HomeMy WebLinkAboutCC 09-19-22-03/Approving Hamilton Cty Emergency Mgmt Emergency Ops PlanSPONSORS: Councilors Rider, Nelson and Aasen
This Resolution was prepared by Jon Oberlander, Carmel Corporation Counsel, on 09/8/22 at 10:15 a.m. No
subsequent revision to this Resolution has been reviewed by Mr. Oberlander for legal sufficiency or otherwise.
S:\Resolutions-CCC\2022\CC 9-19-22-03 Hamilton County Emergency Management EOP Resolution Clean.docx9/9/2022 11:47 AM
RESOLUTION CC 09-19-22-03
A RESOLUTION OF THE COMMON COUNCIL OF THE CITY OF CARMEL, INDIANA,
APPROVING THE HAMILTON COUNTY EMERGENCY MANAGEMENT EMERGENCY
OPERATIONS PLAN
Synopsis: This resolution approves the Hamilton County Emergency Management Emergency
Operations Plan for disaster preparedness and response.
WHEREAS, for the purposes of disaster preparedness and response, the City of Carmel (the “City”)
is under the jurisdiction of and served by Hamilton County Emergency Management (“HCEM”), which is
the local disaster agency for Hamilton County, Indiana; and
WHEREAS, Indiana Code § 10-14-3-17 requires local disaster agencies to prepare and keep current
a local disaster emergency plan for its area; and
WHEREAS, HCEM recently drafted and implemented the 2022 Emergency Operations Plan (the
“Plan”) which is attached hereto as Exhibit A and incorporated herein by this reference; and
WHEREAS, the Plan includes and details the responsibilities for political subdivisions within the
jurisdiction of HCEM; and
WHEREAS, the Common Council hereby finds that it is in the best of the citizens of Carmel to
support and approve the Plan.
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Carmel,
Indiana, as follows:
Section 1. The foregoing Recitals are incorporated herein by this reference.
Section 2. The Hamilton County Emergency Management 2022 Emergency Operations Plan is
hereby approved.
Resolution CC 09-19-22-03
Page One of Two Pages
DocuSign Envelope ID: 9E1CD999-8B97-454C-90E2-CD476FEA36C0
SPONSORS: Councilors Rider, Nelson and Aasen
This Resolution was prepared by Jon Oberlander, Carmel Corporation Counsel, on 09/8/22 at 10:15 a.m. No
subsequent revision to this Resolution has been reviewed by Mr. Oberlander for legal sufficiency or otherwise.
S:\Resolutions-CCC\2022\CC 9-19-22-03 Hamilton County Emergency Management EOP Resolution Clean.docx9/9/2022 11:47 AM
SO RESOLVED, by the Common Council of the City of Carmel, Indiana, this ____ day of
________, 2022, by a vote of _____ ayes and _____ nays.
COMMON COUNCIL FOR THE CITY OF CARMEL
___________________________________
Kevin D. Rider, President Jeff Worrell, Vice-President
___________________________________ ____________________________________
Sue Finkam Laura Campbell
___________________________________ ____________________________________
H. Bruce Kimball Anthony Green
___________________________________ ___________________________________
Adam Aasen Tim Hannon
___________________________________
Miles Nelson
ATTEST:
__________________________________
Sue Wolfgang, Clerk
Presented by me to the Mayor of the City of Carmel, Indiana this ____ day of
_________________________ 2022, at _______ __.M.
____________________________________
Sue Wolfgang, Clerk
Approved by me, Mayor of the City of Carmel, Indiana, this _____ day of
________________________ 2022, at _______ __.M.
____________________________________
James Brainard, Mayor
ATTEST:
___________________________________
Sue Wolfgang, Clerk
Resolution CC 09-19-22-03
Page Two of Two Pages
DocuSign Envelope ID: 9E1CD999-8B97-454C-90E2-CD476FEA36C0
7
11:00
September
September
Not Present
21st
Not Present
A10:30
19th
0
21st
September A
Hamilton County Emergency Management
Emergency Operations Plan
DRAFT 2022 Version EXHIBIT A
DocuSign Envelope ID: 9E1CD999-8B97-454C-90E2-CD476FEA36C0
Hamilton County Emergency Management
Emergency Operations Plan
Page 2 of 156
Contents
Memorandum ............................................................................................................................................. 15
Letter of Agreement ................................................................................................................................... 16
Record of Changes ...................................................................................................................................... 19
Record of Distribution ................................................................................................................................. 20
Mission, Purpose, Scope, Situation Overview, and Assumptions ............................................................... 21
Mission .................................................................................................................................................... 21
Purpose ................................................................................................................................................... 21
Scope ....................................................................................................................................................... 21
Situations and Assumptions .................................................................................................................... 22
Key Planning Assumptions ...................................................................................................................... 22
Target Capabilities .................................................................................................................................. 23
Organization ............................................................................................................................................ 24
Emergency Support Function Annex ...................................................................................................... 24
Hazard-Specific Annex ............................................................................................................................ 24
Appendices .............................................................................................................................................. 24
Limitations .............................................................................................................................................. 24
Paradox of a Crisis ................................................................................................................................... 25
Authorities .............................................................................................................................................. 26
Federal .................................................................................................................................................... 26
State ........................................................................................................................................................ 26
Local ........................................................................................................................................................ 26
Concept of Operations ................................................................................................................................ 26
General ................................................................................................................................................ 26
Incident Management and the National Incident Management System ............................................... 26
Multi-Agency Coordination ..................................................................................................................... 27
Emergency Support Functions (ESFs)...................................................................................................... 28
Indiana Department of Homeland Security District Collaboration ......................................................... 29
Hamilton County Emergency Operations Center (EOC) ......................................................................... 29
Structure and Organization ................................................................................................................. 29
Data Collection and Dissemination ..................................................................................................... 30
Resource Management ....................................................................................................................... 30
DocuSign Envelope ID: 9E1CD999-8B97-454C-90E2-CD476FEA36C0
Hamilton County Emergency Management
Emergency Operations Plan
Page 3 of 156
Volunteer Coordination ...................................................................................................................... 30
Private Sector Coordination ................................................................................................................ 30
State and Federal Coordination .......................................................................................................... 31
Public Information .............................................................................................................................. 31
Damage Assessment and Common Operating Picture ....................................................................... 31
Joint Continuity Planning .................................................................................................................... 31
Continuity of Government (COG) ....................................................................................................... 32
Continuity of Operations (COOP) ........................................................................................................ 32
Emergency Management Phases – General Activities............................................................................ 32
Mitigation ............................................................................................................................................ 32
Preparedness ...................................................................................................................................... 33
Response ............................................................................................................................................. 33
Recovery .............................................................................................................................................. 34
Direction, Control, and Coordination .......................................................................................................... 34
Strategic Direction .................................................................................................................................. 35
Operational Direction versus Tactical Control ........................................................................................ 36
Coordination ........................................................................................................................................... 39
Financial Management and Administration ............................................................................................... 40
Responsibilities ................................................................................................................................... 40
Financial Management Operations ..................................................................................................... 40
Financial Records and Supporting Documentation ............................................................................ 41
Guidance for Financial Operations ..................................................................................................... 41
Plan Maintenance ....................................................................................................................................... 41
Responsibilities ................................................................................................................................... 41
Frequency............................................................................................................................................ 42
Testing, Evaluation, Assessment, and Corrective Action .................................................................... 42
Testing ................................................................................................................................................. 42
Evaluation and Assessment ................................................................................................................ 42
Corrective Action ................................................................................................................................ 42
Emergency Support Function Annexes ...................................................................................................... 43
ESF-1 – Transportation ................................................................................................................................ 44
Primary Agency ....................................................................................................................................... 44
DocuSign Envelope ID: 9E1CD999-8B97-454C-90E2-CD476FEA36C0
Hamilton County Emergency Management
Emergency Operations Plan
Page 4 of 156
Support Agencies .................................................................................................................................... 44
Purpose ................................................................................................................................................... 44
Scope ....................................................................................................................................................... 44
Policies .................................................................................................................................................... 44
Concept of Operations ............................................................................................................................ 45
Responsibilities ....................................................................................................................................... 45
Primary Agency ................................................................................................................................... 45
Support Agencies ................................................................................................................................ 46
ESF-1 – Transportation Checklist ................................................................................................................ 47
Preparedness Checklist ........................................................................................................................... 47
Requirements of Each ESF Lead Agency ............................................................................................. 47
Operational Preparedness .................................................................................................................. 47
Planning Preparedness........................................................................................................................ 47
Logistical Preparedness ....................................................................................................................... 47
Training and Exercise .......................................................................................................................... 48
Response ................................................................................................................................................. 48
0 – 12 Hours ........................................................................................................................................ 48
12 – 24 Hours ...................................................................................................................................... 49
24 – 36 Hours ...................................................................................................................................... 49
Recovery.................................................................................................................................................. 50
Mitigation ................................................................................................................................................ 50
ESF-2 – Communications............................................................................................................................. 51
Primary Agency ....................................................................................................................................... 51
Support Agencies .................................................................................................................................... 51
Purpose ................................................................................................................................................... 51
Scope ....................................................................................................................................................... 51
Policies .................................................................................................................................................... 51
Concept of Operations ............................................................................................................................ 52
Responsibilities ....................................................................................................................................... 52
Primary Agency ................................................................................................................................... 52
Support Agencies ................................................................................................................................ 53
ESF-2 – Communications Checklist ............................................................................................................. 54
DocuSign Envelope ID: 9E1CD999-8B97-454C-90E2-CD476FEA36C0
Hamilton County Emergency Management
Emergency Operations Plan
Page 5 of 156
Preparedness Checklist ........................................................................................................................... 54
Requirements of Each ESF Lead Agency ............................................................................................. 54
Operational Preparedness ...................................................................................................................... 54
Planning Preparedness ........................................................................................................................... 54
Logistical Preparedness ........................................................................................................................... 55
Training and Exercise .............................................................................................................................. 55
Response ................................................................................................................................................. 55
0 – 12 Hours ........................................................................................................................................ 55
12-24 Hours ......................................................................................................................................... 56
24-36 Hours ......................................................................................................................................... 56
Recovery.................................................................................................................................................. 57
Mitigation ................................................................................................................................................ 57
ESF-3 – Public Works and Engineering ........................................................................................................ 58
Primary Agency ....................................................................................................................................... 58
Support Agencies ................................................................................................................................ 58
Purpose ................................................................................................................................................... 58
Scope ....................................................................................................................................................... 58
Policies .................................................................................................................................................... 58
Concept of Operations ............................................................................................................................ 59
Responsibilities ....................................................................................................................................... 59
Primary Agency ................................................................................................................................... 59
Support Agencies ................................................................................................................................ 59
ESF-3 – Public Works and Engineering Checklist ........................................................................................ 61
Preparedness Checklist ........................................................................................................................... 61
Requirements of Each ESF Lead Agency ............................................................................................. 61
Operational Preparedness ...................................................................................................................... 61
Planning Preparedness ........................................................................................................................... 61
Logistical Preparedness ........................................................................................................................... 62
Training and Exercise .............................................................................................................................. 62
Response ................................................................................................................................................. 62
0 – 12 Hours ........................................................................................................................................ 62
12-24 Hours ......................................................................................................................................... 63
DocuSign Envelope ID: 9E1CD999-8B97-454C-90E2-CD476FEA36C0
Hamilton County Emergency Management
Emergency Operations Plan
Page 6 of 156
24-36 Hours ......................................................................................................................................... 63
Recovery.................................................................................................................................................. 64
Mitigation ................................................................................................................................................ 64
ESF-4 – Firefighting ..................................................................................................................................... 65
Primary Agency ....................................................................................................................................... 65
Support Agencies .................................................................................................................................... 65
Purpose ................................................................................................................................................... 65
Scope ....................................................................................................................................................... 65
Policies .................................................................................................................................................... 65
Concept of Operations ............................................................................................................................ 65
Responsibilities ....................................................................................................................................... 66
Primary Agency ................................................................................................................................... 66
Support Agencies ................................................................................................................................ 66
ESF-4 – Firefighting Checklist ...................................................................................................................... 67
Operational Preparedness .................................................................................................................. 67
Planning Preparedness........................................................................................................................ 67
Logistical Preparedness ....................................................................................................................... 68
Training and Exercise .......................................................................................................................... 68
Response ................................................................................................................................................. 68
0 – 12 Hours ........................................................................................................................................ 68
12-24 Hours ......................................................................................................................................... 69
24-36 Hours ......................................................................................................................................... 69
Recovery.................................................................................................................................................. 70
Mitigation ................................................................................................................................................ 70
ESF-5 – Emergency Management ............................................................................................................... 71
ESF-6 – Mass Care, Housing, and Human Services ..................................................................................... 72
Primary Agency ....................................................................................................................................... 72
Support Agencies .................................................................................................................................... 72
Purpose ................................................................................................................................................... 72
Scope ....................................................................................................................................................... 72
Policies .................................................................................................................................................... 72
Concept of Operations ............................................................................................................................ 73
DocuSign Envelope ID: 9E1CD999-8B97-454C-90E2-CD476FEA36C0
Hamilton County Emergency Management
Emergency Operations Plan
Page 7 of 156
Responsibilities ....................................................................................................................................... 74
Primary Agency ................................................................................................................................... 74
Support Agencies ................................................................................................................................ 75
ESF-6 – Mass Care, Housing, and Human Services Checklist ...................................................................... 77
Preparedness Checklist ........................................................................................................................... 77
Requirements of Each ESF Lead Agency ............................................................................................. 77
Operational Preparedness .................................................................................................................. 77
Planning Preparedness........................................................................................................................ 77
Logistical Preparedness ....................................................................................................................... 77
Training and Exercise .......................................................................................................................... 78
Response ................................................................................................................................................. 78
0 – 12 Hours ........................................................................................................................................ 78
12-24 Hours ......................................................................................................................................... 79
24-36 Hours ......................................................................................................................................... 79
Recovery.................................................................................................................................................. 79
Mitigation ................................................................................................................................................ 80
ESF-7 – Resource Support ........................................................................................................................... 81
ESF-8 – Public Health and Medical Services ................................................................................................ 82
Primary Agency ....................................................................................................................................... 82
Support Agencies .................................................................................................................................... 82
Hospitals: ................................................................................................................................................ 82
Emergency Medical Services (EMS): ....................................................................................................... 82
Purpose ................................................................................................................................................... 82
Scope ....................................................................................................................................................... 83
Policies .................................................................................................................................................... 83
Concept of Operations ............................................................................................................................ 83
Responsibilities ....................................................................................................................................... 84
Primary Agency ................................................................................................................................... 84
Support Agencies ................................................................................................................................ 85
ESF-8 – Public Health and Medical Services Checklist ................................................................................ 90
Preparedness Checklist ........................................................................................................................... 90
Requirements of Each ESF Lead Agency ............................................................................................. 90
DocuSign Envelope ID: 9E1CD999-8B97-454C-90E2-CD476FEA36C0
Hamilton County Emergency Management
Emergency Operations Plan
Page 8 of 156
Operational Preparedness .................................................................................................................. 90
Planning Preparedness........................................................................................................................ 90
Logistical Preparedness ....................................................................................................................... 90
Training and Exercise .......................................................................................................................... 91
Response ................................................................................................................................................. 91
0 – 12 Hours ........................................................................................................................................ 91
12-24 Hours ......................................................................................................................................... 92
24-36 Hours ......................................................................................................................................... 92
Recovery.................................................................................................................................................. 93
Mitigation ................................................................................................................................................ 93
ESF-9 – Urban Search and Rescue ............................................................................................................... 94
Primary Agency ....................................................................................................................................... 94
Support Agencies .................................................................................................................................... 94
Purpose ................................................................................................................................................... 94
Scope ....................................................................................................................................................... 94
Policies .................................................................................................................................................... 94
Concept of Operations ............................................................................................................................ 94
Responsibilities ....................................................................................................................................... 95
Primary Agency ................................................................................................................................... 95
Support Agencies ................................................................................................................................ 95
ESF-9 – Urban Search and Rescue ............................................................................................................... 96
Preparedness Checklist ........................................................................................................................... 96
Requirements of Each ESF Lead Agency ............................................................................................. 96
Operational Preparedness .................................................................................................................. 96
Planning Preparedness........................................................................................................................ 96
Logistical Preparedness ....................................................................................................................... 96
Training and Exercise .......................................................................................................................... 97
Response ................................................................................................................................................. 97
0 – 12 Hours ........................................................................................................................................ 97
12-24 Hours ......................................................................................................................................... 98
24-36 Hours ......................................................................................................................................... 98
Recovery.................................................................................................................................................. 98
DocuSign Envelope ID: 9E1CD999-8B97-454C-90E2-CD476FEA36C0
Hamilton County Emergency Management
Emergency Operations Plan
Page 9 of 156
Mitigation ................................................................................................................................................ 99
ESF-10 – Hazardous Materials Response .................................................................................................. 100
Primary Agency ..................................................................................................................................... 100
Support Agencies .................................................................................................................................. 100
Purpose ................................................................................................................................................. 100
Scope ..................................................................................................................................................... 100
Policies .................................................................................................................................................. 100
Concept of Operations .......................................................................................................................... 100
Responsibilities ..................................................................................................................................... 101
Primary Agency ................................................................................................................................. 101
Support Agencies .............................................................................................................................. 101
ESF-10 – Hazardous Materials Response Checklist ................................................................................... 102
Preparedness Checklist ......................................................................................................................... 102
Requirements of Each ESF Lead Agency ........................................................................................... 102
Operational Preparedness ................................................................................................................ 102
Planning Preparedness...................................................................................................................... 102
Logistical Preparedness ..................................................................................................................... 103
Training and Exercise ........................................................................................................................ 103
Response ............................................................................................................................................... 103
0 – 12 Hours ...................................................................................................................................... 103
12-24 Hours ....................................................................................................................................... 104
24-36 Hours ....................................................................................................................................... 104
Recovery................................................................................................................................................ 105
Mitigation .............................................................................................................................................. 105
ESF-11 – Agriculture and Natural Resources ............................................................................................ 106
Primary Agency ..................................................................................................................................... 106
Support Agencies .................................................................................................................................. 106
Purpose ................................................................................................................................................. 106
Scope ..................................................................................................................................................... 106
Policies .................................................................................................................................................. 106
Concept of Operations .......................................................................................................................... 106
Responsibilities ..................................................................................................................................... 107
DocuSign Envelope ID: 9E1CD999-8B97-454C-90E2-CD476FEA36C0
Hamilton County Emergency Management
Emergency Operations Plan
Page 10 of 156
Primary Agency ................................................................................................................................. 107
Support Agencies .............................................................................................................................. 107
ESF-11 – Agriculture and Natural Resources Checklist ............................................................................. 109
Preparedness Checklist ......................................................................................................................... 109
Requirements of Each ESF Lead Agency ........................................................................................... 109
Operational Preparedness ................................................................................................................ 109
Planning Preparedness...................................................................................................................... 109
Logistical Preparedness ..................................................................................................................... 109
Training and Exercise ........................................................................................................................ 110
Response ............................................................................................................................................... 110
0 – 12 Hours ...................................................................................................................................... 110
12-24 Hours ....................................................................................................................................... 111
24-36 Hours ....................................................................................................................................... 111
Recovery................................................................................................................................................ 111
Mitigation .............................................................................................................................................. 112
ESF-12 – Energy ......................................................................................................................................... 113
Support Agencies .................................................................................................................................. 113
Purpose ................................................................................................................................................. 113
Scope ..................................................................................................................................................... 113
Policies .................................................................................................................................................. 113
Concept of Operations .......................................................................................................................... 114
Responsibilities ..................................................................................................................................... 114
Primary Agency ................................................................................................................................. 114
Support Agencies .............................................................................................................................. 115
ESF-12 – Energy Checklist ......................................................................................................................... 116
Preparedness Checklist ......................................................................................................................... 116
Requirements of Each ESF Lead Agency ........................................................................................... 116
Operational Preparedness ................................................................................................................ 116
Planning Preparedness...................................................................................................................... 116
Logistical Preparedness ..................................................................................................................... 116
Training and Exercise ........................................................................................................................ 117
Response ............................................................................................................................................... 117
DocuSign Envelope ID: 9E1CD999-8B97-454C-90E2-CD476FEA36C0
Hamilton County Emergency Management
Emergency Operations Plan
Page 11 of 156
0 – 12 Hours ...................................................................................................................................... 117
12-24 Hours ....................................................................................................................................... 118
24-36 Hours ....................................................................................................................................... 118
Recovery................................................................................................................................................ 118
Mitigation .............................................................................................................................................. 119
ESF-13 – Public Safety and Security .......................................................................................................... 120
Primary Agency ..................................................................................................................................... 120
Support Agencies .................................................................................................................................. 120
Purpose ................................................................................................................................................. 120
Scope ..................................................................................................................................................... 120
Policies .................................................................................................................................................. 120
Concept of Operations .......................................................................................................................... 120
Responsibilities ..................................................................................................................................... 121
Primary Agency ................................................................................................................................. 121
Supporting Agencies ......................................................................................................................... 122
ESF-13 – Public Safety and Security Checklist ........................................................................................... 123
Preparedness Checklist ......................................................................................................................... 123
Requirements of Each ESF Lead Agency ........................................................................................... 123
Operational Preparedness ................................................................................................................ 123
Planning Preparedness...................................................................................................................... 123
Logistical Preparedness ..................................................................................................................... 124
Training and Exercise ........................................................................................................................ 124
Response ............................................................................................................................................... 124
0 – 12 Hours ...................................................................................................................................... 124
12-24 Hours ....................................................................................................................................... 125
24-36 Hours ....................................................................................................................................... 125
Recovery................................................................................................................................................ 126
Mitigation .............................................................................................................................................. 126
ESF-14 – Long Term Community Recovery ............................................................................................... 127
Primary Agency ..................................................................................................................................... 127
Support Agencies .................................................................................................................................. 127
Purpose ................................................................................................................................................. 127
DocuSign Envelope ID: 9E1CD999-8B97-454C-90E2-CD476FEA36C0
Hamilton County Emergency Management
Emergency Operations Plan
Page 12 of 156
Scope ..................................................................................................................................................... 127
Policies .................................................................................................................................................. 127
Concept of Operations .......................................................................................................................... 128
Responsibilities ..................................................................................................................................... 129
Primary Agency ................................................................................................................................. 129
Support Agencies .............................................................................................................................. 129
ESF-14 – Long Term Recovery Checklist ................................................................................................... 130
Preparedness Checklist ......................................................................................................................... 130
Requirements of Each ESF Lead Agency ........................................................................................... 130
Operational Preparedness ................................................................................................................ 130
Planning Preparedness...................................................................................................................... 130
Logistical Preparedness ..................................................................................................................... 130
Training and Exercise ........................................................................................................................ 131
Response ............................................................................................................................................... 131
0 – 12 Hours ...................................................................................................................................... 131
12-24 Hours ....................................................................................................................................... 132
24 – 36 Hours .................................................................................................................................... 132
Recovery................................................................................................................................................ 132
Mitigation .............................................................................................................................................. 133
ESF-15 – Public Information Officer .......................................................................................................... 134
Primary Agency ..................................................................................................................................... 134
Support Agencies .................................................................................................................................. 134
Purpose ................................................................................................................................................. 134
Scope ..................................................................................................................................................... 134
Policies .................................................................................................................................................. 134
Concept of Operations .......................................................................................................................... 134
Responsibilities ..................................................................................................................................... 135
Primary Agency ................................................................................................................................. 135
Support Agencies .............................................................................................................................. 135
ESF-15 – Public Information Officer Checklist........................................................................................... 136
Preparedness Checklist ......................................................................................................................... 136
Requirements of Each ESF Lead Agency ........................................................................................... 136
DocuSign Envelope ID: 9E1CD999-8B97-454C-90E2-CD476FEA36C0
Hamilton County Emergency Management
Emergency Operations Plan
Page 13 of 156
Operational Preparedness ................................................................................................................ 136
Planning Preparedness...................................................................................................................... 136
Logistical Preparedness ..................................................................................................................... 137
Training and Exercise ........................................................................................................................ 137
Response ............................................................................................................................................... 137
0 – 12 Hours ...................................................................................................................................... 137
12-24 Hours ....................................................................................................................................... 138
24-36 Hours ....................................................................................................................................... 138
Recovery................................................................................................................................................ 138
Mitigation .............................................................................................................................................. 139
Parks Department ..................................................................................................................................... 140
Primary Agency ..................................................................................................................................... 140
Support Agencies .................................................................................................................................. 140
Purpose ................................................................................................................................................. 140
Scope ..................................................................................................................................................... 140
Policies .................................................................................................................................................. 140
Concept of Operations .......................................................................................................................... 140
Responsibilities ..................................................................................................................................... 140
Primary Agency ................................................................................................................................. 140
Support Agencies .............................................................................................................................. 141
Parks Department Checklist ...................................................................................................................... 142
Preparedness Checklist ......................................................................................................................... 142
Requirements of Each ESF Lead Agency ........................................................................................... 142
Operational Preparedness ................................................................................................................ 142
Planning Preparedness...................................................................................................................... 142
Logistical Preparedness ..................................................................................................................... 142
Training and Exercise ........................................................................................................................ 143
Response ............................................................................................................................................... 143
0 – 12 Hours ...................................................................................................................................... 143
12-24 Hours ....................................................................................................................................... 144
24-36 Hours ....................................................................................................................................... 144
Recovery................................................................................................................................................ 145
DocuSign Envelope ID: 9E1CD999-8B97-454C-90E2-CD476FEA36C0
Hamilton County Emergency Management
Emergency Operations Plan
Page 14 of 156
Mitigation .............................................................................................................................................. 145
All Hazards Annex ..................................................................................................................................... 146
Hazard-Specific Information ..................................................................................................................... 147
Purpose ................................................................................................................................................. 147
Definition .............................................................................................................................................. 147
Hazard Specific Summaries ....................................................................................................................... 147
Hazard-Specific Summaries Information .............................................................................................. 147
Flooding................................................................................................................................................. 147
Monitoring ........................................................................................................................................ 148
Flood Advisory System ...................................................................................................................... 148
Flooding Supporting Documents ...................................................................................................... 149
Severe Thunderstorms and Tornadoes ................................................................................................. 149
Severe Thunderstorms and Tornadoes Supporting Documents ....................................................... 149
Winter Storms ....................................................................................................................................... 150
Travel Advisory System ..................................................................................................................... 150
Winter Storms Supporting Documents ............................................................................................. 150
Hazardous Materials ............................................................................................................................. 151
Hazardous Material Supporting Documents ..................................................................................... 151
Mass Evacuation ................................................................................................................................... 152
Mass Evacuation Supporting Documents ......................................................................................... 152
Mass Fatalities Incidents ....................................................................................................................... 152
Mass Fatality Supporting Documents ............................................................................................... 153
Terrorism and Active Assailant Incidents .............................................................................................. 153
Terrorism/Active Assailant Supporting Documents.......................................................................... 154
Abbreviations and Acronyms .................................................................................................................... 155
DocuSign Envelope ID: 9E1CD999-8B97-454C-90E2-CD476FEA36C0
Page 15 of 156
Hamilton County Board of Commissioners
1 Hamilton County Square
Noblesville, IN 46060
Memorandum
To: Hamilton County Public Safety Agencies, Partners, and Stakeholders
From: Hamilton County Board of Commissioners
Date: [DATE]
Re: Promulgation of the Hamilton County Emergency Operations Plan
Hamilton County faces the threat of emergencies and disasters. To this end, government at all levels
has a responsibility for the health, safety, and general welfare of its citizens.
It has been proven normal day-to-day procedures are sometimes insufficient for effective
emergency or disaster response. Thus, extraordinary measures must be implemented quickly if loss
of life and property is to be minimized. The Hamilton County Emergency Operations Plan (EOP)
considers key actions necessary to meet the challenges of emergency and disaster situations.
Indiana Code 10-14-3-17 requires local jurisdictions to develop and maintain an emergency
operations plan. The Hamilton County EOP satisfies this statutory requirement and outlines the
necessary steps for local government and emergency partners to:
1. Fully understand their responsibilities as outlined by the document.
2. Support activities related to the protection of personnel, equipment, and critical public
records during times of emergency or disaster.
3. Ensure the continuity of essential services, which may be needed during and after
emergencies or disasters.
4. Build and foster strong relationships and collaboration with agencies, departments, and
personnel to build an effective emergency management program within Hamilton
County.
Hamilton County Emergency Management has been designated as the primary agency
responsible for the coordination and preparation of the EOP. It shall be consistent with the
National Response Framework, the National Incident Management System, as well as other key
state and federal policies and standards.
This plan is effective [DATE]
Steven C. Dillinger
Hamilton County Commissioner
Christine Altman
Hamilton County Commissioner
Mark Heirbrandt
Hamilton County Commissioner
DocuSign Envelope ID: 9E1CD999-8B97-454C-90E2-CD476FEA36C0
Hamilton County Emergency Management
Emergency Operations Plan
Page 16 of 156
Letter of Agreement
The Hamilton County Emergency Operations Plan (EOP), formerly the Comprehensive Emergency
Management Plan (CEMP), establishes the basis for coordinating emergency and disaster activities
within the county. The EOP assumes an emergency or disaster may overwhelm the capability of the
County and establishes the necessary protocols for emergency management coordination.
The EOP encompasses the four phases of emergency management: mitigation, preparedness,
response, and recovery. The EOP also considers homeland security issues by directing personnel
and resources towards prevention and protection activities.
The EOP is the foundation and all local, municipal, and county agencies should develop standard
operating procedures or guides. These components articulate the way tasks, functions, and
activities will be accomplished. These procedures may be administrative, routine, operational, or
tactical in nature.
The EOP utilizes the organizational structure supported by the National Incident Management System
(NIMS). Resources are assigned depending on the type of needs dictated by the incident. Resources
are organized in this fashion for ease of direction, control, and coordination before, during, and after
emergencies and disasters. For example, county agencies with public health and medical
responsibilities may be grouped into operations for response and planning for recovery purposes.
Agencies are grouped into one or more Emergency Support Functions (ESFs) to assist in resource
management and situational awareness. ESFs have lead agencies or entities responsible for the
communication and coordination among key partners before, during, and after the plan is achieved.
Agencies included have agreed by resolution to support the EOP and to carry out their assigned
functional responsibilities. Additional entities not directly identified in the EOP may also be called
upon to support facilities, equipment, personnel, or other resource needs during a county response
to an emergency or disaster.
Local, municipal, and county agencies further agree to support the EMAC and ongoing emergency
planning efforts to include public safety, specialized training and exercise, and ongoing maintenance
and evaluation of the EOP to ensure continual improvement.
This plan replaces the Hamilton County CEMP promulgated January 1, 2020.
