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Home My WebLink AboutResolution BPW 02-01-23-01; World Class Ice Sculpture; ($1,600.00); Performance Agreement - FestivalRESOLUTION NO. BPW 02-01-23-01 RESOLUTION OF THE CITY OF CARMEL BOARD OF PUBLIC WORKS AND SAFETY ACKNOWLEDGING AGREEMENT BETWEEN CITY AND VENDOR WHEREAS, pursuant to Indiana Code 36-1-4-7, the City of Carmel, Indiana (“City”), is authorized to enter into contracts; and WHEREAS, pursuant to Indiana Code 36-4-5-3, the City’smayor may enter into contracts on behalf ofthe City; and WHEREAS, pursuant to his authority under Indiana law, the City’smayor, the Honorable James C. Brainard, has caused to be signed the Agreement attached hereto (the “Contract”); and WHEREAS, Mayor Brainard now wishes to present the contract to the City’sBoard of Public Works and Safety for it to be publicly acknowledged, filed in the Clerk’sOffice, and made available to the public for review. NOW, THEREFORE, BE IT RESOLVED by the City of Carmel Board of Public Works and Safety as follows: 1. The foregoing Recitals are incorporated herein by this reference. 2. The receipt of the Contract is hereby acknowledged. 3. The Contract shall be promptly filed in the office of the Clerk and thereafter made available to the public for review. SO RESOLVED this day of , 2023. CITY OF CARMEL, INDIANA By and through its Board of Public Works and Safety BY: James Brainard, Presiding Officer Date: Mary Ann Burke, Member Date: Lori S. Watson, Member Date: ATTEST: Sue Wolfgang, Clerk Date: S:\\EBass\\MyDocuments\\BPW-Resolutions\\2023\\Acknowledge Agreement Performance Agreement - World Class IceSculpture.docx1/19/202310:50AM 1st February DocuSign Envelope ID: DA831258-B752-4D2A-A665-0FAD844E92A8 Not Present 2/1/2023 2/1/2023 2/1/2023 CzTfshfzHsfdivlijobu21;4:bn-Kbo28-3134 DocuSign Envelope ID: DA831258-B752-4D2A-A665-0FAD844E92A8 DocuSign Envelope ID: DA831258-B752-4D2A-A665-0FAD844E92A8 Exhibit A Festival of Ice at Center Green SCOPE OF SERVICES What: The Festival of Ice at Carter Green - Ice Carving Exhibition Where: Carmel Arts & Design District and The Ice at Carter Green, 10 Carter Green, Carmel, IN When: Friday, January 20, 2023 (4 - 7p.m.), Saturday, January 21, 2023 (10 a.m. - 5p.m.) and Sunday, January 22, 2023 (10a.m. - 2p.m.) THE FESTIVAL OF ICE WILL PROVIDE THE FOLLOWING: Friday, January 20 Carmel Arts & Design District Ice Displays on Main Street 4 - 7p.m. 1 - 10 x 10 tent 1 - 20 amp independent circuit forpower 3 blocks oficeprovided on pedestal bySeasons Catering Stanchions set up Color gels Bucket of water City provides Bucket of Salt City provides Carvers will clear their own debris Saturday, January 21 Ice at Carter Green Ice Displays 10 a.m. - 5p.m. 1 - 10 x 10 tent with 2 sidepanels. 1 - 6fttable fortools 1 - 20 amp independent circuit forpower 4 blocks of ice on pedestal provided by Seasons Catering Color gels Bucket of water City provides Bucket of salt City provides Stanchions set up Anarea will be setup for ice debris and cleared asneeded byice assistants Sound and DJ music Sunday, January 22 Freestyle Carving Demonstration at Carter Green 10 a.m. - 2 p.m. Stage with tables Bucket of water City provides Bucket of salt City provides Stanchions set up 1 - 20 amp independent circuit forpower Anarea will be setup for ice debris and cleared asneeded byice assistants Sound and DJ music Blocks of ice on pedestal provided by Seasons Catering DocuSign Envelope ID: DA831258-B752-4D2A-A665-0FAD844E92A8 EVENT DESCRIPTIONS Friday, January 20 Freestyle Carving Demonstration in the Carmel Arts & Design District on Main Street 4 - 7p.m. Stations will be available for Carver to set up tools beginning at 2p.m. Carvers may work on their ice as early as 2:30 p.m., but must begin no later than 4p.m. Sculptures must be complete by 7p.m. Performer MUST let Meg Osborne know in advance if she/he wants to be placed in proximity to another carver. Last minute changes cannot be accommodated. Saturday, January 21 Ice at Carter Green Ice Displays 10 a.m. - 5p.m. Winners will be determined by audience ballots open until 4:00 p.m. Award checks will be mailed to winners Carvers may work with ice as early as 9 a.m., but must begin work no later than 10 a.m. Stations will be available for Ice Carver to set up tools beginning at 8 a.m. Sunday, January 22 Freestyle Carving Demonstration at Carter Green 10 a.m. - 2 p.m. Four blocks of ice will be provided on a pedestal with gel color Stage will be ready for carver as early as 9a.m. Sculptures must be complete by noon Award checks will be mailed to winners 75 blocks of ice will be delivered ACCOMMODATIONS AND PAYMENT Hotel accommodations for Carvers will be provided at Renaissance Hotel with onefood voucher. Carver will be allotted one guest room. Additional restaurant vouchers may be purchased by Carver upon check-in. Carver will receive a check in the amount of $1,600.00 at the completion ofallexhibitions. A meal will be provided for Carver at 8:00 p.m. immediately following completion of Friday's ice display exhibition. Location to be determined. DocuSign Envelope ID: DA831258-B752-4D2A-A665-0FAD844E92A8 1/2/2023 WORLD CLASS ICE SCULPTURE UNIT D ADDISON, IL 60101 - 108367 1235 CAPITOL DRIVE City of Carmel ONE CIVIC SQUARE CARMEL, INDIANA 46032-2584 FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997 INDIANA RETAIL TAX EXEMPT CERTIFICATE NO. 003120155 002 0 FEDERAL EXCISE TAX EXEMPT 35-6000972 PURCHASE ORDER NUMBER THIS NUMBER MUST APPEAR ON INVOICES, A/P VOUCHER, DELIVERY MEMO, PACKING SLIPS, SHIPPING LABELS AND ANY CORRESPONDENCE PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION VENDOR SHIP TO PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT EXTENSION ICE CARVING SERVICES FOR FESTIVAL OF ICE COMMUNITY RELATIONS 1 CIVIC SQ Carmel, IN 46032- 376958 UNITPRICEDESCRIPTIONUNITOFMEASUREQUANTITY Page 1 of 1 72842 1203Department:101Fund:General Fund 43-590.03Account: ICE CARVING SERVICES FOR FESTIVAL OFICE1 $1,600.00 $1,600.00Each 1,600.00SubTotal 1,600.00 Send Invoice To: PLEASE INVOICE IN DUPLICATE DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT SHIPPING INSTRUCTIONS SHIP PREPAID. C.O.D. SHIPMENT CANNOT BE ACCEPTED. PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 PAYMENT A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. CONTROL NO. 108367 ORDERED BY TITLE CONTROLLER COMMUNITY RELATIONS 1 Civic Square Carmel, IN 46032- Nancy Heck Director DocuSign Envelope ID: DA831258-B752-4D2A-A665-0FAD844E92A8