HomeMy WebLinkAboutCarmel Professional Fire Fighters International Assoc of Fire Fighters Local 4444; Agreement with City of Carmel; Jan 1, 2023 - Dec 31, 2024CzKpoPcfsmboefsbu21;61bn-Opw3:-3133
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7 AGREEMENT
8 Between
9 CITY OF CARMEL
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11 CARMEL PROFESSIONAL FIRE FIGHTERS
12 INTERNATIONAL ASSOCIATION OF FIRE FIGHTERS LOCAL 4444
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14 EFFECTIVE
15 January 1, 2023 –December 31, 2024
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26 Table of Contents
27 AGREEMENT ...................................................................................................................................................... 4
28 Article I – Period ofAgreement ................................................................................................................................ 4
29 Section 1 – Duration .................................................................................................................... 4
30 Section 2 – Severability ............................................................................................................... 4
31 Section 3 – Minimums Only ........................................................................................................ 4
32 Section 4 – Uniformity ................................................................................................................. 4
33 ArticleII – Recognition ............................................................................................................................................. 5
34 Article III – Union andCityRights and Obligations ................................................................................................. 5
35 Section 1 – Union Rights ............................................................................................................. 5
36 Section 2 – CityRights ................................................................................................................ 6
37 Section 3 – Strikesand Lockouts ................................................................................................. 6
38 Article IV – Miscellaneous ........................................................................................................................................ 7
39 Section 1 – Safety ........................................................................................................................ 7
40 Section 2 – Minimum Staffing ..................................................................................................... 8
41 Section 3 – Overtime ................................................................................................................... 8
42 Section 4 – Call-backDefinition .................................................................................................. 8
43 Section 5 – Fitness Facility .......................................................................................................... 8
44 Section 6 – BidSystem ................................................................................................................ 9
45 Section 7 –Work Performance Evaluation .................................................................................. 9
46 Section 8 – Promotions ................................................................................................................ 9
47 Article V – Terms andConditions ofAgreement ...................................................................................................... 9
48 Section 1 – Funding ..................................................................................................................... 9
49 Article VI – Compensation ...................................................................................................................................... 10
50 Section 1 -- Cost ofLiving Adjustments .................................................................................... 10
51 Section 2 -- Specialty Pay .......................................................................................................... 10
52 Section 4 -- Longevity Pay ......................................................................................................... 11
53 Section 5 -- Pension Contribution ............................................................................................. 12
54 Section 6 -- Holiday Pay ............................................................................................................ 12
55 Section 7 -- Master Firefighter Pay ........................................................................................... 12
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56 Section 8 -- Vacation Buy-back ................................................................................................. 12
57 Section 9 -- SickLeave Incentive ............................................................................................... 13
58 Section 12 -- Grade andStep ..................................................................................................... 13
59 Article VII – Fringe Benefits ................................................................................................................................... 15
60 Section 1 – Retiree Health Insurance ........................................................................................ 15
61 Section 2 – Annual Physical ...................................................................................................... 15
62 Section 3 – Uniforms / Safety Gear ........................................................................................... 15
63 Section 4 – Catastrophic Medical Leave Bank .......................................................................... 16
64 Section 5 – Tuition Reimbursement .......................................................................................... 16
65 Section 6 – Dependent Care ...................................................................................................... 16
66 Section 8 – Retiree Health Insurance Placeholder Fee ............................................................. 16
67 Section 9 - Additional Benefits …………………………………………………………………….17
68 Section 10 – COBRA Administration Fee Waiver .................................................................... 17
69 Section 11 - Other Benefits ........................................................................................................ 18
70 Section 12 - Force Majeure ………………………………………………………………………….18
71 COMMON COUNCIL FOR THE CITYOFCARMEL ............................................................................... 19
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88 AGREEMENT
89
90 This agreement (“Agreement”) is entered into by and between the City of Carmel, Indiana (“City”),
91 represented by the Mayor of the City (“Mayor”), the City’s Board of Public Works and Safety (“Board”)
92 and the City’sCommon Council (“Common Council”), and the Carmel Professional Firefighters –
93 International Association of Fire Fighters, Local 4444 (“Union”), represented by its Carmel President
94 and Secretary / Treasurer. This Agreement is not and shall not be construed as a collective bargaining
95 agreement for the purposes of federal or state labor laws or otherwise.
