HomeMy WebLinkAboutPaperless Packet for BPW 02.15.23Board of Public Works and Safety Meeting
Agenda
Wednesday, February 15, 2023 – 10:00 a.m.
Council Chambers City Hall, One Civic Square
MEETING CALLED TO ORDER
1.MINUTES
a.Minutes from the February 1, 2023, Regular Meeting
2.BID OPENING AND AWARD
a.Bid Opening for Project # 20-ENG-04 - Road Improvements College Ave (96th to 106th
Street); Jeremy Kashman, City Engineer
b.Bid Opening for Project 23-STR-01 - 2023 Paving Program; Lee Higginbotham, Street
Commissioner
c.Bid Award for 16-ENG-97A Gray Road Multi-Use Path (106th to 116th Street); Jeremy
Kashman, City Engineer
3.PERFORMANCE BOND RELEASE /REDUCTION APPROVAL REQUESTS
a.Resolution BPW 02-15-23-0; Artistic Composite Pallets; Erosion Control; ACP Realty,
LLC
4.CONTRACTS
a.Request for Purchase of Goods and Services; AVI Systems, Inc.; ($74,638.00); 2023 AV
Maintenance Contract; Additional Services Amendment; Timothy Renick, Director of
Information and Communication Systems
b.Request for Purchase of Goods and Services; Certified Engineering, Inc.;
($129,330.00); 20-ENG-04 R/W Engineering Services;Professional Services;
Jeremy Kashman, City Engineer
c.Request for Purchase of Goods and Services; Fredericks, Inc; ($49,715.00); Fire
Station #41 Soffit and Gutters Repair Per Quote; Additional Services Amendment;
Chief David Haboush, Carmel Fire Department
d.Request for Purchase of Goods and Services; Gear Wash, LLC; ($13,360.00);
Advanced Cleaning / Inspection / Repair of Turn Out Gear; Additional Services
Amendment #2; Chief David Haboush, Carmel Fire Department
e.Request for Purchase of Goods and Services; Mainscape, Inc.; ($1,507,733.93); 2023
Mowing and Landscaping; Additional Services Amendment; Lee Higginbotham, Street
Commissioner
f.Request for Purchase of Goods and Services; National Water Services, LLC;
($29,579.00); Well Cleaning per Quote; John Duffy, Director of the Department of Utilities
g.Request for Purchase of Goods and Services; Sexson Mechanical Company, LLC;
($3,800.00); 2023 Annual Maintenance Agreement; Additional Services
Amendment; Chief James Barlow, Carmel Police Department
h.Request for Purchase of Goods and Services; Sexson Mechanical Company, LLC;
($11,248.00); HVAC Preventative Maintenance at CDC and Stations 341, 342, 343,
344, & 346; Additional Services Amendment; Chief David Haboush, Carmel Fire
Department
i.Request for Purchase of Goods and Services; Sexson Mechanical Company, LLC;
($25,378.73); Fire Station #43 Replace 2 Split Systems Per Quote; Additional
Services Amendment #2; Chief David Haboush, Carmel Fire Department
j.Request for Purchase of Goods and Services; Shade Trees Unlimited, Inc.; ($95,000.00);
2023 Trees;Additional Services Amendment; Mike Hollibaugh, Director of the
Department of Community Services
k.Request for Purchase of Goods and Services; Storm Warrior Roofing and Restoration;
($264,870.00); Roof Replacement – 3450 West 131st Street; Architect - Telamon Energy;
John Duffy, Director of the Department of Utilities
l.Request for Purchase of Goods and Services; TMT, Inc.; ($79,778.00); 2023 Mulching;
Additional Services Amendment; Lee Higginbotham, Street Commissioner
m.Request for Purchase of Goods and Services; TruGreen; ($246,277.14); 2023
Fertilization; Additional Services Amendment; Lee Higginbotham, Street Commissioner
n.Request for Purchase of Goods and Services; United Diagnostic Services, LLC;
($51,300.00); Ultrasound Screening Package per Quote; Chief David Haboush,
Carmel Fire Department
5.REQUEST TO USE CITY STREETS/PROPERTY
a.Request to Use Indiana Design Center South Parking Lot; Artomobilia; September 9,
2023; 6:00 AM – 9:00 PM; Meg Gates Osborne, City of Carmel
b.Request to Use Carter Green / Road Closure; Booth Tarkington Civic Theatre Family
Fundraiser; June 2, 2023; 8:00 AM – 11:00 PM; David Brock
6.OTHER
a.Resolution BPW 02-15-23-01; A Resolution of the City of Carmel Board of Public
Works and Safety Approving Transfer and Presentation of Pistol and Badge for Officer
R. Scott Spillman; 19 Years of Meritorious Service; Chief James Barlow, Carmel Police
Department
b.Resolution BPW 02-15-23-03; A Resolution of the City of Carmel Board of Public
Works and Safety Approving the Donation of Property by the City of Carmel;
AED to PrimeLife Enrichment, Inc.; Chief David Haboush, Carmel Fire Department
c.Request for Acknowledgement of Conflict of Interest; Michael Brisco, Carmel Fire
Department
d.Request for Acknowledgement of Conflict of Interest; Gregory A. Webb, Carmel Fire
Department
e.Request for Grant of Drainage Easement;4625 W 116th Street; Lindsay Crawley and Rex
Dewayne Herbert Jr
f.Request for Right of Way Dedication; 4625 W 116th Street; Lindsay Crawley and Rex
Dewayne Herbert Jr
g.Request for Storm Water Technical Standards Waiver; Old Meridian Apartments –
12895 Old Meridian; Nicholas Vergatos, JPS Consulting Engineers
7.ADJOURNMENT
Board of Public Works and Safety Meeting 1
Minutes 2
Wednesday, February 1, 2023 – 10:00 a.m. 3
Council Chambers City Hall, One Civic Square 4
5
MEETING CALLED TO ORDER6
7
Board Member Mary Ann Burke called the meeting to order at 10:00 AM 8
9
MEMBERS PRESENT10
11
Board Members Lori Watson, Mary Ann Burke, and Deputy Clerk Holly Harmeyer were present. 12
13
MINUTES14
15
Minutes from the January 18, 2023 Regular Meeting. 16
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 17
18
BID/QUOTE OPENING19
20
Cancellation of Bid Opening for Brookshire Golf Course Cellular Tower and Equipment Project 21
Board Member Burke moved to acknowledge. Board Member Watson seconded. Acknowledgment approved 2-0. 22
23
24
CONTRACTS25
26
Resolution BPW 02-01-23-02; A Resolution of the City of Carmel Board of Public Works and Safety 27
Acknowledging Agreement Between City and Vendor; Tom Wood Volkswagen, Inc.; ($47,265.25); One (1) 28
Department Vehicle; Includes Statement & Request for Approval of Special Purchase 29
Board Member Burke moved to approve. Board Member Watson seconded. Resolution approved 2-0. 30
31
Resolution BPW 02-01-23-03; A Resolution of the City of Carmel Board of Public Works and Safety 32
Acknowledging Agreement Between City and Vendor; Tom Wood Ford, Inc.; ($40,602.10); Two (2) Department 33
Vehicles; Includes Statement & Request for Approval of Special Purchase 34
Board Member Burke moved to approve. Board Member Watson seconded. Resolution approved 2-0. 35
36
Request for Purchase of Goods and Services; Courtesy Ford Motors, LLC; ($1,353,386.25); Twenty-nine (29) 37
Specialized Police Vehicles; Includes Statement & Request for Approval of Special Purchase 38
Board Member Burke moved to approve. Board Member Watson seconded. Resolution approved 2-0. 39
40
Request for Purchase of Goods and Services; Acid Remap, LLC; ($3,500.00); EMS Protocol Application 41
Updates; Subscription Agreement 42
Contract pulled from the agenda at the request of Carmel Fire Department. 43
44
Request for Purchase of Goods and Services; Angel Oak Tree Care; ($140,000.00); Tree Removal and Other 45
Landscape Services; Additional Services Amendment 46
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 47
48
Request for Purchase of Goods and Services; AVI Systems, Inc.; ($85,554.07); Equipment Repairs; Additional 49
Services Amendment 50
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 51
52
Request for Purchase of Goods and Services; Fredericks, Inc; ($9,590.00); Sidewalk - Carmel Data Center; CO 53
#5 54
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 55
56
Request for Purchase of Goods and Services; Rieth-Riley Construction, Inc; ($36,949.54); 20-ENG-01 Smoky 57
Row Road Reconstruction – Underdrain Outlet Pipe Work; CO #5 58
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 59
60
Request for Purchase of Goods and Services; Office Works Services, LLC; ($518.29); Additional Pieces; 61
Additional Services Amendment 62
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 63
64
Resolution BPW 02-01-23-01; A Resolution of the City of Carmel Board of Public Works and Safety 65
Acknowledging Agreement Between City and Vendor; World Class Ice Sculpture; ($1,600.00); Performance 66
Agreement - Festival of Ice 67
Board Member Burke moved to approve. Board Member Watson seconded. Resolution approved 2-0. 68
69
Resolution BPW 02-01-23-04; A Resolution of the City of Carmel Board of Public Works and Safety 70
Acknowledging Agreement Between City and Vendor; Insight Public Sector, Inc.; ($474,103.14); Microsoft EA 71
Licensing and Subscription Renewal 72
Board Member Burke moved to approve. Board Member Watson seconded. Resolution approved 2-0. 73
74
Request for Purchase of Goods and Services; TMT, Inc.; ($100,000.00); 2023 Trees; Additional Services 75
Amendment 76
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 77
78
Request for Purchase of Goods and Services; TouchPhrase Development, LLC d/b/a Julota; ($13,992.50); 79
Software as a Service License Agreement 80
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 81
82
REQUEST TO USE CITY STREETS/PROPERTY83
84
Request to Replace Documents; Use of Carter Green / Parking Spaces; Carmel Pride Festival; June 25, 2023; 85
10:00 AM – 11:00 PM; Tabled January 18, 2023 86
Board Member Burke moved to take the request from the table. Board Member Watson seconded. Approved 2-0. 87
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 88
89
Request to Use / Close City Streets / Monon & Main Plaza / Midtown Plaza; Artomobilia; September 9, 2023; 90
6:00 AM – 9:00 PM 91
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 92
93
Request to Use / Close City Streets / Monon & Main Plaza; Art of Wine; May 20, 2023; 8:00 AM – May 21, 2023 94
1:00 AM 95
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 96
97
Request to Use Midtown Plaza; Holiday Porchfest; December 9, 2023; 1:00 PM – 5:00 PM 98
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 99
100
Request to Use / Close City Streets; Late Night on Main in July; July 15, 2023; 2:00 PM – July 16, 2023 2:00 101
AM 102
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 103
104
Request to Use / Close City Streets; Late Night on Main in August; August 19, 2023; 2:00 PM – August 20, 2023 105
2:00 AM 106
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 107
108
Request to Use / Close City Streets; Late Night on Main in June; June 17, 2023; 2:00 PM – June 18, 2023 2:00 109
AM 110
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 111
112
Request to Use / Close City Streets; Muldoon’s Shamrock the District; March 17, 2023; 11:00 AM – March 20, 113
2023 12:00 PM 114
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 115
116
Request to Use Council Chambers; Carmel National Day of Prayer; May 4, 2023; April 28, 2023; 11:00 PM – 117
2:00 PM 118
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 119
120
Request to Use Midtown Plaza; Physique 57 Outdoor Community Fitness Classes; April 22, May 6 & 20, June 121
10 & 24, July 8 & 22, August 5, & 26 and September 16 & 23, 2023; 7:30 AM – 9:00 AM 122
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 123
124
Request to Use / Close City Streets; Carmel PorchFest in September; September 17, 2023; 8:00 AM – 8:00 PM 125
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 126
127
Request to Use Use / Restrict City Streets; 7th Annual RUN(317) Carmel Village of West Clay 5K; August 31, 128
2023; 12:00 PM – 9:30 PM 129
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 130
131
Request to Use Civic Square Fountain / Gazebo; School of Rock Spring Performances; April 22, 2023 9:00 AM 132
– April 23, 2023 11:00 PM 133
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 134
135
Request to Use / Close City Streets; St. Patrick’s Day Celebration at the Brockway Public House; March 17, 136
2023; 8:00 AM – March 18, 2023 11:00 PM 137
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 138
139
OTHER140
141
Request for Acknowledgement of Conflict of Interest; Adam Harrington, Carmel Fire Department 142
Board Member Burke moved to approve. Board Member Watson seconded. Acknowledgment approved 2-0. 143
144
Request for Acknowledgement of Conflict of Interest; Scott K. Osborne, Carmel Fire Department 145
Board Member Burke moved to approve. Board Member Watson seconded. Acknowledgment approved 2-0. 146
147
Request for Acknowledgement of Conflict of Interest; Kurt Weddington, Carmel Fire Department 148
Board Member Burke moved to approve. Board Member Watson seconded. Acknowledgment approved 2-0. 149
150
Request for Lane Closure / Sidewalk Closure / Open Pavement Cut; Old Meridian and Main Street 151
Board Member Burke moved to approve based on all conditions by the City engineer being met. Board Member 152
Watson seconded. Request approved 2-0. 153
154
Request for Sidewalk Closure; Carmel Historical Society; 211 1st Street SW 155
Board Member Burke moved to approve based on all conditions by the City engineer being met. Board Member 156
Watson seconded. Request approved 2-0. 157
158
Request for Grant of Drainage Easement; Ozwell Fitness; 1077 3rd Avenue SW 159
Board Member Burke moved to approve based on all conditions by the City engineer being met. Board Member 160
Watson seconded. Request approved 2-0. 161
162
Request for Right of Way Dedication; Seasons of Carmel Apartments; Maple Drive and the 98th Street Trail 163
Board Member Burke moved to approve based on all conditions by the City engineer being met. Board Member 164
Watson seconded. Request approved 2-0. 165
166
Request for Storm Water Technical Standards Waiver; Old Meridian and Main Street 167
Board Member Burke moved to approve based on all conditions by the City engineer being met. Board Member 168
Watson seconded. Request approved 2-0. 169
170
Request for Storm Water Technical Standards Waiver; 211 1st Street SW 171
Board Member Burke moved to approve based on all conditions by the City engineer being met. Board Member 172
Watson seconded. Request approved 2-0. 173
174
Request for Grant of Perpetual Storm Water Quality Management Easement; College Park Christian Church; 175
2606 W 96th Street 176
Board Member Burke moved to approve based on all conditions by the City engineer being met. Board Member 177
Watson seconded. Request approved 2-0. 178
179
Request for Consent to Encroach and Variance; 10550 Hussey Lane 180
Board Member Burke moved to approve based on all conditions by the City engineer being met. Board Member 181
Watson seconded. Request approved 2-0. 182
183
Request for Secondary Plat; Jackson’s Grant on Williams Creek, Section 8 184
Board Member Burke moved to approve based on all conditions by the City engineer being met. Board Member 185
Watson seconded. Request approved 2-0. 186
187
Request for Secondary Plat; Waterfront of West Clay, Section 5B 188
Board Member Burke moved to approve based on all conditions by the City engineer being met. Board Member 189
Watson seconded. Request approved 2-0. 190
191
ADD-ONS192
193
Board Member Burke moved to add one add-on item to the agenda. Board Member Watson seconded. Approved 2-0. 194
195
Resolution BPW 02-01-23-05 196
A Resolution requesting the provision of certain infrastructure or other impact zone improvements in lieu of and 197
as a credit against the payment of parks and recreation impact fees (“PRIF”) and approving a PRIF credit 198
agreement; Henry Mestetsky, Director of Department of Redevelopment 199
Presented by Sergey Grechukhin, Office of Corporation Counsel 200
Board Member Burke moved to approve the resolution. Board Member Watson seconded. Resolution approved 201
2-0. 202
203
ADJOURNMENT204
205
Board Member Mary Ann Burke adjourned the meeting at 10:16 a.m.206
207
208
APPROVED: ____________________________________ 209
Sue Wolfgang – City Clerk 210
211
_____________________________________ 212
Mayor James Brainard 213
ATTEST: 214
215
__________________________________ 216
Sue Wolfgang – City Clerk 217
CzTfshfzHsfdivlijobu:;24bn-Gfc18-3134
Exhibit A
2023 - CarmelAVMaintenancePlan
City of Carmel
Carter Green, Midtown Plaza. Brookshire Golf Course QUOTE NUMBER
Arts District Audio, EOC Police & Fire, Courts 181762-90458
Carmel, Indiana 46032 Revision:2
Modified:1/31/2023
PROPOSALVALID10DAYS
NOTE: Historically we have been able to guarantee prices for up to90+ days. However, due to the current environment for raw materials, fuel,
currency fluctuations, freight costs, etc... prices are valid for 10 days after the date of proposal and are subject to change without notice.
FREIGHTCOSTS
Due to rapidly increasing freight costs AVI Systems will charge thecustomer for actual inbound shipping and handling charges. Any freight
costs shown in our proposal are an estimate only and are subject to change.
Presented By:
Account Manager: Rick Streb
Designed By:
AVI Systems
1256 Washington St
Columbus, IN 47201-5722 United States
800)742-5036
https://www.avisystems.com/
https://www.avisystems.com/
Page 1 of 20
COMPANYPROFILE
COMPANY OVERVIEW
AVI Systems (AVI) was established in 1977. AVI is a leading audio/visual systems designer and integrator
providing advanced communications products, support services and technology solutions for educational,
governmental and corporate environments. Beyond offering state ofthe art products and services, we create
strategic options to meet your unique needs and deliver the optimal communications environment. From
system design to installation and product training to service and support programs, we connect our clients with
customized end-to-end solutions that are scalable, reliable and, above all, simple to use. Past success has come
from our highly experienced people taking the time to fully understand the needs of our customers to provide
creative solutions — solutions that ensure superior results and enable our clients to effectively communicate.
THE AVIADVANTAGE
23 U.S Locations
45Years in Business
700 Employee Owners
400 Manufacturing Partners enables us to provide optimal AV Solutions
80% of employees are focused on technical delivery
More than 3500 installations completed last year
PRO Development, PRO Design, PRO Integrations and PRO Support
Company Wide AVIXA Certificates, 125 CTS, 50 CTS-D and 30 CTS-I
WHY AVI?
We stand apart because of all the things our people have in common. Among them:
Ashared stake inyour success
As a 100% employee-owned company, we’re 100% dedicated to doing right by our customers – which means
we stand by our work, and will always have your back.
Unparalleled expertise
From credentials to customer satisfaction, we have – by any measure – the most talented and best trained
people inour industry. Moreover they have the energy, intelligence and integrity toget the job done right.
Focus onthe future
You need to know that your technology partner will always be there for you. Unparalleled customer support, top
ofthe line insurance, and AVI’srock-solid financial and underpinnings provide that reassurance. As a 100%
employee-owned company, we’re 100% dedicated to doing right by our customers – which means we stand by
our work, and will always have your back.
https://www.avisystems.com/
Page 2 of 20
IMPORTANT NOTICE ONSUPPLY CHAIN CONCERNS
IMPORTANT INFORMATION - PLEASE READ
To Our Valued Customers:
With the COVID-19 pandemic continuing to spread, it has built a domino effect in creating more havoc in
its wrath, disrupting major supply chains worldwide. Congestion at ports due to logistical demands have
also caused ashortage in shipping containers. In our industry, the COVID pandemic has caused arising
demand for components used in PC’s and audio visual products, which in turn, has resulted in a severe
shortage in semiconductors, panels, memory and audio/visual equipment.
In addition, the rapid growth of e-commerce, a longer-than-expected shipping season, and worldwide
equipment shortages, are all driving freight rates to new record heights. We cannot provide accurate
freight costs for any project until after we order the product. Any freight shown on our quote is just an
estimate and may be adjusted.
These issues will likely have an impact on our products and services. Delivery times will be constrained
for an extended period of time and it may be several months before we can receive the product. In
addition many of our manufacturers are discontinuing some products after we have provided you a
quote. We will do our best to provide a product that is comparatively priced and will ask for your
approval to make the change, however, sometimes a replacement product may be more expensive than
the original product quoted. We will notify you as soon as possible and ask for you to approve the cost
increase via a change order.
We have always tried to provide consistency to our customers. However, we are asking for your
understanding in this difficult time as the lead time and price for raw materials have increased
tremendously this year. Many of our suppliers are providing us with monthly adjustments to pricing and
extended lead times. Our proposals are only valid for 10 days from the date of proposal. Lead times for
delivery of the products may be several months. It is important to receive orders as soon as possible
after quoting so that we can get product ordered and lock in costs. We will let you know after we order
products from the manufacturers of any extended lead times.
AVI Systems
Page 3 of 20
SCOPEOF WORK
Preventive Maintenance Hourly Estimates
AVISystems(AVI)agreestoprovideoncallserviceandpreventivemaintenancecallsfor Cityof
Carmelaudio/videoequipmentinstalledat CarterGreen,MidtownPlaza,ArtsDistrictOutdoor
Audio, Brookshire Golf Course, Carmel EOC Police & Fire and Courts.
AVIwillscheduleandperformtwo(2)preventivemaintenancecallsperlocationscheduledinthe
springandfalloftheyearatmutuallyagreeabledatesandtimes.Timeforthesecallsandtraveltime
will be deducted from the block of hours contract.
We have carried over twenty-eight (28) hours that weren't used from the 2022 Contract.
The total block of hours available for 2023 will be 203 hours.
CarterGreen-Estimated6hoursperPM-Includes4hoursonsiteand2hoursroundtrip
travel.
Midtown Plaza - Estimated 6 hours per PM - includes 4 hours on site and 2 hours roundtrip
travel. Neoti will provide a site visit to check and calibrate the LED wall at each preventive
maintenance visit.
Brookshire Golf Course - Estimated 2 technicians - 6 hours (12 Hours) per PM - Includes 4
hours on site per PM and 2 hours round trip travel per PM per technician.
Arts District Outdoor Audio - Estimated 6 hours per PM - Includes 4hours on site and 2hours
travel.
Carmel EOC Police & Fire- Estimated 2technicians - 6hours (12 Hours) per PM - Includes 4
hours on site per PM and 2 hours round trip travel per PM per technician.
Courts - Estimated 6 hours per PM - Includes 4 hours on site and 2 hours roundtrip travel.
Actual time will be charged against the block of hours.
Spare Parts
The items shown in the proposal as(Owner Furnished Equipment) are spare parts currently in the
possession of the City of Carmel to be utilized when needed to get the system/systems running as
quickly as possible.
The spare parts are stored at the customers location and AVI will utilize the spare parts kit to provide
replacement for failed components. The component needing repair will be returned to the
manufacture for evaluation to determine if the component can be repaired under warranty. If the
component is repaired under warranty the unit will be returned to the customer to replenish the spare
parts stock. Labor and travel time to and from the job site for removal and replacement will be
charged against the block of hours.
AVI Systems
Page 4 of 20
If the component is not under warranty, we will determine if the component can be repaired or if the
unit needs replaced. AVI will provide a quote to the customer for the cost of repair or replacement of
the failed component. If approved the failed component will be repaired or replaced and returned to
the customer for use the next time a component fails. Any repair charges, equipment charges and
labor will be charged against the service contract. If sufficient funds are not available, the customer
will need to issue apurchase order for the repair and replacement charges.
Additional Spare Parts - Recommended
Qty 2 - JBL CBT 1000High-Output Two-Way Line Array Column Speaker with Highly Adjustable Vertical
Coverage. This system isutilized at Midtown Plaza LED Wall Audio
Qty 2 - JBL CBT100LA-1 -Line array column Speaker, 100cm tall, 162". Used in the Midtown Plaza Audio
System
Qty 2 - JBL CBT50LA-1 -Compact line array column speaker, 50 cmtall.Used in the City Midtown Plaza
Audio System
Qty 1 – QSC Core 610 Digital Signal Processor with 5-year software license. Used for City Wide Audio
Qty 1 – Shure QLXD2/SM58 Wireless Handheld microphone transmitter. Replaces missing unit.
Qty 1 – Extron IPCP Pro 350 IP Link Control Processor. Used for City Wide
Qty 4 - Klipsch PRO-650T-LS Outdoor Speakers - Arts District Audio
Other Services
ThefollowingitemscanbepaidforundertheprovisionsofthisServicePlan.AVIwillprovideyou
withaquotefortheseitemsthatmustbeagreeduponpriortotheworkbeingcompleted.These
charges will be invoiced against the block of hours.
1.Projector lamps, batteries, software programs, patch cables and other expendable items
2.Repair of software and other program materials, DVD, VHS etc
3.Re-Training of personnel
4.Problems caused by improper connection of equipment by end-user, determined by AVI
Presentation Systems.
5.Any reprogramming of control systems such as AMX, Crestron, Extron.
6.Design Services
7.Out of warranty equipment and system repairs.
Block of Hours Service Plan Duration
ThisAgreementwillbecomeeffectiveuponexecutionoftheAgreementandAVI'sreceiptofpayment
fortheservicesfromtheCustomer.TheTermwillexpireattheendofthecontractunlesstheparties
agree to renew the Service Plan at least thirty (30) days prior to the end date.
Hoursnotusedwillexpireunlessapurchaseorderforthenextblockofhoursisreceivedatleast(30)
dayspriortotheexpirationofthecontract.Ifthecontractisrenewedremaininghourswillrolloverto
AVI Systems
Page 5 of 20
thenextcontractterm.Ifthecontractisnotrenewedtherewillnotbeareimbursementforhoursnot
used.
Block of Hours
IftheblockofhourspurchaseisexpendedbeforetheendofthetermanadditionalBlockofHours
may be purchased at the previous rates.
Assumptions
RoomAvailability–Room(s)inwhichserviceistobeperformedwillbemadeavailableforAVI
Systemsexclusiveuseontheday(s)ofthescheduledservice.ServicewillbescheduledMonday–
Friday between the hours of 8:00AM – 5:00 PM excluding holidays.
Parking–ThecustomerwillprovideadequateparkingforAVIPresentationSystemsvehicle(s)ina
locationconducivetoouraccesstothevehicle(s)forretrievaloftoolsandsuppliesthroughout
theworkday.Ifsuchparkingiswithinasecuredfacility,thecustomerwillvalidatetheparking
ticked for AVI Presentation System’s vehicle(s).
ExistingEquipmentDocumentation–Ifthissystem(s)containsanyequipmentnotprovidedby
AVI,thecustomershall,atAVIrequest,provideanydocumentationwhichAVISystemsmayrequire
in order to properly service that equipment.
AVI Systems
Page 6 of 20
CarterGreen
1AVI BLOCK 25
Block of Hours Service Plan - Includes 25 hours to be utilized as needed per service
plan documents. Hours expire at the end of twelve (12) months unless an
additional service plan is purchased.
4Klipsch CA-650-T \[Black\]
OFE\] - Black ALL-PURPOSE 6.5'' 2-WAY - 90X90 TRACTRIX HORN - 70V 1.8W,
3.7W, 7.5W, 15W, 30W, 60W TAPS + 8 OHM BYPASS
1LEA Professional Connect 354D
OFE\] - IOT Enabled Professional Amplifier with Dante - 4 x 350 WRMS @ 4, 8, 70V,
100V (175W at 2)
1Wineguard FL6550A
OFE\] - FlatWave Air Amplified Outdoor Antenna
Carter Green Total 3,375.00
Courts
1AVI BLOCK 25
Block of Hours Service Plan - Includes 25 hours to be utilized as needed per service
plan documents. Hours expire at the end of twelve (12) months unless an
additional service plan is purchased.
Courts Total 3,375.00
EOCPolice & Fire
1AVI BLOCK 25
Block of Hours Service Plan - Includes 25 hours to be utilized as needed per service
plan documents. Hours expire at the end of twelve (12) months unless an
additional service plan is purchased.
EOC Police & Fire Total 3,375.00
PriceIncludes Accessories
2023 - CarmelAVMaintenance Plan
ProjectNo :181762-904581/31/2023Rev.2
Page 7 of 20
EOCPolice & Fire: SpareParts
1Planar LX55HDX-L
OFE\] - 55" Diagonal Commercial-grade direct view LCD video wall system
EOC Police & Fire: Spare Parts Total 0.00
CityWideAV
1AVI BLOCK - CARRYOVER
Block of Hours Carryover - 28 Hours carried over from 2022 Service Contract
1AVI BLOCK 25
Block of Hours Service Plan - Includes 25 hours to be utilized as needed per service
plan documents. Hours expire at the end of twelve (12) months unless an
additional service plan is purchased.
1QSC CORE 610
Network Core for AV&C processing built on Dell PowerEdge Server offering
256x256 networked audio channels with 8x8 Software-based Dante license
included, dual Ethernet ports for network redundancy, two auxiliary Ethernet ports,
64 next-generation AEC processors, internal universal PSU, 480 GB SSD
City Wide AV Total 12,686.00
PriceIncludes Accessories
2023 - CarmelAVMaintenance Plan
ProjectNo :181762-904581/31/2023Rev.2
Page 8 of 20
CityWideAV: SpareParts List
1Extron 60-1417-01A
IP link pro control processor with license
1JBL Professional CBT 50LA-1
OFE\] - CBT (Constant Beamwidth Technology) series line array column
loudspeaker, eight 2'' driver, 8 ohm, black
1Qsc CXD8.4Q
OFE\] - Multi-Channel 500W/CH Q-SYS Amplifier With Mic/line Inputs.
1Qsc I/O-8 Flex
OFE\] - Q-SYS I/O peripheral providing 8 individual, software-switchable Q-SYS Flex
Channels. All mounting hardware included.
1QSC CIML4
OFE\] - Four channel of microphone/line-level analog audio input card with 48V
phantom power
1Shure QLXD2/SM58=-G50
Handheld Transmitter with SM58 Microphone
City Wide AV: Spare Parts List Total 3,083.00
CityWideAV: Crestron XIOCloud
13Crestron Electronics SW-XIOC-API-1 YEAR
XiO Cloud Provisioning and Management Service, REST API License for one room -
1 Year
13Crestron Electronics SW-XIOC-EM-1 YEAR
XiO Cloud Provisioning and Management Service, Endpoint Management License
for one room - 1 Year
13Crestron Electronics SW-XIOC-S-1 YEAR
XiO Cloud Provisioning and Management Service, Support License for one room
for 1 Year
City Wide AV: Crestron XIO Cloud Total 1,716.00
PriceIncludes Accessories
2023 - CarmelAVMaintenance Plan
ProjectNo :181762-904581/31/2023Rev.2
Page 9 of 20
ArtsDistrictAudio
1AVI BLOCK 25
Block of Hours Service Plan - Includes 25 hours to be utilized as needed per service
plan documents. Hours expire at the end of twelve (12) months unless an
additional service plan is purchased.
Arts District Audio Total 3,375.00
ArtsDistrictAudio: SparePartsList
1Attero Tech unAIO2x2+
OFE\] - AES67 Networked Audio Interface - 2x2 Mic/Line I/O, PoE or 24VDC, AES67
4Klipsch PRO-650T-LS
Brown 6.5" WOOFER, TRACTRIX HORN LOADED 1" ALUMINUM DOME TWEETER,
50W 70V/100V MULTI-TAP TRANSFORMER WITH 8 OHM BYPASS, IP45 RATING
18" and 10" Ground Stakes Sold Separately)
2Qsc SPA2-200
OFE\] - 1/2 RU 2 Channel ENERGY STAR amplifier / Stereo Operation 200 watts into
8 Ohm & 4 Ohm, Bridged operation 400 watts into 8 Ohm & 4 Ohm, and 350 watts
into 70v and 100v / 100-240 VAC Operation
1QSC QIO-ML2X2
OFE\] - Q-SYS Peripheral Providing 2 Mic/Line Inputs And 2 Line Outputs
Arts District Audio: Spare Parts List Total 1,468.00
PriceIncludes Accessories
2023 - CarmelAVMaintenance Plan
ProjectNo :181762-904581/31/2023Rev.2
Page 10 of 20
Midtown Plaza
1AVI BLOCK 25
Block of Hours Service Plan - Includes 25 hours to be utilized as needed per service
plan documents. Hours expire at the end of twelve (12) months unless an
additional service plan is purchased.
