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HomeMy WebLinkAboutSexson Mechanical Company, LLC/CFD/$11,248/HVAC Preventative Maintenance at CDC and Stations 341, 342, 343, 344, & 346 - ASACzTfshfzHsfdivlijobu:;63bn-Kbo41-3134 DocuSign Envelope ID: 8D63D231-D271-4365-B924-DB82D2E1A5E5 2/15/2023 2/15/2023 2/15/2023 2/15/2023 Preventative Maintenance Agreement For: Carmel Fire Department Station 41 1 Civic Square Carmel, IN 46032 This Preventative Maintenance Agreement is designed to provide the following benefits: Increase Energy Efficiency Reduce Mechanical Failure Improve Comfort Conditions Improve Overall System Reliability Assist with Maintenance Issues Sexson Mechanical Company will provide the services in accordance with the schedules, terms and conditions on the pages which are attached and listed below. Type of Service: Preventive Maintenance Program with inspections to be performed per attached document for one year. Any repairs will be invoiced at Preferred hourly rates. Agreement coverage will begin on: January 16th, 2023, through January 15th, 2024 The agreement price is $3,200.00 for one year, to be paid $800.00 per quarter. The coverages included in this agreement, including terms, conditions and schedules attached, will constitute the entire agreement between Sexson Mechanical Company and City of Carmel. This agreement is the property of Sexson Mechanical Company and is provided for the customer's use only. No waivers, changes, or modification of any terms and conditions shall be binding on Sexson Mechanical Company unless made in writing and signed by authorized management of Sexson Mechanical Company. Sexson Mechanical Company, LLC 1001 Co1mnerce Parkway South Drive, Suite A Greenwood, IN 46143 Office: 317 884-0010 Fax: 317 884-0040 Page I I Exhibit ADocuSign Envelope ID: 8D63D231-D271-4365-B924-DB82D2E1A5E5 Clint Rempe Authorized Representative Service Account Manager Emergency Services and Rates Emergency services, repair labor and materials not covered by this agreement will be invoiced separately. Materials are billed at consumer list price plus 15%. Hourly Rate -7a.m. to 3:30p.m. Monday -Friday $ 95.00/hour Overtime Rate $ 120.00/hour Premium Hours Sundays and Holidays $ 150.00/hour Truck Charge $ 75.00 These services are performed on a Time and Material basis. When circumstances permit, an estimate for the costs of alterations and repairs will be submitted for approval. DocuSign Envelope ID: 8D63D231-D271-4365-B924-DB82D2E1A5E5 Equipment Covered Includes Carmel Fire Department Station 41 10)Fan Coil Units 4)Pumps 4)Radiant Tube Heater 14)Mini split AHUs 3)Multi Split heat pumps All maintenance will be performed according to the manufacturer's recommendations. Sexson Mechanical Company, LLC 1001 Co1mnerce Parkway South Drive, Suite A Greenwood, IN 46143 Office: 317 884-0010 Fax: 317 884-0040 Page I 3 DocuSign Envelope ID: 8D63D231-D271-4365-B924-DB82D2E1A5E5 Terms and Conditions General 1.Sexson Mechanical Company agrees to perform all work in a careful and workman-like manner and to furnish only materials of good quality. 2.The client agrees to operate and maintain the equipment covered by this agreement in accordance with the manufacturer's guidelines of operation 3.The customer will provide reasonable access to all areas and equipment. 4.All tests and inspections and non-emergency repair or replacement will be performed during normal working hours, 7:00 a.m. to 3:30 p.m., Monday through Friday. 5.Emergency repairs outside of normal working hours will be billed at overtime rates. 6.The customer will notify Sexson Mechanical Company of any defect in the system promptly when it becomes known to them. 7.If any emergency call is made at the customer's request and no defect is found to be present, Sexson Mechanical Company may charge the customer at the preferred customer rate for such services. 8.In addition to any price specified on the face hereof, the customer shall pay and be responsible for the gross amount of any present or future sales, use, excise, value added, or other similar tax, however designated, applicable to the price, sale or delivery or any products, services or the work furnished hereunder or for their use by Sexson Mechanical Company on behalf of the customer whether such tax shall be local, state or federal in nature. This will include but not be limited to the recovery; recycling, reclamation, handling and disposal of all refrigerants or halons and the additional costs incurred for refrigerant tax and/or increased costs due to shortages. 9.Payment for the maintenance agreement will be made in advance of the period during in which the service is provided. Sexson Mechanical Company, LLC 1001 Co1mnerce Parkway South Drive, Suite A Greenwood, IN 46143 Office: 317 884-0010 Fax: 317 884-0040 Page 14 DocuSign Envelope ID: 8D63D231-D271-4365-B924-DB82D2E1A5E5 10.Sexson Mechanical Company will adjust the price of this agreement annually on the anniversary date to reflect prevailing labor and material costs. 11.Acceptance of this agreement by Sexson Mechanical Company assumes that all systems and equipment covered are in functioning condition. If repairs are found necessary during the new agreement start up inspection or an inspection visit, a repair proposal will be submitted for approval. If repair proposal is declined, the non-functioning items will be eliminated from the maintenance agreement and the agreement price adjusted accordingly or the agreement may be canceled or otherwise revised. 12.Repair, replacement, and emergency service provisions apply only to the systems and equipment covered by this agreement. Repair or replacement of non-maintainable parts of the system(s) such as, but not limited to, piping, unit cabinets, insulating material, electrical wiring, structural supports, and other non-moving parts are not included in this agreement. 13.If the system(s) or equipment covered is altered, modified, changed, or moved this agreement may be adjusted accordingly or terminated. Limitations of Liability and Indemnities 1.Sexson Mechanical Company will not be liable for damage or loss caused by delay in installation or interrupted service due to fire, flood, corrosive substance in the air, strike lockout, dispute with workmen, inability to obtain material or services, commotion, war, partial or complete failure of the sprinkler system to function, act of God, or any other causes beyond Sexson Mechanical Company reasonable control. 