96 Article I –Period of Agreement
97 Section 1 – Duration
98
99 Upon its proper execution by all parties hereto, this Agreement shall take effect on January 1, 2023 and
100 remain in effect until 11:59 p.m. on December 31, 2024. This Agreement shall remain in full force and
101 effect unless either party desiring to amend this agreement shall notify the other in writing. Notice of a
102 request for amendment shall specify the content ofany and all proposed amendments. The parties agree
103 to begin good faith negotiations on a future agreement no later than July 2022. If a new agreement is
104 not executed before the end of this Agreement, then this Agreement shall remain in effect until a new
105 agreement is executed by the parties hereto.
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107 Section 2 – Severability
108
109 In the event that any provisions of this agreement are found to be inconsistent with existing State or
110 Federal statutes orlaws, the provisions of such statutes or laws shall prevail; and if any provision herein
111 is found to be invalid and unenforceable by a court or other authority having jurisdiction, then such
112 provision shall be considered void, but all other valid provisions shall remain in full force and effect.
113 The parties hereto agree to notify the other of any ruling in that regard.
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115 Section 3 – Minimums Only
116
117 The terms of this Agreement are intended to cover only minimums in hours, working conditions and
118 other employee benefits. The City may implement or retain in effect superior wages, hours, working
119 conditions and other employee benefits.
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121 Section 4 – Uniformity
122
123 Although the parties recognize that it is extremely difficult to compare different pay and work structures
124 so asto exact mathematical equivalencies, the City agrees that, asmuch as is reasonably possible, City
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125 firefighters shall receive the equivalence in benefits and pay raises received by all City public safety
126 employees for pay compensation and fringe benefits.
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128 Article II – Recognition
129
130 The City recognizes the Union as the exclusive recognized representative agent for members of the
131 Carmel Fire Department (“Department”) with the rank of Battalion Chief or below, so long as the Union
132 maintains the support of the majority of those firefighters. Members of the Department holding the rank
133 of Battalion Chief or below shall hereinafter be individuallybe referred to as “Employee” and
134 collectively referred to as “Employees,” and the group of Employees represented bythe Union as their
135 exclusive representative shall hereinafter be collectively referred toas the “Representative Unit”. If the
136 City questions whether the Union has the support of the majority of the Employees in the Representative
137 Unit, itmay review the City Controller’s records and/or certified records provided by the Union to
138 determine if the Union maintains the support of the majority of the Employees in the Department. If the
139 Union does not maintain the support of the majority of the Employees in the Department, the City shall
140 not recognize the Union as the exclusive representative of those Employees at the end of the calendar
141 year in which such majority support is lost.
142 Article III – Union and City Rights and Obligations
143 Section 1 – Union Rights
144
145 A. Payroll Deduction. Upon receipt of a voluntary, written, current, signed authorization in such
146 form as complies with the laws ofthe State of Indiana from an Employee covered by this
147 Agreement, the City shall deduct from each paycheck of such Employee an amount representing
148 his/her Union dues as indicated in the current authorization form. The City shall remit such
149 monies, together with the appropriate records, tothe Union orits designated official. The City
150 shall not be liable to the Union for any failure to make any such deductions. In the event of an
151 overcharge already remitted to the Union, it shall be the sole responsibility of the Union to adjust
152 the matter with the Employee. The Union shall indemnify the City and hold it harmless from
153 any or all claims or liabilities which arise under or pursuant to this paragraph.
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155 B. Union use of City Property. The City shall allow Union meetings to beheld in City buildings at
156 times agreed to by the Fire Chief (“Chief”). The Union will be responsible for the care and
157 security ofthe building during such meetings. The City will allow the Union toutilize electronic
158 bulletin boards, e-mail systems, Internet access and paging systems.
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160 C. Non-Discrimination. Neither the City nor the Union shall make any regulation affecting the
161 right of any Employee or Employees to join, or refrain from joining, the Union or any other
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162 lawful employee organization; provided that the City shall retain the full right to control its
163 employees’ actions, property and equipment during working hours and to control the use of the
164 City’s premises.
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166 D. Voting. Union and members of the Union shall be allowed use of the fire stations to hold
167 elections for the Union and its’ representatives.
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169 E.Union Time. Employees elected torepresent the Union shall begranted time, not toexceed a
170 combined total of two thousand (2,000) hours annually (to be divided as needed) to perform,
171 without loss of pay, Union functions such as, but not limited to, attendance at meetings,
172 conventions, seminars and conferences.
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174 F. Member Representation. When amember of the Union (“Member”) is interviewed, formally or
175 informally, regarding amatter that might lead to disciplinary action, ifthat Member requests a
176 Union representative, all questioning will cease for a reasonable period of time (not to exceed 24
177 hours) until a Union representative (selected bythe Union) can be present.
