HomeMy WebLinkAboutResolution BPW 01-18-23-02; ($170,880.00); Actors Theatre of Indiana, Inc.; Arts GrantRESOLUTION NO. BPW 01-18-23-02
RESOLUTION OF THE CITY OF CARMEL BOARD OF PUBLIC WORKS AND SAFETY
ACKNOWLEDGING ARTS GRANT PROGRAM AGREEMENT
WHEREAS, pursuant to Indiana Code 36-1-4-7, the City of Carmel, Indiana (“City”), is authorized to enter
into contracts; and
WHEREAS, pursuant to Indiana Code 36-4-5-3, the City’smayor may enter into contracts on behalf ofthe
City; and
WHEREAS, pursuant to his authority under Indiana law, the City’smayor, the Honorable James C. Brainard,
has caused to be signed the Arts Grant attached hereto as Exhibit A (the “Contract”); and
WHEREAS, Mayor Brainard now wishes to present the contract to the City’sBoard of Public Works and
Safety for it to be publicly acknowledged, filed in the Clerk’sOffice, and made available to the public for review.
NOW, THEREFORE, BE IT RESOLVED by the City of Carmel Board of Public Works and Safety as
follows:
1. The foregoing Recitals are incorporated herein by this reference.
2. The receipt ofthe Contract is hereby acknowledged.
3. The Contract shall be promptly filed in the office of the Clerk and thereafter made available to the public
for review.
SO RESOLVED this day of , 2023.
CITY OF CARMEL, INDIANA
By and through its Board of Public Works and Safety
BY:
James Brainard, Presiding Officer
Date:
Mary Ann Burke, Member
Date:
Lori S. Watson, Member
Date:
ATTEST:
Sue Wolfgang, Clerk
Date:
S:\\EBass\\MyDocuments\\BPW-Resolutions\\2023\\Acknowledge ArtsGrant ActorsTheatre ofIndiana, Inc.docx1/9/202312:20PM
18th January
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Not Present
1/19/2023
1/19/2023
1/19/2023
aF
AND I ANC
ARTS GRANT PROGRAM
AGREEMENT
This Grant Agreement (herein referred to as "Agreement") entered into by and between the City
of Carmel (the "City") and
Grantee"), is executed pursuant to the terms and conditions set forth herein. In consideration of
those mutual undertakings and covenants, the parties agree as follows:
1. That on behalf of Grantee, a not -for -profit corporation, I,JAJAA)L atz .al/
an authorized representative of Grantee, have applied for a City of Carm
Grantor") Arts Grant, said application attached hereto and made a part hereof as
Exhibit "A."
2. Grant Agreement. The City, after review and recommendation by the Mayor,
agrees to grant $17 0 , 880 .0 0 to the Grantee for the eligible costs
of the project (the "Project") or services as described in Exhibits "A" and `B" of this
Agreement. The funds shall be used exclusively in accordance with the provisions
contained in this Agreement. Generally, the Grant award may not exceed one third
1/3) of Grantee's combined contributed income, revenue of sales, and/or ticket
revenue from the previous year. The City of Carmel may, however, make exceptions
for start-up organizations that have been in existence for three (3) years or less.
3. Design and Implementation of Project. The Grantee agrees to use any and all grant
funds in accordance with the proposal contained within this agreement and any
documents attached to this Agreement, which are incorporated by reference.
4. Warranty of non-profit status. Grantee hereby represents and warrants that it is a
not -for -profit entity with a determination letter from the Internal Revenue Service
declaring that it is exempt from Federal income tax.
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5. Payment of Grant Funds by the City. The payment of this Grant by the City to the
Grantee shall be made in accordance with the following conditions:
A. This Agreement must be fully executed and signed by both Grantee and Grantor.
B. Grantee has attached all the following information, which it represents and warrants
to be true and accurate, all which have been incorporated fully by reference:
1. An application and description of the proposed use of the grant funds (EXHIBIT
A); and
2. A budget for the calendar or fiscal year for which the grant is requested
EXHIBIT B); and
3. Certified copies of incorporation as a not -for -profit corporation under state law
EXHIBIT C); and
4. A not -for -profit application or determination letter from the U.S. Internal Revenue
Service identifying that it is a not -for -profit corporation that is exempt from
Federal income tax (EXHIBIT D); and
5. Any audits, reviews or compilations available describing the financial condition
of the Grantee, unaudited Balance Sheet and Income Statement, most recent
available IRS Form 990, and the attached Affidavit (EXHIBIT E); and
6. A list of the Grantee's board of directors and officers listed (EXHIBIT F); and
7. A Year End Report from the previous year if Grantee received an Arts Grant from
the City of Carmel in the previous calendar year, pursuant to paragraph 8 herein
EXHIBIT G).
C. Any other grant conditions that City requires to be met by Grantee, specifically:
6. Grantor's right to request audit or review. Grantee shall submit to an audit or
review by an independent Certified Public Accountant of funds at the City's request,
and shall make all books, accounting records and other documents available at all
reasonable times during the term of this Grant Agreement, and for a period of three
3) years after final payment of funds under this Agreement, for the purpose of an
audit by the City of Carmel, the State of Indiana, or their designees. Said review or
audit, if requested, shall be performed by a Certified Public Accountant ("CPA") who
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is neither an employee of Grantee nor a member of the Grantee's Board of Directors,
to be provided to the City of Carmel by March 31 of the following year.
7. Quarterly financial statements. Grantee agrees to provide the City of Carmel
quarterly financial statements within 45 days after each quarter -end for Grant awards
in excess of sixty thousand dollars ($60,000).