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Town of Arcadia
Rich Versprille, Council President
Town of Atlanta
Murry Dixon, Council President
City of Carmel
James Brainard, Mayor
Town of Cicero
Chad Amos, Council President
City of Fishers
Scott Fadness, Mayor
City of Noblesville
Chris Jensen, Mayor
Town of Sheridan
Silas DeVaney III, Council President
City of Westfield
Andy Cook, Mayor
Hamilton County Auditor’s Office
Robin Mills, Auditor
Hamilton County Sheriff’s Office
Dennis Quakenbush, Sheriff
Hamilton County Surveyor’s Office
Kenton Ward, Surveyor
Emerg. Mgmt. Advisory Council
Justin Clevenger, Chairman
Hamilton Co. Emergency Mgmt.
Shane Booker, Executive Director
H.C. Public Safety Communications
Michael Hubbs, Executive Director
Hamilton County Health Department
Jason LeMaster, Administrator
Hamilton County Parks and Recreation
Chris Stice, Director
Fire Chief’s Roundtable
Lance Overholser Chairman
Fire Chief, Town of Cicero
Hamilton County Public Safety Board
David Haboush, Chairman
Fire Chief, City of Carmel
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American Red Cross
Chad Priest, Regional CEO
Purdue Extension
Susan Peterson, County Extension Director
Hamilton County COAD
Nancy Chance, Chairwoman
Duke Energy
Stan Pinegar, State President
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Record of Changes
Number
(ID)
Date of
Change
Description of Change Person(s) Making
Change(s)
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Record of Distribution
Number
(ID)
Date of
Delivery
Recipient’s Name, Title and
Organization
Method of
Delivery
Distributed By
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Mission, Purpose, Scope, Situation Overview, and Assumptions
Mission
The mission of the Hamilton County EOP is to coordinate emergency management and public safety
activities to protect the people, property, and environment of Hamilton County, Indiana during an
emergency, disaster, or special event.
Purpose
The purpose of the EOP is to be the comprehensive guide for countywide preparedness, response,
recovery, and mitigation activities at the strategic level. The EOP considers the direct coordination and
support from local, municipal, and county agencies, departments, and other organizations activated
during emergencies or disasters. This plan is the disaster emergency plan as mandated by Indiana
Code 10-14-3-17 (h).
Scope
The EOP shall address all-hazards which may occur in Hamilton County through effective coordination
and communication among responding local agencies. The EOP articulates Hamilton County’s ability to
prepare for, respond to, and recover from emergencies or disasters, and provides for:
1. A comprehensive general guide for the effective use of government, private sector, and
volunteer resources.
2. An outline for local government responsibilities in relation to state and federal disaster
assistance programs and applicable disaster laws.
The EOP is our foundational document that is strategic in nature. The Response Plan addresses the
operational needs of the County. Lastly, SOPs, checklists, and job aids further define the actions
taken and the processes.
Figure 1: Plan Organization Pyramid
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Situations and Assumptions
As outlined in the Multi-Hazard Mitigation Plan (MHMP), many hazards threaten Hamilton County,
which may cause emergencies and disasters in all or part of the jurisdiction. Specific characteristics,
such as population distribution, land development, weather patterns, and topography all promote
unique challenges for managing emergencies and disasters.
Hamilton County has the following unique attributes:
1. Hamilton County is situated in the north-central portion of the State of Indiana.
2. Hamilton County has a total area of 402 square miles, of which 397 square miles is land and five
square miles is water.
3. According to an estimate in 2020 from the U.S. Census Bureau, Hamilton County has a
population of approximately 330,455 people, making it the fourth largest county by population.
In recent years Hamilton County has seen amazing domestic and commercial growth, also being
rated as one of the best places to live in the United States numerous times.
4. Hamilton County has Interstate 69 running through the south-central area across to the east
side of the county. The other major roadways are U.S. 31 which runs north and south through
the middle of the county, and State Road 32, 37, 38, and 42, which runs from the southeast to
the northeast end of the county.
5. The White River runs through Hamilton County from the east down to the south-central end of
the county. The White River has been a major flood threat in the past.
6. Although there are no navigable waterways in the county used for commercial or business
enterprise, Hamilton County is well known for its two recreational bodies of water. The Morse
Reservoir is situated in the center of the county, with the Geist Reservoir in the southeast
portion of the county. While these reservoirs provide popular recreational areas, together these
water bodies provide critical drinking water for over 1.8 million people residing in the
metropolitan area.
7. Hamilton County’s predominant land use is agriculture; 68% of the county’s land is utilized for
grain, livestock, and nursery.
8. Much of the farmland in Hamilton County is in the northern third of the county in Adams,
Jackson, and White River Townships as well as in the communities of the Towns of Atlanta,
Arcadia, and Sheridan.
9. Residential development is predominately concentrated in the southern third and central areas
of the county in the Cities of Carmel, Fishers, Noblesville, and Westfield. This is expanding on an
annual basis, with communities in the northern third of the county beginning to add
neighborhoods and planning for fast-paced future growth.
10. The county has a diverse and vibrant economic base with employment strengths in medical
products and services, finance/insurance, corporate headquarters, and entrepreneurial
technology companies.
11. The increasing infrastructure and population density in the southern third of the county have
expanded to the middle third of the county.
Key Planning Assumptions
For successful preparedness and response operations to take place, the following key assumptions
are listed to gauge participation and support provided by stakeholders at all levels of government.
1. Hamilton County Emergency Management (HCEM) will administer the emergency
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management program for the county and will coordinate operations during emergency and
disaster situations. The Hamilton County EOC will act as the central point of communication
and coordination for local public safety personnel in emergency or disaster situations. The
EOC may be referred to and can assume the responsibilities of a Multi-Agency Coordination
Center (MACC).
2. Hamilton County and each of its municipalities have capabilities, including manpower,
equipment, supplies, and skills to ensure the preservation of lives and property in the event
of an emergency or disaster.
3. Hamilton County may seek additional resources through mutual aid, pre-establishing such
agreements with those entities having the capability and resources to assist in mission
essential tasks. The county may also utilize the statewide mutual aid agreement as outlined
in Indiana Code 10-14-3-16.
4. Hamilton County is one of the counties that comprise the Indiana Department of Homeland
Security (IDHS) District Five. Indiana has established a total of ten districts and has assigned a
District Coordinator to each. The district coordinator may be called upon for consultation and
assistance, as well as act as the direct link between the Hamilton County and the State’s
Emergency Operations Center.
5. Local municipalities will exhaust resources and capabilities, including mutual aid, before
requesting the assistance from HCEM. If the existing capabilities of the county are exceeded;
assistance may be requested from outside of the county or IDHS through HCEM.
6. Subject to appropriate declarations made by Hamilton County and the State of Indiana, the
federal government may provide funds and assistance to the county and municipalities if
impacted by an emergency or disaster. Federal assistance will be requested when disaster
relief resources of Hamilton County and the State of Indiana have been exhausted.
7. Coordination and collaboration with all applicable state and federal agencies that render
assistance will be given to ensure an expedited response and recovery process.
8. Training, exercise, and evaluation of essential municipalities, county agencies and
departments will be an ongoing priority to ensure the effective use of resources and
personnel activated during response operations; however, each municipality will take
responsibility for their own evaluation.
Target Capabilities
In December 2003, President Bush issued Homeland Security Presidential Directive Eight (HSPD-8) to
establish national policy to strengthen the preparedness of the United States to prevent, protect
against, respond to, and recover from terrorist attacks, emergencies, and major disasters. HSPD-8
required the development of the National Preparedness Guidelines. The National Preparedness
Guidelines define what is meant for the United States to be prepared by providing a vision for
preparedness, establishing national priorities, and identifying target capabilities. The guidelines adopt
a capabilities-based planning process supported by the National Planning Scenarios.
The Target Capabilities List describes the capabilities related to the four homeland security mission
areas: Prevent, Protect, Respond, and Recover. It defines and provides the basis for assessing
preparedness. It also established national guidance for preparing the United States for major all-hazards
event, such as those defined by the National Planning Scenarios. Five common core capabilities
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currently exist, being prevention, protection, mitigation, response, and recovery.
Organization
The Hamilton County EOP is comprised of the basic plan and supplemental annexes integrated through
support functions.
Emergency Support Function Annex
This section defines the support function structure that includes tasks in a checklist format covering the
four phases of emergency management.
Hazard-Specific Annex
This section describes Hamilton County’s preparedness and response activities as they relate to specific
hazards as identified in the MHMP, which serves as the foundational document outlining all hazards.
Some of the hazards identified in the MHMP include floods, mass evacuations, mass fatalities, snow
emergencies, and terrorist incidents.
Appendices
This section provides additional materials and information such as acronyms, definitions, and diagrams,
which provide a better understanding of the overall EOP and its various sections. The emergency
management program includes several plans that support the EOP by focusing on specific areas.
Figure 2: EOP Organizational Chart
Limitations
Hamilton County will endeavor to make every reasonable effort to respond to emergencies and
disasters; however, depending on the type and severity of an incident, local resources and public
safety services may be overwhelmed. There is no guarantee implied by the EOP that a perfect
response to emergencies or disasters will be practical or possible.
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Paradox of a Crisis
Emergency management professionals, FEMA, and higher education institutions understand and teach
the theories associated with the paradox of a crisis. The demand of needs cannot be met by the time
constraints or available resources, thereby not meeting the public’s expectations resulting in not
meeting political expectations and a capability/capacity gap develops. Hamilton County will make
every effort to coordinate response and recovery activities to minimize capability/capacity gaps in
hopes of avoiding the paradox of a crisis; however, Hamilton County also understands this paradox is a
part of every response and recovery effort.
Figure 3: The Paradox of a Crisis
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Authorities
The authority to develop and maintain emergency and disaster plans is derived from federal, state,
and local statutes. The following laws and directives are the basis for this authority.
Federal
1. Robert T. Stafford Disaster Relief and Emergency Assistance Act
2. Homeland Security Act of 2002
3. Public Health Security and Bioterrorism Preparedness and Response Act
4. Homeland Security Presidential Directive 5
5. Homeland Security Presidential Directive 7
6. Homeland Security Presidential Directive 8
7. Homeland Security Presidential Directive 9
8. Homeland Security Presidential Directive 21
9. Post Katrina Reform Act of 2006
10. National Incident Management System (NIMS), December 2008
11. National Response Framework (NRF), January 2008
12. Overview Support Functions, January 2008
13. Sandy Recovery Improvement Act of 2013
14. National Preparedness Report 2012
15. Superfund Amendment Re-Authorization Act (SARA Title III)
16. Guide on EOC Management and Operations, IS-775 (FEMA)
State
1. Indiana Code 10-14-3, Emergency Management and Disaster Law
2. Indiana Code 10-14-5, Emergency Management Assistance Compact
Local
1. Hamilton County Code of Ordinance Title 10, Article 14
2. Hamilton County Emergency Operations Plan
Concept of Operations
General
All emergencies or disasters originate at the local level. To that end, Hamilton County will make every
effort to ensure the most effective, efficient usage and application of materials, resources, and
personnel. Should an incident exceed the capabilities of the county, Hamilton County shall attempt to
acquire these resources from other counties or from IDHS.
The National Incident Management System and Incident Management
The National Incident Management System (NIMS) provides a unified approach to incident
command, standard command and management structures and an emphasis on preparedness,
mutual aid, and resource management. NIMS is structured to facilitate activities in five major
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functional areas: command, operations, planning, logistics, and finance and administration. NIMS
implementation includes process, operational, and technical standards integrated into emergency
response plans, policies, and procedures.
NIMS establishes the Incident Command System (ICS) as the organizational structure to be
implemented to effectively and efficiently command and manage domestic incidents, regardless of
cause, size, or complexity. The ICS structure is a standardized, all-hazard incident management
concept, that provides an integrated organizational structure which can adapt to the complexities and
needs of single or multiple incidents regardless of jurisdictional boundaries. The NIMS 14 management
characteristics are:
1. Common Terminology
2. Modular Organization
3. Management by Objectives
4. Incident Action Planning
5. Manageable Span of Control
6. Incident Facilities and Locations
7. Comprehensive Resource Management
8. Integrated Communications
9. Establishment and Transfer of Command
10. Unified Command
11. Chain of Command and Unity of Command
12. Accountability
13. Dispatch/Deployment
14. Information and Intelligence Management
Hamilton County adopted NIMS as the standard for incident management by Proclamation 9-26-05-
2. NIMS doctrine provides the responder with the flexibility to expand or contract based on the
situation while maintaining unity of command and span of control.
Multi-Agency Coordination
Evolution of the size and complexity of hazards and threats has demonstrated the need for effective
planning and coordinated emergency or disaster response. Most major emergencies and disasters
will have no geographical, economic, or social boundaries. Likewise, significant incidents will also
involve multiple jurisdictions, agencies, and organizations.
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Emergency Support Functions
The EFSs provide support, resources, program implementation, and services to meet specific
challenges and responsibilities with all phases of emergency management. Each ESF is responsible for
developing written standard operating procedures (SOPs) to support their roles and responsibilities as
defined by this plan. Each ESF must also ensure an appropriate level of training occurs, in addition to
ongoing participation in exercises and periodic testing and evaluation of their SOPs.
ESF Primary Agency
ESF-1: Transportation Hamilton County Highway Department
ESF-2: Communication Hamilton County Public Safety Communications
ESF-3: Public Works and Engineering Hamilton County Surveyor’s Office
ESF-4: Firefighting Hamilton County Fire Chief’s Roundtable
ESF-5: Emergency Management Hamilton County Emergency Management
ESF-6: Mass Care, Housing, and Human Services American Red Cross (Co-Lead)/HCEM (Co-Lead)
ESF-7: Resource Support Hamilton County Emergency Management
ESF-8: Public Health and Medical Services Hamilton County Health Department
ESF-9: Urban Search and Rescue Hamilton County Fire Chief’s Roundtable
ESF-10: Hazardous Materials Response Hamilton County Fire Chief’s Roundtable
ESF-11: Agriculture and Natural Resources Purdue Extension
ESF-12: Energy Duke Energy
ESF-13: Public Safety and Security Hamilton County Sheriff’s Office
ESF-14: Long Term Community Recovery Business Alliance of Hamilton County
ESF-15: External Affairs Hamilton County Sheriff’s Office
Figure 4: ESFs and Primary Agency
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Indiana Department of Homeland Security District Collaboration
IDHS established ten districts comprised of multiple
counties and their shared resources, eliminating
redundancy in critical response functions and
coordinating supplemental planning, training, and
exercise activities.
Hamilton County is located within IDHS District
Five, which also includes Boone, Hancock,
Hendricks, Johnson, Marion, Morgan, and Shelby
Counties.
In each district, IDHS has appointed a district
coordinator to serve as a liaison between local
jurisdictions and the state. A district coordinator may
also act as a direct link to the State EOC to relay
incident-specific information, as well as
communicate critical resource needs.
HCEM maintains positive and productive relationships with its geographical neighbors beyond districts.
Hamilton County is adjacent to counties Clinton, Tipton, and Madison. Hamilton County works with
these and other counties for mutual aid, coordination, and support.
Hamilton County Emergency Operations Center
The Hamilton County EOC is the physical location where multi-agency coordination occurs and is
managed by HCEM. The purpose of the EOC is to act as a central point of coordination for the support
of local emergency and disaster response activities and planned events. As a multi-agency coordination
center, the EOC focuses on information coordination, resource support, and consequence
management. The EOC can expand or contract as necessary to appropriately address the needs of an
incident or special event.
See the Response Plan for additional information.
Structure and Organization
At the county level, daily and routine functions are managed by the Emergency Management executive
director and their staff. If an incident grows in terms of resource needs, HCEM is responsible for
requesting various levels of support. This may include personnel and equipment based upon the needs
of the incident commander. Additionally, HCEM may call upon county departments and agencies to
provide support as required in county ordinance.
All personnel reporting to and working within the EOC will be organized and managed using NIMS
and ICS.
Other communities within Hamilton County have the capability to establish their own Local
Operations Center (LOC). Each LOC will be able to provide the Hamilton County EOC with updates,
Figure 5: IDHS Districts
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situation reports, and resources, with the LOC also able to request information and resources from
the County EOC. Municipalities will determine the structure of their LOC but should consider
command and general staff functions and span of control using NIMS. LOCs typically are comprised of
executive leadership from city departments who know their community and can make decisions
regarding response and recovery operations. The LOC may request a liaison from HCEM or HCEM may
send a liaison to assist with information management, coordination, and resources between the
municipality and the County EOC. Once a local community has exhausted their resources, agencies
will rely on the Hamilton County EOC to coordinate resource management.
Data Collection and Dissemination
HCEM utilizes a crisis information management system for daily and emergency operations for
information management, situational awareness, resource management, etc. WebEOC provides key
partners from around Hamilton County with a common platform to share, analyze, and manage
emergency, disaster, and special event information throughout Hamilton County.
WebEOC serves as a collaborative tool and provides for a common operating picture. The system is
also used as a vital daily operational tool, providing a resource to organize, manage, and share
information between key stakeholders and public safety partners.
Resource Management
In an emergency, disaster, or special event, requests for resources will originate from the Incident or
Unified Command established for the event or incident. Request flow from local jurisdictions to the
Hamilton County EOC are analyzed and processed to determine how and if the requests can be met. If
Hamilton County resource capabilities are inadequate or have been exhausted, the County EOC will
seek support from other counties, the district, or the State EOC.
See the Resource Management and Logistics Plan for additional information.
Volunteer Coordination
The management of spontaneous unaffiliated volunteers (SUV) is critical for an efficient and effective
response to an emergency or disaster. HCEM coordinates with the Hamilton County Community
Organizations Active in Disasters (COAD) and other non-governmental organizations, to develop and
maintain a roster and reporting system for established volunteers. For SUVs, HCEM works with the
COAD to match volunteers with an organization to best utilize their skills and experience.
See the Volunteer and Donations Management Plan for additional information.
Private Sector Coordination
Integration, collaboration, and support from private businesses and industry before, during, and
after emergencies or disasters are critical for successful response operations. Hamilton County
agencies and ESFs establish agreements with local private sector entities for resources. The scope of
activation of these agreements varies based upon the nature of an incident; however, a key
planning assumption is the resources identified in the agreements will be made available if
necessary.
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State and Federal Coordination
Hamilton County will make every effort to collaborate with state and federal resources that are
formally requested or deemed necessary for successful response operations.
Public Information
During an incident or planned event, providing coordinated and timely public information is critical in
helping an impacted community. Effective and accurate communication to the public about an
incident saves lives, property, and promotes credibility and overall public trust. In Hamilton County,
critical information necessary for public dissemination will be made available through various media
outlets, including local television stations, local radio, print sources, web-based systems, and social
media.
HCEM will identify a group of individuals responsible for managing and coordinating public
information activities. The group, known as the Hamilton County PIO working group, meets to
establish and maintain relationships to support each other during emergencies and disasters. In the
event of major emergencies or disasters, the Hamilton County PIO working group will collaborate to
effectively process, analyze, and provide information to the media and public.
See the Crisis Communications Plan for additional information.
Damage Assessment and Common Operating Picture
It is essential to identify what damages and impacts to the community have occurred, or is expected to
occur, because of an emergency or disaster. To establish an understanding of the impact to the
community, HCEM uses a crisis information management system to collect information from various
sources to build a Common Operating Picture (COP). Municipalities should help build this COP by sharing
information via WebEOC.
As the COP begins to develop, HCEM uses GIS tools to graphically display the location of incidents, traffic
hazards, and storm reports from the public. When there are significant impacts, HCEM may send
personnel to conduct windshield surveys to establish ground truth and further refine the COP.
In addition to the county assessing its facilities and the unincorporated areas, each impacted city and
town must assess the impacts to their respective operations and areas under their jurisdiction. This
information is extremely important, and impacted entities should provide this data to the EOC planning
section or the on-call duty officer when the EOC is not activated. The planning section collects and
analyzes incident-specific information (such as observed damage and deployed resources) and then
further refines situational awareness resulting in a comprehensive COP for Hamilton County.
It should be noted that damage assessment is a detailed process that may take hours or even days.
HCEM coordinates with municipalities to conduct a rapid, detailed, and accurate assessment to meet
local, state, and federal needs.
Joint Continuity Planning
Each municipality is responsible for creating their own Continuity of Government Plan, which
outlines actions to take in a catastrophic incident. Continuity planning assures the preservation of
government under the Indiana State Constitution and provides for the performance of essential
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functions under all emergency conditions and hazards. Specifically, Hamilton County has developed a
Continuity of Government Plan for the multiple units of government found within the county. Each
essential emergency or disaster response and support agency has been tasked to develop and adopt
a Continuity of Operations Plan for their organization.
Continuity of Government
Title 10 Article 14 of the Hamilton County Emergency Management Ordinance establishes a clear line
of succession for the purposes of declaring a local disaster emergency. The line of succession is as
follows:
1. Designated President of the Hamilton County Board Commissioners
2. President Pro Tem of the Hamilton County Board of Commissioners
3. Remaining Commissioner of the Hamilton County Board of Commissioners
4. County Auditor
5. County Clerk
6. County Recorder
7. County Executive Director of Emergency Management
The Continuity of Operations (COOP) and the Continuity of Government (COG) plans outline essential
personnel, by position and function, and identifies the necessary actions to reconstitute governmental
services.
Continuity of Operations
Hamilton County agencies have a plan to identify essential personnel, establish emergency call-
down procedures and pre-identify locations were county agencies and departments can come
together to continue critical government services following an emergency or disaster.
See the COOP/COG plan for additional information.
Emergency Management Phases – General Activities
Mitigation
Hazard mitigation is defined as any sustained action to reduce or eliminate long-term risk to human life
and property from hazards. Hazard mitigation planning and the subsequent implementation of
resulting projects, measures, and policies is a primary mechanism in reducing hazards.
In recognition of the importance of planning in mitigation activities, FEMA has created HAZUS-MH
(Hazards USA Multi-Hazard), a geographic information system (GIS)-based disaster risk assessment
tool. This tool enables communities of all sizes to predict the estimated losses from floods, hurricanes,
earthquakes, and other related phenomena and to measure the impact of various mitigation practices
that might help reduce those losses. IDHS has determined that HAZUS-MH should play a critical role in
Indiana’s community-level risk assessments. Additionally, the MHMP is a requirement of the Federal
Disaster Mitigation Act of 2000.
The Hamilton County MHMP was completed in 2019 and will be updated in 2023.
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Hamilton County mitigation efforts began with the development of a County Hazard Analysis,
identifying potential hazards that may threaten residents throughout the county as well as physical,
financial, and social impacts that could be attributed to the identified hazards.
Mitigation tasks have been identified in the Hamilton County EOP for each ESF; however, these tasks
are general in nature, focusing on common needs, resources, and activities. Common mitigation tasks
shared by all Hamilton County partners include, but are not limited to:
1. Establish procedures used to educate and involve the public in mitigation programs.
2. Identify potential protection, prevention, and mitigation strategies for high-risk targets.
3. Establish procedures used to develop sector-specific protection plans.
4. Establish policy and directives to protect life and property within Hamilton County.
5. Planning and zoning boards should consider additional requirements for new facilities,
such as nursing homes, pharmacies, grocery stores, and gas stations, to install and
maintain generators. Such actions will ensure a more resilient community and greatly
aid in response and recovery actions.
Preparedness
Preparedness is defined as the range of deliberate critical tasks and activities taken by a jurisdiction
that is necessary to build, sustain, and improve operational capabilities to respond to and recover from
emergencies and disasters.
Hamilton County’s preparedness activities encompass a comprehensive program focusing on planning,
training, and exercise, as well as resource identification and acquisition. Preparedness activities require
an ongoing, coordinated effort from the public and private entities as well as individual citizens.
Common preparedness activities shared by all agencies include, but are not limited to:
1. Delegate authorities and responsibilities for emergency actions.
2. Assign, designate, and/or procure personnel, facilities, equipment, and other resources to
support emergency actions.
3. Training of personnel, including a program which tests and exercises essential equipment and
emergency plans and procedures.
4. Sustaining the operability of facilities and equipment.
5. Implementation of plans or other preparations to facilitate response and recovery operations.
6. Establish a resource management system including inventory, deployment, and recovery
capabilities.
Response
Response is defined as the immediate actions taken to save lives, protect property, the environment,
and meet basic human needs. Response also includes the execution of emergency plans and actions
to support short-term recovery.
Common response tasks shared by all agencies include, but are not limited to:
1. Deploy resources to save lives, protect property, environment, and preserve the social,
economic, and political structures.
2. Establish and maintain situational awareness and a COP for an incident.
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3. Effectively coordinate response actions and demobilize personnel and resources.
As the EOP is strategic in nature, to better define operational aspects for emergency and disaster
response, HCEM shall maintain a Response Plan. The Response Plan shall support the EOP and will be
reviewed and updated annually.
Recovery
Recovery is defined as the actions or programs implemented by a jurisdiction to restore a
community’s infrastructure, as well as the social and economic aspects of an affected area to a pre-
emergency or disaster state.
Throughout Hamilton County, recovery efforts begin as response resources are activated. These
recovery efforts are dependent upon the complexity of an incident and its impact on an area. For
this reason, recovery takes place at two distinct levels:
1. Short-term Recovery: The immediate actions that overlap with response. These actions
may include meeting essential human needs, restoring utility services, and reestablishing
transportation routes.
2. Long-term Recovery: Elements commonly found, but not exclusively, outside the resources
of Hamilton County. This level may involve some of the same short-term recovery actions,
which has developed into a long-term need. Depending on the severity of the incident,
long-term recovery may include the complete redevelopment of damaged areas. Long-
Term Recovery is addressed and supported through the respective ESF. HCEM
recommends municipalities establish a long-term recovery team and meet biannually to
review challenges faced by communities impacted by major emergencies or disasters such
as the Joplin, Missouri F5 multi-vortex tornado and the Greensburg, Kansas F5 tornado.
See the Recovery Plan for additional information.
Direction, Control, and Coordination
The Hamilton County EOP uses the foundational principles established in NIMS to provide a
comprehensive, all-hazards approach to incident management. Nothing in the EOP changes the existing
authorities of cities or towns.
It is important to understand the three levels of operations as it relates to an emergency or disaster
response and the following sections of this plan. The strategic level offers policy direction (policy group),
operations supports the tactical elements (EOC), and tactical is the operational aspects in the field,
typically led by fire and police (incident command posts).
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Strategic Direction
Under established emergency powers for continuing fundamental public services to county residents,
the Hamilton County Board of Commissioners, or their duly appointed representative, will provide
strategic direction/leadership over those activities coordinated by the EOC.
Strategic direction by the Hamilton County Board of Commissioners may include prioritization of mission
assignments and resource allocation. Command authorities include only those fundamental public
services provided by the County, such as public safety communications, county highways/roads, death
investigations, and other essential services that are necessary for responding to, or recovering from, an
emergency or disaster. Other than these circumstances, as well as county government-owned resources,
the Board’s authority is limited to the unincorporated areas of Hamilton County.
The Board of Commissioners makes all policy decisions that affect Hamilton County proper. The board
provides strategic direction at the EOC, or from a separate location of their choosing while maintaining
in constant contact with the EOC. The board may decide to convene a group of advisors or may make
decisions based upon available information provided by the EOC. The board may establish priorities
affecting services delivered by county government, after advising the applicable county department
directors. Where decisions may have an impact on municipal partners, the board may facilitate
collaboration with the senior elected official(s) of the impacted jurisdiction. For Hamilton County’s
organizational chart, illustrating administrative (versus operational) reporting relationships, see Figure
10.
Figure 6: Levels of Operations
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Figure 10: Hamilton County Government Structure
Operational Direction versus Tactical Control
The executive branch is the operational arm of county government and responsible for the day-to-day
processes of those essential functions that sustain the County’s infrastructure, equipment, workforce,
and customer services.
Department directors are solely responsible for the operations of their individual departments during
emergencies and disasters. Each county department has its own organizational structure for direction
and control. Because emergency or disaster operations will correspond to or otherwise reflect the
normal operations of any given department (provided the department is still conducting normal
operations), these lines of authority will continue during emergency or disaster operations.
Most Hamilton County departments and employees have a limited tactical role as responders for an
incident (the Hamilton County Sheriff’s Department being a notable exception). During emergencies and
disasters, county government has an overall strategic, or coordination-oriented, role; however, some
county employees may support incident management in a tactical capacity, such as heavy equipment
operators.
While the Board of Commissioners may have a role in approving an emergency evacuation or
authorizing issuance of public notifications, they do not have a role within incident command or
directing first responders in the field. Tactical control of first responders at the scene stays with the fire,
law enforcement, or other command structures having jurisdictional responsibility, as established in the
Incident Command System (ICS). The Hamilton County Board of Commissioners retains administrative
control of county personnel supporting emergency or disaster operations in the field.
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The executive director of emergency management is responsible for the direction and control of the
County’s local organization for emergency management. View Figure 7, illustrating how the County
structures its local organization for emergency management.
Figure 7: HCEM Organizational Chart
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Overall operational direction of Hamilton County government emergency or disaster response activities
and actions, as described in this plan, will take place at the EOC. The EOC uses NIMS/ICS principles for its
organizational structure. For an organizational chart of the EOC, illustrating reporting and coordinating
relationships, see Figure 8.
Figure 8: EOC Organizational Chart
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The five functional areas of a NIMS/ICS organizational structure are:
1. Command Staff: Responsible for the overall management of emergencies and disasters, the
development and implementation of strategic goals and objectives, and approving resource
requests;
2. Operations Section: Responsible for coordinating Hamilton County government actions in
response to the immediate threat or hazard. Monitors field operations and provides continuous
support of those operations through coordinating requests for additional resources;
3. Planning Section: Responsible for the collection, analysis, dissemination and use of information
regarding impacts from the incident. The Planning Section maintains all documentation related
to the EOC’s coordination actions during emergencies and disasters;
4. Logistics Section: Responsible for status of resources, acquiring facilities, services, and materials
to support the EOC, impacted communities, or Incident Command, upon request. Supporting
operations of the EOC includes developing the communications plan; and
5. Finance Section: Responsible for all financial and cost analysis aspects of the incident. The
Finance Section maintains an audit trail, billing, invoice payments, and documentation of all
costs incurred during the incident.
Figure 9: NIMS/ICS Organizational Structure
Coordination
Emergencies and disasters oftentimes affect multiple communities as well as several agencies,
nongovernmental organizations, and private sector entities. Hamilton County is comprised of eight
incorporated cities and towns, six school districts, and nine townships. Hamilton County government will
prepare for coordination with other entities during incidents by maintaining an open line of
communication, joining mutual aid agreements with neighbors and partners, as well as district
emergency planning processes that will improve interagency cooperation.
