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Home My WebLink AboutTMT, Inc./Street/$79,778/2023 Mulching - ASACzTfshfzHsfdivlijobu2;19qn-Kbo42-3134 DocuSign Envelope ID: 8D63D231-D271-4365-B924-DB82D2E1A5E5 2/15/2023 2/15/2023 2/15/2023 2/15/2023 Exhibit A DocuSign Envelope ID: 8D63D231-D271-4365-B924-DB82D2E1A5E5 City of Carmel DEPARTMENT OF COMMUNITY SERVICES III. WORK REQUIREMENTS Applicable Standards: Contractor must adhere toAmerican National Standards Institute (ANSI Z133.1) current edition. Work Requirements: Contractor shall becertified and hold allrequired applicators licenses from the state ofIndiana. Contractor shall possess any city right-of-way permits, asnecessary. Contractor must comply with all applicable environmental, chemical, andother laws inperforming itsobligations. Contractor shall supply allneeded labor, trucks, equipment, supplies, materials, safety devices and other equipment necessary tocomplete the work. Maintenance operations shall beaccomplished insuch amanner astonot damage trees, grass, or other plant material. Ifdamage occurs, the contractor isresponsible for such repair orreplacement and shall contact the Carmel Representative toevaluate the damage. Excess soil, mulch and other debris resulting from any work may beremoved from site. This cost shall be included inthe quote. The work area shall always bekept safe and neat until the cleanup operation iscompleted. Under nocondition shall equipment ormaterials beallowed overnight upon apublic orprivate property. Traffic control isthe soleresponsibility ofContractor and shall becoordinated inadvance with the proper department(s) ofthe city. Theblocking ofpublic streets shall not bepermitted unless prior approvals have been made with theappropriate city departments and theCarmel Representative has been notified. Traffic control shall beaccomplished inconformance with state, county andlocal highway construction codes and allother applicable law. Atraffic maintenance planisrequired by the Carmel Engineering Department for the blocking ofany lane. The handbook touse unless, otherwise directed, will bethe CONCISE HANDBOOK FOR TEMPORARY TRAFFIC CONTROL, Construction, Maintenance, and Utility Operations, 2016, SP-3. The staging ofvehicles orother equipment onany public sidewalk orpath isprohibited. Any injuries, damages, expenses orloss toany person orproperty, public orprivate, because of or related tothe project are the soleresponsibility ofthe Contractor and shall berepaired or compensated by the Contractor tothe satisfaction ofboth the injured party and the Owner, atno cost tothe Owner. The Contractor will schedule project work tooccur between the hours of7:00 a.m. and 6:00p.m. Monday through Saturday, only, unless authorized bythe Carmel Representative inadvance. Contractor shall not work onany city holidays. 2 DocuSign Envelope ID: 8D63D231-D271-4365-B924-DB82D2E1A5E5 City of Carmel DEPARTMENT OF COMMUNITY SERVICES Any alteration ormodification ofthe work performed under the Contract shall bemade onlyby written agreement between the Contractor and Carmel Representative and shall bemade prior to commencement ofthe altered ormodified work. No claim for extra work or materials shall be allowed unless covered bysuch awritten agreement executed byallparties hereto. Contractor shall contact Carmel Representative prior tothe start ofany weed control applications. This notification ismeant todetermine the time frame inwhich the weed control application work is tobecompleted. Contractor shall submit product labels