HomeMy WebLinkAboutResolution BPW 01-18-23-10; ($195,800.00); Carmel Symphony Orchestra, Inc.; Arts GrantRESOLUTION NO. BPW 01-18-23-10
RESOLUTION OF THE CITY OF CARMEL BOARD OF PUBLIC WORKS AND SAFETY
ACKNOWLEDGING ARTS GRANT PROGRAM AGREEMENT
WHEREAS, pursuant to Indiana Code 36-1-4-7, the City of Carmel, Indiana (“City”), is authorized to enter
into contracts; and
WHEREAS, pursuant to Indiana Code 36-4-5-3, the City’smayor may enter into contracts on behalf ofthe
City; and
WHEREAS, pursuant to his authority under Indiana law, the City’smayor, the Honorable James C. Brainard,
has caused to be signed the Arts Grant attached hereto as Exhibit A (the “Contract”); and
WHEREAS, Mayor Brainard now wishes to present the contract to the City’sBoard of Public Works and
Safety for it to be publicly acknowledged, filed in the Clerk’sOffice, and made available to the public for review.
NOW, THEREFORE, BE IT RESOLVED by the City of Carmel Board of Public Works and Safety as
follows:
1. The foregoing Recitals are incorporated herein by this reference.
2. The receipt ofthe Contract is hereby acknowledged.
3. The Contract shall be promptly filed in the office of the Clerk and thereafter made available to the public
for review.
SO RESOLVED this day of , 2023.
CITY OF CARMEL, INDIANA
By and through its Board of Public Works and Safety
BY:
James Brainard, Presiding Officer
Date:
Mary Ann Burke, Member
Date:
Lori S. Watson, Member
Date:
ATTEST:
Sue Wolfgang, Clerk
Date:
S:\\EBass\\MyDocuments\\BPW-Resolutions\\2023\\Acknowledge ArtsGrantCarmel Symphony Orchestra, Inc.docx1/9/202312:14PM
18th January
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Not Present
1/19/2023
1/19/2023
1/19/2023
CqR
1 1
c
ARTS GRANT PROGRAM
AGREEMENT
This Grant Agreement (herein referred to as "Agreement") entered into by and between the City
of Carmel (the "City") and Carmel Symphony Orchestra, Inc. (the
Grantee"), is executed pursuant to the terms and conditions set forth herein. In consideration of
those mutual undertakings and covenants, the parties agree as follows:
1. That on behalf of Grantee, a not -for -profit corporation, I, Cara Pittenger
an authorized representative of Grantee, have applied for a City of Carmel
Grantor") Arts Grant, said application attached hereto and made a part hereof as
Exhibit "A."
2. Grant Agreement. The City, after review and recommendation by the Mayor,
agrees to grant $ 195, 8 0 0.0 0 to the Grantee for the eligible costs
of the project (the "Project") or services as described in Exhibits "A" and "B" of this
Agreement. The funds shall be used exclusively in accordance with the provisions
contained in this Agreement. Generally, the Grant award may not exceed one third
1/3) of Grantee's combined contributed income, revenue of sales, and/or ticket
revenue from the previous year. The City of Carmel may, however, make exceptions
for start-up organizations that have been in existence for three (3) years or less.
3. Design and Implementation of Project. The Grantee agrees to use any and all grant
funds in accordance with the proposal contained within this agreement and any
documents attached to this Agreement, which are incorporated by reference.
4. Warranty of non-profit status. Grantee hereby represents and warrants that it is a
not -for -profit entity with a determination letter from the Internal Revenue Service
declaring that it is exempt from Federal income tax.
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5. Payment of Grant Funds by the City. The payment of this Grant by the City to the
Grantee shall be made in accordance with the following conditions:
A. This Agreement must be fully executed and signed by both Grantee and Grantor.
B. Grantee has attached all the following information, which it represents and warrants
to be true and accurate, all which have been incorporated fully by reference:
1. An application and description of the proposed use of the grant funds (EXHIBIT
A); and
2. A budget for the calendar or fiscal year for which the grant is requested
EXHIBIT B); and
3. Certified copies of incorporation as a not -for -profit corporation under state law
EXHIBIT C); and
4. A not -for -profit application or determination letter from the U.S. Internal Revenue
Service identifying that it is a not -for -profit corporation that is exempt from
Federal income tax (EXHIBIT D); and
5. Any audits, reviews or compilations available describing the financial condition
of the Grantee, unaudited Balance Sheet and Income Statement, most recent
available IRS Form 990, and the attached Affidavit (EXHIBIT E); and
6. A list of the Grantee's board of directors and officers listed (EXHIBIT F); and
7. A Year End Report from the previous year if Grantee received an Arts Grant from
the City of Carmel in the previous calendar year, pursuant to paragraph 8 herein
EXHIBIT G).
C. Any other grant conditions that City requires to be met by Grantee, specifically:
6. Grantor's right to request audit or review. Grantee shall submit to an audit or
review by an independent Certified Public Accountant of funds at the City's request,
and shall make all books, accounting records and other documents available at all
reasonable times during the term of this Grant Agreement, and for a period of three
3) years after final payment of funds under this Agreement, for the purpose of an
audit by the City of Carmel, the State of Indiana, or their designees. Said review or
audit, if requested, shall be performed by a Certified Public Accountant ("CPA") who
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is neither an employee of Grantee nor a member of the Grantee's Board of Directors,
to be provided to the City of Carmel by March 31 of the following year.