HCEM encourages entities throughout the county to participate in emergency and disaster
preparedness education, training, exercises, and planning processes on a regular basis. This cooperation
creates the relationships that become the basis for coordinating emergency operations and resource
management during incidents.
When more resources are needed, beyond those locally available within Hamilton County, the EOC will
request assistance by contacting the surrounding county EOCs and other partners. If additional
resources are needed, the EOC may contact the State EOC. The State EOC will then try to find resources
either within the state or—if there are no resources available in Indiana—coordinate with neighboring
states and federal agencies for assistance. There are occasional situations where a federal government
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agency will coordinate emergency and disaster response activities directly with a local government
agency due to either the need for immediate action, or when acting within their emergency response
authorities (e.g., United States Army Corps of Engineers during flooding operations).
When the situation warrants, Hamilton County will coordinate with other entities under an area
command and/or unified command structure. Unified command jointly analyzes incident information to
create a common set of objectives and strategies. Both area and unified command aim to prevent
independent entities from developing their own objectives and strategies that conflict with each other.
Financial Management and Administration
This element provides financial management guidance to key agencies and departments throughout
Hamilton County to ensure the appropriate local, state, and federal policies are administered
effectively during the response and recovery phases of emergency management.
Responsibilities
Hamilton County will make every effort to prepare for, respond to, and recover from any emergencies
or disasters which impact the jurisdiction; however, large-scale emergencies and disasters may place
financial obstacles on local public safety agencies and departments. As such, Hamilton County may
proclaim a Local Declaration of Disaster Emergency in accordance with Indiana Code 10-14-3-29. Such a
declaration enables the possibility for state and federal funds to assist with response and recovery.
Financial Management Operations
Each agency is responsible for providing its own financial services and support to its response
operations in the field, in addition to the recording and retention of all financial documentation.
The following tasks should be considered to effectively support and manage funding for
emergency and disaster activities:
1. Mitigation: Each local agency is required to use finances from their own budgets to
mitigate potential emergency and disaster situations affecting their agency’s ability to
respond to and recover from emergency and disaster situations.
2. Preparedness: Each agency should prepare for future emergency and disaster budgets
by studying past emergency or disaster responses and identifying needs not met by
their current budget cycle. Contingencies, such as mutual aid and agency partnerships,
should be established to address unmet needs.
3. Response: Local agencies may be required to spend more than their allocated budget to
effectively respond to the emergency or disaster. As local agencies begin their initial
response operations, it may be necessary to prepare and submit a report on the
estimated funding needs for the duration of the emergency or disaster response. The
purpose of the estimates is to help establish the need for possible support from the
state.
4. Recovery: HCEM will work with local municipalities, public safety agencies, county
residents, the COAD, private sector, and other community organizations to solicit funds
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through standard funding sources, donations, and through emergency disaster relief
funds. Taken together, these potential monetary resources will promote both short and
long-term recovery needs within Hamilton County.
Financial Records and Supporting Documentation
All public safety agencies and departments in Hamilton County involved in emergency operations
must document the following information:
1. Hours worked by staff, associated with disaster response and track regular and
overtime costs.
2. Track hours donated by volunteers associated with response.
3. Type of equipment and hours of use.
4. Expenditures and purchases made during the response.
5. Any damages to public property or employee injuries that took place.
6. Any additional information requested by HCEM.
As financial information is collected, it should be processed using established county and state financial
reporting protocols. In addition, by keeping such records, all county agencies must make these records
available for review and potential audit.
Guidance for Financial Operations
HCEM will provide guidance and reference materials to county response agencies that will allow for
support of financial operations as it relates to emergency and disaster activities. HCEM will also
ensure all municipalities have access to the FEMA disaster grants system.
Plan Maintenance
The maintenance of the EOP requires revisions and updates which reflect the evolving needs of
emergency management throughout Hamilton County, the State of Indiana, and the United States.
Additional information is also incorporated from After Action Reports (AARs) and Improvement
Plans developed following exercises or real-world incidents.
This continual maintenance and review of the Hamilton County EOP will be accomplished through
meetings or surveys with Emergency Management representatives of the county support functions
identified in this EOP, the Hamilton County EMAC, and other community stakeholders. They are critical
in the maintenance process due to their knowledge of local hazards and how to reduce their impacts.
Any feedback that is received is then incorporated into the plan by the planning section chief prior to
final publishing.
Responsibilities
HCEM is responsible for the maintenance of the document in accordance with Indiana Code 10-14-3-
17. The primary and supporting agencies for each ESF are responsible for ensuring their tasks outlined
in the ESF Annex are accurate. Further updates, revisions, or maintenance to these tasks will be
communicated to HCEM for integration into the EOP.
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Frequency
HCEM, in coordination with other local agencies and stakeholders, will review the EOP biannually and
provide revisions and updates, as needed. An entire update of the EOP will occur when instructed by
the Hamilton County EMAC or the IDHS.
Testing, Evaluation, Assessment, and Corrective Action
The Homeland Security Exercise and Evaluation Program (HSEEP) is the national standard utilized for
exercise design and implementation. HSEEP incorporates Core Capabilities and Target Capabilities
List as a standardized methodology to evaluate and document exercises and develop improvement
plans.
Testing
Individual agencies within Hamilton County are responsible for their own training programs; however,
for training and coursework relating to emergency management and homeland security, HCEM will
coordinate with local agencies and departments to receive information and materials to increase the
level of preparedness, as well as to test and validate the local EOP.
Evaluation and Assessment
Validation of the EOP is accomplished through evaluations and assessments of the tasks performed
during an exercise and after each emergency or disaster where resources are activated. The objective
of this process is to identify performance strengths and deficiencies to develop the necessary
corrective actions.
Corrective Action
Corrective actions are recommended improvements discovered after an exercise, and/or an emergency
or disaster. These recommendations are compiled in an AAR and incorporated into a corresponding
improvement plan describing the necessary corrective actions. The EOP will be updated and revised to
reflect the results of the AAR and improvement plan.
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Hamilton County Emergency Management
Emergency Operations Plan
Emergency Support Function Annexes
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ESF-1 – Transportation
Primary Agency
Hamilton County Highway Department
Support Agencies
1. Hamilton County Emergency Management
2. Hamilton County Sheriff’s Office
3. Indiana Department of Transportation (INDOT)
4. Janus - Hamilton County Express
5. Municipal Public Works and Street Departments
6. Municipal School Districts
7. Civil Air Patrol
Purpose
1. To provide guidance and direction to ensure effective coordination and utilization of the
transportation system and resources during emergencies and disasters.
Scope
1. Process and coordinate requests for transportation resources and support.
2. Coordinate transportation activities and resources during the response phase immediately
following an emergency or disaster.
3. Compile and assess reported damage to the Hamilton County transportation infrastructure to
determine needs and prioritize the use of transportation resources.
4. Coordinate restoration and repair of critical transportation infrastructure.
5. Coordinate transportation of assets between public and private partners and jurisdictions within
Hamilton County.
6. Joint-coordination of traffic control, access, and evacuation with ESF-13 – Law Enforcement.
7. Support ESF-8 – Public Health in the transportation and evacuation of casualties.
8. Assessment and repair of traffic control devices and systems.
Policies
1. Hamilton County EOC operations will focus on the coordination of regional
transportation response activities for emergencies and disasters that affect Hamilton
County.
2. Impacted organizations will utilize, to the greatest extent possible, normal, day-to-day
processes and procedures to maintain the integrity of transportation unless a situation
necessitates policy changes or modifications.
3. Primary and support agencies will support the coordination of information collection
relating to transportation damage assessments.
4. Primary and support agencies will ensure a COOP is in place to maintain essential
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services.
Concept of Operations
1. The primary and support agencies are responsible for coordinating the transportation
response and providing recovery support and services to maintain the integrity of
Hamilton County’s transportation system.
2. Damage assessments for roadways within Hamilton County will be performed as soon
as possible and relayed to the Hamilton County EOC.
3. The Hamilton County EOC will coordinate requests for transportation assistance
between and among the various jurisdictions and agencies.
4. Within its own resources, Hamilton County will provide guidance for the coordination
of transportation resources and the identification of emergency transportation routes
for the movement of resources.
5. The Hamilton County Highway Department’s transportation resources may be
supplemented with those from other county departments or local jurisdictions, as well
as the private sector and volunteer organizations.
6. When transportation requests exceed the capabilities of Hamilton County and local
jurisdictions, the Hamilton County EOC will coordinate transportation activities with the
State EOC.
Responsibilities
Primary Agency
1. Coordinate transportation resources and training to prepare before an emergency or
disaster.
2. Coordinate transportation resources to assist in response and recovery activities
during and after an emergency or disaster.
3. Coordinate the recovery and restoration of the county transportation infrastructure.
4. Coordinate with other ESFs to develop transportation routes for moving resources
throughout affected areas.
5. Maintain communication with the Hamilton County EOC to assess overall damage to
the transportation infrastructure to determine the overall impact of the emergency or
disaster and identify any gaps in resources.
6. Required to maintain relationships with private and public sector partners, such as
school transportation, Janus Developmental Services.
7. Establishes a joint reception center for staging of incoming agencies to ensure check-in
and proper assignments. This process will ensure accountability, address span-of-
control, and ensure personnel are using appropriate local radio talkgroups or national
interoperability radio frequency.
8. Develop overall COP.
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Support Agencies
1. Assist in preparedness, mitigation, response, and recovery activities as requested by
the primary agency or HCEM.
2. During activation of ESF 1, support coordination of transportation resources and
personnel during response and recovery operations.
3. Assist the primary agency in the development and implementation of policies,
procedures, and other documentation to execute necessary tasks.
4. Provide situation reports and assessments that enable the primary agency to develop
an accurate Common Operating Picture (COP).
5. Participate in training and exercises aimed to improve preparedness, mitigation,
response, and recovery capabilities.
6. Identify new resources needed to address emerging threats and hazards.
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ESF-1 – Transportation Checklist
Preparedness Checklist
Requirements of Each ESF Lead Agency
1. Conduct quarterly meetings with all primary and support ESF stakeholders.
2. Create and maintain an ESF plan outlining how the ESF will respond to emergencies or disasters.
3. Maintain a staffing roster/contact list of those who will serve in the EOC and the supporting ESFs
in the field.
4. Create and maintain a resource list for all members of the ESF.
5. EOC Requirements.
a. Know which position is assigned to ESF.
b. Ensure all ESF personnel knows the EOC ESF phone number.
c. Ensure those who will serve in the EOC have access to the facility.
d. Ensure critical applications needed by the ESF are installed on the ESF computer.
e. Ensure key personnel have access to WebEOC.
f. They shall maintain a binder in the EOC with ESF information.
Operational Preparedness
1. Maintain a roster of ESF contacts and share with lead ESF agency.
2. Maintain continuity of operations.
3. Support regularly scheduled special events.
4. Maintain ongoing communications with all ESF agencies and organizations.
5. Utilize GIS to assess areas of potential need.
6. Highlight areas that might be vulnerable or have. specific needs (such as non-English speaking
communities).
7. Maintain and continue to train in the Incident Command System.
Planning Preparedness
1. Review and understand ESF requirements as listed in the EOP.
2. Review, understand, and assist in maintaining the ESF plan.
3. Create, review, and revise agency Emergency Action Plans annually.
4. Review and analyze current emergencies and disasters in other cities and states for their impact
on local government and the respective responses of municipalities.
5. Review and update SOPs for both routine and emergency or disaster operations.
6. Seek grant funding for hazard-specific training and equipment.
7. Determine a plan for emergency and disaster communications for all ESF partners.
a. Ensure key ESF personnel knows the phone number to the EOC.
b. Establish access to HCPSC radio system; test at least on a quarterly basis.
8. Participate in the threat and hazard identification and risk assessment process.
Logistical Preparedness
1. Update equipment and resource listings on a regular basis and distribute these lists
appropriately.
2. Establish and maintain mutual aid agreements as needed.
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3. Secure emergency or disaster equipment required by the ESF.
Training and Exercise
1. Attend scheduled tabletop exercises and all other training events regularly.
2. Conduct and/or attend, as available full-scale emergency or disaster exercises.
3. Review and analyze current emergencies and disasters in other cities and states for their impact
on local government and the respective responses of municipalities.
4. Train in radio procedures.
5. Train responders in duties and procedures relative to disciplines and incident command
procedures.
6. Maintain and continue to train in Incident Command by obtaining necessary certifications for
response personnel (ICS 100, 700, and 800).
Response
0 – 12 Hours
1. ESF lead agency sends an ESF representative to the EOC.
2. Receive briefing from section chief or EOC manager.
3. Notify personnel, mutual-aid partners, and vendors once ESF personnel are in the EOC.
4. Communications
a. Log into WebEOC and document the ESF is staffed on the ESF Position Log board.
b. Verify other communication means.
c. Access to radios.
d. Access to phones.
e. Maintain communications; implement a backup system if the primary system should
fail.
f. Receive and complete mission assignments appropriately in WebEOC.
5. Follow the battle rhythm.
a. Participate in the county-wide conference call.
b. Review updated weather information as it becomes available from planning.
c. Participate in mid-shift brief.
d. Complete situation reports before the deadline (1700 and 0500).
i. Include what occurred over the past 12-hours.
ii. Key accomplishments.
iii. Critical shortfalls.
iv. Submit after-action comments.
v. What needs to be improved to make the operation better?
6. Monitor resource status.
7. All field ESFs must maintain ongoing information exchange within the EOC through WebEOC.
8. Report critical information in WebEOC.
9. Begin clear documentation stream of all related costs, actions, decisions, and communications.
10. Create staffing for future operational periods.
a. Personnel must work 12-hour shifts.
b. The person sitting in the ESF seat must have the authority to delegate and commit
resources on behalf of the agency.
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11. Perform core mission emergency response functions.
12. Tasks specific to ESF 1.
a. Determine operational capacity status of city streets, county roads, interstate highways,
and bridges.
b. Determine secondary roads and thoroughfares to counter possible gridlock.
c. Determine secondary means of egress for traffic.
d. Contact INDOT traffic management center for additional information.
e. Maintain a comprehensive list of road closures and road damages throughout the
county.
f. Determine the need for an ESF conference call schedule for enhanced coordination
between all partners.
12 – 24 Hours
1. Arrive on-time to receive shift brief.
2. Check-in with section chief or EOC manager.
3. Review Incident Action Plan.
4. Monitor resource request board in WebEOC.
5. If necessary, identify the ESF staging area.
6. Establish refuel and maintenance schedules.
7. Contact logistics for needs related to multiple operational periods.
8. Provide meals and necessary rest periods to field ESF personnel.
9. Anticipate and plan for the arrival of, and coordination of state and federal agencies.
10. Tasks specific to ESF 1.
a. Determine what the evacuation route(s) will be.
b. Determine what roads will be designated as primary and secondary emergency routes.
c. Determine what roads will be designated as primary and secondary means of egress.
d. Evaluate the risk of gridlock (e.g., Interstate 69, State Highways, 146th street).
e. Develop a plan to counter gridlock.
f. Evaluate the success and shortfalls of the emergency, secondary, and egress
transportation routes.
g. Implement new routes to replace those that failed during an event.
h. Improve the routes that were not efficient during an event.
24 – 36 Hours
1. Arrive on-time to receive shift brief.
2. Check-in with section chief or EOC manager.
3. Review Incident Action Plan.
4. Consider staging and re-entry issues.
5. Coordinate Demobilization Plan as necessary.
6. Attend scheduled post-incident analysis meetings.
7. Tasks specific to ESF 1.
a. Evaluate the success and shortfalls of the emergency, secondary, and egress
transportation routes.
b. If certain events continue to occur, construction for an evacuation/emergency routes
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may need to be considered.
c. Begin documentation of activities, costs, etc.
d. Determine the need for an ESF conference call schedule for enhanced coordination
between all partners.
Recovery
1. Continue ongoing support of recovery operations.
2. Debrief team members, public agencies, volunteers, and building owners.
3. Analyze hazard/incident information.
4. Inventory and evaluate response resources and capabilities.
5. Forward all agency use records to the EOC for processing.
6. Compare documentation with other ESFs appropriately.
7. Debrief team members, public agencies, volunteers, etc.
8. Review and update internal and ESF plans as necessary.
Mitigation
1. Ensure contracts meet FEMA requirements for reimbursement eligibility.
2. Review and update internal and ESF plans as necessary.
3. Assist in updates of ordinances, policies, and administrative rules that impact the ESF.
4. Develop training procedures to meet identified needs.
5. Implement measures to prevent recurrence, if appropriate.
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ESF-2 – Communications
Primary Agency
Hamilton County Public Safety Communications (HCPSC)
Support Agencies
1. Hamilton County Emergency Management
2. Hamilton County Information Support Services (ISS)
3. Hamilton County Sheriff’s Office
4. AT&T
5. Spectrum
6. Comcast
7. Frontier
8. Sprint
9. Verizon
Purpose
1. To provide guidance for the organization, establishment, and maintenance of communications
capabilities necessary to meet the operational requirements of Hamilton County as the result of
an emergency or disaster.
2. To maintain and repair communication networks for Hamilton County, such as internet and
cellular service.
3. To provide guidance for rapid alerting and warning to key officials and the general public of an
impending or occurring natural or technological emergency or disaster. This includes alert for
evacuation and shelter-in-place.
Scope
1. ESF-2 applies to the communications resources within Hamilton County.
2. Communications resources include but are not limited to radio, voice and data links, satellite,
video teleconferencing, landline, and cellular telephone systems, and E-911.
3. Additional communications resources related to warning systems include outdoor warning
sirens, the Emergency Alert System (EAS), and the HCEM mobile app.
Policies
1. Hamilton County Public Safety Communications provides a radio network to all public safety
agencies in Hamilton County.
2. During times of emergency and disaster, the county communication system must be capable of
rapidly receiving and transmitting emergency information for direction, control, and
coordination of all agencies.
3. HCPSC will coordinate communication support necessary to conduct emergency or disaster
response and relief operations.
a. State and Federal communication systems will be utilized if local capabilities are
exhausted and a requirement arises for outside assistance.
4. HCEM will be responsible for activating outdoor warning sirens
a. All of these sirens, except one owned by Hamilton County, are to be maintained by
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incorporated areas within the county limits.
5. ESF-2 will act as a liaison with external service providers to ensure that communication services
are being returned to full functionality, during or immediately after an emergency or disaster.
Concept of Operations
1. Reliable communications capabilities are necessary for day-to-day government operations,
alerting and warning, managing response and recovery efforts, and coordinating with other
organizations. Therefore, communications capabilities must be available for emergency
management functions in the Hamilton County EOC and in the field.
2. HCPSC is the primary point of contact for communications industry support of the county
infrastructure and its response to an emergency or disaster.
3. An emergency or disaster may necessitate the deployment of mobile communications
resources, mobile command posts, or operations centers outside of the Hamilton County EOC.
4. HCPSC maintains multiple levels of redundant voice and data communications capabilities for
notification and warning of key government officials and the public.
5. HCPSC will ensure that both E911, and all external services, are feeding information back to the
EOC, assisting in the creation of an accurate situation report and maintenance of a COP.
Responsibilities
Primary Agency
1. Provide an ESF-2 representative in the EOC who will coordinate information and resources with
both internal (E911), and External (e.g. AT&T, Verizon, Sprint, etc.), communications service
providers.
2. Prior to the occurrence of an emergency or disaster, coordinate plans to assure that an
adequate and effective communications network will be available during periods of emergency
or disaster using telephones and radio capabilities.
3. Identify voluntary communication resources, such as Amateur Radio, etc., that can be utilized
as necessary during times of emergency and disaster. These sources would be called upon to
provide back-up communications for the county.
4. Develop SOPs relevant to actions to be taken during periods of emergency and disaster,
through the cooperative effort of the various local, municipal, and county agencies.
5. Coordinate and conduct periodic drills to test all communication systems and equipment in the
communications center and to evaluate the readiness of employees.
6. Testing of elements of the County Public Safety communication network will be done in
conjunction with all scheduled emergency exercises, including the full functional exercise
conducted in conjunction with the annual state exercise.
7. Public Safety Communication individuals will designate those volunteer agencies that will
be called upon to participate during emergency or disaster situations.
8. Establishes a joint reception center for staging of incoming agencies to ensure check-in
and proper assignments. This process will ensure accountability, address span-of-control,
and ensure personnel are using appropriate local radio talkgroups or national
interoperability radio frequency.
9. Develop SOPs that designate procedures for activating volunteer communication
response and designate those volunteer agencies that will be called upon to participate
during emergency and disaster operations.
10. Execute mutual aid agreements between city and auxiliary communications participants
as needed.
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11. When required, request communications assistance from County Supporting Agencies
outlined in the Local Support Function Agency Table.
12. Communications to the public:
a. Hamilton County Emergency Management in coordination with Hamilton County
Sheriff’s Office will coordinate a system of communications to the public for
emergency and safety messages. This system will minimally include:
i. Outdoor warning system for severe weather.
ii. Specific emergency and safety information provided to operators in
the EOC, if activated.
iii. An outbound-only email list server upon which users may self-
subscribe to receive emergency and safety messages.
13. Develop an overall COP.
Support Agencies
1. May be requested to provide an ESF-2 representative in the EOC
2. Will be required to provide information on communications damage reports, estimated repair
times, and any resource assistance they need to restore Hamilton County’s communications
infrastructure network.
3. Public Information Officer
4. If necessary, a PIO shall be utilized to address the public about the events and activities
surrounding the local level incident this will be coordinated with the Public Information Support
Function.
5. Provide situation reports and assessments that enable the primary agency to develop an accurate
COP.
DocuSign Envelope ID: 9E1CD999-8B97-454C-90E2-CD476FEA36C0
Hamilton County Emergency Management
Emergency Operations Plan
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ESF-2 – Communications Checklist
Preparedness Checklist
Requirements of Each ESF Lead Agency
1. Must conduct quarterly ESF meetings.
2. Create and maintain an ESF plan outlining how the ESF will respond to emergencies or
disasters.
3. Maintain a staffing roster/contact list of those who will serve in the EOC and the supporting
ESFs in the field.
4. Create and maintain a resource list for all members of the ESF.
5. EOC Requirements.
a. Know which position is assigned to ESF.
b. Ensure all ESF personnel knows the EOC ESF phone number.
c. Ensure those who will serve in the EOC have access to the facility.
d. Ensure critical applications needed by the ESF are installed on the ESF computer.
e. Ensure key personnel has access to WebEOC.
f. Maintain a binder in the EOC with ESF information.
Operational Preparedness
1. Maintain a roster of ESF contacts and share with lead ESF agency.
2. Maintain continuity of operations.
3. Support regularly scheduled special events.
4. Maintain ongoing communications with all ESF agencies and organizations.
5. Utilize GIS to assess areas of potential need. Highlight areas that might be vulnerable or
have. specific needs (such as non-English speaking communities).
6. Maintain and continue to train in Incident Command.
Planning Preparedness
1. Review and understand ESF requirements as listed in the EOP.
2. Review, understand, and assist in maintaining the ESF plan.
3. Create, review, and revise agency Emergency Action Plans annually.
4. Review and analyze current emergencies and disasters in other cities and states for their impact
on local government and the respective responses of municipalities.
5. Review and update SOPs for both routine and emergency or disaster operations.
6. Seek grant funding for hazard-specific training and equipment.
7. Determine a plan for emergency communications for all ESF partners.
a. Ensure key ESF personnel knows the phone number to the EOC.
b. Establish access to HCPSC radio system; test at least on a quarterly basis.
8. Participate in the threat and hazard identification and risk assessment process.
DocuSign Envelope ID: 9E1CD999-8B97-454C-90E2-CD476FEA36C0
Hamilton County Emergency Management
Emergency Operations Plan
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Logistical Preparedness
1. Update equipment and resource listings on a regular basis and distribute these lists
appropriately.
2. Establish and maintain mutual aid agreements as needed.
3. Secure emergency and disaster equipment required by the ESF
Training and Exercise
1. Attend scheduled tabletop exercises and all other training events regularly.
2. Conduct and/or attend, as available full-scale emergency or disaster exercises.
3. Review and analyze current emergencies and disasters in other cities and states for
their impact on local government and the respective responses of municipalities.
4. Train in radio procedures.
5. Train responders in duties and procedures relative to disciplines and incident command
procedures.
6. Maintain and continue to train in Incident Command by obtaining necessary certifications for
response personnel (ICS 100, 700, and 800).
7. Hold training exercises which involve communication on the secondary and emergency radio
systems.
Response
0 – 12 Hours
1. ESF lead agency sends ESF representatives to the EOC.
2. Receive briefing from section chief or EOC manager.
3. Notify personnel, mutual-aid partners, and vendors once ESF personnel are in the EOC.
4. Communications
a. Log into WebEOC and document the ESF is staffed on the ESF Position Log board.
b. Verify other communication means.
i. Access to radios.
ii. Access to phones.
c. Maintain communications; implement a backup system if the primary system should
fail.
d. Receive and complete mission assignments appropriately in WebEOC.
5. Follow the battle rhythm.
a. Participate in the county-wide conference call.
b. Review updated weather information as it becomes available from planning.
c. Participate in mid-shift brief.
d. Complete situation reports before the deadline (1700 and 0500).
i. Include what occurred over the past 12-hours.
ii. Key accomplishments.
iii. Critical shortfalls.
e. Submit after-action comments.
i. What needs to be improved to make the operation better?
DocuSign Envelope ID: 9E1CD999-8B97-454C-90E2-CD476FEA36C0
Hamilton County Emergency Management
Emergency Operations Plan
Page 56 of 156
6. Monitor resource status.
7. All field ESFs must maintain ongoing information exchange within the EOC through WebEOC
or other means directly with the ESF.
8. Report critical information on WebEOC.
9. Begin clear documentation stream of all related costs, actions, decisions, and communications.
10. Create staffing for future operational periods.
a. Personnel must work 12-hour shifts.
b. The person sitting in the ESF seat must have the authority to delegate and
commit resources on behalf of the agency.
11. Perform core mission emergency response functions.
12. Tasks specific to ESF-2.
a. Put the primary communications network on full activation.
b. Prepare secondary means of communications for activation if the primary system fails.
c. Monitor primary and secondary means of communication.
d. Report any technical issues or failure of the communications system.
e. Determine the need for an ESF conference call schedule for enhanced coordination
between all partners.
12-24 Hours
1. Arrive on-time to receive shift brief.
2. Check-in with section chief or EOC manager.
3. Review Incident Action Plan.
4. Monitor resource request board in WebEOC.
5. If necessary, identify the ESF staging area.
6. Establish refuel and maintenance schedules.
7. Contact logistics for needs related to multiple operational periods.
8. Provide meals and necessary rest periods to field ESF personnel.
9. Anticipate and plan for the arrival of, and coordination of state and federal agencies.
10. Tasks specific to ESF-2.
a. Maintain radio hardware and software systems.
b. Maintain communications vehicle and related resources.
c. Verify secondary and emergency radio communications are functioning correctly.
d. Evaluate the success and shortfalls of the primary, secondary, and
emergency communications systems.
e. Determine the need for an ESF conference call schedule for enhanced
coordination between all partners.
24-36 Hours
1. Arrive on-time to receive shift brief.
2. Check-in with section chief or EOC manager.
3. Review Incident Action Plan.
DocuSign Envelope ID: 9E1CD999-8B97-454C-90E2-CD476FEA36C0
Hamilton County Emergency Management
Emergency Operations Plan
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4. Consider staging and re-entry issues.
5. Coordinate Demobilization Plan as necessary.
6. Attend scheduled post-incident analysis meetings.
7. Tasks specific to ESF-2.
a. Evaluate the success and shortfalls of the primary, secondary, and emergency
communications systems.
Recovery
1. Continue ongoing support of recovery operations.
2. Debrief team members, public agencies, volunteers, and building owners.
3. Analyze hazard/incident information.
4. Inventory and evaluate response resources and capabilities.
5. Forward all agency use records to the EOC for processing.
6. Compare documentation with other ESFs appropriately.
7. Debrief team members, public agencies, volunteers, etc.
8. Review and update internal and ESF plans as necessary.
Mitigation
1. Ensure contracts meet FEMA requirements for reimbursement eligibility.
2. Review and update internal and ESF plans as necessary.
3. Assist in updates of ordinances, policies, and administrative rules that impact ESF.
4. Develop training procedures to meet identified needs.
5. Implement measures to prevent recurrence, if appropriate.
6. Assist in updates of ordinances, policies, and administrative rules that impact ESF.
DocuSign Envelope ID: 9E1CD999-8B97-454C-90E2-CD476FEA36C0
Hamilton County Emergency Management
Emergency Operations Plan
Page 58 of 156
ESF-3 – Public Works and Engineering
Primary Agency
Hamilton County Surveyor’s Office
Support Agencies
1. Town of Arcadia Public Works Department
2. Town of Atlanta Utilities
3. City of Carmel Utilities
4. Town of Cicero Utilities
5. City of Fishers Public Works Department
6. City of Noblesville Department of Public Works
7. City of Noblesville Engineering Department
8. Town of Sheridan Public Works
9. City of Westfield Public Works
Purpose
To coordinate and organize the public works and engineering activities and resources of the Hamilton
County government for services, technical assistance, engineering expertise, construction
management, and other support in response to an emergency or disaster.
Scope
1. Pre and post-inspection of critical infrastructure, county facilities, and other appropriate
buildings for structural integrity and safety.
2. Temporary repair of essential facilities.
3. Debris management.
Policies
1. The Public Works Support Function is responsible for public works, protecting property, and
restoring damaged infrastructure. Have primary responsibility for incident prevention,
preparedness, response, and recovery. When activated to respond to an incident, public
works should develop work priorities in accordance with priorities from incident command
and/or the municipality with jurisdiction.
a. Equipment resource support will be available upon request, pending an initial
assessment of incident impact(s), magnitude and type of event, and the stage of
the response and recovery efforts.
2. Activating as needed, in anticipation of, or immediately following, an emergency or
disaster.
3. Establish emergency contracting, emergency repair of solid waste facilities, and clearance
of debris to allow inspection and reconnaissance of the damaged areas, and passage of
DocuSign Envelope ID: 9E1CD999-8B97-454C-90E2-CD476FEA36C0
Hamilton County Emergency Management
Emergency Operations Plan
Page 59 of 156
emergency vehicles, personnel, and equipment for lifesaving, life protecting and health and
safety purposes during the immediate response phase following an emergency or disaster.
4. Assign appropriate staff to support the Public Works Support Function work functions in
accordance with agency rules and regulations.
Concept of Operations
1. The Hamilton County Surveyor’s Office supervises all civil engineering work, as well as the
construction, reconstruction, and maintenance of drains within the county.
