HomeMy WebLinkAboutPaperless Packet for BPW 03.01.23Board of Public Works and Safety Meeting
Agenda
Wednesday, March 1, 2023 – 10:00 a.m.
Council Chambers City Hall, One Civic Square
MEETING CALLED TO ORDER
1. MINUTES
a. Minutes from the February 15, 2023, Regular Meeting
2. BID OPENING AND AWARD
a. Bid Award for Project # 20-ENG-04 - Road Improvements College Ave (96th to 106th
Street); Jeremy Kashman, City Engineer
b. Bid Award for Project 23-STR-01 - 2023 Paving Program; Lee Higginbotham, Street
Commissioner
3. CONTRACTS
a. Request for Purchase of Goods and Services; Yardberry Landscape and Excavating
Company; (No Cost Change); 20-ENG-07 106th Street Path Penn to College; CO #1;
Jeremy Kashman, City Engineer
b. Request for Purchase of Goods and Services; Fredericks, Inc; ($49,667.00); Repair
EIFS Over Front entry – Station 42; Additional Services Amendment; Chief David
Haboush, Carmel Fire Department
c. Request for Purchase of Goods and Services; Pediatric Emergency Standards, Inc;
($7,345.00); Handtevy Mobile Agreement; Chief David Haboush, Carmel Fire
Department
d. Request for Purchase of Goods and Services; Lithko Restoration Technologies, LLC;
(-76,192.00); Sophia Square Waterproofing; CO #2; Jeremy Kashman, City Engineer
e. Request for Purchase of Goods and Services; 3D Company, Inc; (99,360.21); 20-
ENG-02 106th and College Ave RAB; CO #1; Jeremy Kashman, City Engineer
f. Request for Purchase of Goods and Services; Yardberry Landscape and Excavating
Company; (-$89,075.77); 20-ENG-07 106th Street Path Penn to College; CO #2,
Final; Jeremy Kashman, City Engineer
g. Resolution BPW 03-01-23-01; A Resolution of the City of Carmel Board of Public
Works and Safety Acknowledging Agreement Between City and Vendor; Volkert,
Inc; ($76,200.00); 20-ENG-06 Haverstick Multi-Use Path (96th St to 99th
St)/Appraisal and Negotiation Services; Additional Services Amendment; Jeremy
Kashman, City Engineer
h. Request for Purchase of Goods and Services; Insight Public Sector, Inc;
($87,850.92); Network Lease and Equipment; Additional Services Amendment #2;
Timothy Renick, Director of Information and Communication Systems
i. Request for Purchase of Goods and Services; Midwest Landscape Industries, Inc;
($65,255.00); 2023 Flower Installation; Lee Higginbotham, Street Commissioner
j. Request for Purchase of Goods and Services; Rieth-Riley Construction Co., Inc.;
($13,585,815.00); 20-ENG-04 - Road Improvements College Ave (96th to 106th
Street) – Construction; Jeremy Kashman, City Engineer
k. Request for Purchase of Goods and Services; The Etica Group, Inc; ($171,000.00);
22-ENG-02 116th St Path from Michigan Rd to Towne Rd – Design; Professional
Services; Jeremy Kashman, City Engineer
4. REQUEST TO USE CITY STREETS/PROPERTY
a. Request to Use / Close City Streets; Artmobilia – Shift Road Rally; September 10,
2023; 6:00 AM –10:00 AM; Meg Gates Osborne/John Leonard
b. Request to Use / Close City Streets / Monon & Main Plaza / Midtown Plaza;
Artomobilia – Lotus – Palooza; September 9, 2023; 6:00 AM – 9:00 PM; Meg Gates
Osborne/John Leonard
c. Request to Use / Close City Streets; Artmobilia – Spring Rally, Keystone 10000; May
6, 2023; 4:00 PM – 9:00 PM; Meg Gates Osborne/John Leonard
d. Request to Use / Close City Streets / Civic Square Fountain Area / Civic Square
Gazebo/Lawn; Battle of the Bands Music Festival; April 15, 2023; 12:00 PM – 10:00
PM; Allison and Vesper Miller, Connections Club and Girl Scouts of Carmel High School
e. Request to Use Palladium Paver Patio; Wedding; September 16, 2023; 2:00 PM –8:00
PM; Amanda Ahern, Hotel Carmichael
f. Request to Use Midtown Plaza; Movies at Midtown; May 2 – October 31, 2023;
Tuesdays: 12:00 PM and 6:00 PM, Thursdays: 6:00 PM; Karolyn Brumley, City of
Carmel
g. Request to Use Midtown Plaza; Midtown Music Mondays; May 1 – October 30, 2023;