7. Quarterly financial statements. Grantee agrees to provide the City of Carmel
quarterly financial statements within 45 days after each quarter -end for Grant awards
in excess of sixty thousand dollars ($60,000).
8. Year-end review. Grantee agrees to provide the City of Carmel a year-end report
Year End Report") for each year, describing how the grant was used and the impact
of the dollars received.
9. Funding Credit. Grantee agrees to credit the City of Carmel in the printed materials
associated with a funded program or project. The City of Carmel will supply, upon
request, Grantee with the graphics/logos necessary for compliance.
10. Statutory Authority of Grantee. The Grantee expressly represents and warrants to
the City that it is statutorily eligible to receive these monies and it expressly agrees to
repay all monies paid to it under this Grant, should a legal determination of its
ineligibility be made by any Court of competent jurisdiction.
11. Use of Grant Funds by Grantee. The funds received by the Grantee pursuant to this
Agreement shall be used only to implement the Project or provide the services in
conformance with the Budget and for no other purpose. If it is determined by the
City that misappropriation of funds have occurred, the Grantee must return all funds
received by Grantor and individuals who misuse Grant funds may also be subject to
civil and/or criminal liability under Indiana and Federal law.
12. Employment Eligibility Verification. The Grantee affirms under the penalties of
perjury that he/she/it does not knowingly employ an unauthorized alien.
The Grantee affirms under the penalties of perjury that he/she/it has enrolled and is
participating in the E-Verify program as defined in IC 22-5-1.7. The Grantee agrees
to provide documentation to the City that he/she/it has enrolled and is participating in
the E-Verify program.
The City may terminate for default if the Grantee fails to cure a breach of this
provision no later than thirty (30) days after being notified by the State.
13. Governing Law; Lawsuits. This Agreement is to be construed in accordance with
and governed by the laws of the State of Indiana, except for its conflict of laws
provisions. The parties agree that, in the event a lawsuit is filed hereunder, they
waive their right to a jury trial, agree to file any such lawsuit in an appropriate court
in Hamilton County, Indiana only, and agree that such court is the appropriate venue
for and has jurisdiction over same.
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14. Relationship of Parties. The relationship of the parties hereto shall be as provided
for in this Agreement, and neither Grantee nor any of its compensated officers,
employees, contractors, subcontractors and/or agents are employees of City. The
Grant amount set forth herein shall be the full and maximum compensation and
monies required of City to be paid to Grantee under or pursuant to his Agreement.
15. Severability. If any term of this Agreement is invalid or unenforceable under any
statute, regulation, ordinance, executive order or other rule of law, such term shall be
deemed reformed or deleted, but only to the extent necessary to comply with same,
and the remaining provision of this Agreement shall remain in full force and effect.
16. Entire Agreement. This Agreement, together with any exhibits attached hereto or
referenced herein, constitutes the entire agreement between Grantee and City with
respect to the subject matter hereof, and supersedes all prior oral or written
representations and agreements regarding same. Notwithstanding any other term or
condition set forth herein, but subject to paragraph 15 hereof, to the extent any term
or condition contained in any exhibit attached to this Agreement or in any document
referenced herein conflicts with any term or condition contained in this Agreement,
the term or condition contained in this Agreement shall govern and prevail. This
Agreement may only be modified by written amendment executed by both parties
hereto, or their successors in interest.
IN WITNESS WHEROF, the parties hereto have made and executed this Agreement as follows:
Carmel Symphony Orchestra, Inc. ("Grantee")
By: (Signature)
Printed Name of Officer:
C Executive DirectorPittenger
Title:
Date:
11 /21 /22
CITY OF CARMEL ("Grantor")
y;. Z,,W
James Brainard, Mayor
Date. 1/3/2023
ATTEST:
Date: 1/3/2023
If you have any question concerning the City of Carmel's 2023 Arts Grant Program, grant writing, guidelines or application materials, contact:
Sharon Kibbe, City of Carmel, One Civic Square, Carmel, IN 46032, Phone: 317-571-2483, skibbc«r carmcl.in.gov.
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Exhibit "A"
An Application and Description of the Proposed Use of the Grant Funds
APPLICANT:
Name of organization:Carmel Symphony Orchestra, Inc.
Address: 760 3rdAve. SW, Suite 102
Carmel, IN 46032
Telephone:317-844-9717 Fax:
Contact Person: Cara Pittenger
Email: cPztenger earmelsymp ony.org
APPLICATION AMOUNT: $ 275,000
DESCRIPTION OF THE PROPOSED USE OF THE GRANT FUNDS:
ase see the attachments.
Additional pages may be added to Exhibit "A")
Signature:
Printed Name of Officer: Cara Pittenger
Title: Executive Director
Date: 11/21/22
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C
CARMEL EXHIBIT A
SYMPHONY
ORCHESTRA
IANNA HYMES ARTISTIC DIRECTOR
City of Carmel Arts Grant Program Application
2023
Music is the mediator between the spiritual and the sensual life." - Ludwig van Beethoven
Orchestras feed the soul. Orchestras encourage creativity and bring people together to share
the experience of live music. Orchestras fuel local economies, attract new business
development, educate young people, evoke emotions, and unite individuals and cultures in
times of suffering and joy. The country is brimming with extraordinary musicians, live concerts,
and orchestras as unique as the communities they serve. The City of Carmel is extremely
fortunate to have a professional orchestra of its own, right in its own backyard. An orchestra
gives meaning to our lives, and in the ears, minds, and hearts of most people, that's valuable.