2.In no event, whether as a result of breach of contract, or any tort including negligence or otherwise shall Sexson Mechanical Company or its suppliers, employees, or agents be liable for any special, consequential, incidental, or penal damage including, but not limited to, loss of profit or revenues loss of use of any products, machinery, equipment, damage to associated equipment, cost of capital, cost of substitute products, facilities, services or replacement power, down time costs, lost profits, or claims of Buyer's customers for such damages. 3.No other warranty or other liability is given and no other affirmation of Sexson Mechanical Company by word or action shall constitute a warranty. This warranty is expressly in lieu of any other expressed or implied warranty including any implied warranty or merchantability of fitness, and any other obligation on the part of Sexson Mechanical Company. Sexson Mechanical Company, LLC 1001 Co1mnerce Parkway South Drive, Suite A Greenwood, IN 46143 Office: 317 884-0010 Fax: 317 884-0040 Page I 5 DocuSign Envelope ID: 8D63D231-D271-4365-B924-DB82D2E1A5E5 4.Sexson Mechanical Company warrants materials only to the extent and for the time period said materials are warranted to Sexson Mechanical Company by the manufacturer of the same. Sexson Mechanical Company liability, if any, upon any warranty, either expressed or implied, shall be limited to replacement of defective materials and correction of faulty workmanship which is in violation of local, state, or federal building codes at the time of performance of the work by Sexson Mechanical Company. Sexson Mechanical Company, LLC 1001 Co1mnerce Parkway South Drive, Suite A Greenwood, IN 46143 Office: 317 884-0010 Fax: 317 884-0040 Page I 6 DocuSign Envelope ID: 8D63D231-D271-4365-B924-DB82D2E1A5E5 Preventative Maintenance Agreement For: Carmel Fire Department Station 42 3610 W. 106th Street Carmel, IN 46032 This Preventative Maintenance Agreement is designed to provide the following benefits: Increase Energy Efficiency Reduce Mechanical Failure Improve Comfort Conditions Improve Overall System Reliability Assist with Maintenance Issues Sexson Mechanical Company will provide the services in accordance with the schedules, terms and conditions on the pages which are attached and listed below. Type of Service: Preventive Maintenance Program with inspections to be performed per attached document for one year. Any repairs will be invoiced at Preferred hourly rates. Agreement coverage will begin on: January 16th, 2023, through January 15th, 2024 The agreement price is $1,472.00 for one year, to be paid $368.00 per quarter. The coverages included in this agreement, including terms, conditions and schedules attached, will constitute the entire agreement between Sexson Mechanical Company and City of Carmel. This agreement is the property of Sexson Mechanical Company and is provided for the customer's use only. No waivers, changes, or modification of any terms and conditions shall be binding on Sexson Mechanical Company unless made in writing and signed by authorized management of Sexson Mechanical Company. Sexson Mechanical Company, LLC 1001 Co1mnerce Parkway South Drive, Suite A Greenwood, IN 46143 Office: 317 884-0010 Fax: 317 884-0040 Page I I DocuSign Envelope ID: 8D63D231-D271-4365-B924-DB82D2E1A5E5 Clint Rempe Authorized Representative Service Account Manager Emergency Services and Rates Emergency services, repair labor and materials not covered by this agreement will be invoiced separately. Materials are billed at consumer list price plus 15%. Hourly Rate -7a.m. to 3:30p.m. Monday -Friday $ 95.00/hour Overtime Rate $ 120.00/hour Premium Hours Sundays and Holidays $ 150.00/hour Truck Charge $ 75.00 These services are performed on a Time and Material basis. When circumstances permit, an estimate for the costs of alterations and repairs will be submitted for approval. DocuSign Envelope ID: 8D63D231-D271-4365-B924-DB82D2E1A5E5 Equipment Covered Includes Carmel Fire Department Station 42 4)Condensers 4)Air handlers 2)Tube Heaters All maintenance will be performed according to the manufacturer's recommendations. Sexson Mechanical Company, LLC 1001 Co1mnerce Parkway South Drive, Suite A Greenwood, IN 46143 Office: 317 884-0010 Fax: 317 884-0040 Page I 3 DocuSign Envelope ID: 8D63D231-D271-4365-B924-DB82D2E1A5E5 Terms and Conditions General 1.Sexson Mechanical Company agrees to perform all work in a careful and workman-like manner and to furnish only materials of good quality. 2.The client agrees to operate and maintain the equipment covered by this agreement in accordance with the manufacturer's guidelines of operation 3.The customer will provide reasonable access to all areas and equipment. 4.All tests and inspections and non-emergency repair or replacement will be performed during normal working hours, 7:00 a.m. to 3:30 p.m., Monday through Friday. 5.Emergency repairs outside of normal working hours will be billed at overtime rates. 6.The customer will notify Sexson Mechanical Company of any defect in the system promptly when it becomes known to them. 7.If any emergency call is made at the customer's request and no defect is found to be present, Sexson Mechanical Company may charge the customer at the preferred customer rate for such services. 8.In addition to any price specified on the face hereof, the customer shall pay and be responsible for the gross amount of any present or future sales, use, excise, value added, or other similar tax, however designated, applicable to the price, sale or delivery or any products, services or the work furnished hereunder or for their use by Sexson Mechanical Company on behalf of the customer whether such tax shall be local, state or federal in nature. This will include but not be limited to the recovery; recycling, reclamation, handling and disposal of all refrigerants or halons and the additional costs incurred for refrigerant tax and/or increased costs due to shortages. 