Every Monday (Except Holidays); 4:30 PM – 7:30 PM; Karolyn Brumley, City of
Carmel
h. Request to Use Carter Green (Civic Square Gazebo as Backup); Religious
Procession/Public Prayer (No road or street closures have been requested for the
procession, but traffic control is requested at major intersections); June 11, 2023; 9:00
AM –7:00 PM; Thomas Gallagher, Our Lady of Mount Carmel Catholic Church
i. Request to Use Civic Square Gazebo/Lawn and Civic Square Fountain Area;
Wedding; June 16, 2023; 3:00 PM –6:00 PM; Tunde Onakoya
j. Request for Meet Me on Main in the Carmel Arts and Design District; March 11/April
8/May 13/June 10/July 8/August 12/September 9/October 14/November 11/December
9, 2023; 3:00 PM – 9:00 PM; Karolyn Brumley, City of Carmel
5. OTHER
a. Request for Waiver of BPW Resolution No. 04-28-17-01/ Lane Restriction; East Main
Street; Duke Energy
b. Request for Waiver of BPW Resolution No. 04-28-17-01; 11204 Westfield Blvd; Duke
Energy
c. Request for Road Closure/ Open Pavement Cut; Jackson’s Grant Village, 116th Street;
Brock Avery, Harvey Construction
d. Request for Secondary Plat; The Courtyards of Carmel, Section 3; Brett Huff, Kimley
Horn
6. ADJOURNMENT
Board of Public Works and Safety Meeting 1
Minutes 2
Wednesday, February 15, 2023 – 10:00 a.m. 3
Council Chambers City Hall, One Civic Square 4
5
MEETING CALLED TO ORDER 6 7
Mayor Brainard called the meeting to order at 10:00 AM. 8
9
MEMBERS PRESENT 10
11
Mayor James Brainard, Board Members Lori Watson and Mary Ann Burke, and Deputy Clerk Holly Harmeyer 12
were present. 13
14
MINUTES 15
16
Minutes from the February 1, 2023, Regular Meeting. 17
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Mayor 18
Brainard abstained. 19
20
BID/QUOTE OPENINGS AND AWARDS 21
22
Bid Opening for Project # 20-ENG-04 - Road Improvements College Ave (96th to 106th Street) 23
Lori Watson opened the bids and Mayor Brainard read them aloud: 24
25
Contractor Bid 26
Rieth-Riley Construciton, Inc. $13,585,815.00 27
E&B Paving $13,897,069.69 28
White Construction, LLC $14,400,000.00 29
30
Bid Opening for Project 23-STR-01 - 2023 Paving Program 31
Lori Watson opened the bids and Mayor Brainard read them aloud: 32
33
Contractor Bid 34
Milestone Contractors, L.P. $ 4,184,590.50 35
Howard Companies $3,641,478.50 36
Rieth-Riley Construction, Inc. $4,028,080.00 37
38
Bid Award for 16-ENG-97A Gray Road Multi-Use Path (106th to 116th Street) 39
Bradley Pease, PE, City of Carmel, recommended awarding the bid to Monroe, LLC, as they were the lowest, 40
responsive bidder. 41
Board Member Burke moved to award the bid to Monroe, LLC in the amount of $649,940.00. Board Member 42
Watson seconded. Bid Award approved 3-0. 43
44
PERFORMANCE RELEASE/REDUCTION APPROVAL REQUESTS 45
46
Resolution BPW 02-15-23-0; Artistic Composite Pallets; Erosion Control; ACP Realty, LLC 47
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 48
49
CONTRACTS 50
51
Request for Purchase of Goods and Services; AVI Systems, Inc.; ($74,638.00); 2023 AV Maintenance Contract; 52
Additional Services Amendment 53
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 54
55
Request for Purchase of Goods and Services; Certified Engineering, Inc.; ($129,330.00); 20-ENG-04 R/W 56
Engineering Services; Professional Services 57
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 58
59
Request for Purchase of Goods and Services; Fredericks, Inc; ($49,715.00); Fire Station #41 Soffit and Gutters 60
Repair Per Quote; Additional Services Amendment 61
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 62
63
Request for Purchase of Goods and Services; Gear Wash, LLC; ($13,360.00); Advanced Cleaning / Inspection / 64
Repair of Turn Out Gear; Additional Services Amendment #2 65
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 66
67
