HomeMy WebLinkAboutResolution BPW 01-18-23-05; ($2,136.00); The Carmel Arts Council, Inc.; Arts GrantRESOLUTION NO. BPW 01-18-23-05
RESOLUTION OF THE CITY OF CARMEL BOARD OF PUBLIC WORKS AND SAFETY
ACKNOWLEDGING ARTS GRANT PROGRAM AGREEMENT
WHEREAS, pursuant to Indiana Code 36-1-4-7, the City of Carmel, Indiana (“City”), is authorized to enter
into contracts; and
WHEREAS, pursuant to Indiana Code 36-4-5-3, the City’smayor may enter into contracts on behalf ofthe
City; and
WHEREAS, pursuant to his authority under Indiana law, the City’smayor, the Honorable James C. Brainard,
has caused to be signed the Arts Grant attached hereto as Exhibit A (the “Contract”); and
WHEREAS, Mayor Brainard now wishes to present the contract to the City’sBoard of Public Works and
Safety for it to be publicly acknowledged, filed in the Clerk’sOffice, and made available to the public for review.
NOW, THEREFORE, BE IT RESOLVED by the City of Carmel Board of Public Works and Safety as
follows:
1. The foregoing Recitals are incorporated herein by this reference.
2. The receipt ofthe Contract is hereby acknowledged.
3. The Contract shall be promptly filed in the office of the Clerk and thereafter made available to the public
for review.
SO RESOLVED this day of , 2023.
CITY OF CARMEL, INDIANA
By and through its Board of Public Works and Safety
BY:
James Brainard, Presiding Officer
Date:
Mary Ann Burke, Member
Date:
Lori S. Watson, Member
Date:
ATTEST:
Sue Wolfgang, Clerk
Date:
S:\\EBass\\MyDocuments\\BPW-Resolutions\\2023\\Acknowledge ArtsGrantTheCarmel Arts Council.docx1/9/202312:18PM
18th January
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Not Present
1/19/2023
1/19/2023
1/19/2023
ARTS GRANT PROGRAM
AGREEMENT
This Grant Agreement (herein referred to as "Agreeme t' ente into by and between the City
of Carmel (the "City") and i'76 [ (the
Grantee"), is executed pursuant to the terms and conditions set forth herein. In consideration of
those mutual undertakings and covenants, the parties agree as follows: ''
rr1. That on behalf of Grantee, a not -for -profit corporation, I, 1V 1rj
an authorized representative of Grantee, have applied for a City of Carmel
Grantor") Arts Grant, said application attached hereto and made a part hereof as
Exhibit "A."
2. Grant Agreement. The C1ty, after review and recommendation by the Mayor,
agrees to grant $ 2- 13 6 . 0 0 to the Grantee for the eligible costs
of the project (th Project") or services as described in Exhibits "A" and `B" of this
Agreement. The funds shall be used exclusively in accordance with the provisions
contained in this Agreement. Generally, the Grant award may not exceed one third
1/3) of Grantee's combined contributed income, revenue of sales, and/or ticket
revenue from the previous year. The City of Carmel may, however, make exceptions
for start-up organizations that have been in existence for three (3) years or less.
3. Design and Implementation of Project. The Grantee agrees to use any and all grant
funds in accordance with the proposal contained within this agreement and any
documents attached to this Agreement, which are incorporated by reference.
4. Warranty of non-profit status. Grantee hereby represents and warrants that it is a
not -for -profit entity with a determination letter from the Internal Revenue Service
declaring that it is exempt from Federal income tax.
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5. Payment of Grant Funds by the City. The payment of this Grant by the City to the
Grantee shall be made in accordance with the following conditions:
A. This Agreement must be fully executed and signed by both Grantee and Grantor.
B. Grantee has attached all the following information, which it represents and warrants
to be true and accurate, all which have been incorporated fully by reference:
1. An application and description of the proposed use of the grant funds (EXHIBIT
A); and
2. A budget for the calendar or fiscal year for which the grant is requested
EXHIBIT B); and
3. Certified copies of incorporation as a not -for -profit corporation under state law
EXHIBIT C); and
4. A not -for -profit application or determination letter from the U.S. Internal Revenue
Service identifying that it is a not -for -profit corporation that is exempt from
Federal income tax (EXHIBIT D); and
5. Any audits, reviews or compilations available describing the financial condition
of the Grantee, unaudited Balance Sheet and Income Statement, most recent
available IRS Form 990, and the attached Affidavit (EXHIBIT E); and
6. A list of the Grantee's board of directors and officers listed (EXHIBIT F); and
7. A Year End Report from the previous year if Grantee received an Arts Grant from
the City of Carmel in the previous calendar year, pursuant to paragraph 8 herein
EXHIBIT G).
C. Any other grant conditions that City requires to be met by Grantee, specifically:
6. Grantor's right to request audit or review. Grantee shall submit to an audit or
review by an independent Certified Public Accountant of funds at the City's request,
and shall make all books, accounting records and other documents available at all
reasonable times during the term of this Grant Agreement, and for a period of three
3) years after final payment of funds under this Agreement, for the purpose of an
audit by the City of Carmel, the State of Indiana, or their designees. Said review or
audit, if requested, shall be performed by a Certified Public Accountant ("CPA') who
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is neither an employee of Grantee nor a member of the Grantee's Board of Directors,
to be provided to the City of Carmel by March 31 of the following year.
7. Quarterly financial statements. Grantee agrees to provide the City of Carmel
quarterly financial statements within 45 days after each quarter -end for Grant awards
in excess of sixty thousand dollars ($60,000).
8. Year-end review. Grantee agrees to provide the City of Carmel a year-end report
Year End Report") for each year, describing how the grant was used and the impact
of the dollars received.
9. Funding Credit. Grantee agrees to credit the City of Carmel in the printed materials
associated with a funded program or project. The City of Carmel will supply, upon
request, Grantee with the graphics/logos necessary for compliance.
10. Statutory Authority of Grantee. The Grantee expressly represents and warrants to
the City that it is statutorily eligible to receive these monies and it expressly agrees to
repay all monies paid to it under this Grant, should a legal determination of its
ineligibility be made by any Court of competent jurisdiction.