9.Payment for the maintenance agreement will be made in advance of the period during in which the service is provided. I 0. Sexson Mechanical Company will adjust the price of this agreement annually on the anniversary date to reflect prevailing labor and material costs. Sexson Mechanical Company, LLC 1001 Co1mnerce Parkway South Drive, Suite A Greenwood, IN 46143 Office: 317 884-0010 Fax: 317 884-0040 Page 14 DocuSign Envelope ID: 8D63D231-D271-4365-B924-DB82D2E1A5E5 11.Acceptance of this agreement by Sexson Mechanical Company assumes that all systems and equipment covered are in functioning condition. If repairs are found necessary during the new agreement start up inspection or an inspection visit, a repair proposal will be submitted for approval. If repair proposal is declined, the non-functioning items will be eliminated from the maintenance agreement and the agreement price adjusted accordingly or the agreement may be canceled or otherwise revised. 12.Repair, replacement, and emergency service provisions apply only to the systems and equipment covered by this agreement. Repair or replacement of non-maintainable parts of the system( s) such as, but not limited to, piping, unit cabinets, insulating material, electrical wiring, structural supports, and other non-moving parts are not included in this agreement. 13.If the system(s) or equipment covered is altered, modified, changed, or moved this agreement may be adjusted accordingly or terminated. Limitations of Liability and Indemnities 1.Sexson Mechanical Company will not be liable for damage or loss caused by delay in installation or interrupted service due to fire, flood, corrosive substance in the air, strike lockout, dispute with workmen, inability to obtain material or services, commotion, war, partial or complete failure of the sprinkler system to function, act of God, or any other causes beyond Sexson Mechanical Company reasonable control. 2.In no event, whether as a result of breach of contract, or any tort including negligence or otherwise shall Sexson Mechanical Company or its suppliers, employees, or agents be liable for any special, consequential, incidental, or penal damage including, but not limited to, loss of profit or revenues loss of use of any products, machinery, equipment, damage to associated equipment, cost of capital, cost of substitute products, facilities, services or replacement power, down time costs, lost profits, or claims of Buyer's customers for such damages. 3.No other warranty or other liability is given and no other affirmation of Sexson Mechanical Company by word or action shall constitute a warranty. This warranty is expressly in lieu of any other expressed or implied warranty including any implied warranty or merchantability of fitness, and any other obligation on the part of Sexson Mechanical Company. Sexson Mechanical Company, LLC 1001 Co1mnerce Parkway South Drive, Suite A Greenwood, IN 46143 Office: 317 884-0010 Fax: 317 884-0040 Page I 5 DocuSign Envelope ID: 8D63D231-D271-4365-B924-DB82D2E1A5E5 4.Sexson Mechanical Company warrants materials only to the extent and for the time period said materials are warranted to Sexson Mechanical Company by the manufacturer of the same. Sexson Mechanical Company liability, if any, upon any warranty, either expressed or implied, shall be limited to replacement of defective materials and correction of faulty workmanship which is in violation of local, state, or federal building codes at the time of performance of the work by Sexson Mechanical Company. Sexson Mechanical Company, LLC 1001 Co1mnerce Parkway South Drive, Suite A Greenwood, IN 46143 Office: 317 884-0010 Fax: 317 884-0040 Page I 6 DocuSign Envelope ID: 8D63D231-D271-4365-B924-DB82D2E1A5E5 Preventative Maintenance Agreement For: Carmel Fire Department Station 43 3232 E. 106th Street Carmel, IN 46033 This Preventative Maintenance Agreement is designed to provide the following benefits: Increase Energy Efficiency Reduce Mechanical Failure Improve Comfort Conditions Improve Overall System Reliability Assist with Maintenance Issues Sexson Mechanical Company will provide the services in accordance with the schedules, terms and conditions on the pages which are attached and listed below. Type of Service: Preventive Maintenance Program with inspections to be performed per attached document for one year. Any repairs will be invoiced at Preferred hourly rates. Agreement coverage will begin on: January 16th, 2023, through January 15th, 2024 The agreement price is $1,300.00 for one year, to be paid $325.00 per quarter. The coverages included in this agreement, including terms, conditions and schedules attached, will constitute the entire agreement between Sexson Mechanical Company and City of Carmel. This agreement is the property of Sexson Mechanical Company and is provided for the customer's use only. No waivers, changes, or modification of any terms and conditions shall be binding on Sexson Mechanical Company unless made in writing and signed by authorized management of Sexson Mechanical Company. Sexson Mechanical Company, LLC 1001 Co1mnerce Parkway South Drive, Suite A Greenwood, IN 46143 Office: 317 884-0010 Fax: 317 884-0040 Page I I DocuSign Envelope ID: 8D63D231-D271-4365-B924-DB82D2E1A5E5 Clint Rempe Authorized Representative Service Account Manager Emergency Services and Rates Emergency services, repair labor and materials not covered by this agreement will be invoiced separately. Materials are billed at consumer list price plus 15%. Hourly Rate -7a.m. to 3:30p.m. Monday -Friday $ 95.00/hour Overtime Rate $ 120.00/hour Premium Hours Sundays and Holidays $ 150.00/hour Truck Charge $ 75.00 These services are performed on a Time and Material basis. When circumstances permit, an estimate for the costs of alterations and repairs will be submitted for approval. DocuSign Envelope ID: 8D63D231-D271-4365-B924-DB82D2E1A5E5 Equipment Covered Includes Carmel Fire Department Station 43 3)Condensers 3)Air handlers 2)Tube Heaters 1)Multi split system All maintenance will be performed according to the manufacturer's recommendations. Sexson Mechanical Company, LLC 1001 Co1mnerce Parkway South Drive, Suite A Greenwood, IN 46143 Office: 317 884-0010 Fax: 317 884-0040 Page I 3 DocuSign Envelope ID: 8D63D231-D271-4365-B924-DB82D2E1A5E5 Terms and Conditions General 1.Sexson Mechanical Company agrees to perform all work in a careful and workman-like manner and to furnish only materials of good quality. 