HomeMy WebLinkAboutPaperless Packet for BPW 12.21.22Board of Public Works and Safety Meeting
Agenda
Wednesday, December 21, 2022 – 10:00 a.m.
Council Chambers City Hall, One Civic Square
MEETING CALLED TO ORDER
1.MINUTES AND OLD BUSINESS
a.Minutes from the December 7, 2022, Regular Meeting
b.December 7, 2022, Hearing Under Indiana Code § 36-7-9
i.Continuous Enforcement Order
ii.The Findings of Fact
2.BID AWARD
a.Bid Award for 21-05 City Center Dr & Veterans Way Roundabout; Jeremy Kashman,
City Engineer
3.CONTRACTS
a.Request for Agreement; Duke Energy Indiana, LLC; ($1,776,541.51); Phase II
Distribution Relocation - 69k Underground; Jeremy Kashman, City Engineer
b.Request for Purchase of Goods and Services; AVI Systems, Inc.; ($20,404.00); AV
Equipment; Additional Services Amendment #2; Timothy Renick, Director of
Information and Communication Systems
c.Request for Purchase of Goods and Services; AVI Systems, Inc.; ($168,898.00);
Remaining AV Package - Fire Administration Building; Additional Services
Amendment; Chief David Haboush, Carmel Fire Department
d.Request for Purchase of Goods and Services; Ben Goebel; ($1,600.00); Performance
Agreement - Ice Carving - 2023 Festival of Ice at Carter Green; Nancy Heck, Director
of the Department of Community Relations
e.Request for Purchase of Goods and Services; White Construction; (-$16,294.38); 16-
ENG-22 Monon Boulevard Phase 2; CO #3 - FINAL; Jeremy Kashman, City Engineer
f.Request for Purchase of Goods and Services; Calumet Civil Contractors, Inc.;
($46,020.59); 16-ENG-17 Roundabout Improvements: 116th Street and Medical Drive
at Range Line Road; CO #4 - FINAL; Jeremy Kashman, City Engineer
g.Request for Purchase of Goods and Services; CrossRoad Engineers, P.C.;
($1,346,300.00); 22-ENG-01 - Monon Boulevard & Urban Trail - Phase 3 - Engineering
Services; Additional Services Amendment #3; Jeremy Kashman, City Engineer
h.Request for Purchase of Goods and Services; GovernmentJobs.com, Inc. d/b/a
NEOGov; ($11,637.00); Power Time Subscription; Additional Services Amendment;
Lisa Hartz, Director of Human Resources
i.Request for Purchase of Goods and Services; Hannum Wagle & Cline Engineering,
Inc.; ($25,000.00); Main Street Water Main Replacement - Engineering Service; John
Duffy, Director of the Department of Utilities
j.Request for Purchase of Goods and Services; Kelley Automotive Group, LLC;
($43,180.00); Service Vehicle; Additional Services Amendment #2; Timothy Renick,
Director of Information and Communication Systems
k.Request for Purchase of Goods and Services; Laketec Communications, Inc.;
($7,575.00); Professional Services and Project Management; Timothy Renick, Director
of Information and Communication Systems
l.Request for Purchase of Goods and Services; Leach & Russell Mechanical
Contractors, Inc.; ($26,900.00); Tower Site Cooling; Additional Services
Amendment #2; Timothy Renick, Director of Information and Communication
Systems
m.Request for Purchase of Goods and Services; MEG & Associates, LLC; ($6,000.00);
Google Binder for 2023 Events; Additional Services Amendment #2; Nancy Heck,
Director of the Department of Community Relations
n.Request for Purchase of Goods and Services; Municipal Emergency Services, Inc;
($47,327.85); Turn Out Gear Recruits; Additional Services Amendment #4; Chief
David Haboush, Carmel Fire Department
o.Request for Purchase of Goods and Services; PKS Construction, Inc.; ($77,121.00);
Building Repairs and Maintenance; Additional Services Amendment; James Crider,
Director of Administration
p.Resolution BPW 12-21-22-03; A Resolution of the City of Carmel Board of Public
Works and Safety Acknowledging Agreement Between City and Vendor; Reagan
Outdoor Advertising; ($11,760.00); Holidays in Carmel Advertising; Addendum to
Media Display Contract; Nancy Heck, Director of the Department of Community Relations
q.Resolution BPW 12-21-22-04; A Resolution of the City of Carmel Board of Public
Works and Safety Acknowledging Agreement Between City and Vendor; Indiana
Design Center; ($0.00); Event Space Rental Agreement; Santa House Event; Nancy
Heck, Director of the Department of Community Relations
r.Resolution BPW 12-21-22-05; A Resolution of the City of Carmel Board of Public
Works and Safety Acknowledging Agreement Between City and Vendor; Indiana
Design Center; ($0.00); Event Space Rental Agreement; Holiday in the Arts District
Event; Nancy Heck, Director of the Department of Community Relations
s.Resolution BPW 12-21-22-06; A Resolution of the City of Carmel Board of Public
Works and Safety Acknowledging Agreement Between City and Vendor; Traynor &
Associates, Inc.; ($12,000.00); Appraisals for P1-5 & P9; 20-ENG-06 - Haverstick MU
Path; Additional Services Amendment; Jeremy Kashman, City Engineer
t.Resolution BPW 12-21-22-07; A Resolution of the City of Carmel Board of Public
Works and Safety Acknowledging Agreement Between City and Vendor; Yardberry
Landscaping & Excavating Co.; ($138,000.00); 22-STR-09 - Gray Rd Site Prep; Lee
Higginbotham, Street Commissioner
u.Resolution BPW 12-21-22-08; A Resolution of the City of Carmel Board of Public
Works and Safety Acknowledging Agreement Between City and Vendor; Lithko
Restoration Technologies, LLC; ($199,320.00); Sophia Square Waterproofing; CO #1;
Lee Higginbotham, Street Commissioner
v.Resolution BPW 12-21-22-09; A Resolution of the City of Carmel Board of Public
Works and Safety Acknowledging Agreement Between City and Vendor; Aadvanced
Limousines, LLC; ($13,666.00); IndyTrolly Event Services; December 2022; Nancy
Heck, Director of the Department of Community Relations
w.Request for Purchase of Goods and Services; Rundell Ernstberger Associates, Inc.;
($986,000.00); 22-ENG-01 - Monon Boulevard & Urban Trail - Phase 3 - Engineering
Services; Additional Services Amendment; Jeremy Kashman, City Engineer
x.Request for Purchase of Goods and Services; Specialized Land Services, Inc.;
($18,675.00); 20-ENG-06 - Haverstick MU Path - Buying Services; Additional Services
Amendment; Jeremy Kashman, City Engineer
y.Request for Purchase of Goods and Services; Tangent Resource, LLC; ($36,000.00);
2023 Consulting and Professional Services; Nancy Heck, Director of the Department of
Community Relations
z.Request for Purchase of Goods and Services; Wilkinson Brothers, Inc.; ($43,536.11);
Graphic Design, Website and Creative Marketing; Additional Services Amendment;
Nancy Heck, Director of the Department of Community Relations
4.REQUEST TO USE CITY STREETS/PROPERTY
a.Request to Acknowledge Mayor’s Approval of Three Shuttle Stops; Parking Shuttle -
No Parking Signs; December 9, 2022; 5:00 PM – 11:00 PM; December 10, 16, & 17,
2022; 5:00 PM – 10:30 PM;City Hall Parking Lot, Veterans Way on the Southwest
Corner of Civic Square Parking Garage, and Monon Green Boulevard at Northwest
Corner of Veterans Way Parking Garage; Marissa Kay, City of Carmel
b.Request to Use City Streets; Creekside Middle School 5k in Village of West Clay;
April 29, 2023; 7:00 AM – 11:00 AM; Randy Hartog
c.Request to Use / Close City Streets; 15th Annual Ghost and Goblins 5k/2k; Rolling
Closures; October 21, 2023; 6:00 AM – 12:00 PM; Jennifer Penix, Carmel Education
Foundation
d.Request to Use / Close City Streets; Carmel International Arts Festival; September 22,
2023 at 4:00 PM - September 24, 2023 at 9:00 PM; Main Street and Range Line Road
Closures; Meg Gates Osborne, City of Carmel
e.Request to Use City Sidewalks; Meet Me on Main; October 14, November 11, &
December 9, 2023; 4:00 PM – 10:00 PM; Main Street; Karolyn Brumley, City of Carmel
f.Request to Use Midtown Plaza; Midday at Midtown; Tuesdays & Thursdays May 2 -
October 26, 2023; 10:00 AM – 2:00 PM; Karolyn Brumley, City of Carmel
g.Request to Use Midtown Plaza; Movies at Midtown; Mondays May 1, 2023 -October
30, 2023; Saturdays November 4, 11, & 18, 2023 and December 2, 9, 16, & 30, 2023;
12:00 PM – 8:00 PM; Karolyn Brumley, City of Carmel
5.OTHER
a.Resolution BPW 12-21-22-01; A Resolution of the City of Carmel Board of Public
Works and Safety Acknowledging Presentation of Pistol and Badge for Lieutenant Brett
A. Keith; 29 Years of Service; Chief James Barlow, Carmel Police Department
b.Resolution BPW 12-21-22-02; A Resolution of the City of Carmel Board of Public
Works and Safety Acknowledging Presentation of Pistol and Badge for Officer Gregory
F. Dawson; 36 Years of Service; Chief James Barlow, Carmel Police Department
c.Request for Consent to Encroach and Variance; 11269 Williams Court; 12-inch
Drainage Pipe; Brian & Theresa Pieper, Property Owners
d.Request for Consent to Encroach and Variance; 14341 Laura Visa Drive; Deck
Extension; Fiona & Jeff O’Connor, Property Owners
e.Request for Lane / Road / Sidewalk Closure and Open Pavement Cut; 10 East Main
Street - 1st on Main; New Water Main; Brad Snowden, Lauth Group
f.Request for Replat; Reserve at Springmill; Lots 68-71; Steve Pittman, Pittman Partners
g.Request for Right of Way Dedication; Main Street and Old Meridian; Three (3) City
of Carmel Owned Parcels; City of Carmel, Property Owner
6.ADJOURNMENT
Board of Public Works and Safety Meeting 1
Minutes 2
Wednesday, December 7, 2022 – 10:00 a.m. 3
Council Chambers City Hall, One Civic Square 4
5
MEETING CALLED TO ORDER6
7
Mayor Brainard called the meeting to order at 10:02 AM. 8
9
MEMBERS PRESENT10
11
Mayor James Brainard, Board Members Lori Watson and Mary Ann Burke, and Deputy Clerk Holly Harmeyer 12
were present. 13
14
MINUTES15
16
Minutes from the November 16, 2022Regular Meeting. Board Member Burke moved to approve. Board Member 17
Watson seconded. Request approved 3-0.18
19
BID/QUOTE OPENINGS AND AWARDS20
21
Bid Opening for 21-05 City Center Dr & Veterans Way Roundabout 22
Lori Watson opened the bids and Mayor Brainard read them aloud. 23
Bid certification after the meeting resulted in the following totals: 24
25
Contractor Bid 26
Morphey Construction $3,200,000.00 27
Reith-Riley $2,538,637.79 28
White Construction $2,680,000.00 29
30
31
Bid Opening for Clay Township Center Addition 32
Lori Watson opened the bids and Mayor Brainard read them aloud. 33
Bid certification after the meeting resulted in the following totals: 34
35
Contractor Bid 1 Bid 2 36
Brandt Construction $609,000.00 $748,000.00 37
Meyers Construction Management, Inc. $750,000.00 $702,000.00 38
Powers & Sons $739,000.00 $590,000.00 39
40
41
Bid Opening for Utilities - Roof Replacement 42
Lori Watson opened the bids and Mayor Brainard read them aloud: 43
Bid certification after the meeting resulted in the following totals: 44
45
Contractor Bid 46
Horning Investments, LLC $405,352.00 47
Storm Warrior Roofing $264,870.00 48
Universal Roofing, LLC $295,770.00 49
Quote Award for Carmel Street Department Project 22-STR-09 – Gray Road Site Prep 50
Crystal Edmondson, Street Department, recommended awarding the bid to Yardberry Landscape Excavating 51
Company, LLC as they were the lowest and responsive bidder. Board Member Burke moved to award the bid to 52
Yardberry Landscape Excavating Company, LLC in the amount of $138,000.00. Board Member Watson 53
seconded. Request approved 3-0. 54
55
56
PERFORMANCE RELEASE/REDUCTION APPROVAL REQUESTS57 58
Resolution BPW 12-07-22-03; Yellow Dog Veterinary; Right of Way; Erosion Control; Smith Projects 59
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 60
61
CONTRACTS62
63
Request for Agreement between the City and Vendor; Axon Enterprise, Inc.; ($829,999.89); Body Cameras; Intent 64
to Piggyback off Cooperative Procurement Sourcewell Contract #010720-AXN 65
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 66
67
Request for Purchase of Goods and Services; Frederick’s Inc.; ($1,951.75); Carmel Data Center - Installing / 68
Powering / Grounding Additional Equipment; CO #3 69
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 70
71
Request for Purchase of Goods and Services; Info-Tech Research Group, Inc.; ($20,675.06); IT Research and 72
Advisory Services; Service Agreement 12/15/22 - 12/15/23 73
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 74
75
Request for Purchase of Goods and Services; Jim Houser d/b/a Sub-Zero Ice Sculptures; ($1,600.00); 76
Performance Agreement - Ice Carving - 2023 Festival of Ice at Carter Green 77
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 78
79
Request for Purchase of Goods and Services; Matthew W Stoddart; ($1,600.00); Performance Agreement - Ice 80
Carving - 2023 Festival of Ice at Carter Green 81
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 82
83
Request for Purchase of Goods and Services; Michael D Stoddart; ($500.00); Performance Agreement - Ice 84
Carving - 2023 Festival of Ice at Carter Green 85
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 86
87
Resolution BPW 12-07-22-01; A Resolution of the City of Carmel Board of Public Works and Safety 88
Acknowledging Agreement Between City and Vendor; The Center for the Performing Arts; ($3,245.00); Facility 89
Rental and Professional Services for Events 90
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 91
92
Resolution BPW 12-07-22-02; A Resolution of the City of Carmel Board of Public Works and Safety 93
Acknowledging Agreement Between City and Vendor; CC&T Construction, Inc..; ($143,600.00); Concrete 94
Panels; Additional Services Amendment 95
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 96
97
Resolution BPW 12-07-22-04; A Resolution of the City of Carmel Board of Public Works and Safety 98
Acknowledging Agreement Between City and Vendor; Volkert, Inc.; ($6,000.00); 20-ENG-11 - 3 Parcels - 99
Appraisal Services; Additional Services Amendment 100
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 101
102
Request for Purchase of Goods and Services; Shannon Gerasimchik; ($1,600.00); Performance Agreement - Ice 103
Carving - 2023 Festival of Ice at Carter Green 104
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 105
106
Request for Purchase of Goods and Services; The Hoosier Company, Inc; ($21,036.04); Vorteq TMA w/15 Light 107
Pulsar AB 6 Intermittent Strobes 108
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 109
110
Request for Purchase of Goods and Services; Titus Arensberg; ($1,600.00); Performance Agreement - Ice 111
Carving - 2023 Festival of Ice at Carter Green 112
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 113
114
REQUEST TO USE CITY STREETS/PROPERTY115
116
Request to Acknowledge Mayor’s Approval of a Temporary Parking Spot; 3rd Ave SW; Christkindlmarkt - 117
Character Parking; Fridays and Saturdays; December 3 - 24, 2022 118
Board Member Burke moved to approve based on all conditions by City departments being met. Board Member 119
Watson seconded. Request approved 3-0. 120
121
Request to Use Caucus Room; Traditions on the Monon - Annual Homeowners Meeting; December 13, 2022; 122
6:00 PM – 8:30 PM 123
Board Member Burke moved to approve based on all conditions by City departments being met. Board Member 124
Watson seconded. Request approved 3-0. 125
126
OTHER127
128
Resolution BPW 12-07-22-05; A Resolution of the City of Carmel Board of Public Works and Safety Setting the 129
Meeting for the Elections of Two (2) Elected Carmel Police Merit Board Commissioners 130
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 131
132
Request for Agreement between the City of Carmel and Carmel Professional Fire Fighters International 133
Association of Fire Fighters Local 4444; January 1, 2023 - December 31, 2024 134
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 135
136
Request for Agreement between the City of Carmel and Fraternal Order of Police Lodge #185; January 1, 2023 137
- December 31, 2024 138
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 139
140
Request for Consent to Encroach and Variance; 41 N Range Line Road 141
Board Member Burke moved to approve based on all conditions by the City engineer being met. Board Member 142
Watson seconded. Request approved 3-0. 143
144
Request for Consent to Encroach and Variance; 1627 Quail Glen Court 145
Board Member Burke moved to approve based on all conditions by the City engineer being met. Board Member 146
Watson seconded. Request approved 3-0. 147
148
Request for Consent to Encroach and Variance; 2647 Highmount Court 149
Board Member Burke moved to approve based on all conditions by the City engineer being met. Board Member 150
Watson seconded. Request approved 3-0. 151
152
Request for Consent to Encroach and Variance; 14035 Inglenook Lane 153
Board Member Burke moved to approve based on all conditions by the City engineer being met. Board Member 154
Watson seconded. Request approved 3-0. 155
156
Request for Drainage Easement; 331 1st Ave NE; NE & NW Quad Alley Drainage Improvements 157
Board Member Burke moved to approve based on all conditions by the City engineer being met. Board Member 158
Watson seconded. Request approved 3-0. 159
160
Request for Grant of Perpetual Storm Water Quality Management Easement; 4620 E 96th Street; Tom Wood 161
Jaguar 162
Board Member Burke moved to approve based on all conditions by the City engineer being met. Board Member 163
Watson seconded. Request approved 3-0. 164
165
Request for Grant of Perpetual Storm Water Quality Management Easement; 10404 Ditch Road 166
Board Member Burke moved to approve based on all conditions by the City engineer being met. Board Member 167
Watson seconded. Request approved 3-0. 168
169
Request for New Curb Cut; 706 Auman Drive West 170
Board Member Burke moved to approve based on all conditions by the City engineer being met. Board Member 171
Watson seconded. Request approved 3-0. 172
173
Request for Open Pavement Cut; 10610 Park Avenue 174
Board Member Burke moved to approve based on all conditions by the City engineer being met. Board Member 175
Watson seconded. Request approved 3-0. 176
177
Request for Petition to Vacate a Public Right of Way; Old Meridian and Main Redevelopment Project; JR Farmer 178
Finance SC, LLC 179
Board Member Burke moved to approve based on all conditions by the City engineer being met. Board Member 180
Watson seconded. Request approved 3-0. 181
182
Request for Road Closure; Superior Street between 103rd Street and Illinois 183
Board Member Burke moved to approve based on all conditions by the City engineer being met. Board Member 184
Watson seconded. Request approved 3-0. 185
186
Request for Storm Water Technical Standards Waiver; 12400 Shelborne Road 187
Board Member Burke moved to approve based on all conditions by the City engineer being met. Board Member 188
Watson seconded. Request approved 3-0. 189
190
Request for Waiver of BPW Res. No. 04-28-17-01 / Lane Restriction; NW Corner of Main Street and Brookshire 191
Parkway; Utility Pole Replacement 192
Board Member Burke moved to approve based on all conditions by the City engineer being met. Board Member 193
Watson seconded. Request approved 3-0. 194
195
Request for Waiver of BPW Res. No. 04-28-17-01 / Lane Restrictions; 106th between Ditch and Towne Roads; 196
Multiple Utility Pole Replacements 197
Board Member Burke moved to approve based on all conditions by the City engineer being met. Board Member 198
Watson seconded. Request approved 3-0. 199
200
Request for Waiver of BPW Res. No. 04-28-17-01 / Lane Restrictions; Facility Relocations; Needed due to 201
Conflicts with City’s Smoky Row Reconstruction and Duke Burial Projects 202
Board Member Burke moved to approve based on all conditions by the City engineer being met. Board Member 203
Watson seconded. Request approved 3-0. 204
205
ADD-ONS206
207
Board Member Burke moved to add an Engineering item to the agenda. Board Member Watson seconded. Adding on 208
of Engineering item approved 3-0. 209
210
Replat; Hamilton Crossing East Lots 1, 2A & 2B 211
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 212
213
RECESS214
215
At the request of Sergey Grechukhin, Office of Corporation Counsel, Mayor Brainard called a recess of the meeting 216
at 10:16 a.m. 217
218
Mayor Brainard called the meeting back to order at 10:19 a.m. 219
220
HEARING UNDER INDIANA CODE §36-7-9 221
222
Order to Repair and Rehabilitate; 729 Mayfair Lane; 17-09-34-00-02-033.000 223
Mayor James Brainard presiding. 224
225
Alli Lynch-McGrath, Assistant Corporation Counsel, City of Carmel, appeared as counsel on behalf of the City 226
of Carmel. 227
228
Brent Liggett, Deputy Building Commissioner, City of Carmel, was called as a witness by the City of Carmel and 229
provided sworn testimony to the Board. 230
231
Mayor James Brainard, upon noting no one with a property interest was present at the hearing, called for 232
someone to appear on behalf in defense of this action. No one else appeared to provide evidence and/or argument 233
to the Board. 234
235
After hearing all evidence and argument, Board Member Burke moved for the Board to affirm the Order to Repair 236
and Rehabilitate, as Counsel for the City stated, and the determination that the property was unsafe. Board 237
Member Watson seconded. No further discussion was requested. The Board voted unanimously to approve (3-0). 238
239
ADJOURNMENT240
241
Mayor Brainard adjourned the meeting at 10:28 a.m. 242
243
244
APPROVED: ____________________________________ 245
Sue Wolfgang – City Clerk 246
247
_____________________________________ 248
Mayor James Brainard 249
ATTEST: 250
__________________________________ 251
Sue Wolfgang – City Clerk 252
City of Carmel
BOARD OF PUBLIC WORKS
AND SAFETY
CONTINUOUS ENFORCEMENT ORDER
RE: Residential structure located at 729 Mayfair Lane, Carmel, IN 46032
17-09-34-00-02-033.000
As a result of a recent inspection of the Residential structure located at 729 Mayfair Lane, Carmel, IN 46032
(the “Property”), the City of Carmel (“the City”) identified the following City Code violations: 1) Vacant
structure (City Code § 6-222(a)(4)); 2) Rodent and pest harborage (City Code § 6-222(b)(5)); 3) Protective
treatment on trim, balconies, and/or deck are not in good condition and the wood trim is decaying and/or falling
off (City Code § 6-222(c)(2)); 4) Holes in the exterior walls (City Code § 6-222(c)(5)); 5) Holes in the ceiling
and water damage (City Code § 6-222(c)(6)); 6) Interior of the structure is in disrepair (City Code § 6-222(g)(1)).
At the December 7, 2022 hearing, the Carmel Board of Public Works and Safety affirmed the determination that
this Property is an Unsafe Building/Premises, pursuant to Indiana Code § 36-7-9-4(a)(3), (4), (5), and (6) and
Carmel City Code § 6-159(h)(3), (4), (5), (6), (11), (12), and (24).
ACCORDINGLY, under Indiana Code § 36-7-9-5(a)(5), the Board hereby ISSUES this Continuous
Enforcement Order, whereby, the recorded property owner is ORDERED TO REPAIR AND
REHABILITATE the Property to bring it into compliance with standards for building condition or
maintenance required for human habitation, occupancy, or use as required under City Code § 6-159, by
addressing the issues listed above within THIRTY (30) DAYS, to wit: by 11:59 p.m., local time, on January
20, 2023.
If the City takes action to bring the Property into compliance, the expenses incurred by the City to do so constitute
a lien against the Property. This Continuous Enforcement Order will be recorded with the Hamilton County
Recorder, pursuant to Indiana Code § 36-7-9-26 and will remain in full force and effect on the Property. A
person who takes an interest in this Property takes that interest subject to the terms of this Order. Indiana Code
§ 36-7-9-26. This Continuous Enforcement Order mandates ongoing compliance and authorizes any
enforcement activities, without any additional notice. If the Property requires reinspection or additional
periodic abatement and authorizes the City to assess and collect ongoing costs for continuous
enforcement order activities. Additionally, the City may issue citations for the ordinance violation(s), which
carry with them court costs and a civil penalty.
