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Home My WebLink AboutBPW_Minutes_12.21.2022 Board of Public Works and Safety Meeting 1 Minutes 2 Wednesday, December 7, 2022 – 10:00 a.m. 3 Council Chambers City Hall, One Civic Square 4 5 MEETING CALLED TO ORDER6 7 Mayor Brainard called the meeting to order at 10:02 AM. 8 9 MEMBERS PRESENT10 11 Mayor James Brainard, Board Members Lori Watson and Mary Ann Burke, and Deputy Clerk Holly Harmeyer 12 were present. 13 14 MINUTES15 16 Minutes from the November 16, 2022Regular Meeting. Board Member Burke moved to approve. Board Member 17 Watson seconded. Request approved 3-0.18 19 BID/QUOTE OPENINGS AND AWARDS20 21 Bid Opening for 21-05 City Center Dr & Veterans Way Roundabout 22 Lori Watson opened the bids and Mayor Brainard read them aloud. 23 Bid certification after the meeting resulted in the following totals: 24 25 Contractor Bid 26 Morphey Construction $3,200,000.00 27 Reith-Riley $2,538,637.79 28 White Construction $2,680,000.00 29 30 31 Bid Opening for Clay Township Center Addition 32 Lori Watson opened the bids and Mayor Brainard read them aloud. 33 Bid certification after the meeting resulted in the following totals: 34 35 Contractor Bid 1 Bid 2 36 Brandt Construction $609,000.00 $748,000.00 37 Meyers Construction Management, Inc. $750,000.00 $702,000.00 38 Powers & Sons $739,000.00 $590,000.00 39 40 41 Bid Opening for Utilities - Roof Replacement 42 Lori Watson opened the bids and Mayor Brainard read them aloud: 43 Bid certification after the meeting resulted in the following totals: 44 45 Contractor Bid 46 Horning Investments, LLC $405,352.00 47 Storm Warrior Roofing $264,870.00 48 Universal Roofing, LLC $295,770.00 49 DocuSign Envelope ID: 90B4CA35-810F-4B4C-8A71-145F6440AD8E Quote Award for Carmel Street Department Project 22-STR-09 – Gray Road Site Prep 50 Crystal Edmondson, Street Department, recommended awarding the bid to Yardberry Landscape Excavating 51 Company, LLC as they were the lowest and responsive bidder. Board Member Burke moved to award the bid to 52 Yardberry Landscape Excavating Company, LLC in the amount of $138,000.00. Board Member Watson 53 seconded. Request approved 3-0. 54 55 56 PERFORMANCE RELEASE/REDUCTION APPROVAL REQUESTS57 58 Resolution BPW 12-07-22-03; Yellow Dog Veterinary; Right of Way; Erosion Control; Smith Projects 59 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 60 61 CONTRACTS62 63 Request for Agreement between the City and Vendor; Axon Enterprise, Inc.; ($829,999.89); Body Cameras; Intent 64 to Piggyback off Cooperative Procurement Sourcewell Contract #010720-AXN 65 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 66 67 Request for Purchase of Goods and Services; Frederick’s Inc.; ($1,951.75); Carmel Data Center - Installing / 68 Powering / Grounding Additional Equipment; CO #3 69 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 70 71 Request for Purchase of Goods and Services; Info-Tech Research Group, Inc.; ($20,675.06); IT Research and 72 Advisory Services; Service Agreement 12/15/22 - 12/15/23 73 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 74 75 Request for Purchase of Goods and Services; Jim Houser d/b/a Sub-Zero Ice Sculptures; ($1,600.00); 76 Performance Agreement - Ice Carving - 2023 Festival of Ice at Carter Green 77 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 78 79 Request for Purchase of Goods and Services; Matthew W Stoddart; ($1,600.00); Performance Agreement - Ice 80 Carving - 2023 Festival of Ice at Carter Green 81 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 82 83 Request for Purchase of Goods and Services; Michael D Stoddart; ($500.00); Performance Agreement - Ice 84 Carving - 2023 Festival of Ice at Carter Green 85 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 86 87 Resolution BPW 12-07-22-01; A Resolution of the City of Carmel Board of Public Works and Safety 88 Acknowledging Agreement Between City and Vendor; The Center for the Performing Arts; ($3,245.00); Facility 89 Rental and Professional Services for Events 90 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 91 92 Resolution BPW 12-07-22-02; A Resolution of the City of Carmel Board of Public Works and Safety 93 