8. Year-end review. Grantee agrees to provide the City of Carmel a year-end report
Year End Report") for each year, describing how the grant was used and the impact
of the dollars received.
9. Funding Credit. Grantee agrees to credit the City of Carmel in the printed materials
associated with a funded program or project. The City of Carmel will supply, upon
request, Grantee with the graphics/logos necessary for compliance.
10. Statutory Authority of Grantee. The Grantee expressly represents and warrants to
the City that it is statutorily eligible to receive these monies and it expressly agrees to
repay all monies paid to it under this Grant, should a legal determination of its
ineligibility be made by any Court of competent jurisdiction.
11. Use of Grant Funds by Grantee. The funds received by the Grantee pursuant to this
Agreement shall be used only to implement the Project or provide the services in
conformance with the Budget and for no other purpose. If it is determined by the
City that misappropriation of funds have occurred, the Grantee must return all funds
received by Grantor and individuals who misuse Grant funds may also be subject to
civil and/or criminal liability under Indiana and Federal law.
12. Employment Eligibility Verification. The Grantee affirms under the penalties of
perjury that he/she/it does not knowingly employ an unauthorized alien.
The Grantee affirms under the penalties of perjury that he/she/it has enrolled and is
participating in the E-Verify program as defined in IC 22-5-1.7. The Grantee agrees
to provide documentation to the City that he/she/it has enrolled and is participating in
the E-Verify program.
The City may terminate for default if the Grantee fails to cure a breach of this
provision no later than thirty (30) days after being notified by the State.
13. Governing Law; Lawsuits. This Agreement is to be construed in accordance with
and governed by the laws of the State of Indiana, except for its conflict of laws
provisions. The parties agree that, in the event a lawsuit is filed hereunder, they
waive their right to a jury trial, agree to file any such lawsuit in an appropriate court
in Hamilton County, Indiana only, and agree that such court is the appropriate venue
for and has jurisdiction over same.
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14. Relationship of Parties. The relationship of the parties hereto shall be as provided
for in this Agreement, and neither Grantee nor any of its compensated officers,
employees, contractors, subcontractors and/or agents are employees of City. The
Grant amount set forth herein shall be the full and maximum compensation and
monies required of City to be paid to Grantee under or pursuant to his Agreement.
15. Severability. If any term of this Agreement is invalid or unenforceable under any
statute, regulation, ordinance, executive order or other rule of law, such term shall be
deemed reformed or deleted, but only to the extent necessary to comply with same,
and the remaining provision of this Agreement shall remain in full force and effect.
16. Entire Agreement. This Agreement, together with any exhibits attached hereto or
referenced herein, constitutes the entire agreement between Grantee and City with
respect to the subject matter hereof, and supersedes all prior oral or written
representations and agreements regarding same. Notwithstanding any other term or
condition set forth herein, but subject to paragraph 15 hereof, to the extent any term
or condition contained in any exhibit attached to this Agreement or in any document
referenced herein conflicts with any term or condition contained in this Agreement,
the term or condition contained in this Agreement shall govern and prevail. This
Agreement may only be modified by written amendment executed by both parties
hereto, or their successors in interest.
IN WITNESS WHEROF, the parties hereto have made and executed this Agreement as follows:
F
antee")
ZPB (
Signature)
d Name of Officer: Title:r--
Date: d 2--
CITY OF CARMEL ("Grantor")
James Brainard, Mayor
Date: 1/3/2023
ATTEST:
i u ik.
Date: 1/3/2023
If you have any question concerning the City of Carmel's 2023 Arts Grant Program, grant writing, guidelines or application materials, contact:
Sharon Kibbe, City of Carmel, One Civic Square, Carmel, IN 46032, Phone: 317-571-2483, skibbafrkygrmct,in-g .
4
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Exhibit "A"
An Application and Description of the Proposed Use of the Grant Funds
APPLICANT:
Name of organization: oCz-S FAT
Address: StD,rZO 5 L.%/
Telephone:,-3 1- 2913 XI0 _---. Fax: AA -I
Contact Person: 1• ?
Email:(4--- t
APPLICATION AMOUNT: $ —•cJ
DESCRIPTION OF THE PROPOSED USE OF THE GRANT FUNDS:
Additional pages may be added to Exhibit "A")
Signatu
Printed
Title:
Date:
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EXHIBIT A: PROPOSAL NARRATIVE
Actors Theatre of Indiana
November 9, 2022
OVERVIEW OF THE ORGANIZATION
Please note that programs shown in bold type are either new or modified
programs for ATI.
In 2023, Actors Theatre of Indiana will be entering its eighteenth season of presenting Broadway
musicals and stage plays, as well as Indiana theatre premieres. It will also be our twelfth season
of performing in the Studio Theatre at the Center for the Performing Arts. Co-founders Don
Farrell, Judy Fitzgerald, and Cynthia Collins are professional performers, directors, and
choreographers with over 75 years of combined professional experience in Off -Broadway
productions, Radio City Music Hall, Madison Square Garden, Las Vegas, National and
International Tours, Television, and Regional Theatres. Because of their range of experience and
professional connections, we are able, if necessary, to utilize performers and directors from
across the countryto fill specific needs and roles in our productions. Quite frankly, Actors Theatre
of Indiana could be considered in many ways a regional theatre company.