ALL OF WHICH IS ORDERED by the City of Carmel Board of Public Works and Safety, this ____
day of , 2022.
By:
James Brainard, Presiding Officer
Date:
Mary Ann Burke, Member
Date:
Lori S. Watson, Member
Date:
ATTEST:
Sue Wolfgang, City Clerk
Date:
City of Carmel
BOARD OF PUBLIC WORKS
AND SAFETY
UNSAFE BUILDING HEARING
FINDINGS OF FACT
A hearing was held before the Carmel Board of Public Works and Safety (the “Board”) on December 7,
2022, at the request of Jennifer Fisher, attorney for the owners of 729 Mayfair Lane, who appealed the Order to
Repair or Rehabilitate under Indiana Code § 36-7-9-7. No interested parties, apart from the City, appeared at the
hearing to speak. The Board now finds and concludes as follows:
1. The Board is the Hearing Authority under Indiana Code Chapter 36-7-9.
2. 720 Mayfair Lane (“the Property”) is located in Carmel, Indiana. The Property was obtained by US Bank
Trust (“the Owner”) and subsequently put up for sale in June of 2022. An Order to Repair or Rehabilitate the
Property was properly served upon the Owner on November 14, 2022. On November 16, 2022, Jennifer
Fisher, attorney for the Owner, requested a hearing in front of the Board of Public Works and Safety. Notice
of the hearing was provided to the Property owner, through counsel, via email on November 23, 2022, and
again on November 29, 2022, via certified mail and email.
3. In making its determination, the Board considered the following evidence:
a. Testimony of Witnesses;
b. Supporting documents, including photographs;
c. Relevant portions of the City of Carmel Unified Development Ordinance, Carmel City Code, and
Indiana Code.
4. Indiana Code § 36-7-9-4(a) states that a building is unsafe if it is:
a. a hazard to the public health;
b. a public nuisance;
c. dangerous to a person or property because of a violation of a statute or ordinance concerning building
condition or maintenance; or
d. vacant or blighted and not maintained in a manner that would allow human habitation, occupancy,
or use under the requirements of a statute or an ordinance.
5. Evidence was presented by the City that shows:
a. There are animals, specifically racoons, that are getting into the Property through holes in the outer
walls, a violation of City Code § 6-222(b)(5) and (c)(5). See Exhibits 8, 10, 13, 18, and 20. Exhibit
18 specifically shows where a larger animal was able to get into the Property, and while the owners
boarded up the hole, the boards are no longer intact. Indeed, there is urine and feces inside the
Property. See Exhibits 21 and 23.
b. The Property’s balcony and wood trim is rotting and not protected from the elements, a violation of
City Code § 6-222(c)(2). See Exhibit 1, 3, and 6. Exhibit 28 shows there is trim falling off the
Property which causes a hazard to people and other properties nearby.
c. There are holes in the ceiling and water damage, a violation of Carmel City Code § 6-222(c)(6) and
(g)(1). See Exhibits 14, 15, 22, 24, 25, and 26.
d. The interior of the structure is in disrepair, a violation of Carmel City Code § 6-222(g)(1). See
Exhibits 14, 15, 16, 17, 18, 19, 20, 21, 22, 23, 24, 25, and 26.
e. The Property is vacant, a violation of City Code § 6-222(a)(4).
6. Once the City had presented its evidence, the Board asked for any interested parties to come forward to
present any evidence and/or argument. No one else appeared and no evidence or argument was presented by
any interested parties to dispute that the Property is an Unsafe Building.
7. Based on the evidence presented, the Board finds that the Property is an unsafe building under Indiana Code
Chapter 36-7-9 because:
a. It is a hazard to public health;
b. It is a public nuisance;
c. It is dangerous to people and property because of violations of Carm el City Ordinances regarding
building maintenance; and/or
d. It is vacant and not maintained in a manner that would allow for human habitation as required under
Carmel City Code.
8. Any Findings of Fact that can be considered Conclusions of Law are deemed Conclusions of Law, and any
Conclusions of Law that can be considered Findings of Fact are deemed Findings of Fact.
ACTIONS TAKEN
Based on the facts stated above, the Board finds that that the building located at 729 Mayfair Lane,
Carmel, Indiana, is an unsafe building under Indiana Code Chapter 36-7-9, and the Order to Repair or
Rehabilitate the Property is hereby AFFIRMED. Pursuant to Indiana Code § 36-7-9-7(g), the Board hereby
ISSUES the attached Continuous Enforcement Order.
ALL OF WHICH IS ORDERED by the City of Carmel Board of Public Works and Safety, this ____
day of , 2023.
By:
James Brainard, Presiding Officer
Date:
Mary Ann Burke, Member
Date:
Lori S. Watson, Member
Date:
ATTEST:
Sue Wolfgang, City Clerk
Date:
CzKpoPcfsmboefsbu23;65qn-Efd25-3133
EXHIBIT A-1
EXHIBIT A-2
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Ftujnbufe!Po;1803603133 Bu;23;54;49!QN Cz;NBYBENJO
EXHIBIT B
1803603133!25;2:Jogpsnbujpobm!Vtf!PomzQbhf!2!pg!3
Iptu;!iuuq;00fouevlfsqu/evlf.Sfqpsu!Mbtu!Sfgsftife!po;! DV!Ftujnbuffofshz/dpn0SfqpsuTfswfs
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Mbcps!Ipvst!.!Pgg!Tjuf;111
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Uppmt!Dptu;111
Upubm!Mbcps-!Tfswjdft-!'!Uppmt!Dptu;527:74/68535821952784/68
Ofx!Nbufsjbm!Dptu;593191/491593191/49
Mftt!Tbmwbhf;11
Upubm!Nbufsjbm!Dptu;593191/491593191/49
Upubm!Pwfsifbet;563898/67
Upubm!Hsptt!Dptu;2887652/62
Mftt!Bqqmjfe!Dpousjcvujpot;1
Upubm!Ofu!Dptu;2887652/62
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Upubm!Ftujnbufe!Dptu;2887652/62
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1803603133!25;2:Jogpsnbujpobm!Vtf!PomzQbhf!3!pg!3
CzKpoPcfsmboefsbu3;38qn-Efd24-3133
Exhibit A
CzTfshfzHsfdivlijobu23;36qn-Efd23-3133
Exhibit A
FireDepartmentHQ - Phase2
City of Carmel
Carmel Center Green Drive QUOTE NUMBER
Carmel, Indiana 46032 182997-91721
Revision:0
Modified:11/29/2022
PROPOSALVALID10DAYS
NOTE: Historically we have been able to guarantee prices for up to90+ days. However, due to the current environment for raw materials, fuel,
currency fluctuations, freight costs, etc... prices are valid for 10 days after the date of proposal and are subject to change without notice.
FREIGHTCOSTS
Due to rapidly increasing freight costs AVI Systems will charge thecustomer for actual inbound shipping and handling charges. Any freight
costs shown in our proposal are an estimate only and are subject to change.
Presented By:
Account Manager: Rick Streb
Designed By: Terry Brush
AVI Systems
1256 Washington St
Columbus, IN 47201-5722 United States
800)742-5036
https://www.avisystems.com/
https://www.avisystems.com/
Page 1 of 35
COMPANYPROFILE
COMPANY OVERVIEW
AVI Systems (AVI) was established in 1977. AVI is a leading audio/visual systems designer and integrator
providing advanced communications products, support services and technology solutions for educational,
governmental and corporate environments. Beyond offering state ofthe art products and services, we create
strategic options to meet your unique needs and deliver the optimal communications environment. From
system design to installation and product training to service and support programs, we connect our clients with
customized end-to-end solutions that are scalable, reliable and, above all, simple to use. Past success has come
from our highly experienced people taking the time to fully understand the needs of our customers to provide
creative solutions — solutions that ensure superior results and enable our clients to effectively communicate.
THE AVIADVANTAGE
23 U.S Locations
45Years in Business
700 Employee Owners
400 Manufacturing Partners enables us to provide optimal AV Solutions
80% of employees are focused on technical delivery
More than 3500 installations completed last year
PRO Development, PRO Design, PRO Integrations and PRO Support
Company Wide AVIXA Certificates, 125 CTS, 50 CTS-D and 30 CTS-I
WHY AVI?
We stand apart because of all the things our people have in common. Among them:
Ashared stake inyour success
As a 100% employee-owned company, we’re 100% dedicated to doing right by our customers – which means
we stand by our work, and will always have your back.
Unparalleled expertise
From credentials to customer satisfaction, we have – by any measure – the most talented and best trained
people inour industry. Moreover they have the energy, intelligence and integrity toget the job done right.
Focus onthe future
You need to know that your technology partner will always be there for you. Unparalleled customer support, top
ofthe line insurance, and AVI’srock-solid financial and underpinnings provide that reassurance. As a 100%
employee-owned company, we’re 100% dedicated to doing right by our customers – which means we stand by
our work, and will always have your back.
https://www.avisystems.com/
Page 2 of 35
IMPORTANT NOTICE ONSUPPLY CHAIN CONCERNS
IMPORTANT INFORMATION - PLEASE READ
To Our Valued Customers:
With the COVID-19 pandemic continuing to spread, it has built a domino effect in creating more havoc in
its wrath, disrupting major supply chains worldwide. Congestion at ports due to logistical demands have
also caused ashortage in shipping containers. In our industry, the COVID pandemic has caused arising
demand for components used in PC’s and audio visual products, which in turn, has resulted in a severe
shortage in semiconductors, panels, memory and audio/visual equipment.
In addition, the rapid growth of e-commerce, a longer-than-expected shipping season, and worldwide
equipment shortages, are all driving freight rates to new record heights. We cannot provide accurate
freight costs for any project until after we order the product. Any freight shown on our quote is just an
estimate and may be adjusted.
These issues will likely have an impact on our products and services. Delivery times will be constrained
for an extended period of time and it may be several months before we can receive the product. In
addition many of our manufacturers are discontinuing some products after we have provided you a
quote. We will do our best to provide a product that is comparatively priced and will ask for your
approval to make the change, however, sometimes a replacement product may be more expensive than
the original product quoted. We will notify you as soon as possible and ask for you to approve the cost
increase via a change order.
We have always tried to provide consistency to our customers. However, we are asking for your
understanding in this difficult time as the lead time and price for raw materials have increased
tremendously this year. Many of our suppliers are providing us with monthly adjustments to pricing and
extended lead times. Our proposals are only valid for 10 days from the date of proposal. Lead times for
delivery of the products may be several months. It is important to receive orders as soon as possible
after quoting so that we can get product ordered and lock in costs. We will let you know after we order
products from the manufacturers of any extended lead times.
AVI Systems
Page 3 of 35
SCOPEOF WORK
SUMMARY
ThepurposeofthisdocumentistoconstituteanagreementofthescopeandservicesprovidedbyAVISystems
AVI).Unlessnotedwithinthisdocumentoronthedrawingsas/ifprovided,shallfurnishtheequipment,
accessoriesandmaterialslistedintheproposalfortheequipmentasspecified.Thenewsystemshallconsistof
thefollowingelectronics,associatedmaterial,hardwareandwiringnecessaryforacomplete,satisfactorily
installedoperatingsystemwhichmeetsspecifiedrequirements.Itemsoutsideofthespecifiedsystemand/or
drawingswouldbeconsideredachangeand/oradditionstothescopeandmayresultinadditionalchargesand
possibly changes to the timeline and/or both.
NOTE: PRICING WILL BE HELD FIRM UNTIL DECEMBER 15, 2022.
PAYMENT TERMS
PROGRESS PAYMENTS
ProgressPaymentswillberequiredforstoredmaterialsandworkcompleted.AVIwillprovidepicturesand
packingslipsforstoredmaterialswitheachmonthlypayapplicationandallowforinspectionoftheproductat
oursecuredlocationasneeded.Payapplicationswillbesubmittedmonthlyandshallbepaidaccordingtoour
standardpaymenttermsofNET30.PayApplicationswillbesubmittedattheendofeachmonthutilizingthe
AIA G702 and G703 Forms.
Due to the size, scope and potential material backorders for this project AVI will invoice for equipment as soon
as it is received in our warehouse. The equipment will be received and stored at our secured warehouse in
Columbus, Indiana until installation.
SCHEDULE OF VALUES
We will provide a Schedule ofValues that will be utilized in our pay applications.
RETAINAGE
A5%retainagemaybewithheldoneachprogresspaymentuntiltheprojectissubstantiallycomplete.
SubstantialCompletionisthestageintheprogressoftheworkwhentheworkordesignatedportionthereofis
sufficientlycompleteinaccordancewiththecontractdocumentssothatthecustomercanoccupyorutilizethe
Work for its intended use. Substantial completion is also the date that the warranty begins.
NOTE:
Duetotheglobalsupplychainissuesitisimportantthatproductisorderedassoonaspossible.Manyofour
suppliers are experiencing very long back orders approaching 15 months due to the global chip shortage.
AVI Systems
Page 4 of 35
SCOPE OF WORK
ExecutiveOffices-DeputyFireMarshallPublicEducation116,DeputyFireMarshallOffice221,Plan
Review222,AccreditationandBudgetManager226,CommunityLiaisonOffice231,ChiefofFacilities
Management232,PublicInformationOffice237,ExecutiveDivisionManager238andExecutiveDivision
Open Office 239
Each space will be provided with a Sony 65" 4K display.
AChiefPAC501BinwallboxandChiefPNRIWUBwasprovidedunderaseparateproposalthatmustbeinstalled
bytheGC/ECduringconstruction.TheGC/ECmustprovidetherequiredpoweranddataconnectionsinthe
back box.
ACrestronNVXdecoderwillbeinstalledbehindthedisplaysandconnectedtotheowner’sdatanetwork.
HDMIcablestoconnectthedecodertothedisplayanddatacablestoconnecttotheowner’snetworkwillbe
provided.
ALogitech Wireless Unify receiver, keyboard and mouse will be provided for each table.
TheHDMIfromthecustomerscomputerwillbeconnectedtoaCrestronNVXencoderthatwillbeinstalled
under the table and connected to the owner’s data network.
ACrestronTSW-770-B-S7"tabletoptouchpanelwillbelocatedonthedeskandconnectedtotheowner’sdata
network.
ACrestronCEN-ODT-C-POEroomoccupancysensorwillbeinstalledontheceilinginsidetheconferenceroom
and connected to the owner’sdata network.
StandardOffices–FireBuffsOffice115A,FireBuffsOffice115B,Office214,Office215,Chaplain223,
Payroll Admin 227, Pension/Light Duty 242 and Planning Workroom 244
Each space will be provided with a Sony 65" 4K display.
AChiefPAC501BinwallboxandChiefPNRIWUBwasprovidedunderaseparateproposalthatmustbeinstalled
bytheGC/ECduringconstruction.TheGC/ECmustprovidetherequiredpoweranddataconnectionsinthe
back box.
ACrestronNVXdecoderwillbeinstalledbehindthedisplaysandconnectedtotheowner’sdatanetwork.
HDMIcablestoconnectthedecodertothedisplayanddatacablestoconnecttotheowner’snetworkwillbe
provided.
No local input located in the standard offices.
AVI Systems
Page 5 of 35
ACrestronTSW-770-B-S7"tabletoptouchpanelwillbelocatedonthedeskandconnectedtotheowner’sdata
network.
ACrestronCEN-ODT-C-POEroomoccupancysensorwillbeinstalledontheceilinginsidetheconferenceroom
and connected to the owner’sdata network.
Chiefs Conference Room 228
Inaddition to the work performed in Phase 1for this room we will provide and install a Sony 65" 4K display.
AChiefPAC501BinwallboxandChiefPNRIWUBwasprovidedunderaseparateproposalthatmustbeinstalled
bytheGC/ECduringconstruction.TheGC/ECmustprovidetherequiredpoweranddataconnectionsinthe
back box.
ACrestronNVXdecoderwillbeinstalledbehindthedisplaysandconnectedtotheowner’sdatanetwork.
HDMIcablestoconnectthedecodertothedisplayanddatacablestoconnecttotheowner’snetworkwillbe
provided.
ACrestronTS-770-B-S7"tabletoptouchpanelwillbelocatedonthedeskandconnectedtotheownersdata
network.
ACrestronCEN-ODT-C-POEroomoccupancysensorwillbeinstalledontheceilinginsidetheconferenceroom
and connected to the owner’sdata network.
Digital Signage Display – Stair Landing ST22
A Sony 65" 4K display will be provided.
AChiefPAC501BinwallboxandChiefPNRIWUBwasprovidedunderaseparateproposalthatmustbeinstalled
bytheGC/ECduringconstruction.TheGC/ECmustprovidetherequiredpoweranddataconnectionsinthe
back box.
ACrestronNVXdecoderwillbeinstalledbehindthedisplaysandconnectedtotheowner’sdatanetwork.
HDMIcablestoconnectthedecodertothedisplayanddatacablestoconnecttotheowner’snetworkwillbe
provided.
Scheduling Panel – Room 104
ACrestron7’schedulingpanelwithmountinghardwarewillbeinstalledoutsideoftheroomandconnectedto
theowner’snetwork.ACrestronSSC-702-ELRoomAvailabilityHallwaySignwillbeprovidedandinstalled
outside of the room. The signs will be custom engraved with the room number.
AVI Systems
Page 6 of 35
Front Desk Lobby 218, Accreditation Budget 225 and Billing Specialists Office 240
EachoftheseroomswillreceiveaSony65”4KdisplayandCrestronNVXdecoderforinstallationbehindthe
display.
HDMIcablestoconnectthedecodertothedisplayanddatacablestoconnecttotheowner’snetworkwillbe
provided.
The customer will provide the mounting hardware and install the components.
Control
AVIPresentationSystemshasprovidedacontrolsystemunderseparatecontract.Thecontrolsysteminterface
willbeviaatouchpanelinmostlocations.Thiswillallowthecustomertoprovidebasicroomcontrol.Basic
controlconsistsofswitchingthedisplaydeviceon/offandswitchingofinputstothedevice,controlofthe
displays, audio routing, volume control and basic transport controls for the source equipment.
Wiring Path and Electrical
The customer shall provide all required cable pathways, back boxes, and raceway,
Thecustomershallprovidepowerasrequired.Thiswillincludepowerateachdisplaylocation,tables,
equipment racks and any other necessary items.
Anypenetrationthroughthefloorwillbedonebythecustomerorhiscontractor.Itisofutmostimportance
thatAVIPresentationSystemsisinvolvedintheconduitsizesandroutingfortheconduitsrequiredforthe
audio/video system. Inadequate conduit sizes and routing will greatly affect the outcome of the system.
Network
Thecustomerisresponsibleforprovidingthedatanetworkswitch(s),andAVdatanetworkrequiredforthe
audio/videodistributionsystem.ThiswillincludeallPOE+dataconnectionstothetouchpanels,scheduling
panels,occupancysensors,videoencoders/decodersandsourcevideoequipmentrequiringnetwork
connections.
Thecustomerwillprovideanyrequiredcomputernetwork,IPaddressesandnecessaryfirewallconfigurationas
required for the project.
Thecustomerwillsupplytheinstallationofnetworkwiringrelatedfortheconnectionofaudioand/orvideo
teleconferencingsystemstoyournetwork.Networkshouldbeinplaceandtestedoneweekpriortoequipment
installation.Adedicatedpointofcontactforthecustomers’ITdepartmentmustbemadeavailabletoour
project manager and programmers.
System Warranty
AVImakesnowarrantyregardingtheequipmentusedinthesystemanddoesnotassumeanymanufacturer’s
warrantiesforsuchequipment.AVIwarrantycoversremoval,repairandreplacementofequipmentona“return
AVI Systems
Page 7 of 35
tofactory”basisforaperiodofone(1)yearforequipmentcoveredunderthemanufacturer’swarranty.After
one(1)yearAVIwillchargethecustomerforlabortoremoveandreplaceanyequipmentcoveredunderthe
manufacturer’swarranty.
AVI Systems
Page 8 of 35
104 - 6Person Conference - Schedule Panel
1Crestron Electronics TSS-770-B-S-LB KIT
7 in. Room Scheduling Touch Screen, Black Smooth, includes one TSW-770-LB-B-S
light bar
1Crestron Electronics SSC-102-EL
Room Availability Hallway Sign, Ceiling Mount, Enhanced Legibility, Includes
Custom Engraving
1Crestron XIO Cloud - 1 Year License
104 - 6 Person Conference - Schedule Panel Total 2,122.00
115A - FireBuffs Office - Standard
1Sony FW-65BZ40H
65inch BRAVIA 4K Ultra HD HDR Professional Display
1Crestron Electronics TS-770-B-S
7 In. Tabletop Touch Screen, Black Smooth
1Crestron Electronics DM-NVX-D30
DM NVX 4K60 4:4:4 HDR Network AV Decoder
1Crestron Electronics CEN-ODT-C-POE
Dual-Technology Occupancy Sensor, PoE, 2,000 Sq. Ft.
1Installation Materials
Miscellaneous installation materials may include wire, cable, connectors, wire
labels, rack mount hardware, structural hardware, wire management, consumable
materials, etc.
1Integration Services
AVI Systems Integration Services may include, installation, project management,
design, field engineering, programming, travel and vehicle expenses.
115A - Fire Buffs Office - Standard Total 7,210.00
PriceIncludes Accessories
Fire Department HQ - Phase2
ProjectNo :182997-9172111/29/2022Rev.0
Page 9 of 35
115B - FireBuffsOffice - Standard
1Sony FW-65BZ40H
65inch BRAVIA 4K Ultra HD HDR Professional Display
1Crestron Electronics TS-770-B-S
7 In. Tabletop Touch Screen, Black Smooth
1Crestron Electronics DM-NVX-D30
DM NVX 4K60 4:4:4 HDR Network AV Decoder
1Crestron Electronics CEN-ODT-C-POE
Dual-Technology Occupancy Sensor, PoE, 2,000 Sq. Ft.
1Installation Materials
Miscellaneous installation materials may include wire, cable, connectors, wire
labels, rack mount hardware, structural hardware, wire management, consumable
materials, etc.
1Integration Services
AVI Systems Integration Services may include, installation, project management,
design, field engineering, programming, travel and vehicle expenses.
115B - Fire Buffs Office - Standard Total 7,210.00
PriceIncludes Accessories
Fire Department HQ - Phase2
ProjectNo :182997-9172111/29/2022Rev.0
Page 10 of 35
116 - DeputyFireMarshall - Executive
1Sony FW-65BZ40H
65inch BRAVIA 4K Ultra HD HDR Professional Display
1Crestron Electronics TS-770-B-S
7 In. Tabletop Touch Screen, Black Smooth
1Crestron Electronics DM-NVX-D30
DM NVX 4K60 4:4:4 HDR Network AV Decoder
1Crestron Electronics DM-NVX-360
DM NVX 4K60 4:4:4 HDR Network AV Encoder/Decoder
1Crestron Electronics CEN-ODT-C-POE
Dual-Technology Occupancy Sensor, PoE, 2,000 Sq. Ft.
1Logitech 920-008671
Advanced Wireless Keyboard and Mouse Combo
1Installation Materials
Miscellaneous installation materials may include wire, cable, connectors, wire
labels, rack mount hardware, structural hardware, wire management, consumable
materials, etc.
1Integration Services
AVI Systems Integration Services may include, installation, project management,
design, field engineering, programming, travel and vehicle expenses.
1Covid MC-HD2-10
10' Slim Line HDMI 2.0 Cable
116 - Deputy Fire Marshall - Executive Total 8,912.25
PriceIncludes Accessories
Fire Department HQ - Phase2
ProjectNo :182997-9172111/29/2022Rev.0
Page 11 of 35
214 - Office - Standard
1Sony FW-65BZ40H
65inch BRAVIA 4K Ultra HD HDR Professional Display
1Crestron Electronics TS-770-B-S
7 In. Tabletop Touch Screen, Black Smooth
1Crestron Electronics DM-NVX-D30
DM NVX 4K60 4:4:4 HDR Network AV Decoder
1Crestron Electronics CEN-ODT-C-POE
Dual-Technology Occupancy Sensor, PoE, 2,000 Sq. Ft.
