu of and as a Credit Against the Payment of Parks and Recreation Impact Fees (“PRIF”) and Approving a 131 PRIF Credit Agreement; Pedcore Housing Corporation; Windsor Board Member Burke moved to approve the 132 Resolution. Board Member Watson seconded. Resolution approved 2-0. 133 134 Resolution BPW 10-19-22-06; A Resolution of the City of Carmel Board of Public Works and Safety Setting 2023 135 City and Participant Contribution Rates for the City of Carmel Employee Health Benefit Plan; Annual Insurance 136 Rates. 137 Board Member Burke moved to approve the Resolution. Board Member Watson seconded. Resolution approved 138 2-0. 139 140 Request for Renewal of City of Carmel Employee Health Benefit Plan; Anthem Blue Cross & Blue Shield; 2023 141 Insurance Plans and Products. 142 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 143 144 Request for Road Closure / Open Pavement Cuts; The Edge Apartments - 96th Street and Kittrell Drive. 145 Board Member Burke moved to approve based on all conditions by the City engineer being met. Board Member 146 Watson seconded. Request approved 2-0. 147 148 Request for Grant of Perpetual Storm Water Quality Management Easement; The Steadman Apartments – 111th 149 and Spring Mill Road. 150 DocuSign Envelope ID: 49EBA41B-B57F-4263-818C-D10E08776279 Board Member Burke moved to approve based on all conditions by the City engineer being met. Board Member 151 Watson seconded. Request approved 2-0. 152 153 Request for Street Closure / Open Pavement Cut; Near 10210 Orchard Park Drive West. 154 Board Member Burke moved to approve based on all conditions by the City engineer being met. Board Member 155 Watson seconded. Request approved 2-0. 156 157 Request for Street Closure / Open Pavement Cut; Near 10800 Cornell Street. 158 Board Member Burke moved to approve based on all conditions by the City engineer being met. Board Member 159 Watson seconded. Request approved 2-0. 160 161 Request for Secondary Plat; Albany Village. 162 Board Member Burke moved to approve based on all conditions by the City engineer being met. Board Member 163 Watson seconded. Request approved 2-0. 164 165 Request for Consent to Encroach and Variance; 15 W Executive Drive; Balconies Board Member Burke moved 166 to approve based on all conditions by the City engineer being met. Board Member Watson seconded. Request 167 approved 2-0. 168 169 Request for Consent to Encroach and Variance; 1516 Brook Mill Court; Pool and Landscaping. 170 Board Member Burke moved to approve based on all conditions by the City engineer being met. Board Member 171 Watson seconded. Request approved 2-0. 172 173 Request for Storm Water Technical Standards Waiver; Tom Wood Jaguar – 4620 E. 96th Street. 174 Board Member Burke moved to approve based on all conditions by the City engineer being met. Board Member 175 Watson seconded. Request approved 2-0. 176 177 ADD-ON 178 179 Board Member Burke moved to add-on Resolution BPW 10-19-22-07 to the agenda. Board Member Watson 180 seconded. Approved 2-0. 181 182 Resolution BPW 10-19-22-07 183 Arts Grant Program Agreement between the City of Carmel and the Carmel Jazz Festival in the amount of 184 $15,000. The grant will provide venue deposits for the August 2023 event schedule. 185 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. (The signed 186 document is attached.) 187 188 ADJOURNMENT 189 190 Board Member Mary Ann Burke adjourned the meeting at 10:07 a.m. 191 192 193 APPROVED: ____________________________________ 194 Sue Wolfgang – City Clerk 195 196 _____________________________________ 197 Mayor James Brainard 198 ATTEST: 199 __________________________________ 200 Sue Wolfgang – City Clerk 201 DocuSign Envelope ID: 49EBA41B-B57F-4263-818C-D10E08776279