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Home My WebLink AboutBPW Agenda 12.07.2022Board of Public Works and Safety Meeting Agenda Wednesday, December 7, 2022 – 10:00 a.m. Council Chambers City Hall, One Civic Square MEETING CALLED TO ORDER 1. MINUTES a. Minutes from the November 16, 2022, Regular Meeting 2. BID/QUOTE OPENINGS AND AWARDS a. Bid Opening for 21-05 City Center Dr & Veterans Way Roundabout; Jeremy Kashman, City Engineer b. Bid Opening for Clay Township Center Addition; Jeremy Kashman, City Engineer c. Bid Opening for Utilities - Roof Replacement; John Duffy, Director of the Department of Utilities d. Quote Award for Carmel Street Department Project 22-STR-09 – Gray Road Site Prep; Lee Higginbotham, Street Commissioner 3. PERFORMANCE BOND RELEASE / REDUCTION APPROVAL REQUESTS a. Resolution BPW 12-07-22-03; Yellow Dog Veterinary; Right of Way; Erosion Control; Smith Projects 4. CONTRACTS a. Request for Agreement between the City and Vendor; Axon Enterprise, Inc.; ($829,999.89); Body Cameras; Intent to Piggyback off Cooperative Procurement Sourcewell Contract #010720-AXN; Chief James Barlow, Carmel Police Department b. Request for Purchase of Goods and Services; Frederick’s Inc.; ($1,951.75); Carmel Data Center - Installing / Powering / Grounding Additional Equipment; CO #3; Jeremy Kashman, City Engineer c. Request for Purchase of Goods and Services; Info-Tech Research Group, Inc.; ($20,675.06); IT Research and Advisory Services; Service Agreement 12/15/22 - 12/15/23; Timothy Renick, Director of Information and Communication Systems d. Request for Purchase of Goods and Services; Jim Houser d/b/a Sub-Zero Ice Sculptures; ($1,600.00); Performance Agreement - Ice Carving - 2023 Festival of Ice at Carter Green; Nancy Heck, Director of the Department of Community Relations e. Request for Purchase of Goods and Services; Matthew W Stoddart; ($1,600.00); Performance Agreement - Ice Carving - 2023 Festival of Ice at Carter Green; Nancy Heck, Director of the Department of Community Relations f. Request for Purchase of Goods and Services; Michael D Stoddart; ($500.00); Performance Agreement - Ice Carving - 2023 Festival of Ice at Carter Green; Nancy Heck, Director of the Department of Community Relations g. Resolution BPW 12-07-22-01; A Resolution of the City of Carmel Board of Public Works and Safety Acknowledging Agreement Between City and Vendor; The Center for the Performing Arts; ($3,245.00); Facility Rental and Professional Services for Events; Nancy Heck, Director of the Department of Community Relations h. Resolution BPW 12-07-22-02; A Resolution of the City of Carmel Board of Public Works and Safety Acknowledging Agreement Between City and Vendor; CC&T Construction, Inc..; ($143,600.00); Concrete Panels; Additional Services Amendment; Lee Higginbotham, Street Commissioner i. Resolution BPW 12-07-22-04; A Resolution of the City of Carmel Board of Public Works and Safety Acknowledging Agreement Between City and Vendor; Volkert, Inc.; ($6,000.00); 20-ENG-11 - 3 Parcels - Appraisal Services; Additional Services Amendment; Jeremy Kashman, City Engineer j. Request for Purchase of Goods and Services; Shannon Gerasimchik; ($1,600.00); Performance Agreement - Ice Carving - 2023 Festival of Ice at Carter Green; Nancy Heck, Director of the Department of Community Relations k. Request for Purchase of Goods and Services; The Hoosier Company, Inc; ($21,036.04); Vorteq TMA w/15 Light Pulsar AB 6 Intermittent Strobes; Lee Higginbotham, Street Commissioner l. Request for Purchase of Goods and Services; Titus Arensberg; ($1,600.00); Performance Agreement - Ice Carving - 2023 Festival of Ice at Carter Green; Nancy Heck, Director of the Department of Community Relations 5. REQUEST TO USE CITY STREETS/PROPERTY a. Request to Acknowledge Mayor’s Approval of a Temporary Parking Spot; 3rd Ave SW; Christkindlmarkt - Character Parking; Fridays and Saturdays; December 3 - 24, 2022; Lindsay Zehren, Christkindlmarkt b. Request to Use Caucus Room; Traditions on the Monon - Annual Homeowners Meeting; December 13, 2022; 6:00 PM – 8:30 PM; Dana Stout 6. OTHER a. Resolution BPW 12-07-22-05; A Resolution of the City of Carmel Board of Public Works and Safety Setting the Meeting for the Elections of Two (2) Elected Carmel Police Merit Board Commissioners; Chief James Barlow, Carmel Police Department b. Request for Agreement between the City of Carmel and Carmel Professional Fire Fighters International Association of Fire Fighters Local 4444; January 1, 2023 - December 31, 2024; Chief David Haboush, Carmel Fire Department c. Request for Agreement between the City of Carmel and Fraternal Order of Police Lodge #185; January 1, 2023 - December 31, 2024; Chief James Barlow, Carmel Police Department d. Request for Consent to Encroach and Variance; 41 N Range Line Road; Lot One Partners, LLC e. Request for Consent to Encroach and Variance; 1627 Quail Glen Court; Thomas Nguyen, Property Owner f. Request for Consent to Encroach and Variance; 2647 Highmount Court; Christopher and Susan Sottong, Property Owners g. Request for Consent to Encroach and Variance; 14035 Inglenook Lane; John and Lydia Wilkinson, Property Owners h. Request for Drainage Easement; 331 1st Ave NE; NE & NW Quad Alley Drainage Improvements; Sophia Cromwell i. Request for Grant of Perpetual Storm Water Quality Management Easement; 4620 E 96th Street; Tom Wood Jaguar; Tom Wood j. Request for Grant of Perpetual Storm Water Quality Management Easement; 10404 Ditch Road; Scott and Julie Moorehead, Property Owners k. Request for New Curb Cut; 706 Auman Drive West; Property Owner l. Request for Open Pavement Cut; 10610 Park Avenue; Centerpoint Energy m. Request for Petition to Vacate a Public Right of Way; Old Meridian and Main Redevelopment Project; JR Farmer Finance SC, LLC; Jeremy Kashman, City Engineer n. Request for Road Closure; Superior Street between 103rd Street and Illinois; David Orick, EMCOR Services o. Request for Storm Water Technical Standards Waiver; 12400 Shelborne Road; Ryan Roosen, PE, Weihe Engineers p. Request for Waiver of BPW Res. No. 04-28-17-01 / Lane Restriction; NW Corner of Main Street and Brookshire Parkway; Utility Pole Replacement; Duke Energy q. Request for Waiver of BPW Res. No. 04-28-17-01 / Lane Restrictions; 106th between Ditch and Towne Roads; Multiple Utility Pole Replacements; AES, Inc. r. Request for Waiver of BPW Res. No. 04-28-17-01 / Lane Restrictions; Facility Relocations; Needed due to Conflicts with City’s Smoky Row Reconstruction and Duke Burial Projects; Duke Energy 7. HEARING UNDER INDIANA CODE § 36-7-9 a. Order to Repair and Rehabilitate; 729 Mayfair Lane; 17-09-34-00-02-033.000; Mike Hollibaugh, Director of the Department of Community Services 8. ADJOURNMENT