1Installation Materials
Miscellaneous installation materials may include wire, cable, connectors, wire
labels, rack mount hardware, structural hardware, wire management, consumable
materials, etc.
1Integration Services
AVI Systems Integration Services may include, installation, project management,
design, field engineering, programming, travel and vehicle expenses.
214 - Office - Standard Total 7,210.00
PriceIncludes Accessories
Fire Department HQ - Phase2
ProjectNo :182997-9172111/29/2022Rev.0
Page 12 of 35
215 - Office - Standard
1Sony FW-65BZ40H
65inch BRAVIA 4K Ultra HD HDR Professional Display
1Crestron Electronics TS-770-B-S
7 In. Tabletop Touch Screen, Black Smooth
1Crestron Electronics DM-NVX-D30
DM NVX 4K60 4:4:4 HDR Network AV Decoder
1Crestron Electronics CEN-ODT-C-POE
Dual-Technology Occupancy Sensor, PoE, 2,000 Sq. Ft.
1Installation Materials
Miscellaneous installation materials may include wire, cable, connectors, wire
labels, rack mount hardware, structural hardware, wire management, consumable
materials, etc.
1Integration Services
AVI Systems Integration Services may include, installation, project management,
design, field engineering, programming, travel and vehicle expenses.
215 - Office - Standard Total 7,210.00
PriceIncludes Accessories
Fire Department HQ - Phase2
ProjectNo :182997-9172111/29/2022Rev.0
Page 13 of 35
221 - FPDeputyFireMarshall - Executive
1Sony FW-65BZ40H
65inch BRAVIA 4K Ultra HD HDR Professional Display
1Crestron Electronics TS-770-B-S
7 In. Tabletop Touch Screen, Black Smooth
1Crestron Electronics DM-NVX-D30
DM NVX 4K60 4:4:4 HDR Network AV Decoder
1Crestron Electronics DM-NVX-360
DM NVX 4K60 4:4:4 HDR Network AV Encoder/Decoder
1Crestron Electronics CEN-ODT-C-POE
Dual-Technology Occupancy Sensor, PoE, 2,000 Sq. Ft.
1Logitech 920-008671
Advanced Wireless Keyboard and Mouse Combo
1Installation Materials
Miscellaneous installation materials may include wire, cable, connectors, wire
labels, rack mount hardware, structural hardware, wire management, consumable
materials, etc.
1Integration Services
AVI Systems Integration Services may include, installation, project management,
design, field engineering, programming, travel and vehicle expenses.
221 - FP Deputy Fire Marshall - Executive Total 8,912.25
PriceIncludes Accessories
Fire Department HQ - Phase2
ProjectNo :182997-9172111/29/2022Rev.0
Page 14 of 35
222 - Plan Review - Executive
1Sony FW-65BZ40H
65inch BRAVIA 4K Ultra HD HDR Professional Display
1Crestron Electronics TS-770-B-S
7 In. Tabletop Touch Screen, Black Smooth
1Crestron Electronics DM-NVX-D30
DM NVX 4K60 4:4:4 HDR Network AV Decoder
1Crestron Electronics DM-NVX-360
DM NVX 4K60 4:4:4 HDR Network AV Encoder/Decoder
1Crestron Electronics CEN-ODT-C-POE
Dual-Technology Occupancy Sensor, PoE, 2,000 Sq. Ft.
1Logitech 920-008671
Advanced Wireless Keyboard and Mouse Combo
1Installation Materials
Miscellaneous installation materials may include wire, cable, connectors, wire
labels, rack mount hardware, structural hardware, wire management, consumable
materials, etc.
1Integration Services
AVI Systems Integration Services may include, installation, project management,
design, field engineering, programming, travel and vehicle expenses.
222 - Plan Review - Executive Total 8,912.25
PriceIncludes Accessories
Fire Department HQ - Phase2
ProjectNo :182997-9172111/29/2022Rev.0
Page 15 of 35
223 - Chaplain - Standard
1Sony FW-65BZ40H
65inch BRAVIA 4K Ultra HD HDR Professional Display
1Crestron Electronics TS-770-B-S
7 In. Tabletop Touch Screen, Black Smooth
1Crestron Electronics DM-NVX-D30
DM NVX 4K60 4:4:4 HDR Network AV Decoder
1Crestron Electronics CEN-ODT-C-POE
Dual-Technology Occupancy Sensor, PoE, 2,000 Sq. Ft.
1Installation Materials
Miscellaneous installation materials may include wire, cable, connectors, wire
labels, rack mount hardware, structural hardware, wire management, consumable
materials, etc.
1Integration Services
AVI Systems Integration Services may include, installation, project management,
design, field engineering, programming, travel and vehicle expenses.
223 - Chaplain - Standard Total 7,210.00
PriceIncludes Accessories
Fire Department HQ - Phase2
ProjectNo :182997-9172111/29/2022Rev.0
Page 16 of 35
226 - AccreditationBudget Office - Executive
1Sony FW-65BZ40H
65inch BRAVIA 4K Ultra HD HDR Professional Display
1Crestron Electronics TS-770-B-S
7 In. Tabletop Touch Screen, Black Smooth
1Crestron Electronics DM-NVX-D30
DM NVX 4K60 4:4:4 HDR Network AV Decoder
1Crestron Electronics DM-NVX-360
DM NVX 4K60 4:4:4 HDR Network AV Encoder/Decoder
1Crestron Electronics CEN-ODT-C-POE
Dual-Technology Occupancy Sensor, PoE, 2,000 Sq. Ft.
1Logitech 920-008671
Advanced Wireless Keyboard and Mouse Combo
1Installation Materials
Miscellaneous installation materials may include wire, cable, connectors, wire
labels, rack mount hardware, structural hardware, wire management, consumable
materials, etc.
1Integration Services
AVI Systems Integration Services may include, installation, project management,
design, field engineering, programming, travel and vehicle expenses.
226 - Accreditation Budget Office - Executive Total 8,777.25
PriceIncludes Accessories
Fire Department HQ - Phase2
ProjectNo :182997-9172111/29/2022Rev.0
Page 17 of 35
227 - PayrollAdminOffice - Standard
1Sony FW-65BZ40H
65inch BRAVIA 4K Ultra HD HDR Professional Display
1Crestron Electronics TS-770-B-S
7 In. Tabletop Touch Screen, Black Smooth
1Crestron Electronics DM-NVX-D30
DM NVX 4K60 4:4:4 HDR Network AV Decoder
1Crestron Electronics CEN-ODT-C-POE
Dual-Technology Occupancy Sensor, PoE, 2,000 Sq. Ft.
1Installation Materials
Miscellaneous installation materials may include wire, cable, connectors, wire
labels, rack mount hardware, structural hardware, wire management, consumable
materials, etc.
1Integration Services
AVI Systems Integration Services may include, installation, project management,
design, field engineering, programming, travel and vehicle expenses.
227 - Payroll Admin Office - Standard Total 7,210.00
PriceIncludes Accessories
Fire Department HQ - Phase2
ProjectNo :182997-9172111/29/2022Rev.0
Page 18 of 35
228 - FireChiefs Office
1Sony FW-65BZ40H
65inch BRAVIA 4K Ultra HD HDR Professional Display
1Crestron Electronics TS-770-B-S
7 In. Tabletop Touch Screen, Black Smooth
1Crestron Electronics DM-NVX-D30
DM NVX 4K60 4:4:4 HDR Network AV Decoder
1Crestron Electronics DM-NVX-360
DM NVX 4K60 4:4:4 HDR Network AV Encoder/Decoder
1Crestron Electronics CEN-ODT-C-POE
Dual-Technology Occupancy Sensor, PoE, 2,000 Sq. Ft.
1Logitech 920-008671
Advanced Wireless Keyboard and Mouse Combo
1Installation Materials
Miscellaneous installation materials may include wire, cable, connectors, wire
labels, rack mount hardware, structural hardware, wire management, consumable
materials, etc.
1Integration Services
AVI Systems Integration Services may include, installation, project management,
design, field engineering, programming, travel and vehicle expenses.
228 - Fire Chiefs Office Total 8,900.25
PriceIncludes Accessories
Fire Department HQ - Phase2
ProjectNo :182997-9172111/29/2022Rev.0
Page 19 of 35
231 - Community LiasonOffice - Executive
1Sony FW-65BZ40H
65inch BRAVIA 4K Ultra HD HDR Professional Display
1Crestron Electronics TS-770-B-S
7 In. Tabletop Touch Screen, Black Smooth
1Crestron Electronics DM-NVX-D30
DM NVX 4K60 4:4:4 HDR Network AV Decoder
1Crestron Electronics DM-NVX-360
DM NVX 4K60 4:4:4 HDR Network AV Encoder/Decoder
1Crestron Electronics CEN-ODT-C-POE
Dual-Technology Occupancy Sensor, PoE, 2,000 Sq. Ft.
1Logitech 920-008671
Advanced Wireless Keyboard and Mouse Combo
1Installation Materials
Miscellaneous installation materials may include wire, cable, connectors, wire
labels, rack mount hardware, structural hardware, wire management, consumable
materials, etc.
1Integration Services
AVI Systems Integration Services may include, installation, project management,
design, field engineering, programming, travel and vehicle expenses.
231 - Community Liason Office - Executive Total 8,912.25
PriceIncludes Accessories
Fire Department HQ - Phase2
ProjectNo :182997-9172111/29/2022Rev.0
Page 20 of 35
232 - ChiefofFacilities Mgmt - Executive
1Sony FW-65BZ40H
65inch BRAVIA 4K Ultra HD HDR Professional Display
1Crestron Electronics TS-770-B-S
7 In. Tabletop Touch Screen, Black Smooth
1Crestron Electronics DM-NVX-D30
DM NVX 4K60 4:4:4 HDR Network AV Decoder
1Crestron Electronics DM-NVX-360
DM NVX 4K60 4:4:4 HDR Network AV Encoder/Decoder
1Crestron Electronics CEN-ODT-C-POE
Dual-Technology Occupancy Sensor, PoE, 2,000 Sq. Ft.
1Logitech 920-008671
Advanced Wireless Keyboard and Mouse Combo
1Installation Materials
Miscellaneous installation materials may include wire, cable, connectors, wire
labels, rack mount hardware, structural hardware, wire management, consumable
materials, etc.
1Integration Services
AVI Systems Integration Services may include, installation, project management,
design, field engineering, programming, travel and vehicle expenses.
232 - Chief of Facilities Mgmt - Executive Total 8,912.25
PriceIncludes Accessories
Fire Department HQ - Phase2
ProjectNo :182997-9172111/29/2022Rev.0
Page 21 of 35
237 - PubliceInformation Office - Executive
1Sony FW-65BZ40H
65inch BRAVIA 4K Ultra HD HDR Professional Display
1Crestron Electronics TS-770-B-S
7 In. Tabletop Touch Screen, Black Smooth
1Crestron Electronics DM-NVX-D30
DM NVX 4K60 4:4:4 HDR Network AV Decoder
1Crestron Electronics DM-NVX-360
DM NVX 4K60 4:4:4 HDR Network AV Encoder/Decoder
1Crestron Electronics CEN-ODT-C-POE
Dual-Technology Occupancy Sensor, PoE, 2,000 Sq. Ft.
1Logitech 920-008671
Advanced Wireless Keyboard and Mouse Combo
1Installation Materials
Miscellaneous installation materials may include wire, cable, connectors, wire
labels, rack mount hardware, structural hardware, wire management, consumable
materials, etc.
1Integration Services
AVI Systems Integration Services may include, installation, project management,
design, field engineering, programming, travel and vehicle expenses.
237 - Publice Information Office - Executive Total 8,912.25
PriceIncludes Accessories
Fire Department HQ - Phase2
ProjectNo :182997-9172111/29/2022Rev.0
Page 22 of 35
238 - Executive DivMgr - Executive
1Sony FW-65BZ40H
65inch BRAVIA 4K Ultra HD HDR Professional Display
1Crestron Electronics TS-770-B-S
7 In. Tabletop Touch Screen, Black Smooth
1Crestron Electronics DM-NVX-D30
DM NVX 4K60 4:4:4 HDR Network AV Decoder
1Crestron Electronics DM-NVX-360
DM NVX 4K60 4:4:4 HDR Network AV Encoder/Decoder
1Crestron Electronics CEN-ODT-C-POE
Dual-Technology Occupancy Sensor, PoE, 2,000 Sq. Ft.
1Logitech 920-008671
Advanced Wireless Keyboard and Mouse Combo
1Installation Materials
Miscellaneous installation materials may include wire, cable, connectors, wire
labels, rack mount hardware, structural hardware, wire management, consumable
materials, etc.
1Integration Services
AVI Systems Integration Services may include, installation, project management,
design, field engineering, programming, travel and vehicle expenses.
238 - Executive Div Mgr - Executive Total 8,912.25
PriceIncludes Accessories
Fire Department HQ - Phase2
ProjectNo :182997-9172111/29/2022Rev.0
Page 23 of 35
239 - Executive DivOpen - Executive
1Sony FW-65BZ40H
65inch BRAVIA 4K Ultra HD HDR Professional Display
1Crestron Electronics TS-770-B-S
7 In. Tabletop Touch Screen, Black Smooth
1Crestron Electronics DM-NVX-D30
DM NVX 4K60 4:4:4 HDR Network AV Decoder
1Crestron Electronics DM-NVX-360
DM NVX 4K60 4:4:4 HDR Network AV Encoder/Decoder
1Crestron Electronics CEN-ODT-C-POE
Dual-Technology Occupancy Sensor, PoE, 2,000 Sq. Ft.
1Logitech 920-008671
Advanced Wireless Keyboard and Mouse Combo
1Installation Materials
Miscellaneous installation materials may include wire, cable, connectors, wire
labels, rack mount hardware, structural hardware, wire management, consumable
materials, etc.
1Integration Services
AVI Systems Integration Services may include, installation, project management,
design, field engineering, programming, travel and vehicle expenses.
239 - Executive Div Open - Executive Total 8,912.25
PriceIncludes Accessories
Fire Department HQ - Phase2
ProjectNo :182997-9172111/29/2022Rev.0
Page 24 of 35
242 - LightDutyPension - Standard
1Sony FW-65BZ40H
65inch BRAVIA 4K Ultra HD HDR Professional Display
1Crestron Electronics TS-770-B-S
7 In. Tabletop Touch Screen, Black Smooth
1Crestron Electronics DM-NVX-D30
DM NVX 4K60 4:4:4 HDR Network AV Decoder
1Crestron Electronics CEN-ODT-C-POE
Dual-Technology Occupancy Sensor, PoE, 2,000 Sq. Ft.
1Installation Materials
Miscellaneous installation materials may include wire, cable, connectors, wire
labels, rack mount hardware, structural hardware, wire management, consumable
materials, etc.
1Integration Services
AVI Systems Integration Services may include, installation, project management,
design, field engineering, programming, travel and vehicle expenses.
242 - Light Duty Pension - Standard Total 7,210.00
PriceIncludes Accessories
Fire Department HQ - Phase2
ProjectNo :182997-9172111/29/2022Rev.0
Page 25 of 35
244 - Planning Workroom - Standard
1Sony FW-65BZ40H
65inch BRAVIA 4K Ultra HD HDR Professional Display
1Crestron Electronics TS-770-B-S
7 In. Tabletop Touch Screen, Black Smooth
1Crestron Electronics DM-NVX-D30
DM NVX 4K60 4:4:4 HDR Network AV Decoder
1Crestron Electronics CEN-ODT-C-POE
Dual-Technology Occupancy Sensor, PoE, 2,000 Sq. Ft.
1Installation Materials
Miscellaneous installation materials may include wire, cable, connectors, wire
labels, rack mount hardware, structural hardware, wire management, consumable
materials, etc.
1Integration Services
AVI Systems Integration Services may include, installation, project management,
design, field engineering, programming, travel and vehicle expenses.
244 - Planning Workroom - Standard Total 7,210.00
PriceIncludes Accessories
Fire Department HQ - Phase2
ProjectNo :182997-9172111/29/2022Rev.0
Page 26 of 35
ST22 - StairLanding DigitalSignage
1Sony FW-65BZ40H
65inch BRAVIA 4K Ultra HD HDR Professional Display
1Crestron Electronics DM-NVX-D30
DM NVX 4K60 4:4:4 HDR Network AV Decoder
1Installation Materials
Miscellaneous installation materials may include wire, cable, connectors, wire
labels, rack mount hardware, structural hardware, wire management, consumable
materials, etc.
1Integration Services
AVI Systems Integration Services may include, installation, project management,
design, field engineering, programming, travel and vehicle expenses.
ST22 - Stair Landing Digital Signage Total 3,869.50
218 - FrontDesk/Lobby - Display/Decoder Only
1Sony FW-65BZ40H
65inch BRAVIA 4K Ultra HD HDR Professional Display
1Crestron Electronics DM-NVX-D30
DM NVX 4K60 4:4:4 HDR Network AV Decoder
1Installation Materials
Miscellaneous installation materials may include wire, cable, connectors, wire
labels, rack mount hardware, structural hardware, wire management, consumable
materials, etc.
1Integration Services
AVI Systems Integration Services may include, installation, project management,
design, field engineering, programming, travel and vehicle expenses.
218 - Front Desk/Lobby - Display/Decoder Only Total 3,937.00
PriceIncludes Accessories
Fire Department HQ - Phase2
ProjectNo :182997-9172111/29/2022Rev.0
Page 27 of 35
225 - Accreditation Budget - Display/Decoder Only
1Sony FW-65BZ40H
65inch BRAVIA 4K Ultra HD HDR Professional Display
1Crestron Electronics DM-NVX-D30
DM NVX 4K60 4:4:4 HDR Network AV Decoder
1Installation Materials
Miscellaneous installation materials may include wire, cable, connectors, wire
labels, rack mount hardware, structural hardware, wire management, consumable
materials, etc.
1Integration Services
AVI Systems Integration Services may include, installation, project management,
design, field engineering, programming, travel and vehicle expenses.
225 - Accreditation Budget - Display/Decoder Only Total 3,937.00
240 - BillingSpecialist - Display/Decoder Only
1Sony FW-65BZ40H
65inch BRAVIA 4K Ultra HD HDR Professional Display
1Crestron Electronics DM-NVX-D30
DM NVX 4K60 4:4:4 HDR Network AV Decoder
1Installation Materials
Miscellaneous installation materials may include wire, cable, connectors, wire
labels, rack mount hardware, structural hardware, wire management, consumable
materials, etc.
1Integration Services
AVI Systems Integration Services may include, installation, project management,
design, field engineering, programming, travel and vehicle expenses.
240 - Billing Specialist - Display/Decoder Only Total 3,937.00
PriceIncludes Accessories
Fire Department HQ - Phase2
ProjectNo :182997-9172111/29/2022Rev.0
Page 28 of 35
Shipping & Handling
1AVI Freight
In bound Freight Only.
Shipping & Handling Total 4,440.00
Project Subtotal:$168,898.00
PriceIncludes Accessories
Fire Department HQ - Phase2
ProjectNo :182997-9172111/29/2022Rev.0
Page 29 of 35
PROJECTSUMMARY
TotalInstallation Price:$168,898.00
Grand Total:$168,898.00
Fire Department HQ - Phase2
ProjectNo :182997-9172111/29/2022Rev.0
Page 30 of 35
RESPONSIBILITIES & ASSUMPTIONS
Customer Responsibilities
AVI can supply necessary drawings, details and services for certain items that are better handled by the
Contracting Party, Purchaser or others. Unless specifically included in our proposal the costs for these
servicesare notincluded in this proposal and are the responsibility ofthe customer.
Supply and installation of all 120V wiring for AV requirements.
Supply and installation of any junction boxes, wall boxes, surface mount raceway, conduits and floor boxes
needed for AV wiring connectivity.
Supply and installation of all necessary wall backing or structure for LCD displays, speakers, recessed
screens, etc. as required by our project manager.
All necessary permits and fees to conform to state and city building codes.
Telephone and data network for audio, video, or control equipment. This includes configuration of your
VoIP system towork with our audio conferencing equipment.
Supply and installation of phone ordata, related to connection ofvideo teleconferencing system to
network. Configuration of your network to work with the AV system. Network should be inplace and
tested one week prior to equipment installation.
Loading of software of any kind on computer(s). Products that include software will be provided to the
customer for installation on their equipment. Training on software is not included unless specifically
shown in our proposal.
All labor is priced as non-union.
Installation of custom rear projection screens, associated millwork or wall construction. Installation of
recessed projection screens in plaster, drywall or hard ceilings
Any rework of ceiling tiles and grid due to the installation of above ceiling equipment.
Any modifications to millwork or installation required for installation of audio visual equipment. This
includes modifications to provide adequate airflow. Modifications to millwork or furniture, unless
otherwise noted in the quotation.
HVAC to provide properly cooling for the AV equipment.
Any required asbestos abatement.
AVI Systems
Page 31 of 35
RESPONSIBILITIES & ASSUMPTIONS
Assumptions
Room Availability - Room(s) in which installation is to be done will be made available for AVI Systems'
exclusive use on the day(s) of the scheduled installation. Installations will be scheduled Monday - Friday
excluding holidays) between the hours of 7:00AM - 6:00PM.
Parking - The customer will provide adequate parking for AVI Systems' vehicle(s) in a location conducive
toour access to the vehicle(s) for retrieval of tools and supplies throughout the workday. If such parking
iswithin a secured facility, the customer will validate the parking ticket for AVI Systems' vehicle(s).
Merchandise Storage - Once new merchandise sold and provided by AVI Systems for this installation has
been delivered to the job site and signed for by a representative of the customer. The customer will
assume responsibility for the secure storage of such merchandise until the completion ofthe installation.
Existing Equipment – If this project entails installation and/or re-use ofany existing equipment owned by
the customer, the customer shall, at AVI Systems request, provide us with any documentation which may
be required in order to properly install and/orintegrate the equipment into the new system. AVI is not
responsible for the functionality of this equipment and if found to not be working and required for system
functionality must be replaced at the customer expense.
AVI Systems
Page 32 of 35
PAYMENTTERMS & SCHEDULE
Payment BreakdownAmountDue Date
Progress Billings$168,898.00
Systems where installation and completion of the project will extend over a period greater than 30 days from date
of order will be subject to monthly progressive billing. In such cases, AVI will invoice for services performed and
equipment received and assigned to the project. Progressive invoices will be due and payable according toour
normal credit terms.
AVI Systems
Page 33 of 35
PAYMENTTERMS & SCHEDULE
ACKNOWLEDGEMENT
As the authorized representative of the Customer, I acknowledge that I have read the attached scope of work and
fully understand what is being proposed. I also acknowledge that I have read the customer responsibilities section,
assumptions and general terms and conditions.
By accepting our proposal whether by purchase order or signed contract I accept the Payment Terms and
Conditions shown above. Iunderstand that the Total shown on the Payment Terms and Schedule may not include
any applicable sales tax and that applicable tax will be added to our invoice if required.
Iunderstand that the warranty for labor on installed equipment is covered fora period of ninety (90) days.
On some proposals we may offer anOptional Managed Services Agreement. If offered it will be shown as
MANAGED SERVICES AGREEMENT" on our proposal as an OPTION. If you choose toaccept that option please
initial the Optional Managed Services Agreement document at the end of our proposal. If a "MANAGED SERVICE
AGREEMENT" is offered and accepted the cost for that agreement will be added to the amount shown above in the
Payment Terms and Schedule. Please read the Optional Managed Services Agreement for details.
Iunderstand that without this agreement AVI will charge the customer for labor to remove and replace any
equipment covered under the manufacturer’swarranty after ninety (90) days from the date ofsubstantial
completion. Substantial Completion is the stage in the progress of the work when the customer begins utilizing the
system for its intended use.