of all proposed herbicides and chemicals for Carmel Representative approval prior touse. Ameeting shall occur between theCarmel Representative and theContractor, including personnel supervising work tobecompleted, before any mulch work hasbeen initiated. Thismeeting ismeant todetermine that the mulch work tobecompleted isto the standards ofthe contract. A sample of mulch tobeused shall bepresented tothe Carmel Representative for approval prior toapplication. E-mails shall besenttoaherrington@carmel.in.gov, cedmondson@carmel.in.gov and dmindham@carmel.in.govatthebeginning ofeach layout project (spring mulch/weed control work and fall mulch/weed control work), tosignify the start ofthe work. IV. LAYOUT OF QUOTE MULCH Type Mulch tobeused shall benon-palletized, minimum grade ‘A’ shredded, brown-dyed bark mulch. Mulch shall beprovided bythe City ofCarmel. Applications stthSPRING: Alltrees and shrubs shall bemulched noearlier than April 1 and no later than May 15 thorwithin4weeksaftercityapprovaltobeginworkifthisequatestoafterMay15). Mulch shall be spread asneeded to maintain proper coverage with two (2) inches ofmulch. stFALL: Rake tree rings toloosen upany matted mulch, noearlier than September 1 and nolater ththanSeptember15, topromote the penetration ofwater. This procedure should becompleted immediately before the application ofpre-emergent required under the Weed Control Frequency section. 3 DocuSign Envelope ID: 8D63D231-D271-4365-B924-DB82D2E1A5E5 City of Carmel DEPARTMENT OF COMMUNITY SERVICES Tree Ring Preparation Rake away and level existing mulch and loose soil sothat new mulch may beevenly placed around the tree. Generally, this loose material canbepulled tothe outside ofthe tree ringand used tolevel any lawnmower tire ruts. No additional soil istobeplaced onthe root ball. Mulch isNOT tobeplaced upagainst anyplant stem/treetrunk. Leave athree (3) inchspace between mulch and plant stem/tree trunk. Any existing mulch shall bepulled away from tree trunks, leaving the same three (3) inch space. Alltrees within the specified landscaped areas ofthis contract shall have astandard minimum five 5) footdiameter ringcovered with atwo (2) inches layer ofmulch. Alltrees surrounded byturfwill require mulch rings. Ifthe space around the tree isless than (5) five feet between the path/sidewalk and the curb, the mulch ring shall besquared off between the path and curb. WEED CONTROL Applications Alltree rings shall betreated with apre-emergent. Throughout thegrowing season periodically spot treat with aRound-up/Surflan mixture orhand pull, asneeded. Tree suckers orsprouts are NOT tobesprayed with round-up. Tree rootsuckers shall betreated with ‘Sucker Stopper’/naphthaleneacetic acid toregulate tree root sucker growth and/orcut to grade, asneeded. Spray equipment must beequipped with ashield and operated inafashion tonot allow herbicides tocome incontact with unintended plant foliage, plant stem/tree trunk, orsuckers. Always avoid drift from occurring which may cause herbicides to come inany contact with desirable plant foliage, stem/tree trunk, orsuckers. Frequency Alltree rings shall betreated with pre-emergent aminimum oftwo (2) times ayear. thSPRING: The first mandatory application to occur noearlier than March 15 and nolater than stMarch31. stFALL: The second mandatory application tooccur noearlier than September 1 and nolater than thSeptember15. This application should becompleted immediately after the loosening upofthe matted hardwood mulch required under the Mulch Application section. 