In the fall of 2021, ATI entered into an agreement with the Hotel Carmichael to present
professional cabaret -style performances inside the hotel at the Feinstein Cabaret. Once a
month, either the ATI founders or entertainers chosen by ATI will perform on stage at the
Feinstein Cabaret. These performances have become extremely popular with the public as well
as the hotel's guests. Beginning in December of 2021, the founders of ATI began presenting
two performances of their Christmas production in the Feinstein Cabaret.
Also, in honor of our 15t' season, we launched a new program entitled the "Actors Theatre of
Indiana Lab Series". This program is committed to nurturing new plays by offering playwrights
an intensive weekend of discussion and play development with a cast of professional actors
and directors in a creative laboratory environment. Each play will have a reading and a talk -
back session with ATI audiences, staff, cast and playwright. It is our belief that to be considered
a true professional theatre company in this community we need to offer playwrights an
opportunity to bring their new works to the stage.
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EXHIBIT A
PROPOSED USE OF 2023 CARMEL ARTS GRANT FUNDING
Our focus has always been, and remains, to present professional theatrical productions that
entertain and inspire the audience. Our aggressive use of social media enables us to reach a
targeted audience at a fraction of the cost of traditional media, thereby reducing our
advertising costs.
We entered the 2022/2023 season with a strong expectation that we would be presenting a full
slate of four main stage productions. Nothing has transpired in the country through
Thanksgiving that would alter our thinking. While the number of people attending our
performances is noticeably smaller than before the pandemic, we are very encouraged by the
overall enthusiasm exhibited by the audiences. Quite frankly, all arts organizations in the
country are experiencing problems with the number of patrons filling the seats. Regional
theaters have particularly struggled to recover from those losses and get customers back in the
seats
During the difficult period we all have gone through, we endeavored to remain visible and
relevant not only to our patrons, but to the City of Carmel and our grantors and funders.
From our Friday night Facebook Live presentations of From Our Home to Yours, to the live
Drive -In Theatre Concerts at the Monon Square Shopping Center, to our musical
presentations at the Feinstein Cabaret, we have always strived to make live theatre relevant
in Carmel. And from all the positive feedback we receive from our patrons, I believe we are
doing a very good job of bringing quality, professional entertainment to Carmel.
We are committed to the following organizational values:
If necessary, we will continue to utilize professional talent from Indianapolis and around
the country to enhance the quality of our productions.
We will continue to invest wisely in our production values, including stage design, sound
design, and lighting design.
We will continually strive to present four main stage productions annually in the Studio
Theatre. Depending on the costs of the productions, at least one of these productions
will contain larger casts and popular name recognition.
We will grow the ATI Lab Series to provide opportunities for as many playwrights as
possible to present their new works on the ATI stage in the Studio Theatre.
We will continue to give back to the community by performing at local events at no
charge. A few of the events are the Veterans Day Ceremony, the Lighting of the Tree at
Christmas, Holiday in the Arts District, and the Carmel International Arts Festival.
The Carmel Arts Grant enables us to proudly represent the City of Carmel as the Resident
Professional Theatre Company at The Center for the Performing Arts.
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Because of previous Carmel Arts Grants, we have been able to continually upgrade our lighting,
our production equipment, and the music and sound equipment that we use for our
productions in the Studio Theatre. We purchased some of this equipment last year with
proceeds from the Carmel Arts Grant. Quite simply, these new capital expenditures were
prudent artistic additions, both fiscally and developmentally, and helped ATI to continue
offering the professional stage productions that our community so richly deserves.
HERE IS A LISTING OF THE EQUIPMENT THAT WE WOULD LIKE TO PURCHASE WITH A
PORTION OF THE PROCEEDS FROM THE 2023 CARMEL ARTS GRANT. SOME OF THIS
EQUIPMENT WAS BUDGETED TO BE PURCHASED WITH THE 2022 CARMEL ARTS GRANT BUT
WAS DELAYED BECAUSE OF THE ORGANIZATION PAYING DOWN CORPORATE DEBT WITH A
PORTION OF THE GRANT FUNDS:
One (1) Table Saw, Cabinet Stand Type, 10 inch diameter blade, Max Blade Speed 4,000 RPM
Cost - $7,600
Three (3) Dewalt Cordless Drills
Cost - $700
Ten (10) Actor Microphone Elements
Cost - $2,000
Seven (7) Drum Kit Microphone Package
Cost - $1,000
One (1) Sliding Miter Saw — Sliding Compound Miter Saw with Rolling Stand
Cost - $700
TOTAL BUDGET REQUEST FOR NEW EQUIPMENT - $12,000
As in prior years, foundation grants, other governmental grants, individual donations, gifts of
corporate stocks, corporate sponsorships, and in -kind donations will supplement the Carmel
Arts Grant in supporting Actors Theatre of Indiana. A stock donation plan was implemented in
2018 and a Planned Giving initiative was implemented in 2019 in the hope that Actors Theatre
of Indiana will be included in the estate plans of our patrons.
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Additionally, and in the spirit of full disclosure, the City of Carmel needs to be aware of the
following disclosure:
As mentioned in Exhibit G, for as long as Actors Theatre of Indiana has been receiving
the Carmel Arts Grant, no Grant funds have ever been allocated to increasing staff size
or to increase compensation. This practice will continue through 2023. We currently
have four (4) full-time employees, each being paid an annual salary of $30,000. It has
become increasingly obvious to the Board of Directors that if we were to lose any of our
four full-time employees for any reason, we would not be able to replace any of them
for $30,000, thereby putting the future of the organization in jeopardy. Additionally,
everyone should be aware that when our three Founders are performing in an ATI
production, they always forfeit their Actors Equity salary of $2,100 per production.
