HomeMy WebLinkAboutBPW_Minutes_11.16.2022 Board of Public Works and Safety Meeting 1
Minutes 2
Wednesday, November 16, 2022 – 10:00 a.m. 3
Council Chambers City Hall, One Civic Square 4
5
MEETING CALLED TO ORDER 6
Mayor Brainard called the meeting to order at 10:03 AM. 7
8
MEMBERS PRESENT 9
Mayor James Brainard, Board Members Lori Watson and Mary Ann Burke, and Deputy Clerk Holly Harmeyer 10
were present. 11
12
MINUTES 13
Minutes from the November 2, 2022 Regular Meeting. 14
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Mayor 15
Brainard abstained. 16
17
BID/QUOTE OPENINGS AND AWARDS 18
19
Quote Opening for Carmel Street Department Project 22-STR-09 – Gray Road Site Prep 20
Lori Watson opened the quotes and Mayor Brainard read them aloud: 21
22
Contractor Quote 23
Yardberry Landscape Excavating Company $138,000.00 24
Smith Septic & Excavating, LLC $144,000.00 25
26
27
Quote Opening for Carmel Street Department Project 22-STR-10 - Street Panels 28
Lori Watson opened the quote and Mayor Brainard read it aloud: 29
30
Contractor Quote 31
CC&T Construction Co., Inc. $143,600.00 32
33
34
Bid Opening for Carmel Utilities - Water System Improvements 35
Lori Watson opened the bids and Mayor Brainard read them aloud: 36
37
Contractor Base Bid Alt 1 Bid Alt 2 Bid Alt 3 Bid 38
TPI Utility Construction, LLC $501,700.00 $469,525.00 $662,450.00 $849,200.00 39
TSW Utility Solutions, Inc. $518,300.00 $338,000.00 $726,500.00 $827,300.00 40
Lykins Contracting, LLC $641,705.00 $411,249.00 $859,635.00 $898,860.00 41
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43
Quote Award for Carmel Street Department Project 22-STR-10 - Street Panels 44
Crystal Edmondson, Street Department, recommended awarding the bid to CC&T Construction Co., Inc. as they 45
were only bidder but responsive. 46
Board Member Burke moved to award the bid to CC&T Construction Co., Inc. in the amount of $143,600.00. 47
Board Member Watson seconded. Request approved 3-0. 48
49
DocuSign Envelope ID: 0AC25582-7469-415D-B3EF-F4934DCD53F8
PERFORMANCE RELEASE/REDUCTION APPROVAL REQUESTS 50
51
Resolution BPW 11-16-22-01; Geico Parking Lot; Erosion Control / Post Construction BMP / Right of Way; 52
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 53
54
Resolution BPW 11-16-22-02; Grove at the Legacy Section 5; Common Walk and Ramps; Board Member Burke 55
moved to approve. Board Member Watson seconded. Request approved 3-0. 56
57
Resolution BPW 11-16-22-03; Shadow Wood; Erosion Control; Board Member Burke moved to approve. Board 58
Member Watson seconded. Request approved 3-0. 59
60
Resolution BPW 11-16-22-04; Kinder Care; Site and Erosion Control / Right of Way Permit; Board Member 61
Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 62
63
CONTRACTS 64
65
Request for Purchase of Goods and Services; Shamrock Mechanical Company; ($4,500.00); Carmel Data Center 66
- Install Water Line; CO #1; Board Member Burke moved to approve. Board Member Watson seconded. Request 67
approved 3-0. 68
69
Request for Purchase of Goods and Services; A&S General Construction; ($800.00); Carmel Data Center - 70
Drywall Patching & Painting; CO #2; Board Member Burke moved to approve. Board Member Watson seconded. 71
Request approved 3-0. 72
73
Request for Purchase of Goods and Services; Fredericks’s, Inc.; ($9,800.00); Carmel Data Center - Install 74
Temporary 800A Switch Board; CO #4; Board Member Burke moved to approve. Board Member Watson 75
seconded. Request approved 3-0. 76
77
Request for Purchase of Goods and Services; Rieth-Riley Construction; (-$21,052.12); 20-ENG-01 - Smoky Row 78
Road Reconstruction Old Meridian Road to Range Line Road; CO #4; Board Member Burke moved to approve. 79
Board Member Watson seconded. Request approved 3-0. 80
81
Request for Purchase of Goods and Services; ECO Parking Technologies; ($3,648.00); Parking Technologies 82
SaaS Agreement; Addendum to Service Agreement; Board Member Burke moved to approve. Board Member 83
Watson seconded. Request approved 3-0. 84
85
Request for Purchase of Goods and Services; Equipment Maintenance Solutions, LLC d/b/a Equips; ($4,300.00); 86
Facilities Software Program and Set-up; Board Member Burke moved to approve. Board Member Watson 87
seconded. Request approved 3-0. 88
89
