HomeMy WebLinkAboutAVI Systems Inc./Brookshire/$85,554.07/Brookshire Golf Course Equipment Repairs - ASA DocuSign Envelope ID: DA831258-B752-4D2A-A665-0FAD844E92A8
AVI Systems,Inc.
Brookshire Golf Course-2022
Appropriation#1207 101 44-632.00 Fund;P.O.#108428
Contract Not To Exceed$85,554.07
APPROVED
By Sergey Grechukhin at 9:14 as,,,Jan 17,2023
ADDITIONAL SERVICES AMENDMENT TO
AGREEMENT FOR GOODS AND SERVICES
THIS AMENDMENT TO THE AGREEMENT FOR GOODS AND SERVICES ("Agreement") entered into by
and between the City of Carmel and AVI Systems, Inc., (the "Vendor"), as City Contract dated January 8, 2020 shall
amend the terms of the Agreement by adding the additional services to be provided by Vendor consistent with the
Scope of Work attached hereto and incorporated herein as Exhibit "A". The terms and conditions of the Agreement
shall not otherwise be affected by this Additional Services Amendment and shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA AVI Systems, Inc.
by and through its Board of Public
Works and Safety
By: By:
Not Present / �t
James Brainard, Presiding Officer Authorized Signature
Date: Rick Streb
DocuSigned by:
huA, f t&v c, Printed Name
N °Ai °BUrk ; Member Sales Executive
Date: 2/1/2023
DocuSigned by: Title
(Avi Mi{snit' 45-0321251
Lori :s tton3,4Idember FID/TIN:
Date: 2/1/2023
ATTEST: Date: 1-16-2023
DocuSigned by:
< `
StleNdfgalgrClerk
Date: 2/1/2023
[C:\Users\clivinestov]AppData\Local\Microsofl\WindowsUVetCache\Content.Gntlook\562V7G6G\AVI Systems Inc.ASA.doc:1/13/2023 12:36 PM]
DocuSign Envelope ID:DA831258-B752-4D2A-A665-0FAD844E92A8 ;,(habit A
Brookshire Rack gear replacement
City of Carmel
Carmel Center Green Drive QUOTE NUMBER
Carmel, Indiana 46032 183391-92073
Revision: 0
Modified: 1/10/2023
PROPOSAL VALID 10 DAYS
NOTE: Historically we have been able to guarantee prices for up to 90+days.However,due to the current environment for raw materials,fuel,
currency fluctuations,freight costs,etc... prices are valid for 10 days after the date of proposal and are subject to change without notice.
FREIGHT COSTS
Due to rapidly increasing freight costs CCS will charge the customer for actual inbound shipping and handling charges. Any freight costs
shown in our proposal are an estimate only and are subject to change.
9 i —
4
l oppr
• spo
Presented By:
Account Manager: Rick Streb
Designed By: Phillip Merriett
AVI Systems
1256 Washington St A \pI
Columbus, IN 47201-5722 United States
(800) 742-5036
https://www.avisystems.com/
https://www.avisystems.corn/
Page 1 of 15
DocuSign Envelope ID:DA831258-B752-4D2A-A665-0FAD844E92A8
COMPANY PROFILE
COMPANY OVERVIEW
AVI Systems (AVI) was established in 1977. AVI is a leading audio/visual systems designer and integrator
providing advanced communications products, support services and technology solutions for educational,
governmental and corporate environments. Beyond offering state of the art products and services, we create
strategic options to meet your unique needs and deliver the optimal communications environment. From
system design to installation and product training to service and support programs,we connect our clients with
customized end-to-end solutions that are scalable, reliable and, above all, simple to use. Past success has come
from our highly experienced people taking the time to fully understand the needs of our customers to provide
creative solutions—solutions that ensure superior results and enable our clients to effectively communicate.
THE AVI ADVANTAGE
• 23 U.S Locations
• 45 Years in Business
• 700 Employee Owners
• 400 Manufacturing Partners enables us to provide optimal AV Solutions
• 80%of employees are focused on technical delivery
• More than 3500 installations completed last year
• PRO Development, PRO Design, PRO Integrations and PRO Support
• Company Wide AVIXA Certificates, 125 CTS, 50 CTS-D and 30 CTS-I
WHY AVI?
