HomeMy WebLinkAboutBPW-07-05-06
City of Carnlel
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NOTICE
CARMEL BOARD OF PUBLIC
WORKS
WEDNESDAY, JULY 5, 2006
AT 10:00 A.M.
COUNCIL CHAMBERS
CARMEL CITY HALL
ONE CIVIC SQUARE
NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD
OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY,
JULY 5, 2006, AT 10:00 A.M. IN THE COUNCIL CHAMBERS,
CITY HALL, ONE CIVIC SQUARE.
THE PURPOSE OF THE MEETING IS CITY BUSINESS.
ONE CIVIC SQUARE CARMEL, INDIANA 46032 311/571.2414
City of Cartnel
Office of the
Clerk-Treasurer
BOARD OF PUBLIC WORKS & SAFETY MEETING
AGENDA
WEDNESDAY, JULY 5,2006 -10:00 A.M.
COUNCIL CHAMBERS I CITY HALL lONE CIVIC SQUARE
MEETING CALLED TO ORDER
1. MINUTES
a. Minutes from the June 21, 2006 Regular Meeting
b. Minutes from the June 28, 2006 Special Meeting
2. BID OPENINGS/ A W ARDS/QUALlFICA TIONS
a. Bid Opening for the Traffic Signal Materials and Equipment; Michael McBride,
City Engineer
b. Bid Opening for the Western Water Supply Wells - Contract 62; John Duffy,
Director of the Department of Utilities
3. PERFORMANCE RELEASES
a. Resolution No. BPW- 07-05-06-01; Carmel Lutheran Church; Right of Way
Improvements; Mitch Denton, Pepper Construction Company
b. Resolution No. BPW- 07-05-06-02; Aberdeen Bend; Perimeter Road
Improvements; Jill Kistner, Equicor Real Estate Development
c. Resolution No. BPW- 07-05-06-03; Trails at Hayden Run; Perimeter Road
Improvements, 10' Asphalt Path; Jill Kistner, Equicor Real Estate Development
d. Resolution No. BPW- 07-05-06-04; Saddle Creek, Section 12; Streets, Monuments
and Markers; Steve Broermann, Platinum Properties
e. Resolution No. BPW- 07-05-06-05; Village of West Clay, Section 5002; Asphalt
Path; Kevin Krulik, Brenwick Development
f. Resolution No. BPW- 07-05-06-06; Village of West Clay, Section 9001; Streets,
Water Mains, Street Signs; Kevin Krulik, Brenwick Development
ONE CIVIC SQUARE CARMEL. INDIANA 46032 317/571.2414
g. Resolution No. BPW- 07-05-06-07; Village of West Clay, Section 9002; Curb &
Gutters, Water Mains; Street Signs, Common Sidewalks; Kevin Krulik, Brenwick
Development
h. Resolution No. BPW- 07-05-06-08; Village of West Clay, Section 9003; Streets,
Curb & Gutters, Water Mains, Street Signs; Kevin Krulik, Brenwick Development
I. Resolution No. BPW- 07-05-06-09; Village of West Clay, Section 10012; Streets,
Curb & Gutters, Water Mains, Street Signs, Common Sidewalks, Asphalt Path;
Kevin Krulik, Brenwick Development
.J. Resolution No. BPW- 07-05-06-10; Monon Farms; Water Mains; Diane Reid,
Sheehan Construction
4. CONTRACTS
a. Request for Purchases of Goods and Services; Spec. Rescue International;
($17,532.00); Chief Douglas Callahan, Carmel Fire Department
b. Request for Purchases of Goods and Services; Par 5 Lawn Care; ($2,070.00); Chief
Douglas Callahan, Carmel Fire Department
5. USE OF CITY FACILITIES
a. Request to Use Gazebo and Common Grounds; Wedding; Saturday, September
30,2006; 2:00 p.m. to 11:00 p.m.; Shannon Smith and Andrew Loehr
b. Request to Carmel Civic Square Including City Hall South Parking Lot, City Hall
Parking Lot Extension; Parking Places along the Westside of Veteran's Way,
Parking around the Civic Square Fountain, Use of the Gazebo; Use of the Lobby
and Rest Rooms on the First Floor of City Hall, Use of the Civic Fountain Area
and the north lawn of City Hall; Farmers Market; from 6:00 a.m. to 12:00 (noon);
Saturdays June 2 through September 29, 2007; Ron Carter, President Carmel
Farmers Market
c. Request to Use Gazebo and Common Area; Church Picnic; Sunday, August 20,
2006; 3:00 p.m. to 8:00 p.m.; Grace Community Church
d. Request to Use Gazebo and Common Area; City Streets; Run; Sunday, July 30,
2006 from 6:00 a.m. to 12:00 p.m.; Bruce Knott, Carmel Fire Department
e. Request to Use Gazebo and Common Area; Concert; Friday, August 18, 2006;
5:00 p.m. to 10:00 p.m.; Adair Group
f. Request to Use 1/3 Caucus Room; Board Meeting; Wednesdays; August 18,
September 20, October 18, and November 15,2006; 7:00 p.m. to 9:00 p.m.; City
Center Children's Theatre
g. Request to Use 2/3 Caucus Room; Meeting; Thursday, August 3, 2006; 1:00 p.m. to
3:00 p.m.; Carmel Sister Cities, Inc.
