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Home My WebLink AboutCIM Audio Visual, Inc./ICS/$25,977/AV Maint for Carmel Center, Midtown, and BGC - ASATerrry Brush VP Bids & Contracts 35-2022563 12/29/2020 DocuSign Envelope ID: 44438FAA-BD5E-482D-91D3-FB21F5175785 1/7/2021 1/7/2021 1/7/2021 1/7/2021 2021 - Carmel AV Maintenance Plan City of Carmel Carmel Center, Midtown and Brookshire Golf Course Carmel, Indiana 46032 QUOTE NUMBER 86357SC Revision:2 Modified:5/13/2020 PROPOSALVALID30DAYS Presented By: Account Manager: Rick Streb Designed By: Terry Brush CCS Presentation Systems 1256 Washington St Columbus, IN 47201-5722 United States FYIJCJU 800) 742-5036 https://ccsavpro.com B https://ccsavpro.com Page 1 of 13 DocuSign Envelope ID: 44438FAA-BD5E-482D-91D3-FB21F5175785 SCOPE OFWORK Block of Hours Service Plan # -86357SC It’scomfortingtoknowthatyouwillhaveacapableservicepersonavailablewhenitreallycounts. OurBlockofHoursServiceAgreementsisdesignedtodojustthat–atsignificantlydiscountedhourly rates.Simplypurchaseablockofhoursinadvance,andspendthemwhenyouneedsupportthe most. We’ll deduct the time from your available balance. Time blocks can be applied to any existing AV infrastructure. Discountedhourlyratesbasedonhourspurchased.Thelargeryourcontract,theloweryour rate. Priorityschedulingofneededservice.Thesecallsarescheduledduringnormalbusinesshours M-F between 8:00 AM to 5:00 PM excluding holidays. Dedicated service number to handle service requests. All service requests logged and serviced by qualified technicians. All equipment replacement procedures handled by us. If a component fails, there’s no charge for standard shipping to and from the repair facility.* Notraveldestinationormileagechargeswithin30milesofouroffice.Amileagerate of .75/mile will be charged for mileage over 60 miles round trip. Prepaid funds may be used for purchases of equipment with an approved quote. Each call will be charged a minimum two (2) hour block of time. Minimum contract required. Timeblocksaregoodforuptotwofullyears,whichprotectsyoufromrisinglaborcosts. Hoursnotusedwillexpireattheendofthecontractunlessapurchaseorderforthenext blockofhoursisreceivedatleast30dayspriortotheexpirationofthecontract.Hourswill rolloverifanewagreementispaidforpriortotheexpirationofthepreviousterm.Therewill be no reimbursement for expired hours. Some exclusions apply Preventive Maintenance Hourly Estimates FYIJCJUCCSPresentationSystemsB Page 2 of 13 DocuSign Envelope ID: 44438FAA-BD5E-482D-91D3-FB21F5175785 CCSPresentationSystemsagreestoprovideoncallserviceandpreventivemaintenancecallsfor CityofCarmel audio/videoequipmentinstalledat CarmelCenterGreen,MidtownPlaza,ArtsDistrictOutdoorAudioand Brookshire Golf Course. CCSwillscheduleandperformtwo(2)preventivemaintenancecallsperlocationscheduledinthespringandfall oftheyearatmutuallyagreeabledatesandtimes.Timeforthesecallsandtraveltimewillbedeductedfrom the block of hours contract. Carmel Center Green - Estimated 6 hours per PM - Includes 4 hours on site and 2 hours roundtrip travel. Midtown Plaza - Estimated 6 hours per PM - includes 4 hours on site and 2hours roundtrip travel. BrookshireGolfCourse-Estimated2technicians-6hours(12Hours)perPM-Includes4hoursonsite per PM and 2 hours round trip travel per PM per technician. Arts District Outdoor Audio - Estimated 6 hours per PM - Includes 4 hours on site and 2 hours travel. Actual time will be charged against the block of hours. Thisagreementislimitedtotheprovisionssetforthherein.Nomodificationofthisagreementshallbevalid unlessinwritingandsignedbyCCSPresentationSystemsandthecustomerrepresentatives.Thisprogram represents a tremendous value by saving you money over our standard hourly rate of $150/hour. Telephone