AVI SystemsCity of Carmel
Signed:Signed:
Name:Rick Streb Name:
Title:Account Manager Title:
Date:Date:
Phone:(800) 742-5036 Phone:
Fax:(812) 376-3557 Fax:
All change orders will be invoiced at time of change
AVI Systems
Page 34 of 35
AVI Systems, Inc., 1256 Washington St. Columbus, IN 47201
800) 742-5036
www.AVISystems.com
PAYMENTTERMS & SCHEDULE
AVI Systems
Page 35 of 35
CzTfshfzHsfdivlijobu23;35qn-Efd23-3133
Cfo!Hpfcfm
Pxofs-!Upq!Tifmg!Jdf
9:58
23/23/33
Exhibit A
Festival of Ice at Center Green
SCOPE OF SERVICES
What: The Festival of Ice at Carter Green - Ice Carving Exhibition
Where: Carmel Arts & Design District and The Ice at Carter Green, 10 Carter Green, Carmel, IN
When: Friday, January 20, 2023 (4 - 7 p.m.), Saturday, January 21, 2023 (10 a.m. - 5 p.m.) and
Sunday, January 22, 2023 (10 a.m. - 2 p.m.)
THE FESTIVAL OF ICE WILL PROVIDE THE FOLLOWING:
Friday, January 20 – Carmel Arts & Design District Ice Displays on Main Street 4 - 7 p.m.
1 - 10 x 10 tent
1 - 20 amp independent circuit for power
3 blocks of ice provided on pedestal by The Ice Studio
Stanchions set up
Color gels
Bucket of water – City provides
Bucket of Salt – City provides
Carvers will clear their own debris
Saturday, January 21 – Ice at Carter Green Ice Displays 10 a.m. - 5 p.m.
1 - 10 x 10 tent with 2 side panels.
1 - 6ft table for tools
1 - 20 amp independent circuit for power
4blocks of ice on pedestal provided by The Ice Studio
Color gels
Bucket of water – City provides
Bucket of salt – City provides
Stanchions set up
An area will be set up for ice debris and cleared as needed by ice assistants
Sound and DJ music
Sunday, January 22 – Freestyle Carving Demonstration at Carter Green 10 a.m. - 2 p.m.
Stage with tables
Bucket of water – City provides
Bucket of salt – City provides
Stanchions set up
1 - 20 amp independent circuit for power
An area will be set up for ice debris and cleared as needed by ice assistants
Sound and DJ music
Blocks of ice on pedestal provided by The Ice Studio
EVENT DESCRIPTIONS
Friday, January 20 – Freestyle Carving Demonstration in the Carmel Arts & Design District
on Main Street 4 - 7 p.m.
Stations will be available for Carver to set up tools beginning at 2 p.m.
Carvers may work on their ice as early as 2:30 p.m., but must begin no later than 4 p.m.
Sculptures must be complete by 7 p.m.
Performer MUST let Meg Osborne know in advance if she/he wants to be placed in
proximity to another carver. Last minute changes cannot be accommodated.
Saturday, January 21 – Ice at Carter Green Ice Displays 10 a.m. - 5 p.m.
Winners will be determined by audience ballots open until 4:00 p.m.
Award checks will be mailed to winners
Carvers may work with ice as early as 9 a.m., but must begin work no later than 10 a.m.
Stations will be available for Ice Carver to set up tools beginning at 8 a.m.
Sunday, January 22 – Freestyle Carving Demonstration at Carter Green 10 a.m. - 2 p.m.
Four blocks of ice will be provided on a pedestal with gel color
Stage will be ready for carver as early as 9 a.m.
Sculptures must be complete by noon
Award checks will be mailed to winners
75 blocks of ice will be delivered
ACCOMMODATIONS AND PAYMENT
Hotel accommodations for Carvers will be provided at Renaissance Hotel with one food
voucher. Carver will be allotted one guest room. Additional restaurant vouchers may be
purchased by Carver upon check-in.
Carver will receive a check in the amount of $1,600.00 at the completion of all exhibitions.
A meal will be provided for Carver at 8:00 p.m. immediately following completion of Friday's
ice display exhibition. Location to be determined.
11/8/2022
BEN GOEBEL
WHITMORE LAKE, MI 48189 -
106969
7505 WHITMORE LAKE RD
City of Carmel
ONE CIVIC SQUARE
CARMEL, INDIANA 46032-2584
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
INDIANA RETAIL TAX EXEMPT
CERTIFICATE NO. 003120155 002 0
FEDERAL EXCISE TAX EXEMPT
35-6000972
PURCHASE ORDER NUMBER
THIS NUMBER MUST APPEAR ON INVOICES, A/P
VOUCHER, DELIVERY MEMO, PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
VENDOR SHIP
TO
PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT
EXTENSION
ICE CARVING SERVICES FOR FESTIVAL OF ICE
COMMUNITY RELATIONS
1 CIVIC SQ
Carmel, IN 46032-
375469
UNITPRICEDESCRIPTIONUNITOFMEASUREQUANTITY
Page 1 of 1
70473
1203Department:101Fund:General Fund
43-590.03Account:
ICE CARVING SERVICES FOR FESTIVAL OFICE1 $1,600.00 $1,600.00Each
1,600.00SubTotal
1,600.00
Send Invoice To:
PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT
SHIPPING INSTRUCTIONS
SHIP PREPAID.
C.O.D. SHIPMENT CANNOT BE ACCEPTED.
PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO.
THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
PAYMENT
A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
CONTROL NO. 106969
ORDERED BY
TITLE
CONTROLLER
COMMUNITY RELATIONS
1 Civic Square
Carmel, IN 46032-
Nancy Heck
Director
CzKpoPcfsmboefsbu3;45qn-Efd24-3133
City of Carmel Project 16-ENG-37
Roundabout Improvements: 116th Street
and Medical Drive at Range Line Road
CCHANGE ORDER #4
Pay items are being created for sanitary private force main and manhole replacement, an added sign
structure on 116th Street just east of US 31, added irrigation system work, repair to a private retail sign
on the east side of Rangeline Road, power supply for irrigation system booster pumps and modular
block repair. The number of calendar days for the south half phase of the 116th Street RAB is being
increased by 5 days for this phase of work. The Substantial and Final completion dates for the project
are being extended by 10 days for added work to the contract.
Contract Price prior to this Change Order $5,468,370.00
Contract Price will be changed by this Change Order $46,020.59
New Contract Price including this Change Order $5,514,390.59
Amount Adjusted Contract
Price
Cumulative % Change
from Original Contract
Original Contract $5,439,000.00 N/A N/A
CO1 $0.00 $5,439,000.00 0.0%
CO2 $174.00 $5,439,174.00 0.003%
CO3 $29,196.00 $5,468,370.00 0.5%
CO4 $46,020.59 $5,514,390.59 1.4%
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317-362-1763
12-04-22
Shelbi Miller Digitally signed by Shelbi Miller
DN: cn=Shelbi Miller, o=Calumet Civil, ou=Project
Manager, email=smiller@calumetcivil.com, c=US
Date: 2022.12.04 18:36:40 -05'00'
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116th&RangeLineRdRAB RelocateExistingSanitary 21022 113RENTEDEQUIPMENTDateRENTEDEQPRENTEDEQPHRSRENTEDEQPRATERENTAMTRENTMU0 0 $0.00 $0.00 $0.00SumofRENT$0.00 $0.00SUBCONTRACTSDateSUBCONTRACTSUBQTYSUBU/MSUBU/PSUBAMTSUBMU7/19/2022 CMG 13.5 HOURS $125.00 1687.57/19/2022 Groundbreakers 1 LS $2,450.00 24507/20/2022 Groundbreakers 1 LS $1,450.00 1450SumofSUBCONTRACTS$5,587.50 $481.13DateMATERIALMATQTYMATUMMATUPMATERIALMUMATAMT7/20/2022 Pipe/Connections 1 LS $1,060.74 $127.291060.747/22/2022 StructuralBackfill 37.78 TONS $60.00 $272.022266.87/22/2022 DumpFee 2 EA $185.00 $44.403707/22/2022 FuelSurcharge 1 LS $200.00 $24.00200SumofMATERIAL$4,797.54 $575.70TOTALCOST$13,710.60TOTALMU$1,682.34BONDS/INSURANCE$115.45TOTAL $15,508.38 UP $137.24
CALUMET CIVIL CONTRACTORS, INC.
4898FieldstoneDr.Whitestown,IN46075317Ͳ769Ͳ1900FAX317Ͳ769Ͳ7424
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CALUMET CIVIL CONTRACTORS, INC.
4898FieldstoneDr.Whitestown,IN46075317Ͳ769Ͳ1900FAX317Ͳ769Ͳ7424
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CALUMET CIVIL CONTRACTORS, INC.
4898FieldstoneDr.Whitestown,IN46075317Ͳ769Ͳ1900FAX317Ͳ769Ͳ7424
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CALUMET CIVIL CONTRACTORS, INC.
4898FieldstoneDr.Whitestown,IN46075317Ͳ769Ͳ1900FAX317Ͳ769Ͳ7424
/(77(52)75$160,77$/
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CzKpoPcfsmboefsbu4;27qn-Efd25-3133
EXHIBIT A
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CzTfshfzHsfdivlijobu23;14qn-Efd17-3133
Exhibit A
INDIANA RETAIL TAX EXEMPT
City of Carmel CERTIFICATE NO. 003120155 002 0
FEDERAL EXCISE TAX EXEMPT
ONE CIVIC SQUARE
35-6000972
CARMEL, INDIANA 46032-2584
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO.
12/1 /2022 370313
POWER DMS
VENDOR 101 S GARLAND AVENUE STE 300
ORLANDO, FL 32801 -
PURCHASE ID BLANKET CONTRACT
Page 1 of 1
PURCHASE ORDER NUMBER
108053_
THIS NUMBER MUST APPEAR ON INVOICES, AIP
VOUCHER, DELIVERY MEMO, PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
DESCRIPTION
Power Time
Carmel Police Department
SHIP 3 Civic Square
TO Carmel, IN 46032-
Don Kirch
PAYMENT TERMS FREIGHT
QUANTITY UNIT OF MEASURE DESCRIPTION
Department: 1110 Fund: 101 General Fund
Account., 43-515.02
1 Each Power Time Subscription
UNIT PRICE
11,637.00
Sub Total
EXTENSION
11,637.00
11,637.00
Send Invoice To:
Carmel Police Department
Accounts Payable
3 Civic Square .
Carmel, IN 46032-
PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT_ PROJECT PROJECT ACCOUNT AMOUNT
11,637.00
PAYMENT
SHIPPING INSTRUCTIONS '
AIPVOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUM95RIS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
C.O.D. SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER
PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL ,
THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY — - -
Jim Barlow
TITLE Chief
CONTROL NO. 108053 CONTROLLER
CzTfshfzHsfdivlijobu4;11qn-Efd16-3133
Hannum Wagle & Cline Engineering, Inc.
Utilities Department - 2022
Appropriation # 01-6310-08 Fund; P.O.#W10137
Contract Not To Exceed $25,000.00
SECTION 3 CITY'S RESPONSIBILITIES
3.1 City shall provide such information as is reasonably necessary for Professional to understand the Services
requested.
3.2 City shall provide all data required for provision of Services. Professional may assume that all data so provided
is correct and complete.
3.3. City shall arrange for Professional to enter upon public and private property as reasonably required for
Professional to perform the Services.
3.4 City shall designate payment of the Services from City budget appropriation number 01-6310-08 funds.
3.5 City shall designate the Mayor or his duly authorized representative to act on City’s behalf on all matters
regarding the Services.
SECTION 4 PROFESSIONAL'S RESPONSIBILITIES
4.1 Professional shall perform the Services pursuant to the terms of this Agreement and within any applicable time
and cost estimate.
4.2 Professional shall coordinate with City its performance of the Services.
4.3 Professional shall provide the Services by following and applying at all times reasonable and lawful standards
as accepted in the industry.
SECTION 5 COMPENSATION
5.1 Professional estimates that the total price for the Services to be provided to City hereunder shall be no more
than Twenty Five Thousand Dollars ($25,000.00) (the “Estimate”). Professional shall submit an invoice to City
no more than once every thirty (30) days for Services provided City during the time period encompassed by
such invoice. Invoices shall be submitted on a form containing the same information as that contained on the
Professional Services Invoice attached hereto as Exhibit B, incorporated herein by this reference. City shall
pay Professional for all undisputed Services rendered and stated on such invoice within thirty five (35) days
from the date of City’s receipt of same.
5.2 Professional agrees not to provide any Services to City that would cause the total cost of same to exceed the
Estimate, without City’s prior written consent.
S:\\Contracts\\Departments\\Utilities\\2022\\Hannum Wagle & Cline Engineering, Inc. Professional Services.docx:11/29/2022 10:01 AM\]
2
Hannum Wagle & Cline Engineering, Inc.
Utilities Department - 2022
Appropriation # 01-6310-08 Fund; P.O.#W10137
Contract Not To Exceed $25,000.00
SECTION 6 TERM
Unless otherwise terminated in accordance with the termination provisions set forth in Section 7.1 hereinbelow,
this Agreement shall be in effect from the Effective Date through December 31, 2022, and shall, on the first
day of each January thereafter, automatically renew for a period of one (1) calendar year, unless otherwise
agreed by the parties hereto.
SECTION 7 MISCELLANEOUS
7.1 Termination
7.1.1 The obligation to provide all or any portion of the Services under this Agreement may be terminated
by City or Professional, without cause, upon thirty (30) days’ notice.
7.1.2 The obligation to provide all or any portion of the Services under this Agreement may be terminated
by City, for cause, immediately upon Professional’s receipt of City’s “Notice to Cease Services.”
7.1.3 In the event of full or partial Agreement termination, and as full and complete compensation
hereunder, Professional shall be paid for all such Services rendered and expenses incurred as of the
date of termination that are not in dispute, except that such payment amount shall not exceed the
Estimate. Disputed compensation amounts shall be resolved as allowed by law.
7.2 Binding Effect
City and Professional, and their respective officers, officials, agents, partners and successors in interest are
bound to the other as to all Agreement terms, conditions and obligations.
7.3 No Third Party Beneficiaries
Nothing contained herein shall be construed to give rights or benefits to anyone other than the parties hereto.
7.4 Relationship
The relationship of the parties hereto shall be as provided for in this Agreement, and neither Professional nor
any of its agents, employees or contractors are City employees. Professional shall have the sole responsibility
to pay to or for its agents, employees and contractors all statutory, contractual and other benefits and/or
obligations as they become due. Professional hereby warrants and indemnifies City for and from any and all
costs, fees, expenses and/or damages incurred by City as a result of any claim for wages, benefits or otherwise
by any agent, employee or contractor of Professional regarding or related to the subject matter of this
Agreement. This indemnification obligation shall survive the termination of this Agreement.
S:\\Contracts\\Departments\\Utilities\\2022\\Hannum Wagle & Cline Engineering, Inc. Professional Services.docx:11/29/2022 10:01 AM\]
3
Hannum Wagle & Cline Engineering, Inc.
Utilities Department - 2022
Appropriation # 01-6310-08 Fund; P.O.#W10137
Contract Not To Exceed $25,000.00
7.5 Insurance
7.5.1 Professional shall, as a condition precedent to this Agreement, purchase and thereafter maintain such
insurance as will protect it and City from the claims set forth below which may arise out of or result from
Professional's operations under this Agreement, whether such operations be by Professional or by its
subcontractors or by anyone directly or indirectly employed by any of them, or by anyone directly for whose
acts any of them may be liable:
1) Claims under Worker's Compensation and Occupational Disease Acts, and any other
employee benefits acts applicable to the performance of the work;
2) Claims for damages because of bodily injury and personal injury, including death, and;
3) Claims for damages to property.
Professional's insurance shall be not less than the amounts shown below:
A. Commercial General Liability (Occurrence Basis)
Bodily Injury, personal injury, property damage,
Contractual liability, product/completed operations
Each Occurrence Limit $1,000,000.00
Damage to Rented Premises $100,000.00
each occurrence)
Medical Expense Limit $5,000.00
Personal and Advertising Injury Limit $500,000.00
General Aggregate Limit $2,000,000.00 (Other than
Products Completed
Operations)
NOTE: GENERAL AGGREGATE TO APPLY PER PROJECT
Products/Completed Operations $1,000,000.00
B. Auto Liability $1,000,000.00 (combined
single limit) (owned, hired & non-owned)
Bodily injury & property damage $1,000,000.00
each accident
C. Excess/Umbrella Liability $2,000,000 (each occurrence
and aggregate)
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4
Hannum Wagle & Cline Engineering, Inc.
Utilities Department - 2022
Appropriation # 01-6310-08 Fund; P.O.#W10137
Contract Not To Exceed $25,000.00
D. Worker's Compensation & Disability Statutory
E. Employer’s Liability:
Bodily Injury by Accident/Disease: $100,000 each employee
Bodily Injury by Accident/Disease: $250,000 each accident
Bodily Injury by Accident/Disease: $500,000 policy limit
F. Professional Liability Insurance. The Professional shall carry and maintain during the
continuance of this Agreement, professional liability insurance in the amount of
2,000,000 for single limit claims and $3,000,000 in the aggregate. The Professional's
policy of insurance shall contain prior acts coverage sufficient to cover all Services
performed by the Professional for this Project. Upon City's request, Professional shall
give prompt written notice to City of any and all claims made against this policy during
the period in which this policy is required to be maintained pursuant to this Agreement.
If the insurance is written on a claims-made basis and coverage is cancelled at any
time, the Professional will obtain, at its cost, an extended reporting endorsement
which provides continuing coverage for claims based upon alleged acts or omissions
during the term of the Agreement until all applicable statute of limitation periods have
expired.
7.5.2 Professional shall provide the City with a certificate of insurance, naming the City as an
additional insured," showing such coverage then in force (but not less than the amount shown above)
shall be filed with City prior to commencement of any work. These certificates shall contain a provision
that the policies and the coverage afforded will not be canceled until at least thirty (30) days after
written notice has been given to City.
7.5.3 Professional may, with the prior approval of the City, substitute different types of coverage for
those specified if the total amount of required protection is not reduced. Professional shall be
responsible for all deductibles.
7.5.4Nothing in the above provisions shall operate as or be construed as limiting the amount of liability
of Professional to the above enumerated amounts.
7.6 Liens
Professional shall not cause or permit the filing of any lien on any of City’s property. In the event such a lien is
filed and Professional fails to remove it within ten (10) days after the date of filing, City shall have the right to
pay or bond over such lien at Professional’s sole cost and expense.
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5
Hannum Wagle & Cline Engineering, Inc.
Utilities Department - 2022
Appropriation # 01-6310-08 Fund; P.O.#W10137
Contract Not To Exceed $25,000.00
7.7 Default
In the event Professional: (a) repudiates, breaches or defaults under any of the terms or conditions of this
Agreement, including Professional’s warranties; (b) fails to perform the Services as specified; (c) fails to make
progress so as to endanger timely and proper completion of the Services and does not correct such failure or
breach within five (5) business days after receipt of notice from City specifying same; or (d) becomes insolvent,
files, or has filed against it, a petition for receivership, makes a general assignment for the benefit of creditors
or dissolves, each such event constituting an event of default hereunder, City shall have the right to terminate
all or any part of this Agreement, without liability to Professional and to exercise any other rights or remedies
available to it at law or in equity.
7.8 Government Compliance
Professional agrees to comply with all laws, executive orders, rules and regulations applicable to Professional’s
performance of its obligations under this Agreement, all relevant provisions of which being hereby incorporated
herein by this reference, to keep all of Professionals’ required professional licenses and certifications valid and
current, and to indemnify and hold harmless City from any and all losses, damages, costs, liabilities, damages,
costs and attorney fees resulting from any failure by Professional to do so. This indemnification obligation shall
survive the termination of this Agreement.
7.9 Indemnification
Professional shall indemnify and hold harmless City and its officers, officials, employees and agents from all
losses, liabilities, claims, judgments and liens, including, but not limited to, all damages, costs, expenses and
attorney fees arising out of any intentional or negligent act or omission of Professional and/or any of its
employees, agents or contractors in the performance of this Agreement. This indemnification obligation shall
survive the termination of this Agreement.
7.10 Discrimination Prohibition
Professional represents and warrants that it and each of its employees, agents and contractors shall comply
with all existing and future laws prohibiting discrimination against any employee, applicant for employment
and/or other person in the subcontracting of work and/or in the performance of any Services contemplated by
this Agreement with respect to hire, tenure, terms, conditions or privileges of employment or any matter directly
or indirectly related to employment, subcontracting or work performance hereunder because of race, religion,
color, sex, handicap, national origin, ancestry, age, disabled veteran status or Vietnam era veteran status. This
indemnification obligation shall survive the termination of this Agreement.
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6
Hannum Wagle & Cline Engineering, Inc.
Utilities Department - 2022
Appropriation # 01-6310-08 Fund; P.O.#W10137
Contract Not To Exceed $25,000.00
7.11 E-Verify
Pursuant to I.C. § 22-5-1.7 et seq., Professional shall enroll in and verify the work eligibility status of all of its
newly-hired employees using the E-Verify program, if it has not already done so as of the date of this
Agreement. Professional is further required to execute the attached Affidavit, herein referred to as Exhibit C,
which is an Affidavit affirming that: (i) Professional is enrolled and is participating in the E-Verify program, and
ii) Professional does not knowingly employ any unauthorized aliens. This Addendum incorporates by
reference, and in its entirety, attached Exhibit C. In support of the Affidavit, Professional shall provide the City
with documentation that it has enrolled and is participating in the E-Verify program. This Agreement shall not
take effect until said Affidavit is signed by Professional and delivered to the City’s authorized representative.
Should Professional subcontract for the performance of any work under this Addendum, the
Professional shall require any subcontractor(s) to certify by affidavit that: (i) the subcontractor does not
knowingly employ or contract with any unauthorized aliens, and (ii) the subcontractor has enrolled and is
participating in the E-Verify program. Professional shall maintain a copy of such certification for the duration of
the term of any subcontract. Professional shall also deliver a copy of the certification to the City within seven
7) days of the effective date of the subcontract.
If Professional, or any subcontractor of Professional, knowingly employs or contracts with any
unauthorized aliens, or retains an employee or contract with a person that the Professional or subcontractor
subsequently learns is an unauthorized alien, Professional shall terminate the employment of or contract with
the unauthorized alien within thirty (30) days (“Cure Period”). Should the Professional or any subcontractor of
Professional fail to cure within the Cure Period, the City has the right to terminate this Agreement without
consequence.
The E-Verify requirements of this Agreement will not apply, should the E-Verify program cease to exist.
7.12 Severability
If any provision of this Agreement is held to be invalid, illegal or unenforceable by a court of competent
jurisdiction, that provision shall be stricken, and all other provisions of this Agreement that can operate
independently of same shall continue in full force and effect.
7.13 Notice
Any notice, invoice, order or other correspondence required or allowed to be sent pursuant to this Agreement
shall be written and either hand-delivered or sent by prepaid U.S. certified mail, return receipt requested,
addressed to the parties as follows:
CITY:
City of Carmel City of Carmel
Utilities Department Office of Corporation Counsel
One Civic Square One Civic Square
Carmel, Indiana 46032 Carmel, Indiana 46032
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7
Hannum Wagle & Cline Engineering, Inc.
Utilities Department - 2022
Appropriation # 01-6310-08 Fund; P.O.#W10137
Contract Not To Exceed $25,000.00
PROFESSIONAL:
Hannum Wagle & Cline Engineering, Inc.
135 N Pennsylvania Street, Suite 2800
Indianapolis, Indiana 46204
Notwithstanding the above, City may orally provide to Professional any notice required or permitted by this
Agreement, provided that such notice shall also then be sent as required by this paragraph within ten (10)
business days from the date of such oral notice.
7.14 Effective Date
The effective date (“Effective Date”) of this Agreement shall be the date on which the last of the parties hereto
executes same.
7.15 Governing Law; Lawsuits
This Agreement shall be governed by and construed in accordance with the laws of the State ofIndiana, except
for its conflict of laws provisions, as well as by all ordinances and codes of the City of Carmel, Indiana. The
parties agree that, in the event a lawsuit is filed hereunder, they waive any right to a jury trial they may have,
agree to file such lawsuit in an appropriate court in Hamilton County, Indiana only, and agree that such court
is the appropriate venue for and has jurisdiction over same.
7.16 Waiver
Any delay or inaction on the part of either party in exercising or pursuing its rights and/or remedies hereunder
or under law shall not operate to waive any such rights and/or remedies nor in any way affect the rights of such
party to require such performance at any time thereafter.
7.17 Non-Assignment
Professional shall not assign or pledge this Agreement nor delegate its obligations hereunder without City’s
prior written consent.