2. In preparation for an anticipated emergency or disaster, the Public Works Support Function
shall provide for pre-storm preparation of public buildings and facilities. During and after an
emergency or disaster, local departments of public works, in unison with Hamilton County
Emergency Management, Hamilton County, Highway Department, Hamilton County
Drainage Board, Hamilton County Surveyor’s Office, and other selected organizations will
assess and evaluate damages to various city and county infrastructures.
3. Local public works departments will assume the lead role in all restoration efforts of vital
public services in their area of jurisdiction or in support of other jurisdictions. Those
functions include adequate sewage disposal, routine pick up of solid waste,
removal/clearance/staging and disposal of disaster generated debris and opening and
repair of streets and drainage channels.
4. Recovery efforts will be initiated through each individual agency. All agencies responsible
for recovery efforts will be expected to update ESF-3 in the EOC periodically.
Responsibilities
Primary Agency
1. Activates coordinating agency.
2. Provides guidance on the impact of the emergency or disaster.
3. Plans and supports regular meetings with and between the coordinating and support agencies
related to preparedness, response, and recovery activities.
4. Ensures coordinating and support agencies are informed and involved in all meetings related to
the Public Works Support Function activities.
5. Provides damage assessment of critical infrastructure, systems by reporting information to
partnering the Public Works Support Function requesting agencies.
6. Establishes a joint reception center for staging of incoming agencies to ensure check-in and
proper assignments. This process will ensure accountability, address span-of-control, and ensure
personnel are using appropriate local radio talkgroups or national interoperability radio
frequency.
7. Develop an overall COP.
Support Agencies
1. Support Function Coordinator
a. Activates coordinating agencies.
b. Provides guidance on location and type of operation needed.
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Hamilton County Emergency Management
Emergency Operations Plan
Page 60 of 156
c. Plans and supports regular meetings with and between the coordinating
agencies related to preparedness, response, and recovery activities.
d. Ensures coordinating agencies are informed and involved in all meetings
related to Public Works Support Function activities.
e. Provides damage assessment reporting to any Public Works Support
Function requesting agency.
2. Official Representative, Local Public Works Department
a. Provides leadership in coordinating and integrating overall efforts associated with
public works.
b. The primary tasks of the representative will be debris clearance, temporary
construction of emergency access routes and the protection, reestablishment, repair,
and rehabilitation of public services, in particular, the wastewater collection and
treatment system. The representative will utilize those resources available to affect
those emergency actions.
c. Save lives, protect property; restore damaged infrastructure and vital public
services. Provide adequate sewage disposal, routine pick up of solid waste,
removal/clearance/staging and disposal of disaster-generated debris, opening, and
repair of streets and drainage channels, and reestablishment of traffic control
devices.
d. Upon activation of a Local Operations Center and/or County Emergency
Operations Center, local public works departments may send a representative to
act as a liaison.
e. Maintain an inventory of procedures and point-of-contact for obtaining
specialized equipment and labor, fuel and transportation, and other resources.
f. Public announcements on public works projects, road closure, bridge damage, or
any other public works issues will be coordinated with the PIO working group and
the Joint Information Center.
g. Provide situation reports and assessments that enable the primary agency to
develop an accurate COP.
DocuSign Envelope ID: 9E1CD999-8B97-454C-90E2-CD476FEA36C0
Hamilton County Emergency Management
Emergency Operations Plan
Page 61 of 156
ESF-3 – Public Works and Engineering Checklist
Preparedness Checklist
Requirements of Each ESF Lead Agency
1. Must conduct quarterly ESF meetings.
2. Create and maintain an ESF plan outlining how the ESF will respond to emergencies or
disasters.
3. Maintain a staffing roster/contact list of those who will serve in the EOC and the supporting
ESFs in the field.
4. Create and maintain a resource list for all members of the ESF.
5. EOC Requirements.
a. Know which position is assigned to ESF.
b. Ensure all ESF personnel knows the EOC ESF phone number.
c. Ensure those who will serve in the EOC have access to the facility.
d. Ensure critical applications needed by the ESF are installed on the ESF computer.
e. Ensure key personnel has access to WebEOC.
f. Maintain a binder in the EOC with ESF information.
Operational Preparedness
1. Maintain a roster of ESF contacts and share with lead ESF agency.
2. Maintain continuity of operations.
3. Support regularly scheduled special events.
4. Maintain ongoing communications with all ESF agencies and organizations.
5. Utilize GIS to assess areas of potential need. Highlight areas that might be vulnerable or
have. specific needs (such as non-English speaking communities).
6. Maintain and continue to train in Incident Command.
Planning Preparedness
1. Review and understand ESF requirements as listed in the EOP.
2. Review, understand, and assist in maintaining the ESF plan.
3. Create, review, and revise agency Emergency Action Plans annually.
4. Review and analyze current emergencies and disasters in other cities and states for
their impact on local government and the respective responses of municipalities.
5. Review and update SOPs for both routine and emergency or disaster operations.
6. Seek grant funding for hazard-specific training and equipment.
7. Determine a plan for emergency communications for all ESF partners.
a. Ensure key ESF personnel knows the phone number to the EOC.
b. Establish access to HCPSC radio system; test at least on a quarterly basis.
8. Participate in the threat and hazard identification and risk assessment process.
DocuSign Envelope ID: 9E1CD999-8B97-454C-90E2-CD476FEA36C0
Hamilton County Emergency Management
Emergency Operations Plan
Page 62 of 156
Logistical Preparedness
1. Update equipment and resource listings on a regular basis and distribute these
lists appropriately.
2. Establish and maintain mutual aid agreements as needed.
3. Secure emergency and disaster equipment required by the ESF.
Training and Exercise
1. Attend scheduled tabletop exercises and all other training events regularly.
2. Conduct and/or attend, as available full-scale emergency or disaster exercises.
3. Review and analyze current emergencies and disasters in other cities and states for
their impact on local government and the respective responses of municipalities.
4. Train in radio procedures.
5. Train responders in duties and procedures relative to disciplines and incident
command procedures.
6. Maintain and continue to train in Incident Command by obtaining necessary certifications
for response personnel (ICS 100, 700, and 800).
Response
0 – 12 Hours
1. ESF lead agency sends an ESF representative to the EOC.
2. Receive briefing from section chief or EOC manager.
3. Notify personnel, mutual-aid partners, and vendors once ESF personnel are in the EOC.
4. Communications
a. Log into WebEOC and document the ESF is staffed on the ESF Position Log board.
b. Verify other communication means.
i. Access to radios.
ii. Access to phones.
c. Maintain communications; implement a backup system if the primary system
should fail.
d. Receive and complete mission assignments appropriately in WebEOC.
5. Follow the battle rhythm.
a. Participate in the county-wide conference call.
b. Review updated weather information as it becomes available from planning.
c. Participate in mid-shift brief.
d. Complete situation reports before the deadline (1700 and 0500).
i. Include what occurred over the past 12-hours.
ii. Key accomplishments.
iii. Critical shortfalls.
e. Submit after-action comments.
i. What needs to be improved to make the operation better?
6. Monitor resource status.
7. All field ESFs must maintain ongoing information exchange within the EOC through WebEOC
or other means directly with the ESF.
DocuSign Envelope ID: 9E1CD999-8B97-454C-90E2-CD476FEA36C0
Hamilton County Emergency Management
Emergency Operations Plan
Page 63 of 156
8. Report critical information in WebEOC.
9. Begin clear documentation stream of all related costs, actions, decisions, and communications.
10. Create staffing for future operational periods.
a. Personnel must work 12-hour shifts.
b. The person sitting in the ESF seat must have the authority to delegate and
commit resources on behalf of the agency.
11. Perform core mission emergency response functions.
12. Tasks specific to ESF-3.
a. Coordinate with ESF-4 to establish a sufficient water supply for firefighting activities.
b. Assess damage to critical facilities and coordinate repairs.
c. Assess damage to traffic control devices and systems.
d. Determine the need for an ESF conference call schedule for enhanced coordination
between all partners.
12-24 Hours
1. Arrive on-time to receive shift brief.
2. Check-in with section chief or EOC manager.
3. Review Incident Action Plan.
4. Monitor resource request board in WebEOC.
5. If necessary, identify the ESF staging area.
6. Establish refuel and maintenance schedules.
7. Contact logistics for needs related to multiple operational periods.
8. Provide meals and necessary rest periods to field ESF personnel.
9. Anticipate and plan for the arrival of, and coordination of state and federal agencies.
10. Tasks specific to ESF-3.
a. Maintain contact with and request specific responses from local public works entities.
b. Coordinate repairs to critical facilities.
c. Coordinate repairs to traffic control devices and systems.
d. Determine the need for an ESF conference call schedule for enhanced coordination
between all partners.
24-36 Hours
1. Arrive on-time to receive shift brief.
2. Check-in with section chief or EOC manager.
3. Review Incident Action Plan.
4. Consider staging and re-entry issues.
5. Coordinate Demobilization Plan as necessary.
6. Attend scheduled post-incident analysis meetings.
7. Tasks specific to ESF-3.
a. Coordinate debris management with ESF 1.
b. Conduct restoration & repair activities (as needed/appropriate).
DocuSign Envelope ID: 9E1CD999-8B97-454C-90E2-CD476FEA36C0
Hamilton County Emergency Management
Emergency Operations Plan
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Recovery
1. Continue ongoing support of recovery operations.
2. Debrief team members, public agencies, volunteers, and building owners.
3. Analyze hazard/incident information.
4. Inventory and evaluate response resources and capabilities.
5. Forward all agency use records to the EOC for processing.
6. Compare documentation with other ESFs appropriately.
7. Debrief team members, public agencies, volunteers, etc.
8. Review and update internal and ESF plans as necessary.
9. Provide long-term recovery assistance to municipalities and unincorporated areas.
Mitigation
1. Ensure contracts meet FEMA requirements for reimbursement eligibility.
2. Review and update internal and ESF plans as necessary.
3. Assist in updates of ordinances, policies, and administrative rules that impact ESF.
4. Develop training procedures to meet identified needs.
5. Implement measures to prevent recurrence, if appropriate.
6. Assist in updates of ordinances, policies, and administrative rules that impact ESF.
DocuSign Envelope ID: 9E1CD999-8B97-454C-90E2-CD476FEA36C0
Hamilton County Emergency Management
Emergency Operations Plan
Page 65 of 156
ESF-4 – Firefighting
Primary Agency
Hamilton County Fire Chief’s Roundtable
Support Agencies
1. All Township and Municipal Fire Agencies
2. Mutual Aid Fire Departments
Purpose
To coordinate fire and life safety services in cooperation with the fire departments within Hamilton
County. To support detection and suppression of rural and urban fires resulting from or occurring
coincidentally with an emergency or disaster.
Scope
1. For the purposes of ESF-4, “fire service” is considered fire suppression and control, basic
emergency medical care, and immediate life safety services delivered by fire service
agencies. Other fire service-related functions such as hazardous materials response and
urban search and rescue are outlined within the appropriate ESF.
2. Fire service in Hamilton County is provided by various municipal fire departments.
3. Suppression of fires that threaten life, property, or the environment.
4. Aid in the coordination of resources in the event of a county-wide incident.
Policies
1. ESF-4 provides coordination of fire activities to ensure the safety of life and property during
emergency or disaster situations. Hamilton County possesses a significantly large number
of experienced and highly trained firefighters, representing ten fire departments
throughout the county.
2. All of the departments operate under the National Incident Management System and have
maintained mutual aid agreements for a number of years. All of these departments also
utilize Hamilton County’s 800 MHz trunking radio systems.
Concept of Operations
1. During emergencies or disasters, local fire agencies will mobilize apparatus and personnel
necessary to manage the incident.
2. Emergency firefighting operations will be initiated via Hamilton County Public Safety
Communications who will dispatch the appropriate local fire agencies to the full extent of
their resource capabilities, including the use of resources available under the mutual aid
agreements.
3. Command of fire operations will be in accordance with the Incident Command System.
DocuSign Envelope ID: 9E1CD999-8B97-454C-90E2-CD476FEA36C0
Hamilton County Emergency Management
Emergency Operations Plan
Page 66 of 156
Responsibilities
Primary Agency
1. Coordinating Agency Fire Chief
a. Responsible for coordinating all emergency fire and special operations response.
i. Each fire organization will maintain authority within its own jurisdiction.
ii. Emergency/disaster fire operations support will be from the County
Emergency Operations Center by the Support Function Representative.
2. Support Function Representative
a. Emergency Support Function Representative(s) are identified through Fire Chiefs
from Hamilton County.
b. The representative will:
i. Coordinate fire/rescue and special operations response to address the
needs at the emergency scene(s) and assure protection to the rest of
Hamilton County.
ii. Analyze fire and rescue service resource needs and request assistance.
iii. Provide information and coordination regarding the status of operations to
other Support Function Representatives.
iv. Prepare reports required to document decisions made, actions taken, and
financial costs incurred. These documents will become part of the incident
record.
c. Establishes a joint reception center for staging of incoming agencies to ensure
check-in and proper assignments. This process will ensure accountability, address
span-of-control, and ensure personnel are using appropriate local radio
talkgroups or national interoperability radio frequency.
d. Develop an overall COP.
Support Agencies
1. All township and municipal fire agencies
a. Provides mutual aid in operations as necessary and available.
b. Provides back-up and extended contingency representatives the County EOC.
c. Provide situation reports and assessments that enable the primary agency to develop
an accurate COP.
DocuSign Envelope ID: 9E1CD999-8B97-454C-90E2-CD476FEA36C0
Hamilton County Emergency Management
Emergency Operations Plan
Page 67 of 156
ESF-4 – Firefighting
Checklist Preparedness
Checklist Requirements of Each ESF
Lead Agency
1. Must conduct quarterly ESF meetings.
2. Create and maintain an ESF plan outlining how the ESF will respond to emergencies or
disasters.
3. Maintain a staffing roster/contact list of those who will serve in the EOC and the supporting
ESFs in the field.
4. Create and maintain a resource list for all members of the ESF.
5. EOC Requirements.
a. Know which position is assigned to ESF.
b. Ensure all ESF personnel knows the EOC ESF phone number.
c. Ensure those who will serve in the EOC have access to the facility.
d. Ensure critical applications needed by the ESF are installed on the ESF computer.
e. Ensure key personnel has access to WebEOC.
f. Maintain a binder in the EOC with ESF information.
Operational Preparedness
1. Maintain a roster of ESF contacts and share with lead ESF agency.
2. Maintain continuity of operations.
3. Support regularly scheduled special events.
4. Maintain ongoing communications with all ESF agencies and organizations.
5. Utilize GIS to assess areas of potential need. Highlight areas that might be vulnerable or
have. specific needs (such as non-English speaking communities).
6. Maintain and continue to train in Incident Command.
Planning Preparedness
1. Review and understand ESF requirements as listed in the EOP.
2. Review, understand, and assist in maintaining the ESF plan.
3. Create, review, and revise agency Emergency Action Plans annually.
4. Review and analyze current emergencies and disasters in other cities and states for
their impact on local government and the respective responses of municipalities.
5. Review and update SOPs for both routine and emergency or disaster operations.
6. Seek grant funding for hazard-specific training and equipment.
7. Determine a plan for emergency communications for all ESF partners.
a. Ensure key ESF personnel knows the phone number to the EOC.
b. Establish access to HCPSC radio system; test at least on a quarterly basis.
8. Participate in the threat and hazard identification and risk assessment process.
DocuSign Envelope ID: 9E1CD999-8B97-454C-90E2-CD476FEA36C0
Hamilton County Emergency Management
Emergency Operations Plan
Page 68 of 156
Logistical Preparedness
1. Update equipment and resource listings on a regular basis and distribute these
lists appropriately.
2. Establish and maintain mutual aid agreements as needed.
3. Secure emergency and disaster equipment required by the ESF.
Training and Exercise
1. Attend scheduled tabletop exercises and all other training events regularly.
2. Conduct and/or attend, as available full-scale emergency or disaster exercises.
3. Review and analyze current emergencies and disasters in other cities and states for
their impact on local government and the respective responses of municipalities.
4. Train in radio procedures.
5. Train responders in duties and procedures relative to disciplines and incident
command procedures.
6. Maintain and continue to train in Incident Command by obtaining necessary certifications
for response personnel (ICS 100, 300, 400, 700, and 800).
Response
0 – 12 Hours
1. ESF lead agency sends an ESF representative to the EOC.
2. Receive briefing from section chief or EOC manager.
3. Notify personnel, mutual-aid partners, and vendors once ESF personnel are in the EOC.
4. Communications
a. Log into WebEOC and document the ESF is staffed on the ESF Position Log board.
b. Verify other communication means.
i. Access to radios.
ii. Access to phones.
c. Maintain communications; implement a backup system if the primary system should
fail.
d. Receive and complete mission assignments appropriately in WebEOC.
5. Follow the battle rhythm.
a. Participate in the county-wide conference call.
b. Review updated weather information as it becomes available from planning.
c. Participate in mid-shift brief.
d. Complete situation reports before the deadline (1700 and 0500).
i. Include what occurred over the past 12-hours.
ii. Key accomplishments.
iii. Critical shortfalls.
e. Submit after-action comments.
i. What needs to be improved to make the operation better?
6. Monitor resource status.
7. All field ESFs must maintain ongoing information exchange within the EOC through WebEOC or
other means directly with the ESF.
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Hamilton County Emergency Management
Emergency Operations Plan
Page 69 of 156
8. Report critical information on WebEOC.
9. Begin clear documentation stream of all related costs, actions, decisions, and communications.
10. Create staffing for future operational periods.
a. Personnel must work 12-hour shifts.
b. The person sitting in the ESF seat must have the authority to delegate and commit
resources on behalf of the agency.
11. Perform core mission emergency response functions.
12. Tasks specific to ESF-4.
a. Determine strategic goals.
b. Support fire investigations, as needed.
c. Contact mutual aid agencies to assist with ordinary service calls in Hamilton County.
d. Implement planned actions.
e. Review progress throughout the event.
f. Determine the need for an ESF conference call schedule for enhanced coordination
between all partners.
12-24 Hours
1. Arrive on-time to receive shift brief.
2. Check-in with section chief or EOC manager.
3. Review Incident Action Plan.
4. Monitor resource request board in WebEOC.
5. If necessary, identify the ESF staging area.
6. Establish refuel and maintenance schedules.
7. Contact logistics for needs related to multiple operational periods.
8. Provide meals and necessary rest periods to field ESF personnel.
9. Anticipate and plan for the arrival of, and coordination of state and federal agencies.
10. Tasks specific to ESF-4.
a. Continue firefighting operations and investigations.
b. Implement community protective action, if appropriate.
c. Gather information from the scene.
d. Assess and evaluate actions and strategic options for effectiveness.
e. Plan relief efforts for long durations.
f. Estimate incident course and potential harm.
g. Review progress throughout the event.
h. Determine the need for an ESF conference call schedule for enhanced coordination
between all partners.
24-36 Hours
1. Arrive on-time to receive shift brief.
2. Check-in with section chief or EOC manager.
3. Review Incident Action Plan.
4. Consider staging and re-entry issues.
5. Coordinate Demobilization Plan as necessary.
6. Attend scheduled post-incident analysis meetings.
7. Tasks specific to ESF-4.
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a. Review progress throughout the event.
b. Report and document all losses of manpower, life, and equipment.
Recovery
1. Continue ongoing support of recovery operations.
2. Debrief team members, public agencies, volunteers, and building owners.
3. Analyze hazard/incident information.
4. Inventory and evaluate response resources and capabilities.
5. Forward all agency use records to the EOC for processing.
6. Compare documentation with other ESFs appropriately.
7. Debrief team members, public agencies, volunteers, etc.
8. Review and update internal and ESF plans as necessary.
Mitigation
1. Ensure contracts meet FEMA requirements for reimbursement eligibility.
2. Review and update internal and ESF plans as necessary.
3. Assist in updates of ordinances, policies, and administrative rules that impact ESF.
4. Develop training procedures to meet identified needs.
5. Implement measures to prevent recurrence, if appropriate.
6. Assist in updates of ordinances, policies, and administrative rules that impact ESF.
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ESF-5 – Emergency Management
Hamilton County Emergency Management operates as the primary agency for ESF-5. The
responsibilities and operational requirements for ESF-5 are detailed in the Hamilton County Emergency
Management Response Plan.
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ESF-6 – Mass Care, Housing, and Human Services
Primary Agency
1. American Red Cross (Co-Lead)
2. Hamilton County Emergency Management (Co-Lead)
Support Agencies
1. Township Trustees
2. Hamilton County Community Organizations Active in Disasters (COAD)
3. Hamilton County Volunteer Organizations Active in Disasters (VOAD)
4. Good Samaritan Network
5. International Disaster Services Inc.
6. Salvation Army
7. Aspire
8. Hamilton County Health Department
Purpose
To provide guidance and coordination to organizations addressing the non-medical mass
care, housing, and human services needs of individuals and families impacted by
emergencies or disasters.
Scope
1. Promote the delivery of resources and the implementation of programs to assist
individuals, households, and families impacted or potentially impacted by emergencies or
disasters in three primary functions: mass care, housing, and human services.
2. The mass care function involves coordination of services to include sheltering of displaced
persons, coordination of supply distribution, provisioning of meals, and the gathering and
dissemination of information to and from affected individuals.
3. The housing function assists victims with short-term and long-term housing needs.
4. The human services function supports and coordinates behavioral health services
following an emergency or disaster.
Policies
1. The type and focus of the Mass Care Support Function support may vary depending on an
assessment of incident impact(s), the magnitude and type of event, and the stage of the
response and recovery efforts.
2. Activation as needed, in anticipation of, or immediately following, an emergency or disaster of
mass criminal violence.
3. Supporting mass care activities and services without regard to economic status or racial,
religious, political, ethnic, or other affiliation.
4. Assigning staff to the Mass Care Support Function to work in accordance with their parent
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agency’s rules and regulations.
5. Working toward reducing duplication of effort and benefits.
6. First aid will be supplemental to emergency health and medical services established to meet
the needs of victims.
7. Coordinate with SUV and donations in order for the involved responding agencies to focus on
the response task at hand.
Concept of Operations
1. General
a. Requests for assistance are channeled through the Emergency Operations Center, if
activated, to the coordinating agency responsible for the Mass Care Support Function.
b. The American Red Cross and other coordinating agencies will be coordinating their
efforts with a liaison in the Emergency Operations Center, if activated.
c. Recovery efforts will be initiated through coordinating agencies and Hamilton County
Emergency Management.
i. This will include the COAD and VOAD
d. All agencies responsible for recovery efforts and will vary depending on the size and
extent of the event.
2. Volunteers
a. Hamilton County COAD will set up a Volunteer Reception Center (VRC) for SUVs
b. Prior to and following a emergency or disaster, affiliated volunteers will be directed to
call their affiliated agency.
i. SUVs will be directed to the VRC to register and be placed in a volunteer job that
corresponds with their skills and knowledge.
c. The Mass Care Support Function agencies will develop procedures for the reception,
orientation, and assignment of spontaneous volunteers.
d. During major emergencies or disasters, the COAD will organize volunteers who will be
matched with identified needs or encouraged to affiliate with an existing voluntary
agency.
i. These volunteers will also be encouraged to affiliate with an existing voluntary
agency in order to become more effective for future emergency or disaster
response operations.
3. Donations
a. Each of the Mass Care Support Function agencies will be responsible for the
management of donations within their organization (see the Donations and Volunteer
Management Plan for additional information).
i. During major emergencies or disasters, the large volume of donations may
require the use of a donations management database and the establishment of
a donations management site to best support the response and recovery
efforts.
b. Any agency accepting donations will be responsible for screening donated in-kind goods
and services at their respective Disaster Operations Center.
c. Needed donations will be directed to the appropriate volunteer agency for disposition.
i. That agency then becomes the recipient rather than accepting it for the
government.
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ii. The record keeping and final disposition belong to that agency.
d. All efforts will be made to honor donor intent if donations are made for a specific use
and/or agency.
i. Full disclosure will be made to the donor as to the disposition of the gift.
e. Agencies in receipt of improper donated items will make practical disposition of these
items to other non-profit agencies in the community when it is impractical to return
these items to the donor.
f. Throughout the emergency or disaster response operation, COAD personnel will
coordinate with the PIO working group to disseminate information to the public, via the
media and any other means available, regarding general information and current
pledges needed for the response effort.
4. Notification Procedure Responsibilities
a. Hamilton County Emergency Management will be responsible for contacting the
coordinating agencies upon activation.
b. Response activities must be coordinated with a liaison within the Emergency Operation
Center.
c. The American Red Cross, a coordinating agency, will be responsible for relaying the
activation status to other coordinating agencies, allowing organizations to prepare for
deployment.
Responsibilities
Primary Agency
1. Support Function Representative
a. American Red Cross is to provide a representative to the EOC to act as the ESF-6
representative
b. Activates coordinating agencies.
i. American Red Cross
ii. COAD
c. Provides guidance on location and type of operation needed.
d. Plans and supports regular meetings with and between the coordinating agencies
related to preparedness, response, and recovery activities.
e. Ensures coordinating agencies are informed and involved in all meetings related to Mass
Care Support Function activities.
f. Provides damage assessment reporting to any Mass Care Support Function requesting
agency.
g. Establishes a joint reception center for staging of incoming agencies to ensure check-in
and proper assignments. This process will ensure accountability, address span-of-
control, and ensure personnel are using appropriate local radio talkgroups or national
interoperability radio frequency.
h. Develop an overall COP.
2. Coordinating Agencies
a. American Red Cross
i. Provides leadership in coordinating and integrating overall efforts associated
with mass care, housing, and human services.
ii. Identifies facilities suitable for emergency shelters, respite centers, reception
areas, bulk distribution, and mass feeding operations.
iii. Coordinates with the Energy Support Function agencies for energy and power
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needs at sites.
iv. Coordinates with the Public Safety and Security Support Function agencies for
security at American Red Cross sites.
v. Conduct mobile feeding operations to assist emergency or disaster workers and
victims at the site of the incident.
vi. Provide emergency assistance to victims.
vii. Provide bulk relief supplies for emergency or disaster workers and victims.
viii. Maintain an inventory of sources of food and feeding supplies.
ix. Maintain an inventory of shelters, shelter supplies, equipment, and forms.
x. Establish and operate emergency shelters.
xi. Establish and operate American Red Cross Welcome Centers near the impacted
area to provide a one-stop shop for information about available resources and
services provided by the American Red Cross.
xii. Provide American Red Cross Health Services and Mental Health Services, along
with other supporting agencies, to assist with minor injuries and other medical
concerns, and to provide counseling for traumatized victims and emergency or
disaster workers.
xiii. Identify respective communication for information purposes in the emergency
or disaster field to supporting emergency or disaster workers.
xiv. Provide Welfare Information and Family Reunification to individual and families
within the emergency or disaster area and to family members outside of the
emergency or disaster area.
xv. Develop action steps for coordinating efforts related to the reception,
orientation, and assignment of spontaneous volunteers.
Support Agencies
1. All the Mass Care Support Function supporting agencies must ensure that the Coordinating
agency or Emergency Operations Center Liaison is aware of the functions and activities of all
respective participating entities to help enable the primary agency to develop an accurate COP.
a. COAD
i. Provide coordination among local supporting agencies
ii. Assists in communicating with the government and the public the services
provided by its national member organization.
iii. COAD informs members of the severity of the impact of the incident, needs
identified and actions of “helpers” throughout the response, relief, and recovery
process.
iv. Provides guidance in client information-sharing, spiritual, and emotional care,
and long- term recovery as needed.
v. Provide leadership in coordinating and integrating overall efforts associated
with volunteer and donations management.
vi. Inform members of the severity of the impact of the incident, needs identified
and actions of “helpers” throughout the response, relief, and recovery process.
vii. Within 48 hours of the emergency or disaster, conduct a COAD meeting with all
member agencies to evaluate agency involvement.
b. Good Samaritan Network
i. Provide clothing for victims.
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ii. Immediately necessary if mass decontamination is needed.
c. Township Trustees
i. Offer assistance to displaced residents.
d. Salvation Army
i. Provide resource support to the primary agency
e. Aspire
i. Assist with mental health needs at shelters
f. Hamilton County Health Department
i. Ensure food services meet local health requirements
g. Hamilton County Emergency Management
i. Provide coordination assistance and ensure local, state, and federal, One Stop
Shops are opened as needed.
h. RACES
i. Provide communication in the emergency or disaster field to supporting
emergency or disaster workers.
i. CERT
i. Provide personnel support for shelter operations
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ESF-6 – Mass Care, Housing, and Human Services Checklist
Preparedness Checklist
Requirements of Each ESF Lead Agency
1. Must conduct quarterly ESF meetings.
2. Create and maintain an ESF plan outlining how the ESF will respond to emergencies or
disasters.
3. Maintain a staffing roster/contact list of those who will serve in the EOC and the supporting
ESFs in the field.
4. Create and maintain a resource list for all members of the ESF.
5. EOC Requirements.
a. Know which position is assigned to ESF.
b. Ensure all ESF personnel knows the EOC ESF phone number.
c. Ensure those who will serve in the EOC have access to the facility.
d. Ensure critical applications needed by the ESF are installed on the ESF computer.
e. Ensure key personnel has access to WebEOC.
f. Maintain a binder in the EOC with ESF information.
Operational Preparedness
1. Maintain a roster of ESF contacts and share with lead ESF agency.
2. Maintain continuity of operations.
3. Support regularly scheduled special events.
4. Maintain ongoing communications with all ESF agencies and organizations.
5. Utilize GIS to assess areas of potential need. Highlight areas that might be vulnerable or
have. specific needs (such as non-English speaking communities).
6. Maintain and continue to train in Incident Command.
Planning Preparedness
1. Review and understand ESF requirements as listed in the EOP.
2. Review, understand, and assist in maintaining the ESF plan.
3. Create, review, and revise agency Emergency Action Plans annually.
4. Review and analyze current emergencies and disasters in other cities and states for
their impact on local government and the respective responses of municipalities.
5. Review and update SOPs for both routine and emergency or disaster operations.
6. Seek grant funding for hazard-specific training and equipment.
7. Determine a plan for emergency communications for all ESF partners.
a. Ensure key ESF personnel knows the phone number to the EOC.
b. Establish access to HCPSC radio system; test at least on a quarterly basis.
8. Participate in the threat and hazard identification and risk assessment process.
Logistical Preparedness
1. Update equipment and resource listings on a regular basis and distribute these
lists appropriately.
2. Establish and maintain mutual aid agreements as needed.
3. Secure emergency and disaster equipment required by the ESF.
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4. Create and maintain plans regarding donations and volunteer management.
Training and Exercise
1. Attend scheduled tabletop exercises and all other training events regularly.
2. Conduct and/or attend, as available full-scale emergency or disaster exercises.
3. Review and analyze current emergencies and disasters in other cities and states for
their impact on local government and the respective responses of municipalities.
4. Train in radio procedures.
5. Train responders in duties and procedures relative to disciplines and incident
command procedures.