They do this to save money for the organization.
The Executive Director has made a request to the Board of Directors to form a
compensation committee to determine the appropriate salary levels for the staff and
to identify sources of funding that can be utilized to pay for the increased salaries.
Additionally, the Executive Director has made a request to the Board of Directors to
create a succession plan in case the Executive Director or any of the Founders would
choose to leave the organization for any reason.
2023 OPERATIONAL FUNDING REQUEST
Total revenue per ATI's 7/31/21 financial audit $612,574
Grant award percentage guideline 33.3%
Grant Amount Per Guideline $204,000
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COMMUNITY INVOLVEMENT
Members of the Carmel Chamber of Commerce
Members of the Hamilton County Convention & Visitors Bureau
Participated and performed in the 2022 Carmel Fest parade
Participates every summer in the Carmel Farmers Market
e Upon request, we provide sign language interpreters for the hearing impaired
Performs annually in Carmel's Veterans Day ceremony
o Performs caroling during the Christmas holidays in the Arts & Design District as well as
the popular Christkindlmarkt
Performed our Cole Porter Revue at The Barrington's grand opening
Presented "An Evening with Frank Sinatra" at The Bridgewater Club
In collaboration with the Autism Society of Indiana, we have provided a special "lights
up, sound down" performance of A Year with Frog & Toad
We provided free tickets to the Big Brothers/Big Sisters organization to see A Year with
Frog & Toad
We have performed readings of A Year with Frog & Toad at libraries and schools
throughout Carmel and Central Indiana
In February of 2020 we presented, along with the Carmel Symphony Orchestra, two
staged presentations of Sweeney Todd. These concerts were performed in The
Palladium and were critically acclaimed and financially successful for both organizations.
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EX#1,68 1 43
EXHIBIT B
ACTORS THEATRE OF INDIANA
OPERATING BUDGET FOR FISCAL YEAR ENDING JUIY 31 2023
INCOME
Earned Income
Admission/Ticket Income 180,000
Sponsorships 50,000
Other Income 10,000
Contributed Income
60,000Individual/Corporate Contributions
Foundation Support I 85,000
Fundraising/Special Events 25,000
Government Income
Federal NEA 15,000
State IAC 30,000
City Carmel and HCCVB 215,000
Total Cash Income 670,000
In -Kind Goods and Services 35,000
TOTAL INCOME 705,000
EXPENSES
Production Expenses
Production Personnel 200,000
Production Costs 150,000
General & Administrative Expenses
Executive Director (Projected) 60,000
Marketing/Development Director 50,000
Bookkeeper/Grant Writer 30,000
Accounting Firm 10,000
Insurance I 10,000
Travel & Entertainment 1,000
Telephone and IT 10,000
Advertising 50,000
Interest & Bank Card Fees 2,000
Rent & Occupancy Costs 100,000
In -Kind Goods & Services 35,000
TOTAL EXPENSES 708,000
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r.
State of Indiana.
Office of the Secretary of State
CERTUICA #"E OF INCORPORATION
Of
ACTORS TTW-, A TR OF INDIANA, INC.
I, TOM ROKITA, Secretary of State of IndWia, hereby certify that Articles of Incorporation
of the above Non -Profit Domestic Corporation have been p =ented to me at my office,
accompanied by the fees prescribed by law and that the documentation presented conforms to
law as prescribed by the provisions of the Indiana Nonprofit Corporation Act of 1991.
NOW, TfHMFORE, with this document I certify that said transaction will became effective
Friday, Mardi 18, 2005.
lw
In Wiftms Whereof, I have caused to be
affixed my signature and the seal of the
State oflndiana, at the City of Indiampolis,
Much 18, 2005.
TODD ROIITA,
SECRETARY OF STATE
2005031800331 / 2005031862490
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INTERNAL REVENUE SERVICE
P. 0. BOX 2508
CINCINNATI, OH 45201
JUN 2 2 2M
Date:
ACTORS THEATRE OF INDIANA INC
C/O DONALD M MEYER
BOSE MCKINNEY & EVANS LLP
135 N PENNSYLVANIA ST
INDIANAPOLIS, IN 46204
Dear Applicant:
DEPARTMENT OF THE TREASURY
Employer Identification Number:
20-2530124
DLN:
17053140022015
Contact Person:
DOROTHY ,M LAWRENCE ID## 31450
Contact Telephone Number:
877) 829-5500
Accounting Period Ending:
DECEMBER 31
Public Charity Status:
170 (b) (1) (A) (vi)
Form 990 Required:
YES
Effective Date of Exemption:
MARCH 18, 2005
Contribution Deductibility:
YES
Advance Ruling Ending Date:
DECEMBER 31, 2009
We are pleased to inform you that upon review of your application for tax
exempt status we have determined that you are exempt from Federal income tax
under section S01(c)(3) of the Internal Revenue Code. Contributions to you are
deductible under section 170 of the Code. You are also qualified to receive
tax deductible bequests, devises, transfers or gifts under section 2055, 2106
or 2522-of the Code. Because this letter could help resolve any questions -
regarding your exempt status, you should keep it in your permanent records.
Organizations exempt under section 501(c)(3) of the Code are further classified
as either public charities or private foundations. During your advance ruling
period, you will be treated as a public charity. Your advance ruling period
begins with the effective date of your exemption and ends with advance ruling
ending date shown in the heading of the letter.