2.The client agrees to operate and maintain the equipment covered by this agreement in accordance with the manufacturer's guidelines of operation 3.The customer will provide reasonable access to all areas and equipment. 4.All tests and inspections and non-emergency repair or replacement will be performed during normal working hours, 7:00 a.m. to 3:30 p.m., Monday through Friday. 5.Emergency repairs outside of normal working hours will be billed at overtime rates. 6.The customer will notify Sexson Mechanical Company of any defect in the system promptly when it becomes known to them. 7.If any emergency call is made at the customer's request and no defect is found to be present, Sexson Mechanical Company may charge the customer at the preferred customer rate for such services. 8.In addition to any price specified on the face hereof, the customer shall pay and be responsible for the gross amount of any present or future sales, use, excise, value added, or other similar tax, however designated, applicable to the price, sale or delivery or any products, services or the work furnished hereunder or for their use by Sexson Mechanical Company on behalf of the customer whether such tax shall be local, state or federal in nature. This will include but not be limited to the recovery; recycling, reclamation, handling and disposal of all refrigerants or halons and the additional costs incurred for refrigerant tax and/or increased costs due to shortages. 9.Payment for the maintenance agreement will be made in advance of the period during in which the service is provided. Sexson Mechanical Company, LLC 1001 Co1mnerce Parkway South Drive, Suite A Greenwood, IN 46143 Office: 317 884-0010 Fax: 317 884-0040 Page 14 DocuSign Envelope ID: 8D63D231-D271-4365-B924-DB82D2E1A5E5 10.Sexson Mechanical Company will adjust the price of this agreement annually on the anniversary date to reflect prevailing labor and material costs. 11.Acceptance of this agreement by Sexson Mechanical Company assumes that all systems and equipment covered are in functioning condition. If repairs are found necessary during the new agreement start up inspection or an inspection visit, a repair proposal will be submitted for approval. If repair proposal is declined, the non-functioning items will be eliminated from the maintenance agreement and the agreement price adjusted accordingly or the agreement may be canceled or otherwise revised. 12.Repair, replacement, and emergency service provisions apply only to the systems and equipment covered by this agreement. Repair or replacement of non-maintainable parts of the system( s) such as, but not limited to, piping, unit cabinets, insulating material, electrical wiring, structural supports, and other non-moving parts are not included in this agreement. 13.If the system(s) or equipment covered is altered, modified, changed, or moved this agreement may be adjusted accordingly or terminated. Limitations of Liability and Indemnities 1.Sexson Mechanical Company will not be liable for damage or loss caused by delay in installation or interrupted service due to fire, flood, corrosive substance in the air, strike lockout, dispute with workmen, inability to obtain material or services, commotion, war, partial or complete failure of the sprinkler system to function, act of God, or any other causes beyond Sexson Mechanical Company reasonable control. 2.In no event, whether as a result of breach of contract, or any tort including negligence or otherwise shall Sexson Mechanical Company or its suppliers, employees, or agents be liable for any special, consequential, incidental, or penal damage including, but not limited to, loss of profit or revenues loss of use of any products, machinery, equipment, damage to associated equipment, cost of capital, cost of substitute products, facilities, services or replacement power, down time costs, lost profits, or claims of Buyer's customers for such damages. 3.No other warranty or other liability is given and no other affirmation of Sexson Mechanical Company by word or action shall constitute a warranty. This warranty is expressly in lieu of Sexson Mechanical Company, LLC 1001 Co1mnerce Parkway South Drive, Suite A Greenwood, IN 46143 Office: 317 884-0010 Fax: 317 884-0040 Page I 5 DocuSign Envelope ID: 8D63D231-D271-4365-B924-DB82D2E1A5E5 any other expressed or implied warranty including any implied warranty or merchantability of fitness, and any other obligation on the part of Sexson Mechanical Company. 4.Sexson Mechanical Company warrants materials only to the extent and for the time period said materials are warranted to Sexson Mechanical Company by the manufacturer of the same. Sexson Mechanical Company liability, if any, upon any warranty, either expressed or implied, shall be limited to replacement of defective materials and correction of faulty workmanship which is in violation of local, state, or federal building codes at the time of performance of the work by Sexson Mechanical Company. Sexson Mechanical Company, LLC 1001 Co1mnerce Parkway South Drive, Suite A Greenwood, IN 46143 Office: 317 884-0010 Fax: 317 884-0040 Page I 6 DocuSign Envelope ID: 8D63D231-D271-4365-B924-DB82D2E1A5E5 Preventative Maintenance Agreement For: Carmel Fire Department Station 44 5032 E. Main Street Carmel, IN 46033 This Preventative Maintenance Agreement is designed to provide the following benefits: Increase Energy Efficiency Reduce Mechanical Failure Improve Comfort Conditions Improve Overall System Reliability Assist with Maintenance Issues Sexson Mechanical Company will provide the services in accordance with the schedules, terms and conditions on the pages which are attached and listed below. Type of Service: Preventive Maintenance Program with inspections to be performed per attached document for one year. Any repairs will be invoiced at Preferred hourly rates. Agreement