7.18 Entire Agreement
This Agreement contains the entire agreement of and between the parties hereto with respect to the subject
matter hereof, and no prior agreement, understanding or representation pertaining to such subject matter,
written or oral, shall be effective for any purpose. No provision of this Agreement may be amended, added to
or subtracted from except by an agreement in writing signed by both parties hereto and/or their respective
successors in interest. To the extent any provision contained in this Agreement conflicts with any provision
contained in any exhibit attached hereto, the provision contained in this Agreement shall prevail.
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8
Hannum Wagle & Cline Engineering, Inc.
Utilities Department - 2022
Appropriation # 01-6310-08 Fund; P.O.#W10137
Contract Not To Exceed $25,000.00
7.19 Representation and Warranties
Each party hereto represents and warrants that it is authorized to enter into this Agreement and that any person
or entity executing this Agreement on behalf of such party has the authority to bind such party or the party
which they represent, as the case may be.
7.20 Headings
All headings and sections of this Agreement are inserted for convenience only and do not form a part of this
Agreement nor limit, expand or otherwise alter the meaning of any provision hereof.
7.21 Advice of Counsel
The parties warrant that they have read this Agreement and fully understand it, have had an opportunity to
obtain the advice and assistance of counsel throughout the negotiation of same, and enter into same freely,
voluntarily, and without any duress, undue influence or coercion.
7.22 Copyright
City acknowledges that various materials which may be used and/or generated by Professional in performance
of Services, including forms, job description formats, comprehensive position questionnaire, compensation and
classification plan and reports are copyrighted. City agrees that all ownership rights and copyrights thereto lie
with Professional, and City will use them solely for and on behalf of its own operations. City agrees that it will
take appropriate action with its employees to satisfy its obligations with respect to use, copying, protection and
security of Professional’s property.
7.23 Personnel
Professional represents that it has, or will secure at its own expense, all personnel required in performing the
services under this agreement. Such personnel shall not be employees of or have any contractual relationship
with City. All of the services required hereunder will be performed by Professional or under his supervision and
all personnel engaged in the work shall be fully qualified to perform such services.
7.24 Records and Inspections
Professional shall maintain full and accurate records with respect to all matters covered under this agreement
for three (3) years after the expiration or early termination of this Agreement. City shall have free access at all
proper times to such records and the right to examine and audit the same and to make transcripts there from,
and to inspect all program data, documents, proceedings and activities.
S:\\Contracts\\Departments\\Utilities\\2022\\Hannum Wagle & Cline Engineering, Inc. Professional Services.docx:11/29/2022 10:01 AM\]
9
Hannum Wagle & Cline Engineering, Inc.
Utilities Department - 2022
Appropriation # 01-6310-08 Fund; P.O.#W10137
Contract Not To Exceed $25,000.00
7.25 Accomplishment of Project
Professional shall commence, carry on, and complete the project with all practicable dispatch, in a sound
economical and efficient manner, in accordance with the provisions thereof and all applicable laws. In
accomplishing the project, Professional shall take such steps as are appropriate to ensure that the work
involved is properly coordinated with related work being carried on within City’s organization.
7.26 Debarment And Suspension
7.26.1 The Professional certifies by entering into this Agreement that neither it nor its principals nor any of its
subcontractors are presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily
excluded from entering into this Agreement by any federal agency or by any department, agency or political
subdivision of the State of Indiana. The term “principal” for purposes of this Agreement means an officer,
director, owner, partner, key employee or other person with primary management or supervisory
responsibilities, or a person who has a critical influence on or substantive control over the operations of the
Professional.
7.26.2 The Professional certifies that it has verified the state and federal suspension and debarment status
for all subcontractors receiving funds under this Agreement and shall be solely responsible for any recoupment,
penalties or costs that might arise from use of a suspended or debarred subcontractor. The Professional shall
immediately notify the City if any subcontractor becomes debarred or suspended, and shall, at the City’s
request, take all steps required by the City to terminate its contractual relationship with the subcontractor for
work to be performed under this Agreement.
7.27 Access to Public Records Act
Professional understands and agrees that any “public record”, as that term is defined in Indiana Code 5-14-3-
2(m), as amended, that is related to the subject matter of this Agreement, whether the same is in the
possession or control of the Professional or the City, shall be subject to release under and pursuant to the
provisions of Indiana’s Access to Public Records Act, as codified in Indiana Code 5-14-3-1, et seq., as
amended.
7.28 Iran Certification
Pursuant to I.C. § 5-22-16.5, the Professional shall certify that, in signing this Agreement, it does not engage
in investment activities within the Country of Iran.
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10
Exhibit A
APPENDIX "A"
Scope of Services
Main St. Water Main Relocation Project
Carmel, Indiana
November 2022
DESCRIPTION OF PROJECT
The project consists of the needed survey as required, design, permitting and preparation of
construction drawings and public bidding documents for the water main relocation necessary to
support the development at the SE corner of Old Meridian and Main Streets.
The water relocation required for the project consists of designing a new 12" water main tapped into
the existing 18" high pressure water main located in the roundabout. The new main will be installed
approximately 500' to the east in the Main Street pavement and tapped back into the existing 8" water
main east of the new development. New services will be required for the development and the existing
8" water main will be abandoned in place.
A. Survey
HWC will utilize survey data available from the development. This information will be utilized by HWC
and supplemented as required by field surveys completed by HWC of additional work areas required
for the water main relocation. It is assumed additional field work may be required at the termination
ends of the replacement.
B. Design & Permitting
This design work includes the following tasks.
Schedule and conduct an onsite Project Scoping Meeting with HWC staff and
designated CLIENT and developer representatives.
Develop plan locations of all proposed water mains and appurtenances and develop
preliminary quantities and layout all work described herein for review by the CLIENT.
Prepare preliminary design plans and summary of all water utility improvements for
review by CLIENT.
Prepare final construction drawings based on approval of preliminary design including
plan/layout of all new water main and all appurtenances and plans for abandonment
of existing water mains. The CLIENT's construction details and bidding document
template will be used to create the bidding manual.
Prepare a final opinion of probable cost based on the final design of the project.
Establish baselines for locating the work together with a suitable number of
benchmarks adjacent to the work as shown in the contract documents.
Submit a Notice of Intent to IDEM for the Water Main Relocation. No other permits are
anticipated.
Main St. Water Main Relocation Project
Carmel, Indiana
Appendix "A"
Page 1 of 2
The drawings prepared by HWC under the provisions of this section shall be in
sufficient detail to permit the actual location of the proposed improvements on the
ground. It is assumed that all work will be completed in existing right-of-way at this
time.
C. Bidding
HWC will assist the CLIENT in the bidding process, including bid solicitation, bid opening and
processing of required contractual documents. This scope and fee assumes a single bid process. If
no bids are received, or the CLIENT desires to re -bid the project, a supplement will be required for
this extra work. HWC work elements will consist of the following:
1. Distribute plan and bid documents to contractors and bid/plan agencies.
2. Solicit bids from contractors. Work includes bid packet and any necessary addendum
distribution as well as coordination of all bid related documents with the CLIENT.
3. Conduct pre -bid meeting.
4. Assist the CLIENT in coordinating the opening of the project bids. Attendance is not
included.
5. Provide a review and recommendation of the bids received.
6. Complete contract documents for issuance to the awarded contractor.
The bidding phase services shall be considered complete upon issuance of the contract documents
to the CLIENT.
D. Construction Administration & Observation
Construction Administration & Observation type services may be completed on an as requested basis
and could include:
1. Facilitate one pre -construction conference.
2. Review the Contractor's applications for progress and final payments and, when approved,
submit to the CLIENT for approval and payment.
3. Review Shop Drawings.
4. Review requests for change orders and issue as necessary.
5. Attendance at construction progress meetings through the course of construction as
requested. One is assumed.
6. Complete a final inspection prior to review and approval of the final pay application.
7. Provide the CLIENT with one set of construction record (as -built) drawings. Drawings will be
based upon construction records provided to HWC by the Contractor. No extensive field
verification of as -built information is included.
8. HWC will provide part time construction observation of the project during construction as
requested. 40 hours assumed.
Notations, Exceptions and Assumptions
This proposal is based on a number of critical assumptions, including:
1. The design of water utility features will be based on the assumption that new water lines
will be constructed in the existing R/ W, as indicated in survey information provided.
2. Construction inspection/observation will be part time.
Main St. Water Main Relocation Project
Carmel, Indiana
Appendix "A"
Page 2 of 2
APPENDIX "D"
Compensation & Fee
Main St. Water Main Relocation Project
Carmel, Indiana
November 2022
Following is a schedule of the activities to be completed under this contract, the compensation amount
for each activity, the form of the compensation, and the scheduled completion date for the activity. The
activities listed below correspond to the work tasks identified and described in Appendix "A".
Activity
Survey
Design
Bidding
Construction Phase Administration and Observation
Compensation Compensation Type
2,500 Hourly Not -to -Exceed
15,500 Lump Sum
6,000 Lump Sum
12,500 , Hourly Not -to -Exceed
Lump Sum Compensation: Lump Sum payment shall include all labor and expenses (for the scope of
work as defined in the agreement) incurred by HWC and shall not exceed the fixed payment amount
without prior authorization of the CLIENT. HWC shall submit monthly invoices to the CLIENT for the
estimated portion of the total services actually completed at the time of the billing. The value of the lump
sum services work completed is determined by multiplyingthe percentage of work completed by the total
fee established.
If additional engineering or other services, not listed within "Appendix "A" Services by HWC" related
section of this agreement, are requested in writing by the CLIENT, HWC shall receive payment for such
extra work, either by a lump sum fee determined and agreed to by the CLIENT and HWC prior to the
commencement of such work and in writing, or on an hourly basis plus reasonable expenses as specified
on the "Hourly Rates and Reimbursable Expenses Schedule" included herein.
The "Hourly Rates and Reimbursable Expenses Schedule" identified in this Agreement are subject to
change each December 31st without notification or modification to this Agreement.
Main St. Water Main Relocation Project
Carmel, Indiana
Appendix "D"
Page 1 of 2
HWC Engineering
2022 Hourly Billing Rates
POSITION HOURLY RATE
Principal 225.00
Division Manager 210.00
Sr Project Manager 200.00
Project Manager 170.00
Project Engineer 1 145.00
Project Engineer li 115.00
Sr Design er/Tech n ica n 125.00
Design er/Tech n ica n 110.00
Project Coordinator 85.00
Landscape Architect 1 135.00
Landscape Architect 11 110.00
Planner 1 135.00
Planner II 100.00
Project Surveyor 130.00
Survey Crew Lead 1 120.00
Survey Crew Lead 11 100.00
Survey Crew Member 1 85.00
Survey Crew Member II 70.00
Clerical Support 80.00
Inspection Manager 140.00
Construction Inspector 1 115.00
Construction Inspector II 100.00
Intern 56.00
REIMBURSABLE EXPENSES
Direct Travel Expense - including mileage (the current rate allowed by the IRS), air fare, car rental,
lodging, meals, large blueprint and copying runs, etc.
Large format black and white prints at $.40 per square foot.
Plots at $2.00 per square foot.
Black and white copies at $.10 per sheet.
Color copies at $.50 per sheet.
USBs at $25.00 each.
Actual cost of photographs, postage and other expenses.
Expenses will be billed at cost plus a 10% administrative fee.
Hours worked in excess of 8 hours per day or 40 hours per week will be billed at an overtime rate of 1.5
times the rates listed for non-exempt employees.
Main St. Water Main Relocation Project
Carmel, Indiana
Appendix "D"
Page 2 of 2
EXHIBIT B
Invoice
Date:
Name of Company:
Address & Zip:
Telephone No.:
Fax No.:
Project Name:
Invoice No.
Purchase Order No:
Goods Services
Person Providing Date Goods/Services Provided Cost Per Hourly Total
Goods/Services Goods/ (Describe each good/service Item Rate/
Service separately and in detail) Hours
Provided Worked
GRAND TOTAL
Signature
Printed Name
CzTfshfzHsfdivlijobu4;31qn-Efd23-3133
Exhibit A
CzKpoPcfsmboefsbu4;36qn-Efd25-3133
Laketec Communications, Inc.
Information Systems Department - 2022
Appropriation # 1115 43-404.00 Fund; P.O.#108169
Contract Not To Exceed $7,575.00
SECTION 3 CITY'S RESPONSIBILITIES
3.1 City shall provide such information as is reasonably necessary for Professional to understand the Services
requested.
3.2 City shall provide all data required for provision of Services. Professional may assume that all data so provided
is correct and complete.
3.3. City shall arrange for Professional to enter upon public and private property as reasonably required for
Professional to perform the Services.
3.4 City shall designate payment of the Services from City budget appropriation number 1115 43-404.00 funds.
3.5 City shall designate the Mayor or his duly authorized representative to act on City’s behalf on all matters
regarding the Services.
SECTION 4 PROFESSIONAL'S RESPONSIBILITIES
4.1 Professional shall perform the Services pursuant to the terms of this Agreement and within any applicable time
and cost estimate.
4.2 Professional shall coordinate with City its performance of the Services.
4.3 Professional shall provide the Services by following and applying at all times reasonable and lawful standards
as accepted in the industry.
SECTION 5 COMPENSATION
5.1 Professional estimates that the total price for the Services to be provided to City hereunder shall be no more
than Seven Thousand Five Hundred Seventy Five Dollars ($7,575.00) (the “Estimate”). Professional shall
submit an invoice to City no more than once every thirty (30) days for Services provided City during the time
period encompassed by such invoice. Invoices shall be submitted on a form containing the same information
as that contained on the Professional Services Invoice attached hereto as Exhibit B, incorporated herein by
this reference. City shall pay Professional for all undisputed Services rendered and stated on such invoice
within thirty five (35) days from the date of City’s receipt of same.
5.2 Professional agrees not to provide any Services to City that would cause the total cost of same to exceed the
Estimate, without City’s prior written consent.
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2
Laketec Communications, Inc.
Information Systems Department - 2022
Appropriation # 1115 43-404.00 Fund; P.O.#108169
Contract Not To Exceed $7,575.00
SECTION 6 TERM
Unless otherwise terminated in accordance with the termination provisions set forth inSection 7.1 hereinbelow,
this Agreement shall be in effect from the Effective Date through December 31, 2023, and shall, on the first
day of each January thereafter, automatically renew for a period of one (1) calendar year, unless otherwise
agreed by the parties hereto.
SECTION 7 MISCELLANEOUS
7.1 Termination
7.1.1 The obligation to provide all or any portion of the Services under this Agreement may be terminated
by City or Professional, without cause, upon thirty (30) days’ notice.
7.1.2 The obligation to provide all or any portion of the Services under this Agreement may be terminated
by City, for cause, immediately upon Professional’s receipt of City’s “Notice to Cease Services.”
7.1.3 In the event of full or partial Agreement termination, and as full and complete compensation
hereunder, Professional shall be paid for all such Services rendered and expenses incurred as of the
date of termination that are not in dispute, except that such payment amount shall not exceed the
Estimate. Disputed compensation amounts shall be resolved as allowed by law.
7.2 Binding Effect
City and Professional, and their respective officers, officials, agents, partners and successors in interest are
bound to the other as to all Agreement terms, conditions and obligations.
7.3 No Third Party Beneficiaries
Nothing contained herein shall be construed to give rights or benefits to anyone other than the parties hereto.
7.4 Relationship
The relationship of the parties hereto shall be as provided for in this Agreement, and neither Professional nor
any of its agents, employees or contractors are City employees. Professional shall have the sole responsibility
to pay to or for its agents, employees and contractors all statutory, contractual and other benefits and/or
obligations as they become due. Professional hereby warrants and indemnifies City for and from any and all
costs, fees, expenses and/or damages incurred by City as a result of any claim for wages, benefits or otherwise
by any agent, employee or contractor of Professional regarding or related to the subject matter of this
Agreement. This indemnification obligation shall survive the termination of this Agreement.
S:\\Contracts\\Departments\\IT - Information Systems\\2022\\Laketec Communications Inc. Professional Services Revised.docx:12/13/2022 2:18 PM\]
3
Laketec Communications, Inc.
Information Systems Department - 2022
Appropriation # 1115 43-404.00 Fund; P.O.#108169
Contract Not To Exceed $7,575.00
7.5 Insurance
7.5.1 Professional shall, as a condition precedent to this Agreement, purchase and thereafter maintain such
insurance as will protect it and City from the claims set forth below which may arise out of or result from
Professional's operations under this Agreement, whether such operations be by Professional or by its
subcontractors or by anyone directly or indirectly employed by any of them, or by anyone directly for whose
acts any of them may be liable:
1) Claims under Worker's Compensation and Occupational Disease Acts, and any other
employee benefits acts applicable to the performance of the work;
2) Claims for damages because of bodily injury and personal injury, including death, and;
3) Claims for damages to property.
Professional's insurance shall be not less than the amounts shown below:
A. Commercial General Liability (Occurrence Basis)
Bodily Injury, personal injury, property damage,
Contractual liability, product/completed operations
Each Occurrence Limit $1,000,000.00
Damage to Rented Premises $100,000.00
each occurrence)
Medical Expense Limit $5,000.00
Personal and Advertising Injury Limit $500,000.00
General Aggregate Limit $2,000,000.00 (Other than
Products Completed
Operations)
NOTE: GENERAL AGGREGATE TO APPLY PER PROJECT
Products/Completed Operations $1,000,000.00
B. Auto Liability $1,000,000.00 (combined
single limit) (owned, hired & non-owned)
Bodily injury & property damage $1,000,000.00
each accident
C. Excess/Umbrella Liability $2,000,000 (each occurrence
S:\\Contracts\\Departments\\IT - Information Systems\\2022\\Laketec Communications Inc. Professional Services Revised.docx:12/13/2022 2:18 PM\]
4
Laketec Communications, Inc.
Information Systems Department - 2022
Appropriation # 1115 43-404.00 Fund; P.O.#108169
Contract Not To Exceed $7,575.00
and aggregate)
D. Worker's Compensation & Disability Statutory
E. Employer’s Liability:
Bodily Injury by Accident/Disease: $100,000 each employee
Bodily Injury by Accident/Disease: $250,000 each accident
Bodily Injury by Accident/Disease: $500,000 policy limit
F. Professional Liability Insurance. The Professional shall carry and maintain during the
continuance of this Agreement, professional liability insurance in the amount of
2,000,000 for single limit claims and $3,000,000 in the aggregate. The Professional's
policy of insurance shall contain prior acts coverage sufficient to cover all Services
performed by the Professional for this Project. Upon City's request, Professional shall
give prompt written notice to City of any and all claims made against this policy during
the period in which this policy is required to be maintained pursuant to this Agreement.
If the insurance is written on a claims-made basis and coverage is cancelled at any
time, the Professional will obtain, at its cost, an extended reporting endorsement
which provides continuing coverage for claims based upon alleged acts or omissions
during the term of the Agreement until all applicable statute of limitation periods have
expired.
7.5.2 Professional shall provide the City with a certificate of insurance, naming the City as an
additional insured," showing such coverage then in force (but not less than the amount shown above)
shall be filed with City prior to commencement of any work. These certificates shall contain a provision
that the policies and the coverage afforded will not be canceled until at least thirty (30) days after
written notice has been given to City.
7.5.3 Professional may, with the prior approval of the City, substitute different types of coverage for
those specified if the total amount of required protection is not reduced. Professional shall be
responsible for all deductibles.
7.5.4Nothing in the above provisions shall operate as or be construed as limiting the amount of liability
of Professional to the above enumerated amounts.
7.6 Liens
Professional shall not cause or permit the filing of any lien on any of City’s property. In the event such a lien is
filed and Professional fails to remove it within ten (10) days after the date of filing, City shall have the right to
pay or bond over such lien at Professional’s sole cost and expense.
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5
Laketec Communications, Inc.
Information Systems Department - 2022
Appropriation # 1115 43-404.00 Fund; P.O.#108169
Contract Not To Exceed $7,575.00
7.7 Default
In the event Professional: (a) repudiates, breaches or defaults under any of the terms or conditions of this
Agreement, including Professional’s warranties; (b) fails to perform the Services as specified; (c) fails to make
progress so as to endanger timely and proper completion of the Services and does not correct such failure or
breach within five (5) business days after receipt of notice from City specifying same; or (d) becomes insolvent,
files, or has filed against it, a petition for receivership, makes a general assignment for the benefit of creditors
or dissolves, each such event constituting an event of default hereunder, City shall have the right to terminate
all or any part of this Agreement, without liability to Professional and to exercise any other rights or remedies
available to it at law or in equity.
7.8 Government Compliance
Professional agrees to comply with all laws, executive orders, rules and regulations applicable to Professional’s
performance of its obligations under this Agreement, all relevant provisions of which being hereby incorporated
herein by this reference, to keep all of Professionals’ required professional licenses and certifications valid and
current, and to indemnify and hold harmless City from any and all losses, damages, costs, liabilities, damages,
costs and attorney fees resulting from any failure by Professional to do so. This indemnification obligation shall
survive the termination of this Agreement.
7.9 Indemnification
Professional shall indemnify and hold harmless City and its officers, officials, employees and agents from all
losses, liabilities, claims, judgments and liens, including, but not limited to, all damages, costs, expenses and
attorney fees arising out of any intentional or negligent act or omission of Professional and/or any of its
employees, agents or contractors in the performance of this Agreement. This indemnification obligation shall
survive the termination of this Agreement.
7.10 Discrimination Prohibition
Professional represents and warrants that it and each of its employees, agents and contractors shall comply
with all existing and future laws prohibiting discrimination against any employee, applicant for employment
and/or other person in the subcontracting of work and/or in the performance of any Services contemplated by
this Agreement with respect to hire, tenure, terms, conditions or privileges of employment or any matter directly
or indirectly related to employment, subcontracting or work performance hereunder because of race, religion,
color, sex, handicap, national origin, ancestry, age, disabled veteran status or Vietnam era veteran status. This
indemnification obligation shall survive the termination of this Agreement.
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6
Laketec Communications, Inc.
Information Systems Department - 2022
Appropriation # 1115 43-404.00 Fund; P.O.#108169
Contract Not To Exceed $7,575.00
7.11 E-Verify
Pursuant to I.C. § 22-5-1.7 et seq., Professional shall enroll in and verify the work eligibility status of all of its
newly-hired employees using the E-Verify program, if it has not already done so as of the date of this
Agreement. Professional is further required to execute the attached Affidavit, herein referred to as Exhibit C,
which is an Affidavit affirming that: (i) Professional is enrolled and is participating in the E-Verify program, and
ii) Professional does not knowingly employ any unauthorized aliens. This Addendum incorporates by
reference, and in its entirety, attached Exhibit C. In support of the Affidavit, Professional shall provide the City
with documentation that it has enrolled and is participating in the E-Verify program. This Agreement shall not
take effect until said Affidavit is signed by Professional and delivered to the City’s authorized representative.
Should Professional subcontract for the performance of any work under this Addendum, the
Professional shall require any subcontractor(s) to certify by affidavit that: (i) the subcontractor does not
knowingly employ or contract with any unauthorized aliens, and (ii) the subcontractor has enrolled and is
participating in the E-Verify program. Professional shall maintain a copy of such certification for the duration of
the term of any subcontract. Professional shall also deliver a copy of the certification to the City within seven
7) days of the effective date of the subcontract.
If Professional, or any subcontractor of Professional, knowingly employs or contracts with any
unauthorized aliens, or retains an employee or contract with a person that the Professional or subcontractor
subsequently learns is an unauthorized alien, Professional shall terminate the employment of or contract with
the unauthorized alien within thirty (30) days (“Cure Period”). Should the Professional or any subcontractor of
Professional fail to cure within the Cure Period, the City has the right to terminate this Agreement without
consequence.
The E-Verify requirements of this Agreement will not apply, should the E-Verify program cease to exist.
7.12 Severability
If any provision of this Agreement is held to be invalid, illegal or unenforceable by a court of competent
jurisdiction, that provision shall be stricken, and all other provisions of this Agreement that can operate
independently of same shall continue in full force and effect.