We stand apart because of all the things our people have in common. Among them:
A shared stake in your success
As a 100% employee-owned company, we're 100% dedicated to doing right by our customers—which means
we stand by our work, and will always have your back.
Unparalleled expertise
From credentials to customer satisfaction, we have— by any measure—the most talented and best trained
people in our industry. Moreover they have the energy, intelligence and integrity to get the job done right.
Focus on the future
You need to know that your technology partner will always be there for you. Unparalleled customer support, top
of the line insurance, and AVI's rock-solid financial and underpinnings provide that reassurance. As a 100%
employee-owned company, we're 100%dedicated to doing right by our customers—which means we stand by
our work, and will always have your back.
https://www.avisystems.cor /
Page 2 of 15
DocuSign Envelope ID:DA831258-B752-4D2A-A665-0FAD844E92A8
SCOPE OF WORK
This Itemized quote is for insurance purposes. The list of equipment and labor below is required to bring the
existing system back to its original working state. This quote does not include any changes to the original
design or functionality. Equipment which has been discontinued has been quoted with the next best available
model to provide similar functionality. This quote also assumes that the structured cabling for the system is still
in good working order.
Please note that we assume the client will provide the POE switch and the Sirius XM player on the date of
installation.
AVI Systems
Page 3 of 15
DocuSign Envelope ID: DA831258-B752-4D2A-A665-0FAD844E92A8
SYSTEM PROPOSAL
Replacement Gear
Unit Price Price
1 Apple MK2K3LL/A $559.00 $559.00
Apple - 10.2-Inch iPad (Latest Model) with Wi-Fi - 64GB - Space
Gray 10th Gen
1 Crestron Electronics CP4N $2,800.00 $2,800.00
4-Series Control System
2 Crestron Electronics DMF-CI-8 $2,000.00 $4,000.00
DigitalMedia Card Chassis for DM-NVX-C & DMCF, 8 Slots
10 Crestron Electronics DM-NVX-E30C $1,300.00 $13,000.00
DM NVX 4K60 4:4:4 HDR Network AV Encoder Card
1 Crestron Electronics DM-NVX-E760C $1,900.00 $1,900.00
Dm NVX 4K60 4:4:4 HDR Network AV Encoder Card With DM Input
1 QSC Core 610 $9,538.46 $9,538.46
Core 610
1 QSC CX-Q 8K8 $6,484.62 $6,484.62
8-Channel 1000W/CH Q-SYS Network Amplifier, Lo-Z, 70V, 100V
direct drive, FlexAmpTM, with Mic/line Inputs, 100-240V.
1 QSC PS-1650G $3,407.69 $3,407.69
Page Station, 16 Direct-Select Button and Gooseneck Mic
1 QSC SL-DAN-64-P $1,600.00 $1,600.00
Q-SYS Software-based Dante 64x64 Channel License, Perpetual
1 QSC SLMST-610-P $1,489.23 $1,489.23
SLMST-610-P
1 Brightsign XT1144 $650.00 $650.00
Expanded I/O Player
1 Contemporary Research 232-ATSC 4K $1,153.85 $1,153.85
HDTV Tuner
1 AVI Micro SD Card $75.00 $75.00
32GB Micro SD Card
Brookshire Rack gear replacement
Project No: 183391-92073 Rev.0 1/10/2023
Page 4 of 15
DocuSign Envelope ID: DA831258-B752-4D2A-A665-0FAD844E92A8
1 Denon Pro DN-300DH $434.55 $434.55
DN-300DH
AM/FM/DAB+ Digital Tuner
1 Denon Pro DN-500BDMKII $636.36 $636.36
Blu-Ray, DVD and CD/SD/USB Player
2 Grommes SLS $86.15 $172.30
Speaker Line—Lightning Suppressor- Induced Lightning Strike
Protection
2 Logitech 920-007119 $54.72 $109.44
K400Plus Wireless Touch Keyboard, Black
1 Mersive SP-8000-E5 $2,127.00 $2,127.00
Solstice Pod Gen3 with perpetual Unlimited Enterprise software
license (unlimited users) and 5 years Solstice Subscription to
upgrades and support (power supply and HDMI cable sold
separately)
1 Middle Atlantic HPS $9.00 $9.00
25Pc 10-32 Rack Screws with
2 Middle Atlantic MW-4QFT-FC $1,001.82 $2,003.64
4.5"(4)FAN/TOP W/FC M/W