After more than four decades of bringing meaning and music to the lives of Carmel residents,
and as the only fully paid, professional orchestra in Hamilton County), Carmel Symphony
Orchestra (CSO) began celebrating its 47th season in July 2022. The CSO respectfully
requests a grant from the City of Carmel in the amount of $275,000. Operating funds will
be used to support the last half of our 47th season and beginning of our 48th season as well as
a range of programs designed to ignite a passion for music across the spectrum. Current
plans for the 2022-2023 (47th) and 2023-24 (48th) seasons include:
Five Masterworks series concerts featuring nationally recognized guest artists including a
popular film composer with visuals in March 2023, as well as another possibility in our
2023-24 season
Four Pops series concerts including the ever -popular Holiday Pops
Two Sounds Exciting! Concerts for Hamilton County students, featuring Classical Kids Live
as a guest artist
A Family Fun! Concert where audience members sit on the stage with the musicians
A Side by Side concert in partnership with the Carmel High School Orchestra
A future collaboration with the Friends of Hamilton County Parks at Coxhall Gardens, much
like the 2021 Classical Mystery Tour success
The CSO Young Artist Competition
Participation in various civic events Carmel Christkindlmarkt and CarmelFest
The YouthPASS and CollegePASS programs, which allows students to attend concerts for
5 and $10, respectively
Increased marketing and digital media to heighten awareness of the CSO using BPS
Marketing.
Audience development initiatives to retain old and attract new patrons
A Diversity Fellowship in conjunction with an area college
Small instrumental ensembles of CSO musicians going into Carmel Clay Schools and around
Hamilton County during the school day to educate our students
In addition, the CSO continues to implement initiatives to make classical music more
accessible, enhance the concert experience, retain and attract new audiences, and deepen our
relationship with donors. Ongoing tactics include:
Simplifying concert information on our new website and in marketing materials
Providing Symphony 101 information for new attendees
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Carmel Symphony Orchestra
Exhibit A
Page 2
Holding post -concert receptions where patrons meet guest artists and
musicians
Hosting open rehearsals for donors and other special events
Improving follow up with audiences after each concert, which has already proven as
successful with feedback from numerous patrons following performances
A 2002 study by the John S. and James L. Knight Foundation indicates that 60% of adults
express at least some interest in classical music, and nearly one-third of adults regularly fit
classical music into their lives via radio or recordings, but fewer than 5% are regular patrons of
their local orchestras. Approximately one in four adults are potential orchestra ticket buyers,
but only half of those who express the highest levels of interest in attending classical music
concerts ever attend, even infrequently.
And then there's this: industry statistics show that 90% of new ticket buyers do not return,
making an audience development plan crucial to an orchestra's growth. We know that
attracting new ticket buyers is no small feat and the CSO continues to make a strategic effort
to both attract and retain new patrons in order to both grow and sustain our audience base.
CSO's leadership is committed to reach new audiences in unexpected ways, from
collaborating with community service, educational, and other arts organizations; to bringing our
music to the people in new and interesting locations across the city and county; to redefining
the concert experience using technology and other initiatives.
During the past season, the CSO was not able to perform all of our scheduled concerts due to
the Omicron strain of COVID-19. Each concert was postponed and will be performed during
our 2022-23 season. 2022-2023 marked the CSO's 47th season of providing outstanding
orchestral concerts to the citizens of Carmel and surrounding communities. Our audience
continues to include patrons from outside the Indianapolis metro area and even the state.
Throughout its existence, the CSO has continually enhanced our community's quality of life in a
fiscally responsible manner through creative, artistically excellent performances, and
educational experiences for diverse audiences of all ages. In addition, the CSO has become
an important player for the Center for the Performing Arts and in the economic development of
Carmel.
While we continue to look for ways to increase our audience base and ticket sales revenue, the
CSO is also well -supported by individual donors, the business community through concert
sponsorships, gifts, matching contributions, and in -kind donations of services and office
space.
Among other things, funding from the City of Carmel will help to underwrite our Masterworks
and Pops subscription series as well as educational concerts. While the 2023-2024 season is
still being finalized, it will feature five Masterworks concerts showcasing the CSO at the
Palladium; four Pops concerts including Tony DeSare and Capathia Jenkins; several Symphony
on the Go performances through which we bring the music to the people; as well as separate
educational initiatives including Family Fun! during which audience members sit on the stage
with the orchestra, two Sounds Exciting performances for 5th grade students including
Classical Kids Live from Chicago, and a Side by Side concert with local high school orchestra
students and featuring the winner of the CSO's Young Artist Competition. City funding also
sponsors the CSO's performance at CarmelFest on the 4th of July, the brass quintet at the
Carmel Holiday Tree Lighting during Holiday at Carter Green and the Christkindlmarkt, and at
various other civic and community events.
Educational programming and outreach to youth is one of the CSO's top priorities. Studies
show that creating, performing, and responding to music improves students' success in
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Carmel Symphony Orchestra
Exhibit A
Page 3
school, work, and life. Whether preschooler or high school senior, playing in an orchestra
fosters discipline and teamwork, as well as individual skill and expression. The Carmel
Symphony Orchestra continues to encourage a "family -friendly" atmosphere at concerts and
as a result, the CSO programs concerts that entertain and educate the broadest possible
audience, including audiences who do not traditionally attend orchestral concerts. The eclectic
programming, affordable ticket price, and YouthPASS and CollegePASS programs have
attracted family audiences from a broad range of ethnic and socioeconomic backgrounds.