6. Maintain and continue to train in Incident Command by obtaining necessary certifications
for response personnel (ICS 100, 700, and 800).
Response
0 – 12 Hours
1. ESF lead agency sends an ESF representative to the EOC.
2. Receive briefing from section chief or EOC manager.
3. Notify personnel, mutual-aid partners, and vendors once ESF personnel are in the EOC.
4. Communications
a. Log into WebEOC and document the ESF is staffed on the ESF Position Log board.
b. Verify other communication means.
i. Access to radios.
ii. Access to phones.
c. Maintain communications; implement a backup system if the primary system
should fail.
d. Receive and complete mission assignments appropriately in WebEOC.
5. Follow the battle rhythm.
a. Participate in a county-wide conference call.
b. Review updated weather information as it becomes available from planning.
c. Participate in mid-shift brief.
d. Complete situation reports before the deadline (1700 and 0500).
i. Include what occurred over the past 12-hours.
ii. Key accomplishments.
iii. Critical shortfalls.
e. Submit after-action comments.
f. What needs to be improved to make the operation better?
6. Monitor resource status.
7. All field ESFs must maintain ongoing information exchange within the EOC through WebEOC
or other means directly with the ESF.
8. Report critical information on WebEOC.
9. Begin clear documentation stream of all related costs, actions, decisions, and communications.
10. Create staffing for future operational periods.
a. Personnel must work 12-hour shifts.
b. The person sitting in the ESF seat must have the authority to delegate and
commit resources on behalf of the agency.
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11. Perform core mission emergency response functions.
12. Tasks specific to ESF-6.
a. Coordinate the activation and monitoring of shelters.
b. Assess and predict client needs after an incident occurs.
c. Monitor shelter security levels and adjust as necessary.
d. Coordinate feeding operations.
e. Determine the need for an ESF conference call schedule for enhanced coordination
between all partners.
12-24 Hours
1. Arrive on-time to receive shift brief.
2. Check-in with section chief or EOC manager.
3. Review Incident Action Plan.
4. Monitor resource request board in WebEOC.
5. If necessary, identify the ESF staging area.
6. Establish refuel and maintenance schedules.
7. Contact logistics for needs related to multiple operational periods.
8. Provide meals and necessary rest periods to field ESF personnel.
9. Anticipate and plan for the arrival of, and coordination of state and federal agencies.
10. Tasks specific to ESF-6.
a. Coordinate bulk supply distribution.
b. Begin gathering and disseminating information to and from affected individuals.
c. Determine the need for an ESF conference call schedule for enhanced coordination
between all partners.
24-36 Hours
1. Arrive on-time to receive shift brief.
2. Check-in with section chief or EOC manager.
3. Review Incident Action Plan.
4. Consider staging and re-entry issues.
5. Coordinate Demobilization Plan as necessary.
6. Attend scheduled post-incident analysis meetings.
7. Tasks specific to ESF-6.
a. Begin assessing short-term housing needs.
b. Begin coordination of behavioral health services for impacted individuals
and emergency responders.
Recovery
1. Continue ongoing support of recovery operations, including the establishment and staffing of
One Stop Shops.
2. Debrief team members, public agencies, volunteers, and building owners.
3. Analyze hazard/incident information.
4. Inventory and evaluate response resources and capabilities.
5. Forward all agency use records to the EOC for processing.
6. Compare documentation with other ESFs appropriately.
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7. Debrief team members, public agencies, volunteers, etc.
8. Review and update internal and ESF plans as necessary.
Mitigation
1. Ensure contracts meet FEMA requirements for reimbursement eligibility.
2. Review and update internal and ESF plans as necessary.
3. Assist in updates of ordinances, policies, and administrative rules that impact ESF.
4. Develop training procedures to meet identified needs.
5. Implement measures to prevent recurrence, if appropriate.
6. Assist in updates of ordinances, policies, and administrative rules that impact ESF.
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ESF-7 – Resource Support
Hamilton County Emergency Management has incorporated ESF-7 into the logistics section of EOC
operations. Therefore, the EOP and Logistics plan provide the required guidance for ESF-7 functions,
responsibilities, and operations.
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ESF-8 – Public Health and Medical Services
Primary Agency
Hamilton County Health Department
Support Agencies
1. District Five Healthcare Coalition
2. Hamilton County Coroner’s Office
3. Hamilton County Chaplain’s and Mental Health Organizations
4. Hamilton County Emergency Management
Hospitals:
1. Franciscan Alliance St. Francis, Carmel
2. IU Health North
3. IU Health Saxony
4. Riverview Health, Noblesville
5. Riverview Health, Westfield
6. St. Vincent Hospital, Carmel
7. St. Vincent Hospital, Fishers
8. St. Vincent Heart Center
9. District Five Hospitals
10. Adjoining County Health Departments and Hospitals
Emergency Medical Services (EMS):
1. Atlanta Fire Department
2. Carmel Fire Department
3. Cicero Fire Department
4. Fishers Fire & Emergency Services
5. Jackson Township Fire Department
6. Noblesville Fire Department
7. Sheridan Fire Department
8. Westfield Fire Department
9. Private Ambulance Services
Purpose
1. To organize, mobilize, coordinate, and direct public health, medical resources, and
support in an emergency or disaster within Hamilton County.
2. To provide for the coordination of pre-hospital, hospital, the medical community,
and facilities management.
3. To provide care for the sick, injured, and dead following an emergency or disaster.
4. To facilitate the coordinated use of medical resources such as personnel, facilities,
equipment, and supplies.
5. To provide for the coordination of crisis response and mental health services to those
affected by an emergency or disaster.
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6. To provide critical incident stress management services for emergency service workers.
7. To provide the systems and methods required for surveillance, mitigations, and interventions
to reduce the impact from events potentially or actually affecting public health in Hamilton
County, including food safety, environmental health, and communicable diseases.
Scope
1. ESF-8 identifies emergency medical services (EMS), public health, medical, and related
services provided to citizens of Hamilton County along with guidelines for the coordination
of these resources.
Policies
1. Hamilton County Health Department focusses on the prevention of communicable diseases and
health promotion for residents of all ages in Hamilton County, as well as protecting the
environment in which they live.
2. During times of emergency and disaster, the county health department must be capable of
maintaining representation with the EOC, which may be accomplished through inter-agency
coordination.
3. Hamilton County Health Department will provide support to public health-related issues that
have arisen as a primary or cascading impact of an incident.
Concept of Operations
1. Upon identification that an incident has occurred or is imminent, the Administrator of the
Hamilton County Health Department will direct the Emergency Preparedness Coordinator to
execute activities on behalf of the Health and Medical community of Hamilton County.
2. The Administrator may additionally provide liaison to the Hamilton County Emergency
Operations Center (EOC) or coordinate representation from participating EMS or hospital staff.
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3. Once established, Health and Medical will assume coordinating responsibility for the safety of
food and water quality standards, the prevention and control of epidemics, the delivery of
resources available in the health and medical community (see Health and Medical Resource
Guide), and the identification of victims and emergency mortuary services.
4. Coordinating hospital agencies may establish internal operations centers in order to participate in
incident coordination activities.
5. Once established, procedures outlined in the Health and Medical Emergency Operations Plan
will be carried out in order to facilitate sharing of information, creation, and maintenance of a
common operating picture as well as participate in multi-agency coordination of health and
medical resources.
a. Frequently, hospitals active internal operations centers during on-site incidents
without the need for county-level coordination.
6. Coordinating EMS agencies will participate in accordance with routine operations as dispatched but
may support incidents by staff the Health and Medical in the EOC to better coordinate with Fire
Services and hospitals.
7. During a public health or medical related incident, requests for State and Federal resources will
be made through the EOC to the SEOC.
8. The Administrator, and/or Health Officer will consult with Indiana State Department of Health
during the decision-making process in the event of a biological/infectious disease outbreak
event to determine whether prophylaxis is required for citizens or whether significant
community containment measures should be implemented.
Responsibilities
Primary Agency
Hamilton County Health Department (HCHD):
1. The Administrator of HCHD is charged with the coordination of all health services following an
event or incident.
2. The Administrator will ensure that HCHD is ready at all times to perform the functions required by
both the State and local Health and Medical.
3. The Administrator will seek and receive advisement from the established policy group often
consisting of the County Commissioners, the Health Officer, the Health Board, and municipal
entities when appropriate.
4. During public health emergencies, the Administrator will serve as a commander in the Unified
Command group.
5. Assess and maintain essential public health services and facilities including communicable
disease and environmental health programs.
6. Develop an overall COP.
7. Under Health and Medical, the Administrator’s health department shall:
a. Share information to support a common operating picture
b. Maintain current contact lists for Health and Medical chairs and committee
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members
c. Provide inspection and appropriate testing of drinking water and food supplies to
ensure the safety of both for the general public and designated emergency facilities.
d. Provide the community with mass distribution of drugs and/or vaccines in
response to the threat or occurrence of infectious disease.
e. Enforce non-medical interventions across jurisdiction in accordance with Health
Officer direction such as isolation, quarantine, etc.
f. Coordinate testing of specimens for chemical, biological, or radiological
contaminants.
g. Assure the appropriate documentation of services provided during mass
prophylaxis/immunization.
h. Provide a HCHD Public Information Officer to coordinate with PIO Working Group to
assure timely and accurate information regarding health in the community.
i. Provide Emergency Preparedness Coordinator to serve as co-chair of the Health and
Medical Steering and Planning Committees. Coordinator shall:
i. Conduct Planning Committee meeting once every two to three months and a Steering
Committee meeting at least once every two months
ii. Develop, test and disseminate planning documents and provide HCEM with a copy of all
finalized planning documents
iii. Maintain Health and Medical communications plan
iv. Maintain 24/7 contact ability and access to WebEOC or other virtual tools
v. Serve as Health and Medical Function Representative at the Emergency Operations
Center
vi. Maintain a database of private provider networks and physicians.
vii. Provide oversight and fiscal agency to the Hamilton County Medical Reserve Corps
viii. Assist the Coroner with death certificate issuance during a mass fatality incident
ix. Establishes a joint reception center for staging of incoming agencies to ensure check-in
and proper assignments. This process will ensure accountability, address span-of-
control, and ensure personnel are using appropriate local radio talkgroups or national
interoperability radio frequency.
Support Agencies
1. Coordinating Hospitals within Hamilton County:
i. This group is comprised of representatives from each Hamilton County hospital and
selected health care providers, who shall assure emergency and routine medical services
are available to all during an event or incident.
ii. Under Health and Medical, these agencies may:
1. Provide situation reports and assessments that enable the primary agency to
develop an accurate COP.
2. Identify Steering Committee representative and appropriate back up; attend
steering and planning meetings as required
3. Provide copies of planning documents (including EOPS and Resource Guides)
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to HCHD Emergency Preparedness Coordinator
4. Provide individual hospital updates to the community at scheduled meetings
5. Establishes and encourages the adoption of a uniform emergency hospital incident
command system by all staff to better enable personnel to assist in any facility.
iii. Provide continuing medical care for those who were ill prior to the emergency or
disaster as well as those who become ill or injured during the accident
iv. Coordinate testing of specimens for chemical, biological, or radiological
contaminants.
1. Coordinate the availability of biological, chemical and radiological
decontamination if indicated
2. Ensure disposal of medical waste at hospitals.
3. Provide emergency medical supplies, power, water, sewage disposal, and other
essential services to establish alternate-care facilities if these services are
interrupted or curtailed
v. Provide services for displaced or transported hospital and nursing home patients
as needed
vi. Assure adequate supplies for medical facilities to meet the medical needs of
emergency or disaster victims
vii. Ensure adequate supplies of food and water for victims and staff in medical facilities.
1. Train additional personnel to assure proper response to casualties
viii. Coordinate the evacuation of health care facilities
ix. Provide prophylaxis to staff and their immediate families in accordance with the individual
protocol in the event or threat of an infectious disease outbreak
x. Identify actions to be taken to create more bed and patient care capacity during an
emergency or infectious disease outbreak
xi. When requested, provide a member to serve as Health and Medical
Representative to the County EOC.
1. Report disease and symptom information over HIPAA appropriate system in
support of epidemiological investigation and surveillance
xii. Provide subject matter expertise to the incident command as requested through liaison in
the form of technical specialists
xiii. Coordinate next of kin notification with Hamilton County Coroner
2. Coordinating EMS Agencies within Hamilton County:
a. This group will ensure the availability of emergency medical services and
transportation to medical facilities or emergency shelters.
b. Under Health and Medical the municipal EMS agencies may:
i. Share information to support a common operating picture
c. Provide first aid, triage, and the initiation of life-saving measures at the site of the
emergency or disaster
d. Plan and implement first aid station sites
i. Assist in the storage, distribution, and redistribution of medical supplies and
DocuSign Envelope ID: 9E1CD999-8B97-454C-90E2-CD476FEA36C0
Hamilton County Emergency Management
Emergency Operations Plan
Page 87 of 156
drugs to first aid sites, emergency shelters, and established hospital facilities
as required
ii. Ensure that appropriately trained medical personnel exist to respond
to emergency and disaster situations
iii. Provide prophylaxis to municipal essential staff and their family members in
the event or threat of an infectious disease
iv. Provide a member to serve as Health and Medical Representative to
the County EOC
v. Report disease and symptom information in accordance with HIPAA
regulations in support of epidemiological investigation and surveillance
vi. Provide assistance at designated community points of dispensing
e. Hamilton County Coroner:
i. The Hamilton County Coroner oversees the appropriate care, handling and
disposition of emergency or disaster caused fatalities.
ii. The Coroner's Office serves all those who died in Hamilton County, their
families, and other associated agencies in the investigation of unusual and
unexplained deaths, resulting in timely and accurate completion of the
Coroner's verdict and death certificates.
iii. Under Health and Medical the Coroner’s office shall:
1. Share information to support a common operating picture
iv. Coordinate additional morgue sites for body identification, record
maintenance, and storage of personal belongings as needed
v. Provide emergency transportation, preparation, and burial of victims.
vi. Notify next of kin as required
vii. Oversee the development and implementation of a county-wide
fatality management plan
viii. Coordinate next of kin notification with hospitals
f. Hamilton County Chaplains and Mental Health Organizations:
i. As supporting organizations, the mental health community may be requested
by Health and Medical agencies to:
1. Share information to support a common operating picture
ii. Provide crisis mental health support to clients and staff
iii. Assist with staffing, community mental health centers, family assistance centers
g. Hamilton County Emergency Management:
i. As the county level multi-agency coordination center, HCEM shall:
ii. Share information to support a common operating picture.
iii. When requested, provide representation to Health and Medical Steering and
Planning Community meetings to assist with the development of all-hazards
oriented health and medical goals and objectives
iv. Review Health and Medical related planning document and provide feedback
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Hamilton County Emergency Management
Emergency Operations Plan
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for completeness, realism, and accuracy; include Health and Medical planning
documents as appendices, attachments or job aids to the Emergency
Operations Plan
v. When requested, respond to resource requests from Health and Medical
Representatives or appropriate entities from Hospital Operations Centers or
the Health Department Operations Center during public health emergencies
vi. Request Health and Medical Representative during local events,
emergencies, or disasters when appropriate
vii. Assist with staffing points of dispensing by coordinating the
Commissioner’s use of county employees during events or incidents
h. Hamilton County Sheriff’s Department (HCSD) and Municipal Law Enforcement:
i. As a supporting organization, HCSD may be requested by Health and Medical
agencies to:
1. Share information to support a common operating picture
ii. Conduct security sweep of point of dispensing prior to opening
iii. Provide security assistance at the point of dispensing sites to maintain order
iv. Provide security assistance at hospital facilities when requested
v. Provide security for Strategic National Stockpile material at the point
of dispensing sites
vi. Provide escort of Strategic National Stockpile material from one location
to another
vii. Provide a secure location for Strategic National Stockpile material
i. Hamilton County Volunteer and Community Organizations:
i. As supporting organizations volunteer, and community organizations may be
requested by Health and Medical agencies to:
1. Share information to support a common operating picture; identify
underserved populations
ii. Staff critical facilities such as points of distribution/dispensing,
community shelters and family assistance centers
iii. Provide crisis mental health support
iv. Assist with recovery missions
j. District Five (D5) Hospitals Duty Officer:
i. As a supporting organization, D5 Hospitals may be requested by Health
and Medical agencies to:
1. Share information to support a common operating picture
ii. Coordinate resource requests from Hamilton County-based hospitals
with unaffected hospitals across the district
iii. Provide resources from District inventory to support local operations
iv. Assist in the coordination between sentinel laboratories and the ISDH
laboratory as part of the Laboratory Response Network (LRN)
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Hamilton County Emergency Management
Emergency Operations Plan
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k. District Five Mental Health Response Team
i. Support Hamilton County Chaplains and Mental Health Organization in
providing mental health resources to Hamilton County Residents.
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Hamilton County Emergency Management
Emergency Operations Plan
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ESF-8 – Public Health and Medical Services Checklist
Preparedness Checklist
Requirements of Each ESF Lead Agency
1. Must conduct quarterly ESF meetings.
2. Create and maintain an ESF plan outlining how the ESF will respond to emergencies or
disasters.
3. Maintain a staffing roster/contact list of those who will serve in the EOC and the supporting
ESFs in the field.
4. Create and maintain a resource list for all members of the ESF.
5. EOC Requirements.
a. Know which position is assigned to ESF.
b. Ensure all ESF personnel knows the EOC ESF phone number.
c. Ensure those who will serve in the EOC have access to the facility.
d. Ensure critical applications needed by the ESF are installed on the ESF computer.
e. Ensure key personnel has access to WebEOC.
f. Maintain a binder in the EOC with ESF information.
Operational Preparedness
1. Maintain a roster of ESF contacts and share with lead ESF agency.
2. Maintain continuity of operations.
3. Support regularly scheduled special events.
4. Maintain ongoing communications with all ESF agencies and organizations.
5. Utilize GIS to assess areas of potential need. Highlight areas that might be vulnerable or
have. specific needs (such as non-English speaking communities).
6. Maintain and continue to train in Incident Command.
Planning Preparedness
1. Review and understand ESF requirements as listed in the EOP.
2. Review, understand, and assist in maintaining the ESF plan.
3. Create, review, and revise agency Emergency Action Plans annually.
4. Review and analyze current emergencies and disasters in other cities and states for their impact
on local government and the respective responses of municipalities.
5. Review and update SOPs for both routine and emergency or disaster operations.
6. Seek grant funding for hazard-specific training and equipment.
7. Determine a plan for emergency communications for all ESF partners.
a. Ensure key ESF personnel knows the phone number to the EOC.
b. Establish access to HCPSC radio system; test at least on a quarterly basis.
8. Participate in the threat and hazard identification and risk assessment process.
9. Develop plans to accommodate individuals with functional needs.
Logistical Preparedness
1. Update equipment and resource listings on a regular basis and distribute these lists
appropriately.
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Hamilton County Emergency Management
Emergency Operations Plan
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2. Establish and maintain mutual aid agreements as needed.
3. Secure emergency and disaster equipment required by the ESF.
4. Inventory and document critical medical equipment and supplies maintained by hospitals and
alternative medical care entities.
Training and Exercise
1. Attend scheduled tabletop exercises and all other training events regularly.
2. Conduct and/or attend, as available full-scale emergency or disaster exercises.
3. Review and analyze current emergencies and disasters in other cities and states for their impact
on local government and the respective responses of municipalities.
4. Train in radio procedures.
5. Train responders in duties and procedures relative to disciplines and incident command
procedures.
6. Maintain and continue to train in Incident Command by obtaining necessary certifications for
response personnel (ICS 100, 700, and 800).
Response
0 – 12 Hours
1. ESF lead agency sends an ESF representative to the EOC.
2. Receive briefing from section chief or EOC manager.
3. Notify personnel, mutual-aid partners, and vendors once ESF personnel are in the EOC.
4. Communications
a. Log into WebEOC and document the ESF is staffed on the ESF Position Log board.
b. Verify other communication means.
i. Access to radios.
ii. Access to phones.
c. Maintain communications; implement a backup system if the primary system should
fail.
d. Receive and complete mission assignments appropriately in WebEOC.
5. Follow the battle rhythm.
a. Participate in the county-wide conference call.
b. Review updated weather information as it becomes available from planning.
c. Participate in mid-shift brief.
d. Complete situation reports before the deadline (1700 and 0500).
i. Include what occurred over the past 12-hours.
ii. Key accomplishments.
iii. Critical shortfalls.
e. Submit after-action comments.
i. What needs to be improved to make the operation better?
6. Monitor resource status.
7. All field ESFs must maintain ongoing information exchange within the EOC through WebEOC
or other means directly with the ESF.
8. Report critical information on WebEOC.
9. Begin clear documentation stream of all related costs, actions, decisions, and communications.
10. Create staffing for future operational periods.
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Hamilton County Emergency Management
Emergency Operations Plan
Page 92 of 156
a. Personnel must work 12-hour shifts.
b. The person sitting in the ESF seat must have the authority to delegate and
commit resources on behalf of the agency.
11. Perform core mission emergency response functions.
12. Tasks specific to ESF-8.
a. Implement mass casualty response plan.
b. Establish liaison with MESH.
c. Request appropriate disaster declarations for EMTALA and HIPPA waivers, if necessary
d. Maintain communication with hospitals to assess the need for additional
medical resources beyond the capabilities of Hamilton County.
e. Coordinate the transport of walking-wounded and non-critical casualties.
f. Determine the need for an ESF conference call schedule for enhanced coordination
between all partners.
12-24 Hours
1. Arrive on-time to receive shift briefly.
2. Check-in with section chief or EOC manager.
3. Review Incident Action Plan Monitor resource request board in WebEOC.
4. If necessary, identify the ESF staging area.
5. Establish refuel and maintenance schedules.
6. Contact logistics for needs related to multiple operational periods.
7. Provide meals and necessary rest periods to field ESF personnel.
8. Anticipate and plan for the arrival of, and coordination of state and federal agencies.
9. Tasks specific to ESF-8.
a. Maintain communication with MESH and hospitals.
b. Reassess the need for medical resources beyond the scope of Hamilton County.
c. Continue to coordinate the transportation of non-critical patients from the incident.
d. Maintain awareness of existing inventory of medical resources and supplies and act
to replace any depleted inventory.
e. Determine the need for an ESF conference call schedule for enhanced coordination
between all partners.
24-36 Hours
1. Arrive on-time to receive shift briefly.
2. Check-in with section chief or EOC manager.
3. Review Incident Action Plan.
4. Consider staging and re-entry issues.
5. Coordinate Demobilization Plan as necessary.
6. Attend scheduled post-incident analysis meetings.
7. Tasks specific to ESF-8.
a. Maintain communication with MESH and hospitals.
b. Reassess the need for medical resources beyond the scope of Hamilton County.
c. Continue to coordinate the transportation of non-critical patients from the incident.
d. Maintain awareness of inventory of medical resources and supplies.
DocuSign Envelope ID: 9E1CD999-8B97-454C-90E2-CD476FEA36C0
Hamilton County Emergency Management
Emergency Operations Plan
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Recovery
1. Continue ongoing support of recovery operations.
2. Debrief team members, public agencies, volunteers, and building owners.
3. Analyze hazard/incident information.
4. Inventory and evaluate response resources and capabilities.
5. Forward all agency use records to the EOC for processing.
6. Compare documentation with other ESFs appropriately.
7. Debrief team members, public agencies, volunteers, etc.
8. Review and update internal and ESF plans as necessary.
9. Maintain environmental and epidemiological surveillance.
10. Begin demobilization procedures, including termination of mass casualty and triage
operations when appropriate.
11. Compile documentation relating to patient status and information for future
financial assistance.
12. Restore medical and hospital systems to normal operating conditions.
Mitigation
1. Ensure contracts meet FEMA requirements for reimbursement eligibility.
2. Review and update internal and ESF plans as necessary.
3. Assist in updates of ordinances, policies, and administrative rules that impact ESF.
4. Develop training procedures to meet identified needs.
5. Implement measures to prevent recurrence, if appropriate.
6. Assist in updates of ordinances, policies, and administrative rules that impact ESF.
7. Develop stronger working relationships with hospitals outside of Hamilton County for
future incidents.
DocuSign Envelope ID: 9E1CD999-8B97-454C-90E2-CD476FEA36C0
Hamilton County Emergency Management
Emergency Operations Plan
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ESF-9 – Urban Search and Rescue
Primary Agency
Hamilton County Fire Chief’s Roundtable
Support Agencies
1. All Township and Municipal Fire Agencies
2. Hamilton County Drone Working Group
3. Hamilton County PIO Working Group
Purpose
To provide guidance for search and rescue operations within Hamilton County during an emergency
or disaster.
Scope
1. ESF-9 addresses emergency and disaster search and rescue operations within Hamilton County.
2. Urban Search and Rescue in Hamilton County can be performed by all town and municipal
fire departments.
3. Search areas that have been affected by both, man-made and naturally occurring incidents.
Policies
1. ESF-9 provides coordination of urban search and rescue activities to ensure the safety of
life during emergency and disaster situations.
2. Hamilton County possesses a significantly large number of experienced and highly trained
firefighters, representing nine fire departments throughout the county.
3. All of these fire departments have the ability to perform USAR.
4. All of the departments operate under the National Incident Management System and
have maintained mutual aid agreements for a number of years.
5. All of these departments also utilize Hamilton County’s 800 MHz trunking radio systems.
Concept of Operations
1. During emergencies or disasters, local fire agencies will mobilize apparatus and
personnel necessary to conduct urban search and rescue.
2. Emergency search and rescue operations will be initiated via Hamilton County Public Safety
Communications, who will dispatch the appropriate local fire agencies to the full extent of
their resource capabilities, including the use of resources available under the mutual aid
agreements.
3. Command of urban search and rescue operations will be in accordance with the
Incident Command System.
4. Urban search and rescue are to be conducted under the supervision of experienced
DocuSign Envelope ID: 9E1CD999-8B97-454C-90E2-CD476FEA36C0
Hamilton County Emergency Management
Emergency Operations Plan
Page 95 of 156
fire department personnel.
Responsibilities
Primary Agency
Coordinating Agency Fire Chief:
1. Responsible for coordinating all emergency urban search and rescue operations.
2. Each fire organization, conducting USAR, will maintain authority within its own jurisdiction.
3. Emergency/disaster urban search and rescue operations support will be from the
County EOC by the ESF Representative.
4. Support Function Representative
a. Emergency Support Function Representative(s) are identified through Fire Chiefs
from Hamilton County.
i. The representative will:
1. Coordinate fire/rescue, and special operations response to address
the needs at the emergency or disaster scene(s) and assure
protection to the rest of Hamilton County.
a. This will be performed conjointly with ESF-4 and ESF-10
2. Analyze rescue service resource needs and request assistance.
3. Provide information and coordination regarding the status of
operations to other Support Function Representatives.
ii. Prepare reports required to document decisions made, actions taken,
and financial costs incurred. These documents will become part of the
incident record.
5. Establishes a joint reception center for staging of incoming agencies to ensure check-in and
proper assignments. This process will ensure accountability, address span-of-control, and
ensure personnel are using appropriate local radio talkgroups or national interoperability radio
frequency.
6. Develop an overall COP
Support Agencies
All township and municipal fire agencies:
1. Provides mutual aid in operations as necessary and available.
2. Provides back-up and extended contingency representatives the County EOC.
3. Provide situation reports and assessments that enable the primary agency to develop an
accurate COP.
DocuSign Envelope ID: 9E1CD999-8B97-454C-90E2-CD476FEA36C0
Hamilton County Emergency Management
Emergency Operations Plan
Page 96 of 156
ESF-9 – Urban Search and Rescue
Preparedness Checklist
Requirements of Each ESF Lead Agency
1. Must conduct quarterly ESF meetings.
2. Create and maintain an ESF plan outlining how the ESF will respond to emergencies or
disasters.
3. Maintain a staffing roster/contact list of those who will serve in the EOC and the supporting
ESFs in the field.
4. Create and maintain a resource list for all members of the ESF.
5. EOC Requirements.
a. Know which position is assigned to ESF.
b. Ensure all ESF personnel knows the EOC ESF phone number.
c. Ensure those who will serve in the EOC have access to the facility.
d. Ensure critical applications needed by the ESF are installed on the ESF computer.
e. Ensure key personnel has access to WebEOC.
f. Maintain a binder in the EOC with ESF information.
Operational Preparedness
1. Maintain a roster of ESF contacts and share with lead ESF agency
2. Maintain continuity of operations.
3. Support regularly scheduled special events.
4. Maintain ongoing communications with all ESF agencies and organizations.
5. Utilize GIS to assess areas of potential need. Highlight areas that might be vulnerable or
have. specific needs (such as non-English speaking communities).
6. Maintain and continue to train in Incident Command.
Planning Preparedness
1. Review and understand ESF requirements as listed in the EOP.
2. Review, understand and assist in maintaining the ESF plan.
3. Create, review, and revise agency Emergency Action Plans annually.
4. Review and analyze current emergencies and disasters in other cities and states for
their impact on local government and the respective responses of municipalities.
5. Review and update SOPs for both routine and emergency or disaster operations.
6. Seek grant funding for hazard-specific training and equipment.
7. Determine a plan for emergency communications for all ESF partners.
a. Ensure key ESF personnel knows the phone number to the EOC.
b. Establish access to HCPSC radio system; test at least on a quarterly basis.
8. Participate in the threat and hazard identification and risk assessment process.
Logistical Preparedness
1. Update equipment and resource listings on a regular basis and distribute these
lists appropriately.
2. Establish and maintain mutual aid agreements as needed.
3. Secure emergency and disaster equipment required by the ESF.
DocuSign Envelope ID: 9E1CD999-8B97-454C-90E2-CD476FEA36C0
Hamilton County Emergency Management
Emergency Operations Plan
Page 97 of 156
Training and Exercise
1. Attend scheduled tabletop exercises and all other training events regularly.
2. Conduct and/or attend, as available full-scale emergency or disaster exercises.
3. Review and analyze current emergencies and disasters in other cities and states for
their impact on local government and the respective responses of municipalities.
4. Train in radio procedures.
5. Train responders in duties and procedures relative to disciplines and incident
command procedures.
6. Maintain and continue to train in Incident Command by obtaining necessary certifications
for response personnel (ICS 100, 300, 400, 700, and 800).
Response
0 – 12 Hours
1. ESF lead agency sends an ESF representative to the EOC.
2. Receive briefing from section chief or EOC manager.
3. Notify personnel, mutual-aid partners, and vendors once ESF personnel are in the EOC.
4. Communications
a. Log into WebEOC and document the ESF is staffed on the ESF Position Log board.
b. Verify other communication means.
i. Access to radios.
ii. Access to phones.
c. Maintain communications; implement a backup system if the primary system
should fail.
d. Receive and complete mission assignments appropriately in WebEOC.