11. ° Use of Grant Funds by Grantee. The funds received by the Grantee pursuant to this
Agreement shall be used only to implement the Project or provide the services in
conformance with the Budget and for no other purpose. If it is determined by the
City that misappropriation of funds have occurred, the Grantee must return all funds
received by Grantor and individuals who misuse Grant funds may also be subject to
civil and/or criminal liability under Indiana and Federal law.
12. Employment Eligibility Verification. The Grantee affirms under the penalties of
perjury that he/she/it does not knowingly employ an unauthorized alien.
The Grantee affirms under the penalties of perjury that he/she/it has enrolled and is
participating in the E-Verify program as defined in IC 22-5-1.7. The Grantee agrees
to provide documentation to the City that he/she/it has enrolled and is participating in
the E-Verify program.
The City may terminate for default if the Grantee fails to cure a breach of this
provision no later than thirty (30) days after being notified by the State.
13. Governing Law; Lawsuits. This Agreement is to be construed in accordance with
and governed by the laws of the State of Indiana, except for its conflict of laws
provisions. The parties agree that, in the event a lawsuit is filed hereunder, they
waive their right to a jury trial, agree to file any such lawsuit in an appropriate court
in Hamilton County, Indiana only, and agree that such court is the appropriate venue
for and has jurisdiction over same.
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14, Relationship of Parties. The relationship of the parties hereto shall be as provided
for in this Agreement, and neither Grantee nor any of its compensated officers,
employees, contractors, subcontractors and/or agents are employees of City. The
Grant amount set forth herein shall be the full and maximum compensation and
monies required of City to be paid to Grantee under or pursuant to his Agreement.
15. Severability. If any term of this Agreement is invalid or unenforceable under any
statute, regulation, ordinance, executive order or other rule of law, such term shall be
deemed reformed or deleted, but only to the extent necessary to comply with same,
and the remaining provision of this Agreement shall remain in full force and effect.
16. Entire Agreement. This Agreement, together with any exhibits attached hereto or
referenced herein, constitutes the entire agreement between Grantee and City with
respect to the subject matter hereof, and supersedes all prior oral or written
representations and agreements regarding same. Notwithstanding any other term or
condition set forth herein, but subject to paragraph 15 hereof, to the extent any term
or condition contained in any exhibit attached to this Agreement or in any document
referenced herein conflicts with any term or condition contained in this Agreement,
the term or condition contained in ibis Agreement shall govern and prevail. This
Agreement may only be modified by written amendment executed by both parties
hereto, or their successors in interest.
IN WITNESS WHEROF, the parties hereto have made and executed this Agreement as follows:
7u- 2AAftid j4r 6y-("Grantee")
By (Signature)
Printed Name of Offic :
Date:
CITY OF CARMEL ("_Grantor")
By:
James Brainard, Mayor
Date: 1/3/2023
ATTEST:
Date: 1/3 /2023
If you have any question concerning the City of Carmel's 2023 Arts Grant Program, grant writing, guidelines or application materials, contact:
Sharon Kibbe, City of Carmel, One Civic Square, Carmel, IN 46032, Phone: 317-571-2483, skibbe(&carmeLin_gov.
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Exhibit "A"
An Application and Description of the Proposed Use of the Grant Funds
APPLICANT:
Name of orean nation: P ?arrvv l . }h S [ SQ[..Y GI L
Telephone: - - 7 5 4 J Fax:
Contact Person: I V K-e
Email: vk-1 w G d- & ayy), i i . F .n rFYI
APPLICATION AMOUNT: $ A9,
DESCRIPTION OF THE PROPOSED USE OF THE GRANT FUNDS:
fitt'ac -stj
Additional pages may be added to Exhibit "A")
Signature: -t C7
Printed Name of Officer: Vi V ! P1i,-)
Title:
Date:
6-1
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CARMEL ARTS COUNCIL
Arts Grant Request
MISSION of Carmel Arts Council.
To encourage arts - visual art; music; photography - for all ages through volunteer and
professional leadership; and financial support of programs and scholarships to nourish a vibrant
art culture in the Carmel community.
The Carmel Arts Council is a nonprofit organization. The Board recognizes the need to apply for
grants to enable our existing programs to progress and the expand awareness of art in the
coming year.
The CAC is applying for $10,700 dollars funding in these areas:
Art in the Garden:
o This monthly event attracts a high volume of visitors, and its visibility continues to
position our community as arts -focused, culturally active, family -oriented and is
an economic draw to our city.
c Supplies are needed to increase the level of experience including acrylic paint,
paint brushes; sponge brushes, canvases, and disposable aprons to protect
clothing while our visitors work hands-on with clay; acrylic and watercolor paints,
and textiles.
o $3,500
Media and technology support:
o Spotlighting Carmel children's artwork through social media allows recognition of
the exceptional talent of these emerging artists and encourages their future
ongoing interest in the arts.
c $1,200 - $1,500
Publicity:
o Development of Posters to display in Carmel businesses can enhance exposure
of Carmel Arts Council community exhibits and Carmel Clay School exhibits.
Funds are requested to design and print full color posters.
c $1,000
Facility Updates:
o Carmel's "World's Smallest Gallery" needs facility upgrades to keep it viable,
welcoming, and safe for artists and visitors throughout the year. This includes
carpeting, fresh paint, plasterwork, and window glass replacement. This beautiful
2 room space provided by the Carmel Redevelopment Commission and is
operated by CAC volunteers.
o $3,000
CCS Art Teacher Support:
o Carmel Clay Schools' art teachers are the primary source for children's art to
display in the CAC gallery. These committed teachers do an amazing job of
supporting the CAC's mission to nurture the art community. In these times of tight
budgets, escalating costs, and increased stress on teachers, CAC is focused on
supporting these teachers through additional resources for their art classrooms.
c $1,700
11 /21 /2022
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The Indiana Secretary of State filing office certifies that this copy is on file in this office.