2 Middle Atlantic PD-2415SC-NS $224.55 $449.10
Slim Power Strip, 24 Outlet, 15A
2 Middle Atlantic RLNK-P915R-SP $1,986.36 $3,972.72
Premium+ power distribution unit with Racklink
1 Rolls HR155 $143.23 $143.23
Compact Rack Mount Monitor Speaker
2 Shure QLXD2/SM58=-G50 $495.46 $990.92
Handheld Transmitter with SM58 Microphone
2 Shure QLXD4=-G50 $795.08 $1,590.16
Half-Rack, Single Channel Receiver
1 Shure SM58S $122.77 $122.77
Cardioid Dynamic, On-Off Switch
1 Shure UA844+SWB $628.46 $628.46
Five-way active antenna splitter and power distribution system for
QLX-D, ULX, ULX-D, SLX, and BLX (BLX4R only) receivers. (470-952
MHz)
1 Wineguard TV ANTENNA $269.23 $269.23
TV ANTENNA
2 Covid CSP12EE-22-06 $31.00 $62.00
3-Pin Male XLR Cable, 6ft
Brookshire Rack gear replacement
Project No: 183391-92073 Rev.0 1/10/2023
Page 5 of 15
DocuSign Envelope ID: DA831258-B752-4D2A-A665-0FAD844E92A8
1 Covid CSP12EE-22-25 $32.00 $32.00
3-Pin Male XLR Cable, 25ft
11 Covid HDPR-03 $10.88 $119.68
HDMI 2.0 Cable, 18G, Premium Certified, 3ft
11 Covid HDPR-06 $14.00 $154.00
HDMI 2.0 Cable, 18G, Premium Certified, 6ft
30 Covid V-C6-RJ-BK-07 $6.00 $180.00
Cat 6, RJ45 to RJ45, Black Jacket, 7ft
1 AVI Misc $900.00 $900.00
Misc cables and hardware
1 Mersive SP-8301-E $22.00 $22.00
Solstice Pod Gen3 Power Supply
1 Rolls RMS270 $62.62 $62.62
Tray Rackmount Kit for Rolls HR Series and MA251 Products
Replacement Gear Total $61,849.03
Shipping and Handling
Unit Price Price
1 AVI Freight $900.04 $900.04
In bound Freight Only.
Shipping and Handling Total $900.04
Project Subtotal: $62,749.07
Brookshire Rack gear replacement
Project No: 183391-92073 Rev.0 1/10/2023
Page 6 of 15
DocuSign Envelope ID:DA831258-B752-4D2A-A665-0FAD844E92A8
PROJECT SUMMARY
Equipment: $62,749.07
Labor: $22,805.00
Grand Total: $85,554.07
Brookshire Rack gear replacement
Project No: 183391-92073 Rev.0 1/10/2023
Page 7 of 15
DocuSign Envelope ID:DA831258-B752-4D2A-A665-0FAD844E92A8
Responsibilities and Assumptions
Customer Responsibilities
• CCS can supply necessary drawings, details and services for certain items that are better handled by the
Contracting Party, Purchaser or others. Unless specifically included in our proposal the costs for these
services are not included in this proposal and are the responsibility of the customer.
• Supply and installation of all 120V wiring for AV requirements.
• Supply and installation of any junction boxes, wall boxes, surface mount raceway, conduits and floor boxes
needed for AV wiring connectivity.
• Supply and installation of all necessary wall backing or structure for LCD displays, speakers, recessed
screens, etc. as required by our project manager.
• All necessary permits and fees to conform to state and city building codes.
• Telephone and data network for audio,video, or control equipment. This includes configuration of your
VoIP system to work with our audio conferencing equipment.
• Supply and installation of phone or data, related to connection of video teleconferencing system to
network. Configuration of your network to work with the AV system. Network should be in place and
tested one week prior to equipment installation.
• Loading of software of any kind on computer(s). Products that include software will be provided to the
customer for installation on their equipment. Training on software is not included unless specifically
shown in our proposal.
• All labor is priced as non-union.
• Installation of custom rear projection screens, associated millwork or wall construction. Installation of
recessed projection screens in plaster, drywall or hard ceilings
• Any rework of ceiling tiles and grid due to the installation of above ceiling equipment.
