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Home My WebLink AboutBPW Minutes 02.01.23 Board of Public Works and Safety Meeting 1 Minutes 2 Wednesday, February 1, 2023 – 10:00 a.m. 3 Council Chambers City Hall, One Civic Square 4 5 MEETING CALLED TO ORDER6 7 Board Member Mary Ann Burke called the meeting to order at 10:00 AM 8 9 MEMBERS PRESENT10 11 Board Members Lori Watson, Mary Ann Burke, and Deputy Clerk Holly Harmeyer were present. 12 13 MINUTES14 15 Minutes from the January 18, 2023 Regular Meeting. 16 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 17 18 BID/QUOTE OPENING19 20 Cancellation of Bid Opening for Brookshire Golf Course Cellular Tower and Equipment Project 21 Board Member Burke moved to acknowledge. Board Member Watson seconded. Acknowledgment approved 2-0. 22 23 24 CONTRACTS25 26 Resolution BPW 02-01-23-02; A Resolution of the City of Carmel Board of Public Works and Safety 27 Acknowledging Agreement Between City and Vendor; Tom Wood Volkswagen, Inc.; ($47,265.25); One (1) 28 Department Vehicle; Includes Statement & Request for Approval of Special Purchase 29 Board Member Burke moved to approve. Board Member Watson seconded. Resolution approved 2-0. 30 31 Resolution BPW 02-01-23-03; A Resolution of the City of Carmel Board of Public Works and Safety 32 Acknowledging Agreement Between City and Vendor; Tom Wood Ford, Inc.; ($40,602.10); Two (2) Department 33 Vehicles; Includes Statement & Request for Approval of Special Purchase 34 Board Member Burke moved to approve. Board Member Watson seconded. Resolution approved 2-0. 35 36 Request for Purchase of Goods and Services; Courtesy Ford Motors, LLC; ($1,353,386.25); Twenty-nine (29) 37 Specialized Police Vehicles; Includes Statement & Request for Approval of Special Purchase 38 Board Member Burke moved to approve. Board Member Watson seconded. Resolution approved 2-0. 39 40 Request for Purchase of Goods and Services; Acid Remap, LLC; ($3,500.00); EMS Protocol Application 41 Updates; Subscription Agreement 42 Contract pulled from the agenda at the request of Carmel Fire Department. 43 44 Request for Purchase of Goods and Services; Angel Oak Tree Care; ($140,000.00); Tree Removal and Other 45 Landscape Services; Additional Services Amendment 46 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 47 48 DocuSign Envelope ID: 8D63D231-D271-4365-B924-DB82D2E1A5E5 Request for Purchase of Goods and Services; AVI Systems, Inc.; ($85,554.07); Equipment Repairs; Additional 49 Services Amendment 50 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 51 52 Request for Purchase of Goods and Services; Fredericks, Inc; ($9,590.00); Sidewalk - Carmel Data Center; CO 53 #5 54 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 55 56 Request for Purchase of Goods and Services; Rieth-Riley Construction, Inc; ($36,949.54); 20-ENG-01 Smoky 57 Row Road Reconstruction – Underdrain Outlet Pipe Work; CO #5 58 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 59 60 Request for Purchase of Goods and Services; Office Works Services, LLC; ($518.29); Additional Pieces; 61 Additional Services Amendment 62 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 63 64 Resolution BPW 02-01-23-01; A Resolution of the City of Carmel Board of Public Works and Safety 65 Acknowledging Agreement Between City and Vendor; World Class Ice Sculpture; ($1,600.00); Performance 66 Agreement - Festival of Ice 67 Board Member Burke moved to approve. Board Member Watson seconded. Resolution approved 2-0. 68 69 Resolution BPW 02-01-23-04; A Resolution of the City of Carmel Board of Public Works and Safety 70 Acknowledging Agreement Between City and Vendor; Insight Public Sector, Inc.; ($474,103.14); Microsoft EA 71 Licensing and Subscription Renewal 72 Board Member Burke moved to approve. Board Member Watson seconded. Resolution approved 2-0. 73 74 Request for Purchase of Goods and Services; TMT, Inc.; ($100,000.00); 2023 Trees; Additional Services 75 Amendment 76 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 77 78 Request for Purchase of Goods and Services; TouchPhrase Development, LLC d/b/a Julota; ($13,992.50); 79 Software as a Service License Agreement 80 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 81 82 REQUEST TO USE CITY STREETS/PROPERTY83 84 Request to Replace Documents; Use of Carter Green / Parking Spaces; Carmel Pride Festival; June 25, 2023; 85 10:00 AM – 11:00 PM; Tabled January 18, 2023 86 Board Member Burke moved to take the request from the table. Board Member Watson seconded. Approved 2-0. 87 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 88 89 Request to Use / Close City Streets / Monon & Main Plaza / Midtown Plaza; Artomobilia; September 9, 2023; 90 6:00 AM – 9:00 PM 91 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 92 93 Request to Use / Close City Streets / Monon & Main Plaza; Art of Wine; May 20, 2023; 8:00 AM – May 21, 2023 94 1:00 AM 95 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 96 97 Request to Use Midtown Plaza; Holiday Porchfest; December 9, 2023; 1:00 PM – 5:00 PM 98 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 99 DocuSign Envelope ID: 8D63D231-D271-4365-B924-DB82D2E1A5E5 100 Request to Use / Close City Streets; Late Night on Main in July; July 15, 2023; 2:00 PM – July 16, 2023 2:00 101 AM 102 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 103 104 Request to Use / Close City Streets; Late Night on Main in August; August 19, 2023; 2:00 PM – August 20, 2023 105 2:00 AM 106 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 107 108 Request to Use / Close City Streets; Late Night on Main in June; June 17, 2023; 2:00 PM – June 18, 2023 2:00 109 AM 110 