s-coy
Rev. 2-W
State Forth 39721
STATE OF mDuNA
OFFICE OF THE SECRETARY OF STATE
To Whom These Presents Coyne Greeting: • --1
CERTIFICATE OF INCORPORATION'S
E
CARINEL SESQUICENTENNIAL COMSSION, INC. f l
I EO WIN J. SIMCOX. Secretary of State of Indiana, hereby cerfify that Articles of Incorporation of the above not - for -profit corporation, in the fvr-m prescribed by this Office, prepared and signed in duplirate by the Incorporatvr{s) and arknnmledged and verified by the same before a Notary Public, have been presented to me at this office
accompanied 4 flu fees prescribed by law; 1W I have. found such Articles confvrm to hrw; that I Awve endarsed my
approval upon the duplicate copies of such Articles; tnat all fees have been paid as reyuimdd by law; that one copy ofsuchArtirteshasbeenfiledinthisoffice. and that the remaining copy(ies)of such Articles bearing Fhe endorsmene ofnnjapprmralandfilinghas (have) beery returned by me to the incarporatm•(s) or his ftheir) representatiz+es; all as
pre-;: ibed by the Indiana Not -For -Profit Corporation sort of I971.
NOW, THEREFORE, I hereby issue to suck Corporation this Certificate ofIncorporation, andd further certify theitscorparateexistencehasbegun.
f
In Witness Whereof I have hereunta set my hand and affixed
the seat of the State of Indiana, at the City of Indianapolis, this
By
21st
i=eb!yary 1986
ED WIN I SIMCOX, Secretary of State
day of
Deputy
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BUSINESS I}?
BUSINESS TYPE
BUSINESS NAME
ENTITY CREATION DATE
JURISDICTION OF FORMATION
PRINCIPAL OFFICE ADDRESS
YEARS
EFFECTIVE DATE
EFFECTIVE TIME
APPROVED AND FILED
CONNIE LAWSON i
INDIANA SECRETARY OF STATE
12/15/2020 07:50 AM
198602-867
omestic NoripL6fitCorporation
CARMEL ARTS COUNCIL, INC.
02/21/1986
Indiana
PO Box 3.44, Carmel, IN, 46082 - 9471, USA
2021/2022
12/15/2020
7:50 AM
REGISTERED AGENT TYPE Individual
NAME vivian lawhead
ADDRESS 13199 ditch road, Carmel, IN, 46032, USA
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The Indiana Secretary of State filing office certifies that this copy is on fife in this office. C
ARTICLES OF INCORPORATION
OF
APPROVED
AM
FILED
CG;TFYILffY OF '
wrrr
CARMEL SESQ910ENTENNIAL COMMISSION, INC.
The undersigned incorporator, desiring to farm a
corporation thereinafter referred to as the "Corporation")
Pursuant to the provisions of the Indiana Not-Por-Profit.
Corporation Act of 1971, thereinafter referred to as the
Act"), execute the following Articles of Incorporation.
ARTLCLS I
NAME
The name of the Corporation is Carmel Sesquicentennial
Commission, Inc.
ARTICLE Ii
PURPOSES
The purposes for which the Corporation is formed are:
1. To promote civic pride in the Carmel, Indiana,
community, the state and the nation, to celebrate the history
of the Carmel community by providing community activities,
Parades, £estirrals and other events for the benefit of the
public, and such other charitable, educational and literarypurposes, all in a manner consistent with the provisions of
section 501(c)(3) of the Internal Revenue Code or
corresponding with any future federal tax code. The
corporation is formed with the intent to qualify under the
above referenced statutory provisions, and all of the
f°IlOwing Powers and purposes shall be construed, interpreted
and limited to be consistent with the above stated intent.
2. To support other organizations which qualify as
exempt organizations tinder section 501 (c) 0) of the internal
Revenue Code or corresponding section of any future federal
tax code,
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i ne inaiana secretary or state tiling office certifies that this copy is on file in this office.
Articles of Incorporation Page Two
3. To accept and receive from any branch of government
or private sector, whatever nature or kind, financial aid,
grants or other assistance provided or allowed by law.
4. To continue as a Not -For -Profit Corporation, under
its corporate name, perpetually.
S. To sue and be sued in its corporate name.
6. To have a corporate seal and to alter the same at
pleasure and to use such seal generally, but the use of such
seal shall .e necessary only as required by law,
7. To acquire, own, hold, use, lease, mortgage,
invest, improve, pledge, sell, convey or otherwise dispose of
property, real acid/or personal, tangible and/or intangible,
legal or equitable, to further its purposes.
8. To borrow money, and to issue, sell or pledge its
obligations and evidence of indebtedness, and to mortgage or
pledge its property and franebises to secure the payment
thereof.
9. To appoint such officers and agents as the business
Of this Corporation may require, and to define their duties
and fix their compensation.
10. By its Board of Directors to make, alter, amend or
repeal by-laws for the government and regulation of its
affairs.
1T. To cease doing business and to dissolve and
surrender its corporate franchise.
12. To do all acts and things necessary, convenient or
expedient to carry out the purpose for which it is formed, so
long as said acts are within the scope of the corporation's
not -for -profit and community purposes.
13. To indemnify any director or officer or former
director or officer of the corporation against expenses
actually and reasonably incurred by him or her in connection
with the defense of any action, suit or proceedings, civil or
criminal, in which he or she is made a party by reason of
being or having been such director or officer, except in
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Articles of Incorporation Page Three
relation to matters as to which he or she shall be adjudged
In such action, suit or proceeding to be liable for
negligence ar misconduct in the performance of duty; Provided, however, that such indemnification shall not be
deemed exclusive of any other rights to which arose
indemnified may be entitled under any provision of theArticlesofIncorporation, By -Laws, resolution, or other
authorization heretofore or hereafter adopted, after notice,
by a 'majority vote of all the voting members.
14. To have and exercise all of the general powers and
rights of NOt -For-Profit corporations provided under the laws
of the State of Indiana as they now exist or as amended; and
further in the event of dissolution or any other distributionOfthecorporation, any such distribution of assets shall be
made only to organizations which qualify as exempt
organizations under Section 501(c)(3) of the Internal Revenue
Code as amended, or any corresponding provision of any futurefederalorstatetaxationlegislation_
15. Sowever, it is not the purpose of this corporation
and nothing in these articles shall be interpreted as giving
or Conferring upOn this corporation the power to carry on anybusinessorengageinanyactivityforprofit. Further, no
part of the net earnings of the corporation shall inure to
the benefit of any private member or individual.