• Any modifications to millwork or installation required for installation of audio visual equipment. This
includes modifications to provide adequate airflow. Modifications to millwork or furniture, unless
otherwise noted in the quotation.
• HVAC to provide properly cooling for the AV equipment.
• Any required asbestos abatement.
AVI Systems
Page 8 of 15
DocuSign Envelope ID:DA831258-B752-4D2A-A665-0FAD844E92A8
Responsibilities and Assumptions
Assumptions
• Room Availability - Room(s) in which installation is to be done will be made available for CCS Presentation
Systems' exclusive use on the day(s) of the scheduled installation. Installations will be scheduled Monday
- Friday(excluding holidays) between the hours of 7:00AM - 6:00 PM.
• Parking - The customer will provide adequate parking for CCS Presentation Systems'vehicle(s) in a
location conducive to our access to the vehicle(s) for retrieval of tools and supplies throughout the
workday. If such parking is within a secured facility, the customer will validate the parking ticket for CCS
Presentation Systems' vehicle(s).
• Merchandise Storage - Once new merchandise sold and provided by CCS Presentation Systems for this
installation has been delivered to the job site and signed for by a representative of the customer. The
customer will assume responsibility for the secure storage of such merchandise until the completion of
the installation.
• Existing Equipment— If this project entails installation and/or re-use of any existing equipment owned by
the customer, the customer shall, at CCS Presentation Systems request, provide us with any
documentation which may be required in order to properly install and/or integrate the equipment into
the new system. CCS is not responsible for the functionality of this equipment and if found to not be
working and required for system functionality must be replaced at the customer expense.
AVI Systems
Page 9 of 15
DocuSign Envelope ID: DA831258-B752-4D2A-A665-0FAD844E92A8
General Terms and Conditions
1. PREVAILING TERMS AND CONDITIONS: These Terms and Conditions, together with any appendix or other
document into which these Terms and Conditions are incorporated (the "Agreement"), form the entire
agreement between CCS Presentation Systems (CCS) and Customer as to the subject matter addressed herein
(this "Agreement") and will become effective upon the execution of Customer. Requests for quotation,
notification of acceptance or other purchasing documents provided by Customer concerning Products which
are inconsistent with, different from or in addition to this Agreement are hereby rejected. In the event of a
discrepancy in unit and extended pricing, the unit price will prevail.
2. PAYMENT TERMS: Subject to credit approval, the Customer shall pay within 30 days of invoice date for non-
installation orders. Installed system orders require a minimum 50% down payment with order. Systems where
installation and completion of the project will extend over a period greater than 30 days from date of order will
be subject to progressive billing as well. In such cases, CCS will invoice for equipment received and assigned to
the project (order). Progressive invoices will be due and payable according to normal credit terms. If at any
time, Customer fails to pay invoices when due, or if for any reason CCS feels insecure in extending credit, CCS
may decline to provide further goods on credit.Any account payments shall not extinguish any unpaid portion
of the subject invoices, despite any notation on or accompanying payment such as "in full payment" or"in full
satisfaction," or words of similar effect. CUSTOMER UNDERSTANDS THAT THIS PROVISION CONSTITUTES A
WAIVER OF RIGHTS UNDER APPLICABLE LAW.
3. FAILURE TO PAY: If the Customer fails to pay CCS for products when due, then in addition to any other
remedies available to CCS under this Agreement or allowed by law for that default, Customer will pay CCS an
additional monthly financing charge equal to the lesser of: (a) one and one-half percent (1.5%); or(b) the
maximum monthly interest rate allowed by law; of any amounts past due, chargeable during each month that
payment remains outstanding and CCS's reasonable expenses of collection, including, but not limited to,
attorneys' and experts' fees and court costs. Failure by Customer to pay any part of the account when due, or in
the event that proceedings in bankruptcy, receivership, or insolvency are institutes by or against Customer or its
property, CCS may, at its option, cause the entire unpaid balance to become immediately due and payable and
CCS shall have the right to enter at any time without notice upon the premises where any of the materials
procured by Customer from CCS are located and take possession, reclaim, and exercise any and all rights
available at law or equity to CCS with respect to the materials or collection of debt. Customer hereby expressly
waives any right to action that may accrue by reason of the entry for taking possession of or the selling of with
respect thereto including service charges and reasonable attorneys' fees and court costs. Customer agrees to
reimburse CCS for all costs and expenses, including attorneys' fees and court costs, which CCS may incur in
connection with any federal or state insolvency proceeding commenced by or against Customer, including
those seeking dismissal or conversion of the bankruptcy proceeding, or opposing confirmation of Customer's
plan there under.
