HomeMy WebLinkAboutBPW Minutes 01.04.23 Board of Public Works and Safety Meeting 1
Minutes 2
Wednesday, January 4, 2023 – 10:00 a.m. 3
Council Chambers City Hall, One Civic Square 4
5
MEETING CALLED TO ORDER6
7
Board Member Mary Ann Burke called the meeting to order at 10:00 AM 8
9
MEMBERS PRESENT10
11
Board Members Lori Watson, Mary Ann Burke, and Deputy Clerk Holly Harmeyer were present. 12
13
MINUTES14
15
Minutes from the December 21, 2022 Regular Meeting. Board Member Burke moved to approve. Board Member 16
Watson seconded. Request approved 2-0. 17
18
BID/QUOTE OPENINGS AND AWARDS19
20
Bid Award for Carmel Utilities - Water System Improvements21
John Duffy, Director of the Department of Utilities, recommended awarding the bid to TPI Utility Construction 22
as they were the lowest, most responsive bidder. Board Member Burke moved to award the bid to TPI Utility 23
Construction in the amount of $501,700.00. Board Member Watson seconded. Request approved 2-0. 24
25
PERFORMANCE RELEASE/REDUCTION APPROVAL REQUESTS26 27
Request for Performance Bond Amount Reduction; Courtyards of Carmel; Aloft and Elements Hotel Project; 28
Epcon Communities; Board Member Burke noted that the distributed agenda listed the wrong petitioner, and the 29
Board would be voting based on the correction. Board Member Burke moved to approve. Board Member Watson 30
seconded. Request approved 2-0. 31
32
Resolution BPW 01-04-23-02; Gray Oaks; Erosion Control; Board Member Burke moved to approve. Board 33
Member Watson seconded. Request approved 2-0. 34
35
CONTRACTS36
37
Request for Purchase of Goods and Services; American Structurepoint, Inc.; ($100,500.00); 22-05 - 38
Comprehensive Safety Action Plan (CSAP); Additional Services Amendment #1 39
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 40
41
Request for Purchase of Goods and Services; CrossRoad Engineers, P.C.; ($50,000.00); 22-04 – On-Call Plan 42
Review 2023; Additional Services Amendment #5 43
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 44
45
Request for Purchase of Goods and Services; CrossRoad Engineers, P.C.; ($50,000.00); 22-06 – On-Call 46
Engineering & Inspection 2023; Additional Services Amendment #6 47
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 48
DocuSign Envelope ID: E35D61E6-7B79-45EC-933E-FA86BEAE9A57
49
Request for Purchase of Goods and Services; CrossRoad Engineers, P.C.; ($167,100.00); 18-ENG-07 – Carmel 50
Monon Trail & Greenway - Supplemental Construction Inspection; Additional Services Amendment #18a 51
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 52
53
Request for Purchase of Goods and Services; CrossRoad Engineers, P.C.; ($225,300.00); 21-05 – City Center & 54
Veterans Way Roundabout - Construction Inspection; Additional Services Amendment #22a 55
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 56
57
Resolution BPW 01-04-23-01; A Resolution of the City of Carmel Board of Public Works and Safety 58
Acknowledging Agreement Between City and Vendor; EnVeritas Group, Inc.; ($3,250.00); Logo Licensing 59
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 60
61
Resolution BPW 01-04-23-03; A Resolution of the City of Carmel Board of Public Works and Safety 62
Acknowledging Agreement Between City and Vendor; PKS Construction, Inc.; ($9,754.00); Mayor’s Office 63
Kitchen Remodel; Additional Services Amendment 64
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 65
66
Request for Purchase of Goods and Services; TPI Utility Construction; ($501,700.00); Water System 67
Improvements; Hoover Road Water Main Extension 68
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 69
70
Request for Purchase of Goods and Services; YARD Group, LLC d/b/a YARD & Company; ($30,000.00); 71
Consulting Services; Hourly Comp Plan Implementation and On Demand Services 72
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 73
74
OTHER75
76
Request for Grant of Perpetual Storm Water Quality Management Easement; Culver’s Restaurant; 431 E Carmel 77
Drive 78
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 79
80
Request for Storm Water Technical Standards Waiver; 4625 W 116th Street 81
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 82
83
ADJOURNMENT84
85
Board Member Mary Ann Burke adjourned the meeting at 10:03 a.m. 86
87
88
APPROVED: ____________________________________ 89
Sue Wolfgang – City Clerk 90
91
92
_____________________________________ 93
Mayor James Brainard 94
ATTEST: 95
96
__________________________________ 97
Sue Wolfgang – City Clerk 98
DocuSign Envelope ID: E35D61E6-7B79-45EC-933E-FA86BEAE9A57