Support ServicerequestscanbesubmittedtoCCSbycontactingourServicesCenterat(877)284-3573orat http://www.cimav.com/technology-solutions.aspx/service.Aservicetechnicianwillcontactyouwithin twohoursofaservicerequestduringnormalbusinesshours.Phonesupportisavailablewhensystem problemsoccurforthefirst30minutesatNOCharge.Additionaltimeisbilledin15minute increments. Warranty Service Oncallservicevisitsforwarrantyrelatedrepairsonmanufacturer’sequipmentwillbebilledatthenegotiated hourlyrate.Thesevisitswillbescheduledforthenextbusinessdayifthecallisreceivedbefore10a.m.andon the second business day if received after 10 a.m. or sooner if technicians are available for quicker response. Scheduled Site Visits Duringthevisit,thetechnicians(s)willadjust,alignandcheckallfunctionsofeachcomponentwithinthe system.Allcableswillbechecked,tightened,labeledandrepairedifneeded.Theoperationofthesystemasa wholewillbeverified.Thisincludesminoradjustmentsasnecessary.Ifmajorrepairsarerequired,theunitmay bereturnedtoCCSPresentationSystemsforservice.Aftereachservicecall,CCSPresentationSystemswill provideareportofservicesprovidedandalistofanyrecommendedreplacementsoridentifyequipmentthat couldsoonfail.WorkwillbescheduledinadvanceandagreedtobyCCSPresentationSystems.Theclientmust ensurethatallareasandroomsaremadeavailableforthetechnician(s)andthatallcomputerandvideoinput sourcesarepresent.CCSPresentationSystemssitevisitsareperformedMondaythroughFridaybetweenthe hours of8:00a.m. and 5:00p.m. Repair/Replacement of Equipment Maintenanceandrepairoffailedequipmentwillbeaccomplishedasmuchaspossibleonsite.Intheeventthat acomponentmustberemovedfromthesystem,CCSPresentationSystemscanprovideloanerequipmentif availableat50%offofourstandardrentalrates.Wewillmakeeveryreasonableattempttoprovideatemporary workablesolution.Temporaryequipmentmaynotbeanexactreplacement,buteveryattemptwillbemade FYIJCJUCCSPresentationSystems B Page 3 of 13 DocuSign Envelope ID: 44438FAA-BD5E-482D-91D3-FB21F5175785 under emergency occurrences. Spare Parts City Wide - Spare Parts List The items shown are a recommended spare parts list of components that may be required to get the City Wide Audio system operational as quickly as possible should a key component fail. It is not a complete list of installed equipment. The spare parts would be stored at the customers location and CCS will utilize the spare parts kit to provide replacement for failed components. The component needing repair will be returned to the manufacture for evaluation to determine if the component can be repaired under warranty. If the component is repaired under warranty the unit will bereturned to the customer to replenish there spare parts stock. Labor and travel time to and from the job site for removal and replacement will be charged against the block of hours. Ifthecomponentisnotunderwarrantywewilldetermineifthecomponentcanberepairedoriftheunitneeds replaced.CCSwillprovideaquotetothecustomerforthecostofrepairorreplacementofthefailed component.Ifapprovedthefailedcomponentwillberepairedorreplacedandreturnedtothecustomerfor usethenexttimeacomponentfails.Anyrepaircharges,equipmentchargesandlaborwillbechargedagainst theservicecontract.Ifsufficientfundsarenotavailablethecustomerwillneedtoissueapurchaseorderforthe repair and replacement charges. Brookshire Golf Course - Spare Parts List The items shown are a recommended spare parts list of components that may be required to get the system for Brookshire Golf Course operational as quickly as possible should a key component fail. It is not acomplete list of installed equipment. The spare parts would be stored at the customers location and CCS will utilize the spare parts kit to provide replacement for failed components. The