Request for Purchase of Goods and Services; Mainscape, Inc.; ($1,507,733.93); 2023 Mowing and Landscaping; 68
Additional Services Amendment 69
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 70
71
Request for Purchase of Goods and Services; National Water Services, LLC; ($29,579.00); Well Cleaning per 72
Quote 73
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 74
75
Request for Purchase of Goods and Services; Sexson Mechanical Company, LLC; ($3,800.00); 2023 Annual 76
Maintenance Agreement; Additional Services Amendment 77
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 78
79
Request for Purchase of Goods and Services; Sexson Mechanical Company, LLC; ($11,248.00); HVAC 80
Preventative Maintenance at CDC and Stations 341, 342, 343, 344, & 346; Additional Services Amendment 81
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 82
83
Request for Purchase of Goods and Services; Sexson Mechanical Company, LLC; ($25,378.73); Fire Station #43 84
Replace 2 Split Systems Per Quote; Additional Services Amendment #2 85
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 86
87
Request for Purchase of Goods and Services; Shade Trees Unlimited, Inc.; ($95,000.00); 2023 Trees; Additional 88
Services Amendment 89
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 90
91
Request for Purchase of Goods and Services; Storm Warrior Roofing and Restoration; ($264,870.00); Roof 92
Replacement – 3450 West 131st Street; Architect - Telamon Energy 93
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 94
95
Request for Purchase of Goods and Services; TMT, Inc.; ($79,778.00); 2023 Mulching; Additional Services 96
Amendment 97
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 98
99
Request for Purchase of Goods and Services; TruGreen; ($246,277.14); 2023 Fertilization; Additional Services 100
Amendment 101
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 102
103
Request for Purchase of Goods and Services; United Diagnostic Services, LLC; ($51,300.00); Ultrasound 104
Screening Package per Quote 105
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 106
107
REQUEST TO USE CITY STREETS/PROPERTY 108
109
Request to Use Indiana Design Center South Parking Lot; Artomobilia; September 9, 2023; 6:00 AM – 9:00 PM 110
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 111
112
Request to Use Carter Green / Road Closure; Booth Tarkington Civic Theatre Family Fundraiser; June 2, 2023; 113
8:00 AM – 11:00 PM 114
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 115
116
OTHER 117
118
Resolution BPW 02-15-23-01; A Resolution of the City of Carmel Board of Public Works and Safety Approving 119
Transfer and Presentation of Pistol and Badge for Officer R. Scott Spillman; 19 Years of Meritorious Service 120
Board Member Burke moved to approve. Board Member Watson seconded. Resolution approved 3-0. 121
122
Resolution BPW 02-15-23-03; A Resolution of the City of Carmel Board of Public Works and Safety Approving 123
the Donation of Property by the City of Carmel; AED to PrimeLife Enrichment, Inc. 124
Board Member Burke moved to approve. Board Member Watson seconded. Resolution approved 3-0. 125
126
Request for Acknowledgement of Conflict of Interest; Michael Brisco, Carmel Fire Department 127
Board Member Burke moved to approve. Board Member Watson seconded. Acknowledgment approved 3-0. 128
129
Request for Acknowledgement of Conflict of Interest; Gregory A. Webb, Carmel Fire Department 130
Board Member Burke moved to approve. Board Member Watson seconded. Acknowledgment approved 3-0. 131
132
Request for Grant of Drainage Easement; 4625 W 116th Street 133
Board Member Burke moved to approve based on all conditions by the City engineer being met. Board Member 134
Watson seconded. Request approved 3-0. 135
136
Request for Right of Way Dedication; 4625 W 116th Street 137