Acknowledging Agreement Between City and Vendor; CC&T Construction, Inc..; ($143,600.00); Concrete 94 Panels; Additional Services Amendment 95 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 96 97 Resolution BPW 12-07-22-04; A Resolution of the City of Carmel Board of Public Works and Safety 98 Acknowledging Agreement Between City and Vendor; Volkert, Inc.; ($6,000.00); 20-ENG-11 - 3 Parcels - 99 Appraisal Services; Additional Services Amendment 100 DocuSign Envelope ID: 90B4CA35-810F-4B4C-8A71-145F6440AD8E Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 101 102 Request for Purchase of Goods and Services; Shannon Gerasimchik; ($1,600.00); Performance Agreement - Ice 103 Carving - 2023 Festival of Ice at Carter Green 104 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 105 106 Request for Purchase of Goods and Services; The Hoosier Company, Inc; ($21,036.04); Vorteq TMA w/15 Light 107 Pulsar AB 6 Intermittent Strobes 108 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 109 110 Request for Purchase of Goods and Services; Titus Arensberg; ($1,600.00); Performance Agreement - Ice 111 Carving - 2023 Festival of Ice at Carter Green 112 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 113 114 REQUEST TO USE CITY STREETS/PROPERTY115 116 Request to Acknowledge Mayor’s Approval of a Temporary Parking Spot; 3rd Ave SW; Christkindlmarkt - 117 Character Parking; Fridays and Saturdays; December 3 - 24, 2022 118 Board Member Burke moved to approve based on all conditions by City departments being met. Board Member 119 Watson seconded. Request approved 3-0. 120 121 Request to Use Caucus Room; Traditions on the Monon - Annual Homeowners Meeting; December 13, 2022; 122 6:00 PM – 8:30 PM 123 Board Member Burke moved to approve based on all conditions by City departments being met. Board Member 124 Watson seconded. Request approved 3-0. 125 126 OTHER127 128 Resolution BPW 12-07-22-05; A Resolution of the City of Carmel Board of Public Works and Safety Setting the 129 Meeting for the Elections of Two (2) Elected Carmel Police Merit Board Commissioners 130 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 131 132 Request for Agreement between the City of Carmel and Carmel Professional Fire Fighters International 133 Association of Fire Fighters Local 4444; January 1, 2023 - December 31, 2024 134 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 135 136 Request for Agreement between the City of Carmel and Fraternal Order of Police Lodge #185; January 1, 2023 137 - December 31, 2024 138 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 139 140 Request for Consent to Encroach and Variance; 41 N Range Line Road 141 Board Member Burke moved to approve based on all conditions by the City engineer being met. Board Member 142 Watson seconded. Request approved 3-0. 143 144 Request for Consent to Encroach and Variance; 1627 Quail Glen Court 145 Board Member Burke moved to approve based on all conditions by the City engineer being met. Board Member 146 Watson seconded. Request approved 3-0. 147 148 Request for Consent to Encroach and Variance; 2647 Highmount Court 149 Board Member Burke moved to approve based on all conditions by the City engineer being met. Board Member 150 Watson seconded. Request approved 3-0. 151 DocuSign Envelope ID: 90B4CA35-810F-4B4C-8A71-145F6440AD8E 152 Request for Consent to Encroach and Variance; 14035 Inglenook Lane 153 Board Member Burke moved to approve based on all conditions by the City engineer being met. Board Member 154 Watson seconded. Request approved 3-0. 155 156 Request for Drainage Easement; 331 1st Ave NE; NE & NW Quad Alley Drainage Improvements 157 Board Member Burke moved to approve based on all conditions by the City engineer being met. Board Member 158 Watson seconded. Request approved 3-0. 159 160 Request for Grant of Perpetual Storm Water Quality Management Easement; 4620 E 96th Street; Tom Wood 161 Jaguar 162 Board Member Burke moved to approve based on all conditions by the City engineer being met. Board Member 163 Watson seconded. Request approved 3-0. 164 165 Request for Grant of Perpetual Storm Water Quality Management Easement; 10404 Ditch Road 166 Board Member Burke moved to approve based on all conditions by the City engineer being met. Board Member 167 Watson seconded. Request approved 3-0. 