1Jbl Pro CBT 1000
OFE\] - Constant Beamwidth Adjustable Coverage Line Array Speaker
1Jbl Pro CBT 100LA-1
OFE\] - 16 x 2" Line Array Column Loudspeaker
1Jbl Pro CBT 50LA-1
OFE\] - Full Range Line Array Column Speaker with Eight 50mm Drivers, 400W,
Black
1Neoti VX4S
OFE\] - Video Wall Controllers
Midtown Plaza Total 3,375.00
PriceIncludes Accessories
2023 - CarmelAVMaintenance Plan
ProjectNo :181762-904581/31/2023Rev.2
Page 11 of 20
MidtownPlaza: SparePartsList
1Denon Pro DN-500BDMKII
OFE\] - Blu-Ray, DVD and CD/SD/USB Player
1Extron 60-1583-01
OFE\] - Preamp Output, w/o Amplifier and Control Processor
2JBL Professional CBT 1000
Two-way line array column loudspeaker, 45 Hz - 20 KHz -10db frequency, black
color
2JBL Professional CBT 100LA-1
CBT (Constant Beamwidth Technology) series line array column loudspeaker,
sixteen 2'' driver, 8 ohm, improved mounting bracket
2JBL Professional CBT 50LA-1
CBT (Constant Beamwidth Technology) series line array column loudspeaker, eight
2'' driver, 8 ohm, black
1Origin Acoustics LSB64RD-Black360
OFE\] - Landscape Bollard Collection - The Origin Luxury Landscape Bollard with
Built-In Subwoofer in Round Black w/ 360 degree Acoustic Lens Dispersion
Midtown Plaza: Spare Parts List Total 6,510.00
PriceIncludes Accessories
2023 - CarmelAVMaintenance Plan
ProjectNo :181762-904581/31/2023Rev.2
Page 12 of 20
Midtown Plaza: NeotiVideoWall
LED Service & Maintenance Solution
Neoticare Premium
NeotiCare goes above and beyond our standard warranty, providing a total service and
maintenance plan for your LED Video Wall. It helps offset the cost of repairs from unexpected
damage, outside of normal usage. All plan levels provide a professional, responsive, and
knowledgeable support team to solve issues and keep your system running smoothly.
Free 24/7 Phone Support - You may contact Neoti direct at (260) 494-1499 and a
representative will return the call in 2 hours or less.
Site Visit Credits - Qty 2 are provided within 2 business days. NOTE: The customer must
provide access to the equipment for repairs including a man lift if required.
Additional Site Visits - 20% discount
Non-Warranty Replacement Parts - 15% discount
Non-Warranty Neoti Module Repair - FREE including return shipping. (Restrictions Apply)
4Neoti LED Display Module
OFE\] - HD 6 LED Video Wall Module
1Neoti Neoticare - Premium - 3 Year
Neoticare Premium includes 24/7 Phone Support - Phone Support Response Time
2 Hours, 2 Site Visit Credits within 2 Business Days / year, 20% Discount on
Additional Site Visits, 15% Discount on Non-Warranty Parts, FREE Neoti Module
Repair (Restrictions Apply) - Three (3) Year Contract
4Neoti Power Supply
OFE\] - Stored at Neoti - HD 6 Power Supply
4Neoti Receiving Cards
OFE\] - Stored at Neoti - HD 6 LED Receiving Module
Midtown Plaza: Neoti Video Wall Total 34,575.00
Brookshire GolfCourse
1AVI BLOCK 25
Block of Hours Service Plan - Includes 25 hours to be utilized as needed per service
plan documents. Hours expire at the end of twelve (12) months unless an
additional service plan is purchased.
Brookshire Golf Course Total 3,375.00
PriceIncludes Accessories
2023 - CarmelAVMaintenance Plan
ProjectNo :181762-904581/31/2023Rev.2
Page 13 of 20
Brookshire GolfCourse: Software Renewals
1Mersive SM-801-SPE
1 years extended Solstice Subscription to upgrades and support for Small Group
Edition Enterprise Pod Gen3 license
Brookshire Golf Course: Software Renewals Total 350.00
Brookshire GolfCourse: SparePartsList
1Crestron Electronics DM-NVX-350
OFE\] - DigitalMedia 4K60 4:4:4 HDR network audio/video encoder/decoder
1Crestron Electronics DM-NVX-351
OFE\] - DigitalMedia 4K60 4:4:4 HDR network audio/video encoder/decoder with
downmixing
Brookshire Golf Course: Spare Parts List Total 0.00
Project Subtotal:$80,638.00
Miscellaneous Items:
1City of Carmel PO 108278($6,000.00)($6,000.00)
Credit for amount invoiced separately on City of Carmel
PO 108278
Miscellaneous Items Total:($6,000.00)
PriceIncludes Accessories
2023 - CarmelAVMaintenance Plan
ProjectNo :181762-904581/31/2023Rev.2
Page 14 of 20
PROJECTSUMMARY
TotalInstallation Price:$80,638.00
Misc. Items: 6,000.00)
74,638.00GrandTotal:
2023 - CarmelAVMaintenance Plan
ProjectNo :181762-904581/31/2023Rev.2
Page 15 of 20
RESPONSIBILITIES & ASSUMPTIONS
Customer Responsibilities
AVI can supply necessary drawings, details and services for certain items that are better handled by the
Contracting Party, Purchaser or others. Unless specifically included in our proposal the costs for these
servicesare notincluded in this proposal and are the responsibility ofthe customer.
Supply and installation of all 120V wiring for AV requirements.
Supply and installation of any junction boxes, wall boxes, surface mount raceway, conduits and floor boxes
needed for AV wiring connectivity.
Supply and installation of all necessary wall backing or structure for LCD displays, speakers, recessed
screens, etc. as required by our project manager.
All necessary permits and fees to conform to state and city building codes.
Telephone and data network for audio, video, or control equipment. This includes configuration of your
VoIP system towork with our audio conferencing equipment.
Supply and installation of phone ordata, related to connection ofvideo teleconferencing system to
network. Configuration of your network to work with the AV system. Network should be inplace and
tested one week prior to equipment installation.
Loading of software of any kind on computer(s). Products that include software will be provided to the
customer for installation on their equipment. Training on software is not included unless specifically
shown in our proposal.
All labor is priced as non-union.
Installation of custom rear projection screens, associated millwork or wall construction. Installation of
recessed projection screens in plaster, drywall or hard ceilings
Any rework of ceiling tiles and grid due to the installation of above ceiling equipment.
Any modifications to millwork or installation required for installation of audio visual equipment. This
includes modifications to provide adequate airflow. Modifications to millwork or furniture, unless
otherwise noted in the quotation.
HVAC to provide properly cooling for the AV equipment.
Any required asbestos abatement.
AVI Systems
Page 16 of 20
RESPONSIBILITIES & ASSUMPTIONS
Assumptions
Room Availability - Room(s) in which installation is to be done will be made available for AVI Systems'
exclusive use on the day(s) of the scheduled installation. Installations will be scheduled Monday - Friday
excluding holidays) between the hours of 7:00AM - 6:00PM.
Parking - The customer will provide adequate parking for AVI Systems' vehicle(s) in a location conducive
toour access to the vehicle(s) for retrieval of tools and supplies throughout the workday. If such parking
iswithin a secured facility, the customer will validate the parking ticket for AVI Systems' vehicle(s).
Merchandise Storage - Once new merchandise sold and provided by AVI Systems for this installation has
been delivered to the job site and signed for by a representative of the customer. The customer will
assume responsibility for the secure storage of such merchandise until the completion ofthe installation.
Existing Equipment – If this project entails installation and/or re-use ofany existing equipment owned by
the customer, the customer shall, at AVI Systems request, provide us with any documentation which may
be required in order to properly install and/orintegrate the equipment into the new system. AVI is not
responsible for the functionality of this equipment and if found to not be working and required for system
functionality must be replaced at the customer expense.
AVI Systems
Page 17 of 20
PAYMENTTERMS & SCHEDULE
Payment BreakdownAmountDue Date
TOTAL$74,638.00
Systems where installation and completion of the project will extend over a period greater than 30 days from date
of order will be subject to monthly progressive billing. In such cases, AVI will invoice for services performed and
equipment received and assigned to the project. Progressive invoices will be due and payable according toour
normal credit terms.
AVI Systems
Page 18 of 20
PAYMENTTERMS & SCHEDULE
ACKNOWLEDGEMENT
As the authorized representative of the Customer, I acknowledge that I have read the attached scope of work and
fully understand what is being proposed. I also acknowledge that I have read the customer responsibilities section,
assumptions and general terms and conditions.
By accepting our proposal whether by purchase order or signed contract I accept the Payment Terms and
Conditions shown above. Iunderstand that the Total shown on the Payment Terms and Schedule may not include
any applicable sales tax and that applicable tax will be added to our invoice if required.
Iunderstand that the warranty for labor on installed equipment is covered fora period of ninety (90) days.
On some proposals we may offer anOptional Managed Services Agreement. If offered it will be shown as
MANAGED SERVICES AGREEMENT" on our proposal as an OPTION. If you choose toaccept that option please
initial the Optional Managed Services Agreement document at the end of our proposal. If a "MANAGED SERVICE
AGREEMENT" is offered and accepted the cost for that agreement will be added to the amount shown above in the
Payment Terms and Schedule. Please read the Optional Managed Services Agreement for details.
Iunderstand that without this agreement AVI will charge the customer for labor to remove and replace any
equipment covered under the manufacturer’swarranty after ninety (90) days from the date ofsubstantial
completion. Substantial Completion is the stage in the progress of the work when the customer begins utilizing the
system for its intended use.
AVI SystemsCity of Carmel
Signed:Signed:
Name:Rick Streb Name:
Title:Account Manager Title:
Date:Date:
Phone:(800) 742-5036 Phone:
Fax:(812) 376-3557 Fax:
All change orders will be invoiced at time of change
AVI Systems
Page 19 of 20
PAYMENTTERMS & SCHEDULE
AVI Systems
Page 20 of 20
CzTfshfzHsfdivlijobu23;2:qn-Gfc19-3134
Certified Engineering, Inc.
Engineering Department - 2023
Appropriation # 2200 0 44-628.71 2020 Road Bond Fund; P.O.#108498
Contract Not To Exceed $129,330.00
SECTION 3 CITY'S RESPONSIBILITIES
3.1 City shall provide such information as is reasonably necessary for Professional to understand the Services
requested.
3.2 City shall provide all data required for provision of Services. Professional may assume that all data so provided
is correct and complete.
3.3. City shall arrange for Professional to enter upon public and private property as reasonably required for
Professional to perform the Services.
3.4 City shall designate payment of the Services from City budget appropriation number 2200 0 44-628.71 2020
Road Bond funds.
3.5 City shall designate the Mayor or his duly authorized representative to act on City’s behalf on all matters
regarding the Services.
SECTION 4 PROFESSIONAL'S RESPONSIBILITIES
4.1 Professional shall perform the Services pursuant to the terms of this Agreement and within any applicable time
and cost estimate.
4.2 Professional shall coordinate with City its performance of the Services.
4.3 Professional shall provide the Services by following and applying at all times reasonable and lawful standards
as accepted in the industry.
SECTION 5 COMPENSATION
5.1 Professional estimates that the total price for the Services to be provided to City hereunder shall be no more
than One Hundred Twenty Nine Thousand Three Hundred Thirty Dollars ($129,330.00) (the “Estimate”).
Professional shall submit an invoice to City no more than once every thirty (30) days for Services provided City
during the time period encompassed by such invoice. Invoices shall be submitted on a form containing the
same information as that contained on the Professional Services Invoice attached hereto as Exhibit B,
incorporated herein by this reference. City shall pay Professional for all undisputed Services rendered and
stated on such invoice within thirty five (35) days from the date of City’s receipt of same.
5.2 Professional agrees not to provide any Services to City that would cause the total cost of same to exceed the
Estimate, without City’s prior written consent.
S:\\Contracts\\Departments\\ENG\\2023\\Certified Engineering, Inc. Professional Services.docx:2/7/2023 2:15 PM\]
2
Certified Engineering, Inc.
Engineering Department - 2023
Appropriation # 2200 0 44-628.71 2020 Road Bond Fund; P.O.#108498
Contract Not To Exceed $129,330.00
SECTION 6 TERM
Unless otherwise terminated in accordance with the termination provisions set forth in Section 7.1 hereinbelow,
this Agreement shall be in effect from the Effective Date through December 31, 2023, and shall, on the first
day of each January thereafter, automatically renew for a period of one (1) calendar year, unless otherwise
agreed by the parties hereto.
SECTION 7 MISCELLANEOUS
7.1 Termination
7.1.1 The obligation to provide all or any portion of the Services under this Agreement may be terminated
by City or Professional, without cause, upon thirty (30) days’ notice.
7.1.2 The obligation to provide all or any portion of the Services under this Agreement may be terminated
by City, for cause, immediately upon Professional’s receipt of City’s “Notice to Cease Services.”
7.1.3 In the event of full or partial Agreement termination, and as full and complete compensation
hereunder, Professional shall be paid for all such Services rendered and expenses incurred as of the
date of termination that are not in dispute, except that such payment amount shall not exceed the
Estimate. Disputed compensation amounts shall be resolved as allowed by law.
7.2 Binding Effect
City and Professional, and their respective officers, officials, agents, partners and successors in interest are
bound to the other as to all Agreement terms, conditions and obligations.
7.3 No Third Party Beneficiaries
Nothing contained herein shall be construed to give rights or benefits to anyone other than the parties hereto.
7.4 Relationship
The relationship of the parties hereto shall be as provided for in this Agreement, and neither Professional nor
any of its agents, employees or contractors are City employees. Professional shall have the sole responsibility
to pay to or for its agents, employees and contractors all statutory, contractual and other benefits and/or
obligations as they become due. Professional hereby warrants and indemnifies City for and from any and all
costs, fees, expenses and/or damages incurred by City as a result of any claim for wages, benefits or otherwise
by any agent, employee or contractor of Professional regarding or related to the subject matter of this
Agreement. This indemnification obligation shall survive the termination of this Agreement.
S:\\Contracts\\Departments\\ENG\\2023\\Certified Engineering, Inc. Professional Services.docx:2/7/2023 2:15 PM\]
3
Certified Engineering, Inc.
Engineering Department - 2023
Appropriation # 2200 0 44-628.71 2020 Road Bond Fund; P.O.#108498
Contract Not To Exceed $129,330.00
7.5 Insurance
7.5.1 Professional shall, as a condition precedent to this Agreement, purchase and thereafter maintain such
insurance as will protect it and City from the claims set forth below which may arise out of or result from
Professional's operations under this Agreement, whether such operations be by Professional or by its
subcontractors or by anyone directly or indirectly employed by any of them, or by anyone directly for whose
acts any of them may be liable:
1) Claims under Worker's Compensation and Occupational Disease Acts, and any other
employee benefits acts applicable to the performance of the work;
2) Claims for damages because of bodily injury and personal injury, including death, and;
3) Claims for damages to property.
Professional's insurance shall be not less than the amounts shown below:
A. Commercial General Liability (Occurrence Basis)
Bodily Injury, personal injury, property damage,
Contractual liability, product/completed operations
Each Occurrence Limit $1,000,000.00
Damage to Rented Premises $100,000.00
each occurrence)
Medical Expense Limit $5,000.00
Personal and Advertising Injury Limit $500,000.00
General Aggregate Limit $2,000,000.00 (Other than
Products Completed
Operations)
NOTE: GENERAL AGGREGATE TO APPLY PER PROJECT
Products/Completed Operations $1,000,000.00
B. Auto Liability $1,000,000.00 (combined
single limit) (owned, hired & non-owned)
Bodily injury & property damage $1,000,000.00
each accident
C. Excess/Umbrella Liability $2,000,000 (each occurrence
S:\\Contracts\\Departments\\ENG\\2023\\Certified Engineering, Inc. Professional Services.docx:2/7/2023 2:15 PM\]
4
Certified Engineering, Inc.
Engineering Department - 2023
Appropriation # 2200 0 44-628.71 2020 Road Bond Fund; P.O.#108498
Contract Not To Exceed $129,330.00
and aggregate)
D. Worker's Compensation & Disability Statutory
E. Employer’s Liability:
Bodily Injury by Accident/Disease: $100,000 each employee
Bodily Injury by Accident/Disease: $250,000 each accident
Bodily Injury by Accident/Disease: $500,000 policy limit
F. Professional Liability Insurance. The Professional shall carry and maintain during the
continuance of this Agreement, professional liability insurance in the amount of
2,000,000 for single limit claims and $3,000,000 in the aggregate. The Professional's
policy of insurance shall contain prior acts coverage sufficient to cover all Services
performed by the Professional for this Project. Upon City's request, Professional shall
give prompt written notice to City of any and all claims made against this policy during
the period in which this policy is required to be maintained pursuant to this Agreement.
If the insurance is written on a claims-made basis and coverage is cancelled at any
time, the Professional will obtain, at its cost, an extended reporting endorsement
which provides continuing coverage for claims based upon alleged acts or omissions
during the term of the Agreement until all applicable statute of limitation periods have
expired.
7.5.2 Professional shall provide the City with a certificate of insurance, naming the City as an
additional insured," showing such coverage then in force (but not less than the amount shown above)
shall be filed with City prior to commencement of any work. These certificates shall contain a provision
that the policies and the coverage afforded will not be canceled until at least thirty (30) days after
written notice has been given to City.
7.5.3 Professional may, with the prior approval of the City, substitute different types of coverage for
those specified if the total amount of required protection is not reduced. Professional shall be
responsible for all deductibles.
7.5.4Nothing in the above provisions shall operate as or be construed as limiting the amount of liability
of Professional to the above enumerated amounts.
7.6 Liens
Professional shall not cause or permit the filing of any lien on any of City’s property. In the event such a lien is
filed and Professional fails to remove it within ten (10) days after the date of filing, City shall have the right to
pay or bond over such lien at Professional’s sole cost and expense.
S:\\Contracts\\Departments\\ENG\\2023\\Certified Engineering, Inc. Professional Services.docx:2/7/2023 2:15 PM\]
5
Certified Engineering, Inc.
Engineering Department - 2023
Appropriation # 2200 0 44-628.71 2020 Road Bond Fund; P.O.#108498
Contract Not To Exceed $129,330.00
7.7 Default
In the event Professional: (a) repudiates, breaches or defaults under any of the terms or conditions of this
Agreement, including Professional’s warranties; (b) fails to perform the Services as specified; (c) fails to make
progress so as to endanger timely and proper completion of the Services and does not correct such failure or
breach within five (5) business days after receipt of notice from City specifying same; or (d) becomes insolvent,
files, or has filed against it, a petition for receivership, makes a general assignment for the benefit of creditors
or dissolves, each such event constituting an event of default hereunder, City shall have the right to terminate
all or any part of this Agreement, without liability to Professional and to exercise any other rights or remedies
available to it at law or in equity.
7.8 Government Compliance
Professional agrees to comply with all laws, executive orders, rules and regulations applicable to Professional’s
performance of its obligations under this Agreement, all relevant provisions of which being hereby incorporated
herein by this reference, to keep all of Professionals’ required professional licenses and certifications valid and
current, and to indemnify and hold harmless City from any and all losses, damages, costs, liabilities, damages,
costs and attorney fees resulting from any failure by Professional to do so. This indemnification obligation shall
survive the termination of this Agreement.
7.9 Indemnification
Professional shall indemnify and hold harmless City and its officers, officials, employees and agents from all
losses, liabilities, claims, judgments and liens, including, but not limited to, all damages, costs, expenses and
attorney fees arising out of any intentional or negligent act or omission of Professional and/or any of its
employees, agents or contractors in the performance of this Agreement. This indemnification obligation shall
survive the termination of this Agreement.
7.10 Discrimination Prohibition
Professional represents and warrants that it and each of its employees, agents and contractors shall comply
with all existing and future laws prohibiting discrimination against any employee, applicant for employment
and/or other person in the subcontracting of work and/or in the performance of any Services contemplated by
this Agreement with respect to hire, tenure, terms, conditions or privileges of employment or any matter directly
or indirectly related to employment, subcontracting or work performance hereunder because of race, religion,
color, sex, handicap, national origin, ancestry, age, disabled veteran status or Vietnam era veteran status. This
indemnification obligation shall survive the termination of this Agreement.
S:\\Contracts\\Departments\\ENG\\2023\\Certified Engineering, Inc. Professional Services.docx:2/7/2023 2:15 PM\]
6
Certified Engineering, Inc.
Engineering Department - 2023
Appropriation # 2200 0 44-628.71 2020 Road Bond Fund; P.O.#108498
Contract Not To Exceed $129,330.00
7.11 E-Verify
Pursuant to I.C. § 22-5-1.7 et seq., Professional shall enroll in and verify the work eligibility status of all of its
newly-hired employees using the E-Verify program, if it has not already done so as of the date of this
Agreement. Professional is further required to execute the attached Affidavit, herein referred to as Exhibit C,
which is an Affidavit affirming that: (i) Professional is enrolled and is participating in the E-Verify program, and
ii) Professional does not knowingly employ any unauthorized aliens. This Addendum incorporates by
reference, and in its entirety, attached Exhibit C. In support of the Affidavit, Professional shall provide the City
with documentation that it has enrolled and is participating in the E-Verify program. This Agreement shall not
take effect until said Affidavit is signed by Professional and delivered to the City’s authorized representative.
Should Professional subcontract for the performance of any work under this Addendum, the
Professional shall require any subcontractor(s) to certify by affidavit that: (i) the subcontractor does not
knowingly employ or contract with any unauthorized aliens, and (ii) the subcontractor has enrolled and is
participating in the E-Verify program. Professional shall maintain a copy of such certification for the duration of
the term of any subcontract. Professional shall also deliver a copy of the certification to the City within seven
7) days of the effective date of the subcontract.
If Professional, or any subcontractor of Professional, knowingly employs or contracts with any
unauthorized aliens, or retains an employee or contract with a person that the Professional or subcontractor
subsequently learns is an unauthorized alien, Professional shall terminate the employment of or contract with
the unauthorized alien within thirty (30) days (“Cure Period”). Should the Professional or any subcontractor of
Professional fail to cure within the Cure Period, the City has the right to terminate this Agreement without
consequence.
The E-Verify requirements of this Agreement will not apply, should the E-Verify program cease to exist.
7.12 Severability
If any provision of this Agreement is held to be invalid, illegal or unenforceable by a court of competent
jurisdiction, that provision shall be stricken, and all other provisions of this Agreement that can operate
independently of same shall continue in full force and effect.
7.13 Notice
Any notice, invoice, order or other correspondence required or allowed to be sent pursuant to this Agreement
shall be written and either hand-delivered or sent by prepaid U.S. certified mail, return receipt requested,
addressed to the parties as follows:
CITY:
City of Carmel City of Carmel
Engineering Department Office of Corporation Counsel
One Civic Square One Civic Square
Carmel, Indiana 46032 Carmel, Indiana 46032
S:\\Contracts\\Departments\\ENG\\2023\\Certified Engineering, Inc. Professional Services.docx:2/7/2023 2:15 PM\]
7
Certified Engineering, Inc.
Engineering Department - 2023
Appropriation # 2200 0 44-628.71 2020 Road Bond Fund; P.O.#108498
Contract Not To Exceed $129,330.00
PROFESSIONAL:
Certified Engineering, Inc.
3939 Millersville Road
Indianapolis, Indiana 46205
Notwithstanding the above, City may orally provide to Professional any notice required or permitted by this
Agreement, provided that such notice shall also then be sent as required by this paragraph within ten (10)
business days from the date of such oral notice.
7.14 Effective Date
The effective date (“Effective Date”) of this Agreement shall be the date on which the last of the parties hereto
executes same.
7.15 Governing Law; Lawsuits
This Agreement shall be governed by and construed in accordance with the laws of the State of Indiana, except
for its conflict of laws provisions, as well as by all ordinances and codes of the City of Carmel, Indiana. The
parties agree that, in the event a lawsuit is filed hereunder, they waive any right to a jury trial they may have,
agree to file such lawsuit in an appropriate court in Hamilton County, Indiana only, and agree that such court
is the appropriate venue for and has jurisdiction over same.
7.16 Waiver
Any delay or inaction on the part of either party in exercising or pursuing its rights and/or remedies hereunder
or under law shall not operate to waive any such rights and/or remedies nor in any way affect the rights of such
party to require such performance at any time thereafter.
7.17 Non-Assignment
Professional shall not assign or pledge this Agreement nor delegate its obligations hereunder without City’s
prior written consent.
7.18 Entire Agreement
This Agreement contains the entire agreement of and between the parties hereto with respect to the subject
matter hereof, and no prior agreement, understanding or representation pertaining to such subject matter,
written or oral, shall be effective for any purpose. No provision of this Agreement may be amended, added to
or subtracted from except by an agreement in writing signed by both parties hereto and/or their respective
successors in interest. To the extent any provision contained in this Agreement conflicts with any provision
contained in any exhibit attached hereto, the provision contained in this Agreement shall prevail.
S:\\Contracts\\Departments\\ENG\\2023\\Certified Engineering, Inc. Professional Services.docx:2/7/2023 2:15 PM\]
8
Certified Engineering, Inc.
Engineering Department - 2023
Appropriation # 2200 0 44-628.71 2020 Road Bond Fund; P.O.#108498
Contract Not To Exceed $129,330.00
7.19 Representation and Warranties
Each party hereto represents and warrants that it is authorized to enter into this Agreement and that any person
or entity executing this Agreement on behalf of such party has the authority to bind such party or the party
which they represent, as the case may be.
7.20 Headings
All headings and sections of this Agreement are inserted for convenience only and do not form a part of this
Agreement nor limit, expand or otherwise alter the meaning of any provision hereof.
7.21 Advice of Counsel
The parties warrant that they have read this Agreement and fully understand it, have had an opportunity to
obtain the advice and assistance of counsel throughout the negotiation of same, and enter into same freely,
voluntarily, and without any duress, undue influence or coercion.
7.22 Copyright
City acknowledges that various materials which may be used and/or generated by Professional in performance
of Services, including forms, job description formats, comprehensive position questionnaire, compensation and
classification plan and reports are copyrighted. City agrees that all ownership rights and copyrights thereto lie
with Professional, and City will use them solely for and on behalf of its own operations. City agrees that it will
take appropriate action with its employees to satisfy its obligations with respect to use, copying, protection and
security of Professional’s property.
7.23 Personnel
Professional represents that it has, or will secure at its own expense, all personnel required in performing the
services under this agreement. Such personnel shall not be employees of or have any contractual relationship
with City. All of the services required hereunder will be performed by Professional or under his supervision and
all personnel engaged in the work shall be fully qualified to perform such services.
7.24 Records and Inspections
Professional shall maintain full and accurate records with respect to all matters covered under this agreement
for three (3) years after the expiration or early termination of this Agreement. City shall have free access at all
proper times to such records and the right to examine and audit the same and to make transcripts there from,
and to inspect all program data, documents, proceedings and activities.
S:\\Contracts\\Departments\\ENG\\2023\\Certified Engineering, Inc. Professional Services.docx:2/7/2023 2:15 PM\]
9
Certified Engineering, Inc.
Engineering Department - 2023
Appropriation # 2200 0 44-628.71 2020 Road Bond Fund; P.O.#108498
Contract Not To Exceed $129,330.00
7.25 Accomplishment of Project
Professional shall commence, carry on, and complete the project with all practicable dispatch, in a sound
economical and efficient manner, in accordance with the provisions thereof and all applicable laws. In
accomplishing the project, Professional shall take such steps as are appropriate to ensure that the work
involved is properly coordinated with related work being carried on within City’s organization.
7.26 Debarment And Suspension
7.26.1 The Professional certifies by entering into this Agreement that neither it nor its principals nor any of its
subcontractors are presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily
excluded from entering into this Agreement by any federal agency or by any department, agency or political
subdivision of the State of Indiana. The term “principal” for purposes of this Agreement means an officer,
director, owner, partner, key employee or other person with primary management or supervisory
responsibilities, or a person who has a critical influence on or substantive control over the operations of the
Professional.
7.26.2 The Professional certifies that it has verified the state and federal suspension and debarment status
for all subcontractors receiving funds under this Agreement and shall be solely responsible for any recoupment,
penalties or costs that might arise from use of a suspended or debarred subcontractor. The Professional shall
immediately notify the City if any subcontractor becomes debarred or suspended, and shall, at the City’s
request, take all steps required by the City to terminate its contractual relationship with the subcontractor for
work to be performed under this Agreement.
7.27 Access to Public Records Act
Professional understands and agrees that any “public record”, as that term is defined in Indiana Code 5-14-3-
2(m), as amended, that is related to the subject matter of this Agreement, whether the same is in the
possession or control of the Professional or the City, shall be subject to release under and pursuant to the
provisions of Indiana’s Access to Public Records Act, as codified in Indiana Code 5-14-3-1, et seq., as
amended.
7.28 Iran Certification
Pursuant to I.C. § 5-22-16.5, the Professional shall certify that, in signing this Agreement, it does not engage
in investment activities within the Country of Iran.
S:\\Contracts\\Departments\\ENG\\2023\\Certified Engineering, Inc. Professional Services.docx:2/7/2023 2:15 PM\]
10
Exhibit A
EXHIBIT B
Invoice
Date:
Name of Company:
Address & Zip:
Telephone No.:
Fax No.:
Project Name:
Invoice No.
Purchase Order No:
Goods Services
Person Providing Date Goods/Services Provided Cost Per Hourly Total
Goods/Services Goods/ (Describe each good/service Item Rate/
Service separately and in detail) Hours
Provided Worked
GRAND TOTAL
Signature
Printed Name
f //(( } f Ca eyn e I' CityCarme INDIANA
RETAIL TAX EXEMPT CERTIFICATE
NO. 003120165 002 0 Page
1 of 1 PURCHASE
ORDER NUMBER JL
Q\/
V
ll FEDERAL
EXCISE TAX EXEMPT 108498 ONE
CIVIC SQUARE 36.6000972 THIS NUMBER MUST APPEAR ON INVOICES,AIP CARMEL,
INDIANA 46032-2584 VOUCHER, DELIVERY MEMO, PACKING SLIPS, SHIPPING
LABELS AND ANY CORRESPONDENCE FORM
APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997 PURCHASE
ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION 2/
2/2023 377024 20-ENG-04- RIW Engineering Services CERTIFIED
ENGINEERING INC City Engineering's Office VENDOR
3939 MILLERSVILLE ROAD SHIP 1 Civic Square TO
Carmel, IN 46032- INDIANAPLIS,
IN 46205 - Laurie Slick PURCHASEID
BLANKET CONTRACT PAYMENTTERMS FREIGHT 73869
QUANTITY
UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION Department:
2200 Fund: 0 2020 Road Bond Account
44-628.71 1
Each 20-ENG-04 - R/W Engineering Services Send
Invoice To: Jill
Newport CrossRoad
Engineers, PC 115
N. 1711 Avenue Beech
Grove, IN 46107 N(
OFQA PLEASE
INVOICE IN DUPLICATE 129,
330.00 $129,330.00 Sub
Total $129,330.00 DEPARTMENT
I ACCOUNT I PROJECT I PROJECTACCOUNT I AMOUNT PAYMENT $
129,330.00 SHIPPING
INSTRUCTIONS AIP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART
OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN SHIP
PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN C.
0 D. SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. PURCHASE
ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL THIS
ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 AND
ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY James
Crider Director
of Administration Jeremy
Kashman TITLE
Director CONTROL
NO. 108498 CONTROLLER
CzTfshfzHsfdivlijobu:;51bn-Gfc13-3134
Exhibit A
CzTfshfzHsfdivlijobu2;55qn-Kbo37-3134
CarmelFireDepartmentFORPREPAREDCarmel, IN46032 2CivicSquare, GaryCarterATTN:
Exhibit A ESTIMATE / QUOTE
Date: 1-20-2023 11171
GearWashRepresentative: BrianMarenco 9/22/2021620ShilohSpringsRd
10/22/2021Dayton, OH45415
Phone: 937-221-8922
PROPOSAL ITEMS
Description QTY Price Amount
AdvancedCleaning – Coat & Pant $6,680.00167 $40
AdvancedInspection – Coat & Pant (Hydrostatictestingofthemoisturebarrier) $6,680.00167 $40
Repairs TBDTBD
RouteDelivery & Pickup – Included -
Subtotal $13,360.00
TERMS & CONDITIONS
This is an ESTIMATE
Final billing may vary from the estimated amount listed above. If the item(s) shipped to Gear Wash require cleaning, have
installed options, are of nonstandard construction or require additional work due to poor condition or complexity, then additional
charges will apply.
All pricing is subject to change without notice. Pricing listed excludes any applicable federal, state, or local
taxes. If this estimate is related to a shipment you are sending, please print this document and include it
with the box.
IMPORTANT NOTICE: Gear Wash PPE Cleaning & Repair Policy (effective January 2003)
The following policy has been established for the safety of our employees:
Gear Wash assumes that all gear shipped to Gear Wash HAS NOT been cleaned unless the customer provides
documentation on Gear Wash service forms or the customer's own forms indicating that the item(s) have been
properly cleaned.
Customer cleaned items SHALL NOT be worn between washing and shipping to Gear Wash.
Items that have been worn after being washed, in our sole determination, will be cleaned by Gear Wash and
billed at our then current Level 1 cleaning fee.
If unprotected dirty items are dropped off or shipped in the same box as clean items, then ALL items in the
bundle or box will be cleaned.
Gear Wash reserves the right to perform a Soil Transfer Test (STT) on any items cleaned by the customer to
determine if the item meets Gear Wash's cleaning and safety standards before being handled by our repair
specialists.
Items that fail the transfer test will be cleaned and billed at our then current Level 1 cleaning fee.