Board Member Burke moved to approve based on all conditions by the City engineer being met. Board Member 138
Watson seconded. Request approved 3-0. 139
140
Request for Storm Water Technical Standards Waiver; Old Meridian Apartments – 12895 Old Meridian 141
Board Member Burke moved to approve based on all conditions by the City engineer being met. Board Member 142
Watson seconded. Request approved 3-0. 143
144
Request Info; Info; Info: Remove contact name; Board Member Burke moved to approve based on all conditions 145
by the City engineer being met. Board Member Watson seconded. Request approved 3-0. 146
147
ADD-ONS 148
149
Board Member Burke moved to add two items to the agenda. Board Member Watson seconded. Approved 3-0. 150
151
Request for Purchase of Goods and Services; Monroe, LLC; ($649,940.00); 16-ENG-97A Gray Rd Multi-Use 152
Path - Construction; Jeremy Kashman, City Engineer 153
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 154
155
Request for Purchase of Goods and Services; Rieth-Riley Construction, Inc.; ($59,928.64); 20-ENG-01 Smoky 156
Row Road Reconstruction from Old Meridian Road to Range Line Road; CO #6; Jeremy Kashman, City Engineer 157
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 158
159
ADJOURNMENT 160
161
Mayor Brainard adjourned the meeting at 10:12 a.m. 162
163
164
APPROVED: ____________________________________ 165
Sue Wolfgang – City Clerk 166
167
_____________________________________ 168
Mayor James Brainard 169
ATTEST: 170
171
__________________________________ 172
Sue Wolfgang – City Clerk 173
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City ®f CarmeI
INDIANA RETAIL TAX EXEMPT
CERTIFICATE NO.003120155 002 0
Page 1 of 1
PURCHASE ORDER NUMBER
FEDERAL EXCISE TAX EXEMPT 108516
ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES, A/P
CARMEL, INDIANA 46032-2584
VOUCHER, DELIVERY MEMO, PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
2/8/2023 377035 Handtevy Mobile
HANDTEVY Fire Department
VENDOR 11870 W STATE RD 84 SHIP 10701 N. College, Ste. A
TO
SUITE C5 Carmel, IN 46280-
DAVIE, FL 33325 -
PURCHASE ID BLANKET CONTRACT PAYMENTTERMS FREIGHT
73999
QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION
Department: 1120 Fund: 102 Ambulance Capital Fund
Account: 44-632.02
1 Each HMPA23 Annual Access to Handtevy Mobile $5,655.00
1 Each HMPS23 Customization & Setup for Handtevy Mobile $1,690.00
1 Each Per Quote Q-06227 $0.00
Sub Total
CAA
Send Invoice To:
Fire Department
5,655.00
1,690.00
0.00
7,345.00
2 Civic Square `'
Carmel, IN 46032-
PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT
PAYMENT $7,345.00
SHIPPING INSTRUCTIONS *
A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
C.O.D. SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL -
THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY —
Denise Snyder James Crider
TITLE Accreditation/Budget Administrator Director of Administration
CONTROL NO. 108516 CONTROLLER
CzTfshfzHsfdivlijobu5;2:qn-Gfc25-3134
CzTfshfzHsfdivlijobu3;35qn-Gfc26-3134
CzTfshfzHsfdivlijobu3;34qn-Gfc26-3134
RESOLUTION NO. BPW 03-01-23-01
RESOLUTION OF THE CITY OF CARMEL BOARD OF PUBLIC WORKS AND SAFETY
ACKNOWLEDGING AGREEMENT BETWEEN CITY AND VENDOR
WHEREAS, pursuant to Indiana Code 36-1-4-7, the City of Carmel, Indiana (“City”), is authorized to enter
into contracts; and
WHEREAS, pursuant to Indiana Code 36-4-5-3, the City’smayor may enter into contracts on behalf ofthe
City; and
WHEREAS, pursuant to his authority under Indiana law, the City’smayor, the Honorable James C. Brainard,
has caused to be signed the Agreement attached hereto (the “Contract”); and
WHEREAS, Mayor Brainard now wishes to present the contract to the City’sBoard of Public Works and
Safety for it to be publicly acknowledged, filed in the Clerk’sOffice, and made available to the public for review.