4. ADDITIONAL SECURITY FOR PAYMENT: Customer hereby agrees to execute such additional documents as
CCS may require from time to time including a personal and/or business guarantee and UCC Financing
Statements. As collateral securing Customer's obligations, Customer grants to supplier a continuing security
interest in all of Customer's accounts and all goods provided by CCS to Customer(whether or not paid for by
Customer).
5. APPROVAL OF ORDERS:All Customer purchase orders for Products under this Agreement are subject to
acceptance by CCS including, if appropriate, approval by CCS Credit Department. Upon notice by CCS,
Customer will furnish CCS such financial information as CCS may reasonably request for this approval. CCS may,
in its sole discretion, cancel this Agreement at any time if Customer fails to meet credit requirements
established by CCS.
AVI Systems
Page 10 of 15
DocuSign Envelope ID: DA831258-B752-4D2A-A665-0FAD844E92A8
i
General Terms and Conditions
6. DELIVERY: Delivery times shown on the quote are typical for the quoted equipment but may vary due to
equipment availability and installation department workload. Relevant information regarding delivery and
installation scheduling, if applicable, will be provided to you as soon as we receive it. CCS will not be
responsible for delivery delays due to product availability or express shipping charges to expedite delivery.
7. TRANSPORTATION COSTS: Unless otherwise provided in this Agreement, the prices for Products indicated in
this Agreement exclude all transportation costs, including, but not limited to, freight, insurance and special
handling and packaging. CCS will prepay these costs and invoice them to Customer.
8. TITLE AND RISK OF LOSS:Title and risk of loss of or damages to any Products will pass to Customer upon
CCS's delivery of them to the carrier. All claims for damage to or loss of Products must be made by Customer
directly to the carrier or the insurance Customer.
9. TAXES: The prices for Products indicated in this Agreement are subject to taxes, including, but not limited to,
sales, excise or use taxes. Customer shall pay all sales, use, ad valorem, excise and/or any other taxes imposed
on either party by virtue of this Agreement. CCS will invoice Customer for any of these taxes CCS is legally
obligated to collect from Customer.
10. INSTALLATION: If applicable, installation will be performed during our normal working hours, 7:00 a.m. - 6:00
p.m., Monday through Friday (excluding holidays) unless otherwise noted on the quote. If installations are
scheduled outside of normal business hours due to client's request, those hours will be billed at overtime rates.
Installation schedules must be coordinated through our Installation Department. When delivery of all required
equipment is confirmed, our Installation Department will contact you to work out a firm installation schedule. If
an installation must be re-scheduled at your request, it will be moved to the next suitable opening in the
Installation Department schedule. If upon arrival on the scheduled installation date CCS is prohibited from
working in the rooms the Customer will be responsible for all costs associated with rescheduling.
11. CHANGES/RETURNS: Due to the custom nature of Audio and Video equipment, customer-requested changes
or changes to design once equipment is on-hand or in transit, may result in re-stocking charges to the
Customer. Re-stocking charges will be assessed at the rate of 20% of the original purchase price. Any changes
to the agreed-upon scope of work defined in the quote must be authorized in writing and will result in
additional charges. These charges will be accomplished via a change order that must be completed and signed
by both parties before any equipment or labor is provided as a result of the change in scope of work.
12. WARRANTY: CCS makes no warranty regarding the equipment used in the system, and does not assume any
manufacturer's warranties for such equipment. For installed systems CCS warranty covers removal, repair and
replacement of equipment on a "return to factory" basis for a period of ninety (90) days for equipment
covered under the manufacturer's warranty. After ninety (90) days CCS will charge the customer for labor to
remove and replace any equipment covered under the manufacturer's warranty. Please note: CCS will assist the
customer in obtaining cure under manufacturers'warranties for system equipment for a period of one (1) year
from the date of Substantial Completion at no cost to the Owner. This will include providing invoices, warranty
information and contacting the manufacture on behalf of the customer to initiate warranty repairs or
replacement. CCS recommends the purchase of the optional CCS Extended Labor Warranty and 1 Year
Managed Service Agreement.This agreement provides one (1) preventive maintenance call and extends the
labor warranty for removal, repair and replacement of the equipment to one (1)year. Without acceptance of
the CCS Extended Labor Warranty& 1 Year Managed Service Agreement any labor for removal and
replacement of equipment covered under manufacturer warranty, non-warranty service calls, manufacturers
repair fees, shipping charges and bench time will be billed at the prevailing labor and travel rates.