Gear Wash will not perform Advanced Inspection services or prepare estimates on items that are not clean.
Gear Wash employees are authorized to re-submit customer cleaned items to our Wash Bay to be processed if
it is determined that the item(s) is not safe for handling.
EXHIBIT A
SERVICES INCLUDED: The following services are included in the pricing for this Agreement:
Annual Advanced Cleaning
Annual Advanced Inspection
Annual Basic Repair
Warranty Repair Processing
Scheduled Route Pickup and Delivery included with ten (10) sets per pickup
Price escalation of up to 3% per year.
SERVICE EXCLUSIONS: The following services are excluded in the pricing for this
Agreement:
Special Situation Decontamination
Cleaning Advanced Cleaning of other Turnout Ensemble items, accessories and optional
Items not listed in the pricing.
Class 1,2 and 3 Harness, Belt and other Optional ensemble items cleaning, inspection, and
repair. Damaged to fabrics from optional items, e.g., harness, belt, and tools.
Alterations and customization OEM Replacement parts, components, and options.
Repair of Non-Standard Multi Compartment Bellow Pockets Replacement of manufacture
specific components and parts.
Biological & heavy contaminate decontamination cleaning. CBRN or other damage beyond
the design limits of the garment.
Catastrophic damage due to an event that makes the garment unsafe. Damage due to use
other than firefighting related work
1/23/2023
GEAR WASH
MEDINA, OH 44256 -
108453
780 SOUTH PROGRESS DR
City of Carmel
ONE CIVIC SQUARE
CARMEL, INDIANA 46032-2584
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
INDIANA RETAIL TAX EXEMPT
CERTIFICATE NO. 003120155 002 0
FEDERAL EXCISE TAX EXEMPT
35-6000972
PURCHASE ORDER NUMBER
THIS NUMBER MUST APPEAR ON INVOICES, A/P
VOUCHER, DELIVERY MEMO, PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
VENDOR SHIP
TO
PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT
EXTENSION
1851 Annual Inspection
Carmel Fire Department
10701 N. College Avenue, Ste A
Carmel, IN 46280-
369217
UNITPRICEDESCRIPTIONUNITOFMEASUREQUANTITY
Page 1 of 1
73577
1120Department:101Fund:General Fund
43-506.00Account:
Advanced Cleaning/Inspection/Repair of Turn OutGear167 $80.00 $13,360.00Each
13,360.00SubTotal
13,360.00
Send Invoice To:
PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT
SHIPPING INSTRUCTIONS
SHIP PREPAID.
C.O.D. SHIPMENT CANNOT BE ACCEPTED.
PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO.
THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
PAYMENT
A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
CONTROL NO. 108453
ORDERED BY
TITLE
CONTROLLER
Carmel Fire Department
2 Civic Square
Carmel, IN 46032-
Denise Snyder
Accreditation/Budget Administrator
CzTfshfzHsfdivlijobu3;41qn-Kbo42-3134
Exhibit A
1/19/2023
Page 1 of 1
LANDSCAPE MAINTENANCE SERVICES
LANDSCAPE MAINTENANCE SERVICE AGREEMENT
CARMEL STREET DEPARTMENTCONTRACTLOCATIONCUSTOMER
CARMLSD
CARMEL STREET DEPARTMENTCARMEL STREET DEPARTMENT
3400 W. 131ST STREET 3400 W. 131ST STREET
CARMEL, IN 46074CARMEL, IN 46074
NOTES:
TaxTotal
RIGHT OF WAY MOWING AND LANDSCAPE MAINTENANCE $ 1,414,888.04 0.001,414,888.04
OUT OF RIGHT OF WAY MOWING AND LANDSCAPE MAINTENANCE $ 92,845.89 0.0092,845.89
1,507,733.93JobTaxable - NONonTaxable Sales
0.00TaxableSales
0.00TaxAmount
1,507,733.93ContractAmount $
Conditions: All material is guaranteed to be as specified. All work is to be completed in a professional manner according to standard practices. All agreements
installations, maintenance, or other products or services, the need for which is caused by an Act of God or force majeure. Purchaser agrees not to employ any
Mainscape employees for the duration of this agreement and for a period of twelve (12) months after agreement expiration, unless otherwise specified in writing
automobile liability. Certificates of insurance are available upon request
Terms: Net due upon receipt, subject to a 2% per month penalty fee on past due accounts, with costs incurred in collection of this agreement, including
Acceptance of Proposal: The above prices, specifications, method of payment, conditions and terms of payment are satisfactory and hereby accepted.
Mainscape, Inc. is authorized to do the work as specified. Purchaser agrees to pay the balance plus a penalty of 1/3 of the total contract price if the contract is
cancelled for any reason. Mainscape may cancel this contract at any time upon giving a 30 day notice or upon customer default of payment terms.
Purchaser's
Signature _____________________________________________ Title _________________________________ Date ____________________
Contractor's
Signature _____________________________________________ Title _________________________________ Date ____________________
Pleasecheckthefollowing information andmakeanynecessary corrections. ThankYou!
Service LocationBilling Address
CARMEL STREET DEPARTMENTCARMEL STREET DEPARTMENT
3400 W. 131ST STREET 3400 W. 131ST STREET
CARMEL, IN 46074CARMEL, IN 46074
2023 Total Landscaping Maintenance In Right-of-Way
LOCATIONSQ. FOOTAGEPrice
ndrd 1,050$ 934.832StSW- 3AVE SW toMonon Blvd
rd 3,560$ 3,169.523AveSW & City Center Dr
rd 6,117$ 5,446.063Ave & City Center Dr*
th 500$ 445.164Ave & Main St Roundabout*
th 3,280$ 2,920.2396St & Commerce DrRoundabout*
th 2,827$ 2,516.9296St & Ditch Rd Roundabout*
th 2,606$ 2,320.1696St & Shelborne RdRoundabout*
th 14,690$ 13,078.7396St & Towne RdRoundabout*
th 2,890$ 2,573.0196St & Spring Mill RdRoundabout*
th 9,723$ 8,656.5496St & Westfield Blvd Roundabout*
rd 4,298$ 3,826.58103St & Pennsylvania StRoundabout
th 2,448$ 2,179.49106
th 4,298$ 3,826.58106St & Gray RdRoundabout*
th 6,271$ 5,583.17106St & Illinois StRoundabout*
th 16,875$ 15,024.07106St & Keystone Pkwy Roundabout*
th 4,069$ 3,622.69106St & Pennsylvania StRoundabout
th 6,926$ 6,166.32106St & Shelborne RdRoundabout*
th 2,921$ 2,600.61106St & Spring Mill RdRoundabout*
th 5,212$ 4,640.32106St & Spring Mill Rd- NE & NW Corners
th 5,070$ 4,513.90106St & Towne RdRoundabout*
th 3,400$ 3,027.07111St & Illinois St Roundabout*
th 5,700$ 5,074.80111St & Pennsylvania StRoundabout*
th 871$ 775.46111St & Spring Mill RdRoundabout
th 3,207$ 2,855.24116St & Clay Center RdRoundabout*
th 1,196$ 1,064.82116St & Ditch Rd. Roundabout/Hillside*
th 34,020$ 30,288.53116St & Gray RdRoundabout*
th 5,429$ 4,833.52116St & Hazel Dell Pkwy Roundabout*
th 2,636$ 2,346.87116St & Illinois StRoundabout*
th 24,163$ 21,512.69116St & Keystone Pkwy Roundabout*
th 11,748$ 10,459.43116St & Shelborne Rd Roundabout*
th 2,039$ 1,815.35116St & Spring Mill RdRoundabout*
st 4,453$ 3,964.57121St & Shelborne RdRoundabout*
th 1,009$ 898.33126St & Gray RdRoundabout*
th 7,847$ 6,986.31126St & Hazel Dell Pkwy Roundabout*
th 3,214$ 2,861.47126St & Illinois StRoundabout*
th 17,219$ 15,330.34126St & Keystone Pkwy Roundabout*
th 4,453$ 3,964.57126St & Shelborne RdRoundabout*
th 2,945$ 2,621.98126St & Towne RdRoundabout*
st131St & Shelborne RdRoundabout*(Includes 15tree rings onNW corner, Nofsidewalk heading E,
7,725$ 6,877.69landscapebedsonWsideofblackfenceborderingShelborneRdheadingN, & landscape beds at
NWcorner ofblack fence)
th 4,900$ 4,362.55136St & Ditch RdRoundabout*
th 5,979$ 5,323.20136St & Gray RdRoundabout*
th 8,875$ 7,901.55136St & Keystone Pkwy Roundabout*
th 5,144$ 4,579.78136St & Oak Ridge Rd/ Illinois StRoundabout*
th 8,410.81136St & Rohrer Rd/ Eglin Dr 9,447includes19treerings)$ -
th 694$ 617.88136St (Smokey Row) & Rangeline Rd Roundabout*
th 6,877$ 6,122.70136St & Spring Mill RdRoundabout*
th 5,026$ 4,474.73136St & Towne Rd Roundabout*
st 4,623$ 4,115.93141St & Ditch RdRoundabout*
st 4,130$ 3,677.00141St & Spring Mill RdRoundabout*
st 3,124$ 2,781.35141St & Towne RdRoundabout*
Carmel Dr & CityCenter DrRoundabout*2,307$ 2,053.96
Carmel Dr & Keystone Pkwy Roundabout*15,782$ 14,050.96
City Center Dr & Kinzer Ave4,387$ 3,905.81
City Center Landscape Beds (SW Corner Area ofCity Center & Rangeline)*2,400$ 2,136.76
City Center Monon Hillside Steps*2,435$ 2,167.92
st 390$ 347.22AveNW
462$ 411.33
Downtown Sidewalk Planters (From 216 W. Main to 424 W. Main with shrubs)357$ 317.84
rd 4,568$ 4,066.96ElmSt- 3Ave SW toMonon Blvd
Elm & Rangeline120$ 106.84
750$ 667.74
Guilford Rd & Carmel DrRoundabout*2,880$ 2,564.11
Guilford Rd & City Center DrRoundabout*5,738$ 5,108.63
Hawthorne DrW & Carey RdRoundabout*9,602$ 8,548.81
Hazel Dell Pkwy & Cherry Creek Blvd Roundabout*1,660$ 1,477.92
th 1,800$ 1,602.57HillsidePlantingsat136andKeystonePkwy (NE Corner)
thth 1,080$ 961.54KeystonePkwy- Corner TreeRings- at106St (10), Main St (52), 136 St (10) 72tree rings
Keystone Pkwy Entrance and Exit Ramps 24,477$ 21,792.25
th 5,760$ 5,128.22St
Main St & ClayCenter Rd Roundabout*4,822$ 4,293.10
Main St & Ditch Rd Roundabout*4,522$ 4,026.01
Main St & Gray RdRoundabout*5,300$ 4,718.67
Main St & Hazel Dell Pkwy Roundabout*3,896$ 3,468.67
Main St & Illinois StRoundabout*4,718$ 4,200.51
Main St & Keystone Pkwy Roundabout*16,589$ 14,769.44
Main St & Spring Mill RdRoundabout*4,904$ 4,366.11
Main St & Towne RdRoundabout*2,993$ 2,664.71
th 1,340$ 1,193.02St, EofHazel Dell- (near 5829 E116th St)
th 40,088$ 35,690.97
th 7,440$ 6,623.95
th 7,674$ 6,832.28StfromShelborneRd. toTowne Rd
stth 2,063$ 1,836.72St. to146 St
6,110$ 5,439.83include32treeringsonNandSsideofDorset)
21,776$ 19,387.51
thth 7,780$ 6,926.65to126St
3,626$ 3,228.281,650 ofthis isrock mulch btwn Illinois & Spring Mill)
7,915$ 7,046.85
thrd 13,989$ 12,454.62SttoSouthof103St
14,437$ 12,853.48
thth 31,219$ 27,794.76Stto106St
stth 2,475$ 2,203.53Stto146St
607$ 540.42
thth 45,182$ 40,226.23Stto146St
st 910$ 810.19MetallicModernSculptureArea (1Ave SW)
Nash Building- E side1,040$ 925.93
Oak Ridge Rd & Adios Pass Roundabout*4,305$ 3,832.81
Oak Ridge Rd & Bennett RdRoundabout*4,564$ 4,063.40
Old Meridian St & Guilford Ave Roundabout*4,711$ 4,194.28
Old Meridian & Pennsylvania659$ 586.72
Olivia Building (fromstreet tobuilding along Main St & Old Meridian)*11,626$ 10,350.81
rd 2,379$ 2,118.06AveSignBeds (includes raised beds, trees, sidewalk)*
Pennsylvania St & City Center DrRoundabout*5,614$ 4,998.23
th 1,768$ 1,574.08RangelineRd- Nof136 St- Medians
River Rd & Cherry Creek Blvd7,952$ 7,079.79
rd 18,437$ 16,414.75Ave
R.O.W. Wall Bed- Illinois St - Wall Bed near Ritz Charles3,880$ 3,454.42
Smokey Row Rd & Carey RdRoundabout*25,917$ 23,074.31
Spring Mill Rd & Dorset Blvd Roundabout*491$ 437.14
Spring Mill Rd & Illinois St Roundabout*4,046$ 3,602.22
th 8,803$ 7,837.45SpringmillRd- S of111 on Eside ofroad near fence to106th
Changestothe2022ContractforLandscaping/ MowingAreas
2,370$ 1,164.66111thSt & CollegeRoundabout- landscapingandgrass
5,400$ 2,653.67OldMeridian & CarmelDriveRoundabout- thissqftisturfchangedtolandscape
5,400$ 2,653.67OldMeridian & GrandBlvdRoundabout- thissqftisturfchangedtolandscape
5,400$ 2,653.67OldMeridian & MainStRoundabout- thissqftisturfchangedtolandscape
5,400$ 2,653.67OldMeridian & PennsylvaniaRoundabout- thissqftisturfchanged tolandscape
2,100$ 1,031.98LowesWayRoundaboutatLowes- thissqftisturfchangedtolandscape
2,500$ 1,228.55116th & TowneRdRoundabout- thissqftisturfchangedtolandscape
2,100$ 1,031.98Pennsylvania & MainSt- thissqftisturfchangedtolandscape
2,600$ 1,377.69CarmelDr & Pennsylvania- thissqftisturfchangedtolandscape
1,800$ 925.08116th & Pennsylvania- thissqftisturfchangedtolandscape
3,100$ 1,625.40GrandBlvd & MainSt- thissqftisturfchangedtolandscape
38,170
TOTAL839,586$ 679,529.70
48520$ 19,000.00
2023 Total Landscaping Maintenance Out of Right-of-Way
LOCATIONSQ. FOOTAGE
Carmel Symphony & Repertory Theatre1,055$ 939.28
747$ 665.07
CityCenter & Rangeline (NWCorner Tree Bed)3,236$ 2,881.06
City Hall- Total Square Footage. This will include:*Old Spaghetti Factory Lot (918 S Rangeline Rd),
Carmel Fire Dept & NParking Lot , Carmel Police Dept & NParking Lot, Civic Square Fountain 46,000$ 40,954.51Beds & all4corner beds, CityHall NLawn Beds & Gazebo, City HallBeds Surrounding Building,
City Hall SParking Lot Beds, Japanese Garden Beds, Upper Parking Lot/Overflow Parking Beds
First Ride Sculpture Beds (Main St. and Monon Trail)780$ 694.45
Indiana Design Center (Rangeline Rd.)4,150$ 3,694.81
Old Town Shops (Southeast Parking Lot Area)3,900$ 3,472.23
2,986$ 2,658.48
3,011$ 2,680.74
9,371$ 8,343.15The32treesattheGreenaremulchedwithnon-dyed cedar mulch, not black-dyed hardwood like allother landscape areas)
12,766$ 11,365.77
500$ 445.16
11,500$ 10,238.63rdonWsideofMezzalong3AveandalltreesonSsideofMezzandSofsidewalk)*
TOTAL100,002$ 89,033.33
2023 Total Mowing In Right-of-Way
LocationSq FtAcresPrice per mowExtended price
603 Carson Ct & 618 Johnson Dr- Side Ditches5,6630.13$ 8.90 $ 249.07
th 31,1820.72$ 48.98 $ 1,371.422711E96St
12000 Shelborne Rd26,2830.60$ 41.28$ 1,155.96
407 Smokey Row Rd4,9830.11$ 7.83 $ 219.16
th 19,1620.44$ 30.10 $ 842.775840 & 6020 E. 116 St
702 Adams Corner Lot19,6890.45$ 30.93 $ 865.95
805 Oswego Rd6,1880.14$ 9.72 $ 272.16
12999 Pennsylvania St3630.01$ 0.57 $ 15.97
rd 6,6050.15$ 10.37 $ 290.503Ave & City Center Dr- Roundabout and divider islands
rd 8000.02$ 1.26 $ 35.193AvenearTarkingtonGarage- Median
4th St & S Rangeline Rd Roundabout16,5660.38$ 26.02 $ 728.59
th 9,9460.23$ 15.62 $ 437.4496St. and Commerce Dr.*- Roundabout, median, divider islands, and R.O.W. turf
th 16,7800.39$ 26.36 $ 738.0196andDitchRd.*- Roundabout turf- now with NW corner
th 3,3040.08$ 5.19 $ 145.3196
th 97,7852.24$ 153.60 $ 4,300.7196
th 11,4910.26$ 18.05 $ 505.3996St & Hazel Dell Pkwy- Roundabout and divider islands
th 14,0640.32$ 22.09 $ 618.5596St & Priority Way- Roundabout and divider islands
96th St and Delegates Row13,5520.31$ 21.29 $ 596.03
96th St and Gray Rd Roundabout14,3670.33$ 22.57 $ 631.88
96th St and Haverstick Rd20,1590.46$ 31.66 $ 886.62
th 4,8290.11$ 7.59 $ 212.3996StandSycamoreRd- East and West side
th 38,8800.89$ 61.07 $ 1,709.9996
th 64,8041.49$ 101.79 $ 2,850.1696St. and Shelborne Rd.*- Roundabout, median, divider islands, and R.O.W. turf
th 7,9300.18$ 12.46 $ 348.7796St. and Spring Mill Rd. *- Includes Turf at Roundabout and Divider Islands
th 75,6371.74$ 118.81 $ 3,326.6196St. and Towne Rd.*- Includes Turf at Roundabout and Divider Islands
th 18,4080.42$ 28.91 $ 809.6196St. Medians- East and West of Gray Rd.
th 5,9000.14$ 9.27 $ 259.4998StatKeystone- Islands
thth99St. and Commerce Dr. (including Commerce Dr. to 96 St.) 20,1200.46$ 31.60 $ 884.90Roundabout, median, divider islands, and R.O.W. turf
th 5,1520.12$ 8.09 $ 226.59106Pl & Lexington Ln
th 82,6811.90$ 129.87 $ 3,636.42106
th 3,0660.07$ 4.82 $ 134.85106St & College Ave- Medians and NE corner near car lot
th 5,4300.12$ 8.53 $ 238.82106St & Crooked Stick Dr
th 5,1600.12$ 8.11 $ 226.94106St & Gray Rd*- West side by walking path
th 4360.01$ 0.68 $ 19.18106St & Holiday Dr- handrail- 65' Straight spray
th 3,1890.07$ 5.01 $ 140.26106St & Jordan Rd- N side
th 3,4200.08$ 5.37 $ 150.42106St & Lakeshore Dr W- Ditch at Fire Station
th 23,8010.55$ 37.39 $ 1,046.80106St & Shelborne Rd- N of Fire Station- W side of road to church
106th St & Towne Rd- Roundabout & Divider Islands & N Island64,4521.48$ 101.24 $ 2,834.68
th106St- ROW Property East of Westfield Blvd- 19,5230.45$ 30.67 $ 858.65Southside4sections
th 22,4400.52$ 35.25 $ 986.94106St- West of Gray Rd-North side at hill
th106St. and Ditch Rd.*
40,8210.94$ 64.12 $ 1,795.36Roundaboutturf, 4 divider islands, and R.O.W.
Includes S.W. corner mulch beds with evergreens
th106St. and Shelborne Rd. 20,8320.48$ 32.72 $ 916.22
Roundabout, median, divider islands, and R.O.W. turf
th 29,5100.68$ 46.35 $ 1,297.89106St. and Spring Mill Rd. -Roundabout turf plus 4divider islands
th 5,9710.14$ 9.38 $ 262.61111 & Echo Crest Dr W
111th St & College Ave- NW Side32,0520.74$ 50.35 $ 1,409.69
th111St & Illinois St* 14,4800.33$ 22.74 $ 636.85
Roundabout & Splitter Islands & SE corner
14,0640.32$ 22.09 $ 618.55111thSt & Lexington Dr Roundabout
th 4,8170.11$ 7.57 $ 211.86111St & Spring Mill Rd- Divider islands
th 21,6490.50$ 34.01 $ 952.15116 & Towne- NW corner ROW
th 8300.02$ 1.30 $ 36.50116andRiverRd- Guardrail- NE corner
th116and Shelborne Rd.* 241,2485.54$ 378.94 $ 10,610.40Roundabout, medians, divider islands, and R.O.W. turf
th 18,6990.43$ 29.37 $ 822.41116St & College Ave Roundabout
th 1,4760.03$ 2.32 $ 64.92116St & Eden Glen Dr- North East corner- Weed-eat
116th St & Gray Rd 73,6601.69$ 115.70 $ 3,239.66Roundabout, Lane Dividers & ROW Turf & N to Bridge
th 33,3440.77$ 52.38 $ 1,466.51116St & Gray Rd- To the white church
116th St & Guilford Rd Roundabout31,4800.72$ 49.45 $ 1,384.53
th 15,0210.34$ 23.59 $ 660.64116St & Ruckle- North side at guardrail
116th St & Towne Rd Roundabout- Also- NW corner ROW45,4801.04$ 71.44 $ 2,000.27
th 1,3550.03$ 2.13 $ 59.59116St@RiverRd- the NW corner
th 7,7700.18$ 12.20 $ 341.73116St- East of Hazel Dell- North side
th 15,9730.37$ 25.09 $ 702.51116StfromHazelDelltoRiverRd- South side
th 81,2221.86$ 127.58 $ 3,572.25116St & Towne Rd- SW corner
th 2,0560.05$ 3.23 $ 90.43116St- W of Ditch Rd
th 6680.02$ 1.05 $ 29.38116St- W of Gray- N side of guide wires
th 8,8480.20$ 13.90 $ 389.15116St- W of Gray, S side at field
th116
46,8941.08$ 73.66 $ 2,062.46R.O.W. and 9 Medians (297 Trees)
Medians must be mowed with push mower*
th 130,6803.00$ 205.27 $ 5,747.47116
th116St. and Clay Center Rd.* 18,2720.42$ 28.70 $ 803.63Roundabout, median, divider islands, and R.O.W. turf
th 5,0240.12$ 7.89 $ 220.96116St. and Ditch Rd.*- Roundabout turf
st 7,9950.18$ 12.56 $ 351.63121St. and Shelborne Rd.*- Roundabout
nd 33,4400.77$ 52.53 $ 1,470.73122St & River Rd to Medalist Pkwy
th 7,7550.18$ 12.18 $ 341.07126St. and Shelborne Rd.*- Roundabout
th 21,6690.50$ 34.04 $ 953.03126St & Brookshire Pkwy
th 37,7460.87$ 59.29 $ 1,660.12126St & Gray Rd
th 7,2220.17$ 11.34 $ 317.63126St & High Dr- N.E. Corner
th 37,8440.87$ 59.44 $ 1,664.43126St & River Rd- W to Lynnwood Blvd
th 17,5340.40$ 27.54 $ 771.17126Statbridge & Golf course at Water plant
th 2,3280.05$ 3.66 $ 102.39126St- E of Gray- N side
th 119,7902.75$ 188.16 $ 5,268.52126St. Medians- Shelborne Rd. to Towne Rd.
st131 251,7775.78$ 395.48 $ 11,073.47R.O.W. and Medians (579 Trees)
st131St. and Shelborne Rd.* 180,9314.15$ 284.20 $ 7,957.58Roundabout, median, divider islands, and R.O.W. turf
th136St. and Towne Rd.* 3,5730.08$ 5.61 $ 157.15
Roundabout turf plus 4 divider islands
136th St & Carey Rd*- Roundabout and All of ROW25,9160.59$ 40.71 $ 1,139.82
136th St & Gray Rd- Roundabout, Splitter Islands, & SW Corner20,9090.48$ 32.84 $ 919.60
th 3,9820.09$ 6.25 $ 175.13136St & Illinois St*- Weed-eat by handrail
th 8,5330.20$ 13.40 $ 375.29136St- E of Towne Rd (4 spots)- Both sides of Abercorn St
th136
372,2858.55$ 584.77 $ 16,373.57R.O.W. , Roundabout turf and Medians (407
Trees)
th136St. (Smokey Row) and Range Line Rd.* 36,1500.83$ 56.78 $ 1,589.92
Roundabout, NW Corner, SW Corner
st 7,8970.18$ 12.40 $ 347.32141St & Ivy Bridge Dr- South side to Buckhorn Dr
Avian Way / Cherry Creek Blvd. and Hazel Dell Pkwy. 8,5850.20$ 13.48 $ 377.58Roundaboutturf, 4 divider islands, and R.O.W.
th 1,6990.04$ 2.67 $ 74.72CareyRd- from 146 St to Hawthorne Dr- East side
Carmel City Hall* 45,0001.03$ 70.68 $ 1,979.16NorthLawnofCityHalltobemowedtwiceperweek; Monday and Thursday*
Carmel Dr & City Center*- Roundabout, Medians, & Splitter Islands14,8110.34$ 23.26 $ 651.41
Carmel Dr & Gradle Dr- Side ditch4,5500.10$ 7.15 $ 200.11
Carmel Dr & Guilford Rd*- Roundabout36,2940.83$ 57.01 $ 1,596.26
Carmel Dr & Old Meridian- Roundabout and divider islands20,6060.47$ 32.37 $ 906.28
Carmel Dr & Rangeline Rd- Roundabout & Splitter Islands11,3260.26$ 17.79 $ 498.13
Carmel Fire Station and North Parking Lot*32,0000.73$ 50.26 $ 1,407.40
Carmel Japanese Garden*30,0000.69$ 47.12 $ 1,319.44
Carmel Police Station*20,0000.46$ 31.42 $ 879.63
Cherry Tree Ave & Cherry Tree Rd- The ditch at the curve1,7180.04$ 2.70 $ 75.56
Chester Rd & Lakewood Dr3,3200.08$ 5.21 $ 146.02
City Center Dr & Guilford Rd Roundabout*23,5270.54$ 36.96 $ 1,034.75
City Center Dr & Pennsylvania St- Roundabout22,1530.51$ 34.80 $ 974.32
230,4325.29$ 361.95 $ 10,134.69MediansandR.O.W. (376 Trees)
13,6390.31$ 21.42 $ 599.86
Clay Center Rd- North of 116th St5,8380.13$ 9.17 $ 256.76
Clay Center Rd- South of Main St- Guardrails3,7460.09$ 5.88 $ 164.75
College Ave & I-465- Hills1,3200.03$ 2.07 $ 58.06
th 16,1170.37$ 25.32 $ 708.85StandPennsylvaniaPkwy- Medians and R.O.W.
th 16,3800.38$ 25.73 $ 720.41CommerceDr- 99 St to Retail Pwky- East side
40,5110.93$ 63.63 $ 1,781.73IslandsandR.O.W.
Ditch Rd- from 96th St to just S of 106th St44,3401.02$ 69.65 $ 1,950.13
stthto146St.
332,9757.64$ 523.02 $ 14,644.67Medians, R.O.W. and Roundabout Turf (120 Trees)
Executive Dr & S Rangeline Rd Roundabout18,7620.43$ 29.47 $ 825.18
th 30,1800.69$ 47.41 $ 1,327.36FourpointsaroundCoolCreekBridgeon126St
Grand Blvd- West end- North side6,9650.16$ 10.94 $ 306.33
25,1240.58$ 39.46 $ 1,104.992MediansandR.O.W. (57 Trees)
Gray Rd at Main St- S almost to Wembley Rd- both sides75,5511.73$ 118.67 $ 3,322.83
Gray Rd- Eyebrows- North of Gray Rd on West side of Road22,8240.52$ 35.85 $ 1,003.83
thth 30,7700.71$ 48.33 $ 1,353.30GrayRd- from 116 St to 106 St- West side
ththSt. to 106 St. Medians, R.O.W. and turf at 261,3606.00$ 410.53 $ 11,494.95
Roundabout at 106th St. (217 Trees)
Guilford Rd- N of City Center- E side (sidewalk to curb)1,9740.05$ 3.10 $ 86.82
Guilford Rd- N of City CenterW side (just check)3,7300.09$ 5.86 $ 164.05
Guilford Rd- North of Main St- East side3,2000.07$ 5.03 $ 140.74
Guilford Rd, S of Main St8,2240.19$ 12.92 $ 361.70
Harrowgate to Maplecrest Dr- S side to bridge2,9800.07$ 4.68 $ 131.06
Hawthorne Dr & Smokey Row Rd52,7511.21$ 82.86 $ 2,320.06
Hawthorne Dr W & Carey Rd Roundabout*- Includes all ROW9,6020.22$ 15.08 $ 422.31
ththSt. to 146 St. 2,683,29661.60$ 4,214.81 $ 118,014.79IncludingRoundaboutLawn, Medians, R.O.W. (2000 Trees)
th 10,3800.24$ 16.30 $ 456.53Illinois & 111 St- SE corner
3,9600.09$ 6.22 $ 174.171Median- (7 Trees) & W side ROW
Illinois St & Springmill Turf (Near 465 Overpass) 53,9021.24$ 84.67 $ 2,370.68Roundabout & Splitter Islands & W ROW Area
thIllinoisSt. - 106 St to Carmel Dr 962,12922.09$ 1,511.27 $ 42,315.66IncludesMedians, ROW, 623 Trees, Roundabouts
thSt 221,1425.08$ 347.36 $ 9,726.11IncludesR.O.W. and Medians
Keystone Ave- 96th St to 146th St 611,50814.04$ 960.53 $ 26,894.90SidesandMedians
34,1770.78$ 53.68 $ 1,503.15KeystonePkwyandRangeline- Lowe's Way Connector
Lakefront Ct & Carmel Dr11,0860.25$ 17.41 $ 487.58
17,5960.40$ 27.64 $ 773.89
Main St & Brookshire Pkwy to Gray Rd- S side21,6690.50$ 34.04 $ 953.03
Main St & Gray Rd & Brookshire Pkwy- All of149,9273.44$ 235.50 $ 6,593.98
53,5611.23$ 84.13 $ 2,355.68MainSt & Gray Rd- Roundabout and NW corner heading North
Main St & Hawthorne Dr- N & S side of road- E & W of Hawthorne Dr73,0941.68$ 114.81 $ 3,214.77
Main St & Maplecrest1,2320.03$ 1.94 $ 54.18
Main St & Sherman Dr- S.W. Corner- E and W27,6750.64$ 43.47 $ 1,217.18
Main St & York Dr1,0820.02$ 1.70 $ 47.59
Main St- E of Hazel Dell Pkwy- S side to Double Eagle Dr65,9751.51$ 103.63 $ 2,901.66
Main St- East of Gray Rd to woods- S side34,8480.80$ 54.74 $ 1,532.66
Main St & Guilford Rd Roundabout12,3130.28$ 19.34 $ 541.54
Main St- From Cool Creek W-to Log Cabin- N side2,6400.06$ 4.15 $ 116.11
Main St- Medians & Pennsylvania St Roundabout 108,7612.50$ 170.84 $ 4,783.45MediansbetweenOldMeridian & Pennsylvania St; Penn. RAB & sides
Main St- S side by last bridge to RAB at River Rd79,0611.81$ 124.19 $ 3,477.20
Main St, btwn Cool Creek/ Red Oak- handrail every other time6420.01$ 1.01 $ 28.24
Main St.- Illinois St to Old Meridian St.205,6084.72$ 322.96 $ 9,042.90
Medical Dr @ Governor Sq Apts11,3880.26$ 17.89 $ 500.86
thth 20,7840.48$ 32.65 $ 914.11MichiganRd- 116 St to 96 St
ththSt. to 146 St. 320,5437.36$ 503.50 $ 14,097.89IncludesRoundabouts, Medians, and R.O.W. (130 Trees)
68,2091.57$ 107.14 $ 2,999.92R.O.W., Medians, 4 Roundabouts
Olivia Building*- Main St & Old Meridian St11,8510.27$ 18.62 $ 521.22
Palladium and The Green at City Center- All turf
102,0032.34$ 160.22 $ 4,486.22IncludingCityCenterLandscapeBedsNofCityCenterBuilding*
The Green MUST be mowed Thursday of each week*
th 20,8000.48$ 32.67 $ 914.81PawneeRd & 126 St
Pennsylvania St & Carmel Dr Roundabout29,5270.68$ 46.38 $ 1,298.64
Pennsylvania St. Medians- Old Meridian to 103rd St.291,4166.69$ 457.74 $ 12,816.85
Pointe Pkwy.- Medians Only6,0980.14$ 9.58 $ 268.20
Rangeline and City Center Roundabout and ROW beds10,1950.23$ 16.01 $ 448.39
th 5,5500.13$ 8.72 $ 244.10SttoCircleDr
27,2570.63$ 42.81 $ 1,198.80
th 5,5500.13$ 8.72 $ 244.10RangelineRd- N of 136 St- medians adjusted due to new landscape beds
rd 5,5760.13$ 8.76 $ 245.24StSWtoCreeksideDr- S of 116th St
th 384,6358.83$ 604.17 $ 16,916.74StCommunityDr- Medians and ROW to Tall Timber Run
ndth 51,1771.17$ 80.39 $ 2,250.83RiverRd- 122 St to 126 St
Rohrer Rd- Across from Monon Parking Lot6,9170.16$ 10.86 $ 304.22
th 5,0400.12$ 7.92 $ 221.67RohrerRd- S of 146 St- E side
Saddlebrook Addition- From Towne Rd to Ditch Rd91,3892.10$ 143.55 $ 4,019.41
Shelborne Rd- from South of 116th St to N of 96th St126,2852.90$ 198.36 $ 5,554.18
thSt 12,8850.30$ 20.24 $ 566.70Includes1Median- (154 Trees)
Shelborne Rd. Medians- 126th St. Roundabout, S to Abney Point Dr.26,1360.60$ 41.05 $ 1,149.49
Smokey & Carey-Black handrail and guardrail1,3340.03$ 2.10 $ 58.67
Smokey & Gray Rd.- S of culvert2000.00$ 0.31 $ 8.80
st 9,2430.21$ 14.52 $ 406.52SmokeyRowBridge- E of 1 Ave NE
Smokey- W of Gray Rd ditch N side6800.02$ 1.07 $ 29.91
Spring Mill Rd- 106th St to 146th St
Includes Roundabouts, Medians, & ROW Trees (229 Trees) 1,632,61637.48$ 2,564.45 $ 71,804.54
Spring Mill Rd at 465-N & S of bridge to 96th St73,0501.68$ 114.74 $ 3,212.83
Spring Mill Rd. & Illinois St Roundabout*53,9021.24$ 84.67 $ 2,370.68
Spring Mill Rd. and Dorset*- Roundabout turf plus 4 divider islands5,5970.13$ 8.79 $ 246.16
thSt. to 146th St.