7.13 Notice
Any notice, invoice, order or other correspondence required or allowed to be sent pursuant to this Agreement
shall be written and either hand-delivered or sent by prepaid U.S. certified mail, return receipt requested,
addressed to the parties as follows:
CITY:
City of Carmel City of Carmel
Information Systems Department Office of Corporation Counsel
st311 Avenue NW One Civic Square
Carmel, Indiana 46032 Carmel, Indiana 46032
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7
Laketec Communications, Inc.
Information Systems Department - 2022
Appropriation # 1115 43-404.00 Fund; P.O.#108169
Contract Not To Exceed $7,575.00
PROFESSIONAL:
Laketec Communications, Inc.
27881 Lorain Rd
North Olmsted, Ohio 44070
Notwithstanding the above, City may orally provide to Professional any notice required or permitted by this
Agreement, provided that such notice shall also then be sent as required by this paragraph within ten (10)
business days from the date of such oral notice.
7.14 Effective Date
The effective date (“Effective Date”) of this Agreement shall be the date on which the last of the parties hereto
executes same.
7.15 Governing Law; Lawsuits
This Agreement shall be governed by and construed in accordance with the laws of the State ofIndiana, except
for its conflict of laws provisions, as well as by all ordinances and codes of the City of Carmel, Indiana. The
parties agree that, in the event a lawsuit is filed hereunder, they waive any right to a jury trial they may have,
agree to file such lawsuit in an appropriate court in Hamilton County, Indiana only, and agree that such court
is the appropriate venue for and has jurisdiction over same.
7.16 Waiver
Any delay or inaction on the part of either party in exercising or pursuing its rights and/or remedies hereunder
or under law shall not operate to waive any such rights and/or remedies nor in any way affect the rights of such
party to require such performance at any time thereafter.
7.17 Non-Assignment
Professional shall not assign or pledge this Agreement nor delegate its obligations hereunder without City’s
prior written consent.
7.18 Entire Agreement
This Agreement contains the entire agreement of and between the parties hereto with respect to the subject
matter hereof, and no prior agreement, understanding or representation pertaining to such subject matter,
written or oral, shall be effective for any purpose. No provision of this Agreement may be amended, added to
or subtracted from except by an agreement in writing signed by both parties hereto and/or their respective
successors in interest. To the extent any provision contained in this Agreement conflicts with any provision
contained in any exhibit attached hereto, the provision contained in this Agreement shall prevail.
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8
Laketec Communications, Inc.
Information Systems Department - 2022
Appropriation # 1115 43-404.00 Fund; P.O.#108169
Contract Not To Exceed $7,575.00
7.19 Representation and Warranties
Each party hereto represents and warrants that it is authorized to enter into this Agreement and that any person
or entity executing this Agreement on behalf of such party has the authority to bind such party or the party
which they represent, as the case may be.
7.20 Headings
All headings and sections of this Agreement are inserted for convenience only and do not form a part of this
Agreement nor limit, expand or otherwise alter the meaning of any provision hereof.
7.21 Advice of Counsel
The parties warrant that they have read this Agreement and fully understand it, have had an opportunity to
obtain the advice and assistance of counsel throughout the negotiation of same, and enter into same freely,
voluntarily, and without any duress, undue influence or coercion.
7.22 Copyright
City acknowledges that various materials which may be used and/or generated by Professional in performance
of Services, including forms, job description formats, comprehensive position questionnaire, compensation and
classification plan and reports are copyrighted. City agrees that all ownership rights and copyrights thereto lie
with Professional, and City will use them solely for and on behalf of its own operations. City agrees that it will
take appropriate action with its employees to satisfy its obligations with respect to use, copying, protection and
security of Professional’s property.
7.23 Personnel
Professional represents that it has, or will secure at its own expense, all personnel required in performing the
services under this agreement. Such personnel shall not be employees of or have any contractual relationship
with City. All of the services required hereunder will be performed by Professional or under his supervision and
all personnel engaged in the work shall be fully qualified to perform such services.
7.24 Records and Inspections
Professional shall maintain full and accurate records with respect to all matters covered under this agreement
for three (3) years after the expiration or early termination of this Agreement. City shall have free access at all
proper times to such records and the right to examine and audit the same and to make transcripts there from,
and to inspect all program data, documents, proceedings and activities.
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9
Laketec Communications, Inc.
Information Systems Department - 2022
Appropriation # 1115 43-404.00 Fund; P.O.#108169
Contract Not To Exceed $7,575.00
7.25 Accomplishment of Project
Professional shall commence, carry on, and complete the project with all practicable dispatch, in a sound
economical and efficient manner, in accordance with the provisions thereof and all applicable laws. In
accomplishing the project, Professional shall take such steps as are appropriate to ensure that the work
involved is properly coordinated with related work being carried on within City’s organization.
7.26 Debarment And Suspension
7.26.1 The Professional certifies by entering into this Agreement that neither it nor its principals nor any of its
subcontractors are presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily
excluded from entering into this Agreement by any federal agency or by any department, agency or political
subdivision of the State of Indiana. The term “principal” for purposes of this Agreement means an officer,
director, owner, partner, key employee or other person with primary management or supervisory
responsibilities, or a person who has a critical influence on or substantive control over the operations of the
Professional.
7.26.2 The Professional certifies that it has verified the state and federal suspension and debarment status
for all subcontractors receiving funds under this Agreement and shall be solely responsible for any recoupment,
penalties or costs that might arise from use of a suspended or debarred subcontractor. The Professional shall
immediately notify the City if any subcontractor becomes debarred or suspended, and shall, at the City’s
request, take all steps required by the City to terminate its contractual relationship with the subcontractor for
work to be performed under this Agreement.
7.27 Access to Public Records Act
Professional understands and agrees that any “public record”, as that term is defined in Indiana Code 5-14-3-
2(m), as amended, that is related to the subject matter of this Agreement, whether the same is in the
possession or control of the Professional or the City, shall be subject to release under and pursuant to the
provisions of Indiana’s Access to Public Records Act, as codified in Indiana Code 5-14-3-1, et seq., as
amended.
7.28 Iran Certification
Pursuant to I.C. § 5-22-16.5, the Professional shall certify that, in signing this Agreement, it does not engage
in investment activities within the Country of Iran.
S:\\Contracts\\Departments\\IT - Information Systems\\2022\\Laketec Communications Inc. Professional Services Revised.docx:12/13/2022 2:18 PM\]
10
Michael Trappe
Senior Account Executive
12/14/2022
EXHIBIT A
PAGE 1 OF 13
EXHIBIT A
PAGE 2 OF 13
EXHIBIT A
PAGE 3 OF 13
EXHIBIT A
PAGE 4 OF 13
EXHIBIT A
PAGE 5 OF 13
EXHIBIT A
PAGE 7 OF 13
EXHIBIT A
PAGE 8 OF 13
EXHIBIT A
PAGE 9 OF 13
EXHIBIT A
PAGE 10 OF 13
EXHIBIT A
PAGE 11 OF 13
EXHIBIT A
PAGE 12 OF 13
EXHIBIT A
PAGE 13 OF 13
EXHIBIT B
Invoice
Date:
Name of Company:
Address & Zip:
Telephone No.:
Fax No.:
Project Name:
Invoice No.
Purchase Order No:
Goods Services
Person Providing Date Goods/Services Provided Cost Per Hourly Total
Goods/Services Goods/ (Describe each good/service Item Rate/
Service separately and in detail) Hours
Provided Worked
GRAND TOTAL
Signature
Printed Name
Michael Trappe
Laketec Communications, Inc
Senior Account Executive
14 December 22
Michael Trappe
Michael Trappe
CzKpoPcfsmboefsbu:;43bn-Efd24-3133
Exhibit A
CzKpoPcfsmboefsbu21;35bn-Efd25-3133
9875 Lakewood Drive East, Indianapolis, IN 46280 / 317.590.7522 / Meg@MegPromo.com
MEG & Associates
Additional Services
SCOPE OF SERVICES & RATE SCHEDULE FOR PROFESSIONAL SERIVCES
Additional Services Administrative Services for Google Binder
Scope of Services:
Prepare the new google binders. Research requested materials, flyers, invoices, attach links to the google
documents, manually enter pertinent information for each binder.
MEG facilitates over 20 events for the City of Carmel per year. Based on 8 hours for Festival of Ice, MEG is
proposing 20 events at an average of 6 hours each event = $6000.00 for 2023.
This is a requested overview presentation and open for negotiation as needed. MEG & Associates consists of
eight employees plus Day of Event employees (MEG & Associates pay for their work).
The following expenses MEG & Associates are not responsible for:
A. Printing materials or costs
B. Postage
C. Flyers, brochures, any promotional materials
D. Operational expenses or computer expenses (internet)
E. Any other miscellaneous expenses
December 6, 2022
MEG and Associates Date
City of Carmel Date
12/8/2022
MEG & ASSOCIATES LLC
INDIANAPOLIS, IN 46280 -
108143
9875 LAKEWOOD DR EAST
City of Carmel
ONE CIVIC SQUARE
CARMEL, INDIANA 46032-2584
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
INDIANA RETAIL TAX EXEMPT
CERTIFICATE NO. 003120155 002 0
FEDERAL EXCISE TAX EXEMPT
35-6000972
PURCHASE ORDER NUMBER
THIS NUMBER MUST APPEAR ON INVOICES, A/P
VOUCHER, DELIVERY MEMO, PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
VENDOR SHIP
TO
PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT
EXTENSION
ADDITIONAL SERVICES
COMMUNITY RELATIONS
1 CIVIC SQ
Carmel, IN 46032-
365626
UNITPRICEDESCRIPTIONUNITOFMEASUREQUANTITY
Page 1 of 1
72280
1203Department:101Fund:General Fund
43-404.01Account:
ADDITIONALSERVICES1 $6,000.00 $6,000.00Each
6,000.00SubTotal
6,000.00
Send Invoice To:
PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT
SHIPPING INSTRUCTIONS
SHIP PREPAID.
C.O.D. SHIPMENT CANNOT BE ACCEPTED.
PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO.
THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
PAYMENT
A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
CONTROL NO. 108143
ORDERED BY
TITLE
CONTROLLER
COMMUNITY RELATIONS
1 Civic Square
Carmel, IN 46032-
Nancy Heck James Crider
Director Director of Administration
CzTfshfzHsfdivlijobu3;28qn-Efd23-3133
Exhibit A
CzTfshfzHsfdivlijobu23;14qn-Efd17-3133
Exhibit A
Certified Minorityand Women
Owned Business Enterprise
PKS Construction Inc.
450South Ritter Ave, Suite A
Indianapolis, IN 46219
p)317-354-1070
f)317-354-1237
cell) 317-294-8909
December 1, 2022
City of Carmel
ATTN: Clayton Bell
Carmel, IN 46032
Re: Carmel City Hall Limestone Repairs
Clayton,
We are pleased to quotethesum of Seventy-Seven Thousand One Hundred Twenty-
One Dollars$77,121forLimestone Repairs at Carmel City Hall per thebelow scope of
workand attached photos.
Scope of work:
1.Replace deteriorated limestone as shown in the attached photos.
2.Removal of existing stone pieces.
3.Structural shoring as required.
4.New replacement limestonepieces to match existing.
5.We have included (3) dutchmen in Areas C & D to repair corner of stone behind
bushes.
6.Totalof(52) pieces to be replaced; breakdownper Area is below.
7.Removal and reinstallation of existing downspouts asrequired.
8.Work to be completed during normal hours, and not during winter conditions.
Cost Breakdown:
Area A7 Pieces: $16,131
Area B9Pieces: $15,150
Area C14Pieces: $23,275
Area D10Pieces: $17,170
Area E12Pieces:$5,395
Total: $77,121
Exclusions:Temporary heat/winter protection, allowances,permits, or bond.
David Kojetin
ProjectManager
Page1 of
12/5/2022
P K S CONSTRUCTION INC
INDIANAPOLIS, IN 46219 -
108100
450 S RITTER AVE SUITE 1A
City of Carmel
ONE CIVIC SQUARE
CARMEL, INDIANA 46032-2584
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
INDIANA RETAIL TAX EXEMPT
CERTIFICATE NO. 003120155 002 0
FEDERAL EXCISE TAX EXEMPT
35-6000972
PURCHASE ORDER NUMBER
THIS NUMBER MUST APPEAR ON INVOICES, A/P
VOUCHER, DELIVERY MEMO, PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
VENDOR SHIP
TO
PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT
EXTENSION
General Administration
1 Civic Square
Carmel, IN 46032-
366289
UNITPRICEDESCRIPTIONUNITOFMEASUREQUANTITY
Page 1 of 1
72115
1205Department:101Fund:General Fund
43-501.00Account:
Building Repairs andMaint1 $77,121.00 $77,121.00Each
77,121.00SubTotal
77,121.00
Send Invoice To:
PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT
SHIPPING INSTRUCTIONS
SHIP PREPAID.
C.O.D. SHIPMENT CANNOT BE ACCEPTED.
PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO.
THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
PAYMENT
A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
CONTROL NO. 108100
ORDERED BY
TITLE
CONTROLLER
Dept of Administration
1 Civic Square
Carmel, IN 46032-
James Crider James Crider
Director of Administration Director of Administration
RESOLUTION NO. BPW 12-21-22-03
RESOLUTION OF THE CITY OF CARMEL BOARD OF PUBLIC WORKS AND SAFETY
ACKNOWLEDGING AGREEMENT BETWEEN CITY AND VENDOR
WHEREAS, pursuant to Indiana Code 36-1-4-7, the City of Carmel, Indiana (“City”), is authorized to enter
into contracts; and
WHEREAS, pursuant to Indiana Code 36-4-5-3, the City’smayor may enter into contracts on behalf ofthe
City; and
WHEREAS, pursuant to his authority under Indiana law, the City’smayor, the Honorable James C. Brainard,
has caused to be signed the Agreement attached hereto as Exhibit A (the “Contract”); and
WHEREAS, Mayor Brainard now wishes to present the contract to the City’sBoard of Public Works and
Safety for it to be publicly acknowledged, filed in the Clerk’sOffice, and made available to the public for review.
NOW, THEREFORE, BE IT RESOLVED by the City of Carmel Board of Public Works and Safety as
follows:
1. The foregoing Recitals are incorporated herein by this reference.
2. The receipt of the Contract is hereby acknowledged.
3. The Contract shall be promptly filed in the office of the Clerk and thereafter made available to the public
for review.
SO RESOLVED this day of , 2022.
CITY OF CARMEL, INDIANA
By and through its Board of Public Works and Safety
BY:
James Brainard, Presiding Officer
Date:
Mary Ann Burke, Member
Date:
Lori S. Watson, Member
Date:
ATTEST:
Sue Wolfgang, Clerk
Date:
S:\\EBass\\MyDocuments\\BPW-Resolutions\\2022\\Acknowledge Agreement Reagan Outdoor Addendum.docx12/6/20221:46PM
21st December
CzTfshfzHsfdivlijobu2;43qn-Efd17-3133
6. LIENS:
Vendor shall not cause or permit the filing of any lien on any of City’s property. In the event any such lien is
filed and Vendor fails to remove such lien within ten (10) days after the filing thereof, by payment or bonding,
City shall have the right to pay such lien or obtain such bond, all at Vendor’s sole cost and expense.
7. DEFAULT:
In the event Vendor: (a) repudiates, breaches or defaults under any of the terms or conditions of this
Agreement, including Vendor’s warranties; (b) fails to provide the Goods and Services as specified herein;
c) fails to make progress so as to endanger timely and proper provision of the Goods and Services and does
not correct such failure or breach within five (5) business days (or such shorter period of time as is
commercially reasonable under the circumstances) after receipt of notice from City specifying such failure or
breach; or (d) becomes insolvent, is placed into receivership, makes a general assignment for the benefit of
creditors or dissolves, each such event constituting an event of default hereunder, City shall have the right to
1) terminate all or any parts of the Media Display Agreement and this Addendum, without liability to Vendor;
and (2) exercise all other rights and remedies available to City at law and/or in equity.
8. GOVERNMENT COMPLIANCE:
Vendor agrees to comply with all federal, state and local laws, executive orders, rules, regulations and codes
which may be applicable to Vendor’s performance of its obligations under this Addendum and Media Display
Agreement, and all relevant provisions thereof are incorporated herein by this reference. Vendor agrees to
indemnify and hold harmless City from any loss, damage and/or liability resulting from any such violation of
such laws, orders, rules, regulations and codes. This indemnification obligation shall survive the termination
of this Addendum. Vendor’s indemnification and hold harmless obligations shall be limited to available
insurance proceeds paid out from insurance policies carried by Vendor at the time a claim for indemnification
is made to Vendor.
9. NONDISCRIMINATION:
Vendor represents and warrants that it and all of its officers, employees, agents, Vendors and sub-
contractors shall comply with all laws of the United States, the State of Indiana and City prohibiting
discrimination against any employee, applicant for employment or other person in the provision of any Goods
and Services provided by this Addendum with respect to their hire, tenure, terms, conditions and privileges of
employment and any other matter related to their employment or subcontracting, because of race, religion,
color, sex, handicap, national origin, ancestry, age, disabled veteran status and/or Vietnam era veteran
status.
10. E-VERIFY:
Pursuant to I.C. § 22-5-1.7 et seq., as the same may be amended from time to time, and as is incorporated
herein by this reference (the “Indiana E-Verify Law”), Vendor is required to enroll in and verify the work
eligibility status of its newly-hired employees using the E-Verify program, and to execute the Affidavit
attached herein as Exhibit B, affirming that it is enrolled and participating in the E-verify program and does
not knowingly employ unauthorized aliens. In support of the Affidavit, Vendor shall provide the City with
documentation indicating that it has enrolled and is participating in the E-Verify program. Should
Vendor subcontract for the performance of any work under and pursuant to this Addendum, it shall fully
comply with the Indiana E-Verify Law as regards each such sub-contractor. Should the Vendor or any sub-
contractor violate the Indiana E-Verify law, the City may require a cure of such violation and thereafter, if no
timely cure is performed, terminate this Addendum in accordance with either the provisions hereof or those
set forth in the Indiana E-Verify Law. The requirements of this paragraph shall not apply should the E-Verify
program cease to exist.
2
11. NO IMPLIED WAIVER:
The failure of either party to require performance by the other of any provision of this Addendum shall not
affect the right of such party to require such performance at any time thereafter, nor shall the waiver by any
party of a breach of any provision of this Addendum constitute a waiver of any succeeding breach of the
same or any other provision hereof.
12. NON-ASSIGNMENT:
Vendor shall not assign or pledge this Addendum, whether as collateral for a loan or otherwise, and shall not
delegate its obligations under this Addendum without City’s prior written consent.
13. GOVERNING LAW; LAWSUITS:
The Media Display Agreement and this Addendum are to be construed in accordance with and governed by
the laws of the State of Indiana, except for its conflict of laws provisions. The parties agree that, in the event
a lawsuit is filed hereunder, they waive their right to a jury trial, agree to file any such lawsuit in an
appropriate court in Hamilton County, Indiana only, and agree that such court is the appropriate venue for
and has jurisdiction over same.
14. SEVERABILITY:
If any term of this Addendum is invalid or unenforceable under any statute, regulation, ordinance, executive
order or other rule of law, such term shall be deemed reformed or deleted, but only to the extent necessary to
comply with same, and the remaining provisions of this Addendum shall remain in full force and effect.
15. TERMINATION:
15.1 Notwithstanding anything to the contrary contained in Media Display Agreement or this Addendum,
City may, upon notice to Vendor, immediately terminate Media Display Agreement for cause, in the
event of a default hereunder by Vendor and/or if sufficient funds are not appropriated or encumbered
to pay for the Goods and Services to be provided hereunder. In the event of such termination,
Vendor shall be entitled to receive only payment for the undisputed invoice amount representing
conforming Goods and Services delivered as of the date of termination, except that such payment
amount shall not exceed the Estimate amount in effect at the time of termination, unless the parties
have previously agreed in writing to a greater amount.
15.2 City may terminate Media Display Agreement at any time upon thirty (30) days prior notice to
Vendor. In the event of such termination, Vendor shall be entitled to receive only payment for the
undisputed invoice amount of conforming Goods and Services delivered as of the date of
termination, except that such payment amount shall not exceed the Estimate amount in effect at the
time of termination, unless the parties have previously agreed in writing to a greater amount.
16. REPRESENTATIONS AND WARRANTIES
The parties represent and warrant that they are authorized to enter into Media Display Agreement and this
Addendum and that the persons executing Media Display Agreement and this Addendum have the authority
to bind the party which they represent.
17. ADDITIONAL GOODS AND SERVICES
Vendor understands and agrees that City may, from time to time, request Vendor to provide additional goods
and services to City. When City desires additional goods and services from Vendor, the City shall notify
Vendor of such additional goods and services desired, as well as the time frame in which same are to be
3
RESOLUTION NO. BPW 12-21-22-04
RESOLUTION OF THE CITY OF CARMEL BOARD OF PUBLIC WORKS AND SAFETY
ACKNOWLEDGING AGREEMENT BETWEEN CITY AND VENDOR
WHEREAS, pursuant to Indiana Code 36-1-4-7, the City of Carmel, Indiana (“City”), is authorized to enter
into contracts; and
WHEREAS, pursuant to Indiana Code 36-4-5-3, the City’smayor may enter into contracts on behalf ofthe
City; and
WHEREAS, pursuant to his authority under Indiana law, the City’smayor, the Honorable James C. Brainard,
has caused to be signed the Agreement attached hereto as Exhibit A (the “Contract”); and
WHEREAS, Mayor Brainard now wishes to present the contract to the City’sBoard of Public Works and
Safety for it to be publicly acknowledged, filed in the Clerk’sOffice, and made available to the public for review.
NOW, THEREFORE, BE IT RESOLVED by the City of Carmel Board of Public Works and Safety as
follows:
1. The foregoing Recitals are incorporated herein by this reference.
2. The receipt ofthe Contract is hereby acknowledged.
3. The Contract shall be promptly filed in the office of the Clerk and thereafter made available to the public
for review.
SO RESOLVED this day of , 2022.
CITY OF CARMEL, INDIANA
By and through its Board of Public Works and Safety
BY:
James Brainard, Presiding Officer
Date:
Mary Ann Burke, Member
Date:
Lori S. Watson, Member
Date:
ATTEST:
Sue Wolfgang, Clerk
Date:
S:\\EBass\\MyDocuments\\BPW-Resolutions\\2022\\Acknowledge Agreement EventSpaceRental Agreement - Indiana Design Center - Santa House.docx12/6/20221:45PM
21st December
CzTfshfzHsfdivlijobu2;43qn-Efd17-3133
RESOLUTION NO. BPW 12-21-22-05
RESOLUTION OF THE CITY OF CARMEL BOARD OF PUBLIC WORKS AND SAFETY
ACKNOWLEDGING AGREEMENT BETWEEN CITY AND VENDOR
WHEREAS, pursuant to Indiana Code 36-1-4-7, the City of Carmel, Indiana (“City”), is authorized to enter
into contracts; and
WHEREAS, pursuant to Indiana Code 36-4-5-3, the City’smayor may enter into contracts on behalf ofthe
City; and
WHEREAS, pursuant to his authority under Indiana law, the City’smayor, the Honorable James C. Brainard,
has caused to be signed the Agreement attached hereto as Exhibit A (the “Contract”); and
WHEREAS, Mayor Brainard now wishes to present the contract to the City’sBoard of Public Works and
Safety for it to be publicly acknowledged, filed in the Clerk’sOffice, and made available to the public for review.
NOW, THEREFORE, BE IT RESOLVED by the City of Carmel Board of Public Works and Safety as
follows:
1. The foregoing Recitals are incorporated herein by this reference.
2. The receipt of the Contract is hereby acknowledged.
3. The Contract shall be promptly filed in the office of the Clerk and thereafter made available to the public
for review.
SO RESOLVED this day of , 2022.