178 Section 2 – City Rights
179
180 The Union agrees that it is the exclusive right ofthe City to: maintain order, discipline and efficiency in
181 the operations of the Department; hire, direct, transfer, promote, discharge or otherwise discipline
182 Employees in accord with law; operate and manage the work of the Department, and; allocate personnel
183 through the bid system, apparatus, fire stations and other resources in a manner the Chief believes is
184 reasonable and inthe best interest of public safety personnel.
185 Section 3 – Strikes and Lockouts
186
187 As the service performed by the Employees covered by this Agreement are essential to the
188 administration of the Department and to the welfare of the public dependent thereon, neither the Union
189 nor any member ofthe Representative Unit covered by this Agreement shall initiate, authorize, sanction,
190 encourage, support or engage in any strike, slow-down, concerted job action, work stoppage, “sick-out”,
191 or cease the continuous performance of their duties. The City agrees that no lock out shall take place
192 during the term of this Agreement.
193 The Union acknowledges that any conduct that violates this Section threatens irreparable harm to the
194 public. The Union shall not be held liable under this Agreement for the unauthorized activity of the
195 Employees in violation ofthis Section, and agree to immediately make a vigorous, bona fide and
196 continued effort to end all such activities in the event of a documented violation of this Section,
197 including written notification to each offending Employee that his/her activity is unprotected and is not
198 authorized, supported, or ratified by the Union.
199 Section 4 – Dispute Resolution
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201 The Union and the City agree to work together ingood faith to resolve labor/management issues. The
202 Union agrees to encourage its members to follow all Department rules, policies, and procedures and to
203 strive toimprove their skills to ever higher levels, and the City agrees toenforce its rules in afair and
204 impartial manner. Both the Union and the City agree to attempt to resolve issues subject tothis
205 Agreement informally or through Alternative Dispute Resolution (ADR) before commencing or
206 sponsoring legal action against the other.
207 Article IV – Miscellaneous
208 Section 1 – Safety
209
210 a. The Department shall maintain and keep ineffect through the term of this Agreement, a Safety
211 Committee for reviewing departmental accidents, injuries, job-related safety complaints,
212 protective gear and equipment issues, or any other safety-related areas. The Safety Committee
213 shall make recommendations tothe Chief concerning safety issues. The Safety Committee shall
214 becompromised of up to eleven (11) firefighters representing the following division areas:
215 The ex officio members of the Safety Committee shall be the three (3) officers who occupy the
216 position of A, B, and C Shift Battalion Executive Officer; the three (3) merit officers who occupy
217 the position of A, B, and C Shift Safety Training Officer (STO); and the one (1) staff officer who
218 holds the position of Department Safety Officer.
219 The other members ofthe Safety Committee shall be selected as follows:
220 The Union will select:
221 (1) Firefighter
222 (1) Engineer
223 The Chief or his/her designee will select:
224 (1) Captain or Lieutenant
225 (1) Chief Officer
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227 The Chief or his/her designee and/or the Safety Committee may call upon additional personnel
228 (e.g., civilian staff, maintenance personnel, etc.) if it is believed that the expertise of such
229 persons may beof benefit to the Safety Committee. Requests for meetings involving the Safety
230 Committee shall be initiated by the Chief orthe Safety Committee Chairperson, who shall be
231 appointed by the Chief. The Chairperson shall prepare an agenda of items to be discussed by the
232 Safety Committee and shall establish and communicate a date and place certain for such
233 meeting.
234
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235 b. The Department and its Employees covered by this Agreement shall comply with applicable
236 Federal, State and Local laws and Department policies concerning safety and health. The
237 Department shall make reasonable provisions for the safety and health of itsEmployees during
238 their hours of employment in compliance with applicable laws. In this regard, the Union and
239 Employees realize that they have joint responsibility to cooperate in maintaining safe practices in
240 the Department. In addition, it is the responsibility of each Employee to operate vehicles,
241 machinery and equipment in asafe manner.
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243 c. The Department may summarily discipline orprohibit an Employee from acting oroperating in
244 an unsafe manner. However, no reduction in rank, grade or pay will be made without following
245 the appropriate disciplinary policies of the Department and Indiana law.
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247 d. All accidents, regardless of their severity, must be immediately reported to an Employee’s
248 supervisor for review in accordance with Department policies and procedures.