ARTTCLR TTT
PERIOD OF EXISTENCE
The period during which the Corporation shall continue
is perpetual.
ARq,Trr.F TNT
RESIDENT ACRNT AND PRINCIPAL OFFICE
Section 1. Resident A ent The name and address of the
Corporation's Resident Agent for service of process is:
Fran Shoup, 13019 Andover Drive, Carmel, IN 46032.
Section 2. Princ' I Office The post office address
of the principal office of the Corporation is:
13019 Andover Drive, Carmel, IN 46032.
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The Indiana Secretary of State filing office certifies that this copy is on file in this office.
Articles of Incorporation Page Four
ARTICLE V
44 MBERSHIP
Section 1. (A minimum of three (S) persons have signed
the membership list). Classes:
A. Sustaining members;
B. Patrons;
C. Honorary members.
Section 2. Rights, Preferences, Limitations and
Restrictions of Classes;
Sustaining memberships shall be issued only to natural
persons Whe agree to provide continuing personal time and
service in furtherance of the corporate purpose pursuant to
the requirements established in the corporate bylaws or by
resolution of the Board of Directors. only a sustaining
member may serve as a director or officer of the Corporation,
and further shall have the right to vote at. membership
meetings.
Patron memberships shall be issued to those persons and
entities who remit annual membership dues, goods or services
to the Corporation as established by the bylaws or by
resolution of the Board of Directors. The Corporation,
through its directors, may establish such sub -classes of
patron memberships as are appropriate to recognize support
offered by patrons. Patron members shall have the same
rights as other members except the right to serve, as an
officer or director of the corporation and except the right
to vote at membership meetings.
Honorary memberships shall be issued only to natural
persons who meet the criteria established by the bylaws or by
resolution of the Board of Directors. Honorary members shall
have the same rights as other members except the right to
serve as an officer or director of the corporation and except
the right to vote at membership meetings.
All Sustaining Members, Patrons and Honorary Members
shall be required to comply with the membership requirements
as established by the bylaws or firm time to time by
resolutions of the Board of Directors to exercise and enjoy
the membership rights so conferred.
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Articles of Incorporation Page Five
section 3. VOtinq Rights of Classes:
Each Sustaining klember shall be entitled to vote at all
meetings of members so long as they are current in membershiprequirementsestablishedbythecorporation's by-laws orBoardofDirectorresolution.
Patron and Honorary Members: Patrons and HonoraryMembersshallhavenovotingrights.
Se iOr! 4. Certificates:
The Corporation shall confer upon every member a
certificate signed by the President acid Secretary, statingthatheorsheisamemberofthecorporation. Membership
certificates are not transferable or assignable.
ARTICLEyII DIRE-,
TOR(S) S
ectio-re 1 . Number of D irectors . The initial Board of Directors
is composed of twelve (92j members. If the exact naceber
of Directors is not stated, the minimum number shall befive (5), and the maximum number shall be fifteen (')5 ); Provided, however, that the exact number of directors shall bePrescribedfromtimetotimeintheby-laws of the corporation;
AND PROVID4D FURTHER THAT UNDER NO CIRCUMSTANCES SHALLTHElINTMUMNUMBERBELESSTHANTHREE (3). Section
2 Names and Post Office Addresses of the DirectorsThenamesandpostofficeaddressesoftheinitialBoaroDirectorsoftheCorporationare: Fran
Shoup Phil Hinshaw 13019
Andover Drive 320 W. Main Street Carmel, TN 46032 Carmel, IN 46032 Jean
Palmer 346:
8 Briar Place Carme1,
IB 46032 Marilyn
Campbell 3011
Lucann Carmel,
IN 46032 Douglas
Marsh 4711
Lambeth Walk Carmel,
IN 46032 Dorothy
Smith 1525
R. 106th Street Carmel,
IN 46032
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i ne inaiana secretary of State filing office certifies that this copy is on file in this office.
Articles of Incorporation
Charlotte memanama
221 N. Rangeline Road
Carmel, IN 4b032
Pat De l le to
423 South Street
Westfield, IN 46074
Dr. Robert Hartmarx
10475 School Parkway
Carmel, IN 46032
Page Six
Norma Meighen
11015 Lakeview Drive
Carmel, IN 46032
Cathy Briley
951 Oswego Drive
Carmel, IN 46032
H. Sue :Smith
379-2 Coventry Way
Carmel, IN 46032
ARTICLE VII
INCORPORATOR
The name and Post office address of the incorporator ofthecorporationis:
Christine Crull Altman, CAMPBELL KYLE PROFFFTT, 650 R. CarmelDrive, Suite 4,0 0, Carmel, IN 46032.
ARTICLE VIII
S 1'FiTLl9EN'P QF PR47PERTY ( i f an ?
A statement of the property, and an estimate of the. value thereof, to be taken over by the corporation at or Liponitsincorporationareasfollows:
One Thousand One Hundred Dollars ($1,100.00) on deposit.
ARTICLE -IX
Provisions for Regulation of Business
and Conduct of Affairs of Corporation
Other provisions, consistent with the laws of thisstate, for the regulation and conduct of the affairs of thecorporation, and creating, defining, Limiting or regulatingthePowersofthecorporation, the directors or the members
of any class or classes of members are as follows:
A. III addition to the powers and authorities
hereinabove or by statute expressly conferred, the Board of
Directors is hereby authorised to exercise all such powers, and do all such acts and things as may be exercised or done
by a corporation organized and existing under the provisionsoftheIndianaNot -Four --Profit Corporation Act of 1971, asamended,
DocuSign Envelope ID: E35D61E6-7B79-45EC-933E-FA86BEAE9A57
I ne Indiana Secretary of State filing office certifies that this copy is on file in this office.
r -
Articles of Incorporation
Page Seven
S. The corporation reserves the right to amend, alter, change or repeal any provisions contained in these ArticeOfIncorporationinthemannernoworhereafterprescrableas bytheprovisionsOftheIndianaNot -For -Profit Corporation ActoranyotherpertinentenactmentoftheGeneralAssemblyoftheStateofIndiana, and all rights and powers conferredherebyonmembers, directors and/Or officers are subject tothisreservepower.
the
C. Election of directors need not be by ballot unless
directby-
laws Provide. emajorityryof torsshallelectdirectostofillvacareiczesiinsuch hoard. D.