168 169 Request for New Curb Cut; 706 Auman Drive West 170 Board Member Burke moved to approve based on all conditions by the City engineer being met. Board Member 171 Watson seconded. Request approved 3-0. 172 173 Request for Open Pavement Cut; 10610 Park Avenue 174 Board Member Burke moved to approve based on all conditions by the City engineer being met. Board Member 175 Watson seconded. Request approved 3-0. 176 177 Request for Petition to Vacate a Public Right of Way; Old Meridian and Main Redevelopment Project; JR Farmer 178 Finance SC, LLC 179 Board Member Burke moved to approve based on all conditions by the City engineer being met. Board Member 180 Watson seconded. Request approved 3-0. 181 182 Request for Road Closure; Superior Street between 103rd Street and Illinois 183 Board Member Burke moved to approve based on all conditions by the City engineer being met. Board Member 184 Watson seconded. Request approved 3-0. 185 186 Request for Storm Water Technical Standards Waiver; 12400 Shelborne Road 187 Board Member Burke moved to approve based on all conditions by the City engineer being met. Board Member 188 Watson seconded. Request approved 3-0. 189 190 Request for Waiver of BPW Res. No. 04-28-17-01 / Lane Restriction; NW Corner of Main Street and Brookshire 191 Parkway; Utility Pole Replacement 192 Board Member Burke moved to approve based on all conditions by the City engineer being met. Board Member 193 Watson seconded. Request approved 3-0. 194 195 Request for Waiver of BPW Res. No. 04-28-17-01 / Lane Restrictions; 106th between Ditch and Towne Roads; 196 Multiple Utility Pole Replacements 197 Board Member Burke moved to approve based on all conditions by the City engineer being met. Board Member 198 Watson seconded. Request approved 3-0. 199 200 Request for Waiver of BPW Res. No. 04-28-17-01 / Lane Restrictions; Facility Relocations; Needed due to 201 Conflicts with City’s Smoky Row Reconstruction and Duke Burial Projects 202 DocuSign Envelope ID: 90B4CA35-810F-4B4C-8A71-145F6440AD8E Board Member Burke moved to approve based on all conditions by the City engineer being met. Board Member 203 Watson seconded. Request approved 3-0. 204 205 ADD-ONS206 207 Board Member Burke moved to add an Engineering item to the agenda. Board Member Watson seconded. Adding on 208 of Engineering item approved 3-0. 209 210 Replat; Hamilton Crossing East Lots 1, 2A & 2B 211 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 212 213 RECESS214 215 At the request of Sergey Grechukhin, Office of Corporation Counsel, Mayor Brainard called a recess of the meeting 216 at 10:16 a.m. 217 218 Mayor Brainard called the meeting back to order at 10:19 a.m. 219 220 HEARING UNDER INDIANA CODE §36-7-9 221 222 Order to Repair and Rehabilitate; 729 Mayfair Lane; 17-09-34-00-02-033.000 223 Mayor James Brainard presiding. 224 225 Alli Lynch-McGrath, Assistant Corporation Counsel, City of Carmel, appeared as counsel on behalf of the City 226 of Carmel. 227 228 Brent Liggett, Deputy Building Commissioner, City of Carmel, was called as a witness by the City of Carmel and 229 provided sworn testimony to the Board. 230 231 Mayor James Brainard, upon noting no one with a property interest was present at the hearing, called for 232 someone to appear on behalf in defense of this action. No one else appeared to provide evidence and/or argument 233 to the Board. 234 235 After hearing all evidence and argument, Board Member Burke moved for the Board to affirm the Order to Repair 236 and Rehabilitate, as Counsel for the City stated, and the determination that the property was unsafe. Board 237 Member Watson seconded. No further discussion was requested. The Board voted unanimously to approve (3-0). 238 239 ADJOURNMENT240 241 Mayor Brainard adjourned the meeting at 10:28 a.m. 242 243 244 APPROVED: ____________________________________ 245 Sue Wolfgang – City Clerk 246 247 _____________________________________ 248 Mayor James Brainard 249 ATTEST: 250 __________________________________ 251 Sue Wolfgang – City Clerk 252 DocuSign Envelope ID: 90B4CA35-810F-4B4C-8A71-145F6440AD8E