250,9705.76$ 394.21 $ 11,037.98IncludesMedians, R.O.W., and Divider Island (286
Trees)
US- 31; 96th St to 146th St; Includes all roundabouts, side ROWs, medians2,232,18651.24$ 3,506.23 $ 98,174.40
ththSt. to 96 St. 411,8479.45$ 646.91 $ 18,113.56IncludesMedians, R.O.W., and Divider Islands (106 Trees)
1,5700.04$ 2.47 $ 69.05
8,5400.20$ 13.41 $ 333.60
TOTAL AREAS16,288,756373.94$ 25,585.73 $ 716,358.34
2023 Total Mowing Out of Right-of-Way
LocationSq FtAcresPricePrice
th 45,4901.04$ 71.45 $ 2,000.7196 & Westfield Blvd*- NE Corner Lot All
Grassy Area Across from Silver Door Salon at City Center5450.01$ 0.86 $ 23.97
Indiana Design Building- 1st St SW & Rangeline Rd1,3760.03$ 2.16 $ 60.52
Old Meeting Hall2,7690.06$ 4.35 $ 121.78
Tarkington Building- South Side16,5060.37$ 25.93 $ 725.96
Veterans Memorial Lawn*- 3rd Ave across from the Palladium and Center Green20,0000.46$ 31.42 $ 879.63
TOTAL86,6862$ 136.16 $ 3,812.56
Changes tothe 2022 Contract for Landscaping/ Mowing Areas Sq FtAcres
850111thSt & College Roundabout- landscaping and grass
4,800116thSt & Westfield Blvd- Both sides near culvert pipe- grass only
4,800MainSt & Gray Rd- Brookshire Lakes toFire Station- Nside- grass only
TOTAL10,450
1/26/2023
MAINSCAPE LANDSCAPING
FISHERS,, IN 46038 -
108471
13418 BRITTON PARK ROAD
City of Carmel
ONE CIVIC SQUARE
CARMEL, INDIANA 46032-2584
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
INDIANA RETAIL TAX EXEMPT
CERTIFICATE NO. 003120155 002 0
FEDERAL EXCISE TAX EXEMPT
35-6000972
PURCHASE ORDER NUMBER
THIS NUMBER MUST APPEAR ON INVOICES, A/P
VOUCHER, DELIVERY MEMO, PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
VENDOR SHIP
TO
PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT
EXTENSION
Street Department
3400 W. 131st Street
Carmel, IN 46074-
317) 733-2001
00351837
UNITPRICEDESCRIPTIONUNITOFMEASUREQUANTITY
Page 1 of 1
Matt Higginbotham
73664
2201Department:2201Fund:Motor Vehicle Highway FND
43-504.00Account:
Mowing / Landscaping1 $1,414,888.04 $1,414,888.04Each
1,414,888.04SubTotal
1,414,888.04
Send Invoice To:
PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT
SHIPPING INSTRUCTIONS
SHIP PREPAID.
C.O.D. SHIPMENT CANNOT BE ACCEPTED.
PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO.
THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
PAYMENT
A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
CONTROL NO. 108471
ORDERED BY
TITLE
CONTROLLER
Street Department
3400 W. 131st Street
Carmel, IN 46074-
Lee Higginbotham James Crider
317) 733-2001
Commissioner Director of Administration
jj
Cty ®f Carmel
INDIANA RETAIL TAX EXEMPT
CERTIFICATE NO. 0031201550020
Page 1 of 1
PURCHASE ORDER NUMBER
ll //fj
FEDERAL EXCISE TAX EXEMPT 104923
THIS NUMBER MUST APPEAR ON INVOICES, AJPONECIVICSQUARE35-6000972
CARMEL, INDIANA 46032-2584
VOUCHER, DELIVERY MEMO, PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
1/21/2021 00351837
MAINSCAPE LANDSCAPING Street Department
VENDOR 13418 BRITTON PARK ROAD SHIP 3400 W. 131st Street
TO Carmel, IN 46074-
FISHERS„ IN 46038 - 317) 733-2001
PURCHASEID BLANKET CONTRACT PAYMENT TERMS FREIGHT
63366
QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION
Department: 1206 Fund: 101 General Fund
Account., 43-504.00
1 Each Mowing/Landscaping 3,563.14 $3,563.14
Sub Total $3,563.14
Account., 43-609.00
1 Each Mowing / Landscaping $48,856.72
Sub Total
Send Invoice To:
Street Department
3400 W. 131 st Street 110 1 .L
48.856.72
4,90,000. r A
Carmel, IN 46074- +
317) 733-2001 PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT
PAYMENT $52,419.86
SHIPPING INSTRUCTIONS
AIP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
T.O.D. SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY
Terry Killen James Crider
TITLE Commissioner Director of Administration
CONTROL NO. 104923 CONTROLLER
City®f Carme
INDIANA RETAIL TAX EXEMPT
CERTIFICATE NO. 003120155 002 0
FEDERAL EXCISE TAX EXEMPT
ONE CIVIC SQUARE 35-6000972
CARMEL, INDIANA 46032-2584
ORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
Paae 1 of 1
PURCHASE ORDER NUMBER
108470
THIS NUMBER MUST APPEAR ON INVOICES, A/P
VOUCHER, DELIVERY MEMO, PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
1/26/2023 00351837
MAINSCAPE LANDSCAPING
VENDOR 13418 BRITTON PARK ROAD
Street Department
SHIP 3400 W. 131 st Street
TO
Carmel, IN 46074-
FISHERS„ IN 46038 - (317) 733-2001
PURCHASE ID BLANKET CONTRACT PAYMENTTERMS FREIGHT
73663
QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION
Department: 1206 Fund: 101 General Fund
Account: 43-504.00
1 Each Mowing / Landscaping $67,980.00 $67,980.00
Sub Total $67,980.00
Send Invoice To:
Street Department
3400 W. 131 st Street.
Carmel, IN 46074-k
317) 733-2001 PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT
PAYMENT $67,980.00
SHIPPING INSTRUCTIONS
Alp VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
C.O.D. SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 X
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY
Lee Higginbotham James Crider
TITLE Commissioner Director of Administration
CONTROL NO. 108470 CONTROLLER
CzTfshfzHsfdivlijobu21;34bn-Kbo41-3134
National Water Services, LLC
Utilities Department - 2023
Appropriation # 01-6360-03 Fund; P.O.#W10140
Contract Not To Exceed $29,579.00
SECTION 3 CITY'S RESPONSIBILITIES
3.1 City shall provide such information as is reasonably necessary for Professional to understand the Services
requested.
3.2 City shall provide all data required for provision of Services. Professional may assume that all data so provided
is correct and complete.
3.3. City shall arrange for Professional to enter upon public and private property as reasonably required for
Professional to perform the Services.
3.4 City shall designate payment of the Services from City budget appropriation number 01-6360-03 funds.
3.5 City shall designate the Mayor or his duly authorized representative to act on City’s behalf on all matters
regarding the Services.
SECTION 4 PROFESSIONAL'S RESPONSIBILITIES
4.1 Professional shall perform the Services pursuant to the terms of this Agreement and within any applicable time
and cost estimate.
4.2 Professional shall coordinate with City its performance of the Services.
4.3 Professional shall provide the Services by following and applying at all times reasonable and lawful standards
as accepted in the industry.
SECTION 5 COMPENSATION
5.1 Professional estimates that the total price for the Services to be provided to City hereunder shall be no more
than Twenty Nine Thousand Five Hundred Seventy Nine Dollars ($29,579.00) (the “Estimate”). Professional
shall submit an invoice to City no more than once every thirty (30) days for Services provided City during the
time period encompassed by such invoice. Invoices shall be submitted on a form containing the same
information as that contained on the Professional Services Invoice attached hereto as Exhibit B, incorporated
herein by this reference. City shall pay Professional for all undisputed Services rendered and stated on such
invoice within thirty five (35) days from the date of City’s receipt of same.
5.2 Professional agrees not to provide any Services to City that would cause the total cost of same to exceed the
Estimate, without City’s prior written consent.
S:\\Contracts\\Departments\\Utilities\\National Water Services, LLC Professional Services.docx:1/19/2023 10:42 AM\]
2
National Water Services, LLC
Utilities Department - 2023
Appropriation # 01-6360-03 Fund; P.O.#W10140
Contract Not To Exceed $29,579.00
SECTION 6 TERM
Unless otherwise terminated in accordance with the termination provisions set forth inSection 7.1 hereinbelow,
this Agreement shall be in effect from the Effective Date through December 31, 2023, and shall, on the first
day of each January thereafter, automatically renew for a period of one (1) calendar year, unless otherwise
agreed by the parties hereto.
SECTION 7 MISCELLANEOUS
7.1 Termination
7.1.1 The obligation to provide all or any portion of the Services under this Agreement may be terminated
by City or Professional, without cause, upon thirty (30) days’ notice.
7.1.2 The obligation to provide all or any portion of the Services under this Agreement may be terminated
by City, for cause, immediately upon Professional’s receipt of City’s “Notice to Cease Services.”
7.1.3 In the event of full or partial Agreement termination, and as full and complete compensation
hereunder, Professional shall be paid for all such Services rendered and expenses incurred as of the
date of termination that are not in dispute, except that such payment amount shall not exceed the
Estimate. Disputed compensation amounts shall be resolved as allowed by law.
7.2 Binding Effect
City and Professional, and their respective officers, officials, agents, partners and successors in interest are
bound to the other as to all Agreement terms, conditions and obligations.
7.3 No Third Party Beneficiaries
Nothing contained herein shall be construed to give rights or benefits to anyone other than the parties hereto.
7.4 Relationship
The relationship of the parties hereto shall be as provided for in this Agreement, and neither Professional nor
any of its agents, employees or contractors are City employees. Professional shall have the sole responsibility
to pay to or for its agents, employees and contractors all statutory, contractual and other benefits and/or
obligations as they become due. Professional hereby warrants and indemnifies City for and from any and all
costs, fees, expenses and/or damages incurred by City as a result of any claim for wages, benefits or otherwise
by any agent, employee or contractor of Professional regarding or related to the subject matter of this
Agreement. This indemnification obligation shall survive the termination of this Agreement.
S:\\Contracts\\Departments\\Utilities\\National Water Services, LLC Professional Services.docx:1/19/2023 10:42 AM\]
3
National Water Services, LLC
Utilities Department - 2023
Appropriation # 01-6360-03 Fund; P.O.#W10140
Contract Not To Exceed $29,579.00
7.5 Insurance
7.5.1 Professional shall, as a condition precedent to this Agreement, purchase and thereafter maintain such
insurance as will protect it and City from the claims set forth below which may arise out of or result from
Professional's operations under this Agreement, whether such operations be by Professional or by its
subcontractors or by anyone directly or indirectly employed by any of them, or by anyone directly for whose
acts any of them may be liable:
1) Claims under Worker's Compensation and Occupational Disease Acts, and any other
employee benefits acts applicable to the performance of the work;
2) Claims for damages because of bodily injury and personal injury, including death, and;
3) Claims for damages to property.
Professional's insurance shall be not less than the amounts shown below:
A. Commercial General Liability (Occurrence Basis)
Bodily Injury, personal injury, property damage,
Contractual liability, product/completed operations
Each Occurrence Limit $1,000,000.00
Damage to Rented Premises $100,000.00
each occurrence)
Medical Expense Limit $5,000.00
Personal and Advertising Injury Limit $500,000.00
General Aggregate Limit $2,000,000.00 (Other than
Products Completed
Operations)
NOTE: GENERAL AGGREGATE TO APPLY PER PROJECT
Products/Completed Operations $1,000,000.00
B. Auto Liability $1,000,000.00 (combined
single limit) (owned, hired & non-owned)
Bodily injury & property damage $1,000,000.00
each accident
C. Excess/Umbrella Liability $2,000,000 (each occurrence
S:\\Contracts\\Departments\\Utilities\\National Water Services, LLC Professional Services.docx:1/19/2023 10:42 AM\]
4
National Water Services, LLC
Utilities Department - 2023
Appropriation # 01-6360-03 Fund; P.O.#W10140
Contract Not To Exceed $29,579.00
and aggregate)
D. Worker's Compensation & Disability Statutory
E. Employer’s Liability:
Bodily Injury by Accident/Disease: $100,000 each employee
Bodily Injury by Accident/Disease: $250,000 each accident
Bodily Injury by Accident/Disease: $500,000 policy limit
F. Professional Liability Insurance. The Professional shall carry and maintain during the
continuance of this Agreement, professional liability insurance in the amount of
2,000,000 for single limit claims and $3,000,000 in the aggregate. The Professional's
policy of insurance shall contain prior acts coverage sufficient to cover all Services
performed by the Professional for this Project. Upon City's request, Professional shall
give prompt written notice to City of any and all claims made against this policy during
the period in which this policy is required to be maintained pursuant to this Agreement.
If the insurance is written on a claims-made basis and coverage is cancelled at any
time, the Professional will obtain, at its cost, an extended reporting endorsement
which provides continuing coverage for claims based upon alleged acts or omissions
during the term of the Agreement until all applicable statute of limitation periods have
expired.
7.5.2 Professional shall provide the City with a certificate of insurance, naming the City as an
additional insured," showing such coverage then in force (but not less than the amount shown above)
shall be filed with City prior to commencement of any work. These certificates shall contain a provision
that the policies and the coverage afforded will not be canceled until at least thirty (30) days after
written notice has been given to City.
7.5.3 Professional may, with the prior approval of the City, substitute different types of coverage for
those specified if the total amount of required protection is not reduced. Professional shall be
responsible for all deductibles.
7.5.4Nothing in the above provisions shall operate as or be construed as limiting the amount of liability
of Professional to the above enumerated amounts.
7.6 Liens
Professional shall not cause or permit the filing of any lien on any of City’s property. In the event such a lien is
filed and Professional fails to remove it within ten (10) days after the date of filing, City shall have the right to
pay or bond over such lien at Professional’s sole cost and expense.
S:\\Contracts\\Departments\\Utilities\\National Water Services, LLC Professional Services.docx:1/19/2023 10:42 AM\]
5
National Water Services, LLC
Utilities Department - 2023
Appropriation # 01-6360-03 Fund; P.O.#W10140
Contract Not To Exceed $29,579.00
7.7 Default
In the event Professional: (a) repudiates, breaches or defaults under any of the terms or conditions of this
Agreement, including Professional’s warranties; (b) fails to perform the Services as specified; (c) fails to make
progress so as to endanger timely and proper completion of the Services and does not correct such failure or
breach within five (5) business days after receipt of notice from City specifying same; or (d) becomes insolvent,
files, or has filed against it, a petition for receivership, makes a general assignment for the benefit of creditors
or dissolves, each such event constituting an event of default hereunder, City shall have the right to terminate
all or any part of this Agreement, without liability to Professional and to exercise any other rights or remedies
available to it at law or in equity.
7.8 Government Compliance
Professional agrees to comply with all laws, executive orders, rules and regulations applicable to Professional’s
performance of its obligations under this Agreement, all relevant provisions of which being hereby incorporated
herein by this reference, to keep all of Professionals’ required professional licenses and certifications valid and
current, and to indemnify and hold harmless City from any and all losses, damages, costs, liabilities, damages,
costs and attorney fees resulting from any failure by Professional to do so. This indemnification obligation shall
survive the termination of this Agreement.
7.9 Indemnification
Professional shall indemnify and hold harmless City and its officers, officials, employees and agents from all
losses, liabilities, claims, judgments and liens, including, but not limited to, all damages, costs, expenses and
attorney fees arising out of any intentional or negligent act or omission of Professional and/or any of its
employees, agents or contractors in the performance of this Agreement. This indemnification obligation shall
survive the termination of this Agreement.
7.10 Discrimination Prohibition
Professional represents and warrants that it and each of its employees, agents and contractors shall comply
with all existing and future laws prohibiting discrimination against any employee, applicant for employment
and/or other person in the subcontracting of work and/or in the performance of any Services contemplated by
this Agreement with respect to hire, tenure, terms, conditions or privileges of employment or any matter directly
or indirectly related to employment, subcontracting or work performance hereunder because of race, religion,
color, sex, handicap, national origin, ancestry, age, disabled veteran status or Vietnam era veteran status. This
indemnification obligation shall survive the termination of this Agreement.
S:\\Contracts\\Departments\\Utilities\\National Water Services, LLC Professional Services.docx:1/19/2023 10:42 AM\]
6
National Water Services, LLC
Utilities Department - 2023
Appropriation # 01-6360-03 Fund; P.O.#W10140
Contract Not To Exceed $29,579.00
7.11 E-Verify
Pursuant to I.C. § 22-5-1.7 et seq., Professional shall enroll in and verify the work eligibility status of all of its
newly-hired employees using the E-Verify program, if it has not already done so as of the date of this
Agreement. Professional is further required to execute the attached Affidavit, herein referred to as Exhibit C,
which is an Affidavit affirming that: (i) Professional is enrolled and is participating in the E-Verify program, and
ii) Professional does not knowingly employ any unauthorized aliens. This Addendum incorporates by
reference, and in its entirety, attached Exhibit C. In support of the Affidavit, Professional shall provide the City
with documentation that it has enrolled and is participating in the E-Verify program. This Agreement shall not
take effect until said Affidavit is signed by Professional and delivered to the City’s authorized representative.
Should Professional subcontract for the performance of any work under this Addendum, the
Professional shall require any subcontractor(s) to certify by affidavit that: (i) the subcontractor does not
knowingly employ or contract with any unauthorized aliens, and (ii) the subcontractor has enrolled and is
participating in the E-Verify program. Professional shall maintain a copy of such certification for the duration of
the term of any subcontract. Professional shall also deliver a copy of the certification to the City within seven
7) days of the effective date of the subcontract.
If Professional, or any subcontractor of Professional, knowingly employs or contracts with any
unauthorized aliens, or retains an employee or contract with a person that the Professional or subcontractor
subsequently learns is an unauthorized alien, Professional shall terminate the employment of or contract with
the unauthorized alien within thirty (30) days (“Cure Period”). Should the Professional or any subcontractor of
Professional fail to cure within the Cure Period, the City has the right to terminate this Agreement without
consequence.
The E-Verify requirements of this Agreement will not apply, should the E-Verify program cease to exist.
7.12 Severability
If any provision of this Agreement is held to be invalid, illegal or unenforceable by a court of competent
jurisdiction, that provision shall be stricken, and all other provisions of this Agreement that can operate
independently of same shall continue in full force and effect.
7.13 Notice
Any notice, invoice, order or other correspondence required or allowed to be sent pursuant to this Agreement
shall be written and either hand-delivered or sent by prepaid U.S. certified mail, return receipt requested,
addressed to the parties as follows:
CITY:
City of Carmel City of Carmel
Utilities Department Office of Corporation Counsel
nd30WMainSt, 2 Floor One Civic Square
Carmel, Indiana 46032 Carmel, Indiana 46032
S:\\Contracts\\Departments\\Utilities\\National Water Services, LLC Professional Services.docx:1/19/2023 10:42 AM\]
7
National Water Services, LLC
Utilities Department - 2023
Appropriation # 01-6360-03 Fund; P.O.#W10140
Contract Not To Exceed $29,579.00
PROFESSIONAL:
National Water Services, LLC
PO Box 230
Paoli, Indiana 47454
Notwithstanding the above, City may orally provide to Professional any notice required or permitted by this
Agreement, provided that such notice shall also then be sent as required by this paragraph within ten (10)
business days from the date of such oral notice.
7.14 Effective Date
The effective date (“Effective Date”) of this Agreement shall be the date on which the last of the parties hereto
executes same.
7.15 Governing Law; Lawsuits
This Agreement shall be governed by and construed in accordance with the laws of the State ofIndiana, except
for its conflict of laws provisions, as well as by all ordinances and codes of the City of Carmel, Indiana. The
parties agree that, in the event a lawsuit is filed hereunder, they waive any right to a jury trial they may have,
agree to file such lawsuit in an appropriate court in Hamilton County, Indiana only, and agree that such court
is the appropriate venue for and has jurisdiction over same.
7.16 Waiver
Any delay or inaction on the part of either party in exercising or pursuing its rights and/or remedies hereunder
or under law shall not operate to waive any such rights and/or remedies nor in any way affect the rights of such
party to require such performance at any time thereafter.
7.17 Non-Assignment
Professional shall not assign or pledge this Agreement nor delegate its obligations hereunder without City’s
prior written consent.
7.18 Entire Agreement
This Agreement contains the entire agreement of and between the parties hereto with respect to the subject
matter hereof, and no prior agreement, understanding or representation pertaining to such subject matter,
written or oral, shall be effective for any purpose. No provision of this Agreement may be amended, added to
or subtracted from except by an agreement in writing signed by both parties hereto and/or their respective
successors in interest. To the extent any provision contained in this Agreement conflicts with any provision
contained in any exhibit attached hereto, the provision contained in this Agreement shall prevail.
S:\\Contracts\\Departments\\Utilities\\National Water Services, LLC Professional Services.docx:1/19/2023 10:42 AM\]
8
National Water Services, LLC
Utilities Department - 2023
Appropriation # 01-6360-03 Fund; P.O.#W10140
Contract Not To Exceed $29,579.00
7.19 Representation and Warranties
Each party hereto represents and warrants that it is authorized to enter into this Agreement and that any person
or entity executing this Agreement on behalf of such party has the authority to bind such party or the party
which they represent, as the case may be.
7.20 Headings
All headings and sections of this Agreement are inserted for convenience only and do not form a part of this
Agreement nor limit, expand or otherwise alter the meaning of any provision hereof.
7.21 Advice of Counsel
The parties warrant that they have read this Agreement and fully understand it, have had an opportunity to
obtain the advice and assistance of counsel throughout the negotiation of same, and enter into same freely,
voluntarily, and without any duress, undue influence or coercion.
7.22 Copyright
City acknowledges that various materials which may be used and/or generated by Professional in performance
of Services, including forms, job description formats, comprehensive position questionnaire, compensation and
classification plan and reports are copyrighted. City agrees that all ownership rights and copyrights thereto lie
with Professional, and City will use them solely for and on behalf of its own operations. City agrees that it will
take appropriate action with its employees to satisfy its obligations with respect to use, copying, protection and
security of Professional’s property.
7.23 Personnel
Professional represents that it has, or will secure at its own expense, all personnel required in performing the
services under this agreement. Such personnel shall not be employees of or have any contractual relationship
with City. All of the services required hereunder will be performed by Professional or under his supervision and
all personnel engaged in the work shall be fully qualified to perform such services.
7.24 Records and Inspections
Professional shall maintain full and accurate records with respect to all matters covered under this agreement
for three (3) years after the expiration or early termination of this Agreement. City shall have free access at all
proper times to such records and the right to examine and audit the same and to make transcripts there from,
and to inspect all program data, documents, proceedings and activities.
S:\\Contracts\\Departments\\Utilities\\National Water Services, LLC Professional Services.docx:1/19/2023 10:42 AM\]
9
National Water Services, LLC
Utilities Department - 2023
Appropriation # 01-6360-03 Fund; P.O.#W10140
Contract Not To Exceed $29,579.00
7.25 Accomplishment of Project
Professional shall commence, carry on, and complete the project with all practicable dispatch, in a sound
economical and efficient manner, in accordance with the provisions thereof and all applicable laws. In
accomplishing the project, Professional shall take such steps as are appropriate to ensure that the work
involved is properly coordinated with related work being carried on within City’s organization.
7.26 Debarment And Suspension
7.26.1 The Professional certifies by entering into this Agreement that neither it nor its principals nor any of its
subcontractors are presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily
excluded from entering into this Agreement by any federal agency or by any department, agency or political
subdivision of the State of Indiana. The term “principal” for purposes of this Agreement means an officer,
director, owner, partner, key employee or other person with primary management or supervisory
responsibilities, or a person who has a critical influence on or substantive control over the operations of the
Professional.
7.26.2 The Professional certifies that it has verified the state and federal suspension and debarment status
for all subcontractors receiving funds under this Agreement and shall be solely responsible for any recoupment,
penalties or costs that might arise from use of a suspended or debarred subcontractor. The Professional shall
immediately notify the City if any subcontractor becomes debarred or suspended, and shall, at the City’s
request, take all steps required by the City to terminate its contractual relationship with the subcontractor for
work to be performed under this Agreement.
7.27 Access to Public Records Act
Professional understands and agrees that any “public record”, as that term is defined in Indiana Code 5-14-3-
2(m), as amended, that is related to the subject matter of this Agreement, whether the same is in the
possession or control of the Professional or the City, shall be subject to release under and pursuant to the
provisions of Indiana’s Access to Public Records Act, as codified in Indiana Code 5-14-3-1, et seq., as
amended.
7.28 Iran Certification
Pursuant to I.C. § 5-22-16.5, the Professional shall certify that, in signing this Agreement, it does not engage
in investment activities within the Country of Iran.
S:\\Contracts\\Departments\\Utilities\\National Water Services, LLC Professional Services.docx:1/19/2023 10:42 AM\]
10
Exhibit A
EXHIBIT B
Invoice
Date:
Name of Company:
Address & Zip:
Telephone No.:
Fax No.:
Project Name:
Invoice No.
Purchase Order No:
Goods Services
Person Providing Date Goods/Services Provided Cost Per Hourly Total
Goods/Services Goods/ (Describe each good/service Item Rate/
Service separately and in detail) Hours
Provided Worked
GRAND TOTAL
Signature
Printed Name
CzTfshfzHsfdivlijobu23;36qn-Kbo38-3134
CzTfshfzHsfdivlijobu:;63bn-Kbo41-3134
Preventative Maintenance Agreement For:
Carmel Fire Department Station 41
1 Civic Square
Carmel, IN 46032
This Preventative Maintenance Agreement is designed to provide the following benefits:
Increase Energy Efficiency
Reduce Mechanical Failure
Improve Comfort Conditions
Improve Overall System Reliability
Assist with Maintenance Issues
Sexson Mechanical Company will provide the services in accordance with the schedules, terms
and conditions on the pages which are attached and listed below.
Type of Service:
Preventive Maintenance Program with inspections to be performed per attached
document for one year. Any repairs will be invoiced at Preferred hourly rates.
Agreement coverage will begin on:
January 16th, 2023, through January 15th, 2024
The agreement price is $3,200.00 for one year, to be paid $800.00 per quarter.
The coverages included in this agreement, including terms, conditions and schedules attached,
will constitute the entire agreement between Sexson Mechanical Company and City of Carmel.
This agreement is the property of Sexson Mechanical Company and is provided for the
customer's use only. No waivers, changes, or modification of any terms and conditions shall be
binding on Sexson Mechanical Company unless made in writing and signed by authorized
management of Sexson Mechanical Company.
Sexson Mechanical Company, LLC
1001 Co1mnerce Parkway South Drive, Suite A Greenwood, IN 46143 Office: 317 884-0010 Fax: 317 884-0040
Page I I
Exhibit A
Clint Rempe Authorized Representative
Service Account Manager
Emergency Services and Rates
Emergency services, repair labor and materials not covered by this
agreement will be invoiced separately. Materials are billed at consumer
list price plus 15%.
Hourly Rate -7a.m. to 3:30p.m. Monday -Friday $ 95.00/hour
Overtime Rate $ 120.00/hour
Premium Hours Sundays and Holidays $ 150.00/hour
Truck Charge $ 75.00
These services are performed on a Time and Material basis. When
circumstances permit, an estimate for the costs of alterations and repairs
will be submitted for approval.
Equipment Covered Includes
Carmel Fire Department Station 41
10)Fan Coil Units
4)Pumps
4)Radiant Tube Heater
14)Mini split AHUs
3)Multi Split heat pumps
All maintenance will be performed according to the manufacturer's
recommendations.
Sexson Mechanical Company, LLC
1001 Co1mnerce Parkway South Drive, Suite A Greenwood, IN 46143 Office: 317 884-0010 Fax: 317 884-0040
Page I 3
Terms and Conditions
General
1.Sexson Mechanical Company agrees to perform all work in a careful and workman-like
manner and to furnish only materials of good quality.
2.The client agrees to operate and maintain the equipment covered by this agreement in
accordance with the manufacturer's guidelines of operation
3.The customer will provide reasonable access to all areas and equipment.
4.All tests and inspections and non-emergency repair or replacement will be performed during
normal working hours, 7:00 a.m. to 3:30 p.m., Monday through Friday.
5.Emergency repairs outside of normal working hours will be billed at overtime rates.
6.The customer will notify Sexson Mechanical Company of any defect in the system promptly
when it becomes known to them.
7.If any emergency call is made at the customer's request and no defect is found to be present,
Sexson Mechanical Company may charge the customer at the preferred customer rate for
such services.
8.In addition to any price specified on the face hereof, the customer shall pay and be
responsible for the gross amount of any present or future sales, use, excise, value added, or
other similar tax, however designated, applicable to the price, sale or delivery or any
products, services or the work furnished hereunder or for their use by Sexson Mechanical
Company on behalf of the customer whether such tax shall be local, state or federal in
nature. This will include but not be limited to the recovery; recycling, reclamation,
handling and disposal of all refrigerants or halons and the additional costs incurred
for refrigerant tax and/or increased costs due to shortages.
9.Payment for the maintenance agreement will be made in advance of the period during in
which the service is provided.
Sexson Mechanical Company, LLC
1001 Co1mnerce Parkway South Drive, Suite A Greenwood, IN 46143 Office: 317 884-0010 Fax: 317 884-0040
Page 14
10.Sexson Mechanical Company will adjust the price of this agreement annually on the
anniversary date to reflect prevailing labor and material costs.
11.Acceptance of this agreement by Sexson Mechanical Company assumes that all systems and
equipment covered are in functioning condition. If repairs are found necessary during the
new agreement start up inspection or an inspection visit, a repair proposal will be submitted
for approval. If repair proposal is declined, the non-functioning items will be eliminated
from the maintenance agreement and the agreement price adjusted accordingly or the
agreement may be canceled or otherwise revised.
12.Repair, replacement, and emergency service provisions apply only to the systems and
equipment covered by this agreement. Repair or replacement of non-maintainable parts of
the system(s) such as, but not limited to, piping, unit cabinets, insulating material, electrical
wiring, structural supports, and other non-moving parts are not included in this agreement.
13.If the system(s) or equipment covered is altered, modified, changed, or moved this
agreement may be adjusted accordingly or terminated.
Limitations of Liability and Indemnities
1.Sexson Mechanical Company will not be liable for damage or loss caused by delay in
installation or interrupted service due to fire, flood, corrosive substance in the air, strike
lockout, dispute with workmen, inability to obtain material or services, commotion, war,
partial or complete failure of the sprinkler system to function, act of God, or any other
causes beyond Sexson Mechanical Company reasonable control.