Limitations uponpowrers_
Provisions of Notwithstanding anyothertheseArticles, the corporation shallconductitsaffairsforthepurposesOtherthanthepeeunia3rygainofitsmembersandshallnotengageinanyactivitiesfoztheProfitofitsmembers -No profits of the corporation or earnings of the corporationshallinuretothebenefitofitsmembers. t, Dissolution. Inthe
event of the dissolution of the Corporation, y anfundsoronlytoacorporation
Property shall be transferred poration organized for purposes
substantially the same as thepurposesofthiscorporationwhichqualifrasexemptorganizationsunder Section501(c)(3) of the Internal Revenue Code of 1954asamended (or the Corresponding provision of any futureUnitedStatesInternalRevenueLaw). After the money andpropertyofthecorporationhasbeensubstantiallydiseasedofinsuchmanner, the corporation Shall then take thenecessarystepstodissolveanddissolutionhasbeenaccomplished, any s¢oney or property after the which has
not been
transferred by the corporation shall escheat to the StateofIndiana. The undersigned does hereby
adopt these Articles of Incorporation, representing beforehand tothe
Secretary of State Of the StateofIndianaandallpersonswhomitmayconcernthatamembershiplistorlistsoftheabovenamedcorporationforwhichaCertificateofIncorporationisherebyappliedfor, haveheretoforebeenopenedinaccordancewiththelawandthat: at least three (3 ) persons have signed such membership list. INWITNESS €fagR-90F,
I the undersigned do hereby execute these Articles of Incorporationandverify, subject to penalties Of perjury, thatthefactscontainer) herein are true, this day of ',Z r 7}$5. G , z T•u
CL
DocuSign Envelope ID: E35D61E6-7B79-45EC-933E-FA86BEAE9A57
he Indiana Secretary of State filing office certifies that this copy is on file in this office.
Articles of Incorporation Page Eight
STATE OP INDIANA ' )
SS:
COUNTY OF HAMILTON )
Before me, a Notary Public in and for said County and
St te, personally appeared the above incorporator, C?ris4 ri e_
Al/ /4rnan , and acknowledged the execution of
the foregoing Articles of Incorporation.
Witness nay hand and Notarial Seal this _ o_Nday. of —
M., 1986. . f
Notary Public
printed signature)
Resident f/7Z/j&l0/f/ County
My Commission Expires:
This instrtmaent prepared by C. Crull Altman, Attorney at Law,
650 E. Carmel Drive, Suite 400, Carmel, IN 4.6032.
DocuSign Envelope ID: E35D61E6-7B79-45EC-933E-FA86BEAE9A57
fhe Indiana Secretary of State filing office certifies that this copy is on file in this office. L,
CAWBa.L Km PROFffFT
ATTORNEYS AT LAW
FRANK L. CAuse Lr
did KYU
D. D .l o+AIi.T 199 SDUth 9tk Sfreet
E GIi1PRRIf_ P.Q. BM JE
mY hidims 46060JA5Diu
RUGM AErr_
rxa_E_T Y&N'HUTWN 317)
773-2M TA4
AH 650 East Camel Drive Suite
400 31E~ J.
ERABiEY cnoi[ Gumd, iadiama 46032 ETaULDA-
SETTEts February 20, 1986 (317)
946-6514 cl
p&= ragly, m CMWi af ecr Indiana
Secretary of State Corporations
Division 201
State House Indianapolis,
IN 46204 Fear
Sir or Madam: Enclosed
please find two signed originals of the Articles of Incorporation
for the Carmel. Sesquicentennial Commission, Inc: Please
note that we are filing this new corporation as a not -for - profit
corporation with the intention to register the same as a tax
exempt corporation under federal and state taxation laws. Also
enclosed please find our firm's check in the amount of $26.00 to
cover filing fees. If
YOu would be so kind as to return the Certificate of Incorporation
and the extra set of Articles in the enclosed self- addressed,
stamped envelope, the same would be appreciated. Should
you have any questions, please feel free to call the undersigned.
Very
truly yours, CAMPBELL
KYLE PROFFITT By
C.
Crull Altman CCA/
ns Enc.
cc
Fran Shoup
DocuSign Envelope ID: E35D61E6-7B79-45EC-933E-FA86BEAE9A57
The Indiana Secretary of State filing office certifies that this copy is on file in this office.
r. aF•ICATE OF R*-' STATV3R,i`')
U :ek'? ti[$}c: r..t.`<:iti:`: rr.'>:ti•1_ •',i Y;#].Y::
i.0 tR iXl'! A{?!•l.?Ldti-tom }og {rl1l"r e;::.•'.'::it i
i e; Cut
r1%• r._•i? CC'sy Al,l fL"Qt"fcuiG! iti]ttl C']E
41.1 ZI.3lialt.;y
azi Etm,,rL:t'f .
fVwr 'fAMMEM, Ir .MzxM, ii. eXSr'`TT,, SCCLet-&X S:xYC' r3 i:C sdl?e,stleretarcertir'( that- Upoll ckTe e.-amiiwtjun i fxl .,ssch sp1 tr ff r: Fteixasta t ;x C 4c .a , am havirq received all a-mual ratAirt:s: ,trC
a.q *ergtn red !IV taw, I uo further cF rLr ty that sai c3 cam -r.a =lsr ru
reiMtated and ice! -t curnaratirat: ally uzgacta ed ar*xi exiicih' ng shy Virtue utFJleAx:fs of rl d:zaie Of "C-OiaM. t £a.rtirwr uertffy that: of
efiECti:e (Iate --tr IL:, 02jr;-i dcate of Z?E]:iu=_c ilJ'tr'i?i L t C:i![:Ytc.iti1993. = .