Request for Purchase of Goods and Services; CAST, INC.; ($48,000.00); Arts Advisory Consultant; Board 90
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 91
92
Request for Purchase of Goods and Services; Kelley Automotive Group, LLC; ($129,260.00); Vehicles; 93
Additional Services Amendment #2; Board Member Burke moved to approve. Board Member Watson seconded. 94
Request approved 3-0. 95
96
Request for Purchase of Goods and Services; Kelley Automotive Group, LLC; ($55,420.00); 2023 Silverado; 97
Additional Services Amendment #2; Board Member Burke moved to approve. Board Member Watson seconded. 98
Request approved 3-0. 99
100
DocuSign Envelope ID: 0AC25582-7469-415D-B3EF-F4934DCD53F8
Request for Purchase of Goods and Services; Specialized Land Services, Inc.; ($6,225.00); 20-ENG-11 - Buying 101
Services - 3 Parcels; Additional Services Amendment; Board Member Burke moved to approve. Board Member 102
Watson seconded. Request approved 3-0. 103
104
REQUEST TO USE CITY STREETS/PROPERTY 105
106
Request for Addendum Existing Carmel Christkindlmarkt Event Approval; Reserve Parking on the West Side of 107
3rd Avenue Across from the Market; Tour buses; December 2 – December 3, 2022; and December 10, 2022; 108
Board Member Burke moved to approve based on all conditions by City departments being met. Board Member 109
Watson seconded. Request approved 3-0. 110
111
Request to Place Santa Mailbox Throughout the City; All Things Carmel / Santa House at Indiana Design Center 112
/ Midtown Plaza / North Plaza Area Near Hotel Carmichael and Civic Center; November 30 – December 12, 113
2022; Board Member Burke moved to approve based on all conditions by City departments being met. Board 114
Member Watson seconded. Request approved 3-0. 115
116
OTHER 117
118
Request for Addendum to Agreement; EAN Services, LLC; Addendum to Corporate Partner Program Rate 119
Agreement; Board Member Burke moved to approve. Board Member Watson seconded. Request for Addendum 120
approved 3-0. 121
122
Request for Water Line Easement Agreement; 10585 Hussey Lane - 106th Street Water Main Project; Board 123
Member Burke moved to approve based on all conditions by the City engineer being met. Board Member Watson 124
seconded. Request approved 3-0. 125
126
Request for Lane Closure; Southbound Lane Range Line Road; Board Member Burke moved to approve based 127
on all conditions by the City engineer being met. Board Member Watson seconded. Request approved 3-0. 128
129
Request for Lane and Sidewalk Closure; 720 S Range Line Road; Eastbound City Center Drive and Southbound 130
Range Line Road; Sign Maintenance; Board Member Burke moved to approve based on all conditions by the City 131
engineer being met. Board Member Watson seconded. Request approved 3-0. 132
133
Request for Consent to Encroach and Variance; 2665 Rix Court; Board Member Burke moved to approve based 134
on all conditions by the City engineer being met. Board Member Watson seconded. Request approved 3-0. 135
136
Request for Consent to Encroach and Variance; 13970 Sand Cherry Court; Board Member Burke moved to 137
approve based on all conditions by the City engineer being met. Board Member Watson seconded. Request 138
approved 3-0. 139
140
Request for Replat; RA Franke’s Subdivision; Board Member Burke moved to approve based on all conditions 141
by the City engineer being met. Board Member Watson seconded. Request approved 3-0. 142
143
ADJOURNMENT 144
145
Mayor Brainard adjourned the meeting at 10:16 a.m. 146
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APPROVED: ____________________________________ 150
Sue Wolfgang – City Clerk 151
DocuSign Envelope ID: 0AC25582-7469-415D-B3EF-F4934DCD53F8
152
153
_____________________________________ 154
Mayor James Brainard 155
ATTEST: 156
157
__________________________________ 158
Sue Wolfgang – City Clerk 159
DocuSign Envelope ID: 0AC25582-7469-415D-B3EF-F4934DCD53F8
ITEMIZED BID TABULATION
WATER SYSTEM IMPROVEMENTS - CITY OF CARMEL UTILITIES
Page 1 of 2
BID DOCUMENTS:
1 BID FORM 96
2 BID ATTACHMENT
3 BID BOND
4 EVIDENCE OF AUTHORITY TO DO BUSINESS IN INDIANA
5 FINANCIAL STATEMENT
6 DRUG TESTING PLAN AND CERTIFICATION
7 CERTIFICATE OF PREQUALIFICATION WITH IDOA OR INDOT
8 ADDENDUM NO.1 ACKNOWLEDGED
ITEM EST.