Shortly before the end of your advance ruling period, we will send you Form
8734, Support Schedule for Advance Ruling Period. You will have 90 days after
the end of your advance ruling period to return the completed form. We will
then notify you, in writing, about your public charity status.
Please see enclosed Information for Exempt Organizations Under Section
501(c)(3) for some helpful information about your responsibilities as an exempt
organization.
Letter 1045 (DO/CG)
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a -
ACTORS -THEATRE OF INDIANA INC
We have sent a copy of this letter to your representative as indicated in your
power of attorney.
Sincerely,
Lois G. Lern4r
Director, Exempt Organizations
Rulings and Agreements
Enclosures: Information for Organizations Exempt Under Section 501(c)(3)
Letter 1045 (DO/CG)
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STATE OF INDIANA )
SS:
COUNTY OF )
AFFIDAVIT
fiI, JAM A. an authorized representative
of /A 7 C. 77 JJ-)I-4, —AZ " rantee"), being first duly sworn upon
my oath, state that pursuant to paragraph 2 of the City of Carmel Arts Grant Program Agreement,
all income of Grantee, including a City of Carmel arts grant, if applicable, revenue of sales,
and/or ticket revenue, etc., in the previous year totaled $ Ue Q 2r
qPrrgnatureinked Namec r_--.7
Subscribed and sworn to before me, the undersigned Notary Public, this day of
I Y L 'alk
Signature - Notary Public
Printed Name aa. 1 V .
SEAL]
Resident of ri County, Indiana
My Commission Expires: 2U\u
44
RYP SHARON M. KIBBE
t
SEAL Cn Resident of Hamilton Co.
My Commission Expires
1k July 12, 2026
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ACTORS THEATRE OF INDIANA INC.
Profit and Loss
August 2021 -July 2022
TOTAL
Income
4000 ATI Ticket Sales
4001 Single Ticket Sales 179,470.19
Total 4000 ATI Ticket Sales 179,470.19
4005 Indiv/business contribution
4006 Board Donations 1,500.00
4007 Individual Donations 74,921.48
4008 Corporate Donations 800.00
Total 4005 Indlv/business contribution 77,221.48
4012 Sponsorships
4013 Show Sponsorships 31,769.00
4014 Season Sponsor 30,000.00
4017 Sponsor - Other 7,478.58
Total 4012 Sponsorships 69,247.58
4036 Feinstein's Contract Income 11,566.31
4037 ATI Outsourcing 245.00
4040 Special Events Income 11,900.00
4110 Donated pro services - GAAP 14,252.00
4150 Donated use of facilities 32,272.56
4180 Marketing materials
53.00
4210 Corporate/business grants 2,000.00
4230 Foundation/trust grants 66,000.00
4305 Program Advertising 2,500.00
4530 State grants 11,983.50
4540 Local government grants 215,100.00
5000 Earned revenues
5120 Production Support Income 22,008.01
5490 Miscellaneous revenue 602.50
Total 5000 Earned revenues 22,610.51
Unapplied Cash Payment Income 400.00
Total Income 716,822.13
Cost of Goods Sold
7000 Production Salaries & related expenses
7020 Salaries & Wages 93,843.93
7050 Payroll Tax 8,265.52
7061 Equity League Health 30,435.00
7062 Equity League Pension 5,858.40
7065 AEA Dues 720.57
Total 7000 Production Salaries & related expenses 139,123.42
Cash Basis Monday, November 21, 2022 08:03 AM GMT-05:00 1/4
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ACTORS THEATRE OF INDIANA INC.
7100 Contracted Production Staff
7103 Actors
7105 Director
7107 Production Manager/Assistant
7109 Master of Properties
7110 Choreographer
7115 Music Dir/Accomp/Conductor
7120 Musicians
7125 Scenic Designer/Carpenter
7130 Costumer
7135 Sound Designer/Audio Engineer
7140 Lighting Designer/Master Electrician
7145 Photographer
7150 Other Production Contractors
Total 7100 Contracted Production Staff
7200 Other Production Costs
7205 Properties
7208 Equipment Purchases
7209 Software License Purchase
7210 Equipment Rental
7212 Wig rental/design/maintenance
7215 Costumes
7225 Scenery
7227 Lighting Supplies
7228 Stage Mgmt Supplies
7229 Sound Supplies
7230 Food & Beverage
7231 Artistic Expenses
7235 Royalties/Scripts
7245 Misc Production Costs
7250 Crew Meals
7255 Load In/Load Out
7265 Facility Rental
7268 Security
7275 Travel/Lodging
7280 Program Supplies
Total 7200 Other Production Costs
Total Cost of Goods Sold
GROSS PROFIT
Expenses
6560 Payroll Expenses
Profit and Loss
August 2021 - July 2022
TOTAL
2,000.00
9,824.99
390.00
2,000.00
3,500.00
10,110.00
39, 621.25
9,000.00
4,500.00
8,130.00
9,000.00
5,700.00
1,605.00
105,381.24
280.94
2,089.21
3,956.91
563.37
2,708.00
1,201.11
3,654.62
8,012.23
3,571.93
1,583.54
191.53
2,051.56
170.53
26,481.86
4,028.38
329.66
82.50
500.00
1,186.87
12,750.28
108.75
75,503.78
320,008.44
396,813.69
3,695.72
Cash Basis Monday, November 21, 2022 08:03 AM GMT-05:00 2/4
DocuSign Envelope ID: E35D61E6-7B79-45EC-933E-FA86BEAE9A57
ACTORS THEATRE OF INDIANA INC.