S! !i'l].1-rxwS
U-, _;. .'-f_
rj'
to.t4° 0i
r:lri. 1 r r.t.siiJ .)..r .)':1. •=rG L! r. :iY-_.
DocuSign Envelope ID: E35D61E6-7B79-45EC-933E-FA86BEAE9A57
the Indiana Secretary of State filing office certifies that this copy is on file in this office. 21
APPLICATION Folk REINSTATEIl &T
St9ta Foam 410 M517-MI 111
ARMmW hY -IqM Bared of Aaowa &, IM
rrr[ana Coda al-4 M)f pMti! CogMraticnj W
Lsawa Coda ;4.7.1.T$7
IN5nWC7 0Af& APpncaffon must be sccornPenred by
1. RFJNSrA TEA Emr FILING FEE
A. $30.00 Far prnflt PR o.
6. $26.OU rrni<forpnsfft AN-#>
Z Annual rsooas for all years Of dsllnquency i 3 r%a
S. Annua[ reperi flllnq fear,
A. $I&OL7 per yner far profit
B• Sf0.r70peryearnar lor-preElr -
f: n
Q
4- Rgfn6MOMent C1eaM4W MOM 1Rdlsn
pfsase vend to: SECRETARY OF STA TErer+u&.
Room 153, State Nouso
lndlanap014, Ind(aaa 4M4
6
SMTI N 1 CQRPOWE INFORUATION
C*- Sesquicen,tewlal Cemssion Inc.
are ofrr rarpa
ve Lie of Apfateaepe lrxloa 2/21 /86
ge)
AFFIDAVIT OF CORPORA OFRFICER OR DIRECTOR
The undersigned, being at least one of the principal officers or a dfrsctor of the above -named corwa-
tion deposes and says.
A. Tiratthe grounds for dissolution did not exist or have been eliminated, and;:,
t
B. That the Carporatla 's name satisfies the requirements of Indiana Code 23-1-23-1, . or indlana Cade
IN WITNESS WHEREOF, the undersigned being the Yresideu.t
of Bald' corponstlon executes this application and vsrifies. sublect to penaftles of perIury, that the
e Wefnerrts contained herein are. true, this Aday of December ig 92 Prinled
Nsms Fran
DocuSign Envelope ID: E35D61E6-7B79-45EC-933E-FA86BEAE9A57
I he Indiana Secretary of State filing office certifies that this copy is on file in this office.
STATE OF INDIANA DEPARTMENT OF REVENUE
AW1"
NOTICE OF CLEARANCE FOR RMNSUTIINUM
REV 1$ 92)
NAME OF CORPORATION
ID# 35-1673574 1 / Carmel Sesquicentennial Commission, Inc.
NFP# 736320-06
ADDRESS AFFIDAVIT FORM AD-190
13019 Andover Drive
RRNC Carmel, In. 46033 lxeceived: 10123/92
DATE ISSUED: 02/04/93 ErpIRATION DATE OF THIS FORM 04/04193
To: 7oseph H. Haggett
Secretary of State *IiOT FOR PROFIT ORGANISATE0N
caanon Division Slate
of Indiana NAME
OF CORPORATION: Carmel Ses ui'centeauial Camissiou, Inc. has
filed in the office of the carmaxssxoner of, Indiana Department of
Revenue an affidavit disclosing the corporation has applied for '
a carti#i,cgte a! and requested a Satice of C3ears
ee r this Department statIng the above corporation has paid
all taxes due the Indiana Department of Revenue. An
examination of Drapaxtraent records for this corporation has determined
all taxes, interest, and pemairies for existing Indiana
tax amounts fonmd due under the taxing acts up to and inclusive
of February 04 1993 agly have bean paid or fully
satisfied. EXeeatlon of this docent does not preclude the
Department from future examination and adjustment of this corporation'
s Indiana tax accounts for this aame period. Therefore,
c xt 'al Commission Ina, havilu met
the requiremants of the Secretary of State, as set out under IC
23-1-46-3, is entitled to this release under this Title provided
the corporation completes its R*J1m =,ntgR & within sixty 60)
days after the date of the issuance of this NotiCa of Clearance.
In
the event the corporation fails to meet all the requirements of
the Secretary of Stag for its einstatemaat and fails to secure
its eertLfiaa.ta of s atemant rrith%n the sixty (50) day period,
this notice of Clearance shall be null and void. INSTRUCTIONS:
TO
SECRETARY OF STATE: THIS
NOTICE IS TO BE RETURNED TO THE INDIANA DEP PM4ENT OF REVENUE
IF RWHSTATEHENT IS NOT COMPLS TED ON OR BEFORE THE EXPIRATION
DATE OF Ot/04/93 . This
notice is the signed original. You are to include this Dotice
along with other Soots constituting Your Application fort
RR3r6tatemett. ao ll06 #iI this certificate separately to the Secretary
Of state unless you acre so directed_
DocuSign Envelope ID: E35D61E6-7B79-45EC-933E-FA86BEAE9A57
STATE OF INDIANA
OFFICE OF THE SECRETARY OF STATE
ARTICLES OF AniumSNT
To Whom These Presents Come, Greeting:
WHEREAS#• there has been presented to me at this office, Articles of
Amendment for:
CARKEL SESQOICEmNiRiAL COmSsTON INC
and said Articles of Amendment have been prepared and signed in accordance
with the provisions of the
laws of Indiana,
as amended.
The name of the corporation is amended as follows:
CARMEL ARTS COUNCIL, INC.
NOW, TSMFCRE, I, JOSEPH H. HOGSETT, Secretary of State of Indiana,
hereby certify that I have this day filed said articles in this office.
The effective date of these Articles of Amendment is May 12, 1993.