component needing repair will be returned to the manufacture for evaluation to determine if the component can be repaired under warranty. If the component is repaired under warranty the unit will bereturned to the customer to replenish there spare parts stock. Labor and travel time to and from the job site for removal and replacement will be charged against the block of hours. Ifthecomponentisnotunderwarrantywewilldetermineifthecomponentcanberepairedoriftheunitneeds replaced.CCSwillprovideaquotetothecustomerforthecostofrepairorreplacementofthefailed component.Ifapprovedthefailedcomponentwillberepairedorreplacedandreturnedtothecustomerfor usethenexttimeacomponentfails.Anyrepaircharges,equipmentchargesandlaborwillbechargedagainst theservicecontract.Ifsufficientfundsarenotavailablethecustomerwillneedtoissueapurchaseorderforthe repair and replacement charges. Carmel Center Green and Midtown Plaza The customer maintains an inventory of spare parts that will be utilize asdescribed above. A Novopro VX4S Video Wall Controller will be provided as a spare part to be kept in the customers inventory. Arts District - Spare Parts List A spare amplifier is included for spare parts and will be stored by the customer. Other Services FYIJCJUCCSPresentationSystems B Page 4 of 13 DocuSign Envelope ID: 44438FAA-BD5E-482D-91D3-FB21F5175785 ThefollowingitemscanbepaidforundertheprovisionsofthisServicePlan.CCSPresentationSystemswill provideyouwithaquotefortheseitemsthatmustbeagreeduponpriortotheworkbeingcompleted.These charges will be invoiced against the block of hours. 1.Projector lamps, batteries, software programs, patch cables and other expendable items 2.Repair of software and other program materials, DVD, VHS etc 3.Re-Training of personnel 4.Problemscausedbyimproperconnectionofequipmentbyend-user,determinedbyCCSPresentation Systems. 5.Any reprogramming of control systems such as AMX, Crestron, Extron. 6.Design Services 7.Out of warranty equipment and system repairs. Arts District - Outdoor Audio System - Additional Zone of Speakers Audio CCS will provide and install an AES67 network audio interface, wireless microphone transmitter and receiver, audio amplifier, and speakers to cover a section of outdoor space. The audio interface, microphone receiver, and amplifier will be located in an owner furnished P1 box at the location. Rack space must be made available for the components. Tthe speakers will be mounted to a light pole in which there is existing conduit access to the P1 box. The audio interface will provide 2channels of audio into the City of Carmel's network audio system, and receive 2 channels of audio from the network. CCS will also provide and install a single gang plate with one balanced mono input and one balanced mono output, both connected to the audio interface. Network The customer will provide any required computer network, IP addresses and necessary firewall configuration as required for the project. Network should be in place and tested one week prior to equipment installation. A dedicated point of contact for the customers’ IT department must be made available to our project manager and programmers. Wiring Path and Electrical As part of the system installation it is necessary to provide appropriate wiring path for low voltage, audio wiring. Conduits to accommodate the speaker wiring between the P1 box and the speakers locations must be provided by the customer. The customer shall install power as required. NOTE: The City of Carmel will beresponsible to provide a man lift for the speaker installation if required and any protective barriers toblock off the area where work will be performed. Parking for our vehicles must be provided in anarea near where the