Profit and Loss
August 2021 -July 2022
TOTAL
7300 Salaries & related expenses
7320 Salaries & Wages 119,999.36
7350 Payroll taxes 9,406.60
Total 7300 Salaries & related expenses 129,405.96
7400 Advertising & Marketing 655.07
7405 Print Ads 19,270.00
7410 Electronic Media 12,210.50
7415 Graphic Design 4,824.82
7420 Signage 964.48
7425 Promotional Events/Fairs 5,635.12
Total 7400 Advertising & Marketing 43,559.99
7450 Fundraising expenses 204.13
7500 Legal & Professional Fees
7520 Accounting fees 42,095.74
7540 Professional fees - other 9,065.00
7580 Donated pro services - GAAP 8,652.00
Total 7500 Legal & Professional Fees 59,812.74
8100 Non -personnel expenses
8110 Supplies 2,178.29
8130 Telephone & Internet 9,697.40
8140 Postage, shipping, delivery 9,291.60
8150 Mailing services 2,129.19
8160 Equip rental & maintenance 655.00
8170 Printing & copying 35,442.26
8180 Books, subscriptions, reference 2,069.98
Total 8100 Non -personnel expenses 61,463.72
8200 Occupancy expenses
8210 Rent, parking, other occupancy 104,910.52
8240 Personal property taxes 386.50
8280 Donated facilities - GAAP 32,272.56
Total 8200 Occupancy expenses 137,569.58
8300 Travel & meetings expenses 67.99
8305 Meals/Entertainment 4,074.76
8310 Travel 1,629.68
Total 8300 Travel & meetings expenses 5,772.43
8500 Misc expenses 1,807.13)
8502 Charitable Contributions 500.00
8505 Credit Card Fees 5,234.46
8510 Interest expense 2,523.10
8515 Bank Fees 319.11
8518 Late Fees 156.00
Cash Basis Monday, November 21, 2022 08:03 AM GMT-05:00 3/4
DocuSign Envelope ID: E35D61E6-7B79-45EC-933E-FA86BEAE9A57
ACTORS THEATRE OF INDIANA INC.
Profit and Loss
August 2021 -July 2022
TOTAL
8520 Business Insurance 7,207.50
8530 Membership dues - organization 251.75
8540 Staff/Board development 480.97
8560 Outside Computer Services 5,899.33
8565 IT Subscriptions 8,067.89
Total 8560 Outside Computer Services 13,967.22
8570 Advertising & Marketing 45,099.00
8590 Other expenses 229.30
Total 8500 Miso expenses 74,161.28
Unapplied Cash Bill Payment Expense 1,320.03
Total Expenses 516,965.58
NET OPERATING INCOME 120,151.89)
Other Expenses
INTEREST EXPENSE 0.00
Total Other Expenses 0.00
NET OTHER INCOME 0.00
NET INCOME $ (120,151.89)
Cash Basis Monday, November 21, 2022 08:03 AM GMT-05:00 4/4
DocuSign Envelope ID: E35D61E6-7B79-45EC-933E-FA86BEAE9A57
990 Return of Organization Exempt From Income Tax OM6No.1515.0047
Form
Under section 501(c), 527, or 4947(a)(1) of the Internal Revenue Code (except private foundations) 2 ®2 0
Department or the Treasury Do not enter social security numbers on this form as it may be made public. ii Ope6 to Public
EInternaiRevenueServiceGotowww,lrs. ov1Form980 for instructions and the latest information. I.t;$ ,ecfiior
A For the 2020 calendar vear, or tax vear be innin 0 8 01 2 0 and endin 0 7 31 21
B Check if applicable: C Name of organization D Employer identification number
Address change Actors Theatre of Indiana, Inc.
Name change
Doing business as 2 0- 2 5 3 012 4
Number and street (or P-0, box if mail Is not delivered to street address) Roomisuile E Telephone number
Initial return 510 3 rd Avenue SW, Suite D 317 - 6 6 9 -18 61
Final return/ City or town, state or province, country, and ZIP or Foreign postal code
terminated
Amended return
Carmel IN 46032 G Gross rWeI ISS 565,190
Application pending
F Name and address of principal officer:
James Reilly H(a) Is this a group return for subordinates? Yes X No
510 3rd Ave SW, Suite D H(b) Are all subordinates included? Yes No
Carmel IN 46032 If "No," attach a list. See instructions
i Tax-exempt status: x 5011(03) 501(c) { -4(Insertno. 4947(a)(1)or 527
J Website: TNTNW . at is tae . or H(c) Group lido number K.
Form of nizallon: X cor ration Trusil Association Otller L Year of formation: 2 0 0 5 M State of I al domicile: IN i
1
Briefly describe the organization's mission or most significant activities:..............................................................:................. Q
Advance theatre as an art form by providing creative opportunities and guidance
to artists. I._.....................
m..........