NO.UNIT QUANT.UNIT PRICE COST UNIT PRICE COST UNIT PRICE COST UNIT PRICE COST
Base Bid - Hoover Road
1 16" DI Water Main w/Granular Backfill by Open Cut LFT 20 $185.00 $3,700.00 $200.00 $4,000.00 $494.00 $9,880.00 $497.00 $9,940.00
2 16" HDPE Water Main by Horizontal Directional Drill LFT 2165 $220.00 $476,300.00 $180.00 $389,700.00 $158.00 $342,070.00 $195.00 $422,175.00
3 16" Butterfly Valve and Box EA 1 $6,500.00 $6,500.00 $9,000.00 $9,000.00 $9,100.00 $9,100.00 $9,000.00 $9,000.00
4 16" x 16" HDPE Tapping Sleeve and 16" Tapping Valve and Box EA 1 $5,300.00 $5,300.00 $30,000.00 $30,000.00 $38,430.00 $38,430.00 $31,000.00 $31,000.00
5 Connect to Existing Water Main EA 1 $16,000.00 $16,000.00 $10,000.00 $10,000.00 $15,000.00 $15,000.00 $25,000.00 $25,000.00
6 H-3 Hydrant Assembly EA 2 $11,000.00 $22,000.00 $10,000.00 $20,000.00 $17,500.00 $35,000.00 $13,575.00 $27,150.00
7 Asphalt Pavement Repair LFT 60 $110.00 $6,600.00 $200.00 $12,000.00 $207.00 $12,420.00 $193.00 $11,580.00
8 Maintenance of Traffic LS 1 $19,000.00 $19,000.00 $2,000.00 $2,000.00 $26,200.00 $26,200.00 $59,940.00 $59,940.00
9 Final Clean-up and Restoration LS 1 $27,000.00 $27,000.00 $10,000.00 $10,000.00 $11,800.00 $11,800.00 $20,180.00 $20,180.00
10 Mobilization and Demobilization LS 1 $17,000.00 $17,000.00 $15,000.00 $15,000.00 $18,400.00 $18,400.00 $25,740.00 $25,740.00
ITEM EST.
NO.UNIT QUANT.UNIT PRICE COST UNIT PRICE COST UNIT PRICE COST UNIT PRICE COST
Alternate Unit Price Bid No. 1 - 106th Street
1A 16" DI Water Main by Open Cut LFT 45 $210.00 $9,450.00 $45.00 $2,025.00
1 $272.00 $12,240.00 $347.00 $15,615.00
2A 16" HDPE Water Main by Horizontal Directional Drill LFT 1270 $225.00 $285,750.00 $250.00 $317,500.00 $188.00 $238,760.00 $222.00 $281,940.00
3A 16" x 16" Tapping Sleeve and 16" Tapping Valve and Box EA 1 $15,000.00 $15,000.00 $85,000.00 $85,000.00 $39,500.00 $39,500.00 $31,600.00 $31,600.00
4A Connect to Existing Water Main EA 1 $10,000.00 $10,000.00 $25,000.00 $25,000.00 $9,800.00 $9,800.00 $14,200.00 $14,200.00
5A Maintenance of Traffic LS 1 $15,100.00 $15,100.00 $5,000.00 $5,000.00 $17,900.00 $17,900.00 $33,644.00 $33,644.00
6A Final Clean-up and Restoration LS 1 $9,100.00 $9,100.00 $15,000.00 $15,000.00 $8,500.00 $8,500.00 $13,700.00 $13,700.00
7A Mobilization, Demobilization, Bonds, Insurance LS 1 $15,100.00 $15,100.00 $20,000.00 $20,000.00 $11,300.00 $11,300.00 $20,550.00 $20,550.00
2
ITEM EST.