2.In no event, whether as a result of breach of contract, or any tort including negligence or
otherwise shall Sexson Mechanical Company or its suppliers, employees, or agents be liable
for any special, consequential, incidental, or penal damage including, but not limited to, loss
of profit or revenues loss of use of any products, machinery, equipment, damage to
associated equipment, cost of capital, cost of substitute products, facilities, services or
replacement power, down time costs, lost profits, or claims of Buyer's customers for such
damages.
3.No other warranty or other liability is given and no other affirmation of Sexson Mechanical
Company by word or action shall constitute a warranty. This warranty is expressly in lieu of
any other expressed or implied warranty including any implied warranty or merchantability
of fitness, and any other obligation on the part of Sexson Mechanical Company.
Sexson Mechanical Company, LLC
1001 Co1mnerce Parkway South Drive, Suite A Greenwood, IN 46143 Office: 317 884-0010 Fax: 317 884-0040
Page I 5
4.Sexson Mechanical Company warrants materials only to the extent and for the time period
said materials are warranted to Sexson Mechanical Company by the manufacturer of the
same. Sexson Mechanical Company liability, if any, upon any warranty, either expressed or
implied, shall be limited to replacement of defective materials and correction of faulty
workmanship which is in violation of local, state, or federal building codes at the time of
performance of the work by Sexson Mechanical Company.
Sexson Mechanical Company, LLC
1001 Co1mnerce Parkway South Drive, Suite A Greenwood, IN 46143 Office: 317 884-0010 Fax: 317 884-0040
Page I 6
Preventative Maintenance Agreement For:
Carmel Fire Department Station 42
3610 W. 106th Street
Carmel, IN 46032
This Preventative Maintenance Agreement is designed to provide the following benefits:
Increase Energy Efficiency
Reduce Mechanical Failure
Improve Comfort Conditions
Improve Overall System Reliability
Assist with Maintenance Issues
Sexson Mechanical Company will provide the services in accordance with the schedules, terms
and conditions on the pages which are attached and listed below.
Type of Service:
Preventive Maintenance Program with inspections to be performed per attached
document for one year. Any repairs will be invoiced at Preferred hourly rates.
Agreement coverage will begin on:
January 16th, 2023, through January 15th, 2024
The agreement price is $1,472.00 for one year, to be paid $368.00 per quarter.
The coverages included in this agreement, including terms, conditions and schedules attached,
will constitute the entire agreement between Sexson Mechanical Company and City of Carmel.
This agreement is the property of Sexson Mechanical Company and is provided for the
customer's use only. No waivers, changes, or modification of any terms and conditions shall be
binding on Sexson Mechanical Company unless made in writing and signed by authorized
management of Sexson Mechanical Company.
Sexson Mechanical Company, LLC
1001 Co1mnerce Parkway South Drive, Suite A Greenwood, IN 46143 Office: 317 884-0010 Fax: 317 884-0040
Page I I
Clint Rempe Authorized Representative
Service Account Manager
Emergency Services and Rates
Emergency services, repair labor and materials not covered by this
agreement will be invoiced separately. Materials are billed at consumer
list price plus 15%.
Hourly Rate -7a.m. to 3:30p.m. Monday -Friday $ 95.00/hour
Overtime Rate $ 120.00/hour
Premium Hours Sundays and Holidays $ 150.00/hour
Truck Charge $ 75.00
These services are performed on a Time and Material basis. When
circumstances permit, an estimate for the costs of alterations and repairs
will be submitted for approval.
Equipment Covered Includes
Carmel Fire Department Station 42
4)Condensers
4)Air handlers
2)Tube Heaters
All maintenance will be performed according to the manufacturer's
recommendations.
Sexson Mechanical Company, LLC
1001 Co1mnerce Parkway South Drive, Suite A Greenwood, IN 46143 Office: 317 884-0010 Fax: 317 884-0040
Page I 3
Terms and Conditions
General
1.Sexson Mechanical Company agrees to perform all work in a careful and workman-like
manner and to furnish only materials of good quality.
2.The client agrees to operate and maintain the equipment covered by this agreement in
accordance with the manufacturer's guidelines of operation
3.The customer will provide reasonable access to all areas and equipment.
4.All tests and inspections and non-emergency repair or replacement will be performed during
normal working hours, 7:00 a.m. to 3:30 p.m., Monday through Friday.
5.Emergency repairs outside of normal working hours will be billed at overtime rates.
6.The customer will notify Sexson Mechanical Company of any defect in the system promptly
when it becomes known to them.
7.If any emergency call is made at the customer's request and no defect is found to be present,
Sexson Mechanical Company may charge the customer at the preferred customer rate for
such services.
8.In addition to any price specified on the face hereof, the customer shall pay and be
responsible for the gross amount of any present or future sales, use, excise, value added, or
other similar tax, however designated, applicable to the price, sale or delivery or any
products, services or the work furnished hereunder or for their use by Sexson Mechanical
Company on behalf of the customer whether such tax shall be local, state or federal in
nature. This will include but not be limited to the recovery; recycling, reclamation,
handling and disposal of all refrigerants or halons and the additional costs incurred
for refrigerant tax and/or increased costs due to shortages.
9.Payment for the maintenance agreement will be made in advance of the period during in
which the service is provided.
I 0. Sexson Mechanical Company will adjust the price of this agreement annually on the
anniversary date to reflect prevailing labor and material costs.
Sexson Mechanical Company, LLC
1001 Co1mnerce Parkway South Drive, Suite A Greenwood, IN 46143 Office: 317 884-0010 Fax: 317 884-0040
Page 14
11.Acceptance of this agreement by Sexson Mechanical Company assumes that all systems and
equipment covered are in functioning condition. If repairs are found necessary during the
new agreement start up inspection or an inspection visit, a repair proposal will be submitted
for approval. If repair proposal is declined, the non-functioning items will be eliminated
from the maintenance agreement and the agreement price adjusted accordingly or the
agreement may be canceled or otherwise revised.
12.Repair, replacement, and emergency service provisions apply only to the systems and
equipment covered by this agreement. Repair or replacement of non-maintainable parts of
the system( s) such as, but not limited to, piping, unit cabinets, insulating material, electrical
wiring, structural supports, and other non-moving parts are not included in this agreement.
13.If the system(s) or equipment covered is altered, modified, changed, or moved this
agreement may be adjusted accordingly or terminated.
Limitations of Liability and Indemnities
1.Sexson Mechanical Company will not be liable for damage or loss caused by delay in
installation or interrupted service due to fire, flood, corrosive substance in the air, strike
lockout, dispute with workmen, inability to obtain material or services, commotion, war,
partial or complete failure of the sprinkler system to function, act of God, or any other
causes beyond Sexson Mechanical Company reasonable control.
2.In no event, whether as a result of breach of contract, or any tort including negligence or
otherwise shall Sexson Mechanical Company or its suppliers, employees, or agents be liable
for any special, consequential, incidental, or penal damage including, but not limited to, loss
of profit or revenues loss of use of any products, machinery, equipment, damage to
associated equipment, cost of capital, cost of substitute products, facilities, services or
replacement power, down time costs, lost profits, or claims of Buyer's customers for such
damages.
3.No other warranty or other liability is given and no other affirmation of Sexson Mechanical
Company by word or action shall constitute a warranty. This warranty is expressly in lieu of
any other expressed or implied warranty including any implied warranty or merchantability
of fitness, and any other obligation on the part of Sexson Mechanical Company.
Sexson Mechanical Company, LLC
1001 Co1mnerce Parkway South Drive, Suite A Greenwood, IN 46143 Office: 317 884-0010 Fax: 317 884-0040
Page I 5
4.Sexson Mechanical Company warrants materials only to the extent and for the time period
said materials are warranted to Sexson Mechanical Company by the manufacturer of the
same. Sexson Mechanical Company liability, if any, upon any warranty, either expressed or
implied, shall be limited to replacement of defective materials and correction of faulty
workmanship which is in violation of local, state, or federal building codes at the time of
performance of the work by Sexson Mechanical Company.
Sexson Mechanical Company, LLC
1001 Co1mnerce Parkway South Drive, Suite A Greenwood, IN 46143 Office: 317 884-0010 Fax: 317 884-0040
Page I 6
Preventative Maintenance Agreement For:
Carmel Fire Department Station 43
3232 E. 106th Street
Carmel, IN 46033
This Preventative Maintenance Agreement is designed to provide the following benefits:
Increase Energy Efficiency
Reduce Mechanical Failure
Improve Comfort Conditions
Improve Overall System Reliability
Assist with Maintenance Issues
Sexson Mechanical Company will provide the services in accordance with the schedules, terms
and conditions on the pages which are attached and listed below.
Type of Service:
Preventive Maintenance Program with inspections to be performed per attached
document for one year. Any repairs will be invoiced at Preferred hourly rates.
Agreement coverage will begin on:
January 16th, 2023, through January 15th, 2024
The agreement price is $1,300.00 for one year, to be paid $325.00 per quarter.
The coverages included in this agreement, including terms, conditions and schedules attached,
will constitute the entire agreement between Sexson Mechanical Company and City of Carmel.
This agreement is the property of Sexson Mechanical Company and is provided for the
customer's use only. No waivers, changes, or modification of any terms and conditions shall be
binding on Sexson Mechanical Company unless made in writing and signed by authorized
management of Sexson Mechanical Company.
Sexson Mechanical Company, LLC
1001 Co1mnerce Parkway South Drive, Suite A Greenwood, IN 46143 Office: 317 884-0010 Fax: 317 884-0040
Page I I
Clint Rempe Authorized Representative
Service Account Manager
Emergency Services and Rates
Emergency services, repair labor and materials not covered by this
agreement will be invoiced separately. Materials are billed at consumer
list price plus 15%.
Hourly Rate -7a.m. to 3:30p.m. Monday -Friday $ 95.00/hour
Overtime Rate $ 120.00/hour
Premium Hours Sundays and Holidays $ 150.00/hour
Truck Charge $ 75.00
These services are performed on a Time and Material basis. When
circumstances permit, an estimate for the costs of alterations and repairs
will be submitted for approval.
Equipment Covered Includes
Carmel Fire Department Station 43
3)Condensers
3)Air handlers
2)Tube Heaters
1)Multi split system
All maintenance will be performed according to the manufacturer's
recommendations.
Sexson Mechanical Company, LLC
1001 Co1mnerce Parkway South Drive, Suite A Greenwood, IN 46143 Office: 317 884-0010 Fax: 317 884-0040
Page I 3
Terms and Conditions
General
1.Sexson Mechanical Company agrees to perform all work in a careful and workman-like
manner and to furnish only materials of good quality.
2.The client agrees to operate and maintain the equipment covered by this agreement in
accordance with the manufacturer's guidelines of operation
3.The customer will provide reasonable access to all areas and equipment.
4.All tests and inspections and non-emergency repair or replacement will be performed during
normal working hours, 7:00 a.m. to 3:30 p.m., Monday through Friday.
5.Emergency repairs outside of normal working hours will be billed at overtime rates.
6.The customer will notify Sexson Mechanical Company of any defect in the system promptly
when it becomes known to them.
7.If any emergency call is made at the customer's request and no defect is found to be present,
Sexson Mechanical Company may charge the customer at the preferred customer rate for
such services.
8.In addition to any price specified on the face hereof, the customer shall pay and be
responsible for the gross amount of any present or future sales, use, excise, value added, or
other similar tax, however designated, applicable to the price, sale or delivery or any
products, services or the work furnished hereunder or for their use by Sexson Mechanical
Company on behalf of the customer whether such tax shall be local, state or federal in
nature. This will include but not be limited to the recovery; recycling, reclamation,
handling and disposal of all refrigerants or halons and the additional costs incurred
for refrigerant tax and/or increased costs due to shortages.
9.Payment for the maintenance agreement will be made in advance of the period during in
which the service is provided.
Sexson Mechanical Company, LLC
1001 Co1mnerce Parkway South Drive, Suite A Greenwood, IN 46143 Office: 317 884-0010 Fax: 317 884-0040
Page 14
10.Sexson Mechanical Company will adjust the price of this agreement annually on the
anniversary date to reflect prevailing labor and material costs.
11.Acceptance of this agreement by Sexson Mechanical Company assumes that all systems and
equipment covered are in functioning condition. If repairs are found necessary during the
new agreement start up inspection or an inspection visit, a repair proposal will be submitted
for approval. If repair proposal is declined, the non-functioning items will be eliminated
from the maintenance agreement and the agreement price adjusted accordingly or the
agreement may be canceled or otherwise revised.
12.Repair, replacement, and emergency service provisions apply only to the systems and
equipment covered by this agreement. Repair or replacement of non-maintainable parts of
the system( s) such as, but not limited to, piping, unit cabinets, insulating material, electrical
wiring, structural supports, and other non-moving parts are not included in this agreement.
13.If the system(s) or equipment covered is altered, modified, changed, or moved this
agreement may be adjusted accordingly or terminated.
Limitations of Liability and Indemnities
1.Sexson Mechanical Company will not be liable for damage or loss caused by delay in
installation or interrupted service due to fire, flood, corrosive substance in the air, strike
lockout, dispute with workmen, inability to obtain material or services, commotion, war,
partial or complete failure of the sprinkler system to function, act of God, or any other
causes beyond Sexson Mechanical Company reasonable control.
2.In no event, whether as a result of breach of contract, or any tort including negligence or
otherwise shall Sexson Mechanical Company or its suppliers, employees, or agents be liable
for any special, consequential, incidental, or penal damage including, but not limited to, loss
of profit or revenues loss of use of any products, machinery, equipment, damage to
associated equipment, cost of capital, cost of substitute products, facilities, services or
replacement power, down time costs, lost profits, or claims of Buyer's customers for such
damages.
3.No other warranty or other liability is given and no other affirmation of Sexson Mechanical
Company by word or action shall constitute a warranty. This warranty is expressly in lieu of
Sexson Mechanical Company, LLC
1001 Co1mnerce Parkway South Drive, Suite A Greenwood, IN 46143 Office: 317 884-0010 Fax: 317 884-0040
Page I 5
any other expressed or implied warranty including any implied warranty or merchantability
of fitness, and any other obligation on the part of Sexson Mechanical Company.
4.Sexson Mechanical Company warrants materials only to the extent and for the time period
said materials are warranted to Sexson Mechanical Company by the manufacturer of the
same. Sexson Mechanical Company liability, if any, upon any warranty, either expressed or
implied, shall be limited to replacement of defective materials and correction of faulty
workmanship which is in violation of local, state, or federal building codes at the time of
performance of the work by Sexson Mechanical Company.
Sexson Mechanical Company, LLC
1001 Co1mnerce Parkway South Drive, Suite A Greenwood, IN 46143 Office: 317 884-0010 Fax: 317 884-0040
Page I 6
Preventative Maintenance Agreement For:
Carmel Fire Department Station 44
5032 E. Main Street
Carmel, IN 46033
This Preventative Maintenance Agreement is designed to provide the following benefits:
Increase Energy Efficiency
Reduce Mechanical Failure
Improve Comfort Conditions
Improve Overall System Reliability
Assist with Maintenance Issues
Sexson Mechanical Company will provide the services in accordance with the schedules, terms
and conditions on the pages which are attached and listed below.
Type of Service:
Preventive Maintenance Program with inspections to be performed per attached
document for one year. Any repairs will be invoiced at Preferred hourly rates.
Agreement coverage will begin on:
January 16th, 2023, through January 15th, 2024
The agreement price is $2,264.00 for one year, to be paid $566.00 per quarter.
The coverages included in this agreement, including terms, conditions and schedules attached,
will constitute the entire agreement between Sexson Mechanical Company and City of Carmel.
This agreement is the property of Sexson Mechanical Company and is provided for the
customer's use only. No waivers, changes, or modification of any terms and conditions shall be
binding on Sexson Mechanical Company unless made in writing and signed by authorized
management of Sexson Mechanical Company.
Sexson Mechanical Company, LLC
1001 Co1mnerce Parkway South Drive, Suite A Greenwood, IN 46143 Office: 317 884-0010 Fax: 317 884-0040
Page I I
Clint Rempe Authorized Representative
Service Account Manager
Emergency Services and Rates
Emergency services, repair labor and materials not covered by this
agreement will be invoiced separately. Materials are billed at consumer
list price plus 15%.
Hourly Rate -7a.m. to 3:30p.m. Monday -Friday $ 95.00/hour
Overtime Rate $ 120.00/hour
Premium Hours Sundays and Holidays $ 150.00/hour
Truck Charge $ 75.00
These services are performed on a Time and Material basis. When
circumstances permit, an estimate for the costs of alterations and repairs
will be submitted for approval.
Equipment Covered Includes
Carmel Fire Department Station 44
1)LG VRF system
2)Exhaust fans
3)Tube Heaters
1)Make-up air unit
1)Mini split system
All maintenance will be performed according to the manufacturer's
recommendations.
Sexson Mechanical Company, LLC
1001 Co1mnerce Parkway South Drive, Suite A Greenwood, IN 46143 Office: 317 884-0010 Fax: 317 884-0040
Page I 3
Terms and Conditions
General
1.Sexson Mechanical Company agrees to perform all work in a careful and workman-like
manner and to furnish only materials of good quality.
2.The client agrees to operate and maintain the equipment covered by this agreement in
accordance with the manufacturer's guidelines of operation
3.The customer will provide reasonable access to all areas and equipment.
4.All tests and inspections and non-emergency repair or replacement will be performed during
normal working hours, 7:00 a.m. to 3:30 p.m., Monday through Friday.
5.Emergency repairs outside of normal working hours will be billed at overtime rates.
6.The customer will notify Sexson Mechanical Company of any defect in the system promptly
when it becomes known to them.
7.If any emergency call is made at the customer's request and no defect is found to be present,
Sexson Mechanical Company may charge the customer at the preferred customer rate for
such services.
8.In addition to any price specified on the face hereof, the customer shall pay and be
responsible for the gross amount of any present or future sales, use, excise, value added, or
other similar tax, however designated, applicable to the price, sale or delivery or any
products, services or the work furnished hereunder or for their use by Sexson Mechanical
Company on behalf of the customer whether such tax shall be local, state or federal in
nature. This will include but not be limited to the recovery; recycling, reclamation,
handling and disposal of all refrigerants or halons and the additional costs incurred
for refrigerant tax and/or increased costs due to shortages.
9.Payment for the maintenance agreement will be made in advance of the period during in
which the service is provided.
Sexson Mechanical Company, LLC
1001 Co1mnerce Parkway South Drive, Suite A Greenwood, IN 46143 Office: 317 884-0010 Fax: 317 884-0040
Page 14
10.Sexson Mechanical Company will adjust the price of this agreement annually on the
anniversary date to reflect prevailing labor and material costs.
11.Acceptance of this agreement by Sexson Mechanical Company assumes that all systems and
equipment covered are in functioning condition. If repairs are found necessary during the
new agreement start up inspection or an inspection visit, a repair proposal will be submitted
for approval. If repair proposal is declined, the non-functioning items will be eliminated
from the maintenance agreement and the agreement price adjusted accordingly or the
agreement may be canceled or otherwise revised.
12.Repair, replacement, and emergency service provisions apply only to the systems and
equipment covered by this agreement. Repair or replacement of non-maintainable parts of
the system(s) such as, but not limited to, piping, unit cabinets, insulating material, electrical
wiring, structural supports, and other non-moving parts are not included in this agreement.
13.If the system(s) or equipment covered is altered, modified, changed, or moved this
agreement may be adjusted accordingly or terminated.
Limitations of Liability and Indemnities
1.Sexson Mechanical Company will not be liable for damage or loss caused by delay in
installation or interrupted service due to fire, flood, corrosive substance in the air, strike
lockout, dispute with workmen, inability to obtain material or services, commotion, war,
partial or complete failure of the sprinkler system to function, act of God, or any other
causes beyond Sexson Mechanical Company reasonable control.
2.In no event, whether as a result of breach of contract, or any tort including negligence or
otherwise shall Sexson Mechanical Company or its suppliers, employees, or agents be liable
for any special, consequential, incidental, or penal damage including, but not limited to, loss
of profit or revenues loss of use of any products, machinery, equipment, damage to
associated equipment, cost of capital, cost of substitute products, facilities, services or
replacement power, down time costs, lost profits, or claims of Buyer's customers for such
damages.
3.No other warranty or other liability is given and no other affirmation of Sexson Mechanical
Company by word or action shall constitute a warranty. This warranty is expressly in lieu of
any other expressed or implied warranty including any implied warranty or merchantability
of fitness, and any other obligation on the part of Sexson Mechanical Company.
Sexson Mechanical Company, LLC
1001 Co1mnerce Parkway South Drive, Suite A Greenwood, IN 46143 Office: 317 884-0010 Fax: 317 884-0040
Page I 5
4.Sexson Mechanical Company warrants materials only to the extent and for the time period
said materials are warranted to Sexson Mechanical Company by the manufacturer of the
same. Sexson Mechanical Company liability, if any, upon any warranty, either expressed or
implied, shall be limited to replacement of defective materials and correction of faulty
workmanship which is in violation of local, state, or federal building codes at the time of
performance of the work by Sexson Mechanical Company.
Sexson Mechanical Company, LLC
1001 Co1mnerce Parkway South Drive, Suite A Greenwood, IN 46143 Office: 317 884-0010 Fax: 317 884-0040
Page I 6
Preventative Maintenance Agreement For:
Carmel Fire Department Station 46
540 W. 136th Street
Carmel, IN 46032
This Preventative Maintenance Agreement is designed to provide the following benefits:
Increase Energy Efficiency
Reduce Mechanical Failure
Improve Comfort Conditions
Improve Overall System Reliability
Assist with Maintenance Issues
Sexson Mechanical Company will provide the services in accordance with the schedules, terms
and conditions on the pages which are attached and listed below.
Type of Service:
Preventive Maintenance Program with inspections to be performed per attached
document for one year. Any repairs will be invoiced at Preferred hourly rates.
Agreement coverage will begin on:
January 16th, 2023, through January 15th, 2024
The agreement price is $1,760.00 for one year, to be paid $440.00 per quarter.
The coverages included in this agreement, including terms, conditions and schedules attached,
will constitute the entire agreement between Sexson Mechanical Company and City of Carmel.
This agreement is the property of Sexson Mechanical Company and is provided for the
customer's use only. No waivers, changes, or modification of any terms and conditions shall be
binding on Sexson Mechanical Company unless made in writing and signed by authorized
management of Sexson Mechanical Company.
Sexson Mechanical Company, LLC
1001 Co1mnerce Parkway South Drive, Suite A Greenwood, IN 46143 Office: 317 884-0010 Fax: 317 884-0040
Page I I
Clint Rempe Authorized Representative
Service Account Manager
Emergency Services and Rates
Emergency services, repair labor and materials not covered by this
agreement will be invoiced separately. Materials are billed at consumer
list price plus 15%.
Hourly Rate -7a.m. to 3:30p.m. Monday -Friday $ 95.00/hour
Overtime Rate $ 120.00/hour
Premium Hours Sundays and Holidays $ 150.00/hour
Truck Charge $ 75.00
These services are performed on a Time and Material basis. When
circumstances permit, an estimate for the costs of alterations and repairs
will be submitted for approval.
Equipment Covered Includes
Carmel Fire Department Station 46
4)Condensers
4)Air handlers
2)Tube Heaters
All maintenance will be performed according to the manufacturer's
recommendations.
Sexson Mechanical Company, LLC
1001 Co1mnerce Parkway South Drive, Suite A Greenwood, IN 46143 Office: 317 884-0010 Fax: 317 884-0040
Page I 3
Terms and Conditions
General
1.Sexson Mechanical Company agrees to perform all work in a careful and workman-like
manner and to furnish only materials of good quality.
2.The client agrees to operate and maintain the equipment covered by this agreement in
accordance with the manufacturer's guidelines of operation
3.The customer will provide reasonable access to all areas and equipment.
4.All tests and inspections and non-emergency repair or replacement will be performed during
normal working hours, 7:00 a.m. to 3:30 p.m., Monday through Friday.
5.Emergency repairs outside of normal working hours will be billed at overtime rates.
6.The customer will notify Sexson Mechanical Company of any defect in the system promptly
when it becomes known to them.
7.If any emergency call is made at the customer's request and no defect is found to be present,
Sexson Mechanical Company may charge the customer at the preferred customer rate for
such services.
8.In addition to any price specified on the face hereof, the customer shall pay and be
responsible for the gross amount of any present or future sales, use, excise, value added, or
other similar tax, however designated, applicable to the price, sale or delivery or any
products, services or the work furnished hereunder or for their use by Sexson Mechanical
Company on behalf of the customer whether such tax shall be local, state or federal in
nature. This will include but not be limited to the recovery; recycling, reclamation,
handling and disposal of all refrigerants or halons and the additional costs incurred
for refrigerant tax and/or increased costs due to shortages.
9.Payment for the maintenance agreement will be made in advance of the period during in
which the service is provided.
I 0. Sexson Mechanical Company will adjust the price of this agreement annually on the
anniversary date to reflect prevailing labor and material costs.
Sexson Mechanical Company, LLC
1001 Co1mnerce Parkway South Drive, Suite A Greenwood, IN 46143 Office: 317 884-0010 Fax: 317 884-0040
Page 14
11.Acceptance of this agreement by Sexson Mechanical Company assumes that all systems and
equipment covered are in functioning condition. If repairs are found necessary during the
new agreement start up inspection or an inspection visit, a repair proposal will be submitted
for approval. If repair proposal is declined, the non-functioning items will be eliminated
from the maintenance agreement and the agreement price adjusted accordingly or the
agreement may be canceled or otherwise revised.
12.Repair, replacement, and emergency service provisions apply only to the systems and
equipment covered by this agreement. Repair or replacement of non-maintainable parts of
the system( s) such as, but not limited to, piping, unit cabinets, insulating material, electrical
wiring, structural supports, and other non-moving parts are not included in this agreement.
13.If the system(s) or equipment covered is altered, modified, changed, or moved this
agreement may be adjusted accordingly or terminated.
Limitations of Liability and Indemnities
1.Sexson Mechanical Company will not be liable for damage or loss caused by delay in
installation or interrupted service due to fire, flood, corrosive substance in the air, strike
lockout, dispute with workmen, inability to obtain material or services, commotion, war,
partial or complete failure of the sprinkler system to function, act of God, or any other
causes beyond Sexson Mechanical Company reasonable control.
2.In no event, whether as a result of breach of contract, or any tort including negligence or
otherwise shall Sexson Mechanical Company or its suppliers, employees, or agents be liable
for any special, consequential, incidental, or penal damage including, but not limited to, loss
of profit or revenues loss of use of any products, machinery, equipment, damage to
associated equipment, cost of capital, cost of substitute products, facilities, services or
replacement power, down time costs, lost profits, or claims of Buyer's customers for such
damages.
3.No other warranty or other liability is given and no other affirmation of Sexson Mechanical
Company by word or action shall constitute a warranty. This warranty is expressly in lieu of
any other expressed or implied warranty including any implied warranty or merchantability
of fitness, and any other obligation on the part of Sexson Mechanical Company.
Sexson Mechanical Company, LLC
1001 Co1mnerce Parkway South Drive, Suite A Greenwood, IN 46143 Office: 317 884-0010 Fax: 317 884-0040
Page I 5
4.Sexson Mechanical Company warrants materials only to the extent and for the time period
said materials are warranted to Sexson Mechanical Company by the manufacturer of the
same. Sexson Mechanical Company liability, if any, upon any warranty, either expressed or
implied, shall be limited to replacement of defective materials and correction of faulty
workmanship which is in violation of local, state, or federal building codes at the time of
performance of the work by Sexson Mechanical Company.
Sexson Mechanical Company, LLC
1001 Co1mnerce Parkway South Drive, Suite A Greenwood, IN 46143 Office: 317 884-0010 Fax: 317 884-0040
Page I 6
Preventative Maintenance Agreement For:
Carmel Fire Department Training Center
4925 E. 106th Street
Carmel, IN 46033
This Preventative Maintenance Agreement is designed to provide the following benefits:
Increase Energy Efficiency
Reduce Mechanical Failure
Improve Comfort Conditions
Improve Overall System Reliability
Assist with Maintenance Issues
Sexson Mechanical Company will provide the services in accordance with the schedules, terms
and conditions on the pages which are attached and listed below.
Type of Service:
Preventive Maintenance Program with inspections to be performed per attached
document for one year. Any repairs will be invoiced at Preferred hourly rates.
Agreement coverage will begin on:
January 16th , 2023, through January 15th, 2024
The agreement price is $1,252.00 for one year, to be paid $313.00 per quarter.
The coverages included in this agreement, including terms, conditions and schedules attached,
will constitute the entire agreement between Sexson Mechanical Company and City of Carmel.
This agreement is the property of Sexson Mechanical Company and is provided for the
customer's use only. No waivers, changes, or modification of any terms and conditions shall be
binding on Sexson Mechanical Company unless made in writing and signed by authorized
management of Sexson Mechanical Company.
Sexson Mechanical Company, LLC
1001 Co1mnerce Parkway South Drive, Suite A Greenwood, IN 46143 Office: 317 884-0010 Fax: 317 884-0040
Page I I
Clint Rempe Authorized Representative
Service Account Manager
Emergency Services and Rates
Emergency services, repair labor and materials not covered by this
agreement will be invoiced separately. Materials are billed at consumer
list price plus 15%.
Hourly Rate -7a.m. to 3:30p.m. Monday -Friday $ 95.00/hour
Overtime Rate $ 120.00/hour
Premium Hours Sundays and Holidays $ 150.00/hour
Truck Charge $ 75.00
These services are performed on a Time and Material basis. When
circumstances permit, an estimate for the costs of alterations and repairs
will be submitted for approval.
Equipment Covered Includes
Carmel Fire Department Training Center
3}Condensing Units
3}Air Handlers
2)Unit Heaters
All maintenance will be performed according to the manufacturer's
recommendations.
Sexson Mechanical Company, LLC
1001 Co1mnerce Parkway South Drive, Suite A Greenwood, IN 46143 Office: 317 884-0010 Fax: 317 884-0040
Page I 3
Terms and Conditions
General
1.Sexson Mechanical Company agrees to perform all work in a careful and workman-like
manner and to furnish only materials of good quality.
2.The client agrees to operate and maintain the equipment covered by this agreement in
accordance with the manufacturer's guidelines of operation
3.The customer will provide reasonable access to all areas and equipment.
4.All tests and inspections and non-emergency repair or replacement will be performed during
normal working hours, 7:00 a.m. to 3:30 p.m., Monday through Friday.
5.Emergency repairs outside of normal working hours will be billed at overtime rates.
6.The customer will notify Sexson Mechanical Company of any defect in the system promptly
when it becomes known to them.
7.If any emergency call is made at the customer's request and no defect is found to be present,
Sexson Mechanical Company may charge the customer at the preferred customer rate for
such services.
8.In addition to any price specified on the face hereof, the customer shall pay and be
responsible for the gross amount of any present or future sales, use, excise, value added, or
other similar tax, however designated, applicable to the price, sale or delivery or any
products, services or the work furnished hereunder or for their use by Sexson Mechanical
Company on behalf of the customer whether such tax shall be local, state or federal in
nature. This will include but not be limited to the recovery; recycling, reclamation,
handling and disposal of all refrigerants or halons and the additional costs incurred
for refrigerant tax and/or increased costs due to shortages.
9.Payment for the maintenance agreement will be made in advance of the period during in
which the service is provided.
I 0. Sexson Mechanical Company will adjust the price of this agreement annually on the
anniversary date to reflect prevailing labor and material costs.
Sexson Mechanical Company, LLC
1001 Co1mnerce Parkway South Drive, Suite A Greenwood, IN 46143 Office: 317 884-0010 Fax: 317 884-0040
Page 14
11.Acceptance of this agreement by Sexson Mechanical Company assumes that all systems and
equipment covered are in functioning condition. If repairs are found necessary during the
new agreement start up inspection or an inspection visit, a repair proposal will be submitted
for approval. If repair proposal is declined, the non-functioning items will be eliminated
from the maintenance agreement and the agreement price adjusted accordingly or the
agreement may be canceled or otherwise revised.
12.Repair, replacement, and emergency service provisions apply only to the systems and
equipment covered by this agreement. Repair or replacement of non-maintainable parts of
the system( s) such as, but not limited to, piping, unit cabinets, insulating material, electrical
wiring, structural supports, and other non-moving parts are not included in this agreement.
13.If the system(s) or equipment covered is altered, modified, changed, or moved this
agreement may be adjusted accordingly or terminated.
Limitations of Liability and Indemnities
1.Sexson Mechanical Company will not be liable for damage or loss caused by delay in
installation or interrupted service due to fire, flood, corrosive substance in the air, strike
lockout, dispute with workmen, inability to obtain material or services, commotion, war,
partial or complete failure of the sprinkler system to function, act of God, or any other
causes beyond Sexson Mechanical Company reasonable control.