work will be performed. FYIJCJUCCSPresentationSystems B Page 5 of 13 DocuSign Envelope ID: 44438FAA-BD5E-482D-91D3-FB21F5175785 Block of Hours Service Plan Duration ThisAgreementwillbecomeeffectiveuponexecutionoftheAgreementandCCS'sreceiptofpaymentforthe servicesfromtheCustomer.TheTermwillexpireattheendofthecontract,unlessthepartiesagreetorenew the Service Plan at least thirty (30) days prior to the end date. Hoursnotusedwillexpireunlessapurchaseorderforthenextblockofhoursisreceivedatleast(30)daysprior totheexpirationofthecontract.Ifthecontractisrenewedremaininghourswillrollovertothenextcontract term. If the contract is not renewed there will not be a reimbursement for hours not used. Block of Hours IftheblockofhourspurchaseisexpendedbeforetheendofthetermanadditionalBlockofHoursmaybe purchased at the previous rates. Assumptions RoomAvailability–Room(s)inwhichserviceistobeperformedwillbemadeavailableforCCSPresentation Systemsexclusiveuseontheday(s)ofthescheduledservice.ServicewillbescheduledMonday–Friday between the hours of 8:00AM – 5:00 PM excluding holidays. Parking–ThecustomerwillprovideadequateparkingforCCSPresentationSystemsvehicle(s)inalocation conducivetoouraccesstothevehicle(s)forretrievaloftoolsandsuppliesthroughouttheworkday.Ifsuch parkingiswithinasecuredfacility,thecustomerwillvalidatetheparkingtickedforCCSPresentation System’svehicle(s). ExistingEquipmentDocumentation–Ifthissystem(s)containsanyequipmentnotprovidedbyCCS PresentationSystems,thecustomershall,atCCSPresentationSystemsrequest,provideanydocumentation which CCS Presentation Systems may require in order to properly service that equipment. BLOCK OF HOURS SERVICE PLAN TERMS This Agreement is subject to the General Terms and Conditions set forth below, which are incorporated herein by reference. 1. PAYMENT TERMS: The annual date will start at the time of receipt ofpayment. a.Anyadditionalproduct,outofwarrantyprocessingorotheritemsnotcoveredunderthe Service Plan will be quoted and billed separately. b.Uponcompletionoftheserviceoutsideofthiscontract,CCSPresentationSystemswillinvoice theCustomerfortheremainingbalanceandtheCustomershallpaysuchbalancewithin15 days. 2.PREVAILINGTERMSANDCONDITIONS:ThetermsandconditionsofthisAgreement,andthetermsand conditionscontainedinanyAppendicestothisAgreement,togetherformtheentirepurchaseorder.Request forquotation,acceptance,orotherpurchasingdocumentsconcerningproductswhichareinconsistentwith, differentfromorinadditiontothetermsandconditionsofthisagreementarevoid.Intheeventofa FYIJCJUCCSPresentationSystems B Page 6 of 13 DocuSign Envelope ID: 44438FAA-BD5E-482D-91D3-FB21F5175785 discrepancy in unit and extended pricing, the unit price will prevail. 3.APPROVALOFORDERS:ThisAgreementandallPurchaserpurchaseordersforServicesandorProducts underthisAgreementaresubjecttoacceptancebyCCSPresentationSystemsincluding,ifappropriate,approval byCCSPresentationSystemsCreditDepartment.UponnoticebyCCSPresentationSystems,Purchaserwill furnishCCSPresentationSystemssuchfinancialinformationasCCSPresentationSystemsmayreasonably request for this approval. CCSPresentationSystemsmay,initssolediscretion,cancelthisAgreementatanytimeifPurchaserfailstomeet credit requirements established by CCS Presentation Systems. Anyaccountpaymentsshallnotextinguishanyunpaidportionofthesubjectinvoices,despiteanynotationon oraccompanyingpaymentsuchas"infullpayment"or"infullsatisfaction,"orwordsofsimilareffect. CUSTOMERUNDERSTANDSTHATTHISPROVISIONCONSTITUTESAWAIVEROFRIGHTSUNDERAPPLICABLE LAW. 4.TAXES:ThepricesforProductsindicatedinthisAgreementaresubjecttotaxes,including,butnotlimitedto, sales,exciseorusetaxes.Purchasershallpayallsales,use,advalorem,exciseand/oranyothertaxesimposed oneitherpartybyvirtueofthisAgreement.CCSPresentationSystemswillinvoicePurchaserforanyofthese taxes CCS Presentation Systems is legally obligated to collect from Purchaser. 