249 Section 2 – Minimum Staffing
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251 The City will “call back” Employees ormark apparatus out ofservice if staffing falls below four (4)
252 Employees on a fire engine, or five (5) Employees on a ladder truck and two (2) Employees on an
253 ambulance. This minimum staffing requirement may be suspended inthe event ofan emergency as
254 determined by the Chief, in his/her sole discretion, after consultation with the Union President orthe
255 highest ranking available Union officer. Furthermore, the current “8-hour rule” remains in effect,
256 allowing staffing to fall below four (4) Employees on afire engine and five (5) Employees on a ladder
257 truck and two (2) Employees on an ambulance, so long as that vacancy is not for eight (8) or more
258 hours.
259 Section 3 – Overtime
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261 A “call back” shall bevoluntary unless an emergency is declared bythe Chief or the Mayor and may
262 include alteration of the normal work schedule. “Call back” time shall be paid at a rate of time and one-
263 half of the Employee’s regular hourly rate.
264 Section 4 – Call-back Definition
265
266 As used in this Article, “call-back” means requesting orrequiring an Employee to work hours in
267 addition to the Employee’s scheduled hours, and “off-duty” means the time other than an Employee’s
268 regularly scheduled working hours or vacation.
269 Section 5 – Fitness Facility
270 The Department shall provide facilities and equipment to allow employees to maintain physical fitness
271 at each fire station. Decisions related tothe location of the fitness facilities, as well as the type of and
272 replacement of fitness equipment, are within the sole discretion ofthe Chief.
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273 Section 6 – Bid System
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275 Carmel Fire Department Rules and Regulations 7.28 will govern the Department bid process, which
276 shall remain in effect throughout the term of this Agreement.
277 Section 7 –Work Performance Evaluation
278
279 The Carmel Fire Department Work Performance Evaluation (“WPE”) measures an individual’s ability to
280 physically perform the essential functions required to execute the duties of a firefighter. The Department
281 has established a minimum level of acceptable performance that protects the safety of the firefighter and
282 provides a measure of an individual’s physical ability toperform the essential, job specific, functions
283 required to effectively execute the duties of a firefighter. WPE shall be Department policy as determined
284 by the labor- management process. Any changes tothe WPE shall be made through a validated process
285 by a vendor mutually agreed upon bythe parties hereto.
286 Section 8 – Promotions
287
288 The Department’s officer structure shall consist of thirteen (13) Captains and fourteen (14) Lieutenants.
289 In addition to these positions, each shift will have three (3) float Lieutenants. The total number of merit
290 officers will bethirty-six (36); or, one (1) Captain and two (2) Lieutenants per apparatus. The Battalion
291 Chief and Executive Officer position will be staffed by merit Lieutenants and/or Captains.
292 Whenever the number ofOperations Section officers on shift falls below thirty-six (36), promotions
293 shall take place within 45 days of initial vacancy. If more than 45 days are needed to promote, as
294 determined by the Chief, consultation between the Union President and the Chief shall take place a
295 minimum of ten (10) days prior to the expiration of this 45-day period, through the labor-management
296 process. Both parties must agree to a timeline that exceeds this 45-day period.
297 Article V – Terms and Conditions of Agreement
298 Section 1 – Funding
299
300 The parties agree that, if the Common Council fails or refuses to fully fund this Agreement under
301 circumstances wherein full funding would not adversely affect a vital governmental function of the City,
302 allfinancial provisions of this Agreement shall become null and void to the extent they are not funded,
303 and that they will return tothe negotiations process to negotiate Agreement terms that are consistent
304 with the level of funding approved by the Common Council.
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307 Article VI – Compensation
308 Section 1 --Cost of Living Adjustments
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310 For cost of living adjustmentsin2023and 2024, Employees covered by this agreement shall receive an
311 increase to their base salary of six percent (6%) in 2023 and three percent (3%) in 2024. The parties hereto
312 agree that should the Consumer Price Index for allMidwestern Wage Earners (“CPI-W”) independent of
313 seasonal adjustment, as reported by the Bureau of Labor Statistics of the United States Department of
314 Labor for the previous calendar year fluctuate plus or minus 2% from the six percent (6%) in 2023 and
315 three percent (3%) in 2024 COLA provided for by this Article, they shall return to the negotiation process
316 to consider a more appropriate COLA
317 The City agrees to promptly consult with the Union, upon request, regarding changes made to an
318 Employee’s working conditions and/or standards. However, subject to Article VI of this Agreement, the
319 salary, bonus, vacation and sick leave benefits ineffect for Employees pursuant to this Agreement shall
320 not be reduced without the mutual consent of the City and the Union.