4 DocuSign Envelope ID: 8D63D231-D271-4365-B924-DB82D2E1A5E5 City of Carmel DEPARTMENT OF COMMUNITY SERVICES MULCH AND WEED CONTROL LOCATIONS The project consists of, but may not belimited to, mulch and weed control for the following tree ring locations: LOCATIONS NUMBER OF TREES Sidewalk to Back sideofTOTAL: 6271 TREES + 70 YARDS sidewalk sidewalk; map # River Rd; (12780 River Rd north toTall Timber Run with asection tothe west 394 Includes treesofRiverRdonEMainSt, 300’, “includes a double treerow south of EMain St on west and south of E MaintheeastsideofRiverRdfromFletcherTracesouthtoMacalisterTrace”) and St/River Rd andthTallTimberRuntoE146St, median only) east of River Rd, north of Main St, where no sidewalk Cherry Creek Blvd; Mississinewa DrtoRiver Rdincluding trees intree lawn at 298 River Road roundabout Haverton Way; (Forum Meadows DrtoLost Oaks Dr) 120 thHazelDellPkwy; (SEof146 St, mulch all the trees together tomatch existing) 30yards map1 ththHazelDellPkwy; (E96 Stto E116 St, median only) and 650* 107* map2 ththE116SttoE146 St) *est. 600 Tree rings >5’ th 17map3E96St; Haverstick RdtoHazel Dell Pkwy (median only) and trees at9609 Hazel 47 Dell Pky thGrayRd; (E136 Stroundabout) map shows all36trees 7 29map4 Gray Rd; (WMain Stroundabout) map shows all28trees 20 8map5 thGrayRd; (W126 Stroundabout) map shows all39trees 29 10map6 thGrayRd; (12110 Gray RdtoE 136 St, east and west sides) and 103 thE136 SttoWedgewood Ln, west side) thGrayRd; (Greenspire RdtoE116 St, east side) 28 ththGrayRd; (E96 SttoE 106 St) 61 48map7 thE116 St; (east ofBrooks Ct, north side) 13map8 38map9EMainSt; (Christ Community Church driveway entrance - 4770 EMain St west 49 trees on south sidenorthsideonlyto4443EMainSt) map shows all87trees where no sidewalk ESmoky Row; (Landser PltoCarson Ct, south side only) 17 EMain St; (Rangeline RdtoLexington Blvd, north and south sides) 37 NRangeline Rdand WSmoky Row; (southwest corner) 19map10 NRangeline Rd; (WMain SttoSmoky Row, east and west sides) 62 SRangeline Rd; (EElm SttoEMain St, east side only) map shows all17trees 15 2map11 WElm St; (Veterans Way toSRangeline Rd, south side) 6 SRangeline Rd; (Executive DrtoECity Center Dr, median and east side) 16 14map12 east side onlymapshowsall30trees 1Civic Sq; (individually mulched trees only) 52map13 ECarmel Dr; (Keystone Pkwy toRangeline Rd) 82 5 DocuSign Envelope ID: 8D63D231-D271-4365-B924-DB82D2E1A5E5 City of Carmel DEPARTMENT OF COMMUNITY SERVICES LOCATIONS NUMBER OF TREES Sidewalk to Back sideof sidewalk sidewalk; Map # Medical Dr; (115 Medical DrtoMerchants Square Dr) 26map14 ththWestfieldBlvd; (E96 SttoE99 St) map shows all69 trees 55 14map15 ththPointePky; (E116 SttoE 116 St) 10 thE116 St; (SGuilford RdtoKeystone Pkwy) 24 92map16 ECity Center Dr; (SRangeline RdtoKeystone Pkwy) 122 map17 City Center Dr; (Pennsylvania St – SRangeline Rd) 184 37map18 Guilford Rd - Carmel Dr rd3 Ave SW; (Carter Green toAmerican Way S, east side) 12 Adams St; (WCarmel DrtoCity Center Dr) 27 WCarmel Dr; Arbor DrtoSGuilford Rd 22 Congressional Blvd; (City Center DrtoPennsylvania St, median only) 59 thCollegeAve/College Dr; (Pennsylvania SttoE116 St, median only, 2locations) 26 Pennsylvania St; (College Ave toCity Center Dr, 137 includes trees north ofCity Center Dr; inmedian) Old Meridian St; (Pennsylvania SttoGuilford Rd, 59 includes both islands atPennsylvania St) SGuilford Rd; (City Center Drto WMain St, east and west sides) 34 Grand Blvd; (SGuilford RdtoOld Meridian St, median only) 17 ththOakRidgeRd; (W136 SttoW146 St) 139 th thIllinoisSt; (W106St