NO.UNIT QUANT.UNIT PRICE COST UNIT PRICE COST UNIT PRICE COST UNIT PRICE COST
Alternate Unit Price Bid No. 2 - 96th Street
1B 12" DI Water Main by Open Cut LFT 115 $155.00 $17,825.00 $160.00 $18,400.00 $210.00 $24,150.00 $195.00 $22,425.00
2B 12" DI Water Main w/Granular Backfill by open cut LFT 145 $185.00 $26,825.00 $200.00 $29,000.00 $233.00 $33,785.00 $183.00 $26,535.00
3B 12" HDPE DR-11 Water Main by Horizontal Directional Drill LFT 3290 $200.00 $658,000.00 $115.00 $378,350.00 $112.50 $370,125.00 $151.00 $496,790.00
4B 12" x 12" HDPE Tapping Sleeve and 12" Tapping Valve and Box EA 1 $13,000.00 $13,000.00 $10,000.00 $10,000.00 $21,100.00 $21,100.00 $11,515.00 $11,515.00
5B 12" Gate Valve and Box EA 1 $5,000.00 $5,000.00 $7,000.00 $7,000.00 $6,000.00 $6,000.00 $4,325.00 $4,325.00
6B H-3 Hydrant Assembly EA 5 $11,000.00 $55,000.00 $9,000.00 $45,000.00 $10,300.00 $51,500.00 $10,425.00 $52,125.00
7B Connect to Existing Water Main EA 3 $5,300.00 $15,900.00 $10,000.00 $30,000.00 $14,800.00 $44,400.00 $9,970.00 $29,910.00
8B 1" New Service Line, Meter Pit, Reconnect (Short) EA 5 $3,500.00 $17,500.00 $7,000.00 $35,000.00 $5,500.00 $27,500.00 $4,100.00 $20,500.00
9B 1" New Service Line, Meter Pit, Reconnect (Long) EA 2 $7,000.00 $14,000.00 $10,000.00 $20,000.00 $6,300.00 $12,600.00 $3,395.00 $6,790.00
10B Asphalt Pavement Repair LFT 40 $110.00 $4,400.00 $100.00 $4,000.00 $208.50 $8,340.00 $410.00 $16,400.00
11B Asphalt Drive/Walkway Repair LFT 175 $100.00 $17,500.00 $200.00 $35,000.00 $91.00 $15,925.00 $280.00 $49,000.00
12B Concrete Curb and Gutter Repair LFT 40 $100.00 $4,000.00 $80.00 $3,200.00 $108.50 $4,340.00 $245.00 $9,800.00
13B Curb Ramp Repair SYD 25 $300.00 $7,500.00 $100.00 $2,500.00 $232.00 $5,800.00 $400.00 $10,000.00
14B Maintenance of Traffic LS 1 $29,000.00 $29,000.00 $5,000.00 $5,000.00 $55,035.00 $55,035.00 $49,000.00 $49,000.00
15B Final Cleanup and Restoration LS 1 $25,000.00 $25,000.00 $20,000.00 $20,000.00 $15,400.00 $15,400.00 $24,000.00 $24,000.00
16B Mobilization, Demobilization, Bonds and Insurance LS 1 $42,000.00 $42,000.00 $20,000.00 $20,000.00 $30,500.00 $30,500.00 $30,520.00 $30,520.00
TPI Utility Construction, LLC.
$469,525.00
TPI Utility Construction, LLC.
$662,450.00 $859,635.00
Total of Alternate Unit Price Bid No. 1 - Unit Price Costs
ITEM DESCRIPTION
ITEM DESCRIPTION
ENGINEER'S ESTIMATE
ENGINEER'S ESTIMATE
Total of Base Bid - Unit Price Costs $501,700.00
$410,000.00
$660,000.00
Total of Alternate Unit Price Bid No. 2 - Unit Price Costs $1,124,000.00
Lykins Contracting, LLC
YES
YES
ITEM DESCRIPTION
ENGINEER'S ESTIMATE Lykins Contracting, LLC
YES
YES
YES
TPI Utility Construction, LLC
YES
YES
YES
YES
YES
YES
YES
YES
TPI Utility Construction, LLC.
YES
YES
YES
TSW Utility Solutions, Inc
$518,300.00
TSW Utility Solutions, Inc
$338,000.00
TSW Utility Solutions, Inc
$726,500.00
$641,705.00
$411,249.00
Lykins Contracting, LLC
Lykins Contracting, LLC
TSW Utility Solutions, Inc
YES
YES
YES
NO
YES
CERT ONLY
NO
YES
Prepared by Wessler Engineering, Inc.
November 17, 2022 DocuSign Envelope ID: 0AC25582-7469-415D-B3EF-F4934DCD53F8
ITEMIZED BID TABULATION
WATER SYSTEM IMPROVEMENTS - CITY OF CARMEL UTILITIES
Page 2 of 2
ITEM EST.