CCS warrants the system or systems it designs, sells, and installs to be free of defects in our workmanship and
installation materials (cables, connectors and hardware)for a period of one (1)year from the date of Substantial
AVI Systems
Page 11 of 15
DocuSign Envelope ID: DA831258-B752-4D2A-A665-0FAD844E92A8
i
General Terms and Conditions
Completion. If during that time, the system fails to perform as specified due to defective workmanship or
installation materials, CCS will correct the problem at no additional charge. CCS is not responsible for the
condition or functionality of the customer's existing equipment.
Definitions:
Substantial Completion is the stage in the progress of the work when the work or designated portion thereof
is sufficiently complete in accordance with the contract documents so that the owner can occupy or utilize the
Work for its intended use. This is the date that the customer begins utilizing the equipment.
Workmanship is our physical installation of the equipment and components so that they form a complete
system.
Installation Materials are the cables, connectors, hardware and accessories utilized to assemble the equipment
into a functioning system.
Equipment is the physical components such as audio, video and control system electronic components,
microphones, cameras, projection screens, lecterns, racks and furniture that are provided with a separate
manufacturer provided warranty.
Limitations: This warranty does not apply to any appearance items of the product or to any product the
exterior of which has been damaged or defaced. This warranty does not cover failure due to system or product
misuse, abnormal service or handling, removal of Customer's media or replacement, improper operation,
system alterations or modifications from CCS's design or construction, or failure to maintain or use equipment
in accordance with manufacturer recommendations.This warranty does not cover damage caused by fire,
smoke, water, lightning, electrical surges or other damage caused by weather, natural disaster, or any outside
forces. This warranty does not cover service calls that are the result of the mis-adjustment of the system or the
connection of Owner's equipment to the system. This warranty does not include maintenance activities such as
re-convergence of projections systems, re-programming of control systems or the replacement of projection
lamps or other expendable items. CCS is not responsible for"image burn" as a result of prolonged periods of
static images being displayed on certain devices. The duties of CCS are limited to those expressly stated in this
Agreement. CCS MAKES NO OTHER WARRANTY, EXPRESS OR IMPLIED, WHETHER OF MERCHANTABILITY,
FITNESS FOR A PARTICULAR PURPOSE, OR OTHERWISE, ON THE SYSTEM OR ANY PARTS OR SERVICE
RENDERED HEREUNDER. CCS SHALL IN NO EVENT BE LIABLE FOR ANY INDIRECT, SPECIAL, CONSEQUENTIAL,
OR OTHER DAMAGES, HOWEVER CAUSED, INCLUDING LOSS OF BUSINESS OPPORTUNITIES OR LOST PROFITS,
DIRECTLY OR INDIRECTLY ARISING FROM THE CUSTOMER'S DIFFICULTY WITH OR INABILITY TO USE THE
SYSTEM, EITHER SEPARATELY OR IN COMBINATION WITH ANY OTHER EQUIPMENT.
13. WAIVER: Either party's waiver of the other's default in its obligations under any terms or conditions of this
Agreement will not in any way limit or affect that party's right to enforce and compel strict compliance with that
term or condition at any other time or with any other term or condition.
14. BONDING: If required CCS can provide performance bonding for work covered under this Agreement. Cost for
such bonding will be added to the first progress invoice.
15. ENTIRE AGREEMENT: This Agreement and appendices to this Agreement supersedes, terminates and
otherwise voids any and all prior written and/or oral agreements between the parties with respect to Products.
There are no warranties, representations or understandings of any kind or description whatsoever made by
either party to the other, except such as are expressly set forth herein. Any additional terms or notes appearing
on attached schedules, quote summaries and/or change.