5. Follow the battle rhythm.
a. Participate in the county-wide conference call.
b. Review updated weather information as it becomes available from planning.
c. Participate in mid-shift brief.
d. Complete situation reports before the deadline (1700 and 0500).
i. Include what occurred over the past 12-hours.
ii. Key accomplishments.
iii. Critical shortfalls.
e. Submit after-action comments.
i. What needs to be improved to make the operation better?
6. Monitor resource status.
7. All field ESFs must maintain ongoing information exchange within the EOC through WebEOC
or other means directly with the ESF.
8. Report critical information on WebEOC.
9. Begin clear documentation stream of all related costs, actions, decisions, and communications.
10. Create staffing for future operational periods.
a. Personnel must work 12-hour shifts.
b. The person sitting in the ESF seat must have the authority to delegate and
commit resources on behalf of the agency.
11. Perform core mission emergency response functions.
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Hamilton County Emergency Management
Emergency Operations Plan
Page 98 of 156
12. Tasks specific to ESF-9.
a. Commence search and rescue operations as soon as feasible.
b. Coordinate needed resources based on incident type.
c. Determine the need for an ESF conference call schedule for enhanced coordination
between all partners.
12-24 Hours
1. Arrive on-time to receive shift brief.
2. Check-in with section chief or EOC manager.
3. Review Incident Action Plan.
4. Monitor resource request board in WebEOC.
5. If necessary, identify the ESF staging area.
6. Establish refuel and maintenance schedules.
7. Contact logistics for needs related to multiple operational periods.
8. Provide meals and necessary rest periods to field ESF personnel.
9. Anticipate and plan for the arrival of, and coordination of state and federal agencies.
10. Tasks specific to ESF-9.
a. Coordinate relief efforts for personnel conducting search and rescue activities.
b. Utilize GIS to coordinate large area searches with significant amounts of victims.
c. Coordinate with mutual aid resources as needed.
d. Determine the need for an ESF conference call schedule for enhanced coordination
between all partners.
24-36 Hours
1. Arrive on-time to receive shift brief.
2. Check-in with section chief or EOC manager.
3. Review Incident Action Plan.
4. Consider staging and re-entry issues.
5. Coordinate Demobilization Plan as necessary.
6. Attend scheduled post-incident analysis meetings.
7. Tasks specific to ESF-9.
a. Continue coordination of relief efforts for personnel conducting search and
rescue activities.
Recovery
1. Continue ongoing support of recovery operations.
2. Debrief team members, public agencies, volunteers, and building owners.
3. Analyze hazard/incident information.
4. Inventory and evaluate response resources and capabilities.
5. Forward all agency use records to the EOC for processing.
6. Compare documentation with other ESFs appropriately.
7. Debrief team members, public agencies, volunteers, etc.
8. Review and update internal and ESF plans as necessary.
DocuSign Envelope ID: 9E1CD999-8B97-454C-90E2-CD476FEA36C0
Hamilton County Emergency Management
Emergency Operations Plan
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Mitigation
1. Ensure contracts meet FEMA requirements for reimbursement eligibility.
2. Review and update internal and ESF plans as necessary.
3. Assist in updates of ordinances, policies, and administrative rules that impact ESF.
4. Develop training procedures to meet identified needs.
5. Implement measures to prevent recurrence, if appropriate.
6. Assist in updates of ordinances, policies, and administrative rules that impact ESF.
DocuSign Envelope ID: 9E1CD999-8B97-454C-90E2-CD476FEA36C0
Hamilton County Emergency Management
Emergency Operations Plan
Page 100 of 156
ESF-10 – Hazardous Materials Response
Primary Agency
Hamilton County Fire Chief’s Roundtable
Support Agencies
1. Hamilton County Emergency Management
2. Local Emergency Planning Committee
3. Indiana Department of Environmental Management
4. Private partnerships
Purpose
1. To provide a coordinated response to a hazardous materials release which minimizes
2. detrimental effects to people, wildlife, and the environment.
3. To provide guidance for establishing and maintaining information available to the public under
SARA Title III and The Emergency Planning and Community Right-To-Know Act of 1986 (EPCRA).
Scope
1. ESF-10 does not supersede the established procedures of agencies responding to a
hazardous materials release. It is intended to coordinate the efforts of the various agencies
responding to the same incident.
2. ESF-10 addresses emergency and disaster and hazardous materials response operations
within Hamilton County.
3. Hazardous materials response in Hamilton County can be performed by all town and
municipal fire departments.
Policies
1. ESF-10 provides coordination of hazmat response activities to ensure the safety of life
in emergency and disaster situations.
a. Hamilton County possesses a significantly large number of experienced and
highly trained firefighters, representing nine fire departments throughout the
county.
2. All of the departments operate under the National Incident Management System and
have maintained mutual aid agreements for a number of years.
3. ESF-10 will work conjointly with ESF’s 4 and 9 to complete the fire department assigned
tasks that may have incidents of more than one primary focus.
Concept of Operations
1. During emergencies or disasters, local fire agencies will mobilize apparatus and
personnel necessary to manage the incident.
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Hamilton County Emergency Management
Emergency Operations Plan
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2. Emergency hazardous materials response operations will be initiated via Hamilton
County Public Safety Communications who will dispatch the appropriate local fire
agencies to the full extent of their resource capabilities, including the use of resources
available under the mutual aid agreements.
3. Command of hazardous materials operations will be in accordance with the Incident
Command System.
Responsibilities
Primary Agency
Coordinating Agency Fire Chief:
1. Responsible for coordinating all hazardous materials operations response.
a. Each fire organization will maintain authority within its own jurisdiction.
b. Emergency/disaster hazmat operations support will be from the EOC by the ESF.
2. Emergency Support Function Representative
a. ESF Representative(s) are identified through Fire Chiefs from Hamilton County.
i. The representative will:
1. Coordinate fire/rescue and special operations response to address the
needs at the emergency or disaster scene(s) and assure protection to
the rest of Hamilton County.
2. Analyze fire, rescue, and hazmat service resource needs and request
assistance.
3. Provide information and coordination regarding the status of
operations to other ESF Representatives.
4. Develop an overall COP
ii. Prepare reports required to document decisions made, actions taken, and
financial costs incurred. These documents will become part of the incident
record.
iii. Establishes a joint reception center for staging of incoming agencies to ensure
check-in and proper assignments. This process will ensure accountability,
address span-of-control, and ensure personnel are using appropriate local radio
talkgroups or national interoperability radio frequency.
Support Agencies
1. All township and municipal fire agencies
a. Provides mutual aid in operations as necessary and available.
b. Provides back-up and extended contingency representatives the County EOC.
c. Provide situation reports and assessments that enable the primary agency to develop
an accurate COP.
2. Hamilton County Emergency Management
a. HCEM will coordinate with ESF-10 within the EOC.
b. HCEM may also deploy an internal staff member or volunteer as a liaison to the
incident site.
DocuSign Envelope ID: 9E1CD999-8B97-454C-90E2-CD476FEA36C0
Hamilton County Emergency Management
Emergency Operations Plan
Page 102 of 156
ESF-10 – Hazardous Materials Response Checklist
Preparedness Checklist
Requirements of Each ESF Lead Agency
1. Must conduct quarterly ESF meetings.
2. Create and maintain an ESF plan outlining how the ESF will respond to emergencies or
disasters.
3. Maintain a staffing roster/contact list of those who will serve in the EOC and the supporting
ESFs in the field.
4. Create and maintain a resource list for all members of the ESF.
5. EOC Requirements.
a. Know which position is assigned to ESF.
b. Ensure all ESF personnel knows the EOC ESF phone number.
c. Ensure those who will serve in the EOC have access to the facility.
d. Ensure critical applications needed by the ESF are installed on the ESF computer.
e. Ensure key personnel has access to WebEOC.
f. Maintain a binder in the EOC with ESF information.
Operational Preparedness
1. Maintain a roster of ESF contacts and share with lead ESF agency.
2. Maintain continuity of operations.
3. Support regularly scheduled special events.
4. Maintain ongoing communications with all ESF agencies and organizations.
5. Utilize GIS to assess areas of potential need. Highlight areas that might be vulnerable or
have specific needs (such as non-English speaking communities).
6. Maintain and continue to train in Incident Command.
Planning Preparedness
1. Review and understand ESF requirements as listed in the EOP.
2. Review, understand, and assist in maintaining the ESF plan.
3. Create, review, and revise agency Emergency Action Plans annually.
4. Review and analyze current emergencies and disasters in other cities and states for their impact
on local government and the respective responses of municipalities.
5. Review and update SOPs for both routine and emergency or disaster operations.
6. Seek grant funding for hazard-specific training and equipment.
7. Determine a plan for emergency communications for all ESF partners.
a. Ensure key ESF personnel knows the phone number to the EOC.
b. Establish access to HCPSC radio system; test at least on a quarterly basis.
8. Participate in the threat and hazard identification and risk assessment process.
a. Conduct visits to predetermined facilities storing hazardous materials to preplan hazmat
responses.
b. Maintain a comprehensive listing of facilities containing hazardous materials and
manifests of hazardous materials contained within each facility.
DocuSign Envelope ID: 9E1CD999-8B97-454C-90E2-CD476FEA36C0
Hamilton County Emergency Management
Emergency Operations Plan
Page 103 of 156
Logistical Preparedness
1. Update equipment and resource listings on a regular basis and distribute these
lists appropriately.
2. Establish and maintain mutual aid agreements as needed.
3. Secure emergency and disaster equipment required by the ESF.
Training and Exercise
1. Attend scheduled tabletop exercises and all other training events regularly.
2. Conduct and/or attend, as available full-scale emergency or disaster exercises.
3. Review and analyze current emergencies and disasters in other cities and states for
their impact on local government and the respective responses of municipalities.
4. Train in radio procedures.
5. Train responders in duties and procedures relative to disciplines and incident
command procedures.
6. Maintain and continue to train in Incident Command by obtaining necessary certifications
for response personnel (ICS 100, 300, 400, 700, and 800).
Response
0 – 12 Hours
1. ESF lead agency sends an ESF representative to the EOC.
2. Receive briefing from section chief or EOC manager.
3. Notify personnel, mutual-aid partners, and vendors once ESF personnel are in the EOC.
4. Communications
a. Log into WebEOC and document the ESF is staffed on the ESF Position Log board.
b. Verify other communication means.
i. Access to radios.
ii. Access to phones.
c. Maintain communications; implement a backup system if the primary system
should fail.
d. Receive and complete mission assignments appropriately in WebEOC.
5. Follow the battle rhythm.
a. Participate in the county-wide conference call.
b. Review updated weather information as it becomes available from planning.
c. Participate in mid-shift brief.
d. Complete situation reports before the deadline (1700 and 0500).
i. Include what occurred over the past 12-hours.
ii. Key accomplishments.
iii. Critical shortfalls.
e. Submit after-action comments.
i. What needs to be improved to make the operation better?
6. Monitor resource status.
7. All field ESFs must maintain ongoing information exchange within the EOC through WebEOC
or other means directly with the ESF.
8. Report critical information on WebEOC.
9. Begin clear documentation stream of all related costs, actions, decisions, and communications.
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10. Create staffing for future operational periods.
a. Personnel must work 12-hour shifts.
b. The person sitting in the ESF seat must have the authority to delegate and
commit resources on behalf of the agency.
11. Perform core mission emergency response functions.
12. Tasks specific to ESF-10.
a. Commence activities to stop and contain hazardous material release.
b. Determine and implement appropriate community protective action.
c. Notify IC of incidents involving suspected or confirmed WMDs.
d. Determine the need for an ESF conference call schedule for enhanced coordination
between all partners.
12-24 Hours
1. Arrive on-time to receive shift brief.
2. Check-in with section chief or EOC manager.
3. Review Incident Action Plan.
4. Monitor resource request board in WebEOC.
5. If necessary, identify the ESF staging area.
6. Establish refuel and maintenance schedules.
7. Contact logistics for needs related to multiple operational periods.
8. Provide meals and necessary rest periods to field ESF personnel.
9. Anticipate and plan for the arrival of, and coordination of state and federal agencies.
10. Tasks specific to ESF-10.
a. Monitor the threat to the community and implement or alter appropriate
community protective action.
b. Establish decontamination capability for personnel and civilians.
c. Determine the need for an ESF conference call schedule for enhanced coordination
between all partners.
24-36 Hours
1. Arrive on-time to receive shift brief.
2. Check-in with section chief or EOC manager.
3. Review Incident Action Plan.
4. Consider staging and re-entry issues.
5. Coordinate Demobilization Plan as necessary.
6. Attend scheduled post-incident analysis meetings.
7. Tasks specific to ESF-10.
a. Continue monitoring threat to the community and implement or alter
appropriate community protective action.
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Recovery
1. Continue ongoing support of recovery operations.
2. Debrief team members, public agencies, volunteers, and building owners.
3. Analyze hazard/incident information.
4. Inventory and evaluate response resources and capabilities.
5. Forward all agency use records to the EOC for processing.
6. Compare documentation with other ESFs appropriately.
7. Debrief team members, public agencies, volunteers, etc.
8. Review and update internal and ESF plans as necessary.
Mitigation
1. Ensure contracts meet FEMA requirements for reimbursement eligibility.
2. Review and update internal and ESF plans as necessary.
3. Assist in updates of ordinances, policies, and administrative rules that impact ESF.
4. Develop training procedures to meet identified needs.
5. Implement measures to prevent recurrence, if appropriate.
6. Assist in updates of ordinances, policies, and administrative rules that impact ESF.
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Emergency Operations Plan
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ESF-11 – Agriculture and Natural Resources
Primary Agency
Purdue Extension
Support Agencies
1. Hamilton County Humane Society
2. Hamilton County Soil and Water Department
Purpose
To coordinate agricultural and animal welfare support, in cooperation with Hamilton County
farming networks; and to support agriculture and livestock recovery, post-incident.
Scope
1. Agricultural and animal support in Hamilton County is provided by Purdue Extension, based
in Hamilton County 4-H Fairgrounds, and the Hamilton County Humane Society.
2. Animal welfare support is to encompass both livestock and domestic animals.
a. Domestic animals are to be considered any animal that permanently resides
within a house, or house-type accommodation (e.g. apartment, mobile home).
b. Livestock is to be considered animals that require external accommodations (e.g.
Horses that require a barn; cows; sheep; pigs).
3. Aid in the coordination of agricultural resources in the event of a county-wide incident.
4. Provide support in the short and long-term temporary housing of domestic animals
and livestock, until it is possible to return the animals to their original place of living.
Policies
1. ESF-11 is to provide coordination of agricultural and animal activities to ensure the safety
of crops and animal welfare in emergency situations.
2. To maintain situational awareness on emergencies and disasters that may present
agricultural and livestock-based incidents to Hamilton County.
3. To provide a representative to the EOC, in the event that resource support is needed.
Concept of Operations
1. During emergencies or disasters, Purdue Extension will alert the agricultural community
of support available to them.
a. This may be in the form of temporary housing of animals.
2. ESF-11 will be activated by the EOC and will send a representative if requested.
3. ESF-11 will be responsible for activating Hamilton County Humane Society if shelter
operations require domestic animal support.
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Emergency Operations Plan
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Responsibilities
Primary Agency
Purdue Extension:
1. Responsible for coordinating all emergency agricultural and animal support.
2. Emergency/disaster agricultural and animal operations support will be from the
County Emergency Operations Center by the Support Function Representative.
3. Support Function Representative
a. Emergency Support Function Representative(s) are to be identified by Purdue Extension.
i. The representative will:
1. Coordinate agricultural and animal welfare resources to address
the needs within the county.
2. Analyze agricultural and animal welfare resource needs and
request assistance.
3. Provide information and coordination regarding the status of
operations to other Support Function Representatives, as
required/requested.
4. Prepare reports required to document decisions made, actions taken,
and financial costs incurred. These documents will become part of the
incident record.
5. Develop an overall COP
4. Establishes a joint reception center for staging of incoming agencies to ensure check-in and
proper assignments. This process will ensure accountability, address span-of-control, and ensure
personnel are using appropriate local radio talkgroups or national interoperability radio
frequency.
Support Agencies
Hamilton County Humane Society:
1. Provides domestic animal support to ESF-11
2. Will request resource support from charities, and non-governmental organizations, such
as American Humane, on behalf of ESF-11.
3. Provide situation reports and assessments that enable the primary agency to develop an
accurate COP.
Hamilton County Soil and Water:
1. Provides the EOC with a qualified flood plain engineer, as needed.
2. Provides back-up and extended contingency representatives the County EOC.
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3. Provide situation reports and assessments that enable the primary agency to develop an
accurate COP.
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Emergency Operations Plan
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ESF-11 – Agriculture and Natural Resources Checklist
Preparedness Checklist
Requirements of Each ESF Lead Agency
1. Must conduct quarterly ESF meetings.
2. Create and maintain an ESF plan outlining how the ESF will respond to emergencies or
disasters.
3. Maintain a staffing roster/contact list of those who will serve in the EOC and the supporting
ESFs in the field.
4. Create and maintain a resource list for all members of the ESF.
5. EOC Requirements.
a. Know which position is assigned to ESF.
b. Ensure all ESF personnel knows the EOC ESF phone number.
c. Ensure those who will serve in the EOC have access to the facility.
d. Ensure critical applications needed by the ESF are installed on the ESF computer.
e. Ensure key personnel has access to WebEOC.
f. Maintain a binder in the EOC with ESF information.
Operational Preparedness
1. Maintain a roster of ESF contacts and share with lead ESF agency.
2. Maintain continuity of operations.
3. Support regularly scheduled special events.
4. Maintain ongoing communications with all ESF agencies and organizations.
5. Utilize GIS to assess areas of potential need. Highlight areas that might be vulnerable or
have. specific needs (such as non-English speaking communities).
6. Maintain and continue to train in Incident Command.
Planning Preparedness
1. Review and understand ESF requirements as listed in the EOP.
2. Review, understand, and assist in maintaining the ESF plan.
3. Create, review, and revise agency Emergency Action Plans annually.
4. Review and analyze current emergencies and disasters in other cities and states for
their impact on local government and the respective responses of municipalities.
5. Review and update SOPs for both routine and emergency or disaster operations.
6. Seek grant funding for hazard-specific training and equipment.
7. Determine a plan for emergency communications for all ESF partners.
a. Ensure key ESF personnel knows the phone number to the EOC.
8. Participate in the threat and hazard identification and risk assessment process.
Logistical Preparedness
1. Update equipment and resource listings on a regular basis and distribute these
lists appropriately.
2. Establish and maintain mutual aid agreements as needed.
3. Secure emergency and disaster equipment required by the ESF.
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Emergency Operations Plan
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Training and Exercise
1. Attend scheduled tabletop exercises and all other training events regularly.
2. Conduct and/or attend, as available full-scale emergency or disaster exercises.
3. Review and analyze current emergencies and disasters in other cities and states for
their impact on local government and the respective responses of municipalities.
4. Train in radio procedures.
5. Train responders in duties and procedures relative to disciplines and incident
command procedures.
6. Maintain and continue to train in Incident Command by obtaining necessary certifications
for response personnel (ICS 100, 700, and 800).
Response
0 – 12 Hours
1. ESF lead agency sends an ESF representative to the EOC.
2. Receive briefing from section chief or EOC manager.
3. Notify personnel, mutual-aid partners, and vendors once ESF personnel are in the EOC.
4. Communications
a. Log into WebEOC and document the ESF is staffed on the ESF Position Log board.
b. Maintain communications; implement a backup system if the primary system
should fail.
c. Receive and complete mission assignments appropriately in WebEOC.
5. Follow the battle rhythm.
a. Participate in the county-wide conference call.
b. Review updated weather information as it becomes available from planning.
c. Participate in mid-shift brief.
d. Complete situation reports before the deadline (1700 and 0500).
i. Include what occurred over the past 12-hours.
ii. Key accomplishments.
iii. Critical shortfalls.
e. Submit after-action comments.
i. What needs to be improved to make the operation better?
6. Monitor resource status.
7. All field ESFs must maintain ongoing information exchange within the EOC through WebEOC
or other means directly with the ESF.
8. Report critical information on WebEOC.
9. Begin clear documentation stream of all related costs, actions, decisions, and communications.
10. Create staffing for future operational periods.
a. Personnel must work 12-hour shifts.
b. The person sitting in the ESF seat must have the authority to delegate and
commit resources on behalf of the agency.
11. Perform core mission emergency response functions.
12. Tasks specific to ESF-11.
a. Activate animal shelter.
b. Determine support needs for domestic animals at shelter locations.
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Emergency Operations Plan
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c. Establish a supply of food, water, and care to sheltered animals.
d. Evaluate the effectiveness of shelters and the need for additional shelters.
e. Determine the need for an ESF conference call schedule for enhanced coordination
between all partners.
12-24 Hours
1. Arrive on-time to receive shift brief.
2. Check-in with section chief or EOC manager.
3. Review Incident Action Plan.
4. Monitor resource request board in WebEOC.
5. If necessary, identify the ESF staging area.
6. Establish refuel and maintenance schedules.
7. Contact logistics for needs related to multiple operational periods.
8. Provide meals and necessary rest periods to field ESF personnel.
9. Anticipate and plan for the arrival and coordination of animal-based volunteer organizations.
10. Tasks specific to ESF-11.
a. Maintain and replenish supplies of food and water as needed.
b. Continue monitoring and evaluating the effectiveness of shelter operations, the need
for additional shelter space, and additional food and water.
c. Determine the need for an ESF conference call schedule for enhanced coordination
between all partners.
24-36 Hours
1. Arrive on-time to receive shift brief.
2. Check-in with section chief or EOC manager.
3. Review Incident Action Plan
4. Consider staging and re-entry issues.
5. Coordinate Demobilization Plan as necessary.
6. Attend scheduled post-incident analysis meetings.
7. Tasks specific to ESF-11.
a. Maintain and replenish supplies of food and water as needed.
b. Continue monitoring and evaluating the effectiveness of shelter and need for
additional shelter space.
c. Establish veterinary care (if necessary)
Recovery
1. Continue ongoing support of recovery operations.
2. Debrief team members, public agencies, volunteers, and building owners.
3. Analyze hazard/incident information.
4. Inventory and evaluate response resources and capabilities.
5. Forward all agency use records to the EOC for processing.
6. Compare documentation with other ESFs appropriately.
7. Debrief team members, public agencies, volunteers, etc.
8. Review and update internal and ESF plans as necessary.
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Emergency Operations Plan
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9. Maintain shelter operations until animals have been reunited with owners or unclaimed
animals have been relocated to a permanent facility.
Mitigation
1. Ensure contracts meet FEMA requirements for reimbursement eligibility.
2. Review and update internal and ESF plans as necessary.
3. Assist in updates of ordinances, policies, and administrative rules that impact ESF.
4. Develop training procedures to meet identified needs.
5. Implement measures to prevent recurrence, if appropriate.
6. Assist in updates of ordinances, policies, and administrative rules that impact ESF.
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Hamilton County Emergency Management
Emergency Operations Plan
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ESF-12 – Energy
Primary Agency
1. Duke Energy
Support Agencies
1. AES Indiana
2. Boone County REMC
3. Citizens Energy Group
4. Indiana Michigan Power Company
5. NineStar Connect
6. Tipton Municipal Utilities
7. Vectren Gas
8. Marathon Pipeline
9. Panhandle Eastern Pipeline
10. Buckeye Pipeline
11. Midwest Independent System Operator (MISO)
12. CountryMark
Purpose
To provide for the effective use of available electric power, natural gas, and petroleum products to
meet essential needs, and to facilitate the restoration of energy systems affected by an emergency or
disaster.
Scope
1. ESF-12 agencies gather, assess, and disseminate information on damage to energy systems
and the impact of outages within affected areas.
2. ESF-12 agencies disseminate information regarding the restoration process of energy
services within Hamilton County.
3. Work with other ESFs to establish task forces to expedite restoration services.
Policies
1. The type and focus of utility support may vary depending on an assessment of incident
impact(s), the magnitude and type of event, and the stage of the response and recovery
efforts.
2. Activating as needed, in anticipation of, or immediately following, an emergency or disaster
of mass criminal violence.
3. Supporting energy needs and services without regard to economic status or racial,
religious, political, ethnic, or other affiliation.
4. The Priority of the Energy Support Function is to save lives, protect property, restore
damaged energy infrastructure and components and assist other Support Functions by
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Emergency Operations Plan
Page 114 of 156
aiding in the restoration of damaged energy systems.
5. Assigning staff to work in accordance with their parent agency rules and regulations.
6. Emergency Management will reconcile conflicts between agencies involved with the Energy
Support Function.
Concept of Operations
1. While requests are channeled through the Emergency Operations Center to the agency
responsible for the Energy Support Function, most requests may be handled with the
responding utility directly.
2. It is expected that each agency involved will either work directly with the coordinating agency
or will coordinate their efforts with a liaison in the Emergency Operations Center.
3. Recovery efforts will be initiated through each individual agency.
a. All agencies responsible for recovery efforts will be expected to update a liaison in
the Emergency Operations Center periodically.
4. Collectively, the coordinating and support agencies that compromise the Energy Support
Function serve as the focal point for reports of damage to, the requirements for system
design and the operation of, and the procedures for the preparedness, prevention,
recovery and restoration of the utility infrastructure in Hamilton County.
Responsibilities
Primary Agency
1. Coordinating Agency
a. Activates coordinating agency.
b. Provides guidance on the impact of the emergency or disaster.
c. Plans and supports regular meetings with and between the coordinating and
support agencies related to preparedness, response and recovery activities.
d. Ensures coordinating and support agencies are informed and involved in all
meetings related to the Energy Support Function.
e. Provides damage assessment reporting to requesting agencies.
f. Provides leadership in coordinating and integrating overall efforts associated
with utilities.
g. Save lives, protect property, restore damaged electrical systems and components
and assist other Support Functions by aiding in the restoration of damaged
systems.
h. Develops and maintains emergency plans directing Hamilton County’s response
to various predetermined situations involving electrical systems and/or other
utility problems affecting the safety, health, and welfare of the community.
i. Upon full activation of the Emergency Operations Center, the Coordinating Agency
will send a representative to act as a liaison.
j. Maintain an inventory of procedures and points-of-contact for obtaining
specialized equipment and labor, fuel and transportation, and other resources.
k. Provide periodic reports to the Emergency Operations Center concerning the energy
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Emergency Operations Plan
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restoration process such as projected restoration schedules, an approximate
completion percentage of restoration, geographic information on the restoration, and
other information as appropriate.
l. Provide strategic direction regarding restoration efforts through the establishment of
task forces. E.g. police officer to block traffic, forestry crew with grappling claw truck,
AT&T rep, and Power Company rep for expedited debris and line clearance.
m. Public announcements on energy conservation, outages, and other energy issues will
be coordinated with the PIO Working Group and the Joint Information Center in the
Emergency Operations Center.
n. Develop an overall COP
o. Establishes a joint reception center for staging of incoming agencies to ensure check-in
and proper assignments. This process will ensure accountability, address span-of-
control, and ensure personnel are using appropriate local radio talkgroups or national
interoperability radio frequency.
Support Agencies
1. Save lives, protect property, restore natural gas, manufactured gas, chilled water systems,
and/or other utilities and assist other Support Functions by aiding in the restoration of
damaged systems.
2. Develops and maintains emergency plans directing Hamilton County’s response to various
predetermined situations involving natural gas, manufactured gas, steam and/or chilled
water system problems and/or other utilities affecting the safety, health, and welfare of the
community.
3. Provide periodic reports to the Emergency Operations Center concerning the energy
restoration process such as projected restoration schedules, an approximate completion
percentage of restoration, geographic information on the restoration, and other information
as appropriate that enable the primary agency to develop an accurate COP.
4. Maintain an inventory of procedures and points-of-contact for obtaining specialized
equipment and labor, fuel and transportation, and other resources.
5. Public announcements on utility conservation, outages, and other utility issues will be
coordinated with External Affairs Support Function and the Joint Information Center in
the Emergency Operations Center.
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ESF-12 – Energy Checklist
Preparedness Checklist
Requirements of Each ESF Lead Agency
1. Must conduct quarterly ESF meetings the all ESF-12 partners.
2. Create and maintain an ESF plan outlining how the ESF will respond to emergencies or
disasters.
3. Maintain a staffing roster/contact list of those who will serve in the EOC and the supporting
ESFs in the field.
4. Create and maintain a resource list for all members of the ESF.
5. EOC Requirements.
a. Know which position is assigned to ESF.
b. Ensure all ESF personnel knows the EOC ESF phone number.
c. Ensure those who will serve in the EOC have access to the facility.
d. Ensure critical applications needed by the ESF are installed on the ESF computer.
e. Ensure key personnel has access to WebEOC.
f. Maintain a binder in the EOC with ESF information.
Operational Preparedness
1. Maintain a roster of ESF contacts and share with lead ESF agency.
2. Maintain continuity of operations.
3. Support regularly scheduled special events.
4. Maintain ongoing communications with all ESF agencies and organizations.
5. Utilize GIS to assess areas of potential need. Highlight areas that might be vulnerable or
have. specific needs (such as non-English speaking communities).
6. Maintain and continue to train in Incident Command.
Planning Preparedness
1. Review and understand ESF requirements as listed in the EOP.
2. Review, understand, and assist in maintaining the ESF plan.
3. Create, review, and revise agency Emergency Action Plans annually.
4. Review and analyze current emergencies and disasters in other cities and states for
their impact on local government and the respective responses of municipalities.
5. Review and update SOPs for both routine and emergency or disaster operations.
6. Seek grant funding for hazard-specific training and equipment.
7. Determine a plan for emergency communications for all ESF partners.
a. Ensure key ESF personnel knows the phone number to the EOC.
b. Establish access to HCPSC radio system; test at least on a quarterly basis.
8. Participate in the threat and hazard identification and risk assessment process.
Logistical Preparedness
1. Update equipment and resource listings on a regular basis and distribute these
lists appropriately.
2. Establish and maintain mutual aid agreements as needed.
3. Secure emergency and disaster equipment required by the ESF.
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Emergency Operations Plan
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Training and Exercise
1. Attend scheduled tabletop exercises and all other training events regularly.
2. Conduct and/or attend, as available full-scale emergency or disaster exercises.
3. Review and analyze current emergencies and disasters in other cities and states for
their impact on local government and the respective responses of municipalities.
4. Train in radio procedures.
5. Train responders in duties and procedures relative to disciplines and incident
command procedures.
6. Maintain and continue to train in Incident Command by obtaining necessary certifications
for response personnel (ICS 100, 700, and 800).