Twenty percent of our annual audience members are students and youth, and between our
major educational initiatives more than 4,000 children and students under the age of eighteen
heard the CSO in concert this past season for $5 or less.
Sounds Exciting! Is our signature educational concert designed especially for elementary
school students, who are at the age when they are deciding if they want to play a musical
instrument and participate in school band and orchestra. These concerts draw as many as
2,000 students, including every 5th grade student in the Carmel -Clay system as well as
students from Westfield -Washington, Heritage Christian, Hamilton Southeastern, Noblesville,
Zionsville, and other local schools, to the Palladium for performances that showcase a wide
repertoire. A teacher survey is conducted after each concert. Additionally, the CSO has
developed an advisory committee of music teachers from the Carmel -Clay Schools to help the
orchestra plan future programs and projects that will be a resource for teachers to use in
supplementing state music curriculum. We were so excited in September 2022 to present
these students with guest artists from Classical Kids Live! Beethoven Lives Upstairs, that we
will bring Classical Kids Live back in our 2023-24 season to perform another production.
Classical Kids Live provides not only the music of specific composers, but also actors to give
students a visual during the concert to help them learn about that composer's life!
The CSO also nurtures the careers of young musicians through its annual Young Artist
Competition. With support from the Carmel Symphony Orchestra League and Meridian Music,
the CSO conducts a juried competition open to any instrumental music student who is a legal
resident of the State of Indiana. Typically this competition draws applications from more than
40 talented junior high and high school students. The winner receives a $1,000 prize and is
presented in concert as a soloist with the full orchestra at the Palladium during our Side -by -
Side performance.
As we look ahead to our 48th season in 2023-2024 and begin to prepare for our 50th
anniversary, the Carmel Symphony Orchestra remains committed to this guiding principal -
Music has the power to change lives. We deeply appreciate the financial and moral support we
have received from the City of Carmel over the past many years, and look forward to a
successful, ongoing partnership in the future.
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EXHIBIT B
Carmel Symphony Orchestra
FY 22-23 Budget by Class
Budget 2022-2023
Income
4100 Concert Income
4110 Subscription
4195 Single Tickets
Total 4100 Concert Income
4200 Concert Sponsorship
4210 Concerts
4220 Musicians
4230 Guest Artists
Total 4200 Concert Sponsorship
4300 Donations
4360 General Donations
Total 4300 Donations
4400 Grant Income
4410 Government Grants
4420 Corp/Foundation Grant
Total 4400 Grant Income
4610 Fundraising Event Income
4690 Program Advertisements
4710 Young Artist
4800 Interest Income
4810Interest Income
Total 4800Interest Income
4900In Kind Contributions
Total Income
Expenses
5000 Payroll Expenses
5010 Salaries & Wages - Admin
5020 Salaries & Wages - Artist
5040 Contracted Musicians
5100 FICAIMedicare
Total 5000 Payroll Expenses
6000 Concert Expense
6010 Auditorium Rental
6020 Guest Artist Fees
6040 Guest Artists Expenses
6050 Cartage
6060 Equipment Rental
6070 Music
6080 Transportation
6090 Other
Total 6000 Concert Expense
6100 Rent
6200 Professional Fees
Admin FR Proeram Educ Offerings Performances Total
49,000.00 $49,000.00
4,000.00 $168,000.00 $172,000.00
0.00 $0.00 $0.00 $4,000.00 $217,000.00 $221,000.00
10,000.00 $101,500.00 $111,500.00
33,500.00 $33,500.00
2,250.00 $64,000.00 $66,250.00
0.00 $0.00 $0.00 $12,250.00 $199,000.00 $211,250.00
0.00 $150,000.00 $150,000.00
0.00 $150,000.00 $0.00 $0.00 $0.00 $150,000.00
286,978.00
4,320.00
0.00 $0.00 $291,298.00
0.00
500.00
286,978.00
4,320.00
0.00 $0.00 $291,298.00
0.00
0.00 $0.00
0.00
500.00
500.00 $0.00 $0.00 $0.00 $0.00 $500.00
0.00
500.00 $150,000.00 $291,298.00 $16,250.00 $416,000.00 $874,048.00
73,720.00 $55,000.00 $128,720.00
56,000.00 $21,900.00 $159,310.00 $237,210.00
145,266.48 $2,430.00 $36,906.38 $184,602.86
5,639.58 $4,207.50 $4,284.00 $1,675.35 $12,187.22 $27,993.65
79,359.58 $59,207.50 $205,550.48 $26,005.35 $208,403.60 $578,526.51
5,500.00 73,500.00 79,000.00
12,050.00 105,000.00 117,050.00
2,030.00 18,700.00 20,730.00
260.00 3,695.00 3,955.00
7,000.00 7,000.00
15,900.00 15,900.00
2,090.00 14,341.00 16,431.00
5,000.00 5,000.00
0.00 $0.00 $0.00 $21,930.00 $243,136.00 $265,066.00
0.00
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6210Accounting 34,000.00 34,000.00