CITY OF CARMEL, INDIANA
By and through its Board of Public Works and Safety
BY:
James Brainard, Presiding Officer
Date:
Mary Ann Burke, Member
Date:
Lori S. Watson, Member
Date:
ATTEST:
Sue Wolfgang, Clerk
Date:
S:\\EBass\\MyDocuments\\BPW-Resolutions\\2022\\Acknowledge Agreement EventSpaceRental Agreement - Indiana Design Center - Holiday inthe Arts District.docx12/6/2022 1:44PM
21st December
CzTfshfzHsfdivlijobu2;42qn-Efd17-3133
RESOLUTION NO. BPW 12-21-22-06
RESOLUTION OF THE CITY OF CARMEL BOARD OF PUBLIC WORKS AND SAFETY
ACKNOWLEDGING AGREEMENT BETWEEN CITY AND VENDOR
WHEREAS, pursuant to Indiana Code 36-1-4-7, the City of Carmel, Indiana (“City”), is authorized to enter
into contracts; and
WHEREAS, pursuant to Indiana Code 36-4-5-3, the City’smayor may enter into contracts on behalf ofthe
City; and
WHEREAS, pursuant to his authority under Indiana law, the City’smayor, the Honorable James C. Brainard,
has caused to be signed the Agreement attached hereto as Exhibit A (the “Contract”); and
WHEREAS, Mayor Brainard now wishes to present the contract to the City’sBoard of Public Works and
Safety for it to be publicly acknowledged, filed in the Clerk’sOffice, and made available to the public for review.
NOW, THEREFORE, BE IT RESOLVED by the City of Carmel Board of Public Works and Safety as
follows:
1. The foregoing Recitals are incorporated herein by this reference.
2. The receipt of the Contract is hereby acknowledged.
3. The Contract shall be promptly filed in the office of the Clerk and thereafter made available to the public
for review.
SO RESOLVED this day of , 2022.
CITY OF CARMEL, INDIANA
By and through its Board of Public Works and Safety
BY:
James Brainard, Presiding Officer
Date:
Mary Ann Burke, Member
Date:
Lori S. Watson, Member
Date:
ATTEST:
Sue Wolfgang, Clerk
Date:
S:\\EBass\\MyDocuments\\BPW-Resolutions\\2022\\Acknowledge Agreement Traynor & Associates, Inc. ASA - Haverstick Path.docx12/6/20222:46PM
21st December
Exhibit A
Traynor&Associates,Inc.
RealEstateAppraising &Consulting
December 1, 2022
Mr. Sergey Grechukhin
City of Carmel
1 Civic Square
Carmel, Indiana 46032
RE: Haverstick RoadMU Path
Haverstick Road
Carmel, Indiana 46280
Parcel #s:
29-14-07-406-023.000-018
29-14-07-406-024.000-018, 29-14-07-406-025.000-018
29-14-07-406-027.000-018, 29-14-07-406-028.000-018
29-14-07-406-029.000-018
29-14-07-406-030.000-018
29-14-07-401-036.000-018
Dear Mr. Grechukhin,
Traynor & Associates, Inc. is submitting a Letter of Engagement for a signed agreement to perform
an appraisal for the above referenced property. The appraisal report results will be communicated
in an appraisal of the market value, as per the Uniform Standards of Professional Appraisal Practice
USPAP).
The clientand intended useris the City of Carmel.The intended use is to estimate an “As Is”
exterior only)market value of the subjectparcels, referenced above, in order to provide an
estimated market value conclusion for the City of Carmel, the client, to assist in internal decision
making. There will be three (6)totalappraisals. The fee for each appraisal is $2,000, for a total fee
of $12,000. Paymentisdue upon completion of the reports. In the event, if it is necessary for you
the client to stop work on the appraisal, you agree to pay for time and costs incurred prior to the
receipt of written notice of such a stop order. Our appraisal work will start upon receipt of a signed
copy of this letter of engagement. The fee for the appraisal is for the service rendered and not
necessarily the time spent in preparation of the actual physical report.
The above fee does not include $125 per hour for research and deposition. The above fee does not
include a charge for court appearances or appearances before government agencies to give
testimony, if such should be required. The fee for such services will be Two Hundred Twenty Five
Dollars($225.00) per hour,with a minimum of Nine Hundred Dollars($900.00). These rates are
subject to change,but will remain valid for aperiod of six (6) months,from the date of execution
of this agreement. One half (½) days’ notice of the cancellation of a scheduled court appearance
TH6750E75Street
Indianapolis, IN 46250
317)813-4990
www.traynorassociates.cominfo@traynorassociates.com
Traynor&Associates,Inc.
RealEstateAppraising &Consulting
is required and in lieu of such notice, the minimum appearance fee of Nine Hundred Dollars
900.00), will be charged. The minimum fee is due prior to testimony.
The findings and conclusions of the appraisal will be reported to our client. The findings will not
be reported to any other individuals, unless we are otherwise authorized. It will be necessary for
us to disclose the fact that we are undertaking the appraisal as we proceed through the investigation
process. The evaluation and analysis of the subject property as it appearsin the appraisal review
report will be the opinion of Joseph C. Traynor, his associates and staff. The fee for this appraisal
is not contingent upon any particular conclusions.
The appraiser’s liability to the client is limited to the amount of the fee as liquidated damages. The
appraisers hereby limit their liability to the client alone and the use of the appraisal by third parties
shall be at the risk of the client and/or the third party.
We will have the appraisals completed within 4-5 weeks, from the execution of this agreement.
We thank you for your interest in our firm’s services. If this contract meets with your approval,
please so indicate by your signature. Upon receipt, please return a signed copy.
Sincerely,
Joseph C. Traynor, MRICS
Indiana Certified General Appraiser #CG69100233
President
Traynor & Associates, Inc.
AcceptedBy:
Date:
TH6750E75Street
Indianapolis, IN 46250
317) 813-4990
www.traynorassociates.cominfo@traynorassociates.com
Traynor&Associates,Inc.
RealEstateAppraising &Consulting
ASSUMPTIONS ANDLIMITING CONDITIONS
THIS APPRAISAL IS SUBJECT TO THE FOLLOWING UNDERLYING ASSUMPTIONS
AND QUALIFYING AND LIMITING CONDITIONS:
1.This is an Appraisal Report, which is intended to comply with the reporting requirements
set forth under Standard Rule 2 2(a) of the Uniform Standards of Professional Appraisal Practice
for an Appraisal Report. As such, it includes a discussion of the data, reasoning and analyses that
were used in the appraisal process to develop the appraiser’s opinion of value. It also includes
descriptions of the subject property, the property's locale, the market for the property type, and the
appraiser’s opinion of the highest and best use.
2.The value of the property is expressed in dollars on the date specified and is subject to any
changes in the value of the dollar. All existing liens or encumbrances have been disregarded and
the property is appraised as though free and clear under responsible ownership and competent
management.
3.The legal description furnished is assumed to be correct. No survey was available (unless
otherwise stated) and the dimensions used are from sources deemed to be reliable.
4.All information and comments concerning the location, neighborhood, trends, construction
quality and costs, loss in value from whatever cause, condition, rents, or any other data of the
property appraised herein represent the estimates and opinions of the appraiser, formed after an
examination and study of the property.
5.It is assumed that there are no hidden or unapparent conditions of the property, subsoil, or
structures that render itmore or less valuable. No responsibility is assumed for such conditions or
for arranging for engineering studies that may be required to discover them.
6.It is assumed that there is full compliance with all-applicable federal, state and local
environmental regulations and laws unless noncompliance is stated, defined and considered in the
appraisal report.
7.It is assumed that all applicable zoning and use regulations and restrictions have been
complied with, unless anonconformity has been stated, defined and considered in the appraisal
report.
TH6750E75Street
Indianapolis, IN 46250
317) 813-4990
www.traynorassociates.cominfo@traynorassociates.com
Traynor&Associates,Inc.
RealEstateAppraising &Consulting
8.It is assumed that all required licenses, certificates of occupancy, consents or other
legislative or administrative authority from any local, state or national government or private entity
or organization have been or can be obtained or renewed for any use on which the value estate
contained in this report is based.
9.It is assumed that the utilization of the land and improvements is within the boundaries or
property lines of the property described and that there is no encroachment or trespass unless noted
in the report.
10.The forecasts, projections or operating estimates contained herein are based upon current
market conditions, anticipated short term supply and demand factors and a continuedstable
economy. These forecasts are, therefore, subject to changes in future conditions.
11.In preparing this appraisal, the appraisers were required to rely on information furnished
by other individuals or found in previously existing records and/or documents. While it is believed
the information, estimates and analysis given and the opinions and conclusions drawn therefrom
are correct, the appraisers do not guarantee them and assumes no liability for any errors in fact, in
analysis, or in judgment asa result of the inaccuracy of such information. No attempt has been
made to render an opinion of title or status of easements or of any other matter of a legal nature.
12. The distribution of the total valuation in this report between land and improvements apply
only under the existing program or utilization. The separate valuations for land and buildings must
not be used in conjunction with any other appraisal and are invalid if so used.
13.Possession of this report, or a copy thereof, does not carrywith it the right of publication,
nor may it be used for any purpose by any but the client for whom it was made without the consent
of the appraisers or the client.
14.The fee for this appraisal does not provide compensation for conference or testimony or
attendance in court, with reference to the property in question.
15.This appraisal represents the independent opinions of the appraiser’s free from any
commitments and free from any present or contemplated future interest in the property, with the
sole compensation for the employment being a fair professional fee.
18.Neither the fee nor the employment to make the appraisal was contingent on the value to
be reported. Further, the appraisal was not based on a requested minimum valuation, specific
TH6750E75Street
Indianapolis, IN 46250
317) 813-4990
www.traynorassociates.cominfo@traynorassociates.com
Traynor&Associates,Inc.
RealEstateAppraising &Consulting
valuation or the approval of a loan.
19.The existence of hazardous material, which may or may not be present on the property, was
not observed by the appraisers. The appraisers have no knowledge of the existence of such
materials on or in the property unless specifically stated within the appraisal report. The appraisers
are not qualified to detect such substances and no responsibility is assumed for any such conditions,
or for any expertise or engineering knowledge required to discover them. Theclient is urged to
retain an expert in this field, if there is any suspicion of hazardous material.
20.The presence of substances such as asbestos, urea-formaldehyde foam insulation, radon
gas, or other potentially hazardous materials may affect the value of the property. The value
estimate is predicated on the assumption that there is no such material on or in the property that
would cause a loss in value.
TH6750E75Street
Indianapolis, IN 46250
317) 813-4990
www.traynorassociates.cominfo@traynorassociates.com
Traynor&Associates,Inc.
RealEstateAppraising &Consulting
TH6750E75Street
Indianapolis, IN 46250
317) 813-4990
www.traynorassociates.cominfo@traynorassociates.com
Traynor&Associates,Inc.
RealEstateAppraising &Consulting
TH6750E75Street
Indianapolis, IN 46250
317) 813-4990
www.traynorassociates.cominfo@traynorassociates.com
Traynor&Associates,Inc.
RealEstateAppraising &Consulting
TH6750E75Street
Indianapolis, IN 46250
317) 813-4990
www.traynorassociates.cominfo@traynorassociates.com
12/1/2022
TRAYNOR & ASSOCIATES, INC
INDIANAPOLIS, IN 46250 -
108055
6750 E 75TH ST
City of Carmel
ONE CIVIC SQUARE
CARMEL, INDIANA 46032-2584
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
INDIANA RETAIL TAX EXEMPT
CERTIFICATE NO. 003120155 002 0
FEDERAL EXCISE TAX EXEMPT
35-6000972
PURCHASE ORDER NUMBER
THIS NUMBER MUST APPEAR ON INVOICES, A/P
VOUCHER, DELIVERY MEMO, PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
VENDOR SHIP
TO
PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT
EXTENSION
20-ENG-06 - Haverstick MU Path - Appraisals for P1-5 & P9
City Engineering's Office
1 Civic Square
Carmel, IN 46032-
00351453
UNITPRICEDESCRIPTIONUNITOFMEASUREQUANTITY
Page 1 of 1
Laurie Slick
71957
2200Department:0Fund:2020 Road Bond
44-628.71Account:
20-ENG-06 - Haverstick MU Path - Appraisals for P1-5 & P91 $12,000.00 $12,000.00Each
12,000.00SubTotal
12,000.00
Send Invoice To:
PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT
SHIPPING INSTRUCTIONS
SHIP PREPAID.
C.O.D. SHIPMENT CANNOT BE ACCEPTED.
PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO.
THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
PAYMENT
A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
CONTROL NO. 108055
ORDERED BY
TITLE
CONTROLLER
City Engineering's Office
1 Civic Square
Laurie Slick
Carmel, IN 46032-
Jeremy Kashman James Crider
Director Director of Administration
RESOLUTION NO. BPW 12-21-22-07
RESOLUTION OF THE CITY OF CARMEL BOARD OF PUBLIC WORKS AND SAFETY
ACKNOWLEDGING AGREEMENT BETWEEN CITY AND VENDOR
WHEREAS, pursuant to Indiana Code 36-1-4-7, the City of Carmel, Indiana (“City”), is authorized to enter
into contracts; and
WHEREAS, pursuant to Indiana Code 36-4-5-3, the City’smayor may enter into contracts on behalf ofthe
City; and
WHEREAS, pursuant to his authority under Indiana law, the City’smayor, the Honorable James C. Brainard,
has caused to be signed the Agreement attached hereto as Exhibit A (the “Contract”); and
WHEREAS, Mayor Brainard now wishes to present the contract to the City’sBoard of Public Works and
Safety for it to be publicly acknowledged, filed in the Clerk’sOffice, and made available to the public for review.
NOW, THEREFORE, BE IT RESOLVED by the City of Carmel Board of Public Works and Safety as
follows:
1. The foregoing Recitals are incorporated herein by this reference.
2. The receipt of the Contract is hereby acknowledged.
3. The Contract shall be promptly filed in the office of the Clerk and thereafter made available to the public
for review.
SO RESOLVED this day of , 2022.
CITY OF CARMEL, INDIANA
By and through its Board of Public Works and Safety
BY:
James Brainard, Presiding Officer
Date:
Mary Ann Burke, Member
Date:
Lori S. Watson, Member
Date:
ATTEST:
Sue Wolfgang, Clerk
Date:
S:\\EBass\\MyDocuments\\BPW-Resolutions\\2022\\Acknowledge Agreement Yardberry Landscape Company.docx12/9/20229:46AM
21st December
RESOLUTION NO. BPW 12-21-22-08
RESOLUTION OF THE CITY OF CARMEL BOARD OF PUBLIC WORKS AND SAFETY
ACKNOWLEDGING AGREEMENT BETWEEN CITY AND VENDOR
WHEREAS, pursuant to Indiana Code 36-1-4-7, the City of Carmel, Indiana (“City”), is authorized to enter
into contracts; and
WHEREAS, pursuant to Indiana Code 36-4-5-3, the City’smayor may enter into contracts on behalf ofthe
City; and
WHEREAS, pursuant to his authority under Indiana law, the City’smayor, the Honorable James C. Brainard,
has caused to be signed the Agreement attached hereto as Exhibit A (the “Contract”); and
WHEREAS, Mayor Brainard now wishes to present the contract to the City’sBoard of Public Works and
Safety for it to be publicly acknowledged, filed in the Clerk’sOffice, and made available to the public for review.
NOW, THEREFORE, BE IT RESOLVED by the City of Carmel Board of Public Works and Safety as
follows:
1. The foregoing Recitals are incorporated herein by this reference.
2. The receipt of the Contract is hereby acknowledged.
3. The Contract shall be promptly filed in the office of the Clerk and thereafter made available to the public
for review.
SO RESOLVED this day of , 2022.
CITY OF CARMEL, INDIANA
By and through its Board of Public Works and Safety
BY:
James Brainard, Presiding Officer
Date:
Mary Ann Burke, Member
Date:
Lori S. Watson, Member
Date:
ATTEST:
Sue Wolfgang, Clerk
Date:
S:\\EBass\\MyDocuments\\BPW-Resolutions\\2022\\Acknowledge Agreement Change Order #1 - Lithko Restoration Technologies - Sofia Square Waterproofing.docx12/9/202212:59PM
21st December
Current Contract Time including this Change Order 182 Days 2/28/23 Completion Date
This Change Order is for full and final settlement of all direct, indirect, impact costs and time
extensions incurred at any time resulting from the performance of the changed work.
Ci of Carmel
STREET
1 Civic Square
Address
Carmel, IN 46023
City/State/Zip
Matt Higgin ham
Phone: 317-733-2001
Date: I 2/01 /22
Version 20164)8-31
LITHKO Restoration
CONTRACTOR
990 N. Main St.
Address
Cincinnati. OH 45050
City/State/Zip
Phone: .fI3- S E 3- s sa o
Date: /Z /9/Zo zz-
James Brainard, Mayor
Mary Ann Burke, Member
Lori Watson, Member
ATTEST:
Sue Wolfgang, Clerk
Date:
RESOLUTION NO. BPW 12-21-22-09
RESOLUTION OF THE CITY OF CARMEL BOARD OF PUBLIC WORKS AND SAFETY
ACKNOWLEDGING AGREEMENT BETWEEN CITY AND VENDOR
WHEREAS, pursuant to Indiana Code 36-1-4-7, the City of Carmel, Indiana (“City”), is authorized to enter
into contracts; and
WHEREAS, pursuant to Indiana Code 36-4-5-3, the City’smayor may enter into contracts on behalf ofthe
City; and
WHEREAS, pursuant to his authority under Indiana law, the City’smayor, the Honorable James C. Brainard,
has caused to be signed the Agreement attached hereto as Exhibit A (the “Contract”); and
WHEREAS, Mayor Brainard now wishes to present the contract to the City’sBoard of Public Works and
Safety for it to be publicly acknowledged, filed in the Clerk’sOffice, and made available to the public for review.
NOW, THEREFORE, BE IT RESOLVED by the City of Carmel Board of Public Works and Safety as
follows:
1. The foregoing Recitals are incorporated herein by this reference.
2. The receipt of the Contract is hereby acknowledged.
3. The Contract shall be promptly filed in the office of the Clerk and thereafter made available to the public
for review.
SO RESOLVED this day of , 2022.
CITY OF CARMEL, INDIANA
By and through its Board of Public Works and Safety
BY:
James Brainard, Presiding Officer
Date:
Mary Ann Burke, Member
Date:
Lori S. Watson, Member
Date:
ATTEST:
Sue Wolfgang, Clerk
Date:
S:\\EBass\\MyDocuments\\BPW-Resolutions\\2022\\Acknowledge Agreement Aadvanced Limousines, LLC.docx12/12/20221:51PM
21st December
Aadavanced Limousines, LLC
Depanment of Community Relations - 2022
Appropriation 9 1203 101 43-590.03 Fund, P.O. 4108141 (
Ir
Contract Not To Exceed $ 13.666.00
n
AGREEMENT FOR PURCHASE OF GOODS AND SERVICES
THIS AGREEMENT FOR PURCHASE OF GOODS AND SERVICES ("Agreement") is hereby entered into by
and between the City of Carmel, Indiana, acting by and through its Board of Public Works and Safety ("City"), and
Aadvanced Limousines, LLC an entity duly authorized to do business in the State of Indiana ("Vendor").
TERMS AND CONDITIONS
ACKNOWLEDGMENT, ACCEPTANCE:
Vendor acknowledges that it has read and understands this Agreement, and agrees that its execution of same
constitutes its acceptance of all of the Agreement's terms and conditions.
2. PERFORMANCE:
City agrees to purchase the goods and/or services (the "Goods and Services") from Vendor using City budget
appropriation number 1203 101 43-590.03 funds. Vendor agrees to provide the Goods and Services and to
otherwise perform the requirements of this Agreement by applying at all times the highest technical and
industry standards.
3. PRICE AND PAYMENT TERMS:
3.1 Vendor estimates that the total price for the Goods and Services to be provided to City hereunder shall
be no more than Thirteen Thousand Six Hundred Sixty Six Dollars ($13,666.00) (the "Estimate").
Vendor shall submit an invoice to City no more than once every thirty (30) days detailing the Goods
and Services provided to City within such time period. City shall pay Vendor for such Goods and
Services within thirty-five (35) days after the date of City's receipt of Vendor's invoice detailing same,
so long as and to the extent such Goods and Services are not disputed, are in conformance with the
specifications set forth in Exhibit A, are submitted on an invoice that contains the information contained
on attached Exhibit B, and Vendor has otherwise performed and satisfied all the terms and conditions
of this Agreement.
3.2 Vendor agrees not to provide any Goods and Services to City that would cause the total cost of the
Goods and Services provided by Vendor to City hereunder to exceed the Estimate, unless City has
previously agreed, in writing, to pay an amount in excess thereof.
4. WARRANTY:
Vendor expressly warrants that the Goods and Services covered by this Agreement will conform to those
certain specifications, descriptions and/or quotations regarding same as were provided to Vendor by City
and/or by Vendor to and accepted by City, all of which documents are incorporated herein by reference, and
that the Goods and Services will be delivered in a timely, good and workmanlike manner and free from defect.
Vendor acknowledges that it knows of City's intended use and expressly warrants that the Goods and Services
provided to City pursuant to this Agreement have been selected by Vendor based upon City's stated use and
are fit and sufficient for their particular purpose.
5. TIME AND PERFORMANCE:
This Agreement shall become effective as of the last date on which a party hereto executes same ("Effective
Date"), and both parties shall thereafter perform their obligations hereunder in a timely manner. Time is of the
essence of this Agreement.
S::CIMMCN1DCPR MIdCuNl -aty Adak—Q022"Aad—d Luoi— LLC Goods wd Sm ¢a — L" M-11 C!a PM I
Aadavanced Limousines, LLC
Department of Community Relations - 2022
Appropriation # 1203 101 43-590.03 Fund; P.O. #108141
Contract Not To Exceed $13.666.00
6. DISCLOSURE AND WARNINGS:
If requested by City, Vendor shall promptly furnish to City, in such form and detail as City may direct, a list of
all chemicals, materials, substances and items used in or during the provision of the Goods and Services
provided hereunder, including the quantity, quality and concentration thereof and any other information relating
thereto. At the time of the delivery of the Goods and Services provided hereunder, Vendor agrees to furnish to
City sufficient written warning and notice (including appropriate labels on containers and packing) of any
hazardous material utilized in or that is a part of the Goods and Services.
7. LIENS:
Vendor shall not cause or permit the filing of any lien on any of City’s property. In the event any such lien is
filed and Vendor fails to remove such lien within ten (10) days after the filing thereof, by payment or bonding,
City shall have the right to pay such lien or obtain such bond, all at Vendor’s sole cost and expense.
8. DEFAULT:
In the event Vendor: (a) repudiates, breaches or defaults under any of the terms or conditions of this
Agreement, including Vendor’s warranties; (b) fails to provide the Goods and Services as specified herein; (c)
fails to make progress so as to endanger timely and proper provision of the Goods and Services and does not
correct such failure or breach within five (5) business days (or such shorter period of time as is commercially
reasonable under the circumstances) after receipt of notice from City specifying such failure or breach; or (d)
becomes insolvent, is placed into receivership, makes a general assignment for the benefit of creditors or
dissolves, each such event constituting an event of default hereunder, City shall have the right to (1) terminate
all or any parts of this Agreement, without liability to Vendor; and (2) exercise all other rights and remedies
available to City at law and/or in equity.
9. INSURANCE AND INDEMNIFICATION:
Vendor shall procure and maintain in full force and effect during the term of this Agreement, with an insurer
licensed to do business in the State of Indiana, such insurance as is necessary for the protection of City and
Vendor from all claims for damages under any workers’ compensation, occupational disease and/or
unemployment compensation act; for bodily injuries including, but not limited to, personal injury, sickness,
disease or death of or to any of Vendor’s agents, officers, employees, contractors and subcontractors; and, for
any injury to or destruction of property, including, but not limited to, any loss of use resulting therefrom. The
coverage amounts shall be no less than those amounts set forth in attached Exhibit C. Vendor shall cause its
insurers to name City as an additional insured on all such insurance policies, shall promptly provide City, upon
request, with copies of all such policies, and shall provide that such insurance policies shall not be canceled
without thirty (30) days prior notice to City. Vendor shall indemnify and hold harmless City from and against
any and all liabilities, claims, demands or expenses (including, but not limited to, reasonable attorney fees) for
injury, death and/or damages to any person or property arising from or in connection with Vendor’s provision
of Goods and Services pursuant to or under this Agreement or Vendor’s use of City property.