321 Section 2 --Specialty Pay
322
323 Each Employee shall be entitled to receive no more than two (2) types of specialty pay at any given time.
324 An Employee shall receive the highest specialty pay for which he/she is eligible and pay for one additional
325 specialty. All specialty pay shall cease when an Employee no longer performs the duties associated with
326 the pay or no longer meets the qualifications for such pay, whether the change results from the
327 decision/action ofthe City or the Employee.
328 Annual Specialty Pay for Employees covered under this Agreement shall be as follows:
329 Paramedic 10% of First-Class Firefighter Salary
330 Mechanic $2000.00
331 Shift Investigator $2000.00
332 Hazardous Materials $2000.00
333 Foreign Language $2000.00
334 Public Information Officer (“PIO”) $3500.00
335 Special Duty Pay $2000.00
336 Station Captain $1500.00
337 Engineer $2500.00
338 Rescue Technician $2000.00
339 SWAT Medic $2000.00
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340 Drone Pilot $2000.00
341 An Employee who demonstrates a specified level of fluency in an approved foreign language shall
342 receive Foreign Language Specialty Pay in addition to all other forms of compensation. All such
343 pay must be approved by the Chief and the City’s Director of Human Resources. To continue
344 receiving this compensation, the Employee is required to maintain fluency, and may be
345 periodically re-tested to ensure compliance.
346
347 The PIO shall beappointed by the Chief and issubject to change athis/her discretion.
348
349 • Special duty pay is for Employees who take on long term responsibilities/projects/ assignments
350 designated by the Chief.
351 Hazardous Material Technicians shall be paid specialty pay regardless of station assignment.
352
353 Station Captain is one (1) Captain per station, total of six (6) positions. Station Captain shall be
354 selected bythe Chief.
355
356 The following specialty pays shall be paid in addition to up to two (2) of the other forms of annual
357 specialty compensation listed in Section 2 above:
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359 PIO
360 Special Duty Pay
361 Station Captain
362 Engineer
363
364 Section 3 -- Ride Out Pay
365 1. AnEmployee shall be entitled an additional $2.00 per hour for each hour he/she is assigned toan
366 ambulance, in addition to allother forms ofcompensation.
367 2. An officer who fills in for a Battalion Chief shall receive $3.00 per hour ride out pay.
368 3. A firefighter who fills in for an Engineer, Lieutenant or Captain shall receive $2.00 perhour rideout
369 pay, in addition to allother forms of compensation.
370
371 4. Officers filling in for other officers (except fora Battalion Chief) are not eligible for rideout pay.
372 Section 4 --Longevity Pay
373
374 Sworn firefighters shall receive longevity pay at the rate of Two Hundred and Fifty Dollars ($250.00) per
375 year of service for years 1-10 and Three Hundred and Ten Dollars ($310.00) per year of service for years
376 11-25. Longevity shall be capped at twenty-five (25) years of service or ($7,150.00),in addition to all
377 other forms of compensation.
378
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379 Section 5 --Pension Contribution
380
381 The City shall maintain membership in the 1977 Fund and shall require members of the Department to
382 meet the eligibility requirements for the Fund. The City shall pay twenty-one percent (21%) ofthe
383 established Master Firefighter salary for each member of the Department participating in the 1977 Fund.
384 In the event that state actuary reports lower the twenty-one percent (21%) obligation levied upon the City
385 in any fiscal year, that amount shall be reflected as a credit toward the six percent (6.0%) obligation levied
386 upon the members of the Department.
387 Section 6 --Holiday Pay
388
389 Each Employee who is required to report to work on a declared holiday, whether on a scheduled or an
390 unscheduled basis, shall receive Fifteen Dollars ($15.00) per hour premium pay for each hour actually
391 worked on said holiday. Such premium pay shall becalculated to the nearest quarter hour.
392 Section 7 --Master Firefighter Pay
393
394 A firefighter shall not become a First Class/Master Firefighter until he/she has served 10 years. The First
395 Class/Master Firefighter salary, as designated in the City’sannual salary ordinance, shall be certified to
396 the state for pension reporting purposes. A First Class/Master Firefighter iseligible to receive specialty
397 pay and other hourly pay differentials.