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 111 112 Request to Use / Close City Streets; Muldoon’s Shamrock the District; March 17, 2023; 11:00 AM – March 20, 113 2023 12:00 PM 114 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 115 116 Request to Use Council Chambers; Carmel National Day of Prayer; May 4, 2023; April 28, 2023; 11:00 PM – 117 2:00 PM 118 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 119 120 Request to Use Midtown Plaza; Physique 57 Outdoor Community Fitness Classes; April 22, May 6 & 20, June 121 10 & 24, July 8 & 22, August 5, & 26 and September 16 & 23, 2023; 7:30 AM – 9:00 AM 122 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 123 124 Request to Use / Close City Streets; Carmel PorchFest in September; September 17, 2023; 8:00 AM – 8:00 PM 125 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 126 127 Request to Use Use / Restrict City Streets; 7th Annual RUN(317) Carmel Village of West Clay 5K; August 31, 128 2023; 12:00 PM – 9:30 PM 129 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 130 131 Request to Use Civic Square Fountain / Gazebo; School of Rock Spring Performances; April 22, 2023 9:00 AM 132 – April 23, 2023 11:00 PM 133 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 134 135 Request to Use / Close City Streets; St. Patrick’s Day Celebration at the Brockway Public House; March 17, 136 2023; 8:00 AM – March 18, 2023 11:00 PM 137 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 138 139 OTHER140 141 Request for Acknowledgement of Conflict of Interest; Adam Harrington, Carmel Fire Department 142 Board Member Burke moved to approve. Board Member Watson seconded. Acknowledgment approved 2-0. 143 144 Request for Acknowledgement of Conflict of Interest; Scott K. Osborne, Carmel Fire Department 145 Board Member Burke moved to approve. Board Member Watson seconded. Acknowledgment approved 2-0. 146 147 Request for Acknowledgement of Conflict of Interest; Kurt Weddington, Carmel Fire Department 148 Board Member Burke moved to approve. Board Member Watson seconded. Acknowledgment approved 2-0. 149 150 Request for Lane Closure / Sidewalk Closure / Open Pavement Cut; Old Meridian and Main Street 151 DocuSign Envelope ID: 8D63D231-D271-4365-B924-DB82D2E1A5E5 Board Member Burke moved to approve based on all conditions by the City engineer being met. Board Member 152 Watson seconded. Request approved 2-0. 153 154 Request for Sidewalk Closure; Carmel Historical Society; 211 1st Street SW 155 Board Member Burke moved to approve based on all conditions by the City engineer being met. Board Member 156 Watson seconded. Request approved 2-0. 157 158 Request for Grant of Drainage Easement; Ozwell Fitness; 1077 3rd Avenue SW 159 Board Member Burke moved to approve based on all conditions by the City engineer being met. Board Member 160 Watson seconded. Request approved 2-0. 161 162 Request for Right of Way Dedication; Seasons of Carmel Apartments; Maple Drive and the 98th Street Trail 163 Board Member Burke moved to approve based on all conditions by the City engineer being met. Board Member 164 Watson seconded. Request approved 2-0. 165 166 Request for Storm Water Technical Standards Waiver; Old Meridian and Main Street 167 Board Member Burke moved to approve based on all conditions by the City engineer being met. Board Member 168 Watson seconded. Request approved 2-0. 169 170 Request for Storm Water Technical Standards Waiver; 211 1st Street SW 171 Board Member Burke moved to approve based on all conditions by the City engineer being met. Board Member 172 Watson seconded. Request approved 2-0. 173 174 Request for Grant of Perpetual Storm Water Quality Management Easement; College Park Christian Church; 175 2606 W 96th Street 176 Board Member Burke moved to approve based on all conditions by the City engineer being met. Board Member 177 Watson seconded. Request approved 2-0. 178 179 Request for Consent to Encroach and Variance; 10550 Hussey Lane 180 Board Member Burke moved to approve based on all conditions by the City engineer being met. Board Member 181 Watson seconded. Request approved 2-0. 182 183 Request for Secondary Plat; Jackson’s Grant on Williams Creek, Section 8 184 Board Member Burke moved to approve based on all conditions by the City engineer being met. Board Member 185 Watson seconded. Request approved 2-0. 186 187 Request for Secondary Plat; Waterfront of West Clay, Section 5B 188 Board Member Burke moved to approve based on all conditions by the City engineer being met. Board Member 189 Watson seconded. Request approved 2-0. 190 191 ADD-ONS192 193 Board Member Burke moved to add one add-on item to the agenda. Board Member Watson seconded. Approved 2-0. 194 195 Resolution BPW 02-01-23-05 196 A Resolution requesting the provision of certain infrastructure or other impact zone improvements in lieu of and 197 as a credit against the payment of parks and recreation impact fees (“PRIF”) and approving a PRIF credit 198 agreement; Henry Mestetsky, Director of Department of Redevelopment 199 Presented by Sergey Grechukhin, Office of Corporation Counsel 200 Board Member Burke moved to approve the resolution. Board Member Watson seconded. Resolution approved 201 2-0. 202 203 DocuSign Envelope ID: 8D63D231-D271-4365-B924-DB82D2E1A5E5 ADJOURNMENT204 205 Board Member Mary Ann Burke adjourned the meeting at 10:16 a.m.206 207 208 APPROVED: ____________________________________ 209 Sue Wolfgang – City Clerk 210 211 _____________________________________ 212 Mayor James Brainard 213 ATTEST: 214 215 __________________________________ 216 Sue Wolfgang – City Clerk 217 DocuSign Envelope ID: 8D63D231-D271-4365-B924-DB82D2E1A5E5