6220 Development 0.00
6240 Marketing/PR 33,000.00 33,000.00
6250Other Professional Fees 3,600.00 2,400.00 6,000.00 Total
6200 Professional Fees 70,600.00 2,400.00 0.00 0.00 0.00 73,000.00 6300
Office Expenses 6310
office Supplies 6,000.00 6,000.00 6320
Postage and Shipping 750.00 750.00 1,500.00 6340
Printing and Reproduction
500.00 6,500.00 15,000.00 0.00 22,000.00 6350
Equipment Rental (Non - Concert)
3,000.00 3,000.00 6360
Equipment Purchase 0.00 Total
6300Office Expenses 10,250.00 6,500.00 15,750.00 0.00 0.00 32,500.00 64M Telephone &
Internet 6410 Telephone
3, 240.00 3, 240.00 6420Internet 3,
340.00 3,340.00 Total 6400
Telephone & Internet 6,580.00 0.00 0.00 0.00 0.00 6,580.00 6500 Travel
6510 Mileage
and Parking 0.00 6520Meals 2,
500.00 2,500.00 5,000.00 Total 65M
Travel 2,500.00 2,500.00 0.00 0.00 0.00 5,000.00 6600Advertising and
Marketing 60,000.00 0.00 60,000.00 6610 Dues
and Subscriptions 750.00 750.00 6620 Licenses
and Permits 3,500.00 3,500.00 6630 Play
Bill 0.00 6700 Fundraising
Expenses 2,500.00 2,500.00 6710 Young
Artist Competition 0.00 6800 Insurance
6810 Liability
Insurance 2,500.00 2,500.00 6820 Directors
and Off icers 937.00 937.00 6830 Workers
Compensation 1,725.00 1,725.00 Total 6800
Insurance 5,162.00 0.00 0.00 0.00 0.00 5,162.00 6910 BankFees/
Credit Card Fees 1,000.00 5,000.00 6,000.00 7W In
Kind Expenses 0.00 Total Expenses
179,701.58 73,107.50 281,300.48 47,935.35 456,539.60 1,038,584.51 Net Income
179,201.58 76,892.50 9,997.52 31,685.35 40,539.60 164,536.51
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EXHIBITC
SS-0O2
STATE OF INDIANA
OFFICE OF THE SECRETARY OF STATE
To Whom These Presents Come, Greeting:
CERTIFICATE OF .INCORPORATION
CA MEL SYMPHONY QRCHESTRA-,--INC.
1, LARRY A. CONRAD, Secretary of State of the State of Indiana, hereby certify that Articles of
Incorporation of the above not -for -profit corporation, in the farm prescribed by this Office, prepared and
signed in duplicate by the Incorporatpr(s) and acknowledged and verified by the same before a Notary
Public, have been presented to me at this office accompanied by the fees prescribed by law; that I have
found such Articles conform to law; that I have endorsed my approval upon the duplicate copies of such
Articles; that all fees have been paid as required by law; that one copy of such Articles has been filed in this
ofce; and that the remaining copy(ies) of such Articles bearing the endorsement of my approval andfiling
has (have) been returned by me to the incorporator(s) or his (their) representatives; all as prescribed by the
Indiana Not -For -Profit Corporation Act of 1971.
NOW, THEREFORE, 1 hereby issue to such Corporation this Certificate of Incorporation, and further
certify= that its corporate existance has begun.
In Witness Whereof, 1 have hereunto set my hand and
affixed the seal of the State of Indiana, at the City of
Indianapolis, this
1Qth
day of
npramhar 7G
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EXHIBIT D
Internal Revenue Service
District. Director
Date: MAY 11 1979
c Carmel Symphony Orchestra, Inc.
410 Second Avenue NE
Carmel, IN 46032
Gentlemen:
Department of the Treasury
Our Letter Dated:
November 17, 1977
Person to Contact:
Delores A. Dunn: s:ih
Contact Telephone Number:
513-684-3578
CIN: FO: '791 0 8 0
This modifies our letter of the above date in which we stated that
you would .:e treated as an organization which is not a private foundation
until the expiration of your advance ruling period.
Based on the information you submitted, we have determined that you
are not a pprivate foundation within the meaning of section 509(a) of the
Internal Revenue Code, because you are an organization of the type described
in s ,en 509(a)().Your exempt status under section 50-I[ c)'(3 ) owe
code is still in -effect. -
Grantors and contributors may rely on this determination until the
Internal Revenue Service publishes notice to the contrary. However, a
grantor or a contributor may not rely on this determination if he or she was
in part responsible for, or was aware of, the act or failure to act that
resulted in your loss of section 509(a)(1) * status, or acquired
knowledge that the Internal Revenue Service had given notice that you would
be removed from classification as a section 5nq(a)(1)* organization.
Because this letter co=lld help resolve any questions about your I--ivate
foundation status, please keep it in your permanent records.
If you have any questions, please contact the person whose name and
telephone number are shown above.
170(b) (1) (A) (vi)
cc: Alan J. Dansker
2700 Indiana Tower
One Indiana Square
Indianapolis, IN 46204
letter supersedes our
2- pr$Vate foundation.