398 Section 8 --Vacation Buy-back
399
400 Employees may submit up to one third (1/3) of their unused annually accrued vacation time. The City may
401 buy back such vacation time and, if it does so, shall buy back each hour of vacation time at the Employee’s
402 hourly rate. Employees must submit their hours (inno less than twenty-four (24) hours increments for
403 Sworn Shift personnel and in no less than 7.5 hour increments for Sworn Staff personnel to the Department
404 on the first Monday of the last pay period of the calendar year. Payment for any submitted vacation time
405 (if approved) shall be rendered by the City before the last day inFebruary of the following year.
406 Sworn Shift Personnel:
407 1 – 5 yearsMaximum of 2 full shifts eligible for submission (48.0 hours)
408 6 – 12 yearsMaximum of 3 full shifts eligible for submission (72.0 hours)
409 13 or more years Maximum of 4full shifts eligible for submission (96.0 hours)
410 Sworn Staff Personnel:
411 1 – 5 yearsMaximum of 3 full shifts eligible for submission (22.5 hours)
412 6 – 12 yearsMaximum of 5 full shifts eligible for submission (37.5 hours)
413 13 or more years Maximum of 6full shifts eligible for submission (45.0 hours)
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414 Any Employee who has been suspended from the Department for disciplinary purposes or any Employee
415 having used five (5) or more sick days in a calendar year will be disqualified from this benefit, as permitted
416 by law.
417 Section 9 -- Sick Leave Incentive
418
419 Employees may be eligible for sick leave incentive pay, which is based on the amount ofsick leave used
420 ina calendar year as follows:
421 None 24 hours
422 Equivalent of one (1) shift (or any portion thereof) 20 hours
423 Equivalent of two (2) shifts (or one shift plus any portion of a second) 12 hours
424 Equivalent of three (3) shifts (or two shifts plus any portion of a third) 8 hours
425 Equivalent of four (4) shifts (or three shifts plus any portion of a fourth) 4 hours
426 The hourly rate of pay for each eligible Employee, for the purposes of this pay incentive only, shall be
427 calculated as follows: \[bi-weekly base pay plus (+) longevity\]/80 hours. All sick leave used by an
428 Employee in the course of the calendar year, except leave for injuries incurred on duty orin the line of
429 duty, oras otherwise required byapplicable law, shall be counted toward the incentive pay calculation for
430 that year, regardless of the reason for the leave or the status of the leave.
431 Sick leave incentive pay may be paid out each year inFebruary for the prior calendar year at the eligible
432 Employee’s current rate of pay. An Employee must be employed bythe Department for an entire calendar
433 year, and must be employed by the City at the time of the payout, in order to be eligible for incentive pay
434 for that calendar year.
435 Section 10 – VoluntaryWPE Pay
436 Employees who voluntarily take the WPE twice per year (once every six (6) months) rather thanthe single
437 mandatory evaluation shall receive an additional 24 hours of compensation at their hourlyrate.
438 Section 11 – 2023 Inflation Bonus
439 Each Employee who is employed by the City on February 4, 2023, shall receive a one-time inflation bonus
440 equal to two percent (2%) of their 2023 base salary.
441 Section 12 -- Grade and Step
442
443 Definitions:
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444 GRADE—pay category to which a City position is assigned; each position is placed within a hierarchy of
445 Grades (see attached matrix), based on the knowledge, skills, abilities and responsibility required by the
446 position.
447 STEP—established point between the Range Minimum and Range Maximum of aGrade; each Grade has
448 six (6) equidistant Steps, which are adjusted annually.
449 MARKET—municipalities and other employer organizations selected by the City as the basis for salary
450 comparisons.
451 RANGE MINIMUM—lowest pay rate (Step 1) for a City position ina particular Grade; generally, the
452 rate at which a new City employee will be paid.
453 RANGE MAXIMUM—highest pay rate for a City position in a particular Grade; generally, the rate at
454 which an employee with five (5) or more years of experience ina particular job will be paid.
455 STEP INCREASE—annual pay adjustment based on an additional year of service and the increased
456 knowledge, skill and ability that the year of service represents; employees in Steps one (1) through five
457 (5) will generally move to the next higher Step on January 1 of each year.
458 PROMOTION—change of positions that results in a higher Grade.
459 RE-EVALUATION—review of a position’s assigned Grade brought about by an increase (or decrease)
460 in knowledge, skill, ability and responsibility requirements; a Re-evaluation, performed by the City’s
461 independent consultant, which may result in a higher Grade, a lower Grade or no change in Grade.
462 1. New Employees shall be hired at Step 1 for their assigned Grade. All requests for exceptions must be
463 put in writing by the Chiefand approved by the Director of Human Resources.