NOW, THEREFORE, BE IT RESOLVED by the City of Carmel Board of Public Works and Safety as
follows:
1. The foregoing Recitals are incorporated herein by this reference.
2. The receipt of the Contract is hereby acknowledged.
3. The Contract shall be promptly filed in the office of the Clerk and thereafter made available to the public
for review.
SO RESOLVED this day of , 2023.
CITY OF CARMEL, INDIANA
By and through its Board of Public Works and Safety
BY:
James Brainard, Presiding Officer
Date:
Mary Ann Burke, Member
Date:
Lori S. Watson, Member
Date:
ATTEST:
Sue Wolfgang, Clerk
Date:
S:\\EBass\\MyDocuments\\BPW-Resolutions\\2023\\Acknowledge Agreement Volkert, Inc - Haverstick Path.docx2/16/202311:32AM
Exhibit A
9880WestpointDrive,Suite500
Indianapolis,IN46256
317.960.1422
www.volkert.com
January31,2023
Mr.SergeyGrechukhin
CityofCarmel
OfficeofCorporationCounsel
OneCivicSquare
Carmel,IN46032
RE:FeeEstimateFor:RealEstateAppraisalServicesandNegotiationServices
ProjectNumber:20ENG06
ProjectDescription:Iat{
DearMr.Grechukhin,
Atyourrequestanddirection,Volkert,Inc.ispleasedtosubmitthisfeeproposaltoprovideRealEstateAppraisaland
BuyingServicesfortheparcelsidentifiedfortheabovereferencedproject.Volkert,Inc.willutilizeexperiencedand
qualifiedstafftoperformtheproceduresandactivitiesessentialfortheproposedrealestateserviceswhoarealso
licensedintheStateofIndianatoperformsuchservices.
Volkert,Inc.proposestoprovidethenecessaryandappropriateRealEstateAppraisalServicesinordertoestimate
evaluationservices, thefairmarketvalueforlandacquisitionsneededfortheproject.Volkert,Inc.willprovideth
includingonsiteinspectionsandpropertyownermeetings,inaccordancewithapplicablefederaland/orstatelaws,
theFederalUniformAct,theUniformStandardsofProfessionalAppraisalPractice(USPAP),theINDOTRealEstate
Manualandanyotherapplicablemanualsandstatestatutes.Asignedanddatedelectroniccopyofeachappraisal
reportwillbeemailedtoyouforeachassignedprojectparcel.
VolkertInc.alsoproposestoprovidethenecessaryNegotiationandBuyingServicesfortheassignedprojectparcels
nershipinordertoexecutetheconveyancedocumentswhichcanbeusedbytheClienttogainthelegaltransferofow
forthelandacquisitionareas.TheUniformLandAcquisitionOffertopurchasetheacquisitionareaswillbepresented
toeachpropertyownerinpersonand/orsentbycertifiedmailwithreturnreceiptrequested.Allreasonableefforts
willbemadetopersonallycontacteachpropertyownerortheirdesignatedrepresentativetoexplaintheproposed
acquisitionandcorrespondingpurchaseoffer.Ifareasonablenegotiationbecomesunlikely,theBuyingAgentwill
contacttheClientforfurtherinstructionsandguidance.