coverage will begin on: January 16th, 2023, through January 15th, 2024 The agreement price is $2,264.00 for one year, to be paid $566.00 per quarter. The coverages included in this agreement, including terms, conditions and schedules attached, will constitute the entire agreement between Sexson Mechanical Company and City of Carmel. This agreement is the property of Sexson Mechanical Company and is provided for the customer's use only. No waivers, changes, or modification of any terms and conditions shall be binding on Sexson Mechanical Company unless made in writing and signed by authorized management of Sexson Mechanical Company. Sexson Mechanical Company, LLC 1001 Co1mnerce Parkway South Drive, Suite A Greenwood, IN 46143 Office: 317 884-0010 Fax: 317 884-0040 Page I I DocuSign Envelope ID: 8D63D231-D271-4365-B924-DB82D2E1A5E5 Clint Rempe Authorized Representative Service Account Manager Emergency Services and Rates Emergency services, repair labor and materials not covered by this agreement will be invoiced separately. Materials are billed at consumer list price plus 15%. Hourly Rate -7a.m. to 3:30p.m. Monday -Friday $ 95.00/hour Overtime Rate $ 120.00/hour Premium Hours Sundays and Holidays $ 150.00/hour Truck Charge $ 75.00 These services are performed on a Time and Material basis. When circumstances permit, an estimate for the costs of alterations and repairs will be submitted for approval. DocuSign Envelope ID: 8D63D231-D271-4365-B924-DB82D2E1A5E5 Equipment Covered Includes Carmel Fire Department Station 44 1)LG VRF system 2)Exhaust fans 3)Tube Heaters 1)Make-up air unit 1)Mini split system All maintenance will be performed according to the manufacturer's recommendations. Sexson Mechanical Company, LLC 1001 Co1mnerce Parkway South Drive, Suite A Greenwood, IN 46143 Office: 317 884-0010 Fax: 317 884-0040 Page I 3 DocuSign Envelope ID: 8D63D231-D271-4365-B924-DB82D2E1A5E5 Terms and Conditions General 1.Sexson Mechanical Company agrees to perform all work in a careful and workman-like manner and to furnish only materials of good quality. 2.The client agrees to operate and maintain the equipment covered by this agreement in accordance with the manufacturer's guidelines of operation 3.The customer will provide reasonable access to all areas and equipment. 4.All tests and inspections and non-emergency repair or replacement will be performed during normal working hours, 7:00 a.m. to 3:30 p.m., Monday through Friday. 5.Emergency repairs outside of normal working hours will be billed at overtime rates. 6.The customer will notify Sexson Mechanical Company of any defect in the system promptly when it becomes known to them. 7.If any emergency call is made at the customer's request and no defect is found to be present, Sexson Mechanical Company may charge the customer at the preferred customer rate for such services. 8.In addition to any price specified on the face hereof, the customer shall pay and be responsible for the gross amount of any present or future sales, use, excise, value added, or other similar tax, however designated, applicable to the price, sale or delivery or any products, services or the work furnished hereunder or for their use by Sexson Mechanical Company on behalf of the customer whether such tax shall be local, state or federal in nature. This will include but not be limited to the recovery; recycling, reclamation, handling and disposal of all refrigerants or halons and the additional costs incurred for refrigerant tax and/or increased costs due to shortages. 9.Payment for the maintenance agreement will be made in advance of the period during in which the service is provided. Sexson Mechanical Company, LLC 1001 Co1mnerce Parkway South Drive, Suite A Greenwood, IN 46143 Office: 317 884-0010 Fax: 317 884-0040 Page 14 DocuSign Envelope ID: 8D63D231-D271-4365-B924-DB82D2E1A5E5 10.Sexson Mechanical Company will adjust the price of this agreement annually on the anniversary date to reflect prevailing labor and material costs. 11.Acceptance of this agreement by Sexson Mechanical Company assumes that all systems and equipment covered are in functioning condition. If repairs are found necessary during the new agreement start up inspection or an inspection visit, a repair proposal will be submitted for approval. If repair proposal is declined, the non-functioning items will be eliminated from the maintenance agreement and the agreement price adjusted accordingly or the agreement may be canceled or otherwise revised. 12.Repair, replacement, and emergency service provisions apply only to the systems and equipment covered by this agreement. Repair or replacement of non-maintainable parts of the system(s) such as, but not limited to, piping, unit cabinets, insulating material, electrical wiring, structural supports, and other non-moving parts are not included in this agreement. 13.If the system(s) or equipment covered is altered, modified, changed, or moved this agreement may be adjusted accordingly or terminated. Limitations of Liability and Indemnities 1.Sexson Mechanical Company will not be liable for damage or loss caused by delay in installation or interrupted service due to fire, flood, corrosive substance in the air, strike lockout, dispute with workmen, inability to obtain material or services, commotion, war, partial or complete failure of the sprinkler system to function, act of God, or any other causes beyond Sexson Mechanical Company reasonable control. 2.In no event, whether as a result of breach of contract, or any tort including negligence or otherwise shall Sexson Mechanical Company or its suppliers, employees, or agents be liable for any special, consequential, incidental, or penal damage including, but not limited to, loss of profit or revenues loss of use of any products, machinery, equipment, damage to associated equipment, cost of capital, cost of substitute products, facilities, services or replacement power, down time costs, lost profits, or claims of Buyer's customers for such damages. 