6. OTHER
a. Request for Easement Agreement; Steven and Kimberly Babb; John Duffy,
Director of the Department of Utilities
b. Request for Planning Funding Agreement; Nextel; Marvin Stewart, Director of the
Carmel Communication Center
c. Request for Software License and Services Agreement; CarteGraph; Tom Perkins,
Assistant City Attorney
d. Request for Vacation of Right-of-Way; Rangeline and City Center Drive; Jeremy
Buchanan, Pedeor Bancorp
e. Request for Vacation of Right-of-Way; Old Town Shops (Rangeline/Main Street);
Jeremy Buchanan, Pedcor Bancorp
f. Request for Lease Agreement; Carmel Dads Club; Douglas Haney, City Attorney
g. Request for Memorandum of Understanding; Cingular Wireless; Marvin Stewart,
Director of the Carmel Communication Center
h. Request for Secondary Plat (replat) Approval; Village of West Clay, City Homes;
Kevin Krulik, Brenwick Development
l. Request for Secondary Plat Approval; Village of West Clay, Section 15003; Kevin
Krulik, Brenwick Development
J. Request for Secondary Plat Approval; Monon & Main; Eric G1eissner; Civil Site
Group
k. Request for Commercial Curb Cut; Pinnacle Pointe Medical Office Building;
Kevin Roberts, DeBoy Land Development Services
l. Request for Commercial Curb Cut; Veterans Way; Kevin Sellers, CSO Engineers
7. ADJOURNMENT
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BOARD OF PUBLIC WORKS & SAFETY MEETING
MINUTES
WEDNESDAY, JULY 5, 2006 -10:00 A.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MEETING CALLED TO ORDER
Mayor James Brainard called the meeting to order at 10:00 a.m.
MEMBERS PRESENT
Mayor James Brainard, Board Members Mary Ann Burke and Lori Watson; Deputy Clerk Treasurer,
Sandra Johnson
I MINUTES
The Minutesfor the June 2],2006 Regular Meeting were approved 3 - O.
The Minlltes for the June 28, 2006 Special Meeting were approved 2 - O. (Mm)' Ann Burke abstained
because she was not present at the meeting.
BID OPENINGS! A W ARDS!QUALIFICA TIONS
Bid Openine for the Traffic Sienalmaterials and EQuipment Proiect; Mayor James Brainard opened
and read the bids aloud;
COIIl/Janv
Bid Amount
Carrier and Gable
Doron Distribution
$36,960.00
$ 47,850.00
$188,886.60
$235698.50
The bids were given to Michael McBride, City Engineerfor review and recommendation at the next
meeting.
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Bid avenin!! for the Western Water Suvvlv Wells; Mayor James Brainard opened and read the bids
aloud;
Comvanv
Bid Amount
Ortman Drilling and Water Services
National Water Services
Peerless
Reynolds
$232,752.00
$273,570.00
$274.320.00
$294.080.00
The bids were given to John Duffy. Director of the Department of Utilities for review and
recommendation at the next meeting.
PERFORMANCE RELEASES
Resolution No. BPW- 07-05-06-01; Carmel Lutheran Church; Ri!!ht of Way ImDrovements; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Resolution No. BPW- 07-05-06-02; Aberdeen Bend; Perimeter Road lmvrovements; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Resolution No. BPW- 07-05-06-03; Trails at Havden Run; Perimeter Road lmvrovements. 10' Asvhalt
Path: Board Member Burke moved to approve. Board Member Watson seconded. Request approved
3-0.
Resolution No. BPW- 07-05-06-04; Saddle Creek, Section 12; Streets, Monuments and Markers Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Resolution No. BPW- 07-05-06-05; Villaf!e of West Clay. Section 5002; Asvhalt Path; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Resolution No. BPW- 07-05-06-06; Villaf!e of West Clay, Section 9001; Streets, Water Mains. Street
Si!!ns; Board Member Burke moved to approve. Board Member Watson seconded. Request approved
3-0,
Resolution No. BPW- 07-05-06-07; Villaf!e of West Clay. Section 9002; Curb & Gutters, Water Mains;
Street Sif!ns, Common Sidewalks; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 3-0.
Resolution No. BPW- 07-05-06-08; Villa!!e of West Clav, Section 9003; Streets. Curb & Gutters.
Water Mains. Street Si!!ns; Board Member Burke moved to approve, Board Member Watson
seconded. Request approved 3-0.
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Resolution No. BPW- 07-05-06-09; Villa$!e of West Clav. Section ]0012; Streets. Curb & Gutters.
Water Mains. Street Si$!ns. Common Sidewalks. Asohalt Path; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
Resolution No. BPW- 07-05-06-10; Monon Farms; Water Mains; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
CONTRACTS
Request for Purchases of Goods and Services; Soec. Rescue international; ( $]7.532.001; Mavor
Brainard moved to approve. Board Member Watson seconded. Request approved 3-0.