2.In no event, whether as a result of breach of contract, or any tort including negligence or
otherwise shall Sexson Mechanical Company or its suppliers, employees, or agents be liable
for any special, consequential, incidental, or penal damage including, but not limited to, loss
of profit or revenues loss of use of any products, machinery, equipment, damage to
associated equipment, cost of capital, cost of substitute products, facilities, services or
replacement power, down time costs, lost profits, or claims of Buyer's customers for such
damages.
3.No other warranty or other liability is given and no other affirmation of Sexson Mechanical
Company by word or action shall constitute a warranty. This warranty is expressly in lieu of
any other expressed or implied warranty including any implied warranty or merchantability
of fitness, and any other obligation on the part of Sexson Mechanical Company.
Sexson Mechanical Company, LLC
1001 Co1mnerce Parkway South Drive, Suite A Greenwood, IN 46143 Office: 317 884-0010 Fax: 317 884-0040
Page I 5
4.Sexson Mechanical Company warrants materials only to the extent and for the time period
said materials are warranted to Sexson Mechanical Company by the manufacturer of the
same. Sexson Mechanical Company liability, if any, upon any warranty, either expressed or
implied, shall be limited to replacement of defective materials and correction of faulty
workmanship which is in violation of local, state, or federal building codes at the time of
performance of the work by Sexson Mechanical Company.
Sexson Mechanical Company, LLC
1001 Co1mnerce Parkway South Drive, Suite A Greenwood, IN 46143 Office: 317 884-0010 Fax: 317 884-0040
Page I 6
Page 1 of 1INDIANARETAILTAXEXEMPT
CERTIFICATE NO. 003120155 0020PURCHASE ORDER NUMBERCityofCarmel
FEDERAL EXCISE TAXEXEMPT 108438
35-6000972 THIS NUMBER MUST APPEAR ON INVOICES, A/PONECIVICSQUARE
VOUCHER, DELIVERY MEMO, PACKING SLIPS, CARMEL, INDIANA 46032-2584 SHIPPING LABELS AND ANY CORRESPONDENCE
FORM APPROVED BYSTATE BOARD OFACCOUNTS FOR CITY OFCARMEL - 1997
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
HVAC PM1/19/2023374136
SEXSON MECHANICAL CORP Carmel Fire Department
VENDORSHIP1001COMMERCEPKWYSDR 10701 N. College Avenue, Ste A
TOSUITEA Carmel, IN 46280-
GREENWOOD, IN 46143 -
PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT
73467
QUANTITYUNIT OF MEASUREDESCRIPTIONUNIT PRICEEXTENSION
Department:Fund: 1120101General Fund
Account: 43-501.00
1EachHVAC PM - Station 346$1,760.00$1,760.00
Each1HVAC PM's - CTC$1,252.00$1,252.00
1EachHVAC PM's - Station 341$3,200.00$3,200.00
1EachHVAC PM's - Station 342$1,472.00$1,472.00
1EachHVAC PM's - Station 343$1,300.00$1,300.00
1EachHVAC PM's - Station 344$2,264.00$2,264.00
Sub Total 11,248.00
Send Invoice To:
Carmel Fire Department
2Civic Square
Carmel, IN 46032-
PLEASE INVOICE INDUPLICATE
DEPARTMENTACCOUNTPROJECTPROJECT ACCOUNTAMOUNT
11,248.00PAYMENT
A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE ASHIPPINGINSTRUCTIONSPARTOFTHEVOUCHERANDEVERYINVOICEANDVOUCHERHASTHEPROPERSWORN
SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
C.O.D. SHIPMENT CANNOT BE ACCEPTED.THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
ORDERED BYANDACTSAMENDATORYTHEREOFANDSUPPLEMENTTHERETO.
Denise Snyder
TITLEAccreditation/Budget Administrator
CONTROL NO. 108438 CONTROLLER
CzTfshfzHsfdivlijobu:;51bn-Gfc13-3134
Exhibit A
CzTfshfzHsfdivlijobu3;45qn-Kbo37-3134
Exhibit A
1/20/2023
SHADE TREES UNLIMITED INC
COLUMBIA CITY, IN 46725 -
108447
PO BOX 152
City of Carmel
ONE CIVIC SQUARE
CARMEL, INDIANA 46032-2584
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
INDIANA RETAIL TAX EXEMPT
CERTIFICATE NO. 003120155 002 0
FEDERAL EXCISE TAX EXEMPT
35-6000972
PURCHASE ORDER NUMBER
THIS NUMBER MUST APPEAR ON INVOICES, A/P
VOUCHER, DELIVERY MEMO, PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
VENDOR SHIP
TO
PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT
EXTENSION
Tree purchase for 2023
Dept of Community Service
1 Civic Square
Carmel, IN 46032-
00352697
UNITPRICEDESCRIPTIONUNITOFMEASUREQUANTITY
Page 1 of 1
73558
1192Department:101Fund:General Fund
44-624.00Account:
Trees1 $95,000.00 $95,000.00Each
95,000.00SubTotal
95,000.00
Send Invoice To:
PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT
SHIPPING INSTRUCTIONS
SHIP PREPAID.
C.O.D. SHIPMENT CANNOT BE ACCEPTED.
PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO.
THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
PAYMENT
A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
CONTROL NO. 108447
ORDERED BY
TITLE
CONTROLLER
Dept of Community Service
1 Civic Square
Carmel, IN 46032-
Mike Hollibaugh James Crider
Director Director of Administration
CzTfshfzHsfdivlijobu2;19qn-Kbo42-3134
Exhibit A
City of Carmel
DEPARTMENT OF COMMUNITY SERVICES
III. WORK REQUIREMENTS
Applicable Standards:
Contractor must adhere toAmerican National Standards Institute (ANSI Z133.1) current edition.
Work Requirements:
Contractor shall becertified and hold allrequired applicators licenses from the state ofIndiana.
Contractor shall possess any city right-of-way permits, asnecessary. Contractor must comply with all
applicable environmental, chemical, andother laws inperforming itsobligations.
Contractor shall supply allneeded labor, trucks, equipment, supplies, materials, safety devices and
other equipment necessary tocomplete the work.
Maintenance operations shall beaccomplished insuch amanner astonot damage trees, grass, or
other plant material. Ifdamage occurs, the contractor isresponsible for such repair orreplacement
and shall contact the Carmel Representative toevaluate the damage.
Excess soil, mulch and other debris resulting from any work may beremoved from site. This cost
shall be included inthe quote. The work area shall always bekept safe and neat until the cleanup
operation iscompleted. Under nocondition shall equipment ormaterials beallowed overnight upon
apublic orprivate property.
Traffic control isthe soleresponsibility ofContractor and shall becoordinated inadvance with the
proper department(s) ofthe city. Theblocking ofpublic streets shall not bepermitted unless prior
approvals have been made with theappropriate city departments and theCarmel Representative
has been notified. Traffic control shall beaccomplished inconformance with state, county andlocal
highway construction codes and allother applicable law. Atraffic maintenance planisrequired by
the Carmel Engineering Department for the blocking ofany lane. The handbook touse unless,
otherwise directed, will bethe CONCISE HANDBOOK FOR TEMPORARY TRAFFIC CONTROL,
Construction, Maintenance, and Utility Operations, 2016, SP-3.
The staging ofvehicles orother equipment onany public sidewalk orpath isprohibited.
Any injuries, damages, expenses orloss toany person orproperty, public orprivate, because of or
related tothe project are the soleresponsibility ofthe Contractor and shall berepaired or
compensated by the Contractor tothe satisfaction ofboth the injured party and the Owner, atno
cost tothe Owner.
The Contractor will schedule project work tooccur between the hours of7:00 a.m. and 6:00p.m.
Monday through Saturday, only, unless authorized bythe Carmel Representative inadvance.
Contractor shall not work onany city holidays.
2
City of Carmel
DEPARTMENT OF COMMUNITY SERVICES
Any alteration ormodification ofthe work performed under the Contract shall bemade onlyby
written agreement between the Contractor and Carmel Representative and shall bemade prior to
commencement ofthe altered ormodified work. No claim for extra work or materials shall be
allowed unless covered bysuch awritten agreement executed byallparties hereto.
Contractor shall contact Carmel Representative prior tothe start ofany weed control applications.
This notification ismeant todetermine the time frame inwhich the weed control application work is
tobecompleted.
Contractor shall submit product labels of all proposed herbicides and chemicals for Carmel
Representative approval prior touse.
Ameeting shall occur between theCarmel Representative and theContractor, including personnel
supervising work tobecompleted, before any mulch work hasbeen initiated. Thismeeting ismeant
todetermine that the mulch work tobecompleted isto the standards ofthe contract. A sample of
mulch tobeused shall bepresented tothe Carmel Representative for approval prior toapplication.
E-mails shall besenttoaherrington@carmel.in.gov, cedmondson@carmel.in.gov and
dmindham@carmel.in.govatthebeginning ofeach layout project (spring mulch/weed control work
and fall mulch/weed control work), tosignify the start ofthe work.
IV. LAYOUT OF QUOTE
MULCH
Type
Mulch tobeused shall benon-palletized, minimum grade ‘A’ shredded, brown-dyed bark mulch.
Mulch shall beprovided bythe City ofCarmel.
Applications
stthSPRING: Alltrees and shrubs shall bemulched noearlier than April 1 and no later than May 15
thorwithin4weeksaftercityapprovaltobeginworkifthisequatestoafterMay15). Mulch shall be
spread asneeded to maintain proper coverage with two (2) inches ofmulch.
stFALL: Rake tree rings toloosen upany matted mulch, noearlier than September 1 and nolater
ththanSeptember15, topromote the penetration ofwater. This procedure should becompleted
immediately before the application ofpre-emergent required under the Weed Control Frequency
section.
3
City of Carmel
DEPARTMENT OF COMMUNITY SERVICES
Tree Ring Preparation
Rake away and level existing mulch and loose soil sothat new mulch may beevenly placed around
the tree. Generally, this loose material canbepulled tothe outside ofthe tree ringand used tolevel
any lawnmower tire ruts. No additional soil istobeplaced onthe root ball.
Mulch isNOT tobeplaced upagainst anyplant stem/treetrunk. Leave athree (3) inchspace
between mulch and plant stem/tree trunk. Any existing mulch shall bepulled away from tree
trunks, leaving the same three (3) inch space.
Alltrees within the specified landscaped areas ofthis contract shall have astandard minimum five
5) footdiameter ringcovered with atwo (2) inches layer ofmulch. Alltrees surrounded byturfwill
require mulch rings.
Ifthe space around the tree isless than (5) five feet between the path/sidewalk and the curb, the
mulch ring shall besquared off between the path and curb.
WEED CONTROL
Applications
Alltree rings shall betreated with apre-emergent.
Throughout thegrowing season periodically spot treat with aRound-up/Surflan mixture orhand
pull, asneeded. Tree suckers orsprouts are NOT tobesprayed with round-up.
Tree rootsuckers shall betreated with ‘Sucker Stopper’/naphthaleneacetic acid toregulate tree
root sucker growth and/orcut to grade, asneeded.
Spray equipment must beequipped with ashield and operated inafashion tonot allow herbicides
tocome incontact with unintended plant foliage, plant stem/tree trunk, orsuckers. Always avoid
drift from occurring which may cause herbicides to come inany contact with desirable plant foliage,
stem/tree trunk, orsuckers.
Frequency
Alltree rings shall betreated with pre-emergent aminimum oftwo (2) times ayear.
thSPRING: The first mandatory application to occur noearlier than March 15 and nolater than
stMarch31.
stFALL: The second mandatory application tooccur noearlier than September 1 and nolater than
thSeptember15. This application should becompleted immediately after the loosening upofthe
matted hardwood mulch required under the Mulch Application section.
4
City of Carmel
DEPARTMENT OF COMMUNITY SERVICES
MULCH AND WEED CONTROL LOCATIONS
The project consists of, but may not belimited to, mulch and weed control for the following tree ring
locations:
LOCATIONS NUMBER OF TREES
Sidewalk to Back sideofTOTAL: 6271 TREES + 70 YARDS
sidewalk sidewalk;
map #
River Rd; (12780 River Rd north toTall Timber Run with asection tothe west 394
Includes treesofRiverRdonEMainSt, 300’, “includes a double treerow south of EMain St on west and south
of E MaintheeastsideofRiverRdfromFletcherTracesouthtoMacalisterTrace”) and
St/River Rd andthTallTimberRuntoE146St, median only) east of River Rd,
north of Main St,
where no
sidewalk
Cherry Creek Blvd; Mississinewa DrtoRiver Rdincluding trees intree lawn at 298
River Road roundabout
Haverton Way; (Forum Meadows DrtoLost Oaks Dr) 120
thHazelDellPkwy; (SEof146 St, mulch all the trees together tomatch existing) 30yards map1
ththHazelDellPkwy; (E96 Stto E116 St, median only) and 650* 107* map2
ththE116SttoE146 St) *est. 600 Tree rings >5’
th 17map3E96St; Haverstick RdtoHazel Dell Pkwy (median only) and trees at9609 Hazel 47
Dell Pky
thGrayRd; (E136 Stroundabout) map shows all36trees 7 29map4
Gray Rd; (WMain Stroundabout) map shows all28trees 20 8map5
thGrayRd; (W126 Stroundabout) map shows all39trees 29 10map6
thGrayRd; (12110 Gray RdtoE 136 St, east and west sides) and 103
thE136 SttoWedgewood Ln, west side)
thGrayRd; (Greenspire RdtoE116 St, east side) 28
ththGrayRd; (E96 SttoE 106 St) 61 48map7
thE116 St; (east ofBrooks Ct, north side) 13map8
38map9EMainSt; (Christ Community Church driveway entrance - 4770 EMain St west 49
trees on south sidenorthsideonlyto4443EMainSt) map shows all87trees where no sidewalk
ESmoky Row; (Landser PltoCarson Ct, south side only) 17
EMain St; (Rangeline RdtoLexington Blvd, north and south sides) 37
NRangeline Rdand WSmoky Row; (southwest corner) 19map10
NRangeline Rd; (WMain SttoSmoky Row, east and west sides) 62
SRangeline Rd; (EElm SttoEMain St, east side only) map shows all17trees 15 2map11
WElm St; (Veterans Way toSRangeline Rd, south side) 6
SRangeline Rd; (Executive DrtoECity Center Dr, median and east side) 16 14map12
east side onlymapshowsall30trees
1Civic Sq; (individually mulched trees only) 52map13
ECarmel Dr; (Keystone Pkwy toRangeline Rd) 82
5
City of Carmel
DEPARTMENT OF COMMUNITY SERVICES
LOCATIONS NUMBER OF TREES
Sidewalk to Back sideof
sidewalk sidewalk;
Map #
Medical Dr; (115 Medical DrtoMerchants Square Dr) 26map14
ththWestfieldBlvd; (E96 SttoE99 St) map shows all69 trees 55 14map15
ththPointePky; (E116 SttoE 116 St) 10
thE116 St; (SGuilford RdtoKeystone Pkwy) 24 92map16
ECity Center Dr; (SRangeline RdtoKeystone Pkwy) 122 map17
City Center Dr; (Pennsylvania St – SRangeline Rd) 184 37map18
Guilford Rd -
Carmel Dr
rd3 Ave SW; (Carter Green toAmerican Way S, east side) 12
Adams St; (WCarmel DrtoCity Center Dr) 27
WCarmel Dr; Arbor DrtoSGuilford Rd 22
Congressional Blvd; (City Center DrtoPennsylvania St, median only) 59
thCollegeAve/College Dr; (Pennsylvania SttoE116 St, median only, 2locations) 26
Pennsylvania St; (College Ave toCity Center Dr, 137
includes trees north ofCity Center Dr; inmedian)
Old Meridian St; (Pennsylvania SttoGuilford Rd, 59
includes both islands atPennsylvania St)
SGuilford Rd; (City Center Drto WMain St, east and west sides) 34
Grand Blvd; (SGuilford RdtoOld Meridian St, median only) 17
ththOakRidgeRd; (W136 SttoW146 St) 139
th thIllinoisSt; (W106St toW136 St) 404
th116 St; (Springmill Blvd – Pennsylvania St, median only) 36
thSpringmillRd; (WMain SttoW146 St, median and eastside, 128
theastsideisWMainSttoE136 Stonly)
thSpringmillRd; (W106 SttoWMain St) 169
ththDitchRd; (W136 Stto W146 St) 113
ththTowneRd; (W96 Stto W146 St) 444
thththShelborneRd; (W116 Stto W126 St, includes trees north ofW 126 St, and 200 72map19
ththW116 Sttreesin116Stroundaboutarea) Shelborne Rd only
thW126 St; (Shelborne Rdto Towne Rd) 201
stW131 St “east ofTowne Rd named W Main St”; 539 24map20
Clay Center/MainShelborneRdtoSpringmillRd, includes trees west and north ofShelborne Rd) St, SE corner
st3400W131 St; (Carmel Street Department) 40yards map21
stW141 St; (Ditch RdtoTowne Rd, north and south sides) 92
thW136 St; (Ditch Rd toOak Ridge Rd) 312
925 Rohrer Rd; (north & west sides ofDuke Station) 43map22
6
1/26/2023
T M T INC
WESTFIELD, IN 46074 -
108474
1719 W 161ST ST
City of Carmel
ONE CIVIC SQUARE
CARMEL, INDIANA 46032-2584
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
INDIANA RETAIL TAX EXEMPT
CERTIFICATE NO. 003120155 002 0
FEDERAL EXCISE TAX EXEMPT
35-6000972
PURCHASE ORDER NUMBER
THIS NUMBER MUST APPEAR ON INVOICES, A/P
VOUCHER, DELIVERY MEMO, PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
VENDOR SHIP
TO
PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT
EXTENSION
Street Department
3400 W. 131st Street
Carmel, IN 46074-
317) 733-2001
00352696
UNITPRICEDESCRIPTIONUNITOFMEASUREQUANTITY
Page 1 of 1
Matt Higginbotham
73667
2201Department:2201Fund:Motor Vehicle Highway FND
43-509.00Account:
Mulching1 $79,778.00 $79,778.00Each
79,778.00SubTotal
79,778.00
Send Invoice To:
PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT
SHIPPING INSTRUCTIONS
SHIP PREPAID.
C.O.D. SHIPMENT CANNOT BE ACCEPTED.
PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO.
THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
PAYMENT
A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
CONTROL NO. 108474
ORDERED BY
TITLE
CONTROLLER
Street Department
3400 W. 131st Street
Carmel, IN 46074-
Lee Higginbotham
317) 733-2001
Commissioner
CzTfshfzHsfdivlijobu23;68qn-Kbo42-3134
Exhibit A
James Pratt
11775 Technology Drive
Fishers, IN
46038
Phone : (317) 570-2300
Customer Information
BILL TO:SERVICE LOCATION:
CITY OF CARMELCITY OF CARMEL-IN R.O.W.
3400 W 131ST ST 3400 W 131ST ST
WESTFIELD, IN CARMEL, IN
46074 USA46074 USA
Phone : (317) 733-2001Phone : (317) 733-2001
Detail of Charges
Service LocationLine Item DescriptionRound #Round DescriptionTotal Price
CITY OF CARMEL-IN R.O.W. Armyworm Control10$13,544.10
IN ROW Lawn Service2Late Spring - Fertilizer, broadleaf $46,742.50
weed, crabgrass and pre-emergent
weed control (As Needed/Weather
Dependent)
IN ROW Lawn Service3Early Summer - Fertilizer, broadleaf $43,003.10
weed control (As Needed/Weather
Dependent)
IN ROW Lawn Service5Early Fall - Fertilizer, broadleaf weed $43,003.10
control (As Needed/Weather
Dependent)
IN ROW Lawn Service6Fall - Fertilizer, broadleaf weed $43,003.10
control (As Needed/Weather
Dependent)
IN ROW Spring Fertilization2Root Zone Fertilization$24,990.72
IN ROW Tree & Shrub Fertilizer6Root Zone Fertilization$24,990.72
Subtotal: $239,277.34
Total Sales Tax Amount: $0.00
Grand Total: $239,277.34
Description:
Standard Terms and Conditions
1. Term. The term of this Agreement shall one (1) year from the date signed by you, the Customer.
2. Price increases. Prices of services provided in this agreement may be increased should you add property under this agreement, or in the event of increases in the cost of fuel,
material, or labor, or costs incurred by TruGreen due to government regulation and other causes. In addition, TruGreen may elect to increase the price of services under this agreement
after the first year, or after any subsequent anniversary date of the agreement by a percentage amount not to exceed five percent (5%) of the then current price, or consistent with any
increase in the current consumer price index, whichever is greater. TruGreen shall not increase its prices on an elective basis more frequently than once during any agreement year.
3. Payment Terms. Payment is due to TruGreen within 30 days after the invoice date. In the event you fail to make payment when due, TruGreen reserves the right to terminate this
Agreement. A late service fee equal to the lesser of 15% per month (18% a.p.r.) or the maximum interest rate allowed by law will be charged on any balance unpaid over thirty (30)
days. A service charge of $25.00 will be charged for any returned check. Should it become necessary to bring an action to collect amounts due under this agreement, you agree to pay
all costs of such collection including, but not limited to, any reasonable attorney’s fees or other professional fees and court costs.
4. Check processing policy ACH. When you provide a check as payment, you authorize TruGreen either to use information from your check to make a one-time electronic fund transfer
from your account or to process the payment as a check transaction. If TruGreen uses information from your check to make an electronic fund transfer, funds may be withdrawn from
2023 TruGreen L.P. All Rights Reserved 2023-R-5739-CITY OF CARMEL IN ROW - 2023-01-19 13:46:59
your account as soon as the same day we receive your payment, and you will not receive your check back from your financial institution. Returns: in the event that your payment is
returned unpaid, you authorize us the option to collect a fee as allowed by law through an electronic fund transfer from your account.
5. Termination. In the case of your non-payment or default. TruGreen has the right to terminate this Agreement immediately upon notice to you. TruGreen may terminate this Agreement
for convenience upon thirty (30) days prior written notice to you. You may cancel this Agreement for material breach by TruGreen, provided that you give TruGreen written notice of the
details of the breach, and thereafter TruGreen fails to cure the breach within thirty (30) days after said notice. (a). Additional termination provisions for landscape companies, property
management companies, agents and other similar entities: To the extent you represent one or more property owners and/or properties covered under this agreement, and in the event
such owner terminates your contract with regard to one or more properties, then upon notice to TruGreen, you may terminate this Agreement only as it relates to such property for
which owner terminated its contract with you. To the extent that this Agreement applies to other properties, not terminated by the owner, this Agreement shall continue in full force and
effect with regard to such other properties.
6. Sale of Property. You agree to notify TruGreen in writing immediately in the event that you sell any property which is the subject of this Agreement. TruGreen shall make the
appropriate adjustment in price to accommodate the reduction of square footage treated in the event that property is sold. In the event all property which is the subject of the Agreement
is sold, this Agreement shall be terminated upon receipt by TruGreen of your written notice that you have sold the property. Should you fail to notify TruGreen as required in this
provision, you agree to indemnify TruGreen for any damages incurred as a result of your failure to notify.
7. LIABILITY. TRUGREEN IS RESPONSIBLE FOR DIRECT DAMAGES RESULTING FROM ITS NEGLIGENCE OR BREACH OF THIS AGREEMENT. BUT IS NOT RESPONSIBLE
FOR ANY INDIRECT, INCIDENTAL, CONSEQUENTIAL, PUNITIVE, OR SPECIAL DAMAGES ARISING OR RESULTING FROM THE PERFORMANCE OR NONPERFORMANCE
OF ANY OBLIGATIONS UNDER THE AGREEMENT INCLUDING, BUT NOT LIMITED TO, LOSS OF PROFITS OR INCOME, REGARDLESS OF THE BASIS FOR THE CLAIM.
8. Duty to Inspect. You have a duty to inspect the property within fifteen (15) days after service has been performed by TruGreen. If you believe TruGreen provided deficient work, you
agree to notify TruGreen immediately in writing. If written notice is not received by TruGreen within fifteen (15) days after the date of service, you agree that any and all claims alleging
damage of any nature or to recover past payments and/or rights to withhold future payments due under this Agreement are waived.
9. Notice to tenants, employees, invitees. To the extent necessary, you have a duty to notify all tenants, employees, visitors and any other invitee on the premises of a scheduled
service prior to the performance of any scheduled service by TruGreen.
10. No Warranties. Except as expressly set forth in this Agreement. TruGreen makes no warranty or representation of any kind, expressed or implied, concerning either products used
or services performed, including no implied warranty of merchantability or fitness of the product for any particular purpose, and no such warranty shall be implied by law, usage of trade,
course of performance, course of dealing, or on any other basis.
11. Force majeure. Except for the payment of TruGreen’s invoices owed by you, if either TruGreen or you shall be prevented or delayed in the performance of any or all of the provisions
of this Agreement, by reason of any labor dispute, industry disturbance, delay in transportation, governmental regulatory or legal action, act of God or any cause beyond such part’s
control, the obligations hereunder of such party shall be extended for as long as such cause shall be in effect and any delay or loss suffered by the other party shall not be chargeable
in any way to such party: provided, however, the other party suffering such cause shall immediately notify the other party of such inability and shall use reasonable efforts to remedy
same with all reasonable dispatch. If any event of force majeure should prevent a party from performing its obligations under this Agreement for a period of ninety consecutive (90)
days, the other party shall have the right to cancel this Agreement upon notice to the party unable to perform its obligations.
12. No assignment. You shall not have the right to assign this Agreement or agree to the transfer of this Agreement by operation of law or otherwise without the prior written consent
of TruGreen. This Agreement shall be binding upon, and shall inure to the benefit of, the parties hereto and to any permitted successors and assigns.
13. Watering, Cultural Practices. The success of this program depends on proper watering, mowing and cultural practices. Some products used by TruGreen may include label
directions requiring the watering of the material after application. If any of these products are used on the property, TruGreen will provide you with watering instructions following the
application and you agree to assume such watering responsibility. Climate conditions, soil conditions, plant diseases, plant material, and miscellaneous external factors will impact
response to treatment. Results for difficult-to-control diseases will vary depending on environment, culture and agronomic programs used or treatment applied. Treatment for diseases
may include additional cost. Consult your TruGreen specialist for details.
14. Modification of program. This program consists of lawn care and/or tree and shrub care as indicated above. Specific products, rates of application and method of application will
vary with the season, weather conditions, and the needs of your lawn as determined by your TruGreen specialist. Your regularly scheduled programs may be modified depending on
the weather and the condition of your landscape. The application methods and procedures used to perform service under this Agreement will be determined solely by TruGreen. Your
TruGreen specialist will keep you informed on any modifications to this schedule.
15. Insects and Borers. Total insect elimination is not desirable with any program because beneficial insects will be lost along with the targeted pests. Plants invaded by borers have a
high probability of death or decline. Sound cultural practices and control applications may extend the life of some plant species. Treatment for boring insects may include additional
cost. Consult your TruGreen specialist with details
16. Authorization to provide Service. TruGreen agrees to furnish labor and materials for purposes of this Agreement and is authorized by you to treat the property at the address shown
above. You represent and warrant to TruGreen that you are the owner of said property, or in the event that you are not the owner of the property to which this Agreement applies, you
represent and warrant that you have the legal authority to execute and bind the owner of the property to the terms and conditions of this Agreement.
17. MANDATORY ARBITRATION. Any claim, dispute or controversy, regarding any contract, tort, statute, or otherwise (“Claim”), arising out of or relating to this agreement or the
relationships among the parties hereto shall be resolved by one arbitrator through binding arbitration administered by the American Arbitration Association (AAA), under the AAA
Commercial or Consumer, as applicable. Rules in effect at the time the Claim is filed (“AAA Rules”). Copies of the AAA Rules and forms can be located at www.adr.org, or by calling 1-
800-778-7879. The arbitrator’s decision shall be final, binding, and non-appealable. Judgment upon the award may be entered and enforced in any court having jurisdiction. This clause
is made pursuant to a transaction involving interstate commerce and shall be governed by the Federal Arbitration Act. Neither party shall sue the other party other than as provided
herein or for enforcement of this clause or of the arbitrator’s award; any such suit may be brought only in Federal District Court for the District or, if any such court lacks jurisdiction,in
any state court that has jurisdiction. The arbitrator, and not any federal, state, or local court, shall have exclusive authority to resolve any dispute relating to the interpretation,applicability,
unconscionability, arbitrability, enforceability or formation of this Agreement including any claim that all or any part of the Agreement is void or voidable. However, the preceding sentence
shall not apply to the clause entitled “Class Action Waiver.”
18. CLASS ACTION WAIVER. Any Claim must be brought in the parties’ individual capacity, and not as a plaintiff or class member in any purported class, collective, representative,
multiple plaintiffs, or similar proceeding (“Class Action”). The parties expressly waive any ability to maintain any Class Action in any forum. The arbitrator shall not have authority to
combine or aggregate similar claims or conduct any Class Action nor make an award to any person or entity not a party to the arbitration. Any claim that all or part of this Class Action
Waiver is unenforceable, unconscionable, void, or voidable may be determined only by a court of competent jurisdiction and not by an arbitrator.
THE PARTIES UNDERSTAND THAT THEY WOULD HAVE HAD A RIGHT TO LITIGATE THROUGH A COURT, TO HAVE A JUDGE OR JURY DECIDE THEIR CASE AND TO BE
PARTY TO A CLASS OR REPRESENTATIVE ACTION. HOWEVER. THEY UNDERSTAND AND CHOOSE TO HAVE ANY CLAIMS DECIDED INDIVIDUALLY, THROUGH
ARBITRATION.
19. Unless expressly noted otherwise herein, this Agreement and any invoice issued by TruGreen pursuant to the terms hereof, set forth the entire understanding of the parties, and
supersede any and all proposals, negotiations, representations and prior agreements relating to the subject matter of this Agreement, written or otherwise, including, without limitation
any sales agreement previously executed by the parties. To the extent that any terms set forth in an invoice should conflict with the terms set forth in this Agreement, this Agreement
shall control. No terms, conditions, or warranties other than those stated herein or in any invoice issued by TruGreen, and no agreements or understanding, oral or written, in any way
purporting to modify these conditions shall be binding on the parties hereto unless hereafter made in writing and signed by authorized representatives of both parties.
20. This customer service Agreement is only valid if accepted by you within 30 days of the date submitted to customer.
By: _______________________________________________________________ Date: ______________________
REPRESENTATIVE/GENERAL MANAGER
Print Name: ________________________________________________________ Date: ______________________
AUTHORIZED AGENT/CUSTOMER
Customer Signature: _________________________________________________ Date: ______________________
AUTHORIZED AGENT/CUSTOMER
2023 TruGreen L.P. All Rights Reserved 2023-R-5739-CITY OF CARMEL IN ROW - 2023-01-19 13:46:59
James Pratt
11775 Technology Drive
Fishers, IN
46038
Phone : (317) 570-2300
Customer Information
BILL TO:SERVICE LOCATION:
CITY OF CARMELOUT OF ROW
3400 W 131ST ST 3400 W 131ST
WESTFIELD, IN WESTFIELD, IN
46074 USA46074 USA
Phone : (317) 733-2001Phone : (317) 733-2001
Detail of Charges
Service LocationLine Item DescriptionRound #Round DescriptionTotal Price
OUT OF ROW Lawn Service2Late Spring - Fertilizer, broadleaf $250.00
weed, crabgrass and pre-emergent
weed control (As Needed/Weather
Dependent)
OUT OF ROW Lawn Service3Early Summer - Fertilizer, broadleaf $230.00
weed control (As Needed/Weather
Dependent)
OUT OF ROW Lawn Service5Early Fall - Fertilizer, broadleaf weed $230.00
control (As Needed/Weather
Dependent)
OUT OF ROW Lawn Service6Fall - Fertilizer, broadleaf weed $230.00
control (As Needed/Weather
Dependent)
OUT OF ROW Armyworm Control10$72.44
OUT OF ROW Spring Fertilization2Root Zone Fertilization$2,993.68
OUT OF ROW Tree & Shrub Fertilizer6Root Zone Fertilization$2,993.68
Subtotal: $6,999.80
Total Sales Tax Amount: $0.00
Grand Total: $6,999.80
Description:
Standard Terms and Conditions
1. Term. The term of this Agreement shall one (1) year from the date signed by you, the Customer.
2. Price increases. Prices of services provided in this agreement may be increased should you add property under this agreement, or in the event of increases in the cost of fuel,
material, or labor, or costs incurred by TruGreen due to government regulation and other causes. In addition, TruGreen may elect to increase the price of services under this agreement
after the first year, or after any subsequent anniversary date of the agreement by a percentage amount not to exceed five percent (5%) of the then current price, or consistent with any
increase in the current consumer price index, whichever is greater. TruGreen shall not increase its prices on an elective basis more frequently than once during any agreement year.