3.No other warranty or other liability is given and no other affirmation of Sexson Mechanical Company by word or action shall constitute a warranty. This warranty is expressly in lieu of any other expressed or implied warranty including any implied warranty or merchantability of fitness, and any other obligation on the part of Sexson Mechanical Company. Sexson Mechanical Company, LLC 1001 Co1mnerce Parkway South Drive, Suite A Greenwood, IN 46143 Office: 317 884-0010 Fax: 317 884-0040 Page I 5 DocuSign Envelope ID: 8D63D231-D271-4365-B924-DB82D2E1A5E5 4.Sexson Mechanical Company warrants materials only to the extent and for the time period said materials are warranted to Sexson Mechanical Company by the manufacturer of the same. Sexson Mechanical Company liability, if any, upon any warranty, either expressed or implied, shall be limited to replacement of defective materials and correction of faulty workmanship which is in violation of local, state, or federal building codes at the time of performance of the work by Sexson Mechanical Company. Sexson Mechanical Company, LLC 1001 Co1mnerce Parkway South Drive, Suite A Greenwood, IN 46143 Office: 317 884-0010 Fax: 317 884-0040 Page I 6 DocuSign Envelope ID: 8D63D231-D271-4365-B924-DB82D2E1A5E5 Preventative Maintenance Agreement For: Carmel Fire Department Station 46 540 W. 136th Street Carmel, IN 46032 This Preventative Maintenance Agreement is designed to provide the following benefits: Increase Energy Efficiency Reduce Mechanical Failure Improve Comfort Conditions Improve Overall System Reliability Assist with Maintenance Issues Sexson Mechanical Company will provide the services in accordance with the schedules, terms and conditions on the pages which are attached and listed below. Type of Service: Preventive Maintenance Program with inspections to be performed per attached document for one year. Any repairs will be invoiced at Preferred hourly rates. Agreement coverage will begin on: January 16th, 2023, through January 15th, 2024 The agreement price is $1,760.00 for one year, to be paid $440.00 per quarter. The coverages included in this agreement, including terms, conditions and schedules attached, will constitute the entire agreement between Sexson Mechanical Company and City of Carmel. This agreement is the property of Sexson Mechanical Company and is provided for the customer's use only. No waivers, changes, or modification of any terms and conditions shall be binding on Sexson Mechanical Company unless made in writing and signed by authorized management of Sexson Mechanical Company. Sexson Mechanical Company, LLC 1001 Co1mnerce Parkway South Drive, Suite A Greenwood, IN 46143 Office: 317 884-0010 Fax: 317 884-0040 Page I I DocuSign Envelope ID: 8D63D231-D271-4365-B924-DB82D2E1A5E5 Clint Rempe Authorized Representative Service Account Manager Emergency Services and Rates Emergency services, repair labor and materials not covered by this agreement will be invoiced separately. Materials are billed at consumer list price plus 15%. Hourly Rate -7a.m. to 3:30p.m. Monday -Friday $ 95.00/hour Overtime Rate $ 120.00/hour Premium Hours Sundays and Holidays $ 150.00/hour Truck Charge $ 75.00 These services are performed on a Time and Material basis. When circumstances permit, an estimate for the costs of alterations and repairs will be submitted for approval. DocuSign Envelope ID: 8D63D231-D271-4365-B924-DB82D2E1A5E5 Equipment Covered Includes Carmel Fire Department Station 46 4)Condensers 4)Air handlers 2)Tube Heaters All maintenance will be performed according to the manufacturer's recommendations. Sexson Mechanical Company, LLC 1001 Co1mnerce Parkway South Drive, Suite A Greenwood, IN 46143 Office: 317 884-0010 Fax: 317 884-0040 Page I 3 DocuSign Envelope ID: 8D63D231-D271-4365-B924-DB82D2E1A5E5 Terms and Conditions General 1.Sexson Mechanical Company agrees to perform all work in a careful and workman-like manner and to furnish only materials of good quality. 2.The client agrees to operate and maintain the equipment covered by this agreement in accordance with the manufacturer's guidelines of operation 3.The customer will provide reasonable access to all areas and equipment. 4.All tests and inspections and non-emergency repair or replacement will be performed during normal working hours, 7:00 a.m. to 3:30 p.m., Monday through Friday. 5.Emergency repairs outside of normal working hours will be billed at overtime rates. 6.The customer will notify Sexson Mechanical Company of any defect in the system promptly when it becomes known to them. 7.If any emergency call is made at the customer's request and no defect is found to be present, Sexson Mechanical Company may charge the customer at the preferred customer rate for such services. 8.In addition to any price specified on the face hereof, the customer shall pay and be responsible for the gross amount of any present or future sales, use, excise, value added, or other similar tax, however designated, applicable to the price, sale or delivery or any products, services or the work furnished hereunder or for their use by Sexson Mechanical Company on behalf of the customer whether such tax shall be local, state or federal in nature. This will include but not be limited to the recovery; recycling, reclamation, handling and disposal of all refrigerants or halons and the additional costs incurred for refrigerant tax and/or increased costs due to shortages. 9.Payment for the maintenance agreement will be made in advance of the period during in which the service is provided. I 0. Sexson Mechanical Company will adjust the price of this agreement annually on the anniversary date to reflect prevailing labor and material costs. Sexson Mechanical Company, LLC 1001 Co1mnerce Parkway South Drive, Suite A Greenwood, IN 46143 Office: 317 884-0010 Fax: 317 884-0040 Page 14 DocuSign Envelope ID: 8D63D231-D271-4365-B924-DB82D2E1A5E5 11.Acceptance of this agreement by Sexson Mechanical Company assumes that all systems and equipment covered are in functioning condition. If repairs are found necessary during the new agreement start up inspection or an inspection visit, a repair proposal will be submitted for approval. If repair proposal is declined, the non-functioning items will be eliminated from the maintenance agreement and the agreement price adjusted accordingly or the agreement may be canceled or otherwise revised. 