ReQuest far Purchases of Goods and Services; Par 5 Lawn Care; ($2.070.00); Mavor Brainard moved
to approve. Board Member Watson seconded. Request approved 3-0.
USE OF CITY FACILITIES
Request to Use Gazebo and Common Grounds; Weddin$!; Saturdav. Seotember 30, 2006; 2;00 V.m. to
11;00 v.m.; Board Member Burke moved to approve. Mayor Brainard seconded. Request approved 3-
O.
ReQuest to Carmel Civic SQuare ]ncludin$! Citv Hall South Parkin$! Lot. Citv Hall Parkillf! Lot
Extension; Parkin$! Places alon$! the Westside of Veteran's Wav. Parkin>! around the Civic SQuare
Fountain, Use of the Gazebo; Use of the Lobbv and Rest Rooms on the First Floor ofCitv Hall. Use of
the Civic Fountain Area and the north lawn ofCitv Hall; Farmers Market; from 6;00 a.m. to 12;00
(noon); Saturdavs June 2 throu>!h Sevtember 29.2007; Board Member Burke moved to approve.
Mayor Brainard seconded. Request approved 3-0.
Request to Use Gazebo and Common Area; Church Picnic: Sundav. Au>!ust 20, 2006; 3;00 O.m. to
8:00 O.m.; Board Member Burke moved to approve. Mayor Brainard seconded. Request approved 3-
O.
Request to Use Gazebo and Common Area; Citv Streets; Run; Sundav. Julv 30. 2006 from 6;00 a.m.
to 12:00 o.m.; Board Member Burke moved to approve. Mayor Brainard seconded. Request approved
3-0.
ReQuest to Use Gazebo and Common Area; Concert; Fridav. Au>!ust 18. 2006; 5:00 V.m. to ]0:00
~Board Member Burke moved to approve. Mayor Brainard seconded. Request approved 3-0.
ReQuest to Use 113 Caucus Room; Board Meetin$!; Wednesdavs; AU$!ust ]6. Sevtember 20. October ]8.
and November ]5,2006; 7:00 V.m. to 9:00 V.m.; Board Member Burke moved to approve. Mayor
Brainard seconded. Request approved 3-0.
ReQuest to Use 213 Caucus Room; Meetin$!; Thursdav. Au>!ust 3.2006; ];00 O.m. to 3:00 V.m.; Board
Member Burke moved to approve. Mayor Brainard seconded. Request approved 3-0.0ther
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OTHER
ReQuest for Easement Afireement; Steven and Kimberlv Babb; Mayor Brainard moved to approve.
Board Member Watson seconded. Request approved 3-0.
ReQuest for Planninfi Fundinfi Afireement; Nextel; Mayor Brainard moved to approve. Board Member
Watson seconded. Request approved 3-0.
ReQuest for Software License and Services Afireement; CarteGraph; Mayor Brainard moved to
approve. Board Member Watson seconded. Request approved 3-0.
ReQuest for Vacation of Ril!.ht-of- Way; Ranl!.eline and City Center Drive; Mayor Brainard moved to
approve. Board Member Burke on seconded. Request approved 3-0.
ReQuest for Vacation of Ril!.ht-of- Way; Old Town Shoos (Ranfieline/Main Street ); Mayor Brainard
moved to approve. Board Member Burke seconded. Request approved 3-0.
ReQuest for Lease Afireement; Carmel Dads Club; Mayor Brainard moved to approve. Board Member
Burke seconded. Request approved 3-0.
ReQuest for Memorandum of Understandinl!; Cinfiular Wireless; Mayor Brainard moved to approve.
Board Member Burke seconded. Request approved 3-0.
ReQuest for Secondary Plat (reolat) Aoproval; Villafie of West Clay. Citv Homes; Mayor Brainard
moved to approve. Board Member Burke seconded. Request approved 3-0.
ReQuest for Secondary Plat Approval; Villalie of West Clav. Section 15003; Mayor Brainard moved to
approve. Board Member Burke seconded. Request approved 3-0.
ReQuest for Secondary Plat Aooroval; Manon & Main; Mayor Brainard moved to approve. Board
Member Burke seconded. Request approved 3-0.
Rem/est for Commercial Curb Cut; Pinnacle Pointe Medical Office Buildinfi; Mayor Brainard moved
to approve contingent upon all the conditions noted in the City Engineers letter being met. Board
Member Burke seconded. Request approved 3-0.
ReQuest for Commercial Curb Cut: Veterans Wav: Mayor Brainard moved to approve contingent upon
all the cOllditiolls noted in the City Engineers letter being met. Board Member Burke seconded.
Request approved 3-0.
I ADJOURNMENT
Mayor James Brainard adjourned the Meeting at 10:22 a.m.
Diana L. Cordray, lAMC
Clerk-Treasurer
Approved,
ayor James Brainard
ATTEST:
Diana L. Cordray, lAMC
Clerk-Treasurer
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