P.O. Bax 2508, Cincinraafl, Ohio 45201
Sincerely yours,
D. L. James, Jr.
District Director
tter dated Jan 75. 1979. wh -n
Letter 1050 (DO) (7-
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STATE OF INDIANA
COUNTY OF
HAMILTON
1,
Cara Pittenger
of ( a f 0
SS:
AFFIDAVIT
an authorized representative
being first duly sworn upon
my oath, state that pursuant to paragraph 2 of the City of Carmel Arts Grant Program Agreement,
all income of Grantee, including a City of Carmel arts grant, if applicable, revenue of sales,
and/or ticket revenue, etc., in the previous year totaled $
828,109.82
Signature
Printed Name r -2
Subscribed and sworn to before me, the undersigned Notary Public, this a i day of
W c v? e-rvd 6,r• , 20211.
irtslo' 17
Signature - Lqjtary Public
t pY PG8`
e+
AMY STOCKERT Printed Name,,,
rr
I IN COUNTY
N SEAL COMAR99llMBER NP0739568 L !+ n
tips MY COMMISSION EXPIRES Resident of Now , `t6 tj County, IndianaOFt MARCH 6TH 2O30
My Commission Expires: f1A r—Cc,k I- j0 0
9
DocuSign Envelope ID: E35D61E6-7B79-45EC-933E-FA86BEAE9A57
EYI-IIBIT E
Carmel Symphony Orchestra
Balance Sheet
As of October 31, 2022
TOTAL
ASSETS
Current Assets
Bank Accounts
1010 UFB Checking1170 33,352.40
1020 UFB Savings 1183 160,500.43
1050 Bank Account - League 7,432.81
1060 Paypal Account 148.29
1065 United Fidelity CD 25,140.56
1070 Morgan Stanley Investments 125,116.00
1075 UBS Account 31067 49,142.28
1076 UBS Account 31749 95,685.14
Total Bank Accounts 496,517.91
Other Current Assets
1400 Prepaid Expenses 30,408.05
Total Other Current Assets 30,408.05
Total Current Assets 526,925.96
TOTAL ASSETS 526,925.96
LIABILITIES AND EQUITY
Liabilities
Current Liabilities
Accounts Payable
2000 Accounts Payable 1,665.00
Total Accounts Payable 1,665.00
Credit Cards
2130 UFB Credit card 4,049.46
Total Credit Cards 4,049.46
Other Current Liabilities
2700 Deferred Revenue 85,126.62
Total Other Current Liabilities 85,126.62
Total Current Liabilities 90,841.08
Total Liabilities 90,841.08
Equity
3000 Opening Bal Equity 45,775.99
3050 Retained Earnings 572,103.00
Net Income 181,794.11
Total Equity 436,084.88
TOTAL LIABILITIES AND EQUITY 526,925.96
Accrual Basis Tuesday, November 15, 2022 07:11 PM GMT-05:00 1/1
DocuSign Envelope ID: E35D61E6-7B79-45EC-933E-FA86BEAE9A57
EXHIBIT E
Carmel Symphony Orchestra
Profit and Loss
July 2021 -June 2022
Total
Income
4100 Concert Income
4110 Subscription 37,936.00
4120 Single 118,186.47
Total4100 Concert Income 156,122.47
4200 Concert Sponsorship
4210 Concerts 63,000.00
4220 Musicians 8,500.00
4230 Guest Artists 400.00
Total 4200 Concert Sponsorship 71,900.00
4300 Donations 13,770.72
4360 General Donations 151,151.99
4390 Paycheck Protection Program 45,180.50
Total4300 Donations 210,103.21
4400 Grant Income
4410 Government Grants 270,212.25
4420 Corp/Foundation Grant 3,500.00
Total 4400 Grant Income 273,712.25
4610 Fundraising Event Income 835.00
4710 Young Artist 350.00
4800 Interest Income
4810Interest Income 400.28
Total 4800 Interest Income 400.28
4830 Dividends and Interest 283.11
4835 Unrealized Gains on Investments 2,225.18
4840 Realized Gains on Investments 337.35
4900In Kind Contributions 102,841.00
4920 Reimbursed Expenses 12,692.03
4950 Miscellaneous Income 1,433.00
Total Income 828,109.82
Gross Profit 828,109.82
Expenses
5000 Payroll Expenses
5010 Salaries & Wages - Admin 49,220.04
5020 Salaries & Wages - Artist 132,182.68
5040 Contracted Musicians 209,247.50
5100 FICA/Medicare 14,237.91
Total 5000 Payroll Expenses 404,888.13
6000 Concert Expense
6010 Auditorium Rental 65,826.39
6020 Guest Artist Fees 56,125.00
6040 Guest Artists Expenses 6,220.64
6050 Cartage 1,225.00
6060 Equipment Rental 108.88
6070 Music 5,936.79
6080 Transportation 8,530.61
6090 Other Concert Expenses 43,042.82
Total 6000 Concert Expense 187,016.13
DocuSign Envelope ID: E35D61E6-7B79-45EC-933E-FA86BEAE9A57
6100 Rent 1,926.00
6120 Cleaning Expense 97.50
Total 6100 Rent 2,023.50
6200 Professional Fees
6210 Accounting 28,139.79
6220 Development 10,717.48
6240 Marketing/PR Consultant 33,000.00
6250 Other Professional Fees 2,276.65
Total 6200 Professional Fees 74,133.92
6300 Office Expenses
6310 Office Supplies 5,104.22
6320 Postage and Shipping 810.98
6340 Printing and Reproduction 5,768.43
6350 Equipment Rental (Non -Concert) 2,775.05
6360 Equipment Purchase 941.28
Total 6300 Office Expenses 15,399.96
6400 Telephone & Internet
6410 Telephone 3,166.08
6420 Internet 3,090.05
Total 6400 Telephone & Internet 6,256.13
6500 Travel
6510 Mileage and Parking 197.00
6520 Meals 2,578.33
6530 Airfare 1,831.41
6540 Travel Expenses 2,178.24
6560 Board Relations 236.75
6570 Conference Registration 1,466.00
Total 6500 Travel 8,487.73
6600 Advertising and Marketing 42,473.12
6610 Dues and Subscriptions 591.00
6620 Licenses and Permits 1,078.10
6700 Fundraising Expenses 1,401.86