ThefollowingpagepresentstheFeeProposalfortheRealEstateServiceswiththeprojectparcelsidentified.
Ifthereareanyquestionsregardingtheproposal,pleasecontactmeat3178502850orjeff.miller@Volkert.comat
yourearliestconvenience.Weappreciatetheopportunitytoprovidetheseservicesforyourupcomingproject.
Respectfullysubmitted,
erJeffreyA.Mill
SeniorRealEstateProjectManager
Volkert,Inc.
9880WestpointDrive,Suite500
Indianapolis,IN46256
317.960.1422
www.volkert.com
FEE JUSTIFICATION
ESTIMATED FEE PER PARCEL
REAL ESTATE ACQUISITION SERVICES
OWNER:CityofCarmel, IN
PROJECT:HaverstickMulti-UsePathÎ (96thStto99thSt)
Thefollowingfeesare inaccordanceto the2023INDOTReal EstateServicesFeeSchedule)
Number ofPer ParcelProject
TaskParcelsAmountTotalParcels
Appraisals
Waiver Valuations0$725$0
Value Findings5$2,055$10,275 1, **2, 6, 7, 8 (**SeeNoteBelow)
Short Forms0$3,375$0
ResidentialLongForms11$4,815$52,965 2, 3, 4, 5, 9, 10, 11, 12, 13, 14, 15
Commercial LongForms0$12,050$0
ReviewAppraisals
AppraisalProblemAnalysis0$270$0
Waiver Valuations0$435$0
Value Findings0$1,035$0
Short Forms0$1,445$0
Residential LongForms0$280$0
Commercial LongForms0$5,550$0
Negotiations6$2,160$12,960 10, 11, 12, 13, 14, 15
ROE (Volkert Fee)0$200$0
DocumentPreparation (VolkertFee0$50$0
Recording (Volkert Fee)0$75$0
R/WManagement0$1,310$0
Relocation 0$4,330$0
Total fees$76,200
Parcel2hastworesidentialdwellingsthateachwillsufferafrontsetbackdamage.
TheLongForm
inspectionandanalysisprocessforthesecondresidenceisdiscountedtotheValueFindingFeeandcountedassuch.
WewereinformedthattheacquisitionforParcel9isbeingredesignedandRealEstateServicesshouldnotbegin untiltheredesigniscompleted.
TheoriginalacquisitionwouldrequireaResidentialLongFormAppraisalReportand process.
ThisAppraisalServicesFeeProposalwillcontinuewiththatsameestimatedfeeifaResidentialLongForm AppraisalReportandprocessisstillwarrantedaftertheredesign.
Iftheredesignedacquisitionnolongerrequires thatappraisalreportformatandprocess,
thenanappropriaterevisedappraisalreportformatfeewillbeapplied. PLEASENOTE:
Thisfeeestimatedoesnotincludeanypossibleadditionalfeesthatmayberequiredifduringthecourseof performingthisassignment,
anycomplexitiesoruntypicalcircumstancesarediscoveredwhichareoutsideofthescopeofwork fortheabovetasks.
Volkertwillprovidenotificationimmediatelywhenanysuchsituationoccursinordertoestablishtheoptions
Page 1 of2REALESTATESERVICESFEESCHEDULE
RightofWayManagement Services
RightofWayManagementServicesInclude: allprocesses, procedures, observations, dataentryinto LRS, andmanagementof allservicesneededtocleartherightofway, includingall ofthe
necessary activities to certify the right of way that has to be acquired to clear the project(s) for construction. This shall be completed in accordance with federal and state law (including but not
limitedtoFederalHighwayAdministrationrulesandregulations), thecurrentversionoftheINDOTRealEstateDivisionManual, andascontractedwithorotherwisedirectedbyINDOT.Thecurrent
versionoftheINDOTRealEstateManual islocatedathttp://www.in.gov/indot/2493.htm. AllserviceslistedbelowshallberequiredwithintheRightofWayServicesManagementscopeof work.