toW136 St) 404 th116 St; (Springmill Blvd – Pennsylvania St, median only) 36 thSpringmillRd; (WMain SttoW146 St, median and eastside, 128 theastsideisWMainSttoE136 Stonly) thSpringmillRd; (W106 SttoWMain St) 169 ththDitchRd; (W136 Stto W146 St) 113 ththTowneRd; (W96 Stto W146 St) 444 thththShelborneRd; (W116 Stto W126 St, includes trees north ofW 126 St, and 200 72map19 ththW116 Sttreesin116Stroundaboutarea) Shelborne Rd only thW126 St; (Shelborne Rdto Towne Rd) 201 stW131 St “east ofTowne Rd named W Main St”; 539 24map20 Clay Center/MainShelborneRdtoSpringmillRd, includes trees west and north ofShelborne Rd) St, SE corner st3400W131 St; (Carmel Street Department) 40yards map21 stW141 St; (Ditch RdtoTowne Rd, north and south sides) 92 thW136 St; (Ditch Rd toOak Ridge Rd) 312 925 Rohrer Rd; (north & west sides ofDuke Station) 43map22 6 DocuSign Envelope ID: 8D63D231-D271-4365-B924-DB82D2E1A5E5 DocuSign Envelope ID: 8D63D231-D271-4365-B924-DB82D2E1A5E5 DocuSign Envelope ID: 8D63D231-D271-4365-B924-DB82D2E1A5E5 DocuSign Envelope ID: 8D63D231-D271-4365-B924-DB82D2E1A5E5 DocuSign Envelope ID: 8D63D231-D271-4365-B924-DB82D2E1A5E5 DocuSign Envelope ID: 8D63D231-D271-4365-B924-DB82D2E1A5E5 DocuSign Envelope ID: 8D63D231-D271-4365-B924-DB82D2E1A5E5 DocuSign Envelope ID: 8D63D231-D271-4365-B924-DB82D2E1A5E5 DocuSign Envelope ID: 8D63D231-D271-4365-B924-DB82D2E1A5E5 DocuSign Envelope ID: 8D63D231-D271-4365-B924-DB82D2E1A5E5 DocuSign Envelope ID: 8D63D231-D271-4365-B924-DB82D2E1A5E5 DocuSign Envelope ID: 8D63D231-D271-4365-B924-DB82D2E1A5E5 DocuSign Envelope ID: 8D63D231-D271-4365-B924-DB82D2E1A5E5 DocuSign Envelope ID: 8D63D231-D271-4365-B924-DB82D2E1A5E5 DocuSign Envelope ID: 8D63D231-D271-4365-B924-DB82D2E1A5E5 DocuSign Envelope ID: 8D63D231-D271-4365-B924-DB82D2E1A5E5 DocuSign Envelope ID: 8D63D231-D271-4365-B924-DB82D2E1A5E5 DocuSign Envelope ID: 8D63D231-D271-4365-B924-DB82D2E1A5E5 DocuSign Envelope ID: 8D63D231-D271-4365-B924-DB82D2E1A5E5 DocuSign Envelope ID: 8D63D231-D271-4365-B924-DB82D2E1A5E5 DocuSign Envelope ID: 8D63D231-D271-4365-B924-DB82D2E1A5E5 DocuSign Envelope ID: 8D63D231-D271-4365-B924-DB82D2E1A5E5 DocuSign Envelope ID: 8D63D231-D271-4365-B924-DB82D2E1A5E5 1/26/2023 T M T INC WESTFIELD, IN 46074 - 108474 1719 W 161ST ST City of Carmel ONE CIVIC SQUARE CARMEL, INDIANA 46032-2584 FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997 INDIANA RETAIL TAX EXEMPT CERTIFICATE NO. 003120155 002 0 FEDERAL EXCISE TAX EXEMPT 35-6000972 PURCHASE ORDER NUMBER THIS NUMBER MUST APPEAR ON INVOICES, A/P VOUCHER, DELIVERY MEMO, PACKING SLIPS, SHIPPING LABELS AND ANY CORRESPONDENCE PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION VENDOR SHIP TO PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT EXTENSION Street Department 3400 W. 131st Street Carmel, IN 46074- 317) 733-2001 00352696 UNITPRICEDESCRIPTIONUNITOFMEASUREQUANTITY Page 1 of 1 Matt Higginbotham 73667 2201Department:2201Fund:Motor Vehicle Highway FND 43-509.00Account: Mulching1 $79,778.00 $79,778.00Each 79,778.00SubTotal 79,778.00 Send Invoice To: PLEASE INVOICE IN DUPLICATE DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT SHIPPING INSTRUCTIONS SHIP PREPAID. C.O.D. SHIPMENT CANNOT BE ACCEPTED. PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 PAYMENT A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. CONTROL NO. 108474 ORDERED BY TITLE CONTROLLER Street Department 3400 W. 131st Street Carmel, IN 46074- Lee Higginbotham 317) 733-2001 Commissioner DocuSign Envelope ID: 8D63D231-D271-4365-B924-DB82D2E1A5E5