T1M..MT Q..M STA
a
is
In
Witness Whereof, I have hereunto set my hand
and affixed the seal of the State of Indiana,'
at the City of Indianapolis, this Twelfth
day of May , 1953 JQ
PS E. HOGSETT, Secreta of State By
Deputy
11
DocuSign Envelope ID: E35D61E6-7B79-45EC-933E-FA86BEAE9A57
EXHIBIT C
STATE OF M> AN_A_
OFFICE OF nff SECRETARY OF STATE
CERTIFICATE OF EXISTENCE
To Whom These Presetrts Come, Gr=tings:
I, COnuie Lawsoq S=Mtaty of State of Indian} do hereby certify dW I amp, by virtue of the laws ofthe State of Indiana, the
custodian ofthe corporate records, and groper official to execute this certifacate.
Ifin heir certify d at.records ofthis office disclose that
CARMIEL ARTS COUNCII,, INC.
duly filed themqVjS1Wd0cmWnJts to commence bt>sfiiess act iAties Tmdea the laws of State of Indiana on February 21, 1996, Midwasinex" W exi to transact busim ss is the Slate of ludiana on Febmary 16, 20.14. further
cerfify th _ c Corporation has filed its most recent report required by Indiana law with the Secretary
of State, or is not yet required to file such report, and that no notice of withdrawal, dissolution or expiration has veri
filed or taken place. In
Witaess Whereof I have hereunto set my hand and
a ffred the seal of the State of Indiana, at the city
of Indianapolis, this Sixteenth Day of February, 2014_ Connie
Lawson, Secretary of State 198602-
867 / 2014021693449
DocuSign Envelope ID: E35D61E6-7B79-45EC-933E-FA86BEAE9A57
C
INDIANA SECRETARY OF STATE
BUSINESS SERVICES DIVISION
CORPORATIONS CERTIFIED COPIES
INDIANA SECRETARY OF STATE
BUSINESS SERVICES DIVISION
302 West Washin&n Street Room E018
Indianapolis, IN 452o4
http://www.ss-.in.gov
February 16, 2014
Company Requested: CARMEL ARTS COUNCIL, INC.
Control Number. 1986E-867
Date Transaction # Pagesr
02121/1986 Articles of Incorporation 10
02124il993 Articles of Reinstatement 3
State of Indiana
Office of the Secretary of State
I hereby certify #W this is a fire and
complete copy of this 13 page
document Filed in this office -
Dated: February 16, 2014
Certification Number: 2014021693450
Connie Lawson
Secretary of Stme
DocuSign Envelope ID: E35D61E6-7B79-45EC-933E-FA86BEAE9A57
Internal Revenue Service
Date: March 10, 2003
Carmel Arts Council, Inc.
S8 W Main Street
Carmel, IN 46032-1764
Dear Sir or Madam:
FXfflBIT D
Department of the Treasury
P. 0. Box 2508
Cincinnati, OH 45201
Person to Contact:
Kathy Masters 1D# 31-04015
Customer Service Representative
Toll Free Telephone Number:
8:00 d.M to 620 p.fn. EST
877-829-5500
Fax Number
513 263-3756
Federal.Identiftcabon Number:
35-1673574
This is in response to your request of January 16, 2003 regarding your organizations tax exempt status.
Our records. indicate that a determination letterissued in September 1987 granted your organization
exemption from federal income tax under section 501(c)(3) of the internal Revenue Code. That letter is sWI in
effect.
Based on information subsequently submitted, we classified your organization as one that is not a private
foundation within the meaning of section 509(a) of the Code because it is an organization described in
sections 509(a)(1) and 170(b)(1)(A)(vi).
This classification was based on the assumption that your organization's operations would continue as stated
iin the application. If your organizaiion's sources of support, or its character, method of operations, or
purposes have changed, please let us know so we can consider the effect of the change on the exempt
status and foundation status of your organization.
Your organization is required to file Form 990, Return of Organization Exempt from Income Tax, only if its
gross receipts each year are normally more than $25,000. If a return is required, it must be filed by the 15th
day of the fifth month after the end of the organization's annual accounting period. The law imposes a
penalty of $20 a clay, lap to a maximum of $10,000, when a return is filed late, unless there its reasonable
cause for the delay.
All exempt organizations (unless specifically excluded) are liable for taxes under the Federal Insurance
Contributions Act (social security taxes) on remuneration of $100 or more paid to each employee during a
calendar year. Your organization is not liable for the tax imposed under the Federal Unemployment Tax Act
FUTA).
Organizations that are not private foundations are not subject to the excise taxes under Chapter 42 of the
Code. However, these organizations are not automatically exempt from other federal excise taxes.
Donors may deduct contributions to your organization as provided in section 170 of the Code. Bequests,
legacies, devises, transfers, or gifts to your organization or for its use are deductible for federal estate and
gift tax purposes if they meet the applicable provisions -of sections 2055, 2106, and 2522 of the Code.
DocuSign Envelope ID: E35D61E6-7B79-45EC-933E-FA86BEAE9A57
2-
Carmel Arts Council, Inc.
35-1673574
Your organization is not required to file federal income tax returns unless it is subject to the tax an unrelated
business income under section 511 of the Code. If your organization is subject to this tax, it must file an
income tax return on the Form 990-T, Exempt Organization Business Income Tax Return. In this letter, we
are not determining whether any of your organization's present or proposed activities are unrelated trade or
business as defined in section 513 of the Code.
The lave requires you to make your organization's annual return available for public inspection without chargeforthreeyearsaftertheduedateofthereturn. You are also required to make available for public inspectionacopyofyourorganization's exemption appileation, any supporting documents and the exemption letter to
any individual who requests such documents in person or in writing. You can charge only a reasonable fee
for reproduction and actual postage costs for the copied materials. The law does not require you to providecopiesofpublicinspectiondocumentsthatarewidelyavailable, such as by posting them on the internet
World Wide Web). You may be liable for a penalty of $20 a day for each day you do not make these
documents available for public inspection (up to a maximum of $10,000 in the case of an annual return).
Because this letter could help resolve any questions about your organization's exempt status and foundation
status, you should keep it with the organization's permanent records.
If you have any questions, please call us at the telephone number shown in the heading of this letter.
This letter affirms your organization's exempt status.