AVI Systems
Page 12 of 15
DocuSign Envelope ID:DA831258-B752-4D2A-A665-0FAD844E92A8
Payment Terms and Schedule
Payment Breakdown Amount Due Date
Deposit $42,777.04
Final Invoice $42,777.03
Systems where installation and completion of the project will extend over a period greater than 30 days from date
of order will be subject to monthly progressive billing. In such cases, AVI will invoice for services performed and
equipment received and assigned to the project. Progressive invoices will be due and payable according to our
normal credit terms.
AVI Systems
Page 13 of 15
DocuSign Envelope ID:DA831258-B752-4D2A-A665-0FAD844E92A8
Payment Terms and Schedule
ACKNOWLEDGEMENT
As the authorized representative of the Customer, I acknowledge that I have read the attached scope of work and
fully understand what is being proposed. I also acknowledge that I have read the customer responsibilities section,
assumptions and general terms and conditions.
By accepting our proposal whether by purchase order or signed contract I accept the Payment Terms and
Conditions shown above. I understand that the Total shown on the Payment Terms and Schedule may not include
any applicable sales tax and that applicable tax will be added to our invoice if required.
I understand that the warranty for labor on installed equipment is covered for a period of ninety (90) days.
On some proposals we may offer an Optional Managed Services Agreement. If offered it will be shown as
"MANAGED SERVICES AGREEMENT" on our proposal as an OPTION. If you choose to accept that option please
initial the Optional Managed Services Agreement document at the end of our proposal. If a "MANAGED SERVICE
AGREEMENT" is offered and accepted the cost for that agreement will be added to the amount shown above in the
Payment Terms and Schedule. Please read the Optional Managed Services Agreement for details.
I understand that without this agreement CCS will charge the customer for labor to remove and replace any
equipment covered under the manufacturer's warranty after ninety(90) days from the date of substantial
completion. Substantial Completion is the stage in the progress of the work when the customer begins utilizing the
system for its intended use.
AVI Systems City of Carmel
r—DocuSigned by: �DocuSigned by:
Signed: Signed: M4y�1 ll�,A c (bin U1a#sem,
'-6E37CC00068E4C4 "-66D22331842840D
Name: Rick Streb Name: Mary Ann Burke Lori Watson
Title: Account Manager Title: BPW members , City of Carmel
2/1/2023
Date: Date:
Phone: (800) 742-5036 Phone:
Fax: (812) 376-3557 Fax:
*All change orders will be invoiced at time of change
AVI Systems
Page 14 of 15
DocuSign Envelope ID:DA831258-B752-4D2A-A665-0FAD844E92A8
Payment Terms and Schedule
ra, CCS
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Presenting Better Solutions
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TECHNOLOGY SOLUTIONS
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AVI Systems
Page 15 of 15
DocuSign Envelope ID: DA831258-B752-4D2A-A665-0FAD844E92A8 INDIANA RETAIL TAX EXEMPT Page 1 of t
City of Carmel
CERTIFICATE
EXC SE TAX EXEMPTO PURCHASE oORDER QNUMBER
ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES,A/P
CARMEL, INDIANA 46032-2584 VOUCHER,DELIVERY MEMO,PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL-1997
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO VENDOR NO DESCRIPTION
1/13/2023 376930 rack gear replacement
AVI SYSTEMS Brookshire Golf Course
VENDOR 1256 WASHINGTON STREET SHIP 12120 Brookshire Pkwy.
TO Carmel, IN 46033-
COLUMBUS, IN 47201 - Pamela Lister (317)846-7431
PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT
73349
QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION
Department: 1207 Fund: 101 General Fund
Account: 44-632.00
1 Each Equipment Repairs $85,554.07 $85,554.07
Sub Total $85,554.07
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Send Invoice To: -
Brookshire Golf Course }
Pamela Lister
12120 Brookshire Pkwy. "--"'_....-"
Carmel, IN 46033- Air% i rit0. .."
(317)846-7431 PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT
PAYMENT $85,554.07
SHIPPING INSTRUCTIONS *NP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
"SHIP PREPAID AFFIDAVIT ATTACHED I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
"C 0 D SHIPMENT CANNOT BE ACCEPTED THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER
"PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL ' ,
'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99,ACTS 1945 1 il. / L
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO ORDERED BY
Bob Higgins James Crider
TITLE General Manager/Superintendent Director of Administration
CONTROL NO. 108428 CONTROLLER