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Home My WebLink AboutBPW_Minutes_11.02.2022 Board of Public Works and Safety Meeting 1 Minutes 2 Wednesday, November 2, 2022 – 10:00 a.m. 3 Council Chambers City Hall, One Civic Square 4 5 MEETING CALLED TO ORDER 6 7 Mayor Brainard called the meeting to order at 10:00AM. 8 9 MEMBERS PRESENT 10 11 Mayor James Brainard, Board Members Lori Watson and Mary Ann Burke, and Deputy Clerk Holly 12 Harmeyer were present. 13 14 MINUTES 15 16 Minutes from the October 19, 2022, Regular Meeting. Board Member Burke moved to approve. Board 17 Member Watson seconded. Request approved 2-0. Mayor Brainard abstained. 18 19 PERFORMANCE RELEASE/REDUCTION APPROVAL REQUESTS 20 21 Resolution BPW 11-02-22-04; Village of West Clay 15002B; Temporary Erosion Control 22 Board Member Burke moved to approve. Board Member Watson seconded. Resolution approved 3-0. 23 24 Resolution BPW 11-02-22-05; Bear Creek South; Erosion Control / Right of Way Permit 25 Board Member Burke moved to approve. Board Member Watson seconded. Resolution approved 3-0. 26 27 ADD-ON 28 29 Board Member Burke moved to add a bid award to the agenda. Board Member Watson seconded. Add-on of 30 bid award approved 3-0. 31 32 Bid Award for 2022 Generator Procurement 33 John Duffy, Director of the Department of Utilities, recommended awarding the bid to Cummins, Inc. as 34 they were the only bidder, but also a responsive and reputable vendor. 35 Board Member Burke moved to award the bid to Cummins, Inc. in the amount of $1,780,144.00. Board 36 Member Watson seconded. Request approved 3-0. 37 38 CONTRACTS 39 40 Request for Purchase of Goods and Services; Adcetera; ($5,500.00); Content License Agreement; Money 41 Magazine Logo Licensing for Advertisements 42 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 43 44 Request for Purchase of Goods and Services; Beaty Construction, Inc.; ($290,935.77); 17-ENG-01 - Duke 45 Energy Relocation Plans Phase 2 North; CO #1 46 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 47 48 DocuSign Envelope ID: 441DFD7D-9EC8-4F0B-AEB2-941F1939EBAE Request for Purchase of Goods and Services; CrossRoad Engineers, P.C.; ($60,00.00); 20-ENG-09 - 49 Right of Way Services; Additional Services Amendment #20b 50 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 51 52 Request for Purchase of Goods and Services; Cummins, Inc.; ($1,900,144.00); Backup Generator 53 Procurement 2022 54 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 55 56 Request for Purchase of Goods and Services; Hood’s Gardens, Inc.; ($26,520.50); Spring 2023 Hanging 57 Baskets; Additional Services Amendment 58 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 59 60 Resolution BPW 11-02-22-01; A Resolution of the City of Carmel Board of Public Works and Safety 61 Acknowledging Agreement Between City and Vendor; Meltwater News US, Inc.; ($30,450.00); Additional 62 Profiles; Amendment #5 63 Board Member Burke moved to approve. Board Member Watson seconded. Resolution to amend approved 64 3-0. 65 66 Resolution BPW 11-02-22-02; A Resolution of the City of Carmel Board of Public Works and Safety 67 Acknowledging Agreement Between City and Vendor; C. L. Coonrod & Company; Service Agreement 68 2023 69 Board Member Burke moved to approve. Board Member Watson seconded. Resolution approved 3-0. 70 71 Request for Purchase of Goods and Services; TargetSolutions Learning, LLC; ($24,714.01); Vector Check 72 It; Additional Services Amendment #1 73 Board Member Burke moved to approve. Board Member Watson seconded. Amendment approved 3-0. 74 75 Request for Purchase of Goods and Services; TargetSolutions Learning, LLC; ($16,575.00); Vector LMS 76 Membership; Additional Services Amendment #2 77 Board Member Burke moved to approve. Board Member Watson seconded. Amendment approved 3-0. 78 79 REQUEST TO USE CITY STREETS/PROPERTY 80 81 Request to Use Carter Green; Holiday at Carter Green; November 19, 2022; 7:00 AM - 7:00 PM 82 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 83 84 Request to Indiana Design Center South Parking Lot; Holiday in the Arts District; December 3, 2022; 85 7:00 AM - 8:00 PM 86 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 87 88 Request to Use City Streets with No Parking Signs at Six Trolley Stops; Carmel Holiday Trolleys; Every 89 Friday and Saturday; November 25 – December 24, 2022 90 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 91 92 Request to Use Carter Green / Main Street Carmel; Festival of Ice - Ice Carving Event; January 20, 2023, 93 11:00 AM - January 22, 2023, 5:00 PM 94 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 95 96 Request to Use Carter Green / Ice at Carter Green; Winter Games; February 10, 2023, 4:00 PM - 9:00 97 PM; February 11, 2023, 10:00 AM - 5:00 PM 98 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 99 DocuSign Envelope ID: 441DFD7D-9EC8-4F0B-AEB2-941F1939EBAE 100 Request to Indiana Design Center; Santa House; November 21 - December 27, 2022; Open at Various 101 Times and Dates Throughout 102 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 103 104 OTHER 105 106 Request for Petition to Vacate a Platted Utility Easement; Old Meridian and Main Redevelopment 107 Project; JR Farmer Finance SC, LLC 108 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 109 110 Resolution BPW 11-02-22-03; A Resolution of the City of Carmel Board of Public Works and Safety 111 Approving Property Transfer and Indemnification Agreement Between City and Carmel Police Officer; 112 Lolo - Police Canine; Officer Chad Wiegman 113 Board Member Burke moved to approve. Board Member Watson seconded. Resolution approved 3-0. 114 115 Request for Special Purchase Approval; Brown Equipment Company; ($0); Bucher Sweeper Vehicles 116 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 117 118 Request for Consent to Encroach and Variance; 12442 Heatherstone Place 119 Board Member Burke moved to approve based on all conditions by the City engineer being met. Board 120 Member Watson seconded. Request approved 3-0. 121 122 Request for Driveway Width Variance; Standard Drawing 10-21B; 141 1st Avenue NW 123 Board Member Burke moved to approve based on all conditions by the City engineer being met. Board 124 Member Watson seconded. Request approved 3-0. 125 126 Request for Storm Water Technical Standards Waiver; West Park Trail Extension Project– 2700 W 116th 127 Street 128 Board Member Burke moved to approve based on all conditions by the City engineer being met. Board 129 Member Watson seconded. Request approved 3-0. 130 131 ADJOURNMENT 132 133 Mayor Brainard adjourned the meeting at 10:05 a.m. 134 135 136 137 138 APPROVED: ____________________________________ 139 Sue Wolfgang – City Clerk 140 141 _____________________________________ 142 Mayor James Brainard 143 ATTEST: 144 145 __________________________________ 146 Sue Wolfgang – City Clerk 147 DocuSign Envelope ID: 441DFD7D-9EC8-4F0B-AEB2-941F1939EBAE