5.FINANCECHARGE/COSTSOFCOLLECTION:IfthePurchaserfailstopayCCSPresentationSystemsfor productswhendue,theninadditiontoanyotherremediesavailabletoCCSPresentationSystemsunderthis Agreementorallowedbylawforthatdefault,PurchaserwillpayCCSPresentationSystemsanadditional monthlyfinancingchargeequaltothelesserof:(a)oneandone-halfpercent(1.5%);or(b)themaximum monthlyinterestrateallowedbylaw;ofanyamountspastdue,chargeableduringeachmonththatpayment remainsoutstandingandCCSPresentationSystems’reasonableexpensesofcollection,including,butnot limited to, attorneys' and experts' fees and court costs. 6.ADDITIONALSECURITYFORPAYMENT:Customerherebyagreestoexecutesuchadditionaldocuments asCCSmayrequirefromtimetotimeincludingapersonaland/orbusinessguaranteeandUCCFinancing Statements.AscollateralsecuringCustomer'sobligations,Customergrantstosupplieracontinuingsecurity interestinallofCustomer'saccountsandallgoodsprovidedbyCCStoCustomer(whetherornotpaidforby Customer). 7.SERVICE:willbeperformedduringournormalworkinghours,8:00a.m.–5:00p.m.,MondaythroughFriday unlessotherwisenotedontheproposal.Ifserviceisscheduledoutsideofnormalbusinesshoursduetoclients requestthenthosehourswillbebilledatovertimerateswhichare1½timesthenegotiatedhourlyrate.Service schedulesmustbecoordinatedthroughourServiceDepartment.Ifaservicemustbere-scheduledatyour request,itwillbemovedtothenextsuitableopeningintheServiceDepartmentschedule.Ifuponarrivalonthe scheduledservicedateCCSPresentationSystemsisprohibitedfromworkingintheroomstheCustomerwillbe charged for all time and travel. 8.CHANGES/RETURNS:DuetothecustomnatureofAudioandVideoequipment,customer-requested changesorchangestodesignonceequipmentison-handorintransit,mayresultinre-stockingchargestothe Purchaser.Re-stockingchargeswillbeassessedattherateof20%oftheoriginalpurchaseprice.Anychanges totheagreed-uponscopeofworkdefinedintheproposalmustbeauthorizedinwritingandwillresultin additional charges. TechnologySolutionsisnotresponsiblefor“imageburn”asaresultofprolongedperiodsofstaticimagesbeing FYIJCJUCCSPresentationSystems B Page 7 of 13 DocuSign Envelope ID: 44438FAA-BD5E-482D-91D3-FB21F5175785 displayed on certain devices. ThedutiesofCCSPresentationSystemsarelimitedtothoseexpresslystatedinthisAgreement.CCS PRESENTATIONSYSTEMSMAKESNOOTHERWARRANTY,EXPRESSORIMPLIED,WHETHEROF MERCHANTABILITY,FITNESSFORAPARTICULARPURPOSE,OROTHERWISE,ONTHESYSTEMORANYPARTS ORSERVICERENDEREDHEREUNDER.CCSSHALLINNOEVENTBELIABLEFORANYINDIRECT,SPECIAL, CONSEQUENTIAL,OROTHERDAMAGES,HOWEVERCAUSED,INCLUDINGLOSSOFBUSINESSOPPORTUNITIES ORLOSTPROFITS,DIRECTLYORINDIRECTLYARISINGFROMTHEPURCHASER’SDIFFICULTYWITHORINABILITY TO USE THE SYSTEM, EITHER SEPARATELY OR IN COMBINATION WITH ANY OTHER EQUIPMENT. 9. WAIVER: Either party’swaiver of the other’sdefault in its obligations under any terms or conditions ofthis Agreement will not in any way limit or affect that party’sright to enforce and compel strict compliance with that term or condition at any other time or with any other term or condition. FYIJCJUCCSPresentationSystems B Page 8 of 13 DocuSign Envelope ID: 44438FAA-BD5E-482D-91D3-FB21F5175785 CenterGreen 1CCS Block of Hours Service Plan - Includes 25 hours to be utilized as needed per service plan documents. Hours expire at the end of twelve (12) months unless an additional service plan is purchased. Center Green Total 3,125.00 CityWideAV: SpareParts List 1Qsc Multi-Channel 500W/CH Q-SYS Amplifier With Mic/line Inputs. 