NO.UNIT QUANT.UNIT PRICE COST UNIT PRICE COST UNIT PRICE COST UNIT PRICE COST
Alternate Unit Price Bid No. 3 - Towne Road
1C 8" DI Water Main w/Granular Backfill by Open Cut LFT 130 $140.00 $18,200.00 $200.00 $26,000.00 $178.00 $23,140.00 $182.00 $23,660.00
2C 12" DI Water Main w/Granular Backfill by Open Cut LFT 80 $185.00 $14,800.00 $200.00 $16,000.00 $259.00 $20,720.00 $307.00 $24,560.00
3C 16" DI Water Main w/Granular Backfill by Open Cut LFT 50 $200.00 $10,000.00 $300.00 $15,000.00 $683.50 $34,175.00 $400.00 $20,000.00
4C 8" HDPE DR-11 Water Main by Horizontal Directional Drill LFT 135 $300.00 $40,500.00 $90.00 $12,150.00 $147.00 $19,845.00 $146.00 $19,710.00
5C 16" HDPE DR-11 Water Main by Horizontal Directional Drill LFT 2545 $220.00 $559,900.00 $200.00 $509,000.00 $159.00 $404,655.00 $180.00 $458,100.00
6C 12" x 12" HDPE Tapping Sleeve and 12" Tapping Valve and Box EA 1 $7,500.00 $7,500.00 $10,000.00 $10,000.00 $16,900.00 $16,900.00 $11,765.00 $11,765.00
7C 8" Gate Valve and Box EA 2 $4,000.00 $8,000.00 $5,000.00 $10,000.00 $3,360.00 $6,720.00 $2,845.00 $5,690.00
8C 12" Gate Valve and Box EA 1 $5,000.00 $5,000.00 $8,000.00 $8,000.00 $6,000.00 $6,000.00 $4,380.00 $4,380.00
9C 16" Butterfly Valve and Box EA 2 $6,500.00 $13,000.00 $10,000.00 $20,000.00 $9,100.00 $18,200.00 $7,760.00 $15,520.00
10C H-3 Hydrant Assembly EA 6 $11,000.00 $66,000.00 $10,000.00 $60,000.00 $12,600.00 $75,600.00 $11,000.00 $66,000.00
11C Connect to Existing Water Main EA 5 $5,300.00 $26,500.00 $10,000.00 $50,000.00 $11,900.00 $59,500.00 $18,800.00 $94,000.00
12C Remove Existing Hydrant EA 1 $1,000.00 $1,000.00 $2,000.00 $2,000.00 $1,685.00 $1,685.00 $2,625.00 $2,625.00
13C Remove Existing Blow-Off Assembly EA 1 $2,500.00 $2,500.00 $1,000.00 $1,000.00 $2,940.00 $2,940.00 $3,305.00 $3,305.00
14C Asphalt Drive/Walkway Repair LFT 225 $100.00 $22,500.00 $250.00 $56,250.00 $91.00 $20,475.00 $290.00 $65,250.00
15C Concrete Curb and Gutter Repair LFT 10 $100.00 $1,000.00 $180.00 $1,800.00 $132.00 $1,320.00 $245.00 $2,450.00
16C Maintenance of Traffic LS 1 $32,000.00 $32,000.00 $7,000.00 $7,000.00 $66,325.00 $66,325.00 $10,000.00 $10,000.00
17C Final Cleanup and Restoration LS 1 $28,000.00 $28,000.00 $25,000.00 $25,000.00 $20,100.00 $20,100.00 $39,845.00 $39,845.00
18C Mobilization, Demobilization, Bonds and Insurance LS 1 $40,000.00 $40,000.00 $20,000.00 $20,000.00 $29,000.00 $29,000.00 $32,000.00 $32,000.00
NOTES:
1 Math error on Line Item 1A for Alternate 1 by TPI. The amount listed on the bid attachment ($9,000) is incorrect. The amount listed above ($2,025) is correct.
2 Math error on the Total of Alternate Bid No. 1. The amount listed on the bid attachment ($476,500) is incorrect. The amount listed above ($469,525) is correct.
I hereby certify that to my best knowledge and belief, this Bid Tabulation is a correct and accurate tabulation of the Bids received by the City of Carmel Utilities
for the Water System Improvements on November 16, 2022.
Andrew D. Gordon
Registered Engineer No. 10809017
State of Indiana
Prepared 11/16/2022 jmw
ITEM DESCRIPTION
ENGINEER'S ESTIMATE Lykins Contracting, LLC
Total of Alternate Unit Price Bid No. 3 - Unit Price Costs $987,000.00 $898,860.00
TSW Utility Solutions, Inc
$827,300.00
TPI Utility Construction, LLC.
$849,200.00
Prepared by Wessler Engineering, Inc.
November 17, 2022 DocuSign Envelope ID: 0AC25582-7469-415D-B3EF-F4934DCD53F8