464
465 2. Step Increases will be given in January only; increases are to be given the rest of the year only as the
466 result ofa Promotion or ajob Re-Evaluation by the City’s independent consultant. All such increases
467 must place the Employee at a specific Step in the appropriate Grade.
468
469 3. An Employee will not receive a Step Increase in January unless he/she was hired prior to October 1
470 of the previous year. Employees hired between October 1 and December 31 will receive a Cost of
471 Living Increase but no Step Increase.
472
473 4. Step Increases will be granted automatically to employees at Step 5or below, but may be contingent
474 upon meeting certain pre-established criteria, such as education and certification requirements.
475 Employees subject to such requirements shall be made aware by their existence immediately upon
476 inception of the requirements, or acceptance of a job that carries such requirements.
477
478 5. Every Employee will move up one Step each year without skipping intermediate Steps. Public Safety
479 employees hired on or after January 1, 1999 will receive annual raises inJanuary based on consecutive
480 Steps
481
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482 6. No employee’s salary will be allowed toexceed the Range Maximum (Step 6) for his/herGrade,
483 unless his/her salary was already above Step 6 on January 1, 1999.
484 7. An Employee whose pay is adjusted due to aPromotion will be placed in a Step that will ensure an
485 appropriate pay increase, such Step to be recommended by the Chief and approved by the City’s
486 Director of Human Resources.
487 Article VII – Fringe Benefits
488 Section 1 – Retiree Health Insurance
489
490 A.The City shall contribute fifty percent (50%) of the monthly employee-spouse premium for retirees
491 who have twenty (20) years of active service with the City, plus anadditional one percent (1%)
492 for each additional six (6) months of service, up to a maximum of seventy-five percent (75%) of
493 the employee-spouse (or 75% of the employee-only premium if the employee is unmarried or the
494 spouse is not covered by the City plan), provided that the City’s insurance premium contribution
495 shall not exceed Nine Hundred Dollars ($900.00) per month or ($10,800.00) Ten Thousand Eight
496 Hundred Dollars per year.
497
498 B. Coverage for other eligible dependents may be continued at the retiree’s expense.
499
500 C. The City’s insurance premium contribution cap shall be evaluated each year to keep pace with
501 current health insurance costs.
502
503 D. For an Employee who dies in the line of duty, the City shall contribute 100% of the monthly spouse
504 and dependent (ifapplicable) medical and dental premiums.
505
506 E.For an Employee who isdisabled, the City shall contribute to a disabled employee’s insurance
507 premium according to the formula found in City Code Section 2-42.
508
509 F. Retiree Health Insurance will only be available toemployees hired prior to October 3, 2016.
510 Section 2 – Annual Physical
511
512 The City shall continue its practice of providing annual physicals to each Employee at no cost tothe
513 Employee made available through a mutually agreeable facility. No changes to the make-up of this
514 physical shall be made without 30 days prior notice tothe Union. Inthe event that changes tospecific
515 test and/or components of the medical evaluation are needed, the City will meet with the Union to discuss
516 and receive the Union’s input prior to making any such changes.
517 Section 3 – Uniforms / Safety Gear
518
519 The Department shall issue all uniforms and safety gear through its Quartermaster system.
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520 Section 4 – Catastrophic Medical Leave Bank
521
522 All firefighters’ unused sick days shall be credited to the Catastrophic Medical Leave Bank. A firefighter
523 who is unable to perform his/her own duties or to perform light duty assignments for an extended period
524 of time due to illness or injury is eligible for PERF disability benefits, which are less than the firefighter’s
525 active duty pay. Under 35 IAC 2-5-1, the City is not allowed to supplement PERF disability payments. In
526 order to avoid penalizing a firefighter financially during the period of recuperation, the Catastrophic
527 Medical Leave Bank shall allow eligible firefighters to receive up to one hundred twenty (120) calendar
528 days of full pay after sick leave and vacation benefits are exhausted and before PERF disability benefits
529 commence (two hundred forty (240) calendar days for injuries or illnesses incurred in the line of duty), as
530 permitted by law.
531 Section 5 – Tuition Reimbursement
532
533 The City sponsors a tuition reimbursement program subject to Carmel City Code 2-58, as amended, for
534 full-time City employees who are so employed both on the year prior to the beginning of the course for
535 which tuition reimbursement is requested and at the time the final request for reimbursement is made.