6710 Young Artist Competition 2,407.00
6800 Insurance
6810 Liability Insurance 1,314.00
6820 Directors and Officers 937.00
6830 Workers Compensation 2,402.00
Total 6800 Insurance 4,653.00
69M Bank Service Charges 439.29
6910 Credit Card Fees 4,338.70
6920 Other Expenses 436.36
7900 In Kind Expenses 102,841.00
Total Expenses 858,864.93
Net Operating Income 30,755.11
Net Income 30,755.11
DocuSign Envelope ID: E35D61E6-7B79-45EC-933E-FA86BEAE9A57
EXHIBIT E
Form 990 OMB No. 1545-0047
Return of Organization Exempt From Income Tax 2020
Under section 501(c), 527, or 4947(a)(1) of the Internal Revenue Code (except private foundations)
Department of the Treasury 0-Do not enter social security numbers on this form as it may be made public. Open to Public
Internal Revenue service Go to www.irs.gov1Form990 for instructions and the latest information. Inspection
A For the 2020 calendar year, or tax year beginning 7/01 , 2020, and ending 6/30 , 202021
B Check if applicable: C D Employer identification number
Address change Carmel Symphony Orchestra 31-0918565
Name change 760 3rd Avenue SW, Suite 102 E Telephone number
Initial return Carmel, IN 46032 317-844-9717
Final return/terminated
Amended return G Gross receipts $ 1,064,969.
Application pending F Name and address of principal officer: Cara Pittenger H(a) Is ift a group return for subordinales? Yes x No
Same As C Above H(b) Are all subordinates included? Yes No
f "No," attach a list. See instructions
Tax-exempt status: JXJ 501(c)(3) 1 1501(c) ( )' (insert no.) I 14947(a)(I)or 1527
J Website: F ww. carme1S 'jpn , OX H(c) Group exemption number
K Form of organization:Corporation Trust Ll AssociationLl Other L Year of formation: i 197j IVI State of legal domicile: IN
Part I Summary
1 Briefly describe the organization's mission or most significant activities: To or anize and sustain a s honic
orchestRra—in the hamilton county_ area_ _ _ _ _ _ _ _ _ _ _ _ _ _
c
c
0 2 Check this box It the organization discontinued its operations or disposed of more than 25% of its net assets.
3 Number of voting members of the governing body (Part VI, line 1 a) .............................. 3 17
d 4 Number of independent voting members of the governing body (Part VI, line 1 b)....................... 4 17
u,
5 Total number of individuals employed in calendar year 2020 (Part V, line 2a) .......................... 5 45
6 Total number of volunteers (estimate if necessary) ................................................... 6 90
a 7a Total unrelated business revenue from Part VIII, column (C), line 12.................................. 7a 0.
b Net unrelated business taxable income from Form 990-T, Part I, line 11 ............. . — .............. 7b 0 ,
Prior Year Current Year
8 Contributions and grants (Part VIII, line Ih).......................................... 545 263. 1, 013, 926.
9 Program service revenue (Part VIII, line 2g)......................................... 189, 191. 49,692.
1,155.
m
10 Investment income (Part VIII, column (A), lines 3, 4, and 7d).........................
m 11 Other revenue (Part VIII, column (A), lines 5, 6d, 8c, 9c, 10c, and 11 e)............ . . . . 16 67 9 _ 196.
12 Total revenue — add lines 8 through 11 (must equal Part VIII, column (A), line 12)..... 751,133. 1,064,969.
13 Grants and similar amounts paid (Part IX, column (A), lines 1-3)......................
14 Benefits paid to or for members (Part IX, column (A), line 4) ........................ .
480, 342. 292,869. 15 Salaries, other compensation, employee benefits (Part IX, column (A), lines 5-10).....
N
16a Professional fundraising fees (Part IX, column (A), line 11e)..........................
x b Total fundraising expenses (Part IX, column (D), line 25) 46,830.
w 17 Other expenses (Part IX, column (A), lines 11a-11d, l 1f-24e)......................... 327, 446. 205 660.
807, 788. 498 529. 18 Total expenses. Add lines 13-17 (must equal Part IX, column (A), line 25).............
56, 655. 566 440. 19 Revenue less expenses. Subtract line 18 from line 12................................
S Beginning of Current Year End of Year
710,194.. m e 20 Total assets (Part X, line 16)......................................................148,921.
67,352. 61,561. aro21 Total liabilities (Part X, line 26)...................... ..................... :_....... .
81,569.1 648,633. zJ 22 Net assets or fund balances. Subtract line 21 from line 20............................
Part B I Signature Block
Under penalties of perjury. I declare that I have examined this return, including accompanying schedules and statements, and to the best of my knowledge and belief, it is true, correct, and
complete. Declaration of preparer (other than officer) is based on all information of which preparer has any knowledge.
Signature Date
Sign ofofficar
Here ' Cara Pittenger Executive Dir.