1Qsc Q-SYS I/O peripheral providing 8 individual, software-switchable Q-SYS Flex Channels. All mounting hardware included. City Wide AV: Spare Parts List Total 5,267.00 PriceIncludes Accessories FYIJCJU 2021 - CarmelAVMaintenance Plan B ProjectNo :86357SC5/13/2020Rev.2 Page 9 of 13 DocuSign Envelope ID: 44438FAA-BD5E-482D-91D3-FB21F5175785 ArtsDistrictAudio 2Klipsch The PRO-1-SM surface mount for mounting the Klipsch Professional Series Landscape Satellite speakers (PRO-500T-LS and PRO-650T-LS). Integrated mounting plate allows for easy surface mounting, as well as compatibility with 3rd party standard tree straps and U-Bolts (not included) 2Klipsch Brown 5'' WOOFER, TRACTRIX HORN LOADED 1'' ALUMINUM DOME TWEETER, 30W 70V/100V MULTI-TAP TRANSFORMER WITH 8 OHM BYPASS, IP45 RATING 1Qsc 1/2 RU 2 Channel ENERGY STAR amplifier / Stereo Operation 200 watts into 8 Ohm 4 Ohm, Bridged operation 400 watts into 8 Ohm & 4 Ohm, and 350 watts into 70v and 100v / 100-240 VAC Operation 1Shure SM58 Vocal System 1Attero Tech AES67 Networked Audio Interface - 2x2 Mic/Line I/O, PoE or 24VDC, AES67 1CCS One Gang Audio I/O Plate with Microphone in and audio output mounted on weather resistant box and cover.. 1Installation Materials Miscellaneous installation materials may include wire, cable, connectors, rack mount hardware, structural hardware, wire management, consumable materials, etc. 1Integration Services CCS Presentation Systems Integration Services shown on the project summary page include installation, project management, design, system drawings, programming, mileage, vehicle expenses and consumable materials in addition to any expenses shown below. Arts District Audio Total 5,488.00 PriceIncludes Accessories FYIJCJU 2021 - CarmelAVMaintenance Plan B ProjectNo :86357SC5/13/2020Rev.2 Page 10 of 13 DocuSign Envelope ID: 44438FAA-BD5E-482D-91D3-FB21F5175785 ArtsDistrictAudio: SparePartsList 1Qsc 1/2 RU 2 Channel ENERGY STAR amplifier / Stereo Operation 200 watts into 8 Ohm 4 Ohm, Bridged operation 400 watts into 8 Ohm & 4 Ohm, and 350 watts into 70v and 100v / 100-240 VAC Operation 1Attero Tech AES67 Networked Audio Interface - 2x2 Mic/Line I/O, PoE or 24VDC, AES67 Arts District Audio: Spare Parts List Total 1,027.00 Midtown Plaza 1CCS Block of Hours Service Plan - Includes 25 hours to be utilized as needed per service plan documents. Hours expire at the end of twelve (12) months unless an additional service plan is purchased. 1Neoti Video Wall Controllers Midtown Plaza Total 5,345.00 Brookshire GolfCourse 1CCS Block of Hours Service Plan - Includes 25 hours to be utilized as needed per service plan documents. Hours expire at the end of twelve (12) months unless an additional service plan is purchased. Brookshire Golf Course Total 3,125.00 PriceIncludes Accessories FYIJCJU 2021 - CarmelAVMaintenance Plan B ProjectNo :86357SC5/13/2020Rev.2 Page 11 of 13 DocuSign Envelope ID: 44438FAA-BD5E-482D-91D3-FB21F5175785 Brookshire GolfCourse: Software Renewals 1Mersive Solstice SGE Enterprise extended Subscription - 1 year Brookshire Golf Course: Software Renewals Total 350.00 Brookshire GolfCourse: SparePartsList 1Crestron Electronics DigitalMedia 4K60 4:4:4 HDR network audio/video encoder/decoder 1Crestron Electronics DigitalMedia 4K60 4:4:4 HDR network audio/video encoder/decoder with downmixing Brookshire Golf Course: Spare Parts List Total 2,250.00 Project Subtotal:$25,977.00 PriceIncludes Accessories FYIJCJU 2021 - CarmelAVMaintenance Plan B ProjectNo :86357SC5/13/2020Rev.2 Page 12 of 13 DocuSign Envelope ID: 44438FAA-BD5E-482D-91D3-FB21F5175785 PROJECTSUMMARY TotalInstallation Price:$25,977.00 Grand Total:$25,977.00 FYIJCJU 2021 - CarmelAVMaintenance Plan B ProjectNo :86357SC5/13/2020Rev.2 Page 13 of 13 DocuSign Envelope ID: 44438FAA-BD5E-482D-91D3-FB21F5175785 DocuSign Envelope ID: 44438FAA-BD5E-482D-91D3-FB21F5175785