0
2 Check this box if the organization discontinued its operations or disposed of more than 25% of its net assets. 5
3 Number of voting members of the governing body (Part VI, line 1a) 3 15 iu
4 Number of independent voting members of the governing body (Part VI, line 1 b) 4 15 5
Total number of individuals employed in calendar year 2020 (Part V, line 2a) 5 27 Q
6 Total number of volunteers ( estimate if necessary) ................................................................. 6 0 7a
Total unrelated business revenue From Part VIII, column (C), line 12 7a 0 b
Net unrelated business taxable income from Form 990-T, Part I, line 11.................................. I ......... 711b 0 PriorYear
Current Year 458,
158 553,192 d8Contributionsandgrants (Part VIII, line 1h) a
9 Program service revenue (Part VIII, line 2g) 256,852 234 10
Investment income (Part VIII, column (A), lines 3, 4, and 7d) 0 11
Other revenue (Part VIII, column (A), lines 5, 6d, 8c, 9c, 10c, and 11 e) 6,374 10,300 12
Total revenue — add lines 8 through 11 (must equal Part VIII, column A), line 12) ........... 721,384 563, 726 13
Grants and similar amounts paid (Part IX, column (A), lines 1-3) 0 14
Benefits paid to or for members (Part IX, column (A), line 4) 0 d
15 Salaries, other compensation, employee benefits (Part IX, column (A), lines 5-10) 309,818 190, 740 in
16a
Professional fundraising fees (Part IX, column (A), line 11 e) 0 x
b Total fundraising expenses (Part IX, column (D), line 25) 384,
5ill 219,023 w17Otherexpenses (Part IX, column (A), lines 11 a-11 d, 11f--24e) 18
Total expenses. Add lines 13-17 (must equal Part IX, column (A), line 25) .. ... ...... 694,3291 409,763 27,
055 153,963 19Revenuelessexpenses. Subtract line 18 from line 12 o
Beginning of Current Year End of Year 20
Total assets (Part X, line 16) 118,574 168,685 a
21 Total liabilities (Part X, line 26) 130,932 27,080 r-
u-
22 Net assets or fund balances. Subtract line 21 from line 20 .. . . ..... . . .. . . . . .... . • • 12 , 3 5 8 141,605 Part'€
i _Signature Block _ Under
penalties of perjury, I declare that I have examined this return, including accompanying schedules and statements, and to the best of my knowledge and belief, it is true,
correct, and complete. Declaration of preparer (other than officer) is based on all information of which preparer has any knowledge. Sign
Here
Signature
of officer James
Reilly Date
Exec.
Dir./Treasurer Type
or print name and title Paid
Print/
Type preparer's name David
W. Garrett, CPA Preparer'
s signature David
W. Garrett, CPA Date
02/
07/22 Check
J if self-
employed PTIN
P01387587
Preparer
Frm'
sname Alerding CPA Group Frds:9N> Use
Only 4181 E 96th St Firms
address Indianapolis, Ste
180 IN
46240 More no. 317 - 5 6 9 - 4181 A:
1ar the IRS discuss this return with the preparer shown above? See instructions [XJ Yes F ] No For
Paperwork Reduction Act Notice, see the separate instructions. Form 990 (2020) DAA
DocuSign Envelope ID: E35D61E6-7B79-45EC-933E-FA86BEAE9A57
JCA.[T T
ACTORS THEATRE OF INDIANA
BOARD OF TRUSTEES (as of 11111122) 16 voting board members)
DAN MCFEELY - PRESIDENT
OWNER, WRITER, DAN MCFEELY COMMUNICATIONS
CARMEL, IN 46032
317-847-9266 (M)
Current term expires on December 31, 2022
danmcfeelyinl<@gmail.com
MUNIVER SINGH (Nobbie) -TREASURER
SMALL BUSINESS OWNER IN NOBLESVILLE
CARMEL, IN 46032
317-513-6044 (M)
Current term expires on December 31, 2023
m u n ivsi ngh @sbcgloba l.net
KELLI PRADER - SECRETARY
PROJECT MANAGER -CITY OF CARMEL
CARMEL, IN 46032
317-748-3920 (H)
Current term expires on December 31, 2022
kel li @the prad ers.com
JOHN TERRY
CTG LAW
CARMEL, IN 46032
317-902-1113 (M)
Current term expires on December 31, 2023
iterry@tandelaw.com
I
DR. JOSEPH FITZGERALD
INDIANA UNIVERSITY HEALTH
INDIANAPOLIS, IN 46202
317-809-0071 (M)
Current term expires on December 31, 2023
ifitzgel@iui)ui.edu
JILL ZANIKER
THE JEFF ZANIKER MEMORIAL FOUNDATION FOR THE ARTS
CARMEL, IN 46032
317-258-5455 (M)
Current term expires on December 31, 2024
i ilia n i ker@ hotma i 1. coin
DocuSign Envelope ID: E35D61E6-7B79-45EC-933E-FA86BEAE9A57
LEZLIE M. HEATH j
RETIRED TEACHER/COMMUNITY VOLUNTEER
CARMEL, IN 46032
317-443-4628 (M)
Current term expires on December 31, 2022
Lezliemh@vahoo.com
KATHY GUIDER
VICE PRESIDENT, VERACITY IIR I
CARMEL, IN 46032
317-366-2325 (M)
Current term expires on December 31, 2022
kathy veracity ir.com
LEAH MOSLEY
SMALL BUSINESS OWNER
INDIANAPOLIS IN
317-374-4055
Current term expires on December 31, 2023
Leahsuemoslev@aol.com
BRIAN FROST
BERKSHIRE HATHAWAY HOMESERVICES
FISHERS, IN I
317-414-617L M,)
Current term expires on December 31, 2023
brian.frost6@&M , Lcom I
SAM ARCE
F.C.TUCKER, CO. f
CARMEL, IN
317-442-5966 (M) I
Current term expires on June 30, 2024
sarce@msn.com
JULIE ECKERT
UNITED FIDELITY BANK
CARMEL, IN
812-431-8681 (M)
Current term expires on June 30, 2024
lulie.eckert@unitedfidelity_com j
I i '
i
DocuSign Envelope ID: E35D61E6-7B79-45EC-933E-FA86BEAE9A57
TAMMY RADER _1
CORTEVA AGRISCIENCE
INDIANAPOLIS, IN
317-946-9660 (M)
Current term expires on December 31, 2024