Response
0 – 12 Hours
1. ESF lead agency sends an ESF representative to the EOC.
2. Receive briefing from section chief or EOC manager.
3. Notify personnel, mutual-aid partners, and vendors once ESF personnel are in the EOC.
4. Communications
a. Log into WebEOC and document the ESF is staffed on the ESF Position Log board.
b. Verify other communication means.
i. Access to radios.
ii. Access to phones.
c. Maintain communications; implement a backup system if the primary system
should fail.
d. Receive and complete mission assignments appropriately in WebEOC.
5. Follow the battle rhythm.
a. Participate in a county-wide conference call.
b. Review updated weather information as it becomes available from planning.
c. Participate in mid-shift brief.
d. Complete situation reports before the deadline (1700 and 0500).
i. Include what occurred over the past 12-hours.
ii. Key accomplishments.
iii. Critical shortfalls.
e. Submit after-action comments.
i. What needs to be improved to make the operation better?
6. Monitor resource status.
7. All field ESFs must maintain ongoing information exchange within the EOC through WebEOC
or other means directly with the ESF.
8. Report critical information on WebEOC.
9. Begin clear documentation stream of all related costs, actions, decisions, and communications.
10. Create staffing for future operational periods.
a. Personnel must work 12-hour shifts.
b. The person sitting in the ESF seat must have the authority to delegate and
commit resources on behalf of the agency.
11. Perform core mission emergency response functions.
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12. Tasks specific to ESF-12.
a. Monitor and disseminate information relating to service disruptions.
b. Initiate contact with energy companies to coordinate and track progress in
restoring service.
c. Coordinate with other ESFs to prioritize restoration of services to critical infrastructure.
d. Determine the need for an ESF conference call schedule for enhanced coordination
between all partners.
12-24 Hours
1. Arrive on-time to receive shift brief.
2. Check-in with section chief or EOC manager.
3. Review Incident Action Plan.
4. Monitor resource request board in WebEOC.
5. If necessary, identify the ESF staging area.
6. Establish refuel and maintenance schedules.
7. Contact logistics for needs related to multiple operational periods.
8. Provide meals and necessary rest periods to field ESF personnel.
9. Anticipate and plan for the arrival of, and coordination of state and federal agencies.
10. Tasks specific to ESF-12.
a. Continue disseminate information relating to service disruptions.
b. Maintain contact with energy companies to coordinate and track progress in
restoring service.
c. Determine the need for an ESF conference call schedule for enhanced coordination
between all partners.
24-36 Hours
1. Arrive on-time to receive shift brief.
2. Check-in with section chief or EOC manager.
3. Review Incident Action Plan.
4. Consider staging and re-entry issues.
5. Coordinate Demobilization Plan as necessary.
6. Attend scheduled post-incident analysis meetings.
7. Tasks specific to ESF-12.
a. Continue disseminate information relating to service disruptions.
b. Maintain contact with energy companies to coordinate and track progress in
restoring service.
Recovery
1. Continue ongoing support of recovery operations.
2. Debrief team members, public agencies, volunteers, and building owners.
3. Analyze hazard/incident information.
4. Inventory and evaluate response resources and capabilities.
5. Forward all agency use records to the EOC for processing.
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Emergency Operations Plan
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6. Compare documentation with other ESFs appropriately.
7. Debrief team members, public agencies, volunteers, etc.
8. Review and update internal and ESF plans as necessary.
9. Continue energy restoration activities.
10. Return service to pre-incident status.
Mitigation
1. Ensure contracts meet FEMA requirements for reimbursement eligibility.
2. Review and update internal and ESF plans as necessary.
3. Assist in updates of ordinances, policies, and administrative rules that impact ESF.
4. Develop training procedures to meet identified needs.
5. Implement measures to prevent recurrence, if appropriate.
6. Assist in updates of ordinances, policies, and administrative rules that impact ESF.
7. Implement improved energy infrastructure practices if rebuilding.
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Emergency Operations Plan
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ESF-13 – Public Safety and Security
Primary Agency
Hamilton County Sheriff’s Office
Support Agencies
1. Town of Arcadia Police Department
2. City of Carmel Police Department
3. Town of Cicero Police Department
4. City of Fishers Police Department
5. City of Noblesville Police Department Town of Sheridan Police Department
6. City of Westfield Police Department
7. Hamilton County Prosecutor’s Office
Purpose
1. ESF-13 supports a full range of incident management activities associated with a potential or
actual threat to public safety or security through effective coordination with partnering law
enforcement agencies.
Scope
1. ESF-13 provides a mechanism for coordinating and proving support to local law
enforcement and other ESFs with law enforcement, public safety, and security capabilities
and resources during emergencies or disasters.
2. Capabilities of ESF-13 include core and critical infrastructure protection, security planning and
technical assistance, technology support, and public safety before, during, and after an
incident.
Policies
1. The law enforcement agency with original jurisdiction facilitates coordination among
supporting agencies to ensure the operations of ESF-13 are consistent with mission objectives
and management.
2. When activated, ESF-13 coordinates the implementation of units or groups appropriate for
the incident and provides appropriate personnel and resources to support operations.
3. Detailed records of chronological events and encounters are to be maintained in the event of
an incident in which law enforcement authority is relinquished to a federal agency with
jurisdictional authority.
Concept of Operations
1. ESF-13 is activated when public safety and security capabilities and resources are needed
to support incident operations.
2. Upon activation of ESF-13, the agency with original jurisdiction assesses public safety
and security needs and responds to requests for resources from other ESFs.
3. The agency with original jurisdiction maintains communication with support agencies
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to determine capabilities, assess resource availability, and track deployed resources.
4. Due to the potential magnitude of an incident and potential for federal jurisdiction of a
terrorism crime scene, the resources and manpower of multiple law enforcement agencies
may be combined. In the event of a combined response, the NIMS structure will be utilized
for incident management. Thus, representatives from other Hamilton County law
enforcement agencies, the Indiana State Police, and federal agencies will be encouraged to
assign a representative from that agency to be present in the Hamilton County Emergency
Operations Center during the incident.
Responsibilities
Primary Agency
1. HCSO will send a representative to the Hamilton County Emergency Operations
Center to assess the need for additional support.
a. Coordinates the overall, county-wide law enforcement response, considering the
principle of “concurrent jurisdiction”.
b. Determines which law enforcement functional groups should be notified or mobilized
according to the situation.
c. Collects and analyzes information regarding the status of law enforcement services,
resources, and facilities during and after an incident.
d. Identifies and mobilizes law enforcement resources in support of the incident
commander.
e. Adjusts resource deployments as necessary to maximize long-term coverage.
f. Requests mutual aid and other resources necessary to conduct operations.
g. Establishes a joint reception center for staging of incoming agencies to ensure check-in
and proper assignments. This process will ensure accountability, address span-of-
control, and ensure personnel are using appropriate local radio talkgroups or national
interoperability radio frequency.
h. Coordinate with other ESFs to facilitate effective response and recovery operations.
i. Coordinate general traffic control and traffic flow to and from incident scenes.
j. Coordinate resources to establish and maintain secure perimeters around
incident scenes, critical facilities, shelters, feeding sites, and collection centers.
k. Coordinate protection for civilians, emergency responders, and supporting ESF’s.
l. Coordinate evacuation activities, including notification to civilians through the PIO
working group.
m. Coordinate evacuations involving penal institutions.
n. Coordinate with the National Guard, when utilized, to address law enforcement
shortfalls. National Guard can observe and report and be assigned to a law enforcement
liaison at a ratio of one officer to ten troops.
o. Develop an overall COP
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Supporting Agencies
1. Enforces laws and any special restrictions enacted as a result of the incident.
2. Rescue victims and secure crime scenes.
3. Assists with general traffic control and traffic flow to and from incident scenes.
4. Assist with security at incident scenes, critical facilities, shelters, feeding sites, and collection
centers.
5. Assist with security for civilians and emergency responders as requested.
6. Provide situation reports and assessments that enable the primary agency to develop an
accurate COP.
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ESF-13 – Public Safety and Security Checklist
Preparedness Checklist
Requirements of Each ESF Lead Agency
1. Must conduct quarterly ESF meetings.
2. Create and maintain an ESF plan outlining how the ESF will respond to emergencies or
disasters.
3. Maintain a staffing roster/contact list of those who will serve in the EOC and the supporting
ESFs in the field.
4. Create and maintain a resource list for all members of the ESF.
5. EOC Requirements.
a. Know which position is assigned to ESF.
b. Ensure all ESF personnel knows the EOC ESF phone number.
c. Ensure those who will serve in the EOC have access to the facility.
d. Ensure critical applications needed by the ESF are installed on the ESF computer.
e. Ensure key personnel has access to WebEOC.
f. Maintain a binder in the EOC with ESF information.
Operational Preparedness
1. Maintain a roster of ESF contacts and share with lead ESF agency.
2. Maintain continuity of operations.
3. Support regularly scheduled special events.
4. Maintain ongoing communications with all ESF agencies and organizations.
5. Utilize GIS to assess areas of potential need. Highlight areas that might be vulnerable or
have. specific needs (such as non-English speaking communities).
6. Maintain and continue to train in Incident Command.
Planning Preparedness
1. Review and understand ESF requirements as listed in the EOP.
2. Review, understand, and assist in maintaining the ESF plan.
3. Create, review, and revise agency Emergency Action Plans annually.
4. Review and analyze current emergencies and disasters in other cities and states for
their impact on local government and the respective responses of municipalities.
5. Review and update SOPs for both routine and emergency or disaster operations.
6. Seek grant funding for hazard-specific training and equipment.
7. Determine a plan for emergency communications for all ESF partners.
a. Ensure key ESF personnel knows the phone number to the EOC.
b. Establish access to HCPSC radio system; test at least on a quarterly basis.
c. Understand the emergency talkgroups of the HCPSC system including site, emergency
talkgroups, and fail soft.
d. Understand the national interoperability frequencies.
8. Participate in the threat and hazard identification and risk assessment process.
9. Identify the limitations of local law enforcement from an all-hazards standpoint and
develop contingency plans to maintain law and order during an emergency or disaster.
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Logistical Preparedness
1. Update equipment and resource listings on a regular basis and distribute these lists
appropriately.
2. Establish and maintain mutual aid agreements as needed.
3. Secure emergency and disaster equipment required by the ESF.
Training and Exercise
1. Attend scheduled tabletop exercises and all other training events regularly.
2. Conduct and/or attend, as available full-scale emergency or disaster exercises.
3. Review and analyze current emergencies and disasters in other cities and states for
their impact on local government and the respective responses of municipalities.
4. Train in radio procedures.
5. Train responders in duties and procedures relative to disciplines and incident command
procedures.
6. Maintain and continue to train in Incident Command by obtaining necessary certifications for
response personnel (ICS 100, 700, and 800).
7. Train with outside agencies likely to assist at a tactical level during an incident.
Response
0 – 12 Hours
1. ESF lead agency sends an ESF representative to the EOC.
2. Receive briefing from section chief or EOC manager.
3. Notify personnel, mutual-aid partners, and vendors once ESF personnel are in the EOC.
4. Communications
a. Log into WebEOC and document the ESF is staffed on the ESF Position Log board.
b. Verify other communication means.
i. Access to radios.
ii. Access to phones.
c. Maintain communications; implement a backup system if the primary system should
fail.
d. Receive and complete mission assignments appropriately in WebEOC.
5. Follow the battle rhythm.
a. Participate in the county-wide conference call.
b. Review updated weather information as it becomes available from planning.
c. Participate in mid-shift brief.
d. Complete situation reports before the deadline (1700 and 0500).
i. Include what occurred over the past 12-hours.
ii. Key accomplishments.
iii. Critical shortfalls.
e. Submit after-action comments.
i. What needs to be improved to make the operation better?
6. Monitor resource status.
7. All field ESFs must maintain ongoing information exchange within the EOC through WebEOC
or other means directly with the ESF.
8. Report critical information on WebEOC.
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9. Begin clear documentation stream of all related costs, actions, decisions, and communications.
10. Create staffing for future operational periods.
a. Personnel must work 12-hour shifts.
b. The person sitting in the ESF seat must have the authority to delegate and
commit resources on behalf of the agency.
11. Perform core mission emergency response functions.
12. Tasks specific to ESF-13.
a. Establish and coordinate security at the incident scene and EOC.
b. Coordinate with other ESFs for traffic control, crowd control, and scene security
as needed.
c. Acquire additional public safety/law enforcement resources from outside agencies
as needed to maintain law and order.
d. Determine the need for an ESF conference call schedule for enhanced coordination
between all partners.
12-24 Hours
1. Arrive on-time to receive shift brief.
2. Check-in with section chief or EOC manager.
3. Review Incident Action Plan.
4. Monitor resource request board in WebEOC.
5. If necessary, identify the ESF staging area.
6. Establish refuel and maintenance schedules.
7. Contact logistics for needs related to multiple operational periods.
8. Provide meals and necessary rest periods to field ESF personnel.
9. Anticipate and plan for the arrival of, and coordination of state and federal agencies.
10. Tasks specific to ESF-13.
a. Maintain security at the incident scene and EOC.
b. Monitor area of the incident for potential looting, rioting, and violent crime.
c. Coordinate with other ESFs for traffic control, crowd control, and scene security
as needed.
d. Determine the need for an ESF conference call schedule for enhanced
coordination between all partners.
24-36 Hours
1. Arrive on-time to receive shift brief.
2. Check-in with section chief or EOC manager.
3. Review Incident Action Plan.
4. Consider staging and re-entry issues.
5. Coordinate Demobilization Plan as necessary.
6. Attend scheduled post-incident analysis meetings.
7. Tasks specific to ESF-13.
a. Maintain security at the incident scene and EOC.
b. Continue monitoring the area of the incident for potential looting, rioting, or
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violent crime.
Recovery
1. Continue ongoing support of recovery operations.
2. Debrief team members, public agencies, volunteers, and building owners.
3. Analyze hazard/incident information.
4. Inventory and evaluate response resources and capabilities.
5. Forward all agency use records to the EOC for processing.
6. Compare documentation with other ESFs appropriately.
7. Debrief team members, public agencies, volunteers, etc.
8. Review and update internal and ESF plans as necessary.
9. Maintain incident scene and EOC security.
Mitigation
1. Ensure contracts meet FEMA requirements for reimbursement eligibility.
2. Review and update internal and ESF plans as necessary.
3. Assist in updates of ordinances, policies, and administrative rules that impact ESF.
4. Develop training procedures to meet identified needs.
5. Implement measures to prevent recurrence, if appropriate.
6. Assist in updates of ordinances, policies, and administrative rules that impact ESF.
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ESF-14 – Long Term Community Recovery
Primary Agency
Hamilton County Emergency Management
Support Agencies
1. American Red Cross
2. Town of Arcadia
3. Town of Atlanta
4. City of Carmel
5. Town of Cicero
6. City of Fishers
7. Hamilton County Community Organizations Active in Disaster
8. City of Noblesville
9. Salvation Army
10. Town of Sheridan
11. City of Westfield
12. Chamber of Commerce Organization
Purpose
ESF-14 provides guidance for Hamilton County agencies in concert with other jurisdictions, citizens, non-
governmental organizations, and businesses to expedite the recovery of the community to a
pre- emergency or disaster condition.
Scope
1. ESF-14 forms a foundation that can be used to guide the county’s recovery from any
emergency or disaster which may occur.
2. In ESF-14, long term recovery begins with the restoration of critical functions, services,
vital resources, facilities, programs, housing, and infrastructure.
Policies
1. ESF-14 provides coordination of FEMA public assistance funds and provides information to
those affected within Hamilton County.
2. ESF-14 recognizes the primacy of affected State, tribal, and local governments and the private
sector in defining and addressing risk reduction and long-term community recovery priorities,
and in leading the community recovery planning process.
3. ESF-14 long-term community recovery and recovery planning efforts will be coordinated
with State/tribal/local-level stakeholders.
4. Long-term community recovery efforts build resilience focusing on disaster resistance
through the permanent restoration of infrastructure, housing, agricultural industry, natural
resources, community well-being, and the local economy, with attention to mitigation of
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future impacts of a similar nature.
Concept of Operations
1. Hamilton County Community Organizations Active in Disaster will initiate a conference call,
if volunteers are necessary.
a. A staging area for volunteers is to be coordinated with ESF-14.
b. When volunteers arrive, they will be interviewed to determine skills, abilities, and
limitations, be given proper identification, be given training in basic safety, be asked
to sign appropriate waivers, and be assigned appropriately.
c. Assess the socio-economic consequences at the local and county level and
determine when the impacts of the incident warrant additional assistance from
State, and /or Federal agencies for long term recovery efforts.
2. Work with regional, local, County, State, and Federal agencies to conduct
comprehensive market disruption and loss analysis and develop a market-based
comprehensive long-term socio-economic recovery plan.
3. Identify appropriate local, County, State, and Federal programs and agencies to support the
implementation of the long-term recovery plan, assure its coordination, and identify gaps
in related support programs.
a. Economic development
b. Planning
c. Zoning
d. Local Elected Officials
4. Avoid duplication of assistance, identify and address policy and program issues.
5. Determine and identify responsibilities for recovery activities and provide a means for
maintaining coordination among interested parties to assure follow through of recovery
and hazard mitigation efforts.
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Responsibilities
Primary Agency
ESF-14 Representative:
1. Responsible for coordinating all recovery efforts, including coordination of secondary
volunteer support and overseeing the implementation of financial assistance programs.
2. Each incorporated area will maintain authority within its own jurisdiction in financial
assistance.
a. This will then be coordinated with HCEM/ESF-14, to coordinate financial damage data.
i. This will allow the county as a whole to work towards meeting the
income thresholds required to become eligible for federal assistance
programs.
b. Recovery support will be from the County EOC by the Support Function
Representative.
c. Support Function Representative:
i. Emergency Support Function Representative(s) are identified through
HCEM from Hamilton County.
ii. The representative will:
1. Coordinate recovery and financial assistance support to address
the needs of Hamilton County.
2. Analyze recovery resource needs and request financial assistance.
3. Provide information and coordination regarding the status of
operations to other Support Function Representatives.
4. Prepare reports required to document decisions made, actions
taken, and financial costs incurred. These documents will become
part of the incident record.
5. Develop an overall COP.
3. Establishes a joint reception center for staging of incoming agencies to ensure check-in and
proper assignments. This process will ensure accountability, address span-of-control, and
ensure personnel are using appropriate local radio talkgroups or national interoperability radio
frequency.
Support Agencies
1. All support agencies are to provide resource, volunteer, and documentation support to ESF-14.
2. They may be required to assist in representing ESF-14, by providing cover for the
primary agencies.
3. Provide situation reports and assessments that enable the primary agency to develop
an accurate COP.
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ESF-14 – Long Term Recovery Checklist
Preparedness Checklist
Requirements of Each ESF Lead Agency
1. Must conduct quarterly ESF meetings.
2. Create and maintain an ESF plan outlining how the ESF will respond to emergencies or
disasters.
3. Maintain a staffing roster/contact list of those who will serve in the EOC and the supporting
ESFs in the field.
4. Create and maintain a resource list for all members of the ESF.
5. EOC Requirements.
a. Know which position is assigned to ESF.
b. Ensure all ESF personnel knows the EOC ESF phone number.
c. Ensure those who will serve in the EOC have access to the facility.
d. Ensure critical applications needed by the ESF are installed on the ESF computer.
e. Ensure key personnel has access to WebEOC.
f. Maintain a binder in the EOC with ESF information.
Operational Preparedness
1. Maintain a roster of ESF contacts and share with lead ESF agency.
2. Maintain continuity of operations.
3. Support regularly scheduled special events.
4. Maintain ongoing communications with all ESF agencies and organizations.
5. Utilize GIS to assess areas of potential need. Highlight areas that might be vulnerable or
have. specific needs (such as non-English speaking communities).
6. Maintain and continue to train in Incident Command.
Planning Preparedness
1. Review and understand ESF requirements as listed in the EOP.
2. Review, understand, and assist in maintaining the ESF plan.
3. Create, review, and revise agency Emergency Action Plans annually.
4. Review and analyze current emergencies and disasters in other cities and states for
their impact on local government and the respective responses of municipalities.
5. Review and update SOPs for both routine and emergency or disaster operations.
6. Seek grant funding for hazard-specific training and equipment.
7. Determine a plan for emergency communications for all ESF partners.
a. Ensure key ESF personnel knows the phone number to the EOC.
b. Establish access to HCPSC radio system; test at least on a quarterly basis.
8. Participate in the threat and hazard identification and risk assessment process.
Logistical Preparedness
1. Update equipment and resource listings on a regular basis and distribute these lists
appropriately.
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2. Establish and maintain mutual aid agreements as needed.
3. Secure emergency and disaster equipment required by the ESF.
4. Maintain a secure repository detailing all available resources for potential disasters.
Training and Exercise
1. Attend scheduled tabletop exercises and all other training events regularly.
2. Conduct and/or attend, as available full-scale emergency or disaster exercises.
3. Review and analyze current emergencies and disasters in other cities and states for
their impact on local government and the respective responses of municipalities.
4. Conduct public education and outreach to local organizations.
Response
0 – 12 Hours
1. ESF lead agency sends an ESF representative to the EOC.
2. Receive briefing from section chief or EOC manager.
3. Notify personnel, mutual-aid partners, and vendors once ESF personnel are in the EOC.
4. Communications
a. Log into WebEOC and document the ESF is staffed on the ESF Position Log board.
b. Verify other communication means.
i. Access to radios.
ii. Access to phones.
c. Maintain communications; implement a backup system if the primary system should
fail.
d. Receive and complete mission assignments appropriately in WebEOC.
5. Follow the battle rhythm.
a. Participate in the county-wide conference call.
b. Review updated weather information as it becomes available from planning.
c. Participate in mid-shift brief.
d. Complete situation reports before the deadline (1700 and 0500).
i. Include what occurred over the past 12-hours.
ii. Key accomplishments.
iii. Critical shortfalls.
e. Submit after-action comments.
i. What needs to be improved to make the operation better?
6. Monitor resource status.
7. All field ESFs must maintain ongoing information exchange within the EOC through WebEOC
or other means directly with the ESF.
8. Report critical information on WebEOC.
9. Begin clear documentation stream of all related costs, actions, decisions, and communications.
10. Create staffing for future operational periods.
a. Personnel must work 12-hour shifts.
b. The person sitting in the ESF seat must have the authority to delegate and
commit resources on behalf of the agency.
11. Perform core mission emergency response functions.
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12. Tasks specific to ESF-14.
a. Announce and promote means of accepting monetary and/or resource donations
as soon as feasible.
b. Determine the need for an ESF conference call schedule for enhanced coordination
between all partners.
12-24 Hours
1. Arrive on-time to receive shift brief.
2. Check-in with section chief or EOC manager.
3. Review Incident Action Plan
4. Monitor resource request board in WebEOC.
5. If necessary, identify the ESF staging area.
6. Establish refuel and maintenance schedules.
7. Contact logistics for needs related to multiple operational periods.
8. Provide meals and necessary rest periods to field ESF personnel.
9. Anticipate and plan for the arrival of, and coordination of state and federal agencies.
10. Tasks specific to ESF-14.
a. Contact IDHS to begin expediting requests related to recovery.
b. Determine the need for an ESF conference call schedule for enhanced coordination
between all partners.
24 – 36 Hours
1. Arrive on-time to receive shift brief.
2. Check-in with section chief or EOC manager.
3. Review Incident Action Plan.
4. Consider staging and re-entry issues.
5. Coordinate Demobilization Plan as necessary.
6. Attend scheduled post-incident analysis meetings.
7. Tasks specific to ESF-14.
a. Coordinate a community meeting as soon as feasible to address state and
federal assistance, as well as long term recovery activities.
b. Dispatch personnel to the incident scene to assist individuals.
Recovery
1. Continue ongoing support of recovery operations.
2. Debrief team members, public agencies, volunteers, and building owners.
3. Analyze hazard/incident information.
4. Inventory and evaluate response resources and capabilities.
5. Forward all agency use records to the EOC for processing.
6. Compare documentation with other ESFs appropriately.
7. Debrief team members, public agencies, volunteers, etc.
8. Review and update internal and ESF plans as necessary.
9. Analyze and evaluate long-term damage and recovery assessment data.
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10. Establish community assistance locations.
Mitigation
1. Ensure contracts meet FEMA requirements for reimbursement eligibility.
2. Review and update internal and ESF plans as necessary.
3. Assist in updates of ordinances, policies, and administrative rules that impact ESF.
4. Develop training procedures to meet identified needs.
5. Implement measures to prevent recurrence, if appropriate.
6. Assist in updates of ordinances, policies, and administrative rules that impact ESF.
7. Encourage homeowners and businesses to procure insurance through the NFIP, if applicable.
8. Hold community meetings to address lessons learned and proactive measures.
9. Identify and document economic impact and losses avoided due to previous mitigation and
new priorities for mitigation in affected areas.
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ESF-15 – Public Information Officer
Primary Agency
Hamilton County PIO (Public Information Officer) Working Group
Support Agencies
1. Hamilton County Departmental Public Information Officers
2. Municipal Communications/Public Affairs
3. Municipal Public Safety Public Information Officers
4. School Communication Officers
5. Hospital Communications/Public Affairs
Purpose
The primary mission of the External Affairs Emergency Support Function (ESF-15) is to collect, analyze,
and disseminate important information for the public regarding the health, safety, and welfare of
humans and animals before, during, and after an emergency or disaster.
Effective and accurate communication can save lives and protect property, as well as help to ensure
credibility and public trust.
Scope
1. To disseminate information regarding the health and safety of Hamilton County residents
a. This could be in the form of:
i. Warning Information.
ii. Shelter Locations.
iii. Areas closed (e.g. road closures, incident sites).
Policies
1. The information disseminated will be unclassified only and deemed necessary for the public
to have access to.
2. At no time will any materials be taken for public dissemination from within the EOC.
3. Media briefings will occur at a predetermined location and shall not be held in the EOC.
Furthermore, due to sensitive nature of public safety operations and the need for the EOC to
not disrupt the work that supports the citizens of Hamilton County, the media is not
permitted in the EOC when it is activated.
Concept of Operations
1. ESF-15 will be activated if the EOC requires PIO assistance.
a. A PIO will be assigned using the Hamilton County PIO working group.
b. This group will also be used to backfill ESF-15 representatives.
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2. ESF-15 will be present information to media outlets and the public at scheduled times during
the activation.
a. This is to be coordinated with EOC command and general staff.
Responsibilities
Primary Agency
1. Hamilton PIO Working Group will assign a PIO to represent ESF-15 in the EOC, as determined
by the needs of the EOC.
a. One representative will be used to coordinate public information.
b. One representative will be used to data mine social media, mitigate rumors, and
disseminate information on social media.
2. Hamilton PIO Working Group will backfill ESF-15, ensuring that there is personnel in place
to support EOC operations and information dissemination.
3. ESF-15 will coordinate media briefings with the EOC
a. They will be responsible for disseminating information to the public and media outlets.
4. Determine the need to establish a central location for PIO’s to work from to better coordinate
a single message for Hamilton County.
5. Provide the whole community with coordinated, prompt, reliable, and actionable information
through the use of clear, consistent, accessible, and culturally and linguistically appropriate
methods to effectively relay information regarding any threat or hazard, as well as the actions
being taken and the assistance being made available, as appropriate.
6. Establishes a joint reception center for staging of incoming agencies to ensure check-in and
proper assignments. This process will ensure accountability, address span-of-control, and
ensure personnel are using appropriate local radio talkgroups or national interoperability radio
frequency.
Support Agencies
1. Municipal PIO’s may be requested to assist with ESF-15 staffing needs.
2. Provide situation reports and assessments that enable the primary agency to develop an
accurate COP.
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ESF-15 – Public Information Officer Checklist
Preparedness Checklist
Requirements of Each ESF Lead Agency
1. Must conduct quarterly ESF meetings.
2. Create and maintain an ESF plan outlining how the ESF will respond to emergencies or
disasters.
3. Maintain a staffing roster/contact list of those who will serve in the EOC and the supporting
ESFs in the field.
4. Create and maintain a resource list for all members of the ESF, to include PIO resources such as
cameras, microphones, backdrops, lights, etc.
5. EOC Requirements.
a. Know which position is assigned to ESF.
b. Ensure all ESF personnel knows the EOC ESF phone number.
c. Ensure those who will serve in the EOC have access to the facility.
d. Ensure critical applications needed by the ESF are installed on the ESF computer.
e. Ensure key personnel has access to WebEOC.
f. Maintain a binder in the EOC with ESF information.
Operational Preparedness
1. Maintain a roster of ESF contacts and share with lead ESF agency.
2. Maintain continuity of operations.
3. Support regularly scheduled special events.
4. Maintain ongoing communications with all ESF agencies and organizations.
5. Utilize GIS to assess areas of potential need. Highlight areas that might be vulnerable or
have. specific needs (such as non-English speaking communities).
6. Maintain and continue to train in Incident Command.
Planning Preparedness
1. Review and understand ESF requirements as listed in the EOP.
2. Review, understand, and assist in maintaining the ESF plan.
3. Create, review, and revise agency Emergency Action Plans annually.
4. Review and analyze current emergencies and disasters in other cities and states for
their impact on local government and the respective responses of municipalities.
5. Review and update SOPs for both routine and emergency or disaster operations.
6. Seek grant funding for hazard-specific training and equipment.
7. Determine a plan for emergency communications for all ESF partners.
a. Ensure key ESF personnel knows the phone number to the EOC.
b. Establish access to HCPSC radio system; test at least on a quarterly basis.
8. Participate in the threat and hazard identification and risk assessment process.
9. Establish a communication plan with local media outlets.
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Logistical Preparedness
1. Update equipment and resource listings on a regular basis and distribute these
lists appropriately.
2. Establish and maintain mutual aid agreements as needed.
3. Secure emergency and disaster equipment required by the ESF.
Training and Exercise
1. Attend scheduled tabletop exercises and all other training events regularly.
2. Conduct and/or attend, as available full-scale emergency or disaster exercises.
3. Review and analyze current emergencies and disasters in other cities and states for
their impact on local government and the respective responses of municipalities.
4. Train in Media and PIO activities.
5. Train responders in duties and procedures relative to disciplines and incident
command procedures.
6. Maintain and continue to train in Incident Command by obtaining necessary certifications
for response personnel (ICS 100, 700, and 800).
Response
0 – 12 Hours
1. ESF lead agency sends an ESF representative to the EOC.
2. Receive briefing from section chief or EOC manager.
3. Notify personnel, mutual-aid partners, and vendors once ESF personnel are in the EOC.
4. Communications
a. Log into WebEOC and document the ESF is staffed on the ESF Position Log board.
b. Verify other communication means.
i. Access to radios.
ii. Access to phones.
c. Maintain communications; implement a backup system if the primary system
should fail.
d. Receive and complete mission assignments appropriately in WebEOC.