Sincerely,
4 Z4LV--"
John E. Ricketts, Director, TE/GE
Customer Account Services
DocuSign Envelope ID: E35D61E6-7B79-45EC-933E-FA86BEAE9A57
STATE OF LNDIANA }
I j- ) SS:
COUNTY OF ?Yl 1 1 l
AFFIDAVIT
of
an authorized representative
being first duly swom upon
my oath, state that pursuant to paragraph 2 of the City of Carmel Arts Grant Program Agreement,
ail income of Grantee, including a City of Carmel arts grant, if applicable, revenue of sales,
and/or ticket revenue, etc., in the previous year totaled $
Pr wane (F
Subscribed and sworn to before me, the undersigned Notary Public, this day of
202 .
Signature - Notary Public
Printed Name (-
SEAL]
Resident of County, Indiana
My Commission Expires:
11
YP SHARON M. KIBBE
SEAL
Resident of Hamilton Co.
My Commission Expires
July 12, 2026
DocuSign Envelope ID: E35D61E6-7B79-45EC-933E-FA86BEAE9A57
4:25 PM Carmel Arts Council
11/14/22 Balance Sheet Standard
Accrual Basis As of November 14, 2022
Nov 14, '22
ASSETS
Current Assets
Checking/Savings
CAC Primary Account 24,923.91
Total Checking/Savings 24,923.91
Total Current Assets 24,923.91
TOTAL ASSETS 24, 923.91
LIABILITIES & EQUITY
Equity
Opening Balance Equity 37,970.97
Retained Earnings-9,712.72
Net Income-3,334.34
Total Equity 24,923.91
TOTAL LIABILITIES & EQU... 24,923.91
Page 1
DocuSign Envelope ID: E35D61E6-7B79-45EC-933E-FA86BEAE9A57
E
3:50 PM Carmel Arts Council
11/09/22 Profit and Loss Standard
Accrual Basis January 1 through November 9, 2022
Jan 1 - Nov 9, '22
Ordinary Income/Expense
Income
Donations 1,064.00
Grants 2,670.00
Other Types of Income
Membership Dues 1,200.00
Miscellaneous Revenue 11.40
Total Other Types of Income 1,211.40
Total Income 4,945.40
Expense
Business Expenses 110.35
Contract Services
Accounting Fees 250.00
Total Contract Services 250.00
Donation/Scholarships 6,265.00
Operations
Postage, Mailing Service 156.00
Total Operations 156.00
Other Types of Expenses
Dues 200.00
Insurance - Liability, D and 0 787.00
Other Costs 300.00
Other Types of Expenses - 0... 211.39
Total Other Types of Expenses 1,498.39
Total Expense 8,279.74
Net Ordinary Income 3,334.34
Net Income 3, 334.34
Page 1
DocuSign Envelope ID: E35D61E6-7B79-45EC-933E-FA86BEAE9A57
Form 990-N Electronic Notice (e-Postcard) for
Tax -Exempt Organization Not Required to File
Form 990 or 990-EZ
For Electronic Filing Only
DO NOT MAIL — e-POSTCARD WILL BE SENT FOR YOU
Small tax-exempt organization with gross receipts of $50,000
or less is required to use this form per enactment of the
Pension Protection Act of 2006 (PPA)
For calendar year 2021, or tax year
Part I — Identifying Information
Name of Organization ....... Carmel Arts Councii, Inc.
Address .............. PO Box 344
Room/Suits ........... .
City................. Carmel
State . ............... IN
ZIP Code ............. 46082
Employer Identification Number .. 3 5 -1 A 7 1 S 7a
Part II — Required Information
A XQ Check this box to verify that organization's annual receipts are normally $50,000 or less
Note: Not eligible to file Form 990-N if gross receipts are more than $50,000
B Other Names Organization is Doing Business As
C Website: . _ .
D Principal Officer of the Organization . ...... Vivian LawheadPersonXXBusiness ....
Address.. . . ... . . PO Box 344
city .. .. ' . . Carmel State . IN ZIP Code.. 46082ForeignCountry .. . .
E Q Check this box if organization is going out of business
Form 990-N, also known as the e-Postcard, must be filed
electronically with the Internal Revenue Service. There will be no
paper form accepted by the Internal Revenue Service.
TE OOI.SCR 06M18
EDocuSign Envelope ID: E35D61E6-7B79-45EC-933E-FA86BEAE9A57
Exhibit F
Carmel Arts Council
Officers and Board of Directors
2022
President Mary Jane Roth
Secretary Robin Spyker
Treasurer Vivian Lawhead
41;
Jim Burrell
Joyce Burrell
Margaret Davidson
Kate Fleming
Barb Hammer
Kim Moe
mjroth56@gmail,com
robinspvker pgmail.corn
vklawhead@gmail.com
DocuSign Envelope ID: E35D61E6-7B79-45EC-933E-FA86BEAE9A57
Exhibit G
YEAR END REPORT (for the year 2022)
Carmel Arts Council
The Carmel Arts Council gratefully accepted the City Arts Grant in January 2022.
Because of the grant, we were able to extend our new program, Art in the Garden, by one
month earlier and one month later in the season, drawing in several community members to
watch local artists at work in our garden. We were able to purchase a limited amount of
supplies for the children's table in order for them to work side by side with the artists.
We were able to use another portion of the grant for promotional materials and advertising,
letting the community know about our summer programming, then enjoying substantial crowds
at both our World's Smallest Children's Gallery and our Art in the Garden programs monthly.
We were ready to purchase a new 31) display case for our gallery with the remaining grant
funds, but discovered our gallery signage had become weather -worn and dangerously close to
falling on a pedestrian, so we purchased a new sign for the gallery. Hopefully THIS year's grant
will allow for our new case in which to display our local students' 31) artwork.
We look forward to another year of continued programming, gallery exhibitions of local
students, and educational support provided by our Arts Council. We feel we are an integral, as
well as unique, part of the art community in Carmel. The City grant afforded us the luxury of
maintaining our mission of supporting local artists and art students, granting our annual
scholarships, and keeping our organization's mission in the public eye.
DocuSign Envelope ID: E35D61E6-7B79-45EC-933E-FA86BEAE9A57