12.Repair, replacement, and emergency service provisions apply only to the systems and equipment covered by this agreement. Repair or replacement of non-maintainable parts of the system( s) such as, but not limited to, piping, unit cabinets, insulating material, electrical wiring, structural supports, and other non-moving parts are not included in this agreement. 13.If the system(s) or equipment covered is altered, modified, changed, or moved this agreement may be adjusted accordingly or terminated. Limitations of Liability and Indemnities 1.Sexson Mechanical Company will not be liable for damage or loss caused by delay in installation or interrupted service due to fire, flood, corrosive substance in the air, strike lockout, dispute with workmen, inability to obtain material or services, commotion, war, partial or complete failure of the sprinkler system to function, act of God, or any other causes beyond Sexson Mechanical Company reasonable control. 2.In no event, whether as a result of breach of contract, or any tort including negligence or otherwise shall Sexson Mechanical Company or its suppliers, employees, or agents be liable for any special, consequential, incidental, or penal damage including, but not limited to, loss of profit or revenues loss of use of any products, machinery, equipment, damage to associated equipment, cost of capital, cost of substitute products, facilities, services or replacement power, down time costs, lost profits, or claims of Buyer's customers for such damages. 3.No other warranty or other liability is given and no other affirmation of Sexson Mechanical Company by word or action shall constitute a warranty. This warranty is expressly in lieu of any other expressed or implied warranty including any implied warranty or merchantability of fitness, and any other obligation on the part of Sexson Mechanical Company. Sexson Mechanical Company, LLC 1001 Co1mnerce Parkway South Drive, Suite A Greenwood, IN 46143 Office: 317 884-0010 Fax: 317 884-0040 Page I 5 DocuSign Envelope ID: 8D63D231-D271-4365-B924-DB82D2E1A5E5 4.Sexson Mechanical Company warrants materials only to the extent and for the time period said materials are warranted to Sexson Mechanical Company by the manufacturer of the same. Sexson Mechanical Company liability, if any, upon any warranty, either expressed or implied, shall be limited to replacement of defective materials and correction of faulty workmanship which is in violation of local, state, or federal building codes at the time of performance of the work by Sexson Mechanical Company. Sexson Mechanical Company, LLC 1001 Co1mnerce Parkway South Drive, Suite A Greenwood, IN 46143 Office: 317 884-0010 Fax: 317 884-0040 Page I 6 DocuSign Envelope ID: 8D63D231-D271-4365-B924-DB82D2E1A5E5 Preventative Maintenance Agreement For: Carmel Fire Department Training Center 4925 E. 106th Street Carmel, IN 46033 This Preventative Maintenance Agreement is designed to provide the following benefits: Increase Energy Efficiency Reduce Mechanical Failure Improve Comfort Conditions Improve Overall System Reliability Assist with Maintenance Issues Sexson Mechanical Company will provide the services in accordance with the schedules, terms and conditions on the pages which are attached and listed below. Type of Service: Preventive Maintenance Program with inspections to be performed per attached document for one year. Any repairs will be invoiced at Preferred hourly rates. Agreement coverage will begin on: January 16th , 2023, through January 15th, 2024 The agreement price is $1,252.00 for one year, to be paid $313.00 per quarter. The coverages included in this agreement, including terms, conditions and schedules attached, will constitute the entire agreement between Sexson Mechanical Company and City of Carmel. This agreement is the property of Sexson Mechanical Company and is provided for the customer's use only. No waivers, changes, or modification of any terms and conditions shall be binding on Sexson Mechanical Company unless made in writing and signed by authorized management of Sexson Mechanical Company. Sexson Mechanical Company, LLC 1001 Co1mnerce Parkway South Drive, Suite A Greenwood, IN 46143 Office: 317 884-0010 Fax: 317 884-0040 Page I I DocuSign Envelope ID: 8D63D231-D271-4365-B924-DB82D2E1A5E5 Clint Rempe Authorized Representative Service Account Manager Emergency Services and Rates Emergency services, repair labor and materials not covered by this agreement will be invoiced separately. Materials are billed at consumer list price plus 15%. Hourly Rate -7a.m. to 3:30p.m. Monday -Friday $ 95.00/hour Overtime Rate $ 120.00/hour Premium Hours Sundays and Holidays $ 150.00/hour Truck Charge $ 75.00 These services are performed on a Time and Material basis. When circumstances permit, an estimate for the costs of alterations and repairs will be submitted for approval. DocuSign Envelope ID: 8D63D231-D271-4365-B924-DB82D2E1A5E5 Equipment Covered Includes Carmel Fire Department Training Center 3}Condensing Units 3}Air Handlers 2)Unit Heaters All maintenance will be performed according to the manufacturer's recommendations. Sexson Mechanical Company, LLC 1001 Co1mnerce Parkway South Drive, Suite A Greenwood, IN 46143 Office: 317 884-0010 Fax: 317 884-0040 Page I 3 DocuSign Envelope ID: 8D63D231-D271-4365-B924-DB82D2E1A5E5 Terms and Conditions General 1.Sexson Mechanical Company agrees to perform all work in a careful and workman-like manner and to furnish only materials of good quality. 2.The client agrees to operate and maintain the equipment covered by this agreement in accordance with the manufacturer's guidelines of operation 3.The customer will provide reasonable access to all areas and equipment. 4.All tests and inspections and non-emergency repair or replacement will be performed during normal working hours, 7:00 a.m. to 3:30 p.m., Monday through Friday. 5.Emergency repairs outside of normal working hours will be billed at overtime rates. 6.The customer will notify Sexson Mechanical Company of any defect in the system promptly when it becomes known to them. 7.If any emergency call is made at the customer's request and no defect is found to be present, Sexson Mechanical Company may charge the customer at the preferred customer rate for such services. 