Report Type Fee
RightofWayManagementservicesfee 1,310perparcel
PublishingandPaymentfor Legal Notice on parcels 520perproject
Valuation Services
EarlyAssessmentReal EstateCostEstimateIncludes: all processes, proceduresand observationstocompleteaRealEstateCostEstimate assignment (includingbut notlimitedto completionof
theINDOTRealEstate CostEstimateSpreadsheet) inaccordancewithfederalandstatelaw (includingbut notlimitedtoFederalHighway Administration rulesandregulations), thecurrentversionof
theINDOTRealEstateDivisionManual, and ascontractedwithorotherwisedirectedbyINDOT.
CompDocketsInclude: providing comparablesales data (including butnotlimitedtomarketdata research andrawsalesdata) or asotherwise requested byINDOTwithin thescopeof workfor Non-
ReportServicesagreed uponatthetime ofassignment.
Waiver ValuationsInclude: allprocesses, proceduresand observationsto complete awaiver valuation reportinaccordancewith federalandstate law (includingbutnotlimited toFederalHighway
Administration rulesandregulations), thecurrentversion oftheINDOTReal EstateDivisionManual, andas contractedwithor otherwisedirectedbyINDOT.
AppraisalReportsInclude: allprocesses, proceduresandobservationstocompletean appraisalreportofthetypebelow assignedbyINDOTinaccordance withfederalandstatelaw (including but
notlimitedto FederalHighwayAdministration rulesandregulations), thecurrentversionof theINDOTRealEstateDivision Manual, andas contractedwith or otherwisedirectedbyINDOT.Appraisal
feesaredefinedand paidbasedonINDOTparcelandnotcountytaxidentification parcel.
Non-Report Services Per Parcel Fee
Early Assessment: Projects 50 parcels $145
Early Assessment: Projects > 50parcels negotiatedbaseduponcomplexity
Comp Docket: Agricultural / ResidentialProperties: $270
Comp Docket: Commercial / SpecializedProperties: $550
Report Type
725WaiverValuation: AnyPropertyType (ImprovedorUnimproved)
2,055ValueFinding: AnyPropertyType (ImprovedorUnimproved)
3,015ShortForm: AnyPropertyType (ImprovedorUnimproved)
3,375ShortForm: Residential / Ag (withaffected improvementsoratotaltake)
4,710ShortForm: Commercial / Industrial / Multi-Family / Special / Billboard (withaffectedimprovementsor atotal take)
3,625LongForm: AnyPropertyType (Unimproved)
4,815LongForm: Residential / Ag (Improved)
12,050LongForm: Commercial / Industrial / Multi-Family / Special (Improved)
695ExcessLandAppraisal
ThespecificReportTypeaboveisdeterminedbyINDOTReviewAppraisersortheirsupervisorsaftertheAppraisalProblemAnalysishasbeencompleted.
Review Valuation Services
AppraisalProblemAnalysisIncludes: allprocesses, proceduresandobservationstocompleteanAppraisalProblemAnalysisinaccordance withfederalandstatelaw (includingbutnotlimitedto
FederalHighway Administrationrulesandregulations), thecurrentversionof theINDOTRealEstateDivision Manual, andas contractedwith or otherwisedirectedbyINDOT.
ReviewofWaiverValuationand/or AppraisalReportsInclude: allprocesses, proceduresandobservationstocompleteareviewofanappraisalreportorwaivervaluation reportin accordancewith
federaland statelaw (includingbutnotlimited toFederalHighway Administrationrulesand regulations) thecurrent versionoftheINDOTRealEstateDivision Manual, and as contractedwith or
otherwisedirectedbyINDOT. Appraisalfeesaredefinedandpaid basedonINDOTparceland notcountytaxidentification parcel.