Type or print name and title
Print/Type preparer's name Preparer's signature Date Check Lj if I PTIN
Paid James A Simpson James A Simpson self-employed P01425325
Preparer Firm's name ' FINANCIAL TECHNOLOGIES & MANAGEMENT
Use Only Firm'saddress ' 2935 E 96TH ST STE 216 Firm'sEIN 35-2138762
INDIANAPOLIS, IN 46240 Phoneno. (317) 819-0780
May the IRS discuss this return with the preparer shown above? See instructions . x Yes No
BAA For Paperwork Reduction Act Notice, see the separate instructions. TEEA0101L 01/19/21 Form 990 (2020)
DocuSign Envelope ID: E35D61E6-7B79-45EC-933E-FA86BEAE9A57
EXH I B IT H
CARMEL
r SYMPHONY
ORCHES i
JANNA HYMES ARTISTIC DIRECTOR
Board of Directors
2022-2023
Rob Schlegel Neumann -Schlegel -Burrows, LLC Chair
Shannon Minnaar Homemaker Vice Chair
Caleb Bullock Somerset CPAs Treasurer
Jerry Torr Hamilton Title Secretary
Luci Snyder Commercial Real Estate Consultant Past Chair
Susan Anderson Creative Planner Director
Adam Campagna Shiel Sexton Director
Bruce Cordingley Pedcor Companies Director
Adam Cox Cox Enterprises Director
Bill Culpepper SePRO Corporation Director
Rick Harrison SYM Financial Advisors Director
Stan Hurt HVAC Distributor (ret.) Director
Jamia Jacobsen American Behavioral Counseling Director
Larry Lawhead Barnes & Thornburg LLP Director
Muniver Singh Business Owner Director
Reinhold Strnat Magnet -Physics Inc. Director
Nancy Sutton Retired Director
Dr. George Zack Lexington Philharmonic Orchestra (ret.) Director
Kris Zaloudek Violin Teacher Orchestra Rep
DocuSign Envelope ID: E35D61E6-7B79-45EC-933E-FA86BEAE9A57
f
Exhibit G
CARSMEL
YMPHONY
ORCHESTRA
JANNA HYMES ARTISTIC DIRECTOR
City of Carmel Arts Grant Program
Final Report 2021-22
One of the Carmel Symphony Orchestra's (CSO) greatest assets is the opportunity to
perform at the Palladium as the Resident Orchestra, and we value this partnership with the
Center for the Performing Arts. It raises the artistic level of the orchestra and is a
significant factor in our financial and artistic growth and success. The CSO's 2021-2022
season, our 46th, marked the fifth season for Maestra Janna Hymes, our Artistic Director.
Guest artists who performed with the CSO last season included: Leah Crane, the Beatles
Classical Mystery Tour, Orion Weiss, Jon McLaughlin, Byron Stripling, and Edgar Meyer.
As is the national trend, season ticket sales were down significantly still due to COVID and
venue restrictions. We continued to retained sponsors from the canceled concerts the prior
season along with continued support of sponsors from past seasons.
During our 2021-2022 season, we were able to add two new outreach venues: Cedar
Creek Winery in Martinsville, Indiana and Coxhall Gardens, part of the Hamilton County
Parks and Recreation. Cedar Creek Winery had us venture out to a new location on the
Southside of Indianapolis and included several concert attendees that had never heard of
the CSO before. This created a new database of potential donors and ticket buyers to the
CSO in the Palladium.
Our collaboration with the Hamilton County Parks and Recreation created a concert to
remember on Labor Day weekend with the highest amount of purchased tickets for the
CSO for one concert totaling approximately 1600 paid tickets. Our hope is to continue a
collaboration to continue to perform at Coxhall Gardens in the future, as we now know the
approximate amount this venue can hold for future collaborations and how the orchestra
can perform at the centerpiece within the park.
The CSO was one of the only professional orchestras in the state, the country, and even
the world to continue to perform through this pandemic, and for that we thank the City of
Carmel, our sponsors, and donors for continuing to support our arts organization. We
unfortunately had to postpone two concerts from the 2021-22 season to the 2022-23
season due to the outbreak of the Omicron variant. Luckily, the guest artists we had
scheduled were very accommodating and willing to do this including the Harlem Quartet
and Serpentine Fire: the music of Earth, Wind, and Fire.
Traditionally, concerts expenses are paid for by the sponsors, donors, grants, and ticket
sales. However, with continued COVID protocols, we still had a major downfall of the
amount of tickets we were able to sell in the Palladium. This caused a continued gap
between expenses and income for our concerts. Therefore, we used $100,000 of the city
grant to cover those expenses.
DocuSign Envelope ID: E35D61E6-7B79-45EC-933E-FA86BEAE9A57
Because of community efforts to engage the orchestra in local activities, we spent
125,000 for musicians salaries as most of our concerts generated no income. The grant
also assists in paying the salary of our Artistic Director and additional promotions by our
media specialists.
Finally, the orchestra is seeing tremendous growth, not only in our musicianship, but as
well as leadership, administration, and board involvement. We continue to use this time to
recalibrate our approach to sponsorships, individual donations, and ticket sales by creating
a fresh interactive new website that encourages participation and donations while allowing
us to gather contact information for further enhanced relationships. We have hired new
staff to assist in the day to day operations and development of the CSO. We have added
new board members who continue to help the CSO grow and be known in the Carmel
community. The CSO continues to strive for excellence in the performing arts community,
and to continue performing high quality performances for the City of Carmel and
surrounding communities.
DocuSign Envelope ID: E35D61E6-7B79-45EC-933E-FA86BEAE9A57