Vendor further agrees to indemnify, defend and hold harmless City and its officers, officials, agents and
employees from all claims and suits of whatever type, including, but not limited to, all court costs, attorney fees,
and other expenses, caused by any act or omission of Vendor and/or of any of Vendor’s agents, officers,
employees, contractors or subcontractors in the performance of this Agreement. These indemnification
obligations shall survive the termination of this Agreement.
S:\\Contracts\\Departments\\Community Relations\\2022\\Aadvanced Limousines, LLC Goods and Services.docx:12/9/2022 12:34 PM\]
2
Aadavanced Limousines, LLC
Department of Community Relations - 2022
Appropriation # 1203 101 43-590.03 Fund; P.O. #108141
Contract Not To Exceed $13.666.00
10. GOVERNMENT COMPLIANCE:
Vendor agrees to comply with all federal, state and local laws, executive orders, rules, regulations and codes
which may be applicable to Vendor’s performance of its obligations under this Agreement, and all relevant
provisions thereof are incorporated herein by this reference. Vendor agrees to indemnify and hold harmless
City from any loss, damage and/or liability resulting from any such violation of such laws, orders, rules,
regulations and codes. This indemnification obligation shall survive the termination of this Agreement.
11. NONDISCRIMINATION:
Vendor represents and warrants that it and all of its officers, employees, agents, contractors and
subcontractors shall comply with all laws of the United States, the State of Indiana and City prohibiting
discrimination against any employee, applicant for employment or other person in the provision of any Goods
and Services provided by this Agreement with respect to their hire, tenure, terms, conditions and privileges of
employment and any other matter related to their employment or subcontracting, because of race, religion,
color, sex, handicap, national origin, ancestry, age, disabled veteran status and/or Vietnam era veteran status.
12. E-VERIFY:
Pursuant to I.C. § 22-5-1.7 et seq., as the same may be amended from time to time, and as is incorporated
herein by this reference (the “Indiana E-Verify Law”), Vendor is required to enroll in and verify the work eligibility
status of its newly-hired employees using the E-Verify program, and to execute the Affidavit attached herein
as Exhibit D, affirming that it is enrolled and participating in the E-Verify program and does not knowingly
employ unauthorized aliens. In support of the Affidavit, Vendor shall provide the City with documentation
indicating that it has enrolled and is participating in the E-Verify program. Should Vendor subcontract
for the performance of any work under and pursuant to this Agreement, it shall fully comply with the Indiana E-
Verify Law as regards each such subcontractor. Should the Vendor or any subcontractor violate the Indiana
E-Verify law, the City may require a cure of such violation and thereafter, if no timely cure is performed,
terminate this Agreement in accordance with either the provisions hereof or those set forth in the Indiana E-
Verify Law. The requirements of this paragraph shall not apply should the E-Verify program cease to exist.
13. NO IMPLIED WAIVER:
The failure of either party to require performance by the other of any provision of this Agreement shall not affect
the right of such party to require such performance at any time thereafter, nor shall the waiver by any party of
a breach of any provision of this Agreement constitute a waiver of any succeeding breach of the same or any
other provision hereof.
14. NON-ASSIGNMENT:
Vendor shall not assign or pledge this Agreement, whether as collateral for a loan or otherwise, and shall not
delegate its obligations under this Agreement without City’s prior written consent.
15. RELATIONSHIP OF PARTIES:
The relationship of the parties hereto shall be as provided for in this Agreement, and neither Vendor nor any
of its officers, employees, contractors, subcontractors and agents are employees of City. The contract price
set forth herein shall be the full and maximum compensation and monies required of City to be paid to Vendor
under or pursuant to this Agreement
16. GOVERNING LAW; LAWSUITS:
This Agreement is to be construed in accordance with and governed by the laws of the State of Indiana, except
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3
Aadavanced Limousines, LLC
Department of Community Relations - 2022
Appropriation # 1203 101 43-590.03 Fund; P.O. #108141
Contract Not To Exceed $13.666.00
for its conflict of laws provisions. The parties agree that, in the event a lawsuit is filed hereunder, they waive
their right to a jury trial, agree to file any such lawsuit in an appropriate court in Hamilton County, Indiana only,
and agree that such court is the appropriate venue for and has jurisdiction over same.
17. SEVERABILITY:
If any term of this Agreement is invalid or unenforceable under any statute, regulation, ordinance, executive
order or other rule of law, such term shall be deemed reformed or deleted, but only to the extent necessary to
comply with same, and the remaining provisions of this Agreement shall remain in full force and effect.
18. NOTICE:
Any notice provided for in this Agreement will be sufficient if itis in writing and is delivered by postage prepaid
U.S. certified mail, return receipt requested, to the party to be notified at the address specified herein:
If to City: City of Carmel AND City of Carmel
Department of Community Relations Office of Corporation Counsel
One Civic Square One Civic Square
Carmel, Indiana 46032 Carmel, Indiana 46032
If to Vendor: Aadvanced Limousines, LLC
8614 Southeastern Avenue
Indianapolis, Indiana 46239
Notwithstanding the above, notice of termination under paragraph 19 hereinbelow shall be effective if given
orally, as long as written notice is then provided as set forth hereinabove within five (5) business days from the
date of such oral notice.
19. TERMINATION:
19.1 Notwithstanding anything to the contrary contained in this Agreement, City may, upon notice to Vendor,
immediately terminate this Agreement for cause, in the event of a default hereunder by Vendor and/or
if sufficient funds are not appropriated or encumbered to pay for the Goods and Services to be provided
hereunder. In the event of such termination, Vendor shall be entitled to receive only payment for the
undisputed invoice amount representing conforming Goods and Services delivered as of the date of
termination, except that such payment amount shall not exceed the Estimate amount in effect at the
time of termination, unless the parties have previously agreed in writing to a greater amount.
19.2 City may terminate this Agreement at any time upon thirty (30) days prior notice to Vendor. In the
event of such termination, Vendor shall be entitled to receive only payment for the undisputed invoice
amount of conforming Goods and Services delivered as of the date of termination, except that such
payment amount shall not exceed the Estimate amount in effect at the time of termination, unless the
parties have previously agreed in writing to a greater amount.
19.3 The City may terminate this Agreement pursuant to Paragraph 11 hereof, as appropriate.
S:\\Contracts\\Departments\\Community Relations\\2022\\Aadvanced Limousines, LLC Goods and Services.docx:12/9/2022 12:34 PM\]
4
Aadavanced Limousines, LLC
Department of Community Relations - 2022
Appropriation # 1203 101 43-590.03 Fund; P.O. #108141
Contract Not To Exceed $13.666.00
20. REPRESENTATIONS AND WARRANTIES
The parties represent and warrant that they are authorized to enter into this Agreement and that the persons
executing this Agreement have the authority to bind the party which they represent.
21. ADDITIONAL GOODS AND SERVICES
Vendor understands and agrees that City may, from time to time, request Vendor to provide additional goods
and services to City. When City desires additional goods and services from Vendor, the City shall notify Vendor
of such additional goods and services desired, as well as the time frame in which same are to be provided.
Only after City has approved Vendor’s time and cost estimate for the provision of such additional goods and
services, has encumbered sufficient monies to pay for same, and has authorized Vendor, in writing, to provide
such additional goods and services, shall such goods and services be provided by Vendor to City. A copy of
the City’s authorization documents for the purchase of additional goods and services shall be numbered and
attached hereto in the order in which they are approved by City.
22. TERM
Unless otherwise terminated in accordance with the termination provisions set forth in Paragraph 19
hereinabove, this Agreement shall be in effect from the Effective Date through December 31, 2022 and shall,
on the first day of each January thereafter, automatically renew for a period of one (1) calendar year, unless
otherwise agreed by the parties hereto.
23. HEADINGS
All heading and sections of this Agreement are inserted for convenience only and do not form a part of this
Agreement nor limit, expand or otherwise alter the meaning of any provision hereof.
24. BINDING EFFECT
The parties, and their respective officers, officials, agents, partners, successors, assigns and legal
representatives, are bound to the other with respect to all of the covenants, terms, warranties and obligations
set forth in Agreement.
25. NO THIRD PARTY BENEFICIARIES
This Agreement gives no rights or benefits to anyone other than City and Vendor.
26. DEBARMENT AND SUSPENSION
26.1 The Vendor certifies by entering into this Agreement that neither it nor its principals nor any of its
subcontractors are presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily
excluded from entering into this Agreement by any federal agency or by any department, agency or political
subdivision of the State of Indiana. The term “principal” for purposes of this Agreement means an officer,
director, owner, partner, key employee or other person with primary management or supervisory
responsibilities, or a person who has a critical influence on or substantive control over the operations of the
Vendor.
26.2 The Vendor certifies that it has verified the state and federal suspension and debarment status for all
subcontractors receiving funds under this Agreement and shall be solely responsible for any recoupment,
penalties or costs that might arise from use of a suspended or debarred subcontractor. The Vendor shall
immediately notify the City if any subcontractor becomes debarred or suspended, and shall, at the City’s
request, take all steps required by the City to terminate its contractual relationship with the subcontractor for
work to be performed under this Agreement.
S:\\Contracts\\Departments\\Community Relations\\2022\\Aadvanced Limousines, LLC Goods and Services.docx:12/9/2022 12:34 PM\]
5
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27 IR.AN CERTIFICATION
Pursuant to I C § 5-22-16 5. the Vendor shall certify that, in signing this Agreement, it does not engage in
Investment activities within the Country of Iran.
28. ADVICE OF COUNSEL
The parties warrant that they have read this Agreement and understand It, have had the opportunity to obtair
legal advice and assistance of counsel throughout the negotiation of this Agreement, and enter into sarne
freely, voluntarily, and without any duress, undue influence or coercion
29 ENTIRE AGREEMENT
This Agreement, together with any exhibits attached hereto or referenced herein constitutes the entire
agreement between Vendor and City with respect to the subject matter hereof, and supersedes all prior oral
or written representations and agreements regarding same Notwithstanding any other term or condition set
forth herein, but subject to paragraph 16 hereof, to the extent any term or condition contained in any exhibit
attached to this Agreement or In any document referenced herein conflicts with any term or condition contained
In this Agreement, the term or condition contained In this Agreement shall govern and prevail This Agreement
may only be modified by written amendment executed by both parties hereto, or their successors in interest.
IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement as follows
CITY OF CARMEL, INDIANA
by and through its Board of Public
Works and Safety
By
r -
James Brainard Presi Ing Offi r
Date:
Mary Ann Burke, Member
Date:
Lori S. Watson, Member
Date:
ATTEST
Sue Wolfgang, Clerk
Date:
Aadvanced Limousines, LLC
7M
A4thonz6d!4Srgnatrre
Printed Name
pi- e-"ICil-1F`i7
Title
FIDITIN: 'W 21 2(G
Date 1,2 G — ,Z-C 2 2-
Exhibit A
EXHIBIT B
Invoice
Date:
Name of Company:
Address & Zip:
Telephone No.:
Fax No.:
Project Name:
Invoice No.
Purchase Order No:
Goods Services
Person Providing
Goods/Services
Date
Goods/
Service
Provided
Goods/Services Provided
Describe each good/service
separately and in detail)
Cost Per
Item
Hourly
Rate/
Hours
Worked
Total
GRAND TOTAL
Signature
Printed Name
EXHIBIT C
INSURANCE COVERAGES
Worker’s Compensation & Disability Statutory Limits
Employer’s Liability:
Bodily Injury by Accident/Disease: $100,000 each employee
Bodily Injury by Accident/Disease: $250,000 each accident
Bodily Injury by Accident/Disease: $500,000 policy limit
Property damage, contractual liability,
products-completed operations:
General Aggregate Limit (other than
Products/Completed Operations): $500,000
Products/Completed Operations: $500,000
Personal & Advertising Injury
Policy Limit: $500,000
Each Occurrence Limit: $250,000
Fire Damage (any one fire): $250,000
Medical Expense Limit (any one person): $ 50,000
Comprehensive Auto Liability (owned, hired and non-owned)
Bodily Single Limit: $500,000 each accident
Injury and property damage: $500,000 each accident
Policy Limit: $500,000
Umbrella Excess Liability
Each occurrence and aggregate: $500,000
Maximum deductible: $ 10,000
CzKpoPcfsmboefsbu4;35qn-Efd25-3133
EXHIBIT A
PAGE 1 OF 8
EXHIBIT A
PAGE 2 OF 8
EXHIBIT A
PAGE 3 OF 8
EXHIBIT A
PAGE 4 OF 8
EXHIBIT A
PAGE 5 OF 8
EXHIBIT A
PAGE 6 OF 8
EXHIBIT A
PAGE 7 OF 8
EXHIBIT A
PAGE 8 OF 8
CzTfshfzHsfdivlijobu2;35qn-Efd18-3133
Exhibit A
11/30/2022
SPECIALIZED LAND SERVICES INC
SUITE C
CARMEL, IN 46032 -
108027
630 N RANGELINE RD
City of Carmel
ONE CIVIC SQUARE
CARMEL, INDIANA 46032-2584
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
INDIANA RETAIL TAX EXEMPT
CERTIFICATE NO. 003120155 002 0
FEDERAL EXCISE TAX EXEMPT
35-6000972
PURCHASE ORDER NUMBER
THIS NUMBER MUST APPEAR ON INVOICES, A/P
VOUCHER, DELIVERY MEMO, PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
VENDOR SHIP
TO
PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT
EXTENSION
20-ENG-06 - Haverstick Path - Buying Services
City Engineering's Office
1 Civic Square
Carmel, IN 46032-
376319
UNITPRICEDESCRIPTIONUNITOFMEASUREQUANTITY
Page 1 of 1
Laurie Slick
71894
2200Department:0Fund:2020 Road Bond
44-628.71Account:
20-ENG-06 - Haverstick Path - BuyingServices1 $18,675.00 $18,675.00Each
18,675.00SubTotal
18,675.00
Send Invoice To:
PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT
SHIPPING INSTRUCTIONS
SHIP PREPAID.
C.O.D. SHIPMENT CANNOT BE ACCEPTED.
PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO.
THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
PAYMENT
A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
CONTROL NO. 108027
ORDERED BY
TITLE
CONTROLLER
City Engineering's Office
1 Civic Square
Laurie Slick
Carmel, IN 46032-
Jeremy Kashman James Crider
Director Director of Administration
CzKpoPcfsmboefsbu:;66bn-Efd26-3133
CzKpoPcfsmboefsbu4;29qn-Efd25-3133
ADDITIONAL SERVICES
EXHIBIT A
WILKINSON BROTHERS • 317.915.8611 • www.wilkinsonbrothers.com
December 13, 2022
City of Carmel
One Civic Square
Carmel, IN 46032
RE: City of Carmel Request for Additional Services
This document outlines the additional professional services requested by the City of Carmel for additional
graphic design & marketing materials including, but not limited to:
A. $2,536.11 - November Production
B. $1,000 - Template Design for Display Case Near Public Restroom/Hotel Carmichael
Create a graphic template design for a large poster that would go in the bulletin board case. Plan for
updates to the content of the poster each month; only items that would need to be switched out would
be a pre-determined portion of the content, with the overall design staying the same each month
possibly change color with the seasons – i.e. how our ads change to the orange/reds in fall, etc.) Include
QR code that takes people to a website with more information.
C. $12,000 - City of Carmel Advertising and Event Promotion
This includes, but is not limited to: Holidays in Carmel, Ice at Carter Green, Christkindlmarkt,
Festival of Ice & Carmel Winter Games, Caffeine Trail, World of Flavors, Meet Me On Main, Shop Small,
City Newsletter (print), Holiday Porchfest, Winter Event Signage and Environmental Graphics, City of
Carmel Promo Materials, Branding and Logo Development, Carmel Year In Review, etc.
D. $28,000 (not to exceed) - Carmel Arts & Design District Website
New and ongoing design, maintenance, and backend development.
COST for DESIGN, PRODUCTION, & DEVELOPMENT (Additional Services): $43,536.11
Should our duties require less than the above anticipated cost, we will adjust the amount accordingly.
The cost will not exceed this amount.
COST NOTES:
All design, additions or updates are estimated at a rate of $75-100 per hour (depending on skill sets required),
based on the previous years of production on event-related projects.
The costs above include any hosting or registration and vendor expenses necessary.
PAYMENT TERMS:
Payment will be requested as work is completed. This quote is based on information presented by the City of Carmel.
Thank you for allowing us to serve the City of Carmel and its community!
Wilkinson Brothers, Inc.
corey@wilkinsonbrothers.com
12/13/2022
WILKINSON BROTHERS
FISHERS, IN 46038 -
108188
PO BOX 235
City of Carmel
ONE CIVIC SQUARE
CARMEL, INDIANA 46032-2584
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
INDIANA RETAIL TAX EXEMPT
CERTIFICATE NO. 003120155 002 0
FEDERAL EXCISE TAX EXEMPT
35-6000972
PURCHASE ORDER NUMBER
THIS NUMBER MUST APPEAR ON INVOICES, A/P
VOUCHER, DELIVERY MEMO, PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
VENDOR SHIP
TO
PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT
EXTENSION
ADDITIONAL SERVICES - GRAPHIC DESIGN, WEBSITE &
CREATIVE MARKETING
COMMUNITY RELATIONS
1 CIVIC SQ
Carmel, IN 46032-
358230
UNITPRICEDESCRIPTIONUNITOFMEASUREQUANTITY
Page 1 of 1
72445
1203Department:101Fund:General Fund
43-593.00Account:
ADDITIONAL SERVICES - GRAPHIC DESIGN, WEBSITE &
CREATIVE MARKETING
1 $43,536.11 $43,536.11Each
43,536.11SubTotal
43,536.11
Send Invoice To:
PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT
SHIPPING INSTRUCTIONS
SHIP PREPAID.
C.O.D. SHIPMENT CANNOT BE ACCEPTED.
PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO.
THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
PAYMENT
A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
CONTROL NO. 108188
ORDERED BY
TITLE
CONTROLLER
COMMUNITY RELATIONS
1 Civic Square
Carmel, IN 46032-
Nancy Heck James Crider
Director Director of Administration
CLERK 12-14-22
BPW 12-21-22
REVIEWED/APPROVED VIA EMAIL
CFD HEAVNER 12/12/22
CPD HORNER 12/12/22
CRED BREWER 12/13/22
**MAYOR APPROVED 12/9/22
BECAUSE EVENT STARTED 12/9/22
THIS IS RETRO-RATIFICATION
CLERK 12-14-22
BPW 12-21-22
REVIEWED/APPROVED VIA EMAIL
CFD HEAVNER 12-12-22
CPD HORNER 12-12-22
CRED BREWER 12-13-22
ENGINEERING KIRSH 12-9-22 (ROUTE)
CLERK 12-14-22
BPW 12-21-22
REVIEWED/APPROVED VIA EMAIL
CFD HEAVNER 12-12-22
CPD HORNER 12-12-22
CRED BREWER 12-13-22
ENGINEERING KIRSH/KASHMAN 12-9-22 (ROUTE)
CLERK 12-14-22
BPW 12-21-22
REVIEWED/APPROVED VIA EMAIL
CFD HEAVNER 12-12-22
CPD HORNER 12-12-22
CRED BREWER 12-13-22
CLERK 12-14-22
BPW 12-21-22
REVIEWED/APPROVED VIA EMAIL
CFD HEAVNER 12-12-22
CPD HORNDER 12-12-22
CRED BREWER 12-13-22
CLERK 12-14-22
BPW 12-21-22
REVIEWED/APPROVED VIA EMAIL
CFD HEAVNER 12-12-22
CPD HORNER 12-12-22
CRED BREWER 12-13-22
CLERK 12-14-22
BPW 12-21-22
REVIEWED/APPROVED VIA EMAIL
CFD HEAVNER 12/12/22
CPD HORNER 12/12/22
CRED BREWER 12/13/22
RESOLUTION NO. BPW 12-21-22-01
A RESOLUTION OF THE BOARD OF PUBLIC WORKS AND SAFETY
OF THE CITY OF CARMEL, INDIANA, APPROVING THE TRANSFER AND
PRESENTATION OF PISTOL AND BADGE
WHEREAS, pursuant to IC 5-22-22-6, the Board of Public Works and Safety of the City of
Carmel, Indiana (“Board”), may transfer to another certain personal property; and
WHEREAS, Lieutenant Brett A. Keith has provided over 29 years of meritorious service to
the Carmel community as a Carmel City Police Officer, and will be retiring on January 6, 2023; and
WHEREAS, it has been a long-standing policy and practice of the Carmel Police
Department to present to each of its sworn officers, upon retirement, their badge and firearm.
NOW, THEREFORE, BE IT RESOLVED by the Board, as follows:
Section 1. The foregoing Recitals are incorporated herein by this reference.
Section 2. The following items may be transferred and presented to Lieutenant Brett A.
Keith upon his retirement, at the direction of the Chief of Police:
Lieutenant Keith’s Service Weapon, Glock Model 19, 9 mm Pistol and accessories and
Carmel Police Department Badge/marked “Retired.”
SO RESOLVED.
Resolution No. BPW 12-21-22-01
Page One of Two Pages
This Resolution was prepared by Jon Oberlander, Carmel Corporation Counsel, on 12/5/2022 at 10:29 AM. No
subsequent revision to this Resolution has been reviewed by Mr. Oberlander for legal sufficiency or otherwise.
PASSED by the Board of Public Works and Safety of the City of Carmel, Indiana, this
day of , 2022, by a vote of ayes and nays.
CITY OF CARMEL, INDIANA
By and through its Board of Public Works and
Safety (“Board”)
By:
James Brainard, Presiding Officer
Date:
Mary Ann Burke, Member
Date:
Lori Watson, Member
Date:
ATTEST:
Sue Wolfgang, Clerk
Date:
Resolution No. BPW 12-21-22-01
Page Two of Two Pages
This Resolution was prepared by Jon Oberlander, Carmel Interim Corporation Counsel, on 12/5/2022 10:29 AM. No
subsequent revision to this Resolution has been reviewed by Mr. Oberlander for legal sufficiency or otherwise.
RESOLUTION NO. BPW 12-21-22-02
A RESOLUTION OF THE BOARD OF PUBLIC WORKS AND SAFETY
OF THE CITY OF CARMEL, INDIANA, APPROVING THE TRANSFER AND
PRESENTATION OF PISTOL AND BADGE
WHEREAS, pursuant to IC 5-22-22-6, the Board of Public Works and Safety of the City of
Carmel, Indiana (“Board”), may transfer to another certain personal property; and
WHEREAS, Officer Gregory F. Dawson has provided over 36 years of meritorious service
to the Carmel community as a Carmel City Police Officer, and will be retiring on February 5, 2023;
and
WHEREAS, it has been a long-standing policy and practice of the Carmel Police
Department to present to each of its sworn officers, upon retirement, their badge and firearm.
NOW, THEREFORE, BE IT RESOLVED by the Board, as follows:
Section 1. The foregoing Recitals are incorporated herein by this reference.
Section 2. The following items may be transferred and presented to Officer Gregory F.
Dawson upon his retirement, at the direction of the Chief of Police:
Officer Dawson’s Service Weapon, Glock Model 17, 9 mm Pistol and accessories and
Carmel Police Department Badge/marked “Retired.”
SO RESOLVED.
Resolution No. BPW 12-21-22-02
Page One of Two Pages
This Resolution was prepared by Jon Oberlander, Carmel Corporation Counsel, on 12/5/2022 at 10:28 AM. No
subsequent revision to this Resolution has been reviewed by Mr. Oberlander for legal sufficiency or otherwise.
PASSED by the Board of Public Works and Safety of the City of Carmel, Indiana, this
day of , 2022, by a vote of ayes and nays.
CITY OF CARMEL, INDIANA
By and through its Board of Public Works and
Safety (“Board”)
By:
James Brainard, Presiding Officer
Date:
Mary Ann Burke, Member
Date:
Lori Watson, Member
Date:
ATTEST:
Sue Wolfgang, Clerk
Date:
Resolution No. BPW 12-21-22-02
Page Two of Two Pages
This Resolution was prepared by Jon Oberlander, Carmel Interim Corporation Counsel, on 12/5/2022 10:28 AM. No
subsequent revision to this Resolution has been reviewed by Mr. Oberlander for legal sufficiency or otherwise.
EXHIBIT A
EXHIBIT B
EXHIBIT B CON'T