5. Follow the battle rhythm.
a. Participate in the county-wide conference call.
b. Review updated weather information as it becomes available from planning.
c. Participate in mid-shift brief.
d. Complete situation reports before the deadline (1700 and 0500).
i. Include what occurred over the past 12-hours.
ii. Key accomplishments.
iii. Critical shortfalls.
e. Submit after-action comments.
i. What needs to be improved to make the operation better?
6. Monitor resource status.
7. All field ESFs must maintain ongoing information exchange within the EOC through WebEOC
or other means directly with the ESF.
8. Report critical information on WebEOC.
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9. Begin clear documentation stream of all related costs, actions, decisions, and communications.
10. Create staffing for future operational periods.
a. Personnel must work 12-hour shifts.
b. The person sitting in the ESF seat must have the authority to delegate and
commit resources on behalf of the agency.
11. Perform core mission emergency response functions.
12. Tasks specific to ESF-15.
a. Release need-to-know information to the public through all possible outlets.
b. Maintain situational awareness to provide accurate and timely answers to the media.
c. Determine the need for an ESF conference call schedule for enhanced coordination
between all partners.
12-24 Hours
1. Arrive on-time to receive shift brief.
2. Check-in with section chief or EOC manager.
3. Review Incident Action Plan.
4. Monitor resource request board in WebEOC.
5. If necessary, identify the ESF staging area.
6. Establish refuel and maintenance schedules.
7. Contact logistics for needs related to multiple operational periods.
8. Provide meals and necessary rest periods to field ESF personnel.
9. Anticipate and plan for the arrival of, and coordination of state and federal agencies.
10. Tasks specific to ESF-15.
a. Continue providing need-to-know information to the public through all available
outlets.
b. Determine the need for an ESF conference call schedule for enhanced coordination
between all partners.
24-36 Hours
1. Arrive on-time to receive shift brief.
2. Check-in with section chief or EOC manager.
3. Review Incident Action Plan.
4. Consider staging and re-entry issues.
5. Coordinate Demobilization Plan as necessary.
6. Attend scheduled post-incident analysis meetings.
7. Tasks specific to ESF-15.
a. Inform the community of assistance programs and assistance locations.
b. Maintain timely and accurate dissemination of information.
Recovery
1. Continue ongoing support of recovery operations.
2. Debrief team members, public agencies, volunteers, and building owners.
3. Analyze hazard/incident information.
4. Inventory and evaluate response resources and capabilities.
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5. Forward all agency use records to the EOC for processing.
6. Compare documentation with other ESFs appropriately.
7. Debrief team members, public agencies, volunteers, etc.
8. Review and update internal and ESF plans as necessary.
9. Maintain timely and accurate dissemination of information.
10. Process and disseminate information regarding welfare and family reunification.
Mitigation
1. Ensure contracts meet FEMA requirements for reimbursement eligibility.
2. Review and update internal and ESF plans as necessary.
3. Assist in updates of ordinances, policies, and administrative rules that impact ESF.
4. Develop training procedures to meet identified needs.
5. Implement measures to prevent recurrence, if appropriate.
6. Assist in updates of ordinances, policies, and administrative rules that impact ESF.
7. Inform the community of and promote hazard mitigation measures.
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Parks Department
Primary Agency
Hamilton County Parks Department
Support Agencies
Municipal Parks Departments
Purpose
The primary mission of the Parks Department is to assist the EOC will logistical and operational
support, including but not limited to: transporting resources to and from the incident/event site;
transporting resources to and from a staging area; assisting in the transportation of personnel; assisting
in the execution of the Access and Functional Needs Non-Medical Transport Plan, in the event the plan
is put into effect during winter storm operations; and leverage parks facilities in support of operations
as reception centers, shelters, staging areas, etc.
Scope
1. To deliver resources to incident sites and areas of resource need throughout the county.
2. To assist the EOC in providing the acquired resources to the requestees throughout the county.
Policies
1. The Hamilton County Parks Department is to support logistics and operations, with
personnel, vehicles, and equipment.
2. They will be primarily used in transporting resources throughout the county, to ensure that
the EOC has the transportation capabilities to meet the resource needs of the county.
3. Hamilton County Parks Department will be activated by EOC Command Staff, as necessary,
and will be required to post a representative in the EOC to support operations.
4. Hamilton County Parks Department will be under the supervision of the Operations
Sections Chief.
Concept of Operations
1. Requests for assistance will be channeled through the EOC representative.
2. The EOC representative is required to work 12-hour shifts, for as long as needed.
3. Response and deployment requests will be authorized and by the Operations Section
Chief, however, these could involve logistics-based tasks.
Responsibilities
Primary Agency
Hamilton County Parks Department:
1. Activates department personnel and resources.
2. Plans and supports regular meetings with and between the coordinating agencies related
to preparedness, response, and recovery activities.
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3. Ensures department is informed and involved in all meetings related to resource
transportation and operations activities.
4. Provides updates on resource readiness, utilization, and resources available to be
assigned tasks.
5. Develop an overall COP
6. Establishes a joint reception center for staging of incoming agencies to ensure check-in and
proper assignments. This process will ensure accountability, address span-of-control, and
ensure personnel are using appropriate local radio talkgroups or national interoperability radio
frequency.
Support Agencies
1. Municipal Parks Departments may be utilized to assist the Hamilton County Parks Department.
a. This will be in the form of completing field-based tasks, providing resources
and personnel, and supporting the EOC representative in filling a staffing
roster.
b. Provide situation reports and assessments that enable the primary agency to
develop an accurate COP.
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Parks Department Checklist
Preparedness Checklist
Requirements of Each ESF Lead Agency
1. Must conduct quarterly ESF meetings.
2. Create and maintain an ESF plan outlining how the ESF will respond to emergencies and
disasters.
3. Maintain a staffing roster/contact list of those who will serve in the EOC and the supporting ESFs
in the field.
4. Create and maintain a resource list for all members of the ESF.
5. EOC Requirements.
a. Know which position is assigned to ESF.
b. Ensure all ESF personnel knows the EOC ESF phone number.
c. Ensure those who will serve in the EOC have access to the facility.
d. Ensure critical applications needed by the ESF are installed on the ESF computer.
e. Ensure key personnel has access to WebEOC.
f. Maintain a binder in the EOC with ESF information.
Operational Preparedness
1. Maintain a roster of ESF contacts and share with lead ESF agency.
2. Maintain continuity of operations.
3. Support regularly scheduled special events.
4. Maintain ongoing communications with all ESF agencies and organizations.
5. Utilize GIS to assess areas of potential need. Highlight areas that might be vulnerable or
have. specific needs (such as non-English speaking communities).
6. Maintain and continue to train in Incident Command.
Planning Preparedness
1. Review and understand ESF requirements as listed in the EOP.
2. Review, understand, and assist in maintaining the ESF plan.
3. Create, review, and revise agency Emergency Action Plans annually.
4. Review and analyze current emergencies and disasters in other cities and states for
their impact on local government and the respective responses of municipalities.
5. Review and update SOPs for both routine and emergency or disaster operations.
6. Seek grant funding for hazard-specific training and equipment.
7. Determine a plan for emergency communications for all ESF partners.
a. Ensure key ESF personnel knows the phone number to the EOC.
b. Establish access to HCPSC radio system; test at least on a quarterly basis.
8. Participate in the threat and hazard identification and risk assessment process.
9. Establish a communication plan with local media outlets.
Logistical Preparedness
1. Update equipment and resource listings on a regular basis and distribute these
lists appropriately.
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2. Establish and maintain mutual aid agreements as needed.
3. Secure emergency and disaster equipment required by the ESF.
Training and Exercise
1. Attend scheduled tabletop exercises and all other training events regularly.
2. Conduct and/or attend, as available full-scale emergency or disaster exercises.
3. Review and analyze current emergencies and disasters in other cities and states for
their impact on local government and the respective responses of municipalities.
4. Train in radio procedures.
5. Train responders in duties and procedures relative to disciplines and incident
command procedures.
6. Maintain and continue to train in Incident Command by obtaining necessary certifications
for response personnel (ICS 100, 700, and 800).
Response
0 – 12 Hours
1. ESF lead agency sends an ESF representative to the EOC.
2. Receive briefing from section chief or EOC manager.
3. Notify personnel, mutual-aid partners, and vendors once ESF personnel are in the EOC.
4. Communications
a. Log into WebEOC and document the ESF is staffed on the ESF Position Log board.
b. Verify other communication means.
i. Access to radios.
ii. Access to phones.
c. Maintain communications; implement a backup system if the primary system
should fail.
d. Receive and complete mission assignments appropriately in WebEOC.
5. Follow the battle rhythm.
a. Participate in the county-wide conference call.
b. Review updated weather information as it becomes available from planning.
c. Participate in mid-shift brief.
d. Complete situation reports before the deadline (1700 and 0500).
i. Include what occurred over the past 12-hours.
ii. Key accomplishments.
iii. Critical shortfalls.
e. Submit after-action comments.
i. What needs to be improved to make the operation better?
6. Monitor resource status.
7. All field ESFs must maintain ongoing information exchange within the EOC through WebEOC
or other means directly with the ESF.
8. Report critical information on WebEOC.
9. Begin clear documentation stream of all related costs, actions, decisions, and communications.
10. Create staffing for future operational periods.
a. Personnel must work 12-hour shifts.
b. The person sitting in the ESF seat must have the authority to delegate and
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commit resources on behalf of the agency.
11. Perform core mission emergency response functions.
12. Tasks specific to the Parks Department.
a. Assist Logistics and Operations Section Chief’s in operational support needs
i. Logistics Section Chief may need assistance transporting resources
throughout the county.
ii. Operations Section Chief may need assistance in clearing roads and
providing transportation support to the incident site.
b. Determine the need for an ESF conference call schedule for enhanced coordination
between all partners.
12-24 Hours
1. Arrive on-time to receive shift brief.
2. Check-in with section chief or EOC manager.
3. Review Incident Action Plan.
4. Monitor resource request board in WebEOC.
5. If necessary, identify the ESF staging area.
6. Establish refuel and maintenance schedules.
7. Contact logistics for needs related to multiple operational periods.
8. Provide meals and necessary rest periods to field ESF personnel.
9. Anticipate and plan for the arrival of, and coordination of state and federal agencies.
10. Tasks specific to the Parks Department.
a. Continue assisting Logistics and Operations Section Chief’s in operational support
needs
i. Logistics Section Chief may need assistance transporting resources
throughout the county.
ii. Operations Section Chief may need assistance in clearing roads and
providing transportation support to the incident site.
b. Determine the need for an ESF conference call schedule for enhanced coordination
between all partners.
24-36 Hours
1. Arrive on-time to receive shift brief.
2. Check-in with section chief or EOC manager.
3. Review Incident Action Plan.
4. Consider staging and re-entry issues.
5. Coordinate Demobilization Plan as necessary.
6. Attend scheduled post-incident analysis meetings.
7. Tasks specific to the Parks Department.
a. Continue assisting Logistics and Operations Section Chief’s in operational support
needs
i. Logistics Section Chief may need assistance transporting resources
throughout the county.
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ii. Operations Section Chief may need assistance in clearing roads and
providing transportation support to the incident site.
Recovery
1. Continue ongoing support of recovery operations.
2. Debrief team members, public agencies, volunteers, and building owners.
3. Analyze hazard/incident information.
4. Inventory and evaluate response resources and capabilities.
5. Forward all agency use records to the EOC for processing.
6. Compare documentation with other ESFs appropriately.
7. Debrief team members, public agencies, volunteers, etc.
8. Review and update internal and ESF plans as necessary.
9. Maintain timely and accurate dissemination of information.
10. Process and disseminate information regarding welfare and family reunification.
Mitigation
1. Ensure contracts meet FEMA requirements for reimbursement eligibility.
2. Review and update internal and ESF plans as necessary.
3. Assist in updates of ordinances, policies, and administrative rules that impact ESF.
4. Develop training procedures to meet identified needs.
5. Implement measures to prevent recurrence, if appropriate.
6. Assist in updates of ordinances, policies, and administrative rules that impact ESF.
7. Inform the community of and promote hazard mitigation measures.
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Hamilton County Emergency Management
Emergency Operations Plan
All Hazards Annex
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Hazard-Specific Information
Purpose
This annex provides an overview of emergencies and disasters that are anticipated to occur within
Hamilton County. Information used to establish which emergencies and/or disasters to consider was
obtained from the Hamilton County Multi-Hazard Mitigation Plan (MHMP). Each hazard has been
summarized, specifically to Hamilton County and references any supplementary planning that specifies
HCEM response.
Definition
The county EOP is supplemented with the hazard-specific annex for additional support and guidance.
The hazards considered to develop the appendix are consistent with the emergencies and disasters
referenced in Indiana Code 10-14-3-1 (http://iga.in.gov/legislative/laws/2017/ic/titles/010#10-14-3-1)
and the Hamilton County MHMP. These planning elements are integrated into the EOP to enhance the
state’s overall emergency planning capabilities.
Hazard Specific Summaries
Hazard-Specific Summaries Information
The following hazard-specific summaries represent the elements considered threats to the safety and
welfare of Hamilton County residents, property, and the environment. The county will mitigate against,
prepare for, respond to, and recover from these incidents through the implementation of the county
EOP with integration from the appropriate appendixes. The development of additional or revised
hazard-specific planning appendixes, and/or their subsequent appendixes, is ongoing and will reflect
the evolving needs of emergency management.
Flooding
The White River runs from the North East of Hamilton County to the south into Marion County.
Historically, flooding caused by the White River and/or its tributaries can potentially threaten many
of the political subdivisions in the county, with heavy snow/ice melt in the post-winter period a
primary cause of riverine flooding. Flash Flooding is also a significant issue for Hamilton County, with
the primary cause being saturated soils from extended precipitation; this causes increased surface
runoff, combined with large urban areas, which results in the White River exceeding storage capacity
in a very short time period.
Of the two types of flooding, the most concerning is flash flooding. This is due to the shortened time
period of which cascading impact can occur, often requiring sandbag operations to mitigate damage
to governmental and residential property. Below are examples of the potential impact that flooding
may cause to Hamilton County, with the interpretation provided by the National Weather Service but
USGS being the owner of the physical river/stream gauges. Some of those impacts are listed as
follows:
If the White River crest reaches:
1. 16 Feet
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a. Extensive flooding begins in the Riverwood area. Agricultural flooding is in
progress as well as flooding of both the Riverbend and White River
campgrounds.
2. 19 Feet
a. Flooding becomes more serious in the Riverwood, Clare, and Trails End
areas. Flooding of basements occurs with water possibly extending to the
first floor. State Road 19 begins to flood. Many local roads in these areas are
impassable and some evacuations are necessary.
3. 21.3 Feet
a. Many evacuations are necessary in Riverwood/Clare areas, Trails End area at
East 116th Street, and at East 146th Street. Flooding begins to affect East
96th Street area. Flooding threatens Noblesville Wastewater Treatment
Plant.
4. 24.2 Feet
a. Record flood is in progress. Flood waters cause numerous evacuations and
considerable damage to roads, businesses, and private homes.
HCEM actively monitors potential weather incidents that could cause riverine and flash flooding to
occur, while also distributing weather information to county stakeholders. This is detailed further
below, with information regarding HCEM’s flood advisory system also detailed.
Monitoring
1. HCEM pays for professional weather service, Weather Sentry, to provide real-time updates
2. HCEM has a daily operations plan to ensure the on-call staff member is monitoring hazards
3. HCEM staff review National Weather Service, Climate Prediction Center, Weather
Prediction Center, and Storm Prediction Center information on a daily basis, seven days a
week.
4. HCEM has displays in the EOC that provide constant updates on river forecast
predictions, weather and travel advisories, and potential weather hazards moving
towards the county.
5. HCEM will determine if an EOC activation is required based on the ongoing monitoring and
level of advisory in effect.
Flood Advisory System
Hamilton County Emergency follows the same advisory system used by the National Weather
Service, with HCEM disseminating advisory information from the National Weather Service to
provide public warning. The National Weather Service advisory system is as follows:
1. Flood/Flash Flood Advisory
a. The public should travel with caution and water may begin to pool in roadways.
2. Flood/Flash Flood Warning
a. This indicates that flooding is of greater chance to occur and that drivers should take
additional caution driving and anticipate the build-up of standing water in roadways
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that are prone to flooding. County residents are encouraged to protect their property
from potential flood water.
3. Flood/Flash Flood Watch
a. Flooding is likely to occur or is currently occurring. County residents are advised to
move to higher ground and consider personal safety before traveling.
The HCEM Flood Fight Plan is updated annually and acts as a framework for the county’s response to
flooding. This plan has been developed to coordinate all emergency management activities in response
to flooding in any part of the county for the protection of the people, property, economy, and
environment of Hamilton County. The HCEM Flood Fight Plan predominantly addresses sandbag
production, resource expectation management, and HCEM flood protection priority.
Flooding Supporting Documents
Supporting documents for flooding are listed as follows:
1. EOP
2. Response Plan
3. Flood Fight Plan
4. MHMP
5. THIRA
6. Standard Operating Procedures
a. 1.03 Emergency Proclamation
b. 2.02 EOC Alert Notification
c. 2.03 EOC Storm Operations
d. 2.06 Travel Advisory System
e. 2.08 Public Warning
Severe Thunderstorms and Tornadoes
Hamilton County routinely has severe thunderstorms and is susceptible to tornadoes, with Indiana
receiving an estimated average of ten tornadoes per year. Larger storms and tornadoes can produce
significant amounts of damage, especially to rural communities with lower construction quality
buildings, primarily due to age of construction and cost; while also commonly brining significant sized
hail, excessive rain resulting in the cascading impact of flooding, and high winds in excess of 50 miles
per hour. HCEM works with county residents to provide preparedness information on a number of
platforms, as well as storm spotter classes, aiding county resiliency to these type of natural weather
incidents.
HCEM has also developed an EOC Storm Operations SOP which details operational procedures for
activation, weather monitoring, public warning (through the delegated authority to activate
outdoor warning sirens), and deactivation of storm operations. This has a significant impact on
protecting the lives and property of all county residents and is review annually to ensure
effectivity.
Severe Thunderstorms and Tornadoes Supporting Documents
Supporting documents for severe thunderstorms and tornadoes are listed as follows:
1. EOP
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2. Response Plan
3. MHMP
4. Standard Operating Procedures
a. 1.03 Emergency Proclamation
b. 2.01 EOC Alert Notifications
c. 2.02 EOC Activation/Notification
d. 2.03 EOC Storm Operations
e. 2.04 EOC Storm Operations
f. 2.06 Travel Advisory System
g. 2.08 Public Warning
Winter Storms
Hamilton County is located in the snow belt of the Midwest of the United States and each winter has
potential to experience winter storms of a severity and magnitude that are likely to exceed the ability
of local government agencies, if acting alone, to provide the level of service that county residents need
or expect. In anticipation of such events, Hamilton County has implemented a multi-level travel
advisory system following the same system adopted by the Indiana Department of Homeland Security’s
(IDHS), see below. This system is designed to aid the county residents and media to understand when
travel is restricted to better protect the public, which allows local government to better address the
ongoing incident, and any wider impacts that may result from it.
HCEM has also written two plans designed to address the needs of Hamilton County residents during
severe winter weather, in conjunction with HCHD and municipal public safety agencies. These plans are
the HCEM Extreme Heat/Cold Plan, and HCEM Access and Functional Needs Non-Medical Transport
Plan. These plans are both reviewed annually, with the former addressing requirements, resources, and
support operations for the opening of reception centers, warming and cooling centers, and shelters;
and the latter addressing transportation of those with Access and Functional Needs to life dependent
treatment, such as Chemotherapy, Dialysis, Organ Transplants, etc. These both detail operational
response in the event that either plan should be activated.
Travel Advisory System
Indiana Department of Homeland Security maintains a system for county emergency management to
manage local travel advisories in order to notify the public of potential travel hazards in their county.
This is established in Indiana Code 10-14-3-29.5
(http://iga.in.gov/legislative/laws/2017/ic/titles/010#10-14-3-29.5). For additional information, see
the HCEM SOP which details the operational processes for the travel advisory system.
Winter Storms Supporting Documents
Supporting documents for winter storms are listed as follows:
1. EOP
2. Access and Functional Needs Non-Medical Transport Plan
3. Extreme Heat/Cold Plan
4. Standard Operating Procedures
a. 1.03 Emergency Proclamation
b. 2.01 EOC Alert Notifications
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c. 2.02 EOC Activation/Notification
d. 2.04 EOC Storm Operations
e. 2.06 Travel Advisory System
f. 2.08 Public Warning
g. 3.06 Volunteer Operations for Cooling/Warming Centers
Hazardous Materials
Hamilton County has 196 facilities that house hazardous materials, with the largest concentrations of
facilities found in Carmel and Noblesville. While there are no active train lines in Hamilton County, US
Route 31, Interstate 69, Interstate 465, and State Road 32 provide major transportation routes through
the county. In 2014, a commodity flow study was conducted to better understand the quantity of
HazMat being transported through the county, in addition to the quantity housed in the county; the
findings of this flow study showed that there were an average of 99 vehicles transporting Hazmat per
hour, of which 61.4% were transporting flammable liquids and 5.24% were transporting chemicals. Due
to the development seen within the county in the last five years, the average of 99 vehicles per hour has
likely increased, and the potential for a hazardous materials release must be considered as a real
possibility.
HCEM works with the LEPC to provide ensure that facilities maintaining their reporting responsibilities,
interact with new facilities to make them aware of reporting requirements, and provide training
opportunities based on HazMat response. Hamilton County LEPC has won numerous awards in recent
years for excellence in this field and is very activate in working towards maintaining community safety,
especially given the number of facilities that are distributed throughout the county. HCEM is also
developing the departmental use of GIS to assist in hazardous materials incidents, with the ability to
integrate plume models into the internal map viewer, which can guide shelter-in-place or evacuation-
based decision making.
HCEM currently uses the HazMat Response SOP to guide hazardous materials response, while also
having access to the state reporting system to get more understanding of which hazardous materials
may be involved in the incident. This SOP is to be updated every two years and will be reviewed by the
LEPC before being made effective.
Hazardous Material Supporting Documents
Supporting documents for hazardous materials are listed as follows:
1. EOP
2. Response Plan
3. Hamilton County Commodity Flow Study
4. Local Emergency Planning Committee Plan
5. Mass Evacuation Plan
6. MHMP
7. Standard Operating Procedures
a. 1.03 Emergency Proclamation
b. 2.01 EOC Alert Notifications
c. 2.02 EOC Activation/Notification
d. 2.04 EOC Storm Operations
e. 2.06 Travel Advisory System
f. 2.08 Public Warning
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g. 3.04 HazMat Response
h. 3.05 Personal Protective Equipment
Mass Evacuation
While unlikely, mass evacuation of part, or all, of Hamilton County is a possibility which must be
planned for to ensure that all agencies and county residents are able to be protected, in the event that
mass evacuation operations are required. In order for a mass evacuation to required, there must be a
highly significant threat to public safety, endangering Hamilton County residents, such as hazardous
materials releases, disease outbreak, and natural disasters. There are processes in place that precede
the need to initiate a mass evacuation, for example, shelter-in-place strategies, resulting in the need
for a mass evacuation being only in the occurrence of an incident of the highest severity.
Indiana does not have a mandatory evacuation law; hence the Hamilton County Commissioners may
only recommend evacuation of a threatened area, not mandate it. This is consistent with state law;
however, in failing to comply with the evacuation notice, it is documented that public safety agencies
reserve the right to prioritize their own safety during USAR operations, meaning they may deem
residents who chose not to evacuate as inaccessible, thereby ignoring an evacuation may put their own
life at risk. In addition, when the County Commissioners have issued a local disaster declaration, they
may act to control re-entry into an affected area, the movement of people, and occupancy of buildings
within a disaster area.
The HCEM Mass Evacuation Plan acts as a framework to coordinate all emergency management
operations for the county’s response to a need to evacuate any part or all of Hamilton County. The
plan is reviewed annually and details the operational response that would be implemented to assist
county residents in vacating the impacted area. This plan also addresses the varying scales of
evacuation which may occur, and scaling operational response based on the size of the affected area.
Mass Evacuation Supporting Documents
Supporting documents for mass evacuation are listed as follows:
1. EOP
2. Response Plan
3. Mass Evacuation Plan
4. Standard Operating Procedures
a. 1.03 Emergency Proclamation
b. 2.01 EOC Alert Notifications
c. 2.02 EOC Activation/Notifications
d. 2.06 Travel Advisory System
e. 2.07 EOC Relocation
f. 2.08 Public Warning
Mass Fatalities Incidents
Mass fatality incidents are defined as any incident whereby there are more deceased victims, and/or
body parts, than be located, identified, and processed for final disposition by county response
resources. The result is a very different interpretation depending on jurisdictional resources, e.g., a
municipality with resources for a capacity of three deceased victims, would have to consider four
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deceased victims or more as a mass fatality incident. Due to the increased resource capacity of
Hamilton County, the threshold is approximately 10 deceased victims. There are a number of potential
sources that the number of deceased victims could result from, examples are listed below:
1. Natural Disaster
a. Flash Flooding
b. Severe Winter Storm
c. Tornado
2. Terrorist/Mass Shooting Incident
3. Aviation Incidents
4. Vehicular Collision
5. Hazardous Materials Release
6. Epidemiological Incident
A mass fatalities plan provides for the proper coordination of mass fatality incident response activities
and establishes means and methods for the sensitive, respectful, orderly care and handling of human
remains in multi-death disaster situations. Mass fatalities incidents are the responsibility of the
Hamilton County Coroner’s Officer; the County Coroner has overall authority with Hamilton County
Health Department and Hamilton County Emergency Management providing support and coordination
for activities and resources. HCEM will write a plan to address the operational response of an incident
whereby mass fatalities are caused. This plan will be reviewed annually and written in collaboration
with the Hamilton County Coroner and Hamilton County Health Department, to ensure that key
stakeholders understand the operational support that is to be provided.
Mass Fatality Supporting Documents
Supporting documents for mass fatalities are listed as follows:
1. EOP
2. Mass Fatalities Plan
3. SOP’s
a. 2.01 EOC Alert Notifications
b. 2.02 EOC Activation/Notifications
Terrorism and Active Assailant Incidents
Hamilton County has four large outdoor event centers, numerous outdoor shopping areas, a large
county fairgrounds event space, and a number of large capacity school buildings, all of which could be
considered potential terrorism vulnerabilities. With the increase of both domestic terrorism/mass
shootings and school-based gun violence, considerations of preparedness, response, and recovery
must be planned in order to provide the most efficient and effective resource support to first
responders, public safety agencies, and county residents. In the event of an act of a mass attack,
HCEM would activate the EOC to a Level I activation, requiring all ESF’s and the activation of the policy
group; HCEM will also request liaisons from the FBI, ATF, and IDHS. HCEM, and all ESF’s will provide
operational support, information coordination, and disseminate appropriate information to the public
and media outlets. HCEM currently relies on the EOP to address this potential threat, however, an
incident specific plan is to be written by December 2020, and will consider preparedness, response,
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and recovery operations for both large and smaller scale incidents of this nature. This plan will be
updated annually to ensure that the most effective support to response and recovery operations can
be initiated in the occurrence of a terror or school/mass shooting type incident.
Terrorism/Active Assailant Supporting Documents
Supporting documents for terrorism/active assailant incidents are listed as follows:
1. EOP
2. Response Plan
3. MHMP
4. Standard Operating Procedures
a. 1.03 Emergency Proclamation
b. 2.01 EOC Alert Notifications
c. 2.02 EOC Activation/Notifications
d. 2.03 EOC Storm Operations
e. 2.06 Travel Advisory System
f. 2.08 Public Warning
g. 3.01 Emergency Vehicle Operations
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Abbreviations and Acronyms
1. AAR: After Action Report
2. AFN: Access and Functional Needs
3. ARC: American Red Cross
4. BAC: Bio Watch Advisory Council
5. CBRNE: Chemical, biological, radiological, nuclear, and explosive
6. EOP: Emergency Operations Plan
7. CERT: Community Emergency Response Team
8. COAD: Community Organizations Active in Disasters
9. COG: Continuity of Government
10. COOP: Continuity of Operations
11. CST: Civil Support Team from the National Guard
12. DPC: District Planning Councils
13. DPOC: District Planning Oversight Committee
14. DRTF: District Response Taskforce
15. EAS: Emergency Alert System
16. EMA: Emergency Management Agency
17. EMS: Emergency Medical Services
18. EOC: Emergency Operations Center
19. EOP: Emergency Operations Plan
20. EPCRA: Emergency Planning and Community Right-To-Know Act
21. ESF: Emergency Support Function
a. ESF-1: Transportation
b. ESF-2: Communications
c. ESF-3: Public Works
d. ESF-4: Fire
e. ESF-5: Emergency Management
f. ESF-6: Mass Care
g. ESF-7: Resource Support
h. ESF-8: Public Health
i. ESF-9: Urban Search and Rescue
j. ESF-10: HazMat
k. ESF-11: Agriculture
l. ESF-12: Energy
m. ESF-13: Law Enforcement
n. ESF-14: Recovery
o. ESF-15: Public Information
22. FEMA: Federal Emergency Management Agency
23. GIS: Geographical Information Services - Mapping
24. HazMat: Hazardous Materials
25. HCEM: Hamilton County Emergency Management
26. HCHD: Hamilton County Health Department
27. HCSO: Hamilton County Sheriff’s Department
28. HCPSC: Hamilton County Public Safety Communications
29. HIPAA: Health Insurance Portability and Accountability Act
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30. HSEEP: Homeland Security Exercise Evaluation Program
31. HSPD-8: Homeland Security Presidential Declaration Eight
32. IAP: Incident Action Plan
33. ICS: Incident Command System
34. INDOT: Indiana Department of Transportation
35. ISDH: Indiana State Department of Health
36. ISS: Information Systems Services Department (IT)
37. LOC: Local Operations Center
38. LEPC: Local Emergency Planning Committee
39. LNO: Liaison Officer
40. LRN: Laboratory Response Network
41. MACC: Multi-Agency Coordination Center
42. MESH: Managed Emergency Surge for Healthcare
43. MHMP: Multi-Hazard Mitigation Plan
44. MISO: Midwest Independent System Operator
45. NAWAS: National Warning System
46. NIMS: National Incident Management System
47. NRF: National Response Framework
48. NTSB: National Transportation Safety Board
49. PIO: Public Information Officer
50. RACES: Radio Amateur Civil Emergency Service
51. SOP: Standard Operating Procedures
52. SUV: Spontaneous Unaffiliated Volunteers
53. TCL: Target Capabilities List
54. UTL: Universal Task List
55. USAR: Urban Search and Rescue
56. VRC: Volunteer Reception Center
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