536 To be eligible for tuition reimbursement the employee cannot have been subject todisciplinary
537 probation, demotion, or suspension within the 90 calendar days immediately prior tothe beginning date
538 of the course for which tuition reimbursement is requested. Refer to Carmel Fire Department Rules and
539 Regulations 4.16 TUITION REIMBURSEMENTS.
540 Section 6 – Dependent Care
541
542 The City agrees to allow Employees to utilize up to 2 days (48 hours) of their sick time annually for the
543 unexpected care and treatment of a dependent. The Employee may utilize this time in increments of four
544 (4), six (6), or seven and one half (7.5) hours. The City agrees to treat this benefit in the same manner as
545 an Employee sick day. This does not increase the amount of total sick time afforded to anEmployee.
546 Section 7 - Tactical Athlete Sports Performance Program
547 The City shall continue its practice of providing a tactical athlete performance program to each
548 Employee at no cost to the Employee atamutually agreeable facility. No changes to the make-up of
549 this tactical athlete performance program shall be made without 30 days prior notice to the Union. In
550 the event that changes to the program or components of the tactical athlete performance program are
551 deemed necessary by the City, the City will meet with the Union todiscuss and receive input on the
552 proposed changes prior totheir implementation by the City.
553 Section 8 – Retiree Health Insurance Placeholder Fee
554
555 Effective January 1, 2019, the City of Carmel will allow retired firefighters with at least 20 years of full-
556 time service to the City to drop the City’s health plan when they retire, or any time they become eligible
557 for other coverage, then rejoin the City’s health plan at a later date. Retired firefighters who are not
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558 enrolled inthe plan when they retire are also eligible for this program. All retiree re-enrollments are
559 subject tothe following requirements:
560
561 A. Eligible retirees and their dependents must maintain continuous coverage through another
562 employer-sponsored health insurance program or an individual ACA-compliant plan offered by a carrier
563 licensed by the State of Indiana or, if the retiree has moved out of Indiana, the retiree’s state of
564 residence.
565
566 B. Proof of coverage must be submitted at the time of re-enrollment tothe City’s Department of
567 Human Resources.
568
569 C. The retiree must submit the required paperwork on a timely basis to retain the right of re-
570 enrollment.
571
572 D. Eligible retired firefighters can rejoin the plan under the following circumstances:
573
574 1. Any year during the open enrollment period.
575 2. Following a change in family status, provided application is made within 30 days ofthe
576 change. Such changes must be verified with appropriate documents.
577
578 E. Eligibility for the City’s plan ends when the retiree or covered dependent qualifies for Medicare.
579
580 F. Eligible retired firefighters who fail to follow the foregoing rules shall forfeit their eligibility for re-
581 enrollment.
582
583 Section 9 – Additional Benefits
584 In addition to any other benefits set forth in this Agreement , Employees shall receive an additional
585 vacation day (24 hours) upon completion of 25 years of service, and the City shall contribute to their
586 employee health savings accounts in the following amounts:
587 Employee Only - From $600.00 to $800.00
588 Employee/Spouse - From $800.00 to $1,000.00
589 Employee/Child(ren) From $800.00 to $1,000.00
590 Employee/Family From $1,000.00 to $1,200.00
591 Section 10 – COBRA Administration Fee Waiver
592 The City agrees to waive the two percent (2%) administration fee for Employees and their dependents
593 whoare entitled to elect COBRA continuation coverage when a qualifying event occurs.
594
595
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640 COMMON COUNCIL FOR THE CITY OF CARMEL
641
642 ___________________________________
643 Kevin D. Rider, President Jeff Worrell, Vice-President
644
645 ___________________________________ ____________________________________
646 Sue Finkam Laura Campbell
647
648 ___________________________________ ____________________________________
649 H. Bruce Kimball Anthony Green
650
651 ___________________________________ ___________________________________
652 Adam Aasen Tim Hannon
653
654 ___________________________________
655 Miles Nelson
656
657 ATTEST:
658
659 __________________________________
660 Sue Wolfgang, Clerk
661
662 Presented by me to the Mayor of the City of Carmel, Indiana this ____ day of
663 _________________________ 2022, at _______ __.M.
664
665 ____________________________________
666 Sue Wolfgang, Clerk
667
668 Approved byme, Mayor of the City of Carmel, Indiana, this _____ day of
669 ________________________ 2022, at _______ __.M.
670
671 ____________________________________
672 James Brainard, Mayor
673
674 ATTEST:
675
676 ___________________________________
677 Sue Wolfgang, Clerk
678
679
680
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10:00 AMDecember
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December 10:00 AM
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