8.In addition to any price specified on the face hereof, the customer shall pay and be responsible for the gross amount of any present or future sales, use, excise, value added, or other similar tax, however designated, applicable to the price, sale or delivery or any products, services or the work furnished hereunder or for their use by Sexson Mechanical Company on behalf of the customer whether such tax shall be local, state or federal in nature. This will include but not be limited to the recovery; recycling, reclamation, handling and disposal of all refrigerants or halons and the additional costs incurred for refrigerant tax and/or increased costs due to shortages. 9.Payment for the maintenance agreement will be made in advance of the period during in which the service is provided. I 0. Sexson Mechanical Company will adjust the price of this agreement annually on the anniversary date to reflect prevailing labor and material costs. Sexson Mechanical Company, LLC 1001 Co1mnerce Parkway South Drive, Suite A Greenwood, IN 46143 Office: 317 884-0010 Fax: 317 884-0040 Page 14 DocuSign Envelope ID: 8D63D231-D271-4365-B924-DB82D2E1A5E5 11.Acceptance of this agreement by Sexson Mechanical Company assumes that all systems and equipment covered are in functioning condition. If repairs are found necessary during the new agreement start up inspection or an inspection visit, a repair proposal will be submitted for approval. If repair proposal is declined, the non-functioning items will be eliminated from the maintenance agreement and the agreement price adjusted accordingly or the agreement may be canceled or otherwise revised. 12.Repair, replacement, and emergency service provisions apply only to the systems and equipment covered by this agreement. Repair or replacement of non-maintainable parts of the system( s) such as, but not limited to, piping, unit cabinets, insulating material, electrical wiring, structural supports, and other non-moving parts are not included in this agreement. 13.If the system(s) or equipment covered is altered, modified, changed, or moved this agreement may be adjusted accordingly or terminated. Limitations of Liability and Indemnities 1.Sexson Mechanical Company will not be liable for damage or loss caused by delay in installation or interrupted service due to fire, flood, corrosive substance in the air, strike lockout, dispute with workmen, inability to obtain material or services, commotion, war, partial or complete failure of the sprinkler system to function, act of God, or any other causes beyond Sexson Mechanical Company reasonable control. 2.In no event, whether as a result of breach of contract, or any tort including negligence or otherwise shall Sexson Mechanical Company or its suppliers, employees, or agents be liable for any special, consequential, incidental, or penal damage including, but not limited to, loss of profit or revenues loss of use of any products, machinery, equipment, damage to associated equipment, cost of capital, cost of substitute products, facilities, services or replacement power, down time costs, lost profits, or claims of Buyer's customers for such damages. 3.No other warranty or other liability is given and no other affirmation of Sexson Mechanical Company by word or action shall constitute a warranty. This warranty is expressly in lieu of any other expressed or implied warranty including any implied warranty or merchantability of fitness, and any other obligation on the part of Sexson Mechanical Company. Sexson Mechanical Company, LLC 1001 Co1mnerce Parkway South Drive, Suite A Greenwood, IN 46143 Office: 317 884-0010 Fax: 317 884-0040 Page I 5 DocuSign Envelope ID: 8D63D231-D271-4365-B924-DB82D2E1A5E5 4.Sexson Mechanical Company warrants materials only to the extent and for the time period said materials are warranted to Sexson Mechanical Company by the manufacturer of the same. Sexson Mechanical Company liability, if any, upon any warranty, either expressed or implied, shall be limited to replacement of defective materials and correction of faulty workmanship which is in violation of local, state, or federal building codes at the time of performance of the work by Sexson Mechanical Company. Sexson Mechanical Company, LLC 1001 Co1mnerce Parkway South Drive, Suite A Greenwood, IN 46143 Office: 317 884-0010 Fax: 317 884-0040 Page I 6 DocuSign Envelope ID: 8D63D231-D271-4365-B924-DB82D2E1A5E5 Page 1 of 1INDIANARETAILTAXEXEMPT CERTIFICATE NO. 003120155 0020PURCHASE ORDER NUMBERCityofCarmel FEDERAL EXCISE TAXEXEMPT 108438 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES, A/PONECIVICSQUARE VOUCHER, DELIVERY MEMO, PACKING SLIPS, CARMEL, INDIANA 46032-2584 SHIPPING LABELS AND ANY CORRESPONDENCE FORM APPROVED BYSTATE BOARD OFACCOUNTS FOR CITY OFCARMEL - 1997 PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION HVAC PM1/19/2023374136 SEXSON MECHANICAL CORP Carmel Fire Department VENDORSHIP1001COMMERCEPKWYSDR 10701 N. College Avenue, Ste A TOSUITEA Carmel, IN 46280- GREENWOOD, IN 46143 - PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT 73467 QUANTITYUNIT OF MEASUREDESCRIPTIONUNIT PRICEEXTENSION Department:Fund: 1120101General Fund Account: 43-501.00 1EachHVAC PM - Station 346$1,760.00$1,760.00 Each1HVAC PM's - CTC$1,252.00$1,252.00 1EachHVAC PM's - Station 341$3,200.00$3,200.00 1EachHVAC PM's - Station 342$1,472.00$1,472.00 1EachHVAC PM's - Station 343$1,300.00$1,300.00 1EachHVAC PM's - Station 344$2,264.00$2,264.00 Sub Total 11,248.00 Send Invoice To: Carmel Fire Department 2Civic Square Carmel, IN 46032- PLEASE INVOICE INDUPLICATE DEPARTMENTACCOUNTPROJECTPROJECT ACCOUNTAMOUNT 11,248.00PAYMENT A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE ASHIPPINGINSTRUCTIONSPARTOFTHEVOUCHERANDEVERYINVOICEANDVOUCHERHASTHEPROPERSWORN SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN C.O.D. SHIPMENT CANNOT BE ACCEPTED.THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 ORDERED BYANDACTSAMENDATORYTHEREOFANDSUPPLEMENTTHERETO. Denise Snyder TITLEAccreditation/Budget Administrator CONTROL NO. 108438 CONTROLLER DocuSign Envelope ID: 8D63D231-D271-4365-B924-DB82D2E1A5E5