tammvrader(@att.net I II
KIMBERLY SPEER
ATTORNEY/COMMUNITY VOLUNTEER
BROWNSBURG, IN '
317-508-2002 (M)
Current term expires on December 31, 2024
JERRY NORMAN j
PEDCOR COMPANIES
CARMEL, IN 46032
317-490-8331 (M) f
Current term expires on June 30, 2025 1 1 1 1
MATT BRANIC I I ! j
ATTORNEY WITH KRIEG DEVAULT
CARMEL, IN
317-450-6436 (M) f
Current term expires on June 30, 2025
mbranic(@kdleeal.com I
DocuSign Envelope ID: E35D61E6-7B79-45EC-933E-FA86BEAE9A57
ATI STAFF DIRECTORY
JIM REILLY
EXECUTIVE DIRECTOR
317-294-3625 (M)
ireiliv@atistaRe.org
DON FARRELL
CO-FOUNDER/ARTISTIC DIRECTOR j
317-490-7793 (M)
dfarrell@atista8e.om I f
i
JUDY FITZGERALD E
CO-FOUNDER/ASSOCIATE ARTISTIC DIRECTOR
317-490-8008 (M) I
if itzg a ra l d @ ati stage. o rg
1
CINDY COLLINS
CO-FOUNDER/ASSOCIATE ARTISTIC DIRECTOR
317-331-5931 (M)
ccol I ins@ atista e.or
MEG OSBORNE
MARKETING & DEVELOPMENT DIRECTOR
317-590-7522 (M)
meg@rnegpromo.com
ELAINE MANCINI
GRANT WRITER & COORDINATOR
914-419-6402 (M)
mancini@toast.net
i
KATHY BERG
BOOKKEEPER
317-402-9701 (IVI)
kberg@officemanagementconsulting.com
BRAD OSBORNE
TECHNICAL ADVISOR
317-590-7514 (M)
1Brad@BradOsborne.com
DocuSign Envelope ID: E35D61E6-7B79-45EC-933E-FA86BEAE9A57
EXHIBIT G
ACTORS THEATRE OF INDIANA
YEAR-END REPORT
2022 ARTS GRANT FROM THE CITY OF CARMEL
In January of 2022, Actors Theatre of Indiana was awarded an arts grant from the City of Carmel
in the amount of $213,600. Listed below is a summarization of the programs that were funded
by this grant and the effect those programs had in the Carmel community.
In an increasingly difficult economic climate for arts organizations, families have many choices
as to how they spend their disposable dollars. Carmel is blessed to have a plethora of arts
organizations, as well as a high school theater department that is second to none in the
country. ATI continues to stand above the crowd with the genius and creativity of our
marketing efforts, including the use of social media. Because of this, in May of 20181 retained
the services of Meg and Associates to handle our entire marketing effort. The results of this
change in our marketing strategy have been remarkable. The decision to retain Meg Osborne
was made possible by using the proceeds from the Carmel Arts Grant. Additionally, we
expanded the role of Meg and Associates in July of 2019 to include all fund raising and
development activities for the ATI organization. If not for the Carmel Arts Grant, our marketing
and development relationship with MEG and Associates would not be at the professional
level that they currently are now.
Because of Actors Equity Union restrictions placed on us, we were only able to present a
reduced slate of main stage productions last season. However, because of the Carmel grant,
we were able to partially continue with our plans to upgrade our production equipment and
warehouse facilities which enabled us to hit the ground running for the 2022/2023 season.
Professional fees for sound design, lighting design, wardrobe design, and scenic design have
all been upgraded and the results can be seen in the overall quality of our productions. We
also continued our strategy of continually upgrading our lighting and sound equipment. We
take our roll as one of Carmel's economic generators at The Center for the Performing Arts very
seriously.
A very large portion of the 2022 Carmel Arts Grant was used to continue the process of paying
down outstanding debts to those vendors who graciously allow us every year to make minimum
or no payments on our debt until the Grant check arrives. This list of vendors would include PIP
Printing and Current Publishing, along with several other much smaller vendors. Without their
generosity, I doubt if we would have been able to financially survive. Additionally, to help us
get through the year, several board members, along with our Executive Director, made sizeable
loans to the organization. Everyone was repaid thanks to the Carmel Grant. Because the 2022
Carmel Arts Grant of $213,600 was used almost entirely to eliminate outstanding debt of the
organization, no money from the 2022 Grant is available to be carried forward to be used in
2023.
DocuSign Envelope ID: E35D61E6-7B79-45EC-933E-FA86BEAE9A57
And finally, as I mentioned in Exhibit A, not one dollar of any Carmel Arts Grant has ever been
used to increase the compensation of the three Founders or the Executive Director. However,
you will notice in our 2023 operating budget on Exhibit B, the salary of the Executive Director is
shown at $60,000. Obviously, there is no guarantee that this will occur. This was done in the
hope that the board of Directors will find funding sources to raise overall staff compensation to
realistic levels for the Executive Director as well as the three founders of ATI based on existing
compensation survey data. A $30,000 annual salary, which is what each of the four ATI
employees are currently being paid, is simply not realistic in today's economic environment.
DocuSign Envelope ID: E35D61E6-7B79-45EC-933E-FA86BEAE9A57