3. Payment Terms. Payment is due to TruGreen within 30 days after the invoice date. In the event you fail to make payment when due, TruGreen reserves the right to terminate this
Agreement. A late service fee equal to the lesser of 15% per month (18% a.p.r.) or the maximum interest rate allowed by law will be charged on any balance unpaid over thirty (30)
days. A service charge of $25.00 will be charged for any returned check. Should it become necessary to bring an action to collect amounts due under this agreement, you agree to pay
all costs of such collection including, but not limited to, any reasonable attorney’s fees or other professional fees and court costs.
4. Check processing policy ACH. When you provide a check as payment, you authorize TruGreen either to use information from your check to make a one-time electronic fund transfer
from your account or to process the payment as a check transaction. If TruGreen uses information from your check to make an electronic fund transfer, funds may be withdrawn from
2023 TruGreen L.P. All Rights Reserved 2023 R 5739 City of Carmel Out of ROW - 2023-01-19 14:00:14
your account as soon as the same day we receive your payment, and you will not receive your check back from your financial institution. Returns: in the event that your payment is
returned unpaid, you authorize us the option to collect a fee as allowed by law through an electronic fund transfer from your account.
5. Termination. In the case of your non-payment or default. TruGreen has the right to terminate this Agreement immediately upon notice to you. TruGreen may terminate this Agreement
for convenience upon thirty (30) days prior written notice to you. You may cancel this Agreement for material breach by TruGreen, provided that you give TruGreen written notice of the
details of the breach, and thereafter TruGreen fails to cure the breach within thirty (30) days after said notice. (a). Additional termination provisions for landscape companies, property
management companies, agents and other similar entities: To the extent you represent one or more property owners and/or properties covered under this agreement, and in the event
such owner terminates your contract with regard to one or more properties, then upon notice to TruGreen, you may terminate this Agreement only as it relates to such property for
which owner terminated its contract with you. To the extent that this Agreement applies to other properties, not terminated by the owner, this Agreement shall continue in full force and
effect with regard to such other properties.
6. Sale of Property. You agree to notify TruGreen in writing immediately in the event that you sell any property which is the subject of this Agreement. TruGreen shall make the
appropriate adjustment in price to accommodate the reduction of square footage treated in the event that property is sold. In the event all property which is the subject of the Agreement
is sold, this Agreement shall be terminated upon receipt by TruGreen of your written notice that you have sold the property. Should you fail to notify TruGreen as required in this
provision, you agree to indemnify TruGreen for any damages incurred as a result of your failure to notify.
7. LIABILITY. TRUGREEN IS RESPONSIBLE FOR DIRECT DAMAGES RESULTING FROM ITS NEGLIGENCE OR BREACH OF THIS AGREEMENT. BUT IS NOT RESPONSIBLE
FOR ANY INDIRECT, INCIDENTAL, CONSEQUENTIAL, PUNITIVE, OR SPECIAL DAMAGES ARISING OR RESULTING FROM THE PERFORMANCE OR NONPERFORMANCE
OF ANY OBLIGATIONS UNDER THE AGREEMENT INCLUDING, BUT NOT LIMITED TO, LOSS OF PROFITS OR INCOME, REGARDLESS OF THE BASIS FOR THE CLAIM.
8. Duty to Inspect. You have a duty to inspect the property within fifteen (15) days after service has been performed by TruGreen. If you believe TruGreen provided deficient work, you
agree to notify TruGreen immediately in writing. If written notice is not received by TruGreen within fifteen (15) days after the date of service, you agree that any and all claims alleging
damage of any nature or to recover past payments and/or rights to withhold future payments due under this Agreement are waived.
9. Notice to tenants, employees, invitees. To the extent necessary, you have a duty to notify all tenants, employees, visitors and any other invitee on the premises of a scheduled
service prior to the performance of any scheduled service by TruGreen.
10. No Warranties. Except as expressly set forth in this Agreement. TruGreen makes no warranty or representation of any kind, expressed or implied, concerning either products used
or services performed, including no implied warranty of merchantability or fitness of the product for any particular purpose, and no such warranty shall be implied by law, usage of trade,
course of performance, course of dealing, or on any other basis.
11. Force majeure. Except for the payment of TruGreen’s invoices owed by you, if either TruGreen or you shall be prevented or delayed in the performance of any or all of the provisions
of this Agreement, by reason of any labor dispute, industry disturbance, delay in transportation, governmental regulatory or legal action, act of God or any cause beyond such part’s
control, the obligations hereunder of such party shall be extended for as long as such cause shall be in effect and any delay or loss suffered by the other party shall not be chargeable
in any way to such party: provided, however, the other party suffering such cause shall immediately notify the other party of such inability and shall use reasonable efforts to remedy
same with all reasonable dispatch. If any event of force majeure should prevent a party from performing its obligations under this Agreement for a period of ninety consecutive (90)
days, the other party shall have the right to cancel this Agreement upon notice to the party unable to perform its obligations.
12. No assignment. You shall not have the right to assign this Agreement or agree to the transfer of this Agreement by operation of law or otherwise without the prior written consent
of TruGreen. This Agreement shall be binding upon, and shall inure to the benefit of, the parties hereto and to any permitted successors and assigns.
13. Watering, Cultural Practices. The success of this program depends on proper watering, mowing and cultural practices. Some products used by TruGreen may include label
directions requiring the watering of the material after application. If any of these products are used on the property, TruGreen will provide you with watering instructions following the
application and you agree to assume such watering responsibility. Climate conditions, soil conditions, plant diseases, plant material, and miscellaneous external factors will impact
response to treatment. Results for difficult-to-control diseases will vary depending on environment, culture and agronomic programs used or treatment applied. Treatment for diseases
may include additional cost. Consult your TruGreen specialist for details.
14. Modification of program. This program consists of lawn care and/or tree and shrub care as indicated above. Specific products, rates of application and method of application will
vary with the season, weather conditions, and the needs of your lawn as determined by your TruGreen specialist. Your regularly scheduled programs may be modified depending on
the weather and the condition of your landscape. The application methods and procedures used to perform service under this Agreement will be determined solely by TruGreen. Your
TruGreen specialist will keep you informed on any modifications to this schedule.
15. Insects and Borers. Total insect elimination is not desirable with any program because beneficial insects will be lost along with the targeted pests. Plants invaded by borers have a
high probability of death or decline. Sound cultural practices and control applications may extend the life of some plant species. Treatment for boring insects may include additional
cost. Consult your TruGreen specialist with details
16. Authorization to provide Service. TruGreen agrees to furnish labor and materials for purposes of this Agreement and is authorized by you to treat the property at the address shown
above. You represent and warrant to TruGreen that you are the owner of said property, or in the event that you are not the owner of the property to which this Agreement applies, you
represent and warrant that you have the legal authority to execute and bind the owner of the property to the terms and conditions of this Agreement.
17. MANDATORY ARBITRATION. Any claim, dispute or controversy, regarding any contract, tort, statute, or otherwise (“Claim”), arising out of or relating to this agreement or the
relationships among the parties hereto shall be resolved by one arbitrator through binding arbitration administered by the American Arbitration Association (AAA), under the AAA
Commercial or Consumer, as applicable. Rules in effect at the time the Claim is filed (“AAA Rules”). Copies of the AAA Rules and forms can be located at www.adr.org, or by calling 1-
800-778-7879. The arbitrator’s decision shall be final, binding, and non-appealable. Judgment upon the award may be entered and enforced in any court having jurisdiction. This clause
is made pursuant to a transaction involving interstate commerce and shall be governed by the Federal Arbitration Act. Neither party shall sue the other party other than as provided
herein or for enforcement of this clause or of the arbitrator’s award; any such suit may be brought only in Federal District Court for the District or, if any such court lacks jurisdiction,in
any state court that has jurisdiction. The arbitrator, and not any federal, state, or local court, shall have exclusive authority to resolve any dispute relating to the interpretation,applicability,
unconscionability, arbitrability, enforceability or formation of this Agreement including any claim that all or any part of the Agreement is void or voidable. However, the preceding sentence
shall not apply to the clause entitled “Class Action Waiver.”
18. CLASS ACTION WAIVER. Any Claim must be brought in the parties’ individual capacity, and not as a plaintiff or class member in any purported class, collective, representative,
multiple plaintiffs, or similar proceeding (“Class Action”). The parties expressly waive any ability to maintain any Class Action in any forum. The arbitrator shall not have authority to
combine or aggregate similar claims or conduct any Class Action nor make an award to any person or entity not a party to the arbitration. Any claim that all or part of this Class Action
Waiver is unenforceable, unconscionable, void, or voidable may be determined only by a court of competent jurisdiction and not by an arbitrator.
THE PARTIES UNDERSTAND THAT THEY WOULD HAVE HAD A RIGHT TO LITIGATE THROUGH A COURT, TO HAVE A JUDGE OR JURY DECIDE THEIR CASE AND TO BE
PARTY TO A CLASS OR REPRESENTATIVE ACTION. HOWEVER. THEY UNDERSTAND AND CHOOSE TO HAVE ANY CLAIMS DECIDED INDIVIDUALLY, THROUGH
ARBITRATION.
19. Unless expressly noted otherwise herein, this Agreement and any invoice issued by TruGreen pursuant to the terms hereof, set forth the entire understanding of the parties, and
supersede any and all proposals, negotiations, representations and prior agreements relating to the subject matter of this Agreement, written or otherwise, including, without limitation
any sales agreement previously executed by the parties. To the extent that any terms set forth in an invoice should conflict with the terms set forth in this Agreement, this Agreement
shall control. No terms, conditions, or warranties other than those stated herein or in any invoice issued by TruGreen, and no agreements or understanding, oral or written, in any way
purporting to modify these conditions shall be binding on the parties hereto unless hereafter made in writing and signed by authorized representatives of both parties.
20. This customer service Agreement is only valid if accepted by you within 30 days of the date submitted to customer.
By: _______________________________________________________________ Date: ______________________
REPRESENTATIVE/GENERAL MANAGER
Print Name: ________________________________________________________ Date: ______________________
AUTHORIZED AGENT/CUSTOMER
Customer Signature: _________________________________________________ Date: ______________________
AUTHORIZED AGENT/CUSTOMER
2023 TruGreen L.P. All Rights Reserved 2023 R 5739 City of Carmel Out of ROW - 2023-01-19 14:00:14
2023TotalLandscaping Maintenance InRight-of-Way
LOCATIONSQ. FOOTAGE
ndrd 1,0502StSW- 3 AVE SW to Monon Blvd
rd 3,5603AveSW & City Center Dr
rd 6,1173Ave & City Center Dr*
th 5004Ave & Main St Roundabout*
th 3,28096St & Commerce Dr Roundabout*
th 2,82796St & Ditch Rd Roundabout*
th 2,60696St & Shelborne RdRoundabout*
th 14,69096St & Towne RdRoundabout*
th 2,89096St & Spring Mill Rd Roundabout*
th 9,72396St & Westfield Blvd Roundabout*
rd 4,298103St & Pennsylvania St Roundabout
th 2,448106St & College Ave – Medians
th 4,298106St & Gray Rd Roundabout*
th 6,271106St & Illinois St Roundabout*
th 16,875106St & Keystone Pkwy Roundabout*
th 4,069106St & Pennsylvania St Roundabout
th 6,926106St & Shelborne Rd Roundabout*
th 2,921106St & Spring Mill Rd Roundabout*
th 5,212106St & Spring Mill Rd- NE & NW Corners
th 5,070106St & Towne Rd Roundabout*
th 3,400111St & Illinois St Roundabout*
th 5,700111St & Pennsylvania St Roundabout*
th 871111St & Spring Mill Rd Roundabout
th 3,207116St & Clay Center Rd Roundabout*
th 1,196116St & Ditch Rd. Roundabout/Hillside*
th 34,020116St & Gray Rd Roundabout*
th 5,429116St & Hazel Dell Pkwy Roundabout*
th 2,636116St & Illinois St Roundabout*
th 24,163116St & Keystone Pkwy Roundabout*
th 11,748116St & Shelborne RdRoundabout*
th 2,039116St & Spring Mill Rd Roundabout*
st 4,453121St & Shelborne Rd Roundabout*
th 1,009126St & Gray Rd Roundabout*
th 7,847126St & Hazel Dell Pkwy Roundabout*
th 3,214126St & Illinois St Roundabout*
th 17,219126St & Keystone Pkwy Roundabout*
th 4,453126St & Shelborne Rd Roundabout*
th 2,945126St & Towne Rd Roundabout*
st131 St & Shelborne Rd Roundabout*(Includes 15 tree rings on NW corner, N of sidewalk heading E,
7,725landscapebedsonWsideofblackfenceborderingShelborneRdheadingN, & landscape beds at
NW corner of black fence)
th 4,900136St & Ditch Rd Roundabout*
th 5,979136St & Gray Rd Roundabout*
th 8,875136St & Keystone Pkwy Roundabout*
th 5,144136St & Oak Ridge Rd/ Illinois StRoundabout*
th136 St & Rohrer Rd/ Eglin Dr 9,447includes19treerings)
th 694136St (Smokey Row) & Rangeline Rd Roundabout*
th 6,877136St & Spring Mill Rd Roundabout*
th 5,026136St & Towne Rd Roundabout*
st 4,623141St & Ditch Rd Roundabout*
st 4,130141St & Spring Mill Rd Roundabout*
st 3,124141St & Towne Rd Roundabout*
Carmel Dr & City Center Dr Roundabout*2,307
Carmel Dr & Keystone Pkwy Roundabout*15,782
City Center Dr & Kinzer Ave4,387
City Center Landscape Beds (SW Corner Area of City Center & Rangeline)*2,400
City Center Monon Hillside Steps*2,435
st 390CityofCarmelCommunicationsCenter – 1 Ave NW
Downtown Bump–outs 462
Downtown Sidewalk Planters (From 216 W. Main to 424 W. Main with shrubs)357
rd 4,568ElmSt- 3 Ave SW to Monon Blvd
Elm & Rangeline120
Elm St & Veteran’s Way750
Guilford Rd & Carmel Dr Roundabout*2,880
Guilford Rd & City Center Dr Roundabout*5,738
Hawthorne Dr W & Carey Rd Roundabout*9,602
Hazel Dell Pkwy & Cherry Creek Blvd Roundabout*1,660
th 1,800HillsidePlantingsat136andKeystonePkwy (NE Corner)
thth 1,080TreeRingsKeystonePkwy- Corner - at 106 St (10), Main St (52), 136 St (10) 72 tree rings
Keystone Pkwy Entrance and Exit Ramps 24,477
th 5,760KeystonePkwy – Retaining Wall Plantings – NW & NE of 126 St
Main St & Clay Center Rd Roundabout*4,822
Main St & Ditch Rd Roundabout*4,522
Main St & Gray Rd Roundabout*5,300
Main St & Hazel Dell Pkwy Roundabout*3,896
Main St & Illinois St Roundabout*4,718
Main St & Keystone Pkwy Roundabout*16,589
Main St & Spring Mill Rd Roundabout*4,904
Main St & Towne Rd Roundabout*2,993
th 1,340Median – 116 St, E of Hazel Dell- (near 5829 E 116th St)
th 40,088Medians – 116 St – College Ave to Keystone Ave*
th 7,440Medians – 126 St – Keystone Pkwy to Rangeline Rd
th 7,674Medians – 126 Stfrom Shelborne Rd. to Towne Rd
stth 2,063Medians – Ditch Rd from 141 St. to 146 St
Median – Dorset Blvd – Spring Mill Rdto Illinois St 6,110include32treeringsonNandSsideofDorset)
Medians – Grand Boulevard E – Old Meridian to Guilford21,776
thth 7,780Medians – Illinois St from 106 to 126 St
Medians – Main St from Illinois St to Shelborne Rd* 3,6261,650 of this isrock mulch btwn Illinois & Spring Mill)
Medians – Main St – Old Meridian to Pennsylvania St7,915
thrd 13,989Medians – Pennsylvania St – N of106 St to South of103 St
Medians – Rangeline Rd- Carmel Dr to N ofCity Center Dr*14,437
thth 31,219Medians – Spring Mill Rd from 116 St to 106 St
stth 2,475Medians – Spring Mill Rd from 141 St to 146 St
Medians – Spring Mill Rd from Mallard Ct to Jackson Grant607
thth 45,182Medians – Towne Rd from 116 St to 146 St
st 910MetallicModernSculptureArea (1 Ave SW)
Nash Building- E side1,040
Oak Ridge Rd & Adios Pass Roundabout*4,305
Oak Ridge Rd & Bennett RdRoundabout*4,564
Old Meridian St & Guilford Ave Roundabout*4,711
Old Meridian & Pennsylvania659
Olivia Building (from street to building along Main St & Old Meridian)*11,626
rd 2,379Pedcor – 3 Ave Sign Beds (includes raised beds, trees, sidewalk)*
Pennsylvania St & City Center Dr Roundabout*5,614
th 1,768RangelineRd- N of 136 St- Medians
River Rd & Cherry Creek Blvd7,952
rd 18,437R.O.W. – City Center Rd – Carmel Dr to 3 Ave
R.O.W. Wall Bed- Illinois St - Wall Bed near Ritz Charles3,880
Smokey Row Rd & Carey Rd Roundabout*25,917
Spring Mill Rd & Dorset Blvd Roundabout*491
Spring Mill Rd & Illinois St Roundabout*4,046
th 8,803SpringmillRd- Sof 111 on Eside of road near fence to 106th
Changestothe2022ContractforLandscaping/ MowingAreas
111thSt & CollegeRoundabout- landscaping andgrass 2,370
OldMeridian & CarmelDriveRoundabout- thissqftisturfchanged tolandscape 5,400
OldMeridian & GrandBlvdRoundabout- thissqftisturfchangedtolandscape 5,400
OldMeridian & MainStRoundabout- thissqftisturfchangedtolandscape 5,400
OldMeridian & Pennsylvania Roundabout- thissqftisturfchangedtolandscape 5,400
LowesWayRoundabout atLowes- thissqftisturfchangedtolandscape 2,100
116th & TowneRdRoundabout- thissqftisturfchangedtolandscape 2,500
Pennsylvania & MainSt- thissqftisturfchangedtolandscape 2,100
CarmelDr & Pennsylvania- thissqftisturfchanged tolandscape 2,600
116th & Pennsylvania- thissqftisturfchanged tolandscape 1,800
Grand Blvd & MainSt- thissqftisturfchanged tolandscape 3,100
38,170
TOTAL839,586
48520
2021TotalLandscapingMaintenanceOutofRight-of-Way
LOCATIONSQ. FOOTAGE
Carmel Symphony & Repertory Theatre1,055
Children’sSmallest Art Gallery*- includes mulch island in parking lot N of Gallery747
City Center & Rangeline (NW Corner Tree Bed)3,236
City Hall- Total Square Footage. This will include:*Old Spaghetti Factory Lot (918 SRangeline Rd),
Carmel Fire Dept & N Parking Lot , Carmel Police Dept & NParking Lot, Civic Square Fountain 46,000Beds & all 4 corner beds, City Hall NLawn Beds & Gazebo, City Hall Beds Surrounding Building,
City Hall SParking Lot Beds, Japanese Garden Beds, Upper Parking Lot/Overflow Parking Beds
First Ride Sculpture Beds (Main St. and Monon Trail)780
Indiana Design Center (Rangeline Rd.)4,150
Old Town Shops (Southeast Parking Lot Area)3,900
Palladium – Green Roof2,986
Palladium – North Side Beds (includes 8 trees)*3,011
Palladium – Landscape Beds Surrounding Property and 32 Trees atthe Green* 9,371The32treesattheGreenaremulchedwithnon-dyed cedar mulch, not black-dyed hardwood like all other landscape areas)
Reflecting Pond & Veteran’sMemorial*12,766
Sophia Building – (N Beds, NE Gym Bed, E Boxwood Beds, SE Sidewalk Beds)500
Tarkington Building – All sides of Tarkington & Mezz Bldg, Parking Garage Beds (including 9trees 11,500rdonWsideofMezzalong3AveandalltreesonSsideofMezzandSofsidewalk)*
TOTAL100,002
2023 Total Mowing In Right-of-Way
LocationSq FtAcres
603CarsonCt & 618JohnsonDr- SideDitches5,6630.13
th 31,1820.722711E96St
12000ShelborneRd26,2830.60
407SmokeyRowRd4,9830.11
th 19,1620.445840 & 6020E. 116 St
702AdamsCornerLot19,6890.45
805OswegoRd6,1880.14
12999PennsylvaniaSt3630.01
rd 6,6050.153Ave & CityCenterDr- Roundaboutanddividerislands
rd 8000.023AvenearTarkingtonGarage- Median
4thSt & SRangelineRdRoundabout16,5660.38
th 9,9460.2396St. andCommerceDr.*- Roundabout, median, dividerislands, andR.O.W. turf
th 16,7800.3996andDitchRd.*- Roundaboutturf- nowwithNWcorner
th 3,3040.0896St – NandEofRandallatEnterprise
th 97,7852.2496St – From Towne Rd to Ditch Rd
th 11,4910.2696St & HazelDellPkwy- Roundaboutanddividerislands
th 14,0640.3296St & PriorityWay- Roundaboutanddividerislands
96thStandDelegatesRow13,5520.31
96thStandGrayRdRoundabout14,3670.33
96thStandHaverstickRd20,1590.46
th 4,8290.1196StandSycamoreRd- EastandWestside
th 38,8800.8996St. – FromWofChurchonTowneRdtoElmDr
th 64,8041.4996St. andShelborneRd.*- Roundabout, median, dividerislands, andR.O.W. turf
th 7,9300.1896St. andSpringMillRd. *- IncludesTurfatRoundaboutandDividerIslands
th 75,6371.7496St. andTowneRd.*- IncludesTurfatRoundaboutandDividerIslands
th 18,4080.4296St. Medians- EastandWestofGrayRd.
th 5,9000.1498StatKeystone- Islands
thth99St. andCommerceDr. (includingCommerceDr. to96 St.) 20,1200.46Roundabout, median, dividerislands, andR.O.W. turf
th 5,1520.12106Pl & LexingtonLn
th 82,6811.90106St – DitchRdtoTowneRd- NorthsideROW
th 3,0660.07106St & CollegeAve- MediansandNEcornernearcarlot
th 5,4300.12106St & CrookedStickDr
th 5,1600.12106St & GrayRd*- Westsidebywalkingpath
th 4360.01106St & HolidayDr- handrail- 65' Straightspray
th 3,1890.07106St & JordanRd- Nside
th 3,4200.08106St & LakeshoreDrW- DitchatFireStation
th 23,8010.55106St & ShelborneRd- NofFireStation- Wsideofroadtochurch
106thSt & TowneRd- Roundabout & DividerIslands & NIsland64,4521.48
th106 St- ROWPropertyEastofWestfieldBlvd- 19,5230.45Southside4sections
th 22,4400.52106St- WestofGrayRd-Northsideathill
th106 St. andDitchRd.*
40,8210.94Roundaboutturf, 4dividerislands, andR.O.W.
IncludesS.W. cornermulchbedswithevergreens
th106 St. andShelborneRd. 20,8320.48Roundabout, median, dividerislands, andR.O.W. turf
th 29,5100.68106St. andSpringMillRd. -Roundaboutturfplus4dividerislands
th 5,9710.14111 & EchoCrestDrW
111thSt & CollegeAve- NWSide32,0520.74
th111 St & IllinoisSt* 14,4800.33Roundabout & SplitterIslands & SEcorner
14,0640.32111thSt & LexingtonDrRoundabout
th 4,8170.11111St & SpringMillRd- Dividerislands
th 21,6490.50116 & Towne- NWcornerROW
th 8300.02116andRiverRd- Guardrail- NEcorner
th116 andShelborneRd.* 241,2485.54Roundabout, medians, dividerislands, andR.O.W. turf
th 18,6990.43116St & CollegeAveRoundabout
th 1,4760.03116St & EdenGlenDr- NorthEastcorner- Weed-eat
116thSt & GrayRd 73,6601.69Roundabout, LaneDividers & ROWTurf & NtoBridge
th 33,3440.77116St & GrayRd- Tothewhitechurch
116thSt & GuilfordRdRoundabout31,4800.72
th 15,0210.34116St & Ruckle- Northsideatguardrail
116thSt & TowneRdRoundabout- Also- NWcornerROW45,4801.04
th 1,3550.03116St@RiverRd- theNWcorner
th 7,7700.18116St- EastofHazelDell- Northside
th 15,9730.37116StfromHazelDelltoRiverRd- Southside
th 81,2221.86116St & TowneRd- SWcorner
th 2,0560.05116St- WofDitchRd
th 6680.02116St- WofGray- Nsideofguidewires
th 8,8480.20116St- WofGray, Ssideatfield
th116 St. – CollegeAve. toKeystoneRoundabout*
46,8941.08R.O.W. and9Medians (297Trees)
Mediansmustbemowedwithpushmower*
th 130,6803.00116St. – SpringMillRd. toU.S. 31- R.O.W. andMedians
th116 St. andClayCenterRd.* 18,2720.42Roundabout, median, dividerislands, andR.O.W. turf
th 5,0240.12116St. andDitchRd.*- Roundaboutturf
st 7,9950.18121St. andShelborneRd.*- Roundabout
nd 33,4400.77122St & RiverRdtoMedalistPkwy
th 7,7550.18126St. andShelborneRd.*- Roundabout
th 21,6690.50126St & BrookshirePkwy
th 37,7460.87126St & GrayRd
th 7,2220.17126St & HighDr- N.E. Corner
th 37,8440.87126St & RiverRd- WtoLynnwoodBlvd
th 17,5340.40126Statbridge & GolfcourseatWaterplant
th 2,3280.05126St- EofGray- Nside
th 119,7902.75126St. Medians- ShelborneRd. toTowneRd.
st131 St. (MainSt)–IllinoisSt. toShelborneRd. 251,7775.78R.O.W. andMedians (579Trees)
st131 St. andShelborneRd.* 180,9314.15Roundabout, median, dividerislands, andR.O.W. turf
th136 St. andTowneRd.* 3,5730.08Roundaboutturfplus4dividerislands
136thSt & CareyRd*- RoundaboutandAllofROW25,9160.59
136thSt & GrayRd- Roundabout, SplitterIslands, & SWCorner20,9090.48
th 3,9820.09136St & IllinoisSt*- Weed-eatbyhandrail
th 8,5330.20136St- EofTowneRd (4spots)- BothsidesofAbercornSt
th136 St. – OakRidgeRd. toDitchRd. 372,2858.55R.O.W. , Roundabout turf and Medians (407 Trees)
th136 St. (SmokeyRow) andRangeLineRd.* 36,1500.83Roundabout, NWCorner, SWCorner
st 7,8970.18141St & IvyBridgeDr- SouthsidetoBuckhornDr
AvianWay / CherryCreekBlvd. andHazelDellPkwy. 8,5850.20Roundaboutturf, 4dividerislands, andR.O.W.
th 1,6990.04CareyRd- from146 SttoHawthorneDr- Eastside
CarmelCityHall* 45,0001.03NorthLawnofCityHalltobemowedtwiceperweek; MondayandThursday*
CarmelDr & CityCenter*- Roundabout, Medians, & SplitterIslands14,8110.34
CarmelDr & GradleDr- Sideditch4,5500.10
CarmelDr & GuilfordRd*- Roundabout36,2940.83
Carmel Dr & Old Meridian- Roundabout and divider islands20,6060.47
CarmelDr & RangelineRd- Roundabout & SplitterIslands11,3260.26
CarmelFireStationandNorthParkingLot*32,0000.73
CarmelJapaneseGarden*30,0000.69
CarmelPoliceStation*20,0000.46
CherryTreeAve & CherryTreeRd- Theditchatthecurve1,7180.04
ChesterRd & LakewoodDr3,3200.08
CityCenterDr & GuilfordRdRoundabout*23,5270.54
CityCenterDr & PennsylvaniaSt- Roundabout22,1530.51
CityCenterDr. –PennsylvaniaSttoKeystonePkwy 230,4325.29MediansandR.O.W. (376Trees)
ClarkSt—fromCarmelDrtoAdamstoGuilfordRd13,6390.31
ClayCenterRd- Northof116thSt5,8380.13
ClayCenterRd- SouthofMainSt- Guardrails3,7460.09
CollegeAve & I-465- Hills1,3200.03
th 16,1170.37CollegeAve—between116 StandPennsylvaniaPkwy- MediansandR.O.W.
th 16,3800.38CommerceDr- 99 SttoRetailPwky- Eastside
CongressionalBlvd—betweenPennsylvaniaPkwyandCityCenterDr 40,5110.93IslandsandR.O.W.
DitchRd- from96thSttojustSof106thSt44,3401.02
stthDitchRd. – 131 to146 St.
332,9757.64Medians, R.O.W. andRoundaboutTurf (120Trees)
Onlyusea30” moweraroundtheplantingbeds*
ExecutiveDr & SRangelineRdRoundabout18,7620.43
th 30,1800.69FourpointsaroundCoolCreekBridgeon126St
GrandBlvd- Westend- Northside6,9650.16
GrandBlvd. East – OldMeridiantoGuilford 25,1240.582MediansandR.O.W. (57Trees)
GrayRdatMainSt- SalmosttoWembleyRd- bothsides75,5511.73
GrayRd- Eyebrows- NorthofGrayRdonWestsideofRoad22,8240.52
thth 30,7700.71GrayRd- from116 Stto106 St- Westside
ththGrayRd. – 96 St. to106 St. Medians, R.O.W. andturfat 261,3606.00Roundaboutat106thSt. (217Trees)
GuilfordRd- NofCityCenter- Eside (sidewalktocurb)1,9740.05
GuilfordRd- NofCityCenterWside (justcheck)3,7300.09
GuilfordRd- NorthofMainSt- Eastside3,2000.07
GuilfordRd, SofMainSt8,2240.19
HarrowgatetoMaplecrestDr- Ssidetobridge2,9800.07
HawthorneDr & SmokeyRowRd52,7511.21
HawthorneDrW & CareyRdRoundabout*- IncludesallROW9,6020.22
ththHazelDellPkwy. – 96 St. to146 St. 2,683,29661.60IncludingRoundaboutLawn, Medians, R.O.W. (2000Trees)
th 10,3800.24Illinois & 111 St- SEcorner
IllinoisSt – CarmelDrtoDorset 3,9600.091Median- (7 Trees) & W side ROW
IllinoisSt & SpringmillTurf (Near465Overpass) 53,9021.24Roundabout & SplitterIslands & WROWArea
thIllinoisSt. - 106 SttoCarmelDr 962,12922.09IncludesMedians, ROW, 623Trees, Roundabouts
thIllinoisSt. – MainSt. northto136 St 221,1425.08IncludesR.O.W. andMedians
KeystoneAve- 96thStto146thSt 611,50814.04SidesandMedians
34,1770.78KeystonePkwyandRangeline- Lowe'sWayConnector
LakefrontCt & CarmelDr11,0860.25
Lowe’sWay- Roundabout17,5960.40
MainSt & BrookshirePkwytoGrayRd- Sside21,6690.50
MainSt & GrayRd & BrookshirePkwy- Allof149,9273.44
53,5611.23MainSt & GrayRd- RoundaboutandNWcornerheadingNorth
MainSt & HawthorneDr- N & Ssideofroad- E & WofHawthorneDr73,0941.68
MainSt & Maplecrest1,2320.03
MainSt & ShermanDr- S.W. Corner- EandW27,6750.64
MainSt & YorkDr1,0820.02
MainSt- EofHazelDellPkwy- SsidetoDoubleEagleDr65,9751.51
MainSt- EastofGrayRdtowoods- Sside34,8480.80
Main St & Guilford Rd Roundabout12,3130.28
MainSt- FromCoolCreekW-toLogCabin- Nside2,6400.06
MainSt- Medians & PennsylvaniaStRoundabout 108,7612.50MediansbetweenOldMeridian & PennsylvaniaSt; Penn. RAB & sides
MainSt- SsidebylastbridgetoRABatRiverRd79,0611.81
MainSt, btwnCoolCreek/ RedOak- handraileveryothertime6420.01
MainSt.- IllinoisSttoOldMeridianSt.205,6084.72
MedicalDr@GovernorSqApts11,3880.26
thth 20,7840.48MichiganRd- 116 Stto96 St
ththOakRidgeRd. – 136 St. to146 St. 320,5437.36IncludesRoundabouts, Medians, andR.O.W. (130Trees)
OldMeridianSt. – PennsylvaniatoGuilford 68,2091.57R.O.W., Medians, 4Roundabouts
OliviaBuilding*- MainSt & OldMeridianSt11,8510.27
PalladiumandTheGreenatCityCenter- Allturf
102,0032.34IncludingCityCenterLandscapeBedsNofCityCenterBuilding*
TheGreenMUSTbemowedThursdayofeachweek*
th 20,8000.48PawneeRd & 126 St
PennsylvaniaSt & CarmelDrRoundabout29,5270.68
PennsylvaniaSt. Medians- OldMeridianto103rdSt.291,4166.69
PointePkwy.- MediansOnly6,0980.14
RangelineandCityCenterRoundaboutandROWbeds10,1950.23
th 5,5500.13RangelineRd – 136 SttoCircleDr
RangelineRd – CarmelDrtoNofCityCenter- Medians27,2570.63
th 5,5500.13RangelineRd- Nof136 St- mediansadjustedduetonewlandscapebeds
rd 5,5760.13RangelineRd—3 StSWtoCreeksideDr- Sof116thSt
th 384,6358.83RiverRd – Sof146 StCommunityDr- MediansandROWtoTallTimberRun
ndth 51,1771.17RiverRd- 122 Stto126 St
RohrerRd- AcrossfromMononParkingLot6,9170.16
th 5,0400.12RohrerRd- Sof146 St- Eside
SaddlebrookAddition- FromTowneRdtoDitchRd91,3892.10
ShelborneRd- fromSouthof116thSttoNof96thSt126,2852.90
thShelborneRd. – NorthRealignmentat116 St 12,8850.30Includes1Median- (154Trees)
ShelborneRd. Medians- 126thSt. Roundabout, StoAbneyPointDr.26,1360.60
Smokey & Carey-Blackhandrailandguardrail1,3340.03
Smokey & GrayRd.- Sofculvert2000.00
st 9,2430.21SmokeyRowBridge- Eof1 AveNE
Smokey- WofGrayRdditchNside6800.02
SpringMillRd- 106thStto146thSt
1,632,61637.48IncludesRoundabouts, Medians, & ROWTrees (229Trees)
Onlyusea30” moweraroundtheplantingbeds*
SpringMillRdat465-N & Sofbridgeto96thSt73,0501.68
SpringMillRd. & IllinoisStRoundabout*53,9021.24
SpringMillRd. andDorset*- Roundaboutturfplus4dividerislands5,5970.13
thTowneRd. – 116 St. to146thSt. 250,9705.76IncludesMedians, R.O.W., andDividerIsland (286Trees)
US- 31; 96thStto146thSt; Includesallroundabouts, sideROWs, medians2,232,18651.24
ththWestfieldBlvd. – 99 St. to96 St. 411,8479.45IncludesMedians, R.O.W., andDividerIslands (106Trees)
Woody’s- BuildingWestof1,5700.04
Woody’s- TwobuildingsNorthof8,5400.20
TOTAL AREAS16,288,756373.94
2021 Total Mowing Out of Right-of-Way
LocationSq FtAcres
th 45,4901.0496 & WestfieldBlvd*- NECornerLotAll
GrassyAreaAcrossfromSilverDoorSalonatCityCenter5450.01
IndianaDesignBuilding- 1stStSW & RangelineRd1,3760.03
OldMeetingHall2,7690.06
TarkingtonBuilding- SouthSide16,5060.37
Veterans Memorial Lawn*- 3rd Ave across from the Palladium and Center Green20,0000.46
TOTAL86,6862
Sq FtAcresChangestothe2022ContractforLandscaping/ Mowing Areas
111th St & College Roundabout- landscaping and grass 850
116th St & Westfield Blvd- Both sides near culvert pipe- grass only 4,800
Main St & Gray Rd- Brookshire Lakes to Fire Station- N side- grass only 4,800
TOTAL10,450
1/26/2023
TRUGREEN
LOUISVILLE, KY 40290--1033
108473
PO BOX 9001033
City of Carmel
ONE CIVIC SQUARE
CARMEL, INDIANA 46032-2584
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
INDIANA RETAIL TAX EXEMPT
CERTIFICATE NO. 003120155 002 0
FEDERAL EXCISE TAX EXEMPT
35-6000972
PURCHASE ORDER NUMBER
THIS NUMBER MUST APPEAR ON INVOICES, A/P
VOUCHER, DELIVERY MEMO, PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
VENDOR SHIP
TO
PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT
EXTENSION
Street Department
3400 W. 131st Street
Carmel, IN 46074-
317) 733-2001
359201
UNITPRICEDESCRIPTIONUNITOFMEASUREQUANTITY
Page 1 of 1
Matt Higginbotham
73666
2201Department:2201Fund:Motor Vehicle Highway FND
43-504.00Account:
Fertilization1 $239,277.34 $239,277.34Each
239,277.34SubTotal
239,277.34
Send Invoice To:
PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT
SHIPPING INSTRUCTIONS
SHIP PREPAID.
C.O.D. SHIPMENT CANNOT BE ACCEPTED.
PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO.
THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
PAYMENT
A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
CONTROL NO. 108473
ORDERED BY
TITLE
CONTROLLER
Street Department
3400 W. 131st Street
Carmel, IN 46074-
Lee Higginbotham
317) 733-2001
Commissioner
1/26/2023
TRUGREEN
LOUISVILLE, KY 40290--1033
108472
PO BOX 9001033
City of Carmel
ONE CIVIC SQUARE
CARMEL, INDIANA 46032-2584
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
INDIANA RETAIL TAX EXEMPT
CERTIFICATE NO. 003120155 002 0
FEDERAL EXCISE TAX EXEMPT
35-6000972
PURCHASE ORDER NUMBER
THIS NUMBER MUST APPEAR ON INVOICES, A/P
VOUCHER, DELIVERY MEMO, PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
VENDOR SHIP
TO
PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT
EXTENSION
Street Department
3400 W. 131st Street
Carmel, IN 46074-
317) 733-2001
359201
UNITPRICEDESCRIPTIONUNITOFMEASUREQUANTITY
Page 1 of 1
73665
1206Department:101Fund:General Fund
43-504.00Account:
Fertilization1 $6,999.80 $6,999.80Each
6,999.80SubTotal
6,999.80
Send Invoice To:
PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT
SHIPPING INSTRUCTIONS
SHIP PREPAID.
C.O.D. SHIPMENT CANNOT BE ACCEPTED.
PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO.
THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
PAYMENT
A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
CONTROL NO. 108472
ORDERED BY
TITLE
CONTROLLER
Street Department
3400 W. 131st Street
Carmel, IN 46074-
Lee Higginbotham
317) 733-2001
Commissioner
CzTfshfzHsfdivlijobu:;56bn-Gfc19-3134
United Diagnostic Services, LLC
Fire Department - 2023
Appropriation # 1120 101 43-407.01 Fund; P.O. #108505
Contract Not To Exceed $51,300.00
6. DISCLOSURE AND WARNINGS:
If requested by City, Vendor shall promptly furnish to City, in such form and detail as City may direct, a list of
all chemicals, materials, substances and items used in or during the provision of the Goods and Services
provided hereunder, including the quantity, quality and concentration thereof and any other information relating
thereto. At the time of the delivery of the Goods and Services provided hereunder, Vendor agrees to furnish to
City sufficient written warning and notice (including appropriate labels on containers and packing) of any
hazardous material utilized in or that is a part of the Goods and Services.
7. LIENS:
Vendor shall not cause or permit the filing of any lien on any of City’s property. In the event any such lien is
filed and Vendor fails to remove such lien within ten (10) days after the filing thereof, by payment or bonding,
City shall have the right to pay such lien or obtain such bond, all at Vendor’s sole cost and expense.
8. DEFAULT:
In the event Vendor: (a) repudiates, breaches or defaults under any of the terms or conditions of this
Agreement, including Vendor’s warranties; (b) fails to provide the Goods and Services as specified herein; (c)
fails to make progress so as to endanger timely and proper provision of the Goods and Services and does not
correct such failure or breach within five (5) business days (or such shorter period of time as is commercially
reasonable under the circumstances) after receipt of notice from City specifying such failure or breach; or (d)
becomes insolvent, is placed into receivership, makes a general assignment for the benefit of creditors or
dissolves, each such event constituting an event of default hereunder, City shall have the right to (1) terminate
all or any parts of this Agreement, without liability to Vendor; and (2) exercise all other rights and remedies
available to City at law and/or in equity.
9. INSURANCE AND INDEMNIFICATION:
Vendor shall procure and maintain in full force and effect during the term of this Agreement, with an insurer
licensed to do business in the State of Indiana, such insurance as is necessary for the protection of City and
Vendor from all claims for damages under any workers’ compensation, occupational disease and/or
unemployment compensation act; for bodily injuries including, but not limited to, personal injury, sickness,
disease or death of or to any of Vendor’s agents, officers, employees, contractors and subcontractors; and, for
any injury to or destruction of property, including, but not limited to, any loss of use resulting therefrom. The
coverage amounts shall be no less than those amounts set forth in attached Exhibit C. Vendor shall cause its
insurers to name City as an additional insured on all such insurance policies, shall promptly provide City, upon
request, with copies of all such policies, and shall provide that such insurance policies shall not be canceled
without thirty (30) days prior notice to City. Vendor shall indemnify and hold harmless City from and against
any and all liabilities, claims, demands or expenses (including, but not limited to, reasonable attorney fees) for
injury, death and/or damages to any person or property arising from or in connection with Vendor’s provision
of Goods and Services pursuant to or under this Agreement or Vendor’s use of City property.
Vendor further agrees to indemnify, defend and hold harmless City and its officers, officials, agents and
employees from all claims and suits of whatever type, including, but not limited to, all court costs, attorney fees,
and other expenses, caused by any act or omission of Vendor and/or of any of Vendor’s agents, officers,
employees, contractors or subcontractors in the performance of this Agreement. These indemnification
obligations shall survive the termination of this Agreement.
S:\\Contracts\\Departments\\CFD\\2023\\United Diagnostic Services, LLC Goods and Services.docx:2/7/2023 11:12 AM\]
2
United Diagnostic Services, LLC
Fire Department - 2023
Appropriation # 1120 101 43-407.01 Fund; P.O. #108505
Contract Not To Exceed $51,300.00
10. GOVERNMENT COMPLIANCE:
Vendor agrees to comply with all federal, state and local laws, executive orders, rules, regulations and codes
which may be applicable to Vendor’s performance of its obligations under this Agreement, and all relevant
provisions thereof are incorporated herein by this reference. Vendor agrees to indemnify and hold harmless
City from any loss, damage and/or liability resulting from any such violation of such laws, orders, rules,
regulations and codes. This indemnification obligation shall survive the termination of this Agreement.
11. NONDISCRIMINATION:
Vendor represents and warrants that it and all of its officers, employees, agents, contractors and
subcontractors shall comply with all laws of the United States, the State of Indiana and City prohibiting
discrimination against any employee, applicant for employment or other person in the provision of any Goods
and Services provided by this Agreement with respect to their hire, tenure, terms, conditions and privileges of
employment and any other matter related to their employment or subcontracting, because of race, religion,
color, sex, handicap, national origin, ancestry, age, disabled veteran status and/or Vietnam era veteran status.
12. E-VERIFY:
Pursuant to I.C. § 22-5-1.7 et seq., as the same may be amended from time to time, and as is incorporated
herein by this reference (the “Indiana E-Verify Law”), Vendor is required to enroll in and verify the work eligibility
status of its newly-hired employees using the E-Verify program, and to execute the Affidavit attached herein
as Exhibit D, affirming that it is enrolled and participating in the E-Verify program and does not knowingly
employ unauthorized aliens. In support of the Affidavit, Vendor shall provide the City with documentation
indicating that it has enrolled and is participating in the E-Verify program. Should Vendor subcontract
for the performance of any work under and pursuant to this Agreement, it shall fully comply with the Indiana E-
Verify Law as regards each such subcontractor. Should the Vendor or any subcontractor violate the Indiana
E-Verify law, the City may require a cure of such violation and thereafter, if no timely cure is performed,
terminate this Agreement in accordance with either the provisions hereof or those set forth in the Indiana E-
Verify Law. The requirements of this paragraph shall not apply should the E-Verify program cease to exist.
13. NO IMPLIED WAIVER:
The failure of either party to require performance by the other of any provision of this Agreement shall not affect
the right of such party to require such performance at any time thereafter, nor shall the waiver by any party of
a breach of any provision of this Agreement constitute a waiver of any succeeding breach of the same or any
other provision hereof.
14. NON-ASSIGNMENT:
Vendor shall not assign or pledge this Agreement, whether as collateral for a loan or otherwise, and shall not
delegate its obligations under this Agreement without City’s prior written consent.
15. RELATIONSHIP OF PARTIES:
The relationship of the parties hereto shall be as provided for in this Agreement, and neither Vendor nor any
of its officers, employees, contractors, subcontractors and agents are employees of City. The contract price
set forth herein shall be the full and maximum compensation and monies required of City to be paid to Vendor
under or pursuant to this Agreement
16. GOVERNING LAW; LAWSUITS:
This Agreement is to be construed in accordance with and governed by the laws of the State of Indiana, except
for its conflict of laws provisions. The parties agree that, in the event a lawsuit is filed hereunder, they waive
their right to a jury trial, agree to file any such lawsuit in an appropriate court in Hamilton County, Indiana only,
and agree that such court is the appropriate venue for and has jurisdiction over same.
S:\\Contracts\\Departments\\CFD\\2023\\United Diagnostic Services, LLC Goods and Services.docx:2/7/2023 11:12 AM\]
3
United Diagnostic Services, LLC
Fire Department - 2023
Appropriation # 1120 101 43-407.01 Fund; P.O. #108505
Contract Not To Exceed $51,300.00
17. SEVERABILITY:
If any term of this Agreement is invalid or unenforceable under any statute, regulation, ordinance, executive
order or other rule of law, such term shall be deemed reformed or deleted, but only to the extent necessary to
comply with same, and the remaining provisions of this Agreement shall remain in full force and effect.
18. NOTICE:
Any notice provided for in this Agreement will be sufficient if itis in writing and is delivered by postage prepaid
U.S. certified mail, return receipt requested, to the party to be notified at the address specified herein:
If to City: City of Carmel AND City of Carmel
Fire Department Office of Corporation Counsel
10701 N College Avenue, Suite A One Civic Square
Carmel, Indiana 46280 Carmel, Indiana 46032
If to Vendor: United Diagnostic Services, LLC
1400 Avenue Z, Suite 301
Brooklyn, New York 11235
Notwithstanding the above, notice of termination under paragraph 19 hereinbelow shall be effective if given
orally, as long as written notice is then provided as set forth hereinabove within five (5) business days from the
date of such oral notice.
19. TERMINATION:
19.1 Notwithstanding anything to the contrary contained in this Agreement, City may, upon notice to Vendor,
immediately terminate this Agreement for cause, in the event of a default hereunder by Vendor and/or
if sufficient funds are not appropriated or encumbered to pay for the Goods and Services to be provided
hereunder. In the event of such termination, Vendor shall be entitled to receive only payment for the
undisputed invoice amount representing conforming Goods and Services delivered as of the date of
termination, except that such payment amount shall not exceed the Estimate amount in effect at the
time of termination, unless the parties have previously agreed in writing to a greater amount.
19.2 City may terminate this Agreement at any time upon thirty (30) days prior notice to Vendor. In the
event of such termination, Vendor shall be entitled to receive only payment for the undisputed invoice
amount of conforming Goods and Services delivered as of the date of termination, except that such
payment amount shall not exceed the Estimate amount in effect at the time of termination, unless the
parties have previously agreed in writing to a greater amount.
19.3 The City may terminate this Agreement pursuant to Paragraph 11 hereof, as appropriate.
20. REPRESENTATIONS AND WARRANTIES
The parties represent and warrant that they are authorized to enter into this Agreement and that the persons
executing this Agreement have the authority to bind the party which they represent.
S:\\Contracts\\Departments\\CFD\\2023\\United Diagnostic Services, LLC Goods and Services.docx:2/7/2023 11:12 AM\]
4
United Diagnostic Services, LLC
Fire Department - 2023
Appropriation # 1120 101 43-407.01 Fund; P.O. #108505
Contract Not To Exceed $51,300.00
21. ADDITIONAL GOODS AND SERVICES
Vendor understands and agrees that City may, from time to time, request Vendor to provide additional goods
and services to City. When City desires additional goods and services from Vendor, the City shall notify Vendor
of such additional goods and services desired, as well as the time frame in which same are to be provided.
Only after City has approved Vendor’s time and cost estimate for the provision of such additional goods and
services, has encumbered sufficient monies to pay for same, and has authorized Vendor, in writing, to provide
such additional goods and services, shall such goods and services be provided by Vendor to City. A copy of
the City’s authorization documents for the purchase of additional goods and services shall be numbered and
attached hereto in the order in which they are approved by City.
22. TERM
Unless otherwise terminated in accordance with the termination provisions set forth in Paragraph 19
hereinabove, this Agreement shall be in effect from the Effective Date through December 31, 2023 and shall,
on the first day of each January thereafter, automatically renew for a period of one (1) calendar year, unless
otherwise agreed by the parties hereto.
23. HEADINGS
All heading and sections of this Agreement are inserted for convenience only and do not form a part of this
Agreement nor limit, expand or otherwise alter the meaning of any provision hereof.
24. BINDING EFFECT
The parties, and their respective officers, officials, agents, partners, successors, assigns and legal
representatives, are bound to the other with respect to all of the covenants, terms, warranties and obligations
set forth in Agreement.
25. NO THIRD PARTY BENEFICIARIES
This Agreement gives no rights or benefits to anyone other than City and Vendor.
26. DEBARMENT AND SUSPENSION
26.1 The Vendor certifies by entering into this Agreement that neither it nor its principals nor any of its
subcontractors are presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily
excluded from entering into this Agreement by any federal agency or by any department, agency or political
subdivision of the State of Indiana. The term “principal” for purposes of this Agreement means an officer,
director, owner, partner, key employee or other person with primary management or supervisory
responsibilities, or a person who has a critical influence on or substantive control over the operations of the
Vendor.
26.2 The Vendor certifies that it has verified the state and federal suspension and debarment status for all
subcontractors receiving funds under this Agreement and shall be solely responsible for any recoupment,
penalties or costs that might arise from use of a suspended or debarred subcontractor. The Vendor shall
immediately notify the City if any subcontractor becomes debarred or suspended, and shall, at the City’s
request, take all steps required by the City to terminate its contractual relationship with the subcontractor for
work to be performed under this Agreement.
27. IRAN CERTIFICATION
Pursuant to I.C. § 5-22-16.5, the Vendor shall certify that, in signing this Agreement, it does not engage in
investment activities within the Country of Iran.
S:\\Contracts\\Departments\\CFD\\2023\\United Diagnostic Services, LLC Goods and Services.docx:2/7/2023 11:12 AM\]
5
Ray Lankin
CEO
474240849
2/7/2023
Exhibit A
Service Agreement
For Carmel Fire Department (‘Host’)
stThisAgreement (“Agreement”) is made this February 1, 2023 (“Effective Date”) between Carmel
Fire Department, whose address is 2 Civic Square, Carmel, IN 46032 (“Host”), United Diagnostic
Services, LLC, (collectively referred to as “UDS”), whose address is 1400 Ave Z, Suite 301,
Brooklyn, NY, 11325
SERVICES TO BE PROVIDED BY UDS:
1. Ultrasound Screening Services UDS will provide onsite screening services to specified
Host locations on as needed basis and pre-arranged dates to conduct the screening tests and
services identified in Schedule 1. Individual results will be sent directly to the homes of
participants; HIPAA compliant Aggregate Reports will be provided to Host, if applicable.
Participant approval isrequired to forward results to managing physician. Services that
are the practice of medicine will be provided by applicably licensed professionals
employed and/or engaged by UDS. In the event that a participant desires to obtain
professional items and services from aprovider, the same shall be arranged through
separate arrangements directly between the provider and the participant. All services shall
be provided subject to the terms and conditions set forth inthe Terms and Conditions
attached to this Agreement.
2. Promotion. UDS will support the success ofHost’s wellness program by designing and
supplying announcements, invitations, letters, signs, brochures and posters inboth
electronic and hard copy form. These will be customized to detail the coordination of any
existing Wellness efforts and Benefit Plans of Host organization.
3. Registration. Advance registration ensures prompt, timely administration of the
screenings, minimizing the disruption ofthe employee’s time. UDS will publish a toll free
number for employees, provide web based scheduling portal and coordinate any other
required registration requirements with Host.
4. Hold Harmless. UDS and/or the professional entity with which it contracts to provide the
services of licensed professionals assumes all liability for all services conducted and the
accuracy and privacy of individual results. As between UDS and Host, UDS shall
indemnify and hold Host harmless from any liability arising from the services provided
pursuant to this Agreement.
5. Confidentiality. UDS agrees to hold all screening information and/or Host benefits
information confidential and will not sell or disclose any Individually Identifiable Health
rdInformationtoany3 party.
6106.100/1122 1
6. Education sessions. Section omitted.
7. Payment for services. Specific professional, delivery, and educational services, including,
but not limited to, ultrasound screening, annual wellness visits with physicians provided at
the request ofparticipants shall be billed and collected through Host and/or Host’sthird
party administrator of self-insured health plan. To the extent that payment made by third
party administrator is less than the contractual amounts set forth in this Agreement, Host
shall pay the difference to UDS. UDS has arranged for itscontracted professional entity
and its providers to provide services according to the fee schedule set forth on Schedule 1
ifdesired and selected to do soby Host’s health and wellness plan beneficiaries. Host
acknowledges and agrees that such charges are not subject to third party payer or plan audit
and/orrepayment demand and that Host shall indemnify, defend, and hold UDS and its
professional entity contractors harmless from and against any and all claims or demands
for repayment by Host’s third-party administrator.
8. Remittance of Fees. Remittance of the fees will be made to UDS at the following address,
within thirty (30) days of invoicing:
United Diagnostic Services, LLC
1400 Ave Z, Brooklyn, NY, 11235.
RESPONSIBILITIES OF HOST
1. Executive Sponsorship. Host shall identify key managers or executives who shall assist
through the sponsorship and endorsement of any health and wellness promotion.
2. Communication. Host will grant UDS access to normal communication channels with
employees/members; including home mail, e-mail, payroll stuffers, newsletters, public
postings orany method of employee communication normally utilized. All promotional
materials will be approved by Host in atimely manner.
3. Benefits Information. Host shall provide specific details of wellness efforts or other
benefits as appropriate to UDS for inclusion in education or promotion efforts.
4. Confidentiality. Host will not disclose the terms or pricing of the UDS screening event
rdwithany3 party.
6106.100/1122 2
ACCEPTANCE:
HOST: Carmel Fire Department
Signature: ______________________________ Title: _____________________________
Print Name: ______________________________ Date: _____________________________
United Diagnostic Services, LLC
Signature: ______________________________ Title: _____________________________
Print Name: ______________________________ Date: _____________________________
6106.100/1122 3
UDS - TERMS AND CONDITIONS
1. Representations and Warranties. UDS warrants that ithasthe necessary resources, including
technology, equipment, software, programs and trained personnel toproperly perform the screening
services described herein consistent with standard practices; that itwill perform the screening services
described herein inaprofessional manner; that it isaduly formed organization in good standing under the
laws of the state inwhich the screening will occur; that itmaintains professional and general liability
insurance coverage inasufficient amount forcoverage against risks reasonably anticipated inproviding the
screening services; that ithas the authority toenter into and perform obligations set forth inthis Agreement;
and that this Agreement does not violate any law orregulation towhich UDS issubject.
2. ERISA Disclaimer. The parties acknowledge and agree that UDS will provide population health
management services to Host under this Agreement. Inproviding such service, the parties agree that UDS will not
exercise any discretionary authority over the management ordisposition ofassets ofany welfare benefit plan (as such
term isdefined in the Employee Retirement Income Security Act of1974 ("ERISA"). UDS’sduties will belimited to
providing certain contractually agreed upon services as herein set forth. Therefore, the parties agree that UDS isnot a
fiduciary (assuch term isdefined by ERISA Section 3(21)) with regard to Host'shealth benefits plan orany health
and welfare benefit plan.
3. UDS Indemnification. As between UDS and Host, UDS agrees that itwill hold harmless and
indemnify the Host for any third party claims arising out ofany negligent act oromission or intentional
misconduct by UDS and/orits contracted provider(s) inthe performance ofscreening services under this
Agreement. UDS shall be obligated tohold harmless andindemnify the Host inconnection with such claim
only if, and tothe extent, ajudicial determination ismade of UDS’snegligence orintentional misconduct.
4. Promotion Support. To the extent that UDS provides theHost with any electronic or printed
materials (the “Promotion Materials”), itprovides these materials subject toalimited license tothe Host to
use the Promotion Materials for the Host’sown use. UDS may revoke this license at its discretion atany
time. The license shall expire upon completion ofthe wellness event orthe agreement between Host and
UDS. The Host may not copy ordistribute the Promotion Materials in any manner except as may be agreed
toinadvance by UDS.
5. Excuse of Performance. UDS shall not be responsible ifits performance of this Agreement is
interrupted ordelayed by contingencies beyond its control, including, without limitation, acts ofGod, war,
lockouts orother labor orindustrial disturbances, fires, accidents toequipment, injunctions orcompliance
with laws, regulations ororders ofany governmental body (whether now existing orhereafter created). In
such event, UDS shall use best efforts toprovide reasonably alternative services.
6. Independent Contractor. UDS’s relationship with theHost pursuant hereto isthat ofan independent
contractor, and nothing inthis Agreement shall be construed todesignate UDS asan employee, agent or
partner ofor ajoint venture with Host.
7. Entire Agreement. This Agreement constitutes the entire understanding and agreement of the
parties and cancels and supersedes allprior negotiations, representations, understandings oragreements,
whether written ororal, with respect tothis Agreement. This Agreement shall bebinding upon and shall
inure to the benefit ofthe successors, assigns legal representatives and heirs ofthe parties hereto; provided,
6106.100/1122 4
however, that the Host may not assign itsrights ordelegate its obligations under this Agreement without
the prior written consent of UDS, which consent shall not beunreasonably withheld.
UDS - TERMS AND CONDITIONS CON’T
8. Governing Law. This Agreement shall be governed by and construed inaccordance with the laws
ofthe State of New York without regard tothe conflicts oflaws or rules ofany jurisdiction.
9. Notices. Allrequired notices or those which the parties may desire togive under this Agreement
shall be inwriting and communicated inadvance.
10. Originals. Acopy orfacsimile ofthis Agreement shall beas effective asan original.
6106.100/1122 5
SCHEDULE 1
HEALTH FAIR DETAILS
ACCOUNT
Account name. – Carmel Fire Department
DETAILS
Estimated Employee Participation TBD
ththDateofEvent(s): March 13-17, 2023
Event(s) Duration: TBD
Event(s) Location: TBD
APPOINTMENT PROCEDURES & PRICING
Ultrasound Screening Packages to include the following:
1. Echocardiogram (Valve function, Heart Pumping Ejection Fraction), Carotid Doppler, Aortic
Aneurysm (AAA), Thyroid, Complete Abdomen (Liver, Spleen, Gall Bladder, Kidney), Bladder
Ultrasound, Pelvic (External Women only), Testicular (Men only):
300.00 – 30 minutes
2. Onsite program delivery fee outside of New York Included
3. Nurse Practitioner Positive Result Consultation Included
nd4. 2 Outreach for abnormal results
With coordination of care recommendations Included
Bill To:
Carmel Fire Department
ADDRESS
2 Civic Square, Carmel, IN 46032
Host Initial: United Diagnostic Services Initial:
6106.100/1122 6
EXHIBIT B
Invoice
Date:
Name of Company:
Address & Zip:
Telephone No.:
Fax No.:
Project Name:
Invoice No.
Purchase Order No:
Goods Services
Person Providing
Goods/Services
Date
Goods/
Service
Provided
Goods/Services Provided
Describe each good/service
separately and in detail)
Cost Per
Item
Hourly
Rate/
Hours
Worked
Total
GRAND TOTAL
Signature
Printed Name
EXHIBIT C
INSURANCE COVERAGES
Worker’s Compensation & Disability Statutory Limits
Employer’s Liability:
Bodily Injury by Accident/Disease: $100,000 each employee
Bodily Injury by Accident/Disease: $250,000 each accident
Bodily Injury by Accident/Disease: $500,000 policy limit
Property damage, contractual liability,
products-completed operations:
General Aggregate Limit (other than
Products/Completed Operations): $500,000
Products/Completed Operations: $500,000
Personal & Advertising Injury
Policy Limit: $500,000
Each Occurrence Limit: $250,000
Fire Damage (any one fire): $250,000
Medical Expense Limit (any one person): $ 50,000
Comprehensive Auto Liability (owned, hired and non-owned)
Bodily Single Limit: $500,000 each accident
Injury and property damage: $500,000 each accident
Policy Limit: $500,000
Umbrella Excess Liability
Each occurrence and aggregate: $500,000
Maximum deductible: $ 10,000
Ray Lankin
United Diagnostic Services, LLC
CEO
7th February 23
Ray Lankin
INDIANA RETAIL TAX EXEMPT
City ®f Carmel CERTIFICATE NO. 003120155 002 0
FEDERAL EXCISE TAX EXEMPT
ONE CIVIC SQUARE 35-6000972
CARMEL, INDIANA 46032-2584
ORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
IASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO.
2/6/2023 377027
Page 1 of 1
PURCHASE ORDER NUMBER
108505
THIS NUMBER MUST APPEAR ON INVOICES, A/P
VOUCHER, DELIVERY MEMO, PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
DESCRIPTION
FF Ultrasound Screening
UNITED DIAGNOSTIC SERVICES LLC Carmel Fire Department
VENDOR 1400 AVENUE Z SHIP 10701 N. College Avenue, Ste A
SUITE 301
TO
Carmel, IN 46280-
BROOKLYN, NY 11235 -
PURCHASEID BLANKET CONTRACT PAYMENTTERMS FREIGHT
73941
QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION
Department: 1120 Fund: 101 General Fund
Account: 43-407.01
171 Each Ultrasound Screening Package per Quote - Health Fair $300.00 $51,300.00
Details
Sub Total $51,300.00
CAA
Send Invoice To:
Carmel Fire Department
2 Civic Square `' /,
Carmel, IN 46032-
PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT
PAYMENT $51,300.00
SHIPPING INSTRUCTIONS *
A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
C.O.D. SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL -
THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY
Denise Snyder James Crider
TITLE Accreditation/Budget Administrator Director of Administration
CONTROL NO. 108505 CONTROLLER
Approved by IN Design Center-Amy Mehall 2-1-20
Clerk 2-8-23
BPW 2-15-23
CPD Horner 2-6-23
CFD Heavner 2-2-23
CRED Brewer 2-8-23
Reviewed/approved via email
15th February 23
Clerk 2-8-23
BPW 2-15-23
Reviewed/Approved Via Email
CPD Horner 2-6-23
CFD Horner 2-6-23
CRED Brewer 2-8-23
15th February
RESOLUTION NO. BPW 02-15-23-01
A RESOLUTION OF THE BOARD OF PUBLIC WORKS AND SAFETY
OF THE CITY OF CARMEL, INDIANA, APPROVING THE TRANSFER AND
PRESENTATION OF PISTOL AND BADGE
WHEREAS, pursuant to IC 5-22-22-6, the Board of Public Works and Safety of the City of
Carmel, Indiana (“Board”), may transfer to another certain personal property; and
WHEREAS, Officer R. Scott Spillman has provided over 19 years of meritorious service to
the Carmel community as a Carmel City Police Officer, and will be retiring on March 3, 2023; and
WHEREAS, it has been a long-standing policy and practice of the Carmel Police
Department to present to each of its sworn officers, upon retirement, their badge and firearm.
NOW, THEREFORE, BE IT RESOLVED by the Board, as follows:
Section 1. The foregoing Recitals are incorporated herein by this reference.
Section 2. The following items may be transferred and presented to Officer R. Scott
Spillman upon his retirement, at the direction of the Chief of Police:
Officer Spillman’s Service Weapon, Glock Model 19, 9 mm Pistol and accessories and
Carmel Police Department Badge/marked “Retired.”
SO RESOLVED.
Resolution No. BPW 02-15-23-01
Page One of Two Pages
This Resolution was prepared by Jon Oberlander, Carmel Corporation Counsel, on 2/1/2023 at 12:04 PM. No
subsequent revision to this Resolution has been reviewed by Mr. Oberlander for legal sufficiency or otherwise.
PASSED by the Board of Public Works and Safety of the City of Carmel, Indiana, this
day of , 2023, by a vote of ayes and nays.
CITY OF CARMEL, INDIANA
By and through its Board of Public Works and
Safety (“Board”)
By:
James Brainard, Presiding Officer
Date:
Mary Ann Burke, Member
Date:
Lori Watson, Member
Date:
ATTEST:
Sue Wolfgang, Clerk
Date:
Resolution No. BPW 02-15-23-01
Page Two of Two Pages
This Resolution was prepared by Jon Oberlander, Carmel Interim Corporation Counsel, on 2/1/2023 12:04 PM. No
subsequent revision to this Resolution has been reviewed by Mr. Oberlander for legal sufficiency or otherwise.
01/23/23 On-Going
2/7/23 On-Going
February 23
February 23
February 23
February 23
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12895 Old Meridian.