Per Parcel FeeReportType
270AppraisalProblemAnalysis (APA)
435WaiverValuation: AnyPropertyType (ImprovedorUnimproved)
1,035ValueFinding: AnyPropertyType (ImprovedorUnimproved)
1,445ShortForm: AnyPropertyType (Improvedor Unimproved)
1,630ShortForm: Residential / Ag (withaffectedimprovementsor atotal take)
2,300ShortForm: Commercial / Industrial / Multi-Family / Special / Billboard (withaffectedimprovementsor a totaltake)
1,725LongForm: AnyPropertyType (Unimproved)
2,280LongForm: Residential / Ag (Improved)
LongForm: Commercial / Industrial / Multi-Family / Special (Improved) 5,550
BuyingServices
BuyingServicesInclude: all processes, proceduresandobservationstocompletethetotal orpartial acquisition of realestate, theobtainingof temporaryoraccess rights, or buyingreviewin
accordancewithfederalandstatelaw (including but notlimitedtoFederalHighway Administration rulesandregulations), thecurrentversionoftheINDOT RealEstateDivision Manual,andas
contractedwithor otherwisedirectedby INDOT.
Report Type Per Parcel Fee
2,160Total/Partial Acquisition
Temporary/Access Rights 1,800
MAP 21Offer - Total/PartialAcquisition 2,705
MAP21Offer - Temporary/AccessRights 2,345
BuyingReview 360
RelocationServices
RelocationServicesInclude: all processes, proceduresandobservationstocompletetheactivitiesforrelocationof residentialor businessownersor tenants, orrelocationofpersonalproperty, or
reviewof anysuchrelocation activitiesinaccordancewithfederaland statelaw (including butnotlimited toFederalHighway Administration rulesand regulations), thecurrentversionof theINDOT
RealEstateDivisionManual, andascontractedwith orotherwise directedbyINDOT.
ReportTypePayment Schedule Per Relocation Fee
Payments: 1/3Relo/Appraisal meetingiscomplete, 1/390DayNotice is issued, 1/3parcelis closed $4,330ResidentialOwner / Tenant
Payments: 1/3 Relo/Appraisal meetingis complete, 1/3 90DayNotice is issued, 1/3parcelis closedBusinessOwner / Tenant 4,330
PersonalProperty Only Payments: 1/3Relo/Appraisalmeetingis complete, 1/3 90 DayNoticeisissued, 1/3parcelis closed 1,815
ResidentialandBusiness 100% oncetheparceliscompliantandclosed. 1,205Review
PersonalPropertyMove 460100% oncetheparceliscompliantandclosed. OnlyReview
Property ManagementServices
PropertyManagementServicesInclude: allprocesses, procedures, observations, dataentryintoLRS, andmanagementofallservicesneededtocompletetheparcel’sreadinessfordemolition.
Thisshallbecompletedinaccordancewith federalandstatelaw (including but not limitedtoFederalHighwayAdministrationrules andregulations), thecurrentversionoftheINDOT RealEstate
DivisionManual, andascontractedwithor otherwisedirectedbyINDOT. Thecurrentversion ofthe INDOTRealEstateManualislocated athttp://www.in.gov/indot/2493.htm. All serviceslisted below
shallberequired withinPropertyManagementServices scopeofwork.
Non-Report Services Per Parcel Fee
1,035PropertyManagementperparcelservicesfee
105PlacingRatBaitonstructure
PlacingAppropriate Signson structure $210
Boarding Up Openingson structure AmountonWritten EstimateApprovedbyINDOT
DebrisRemoval AmountonWrittenEstimateApprovedbyINDOT
Report Type
AsbestosSamplingand Analysis AmountonWritten Estimate Approved byINDOT
Utility Disconnection Coordination & Verification AmountonWritten EstimateApproved byINDOT
Page 2 of2
Theabove FeeSchedule will beeffective for allnew on-call realestate contract assignments (based onthe date thatPurchase Orders
are issued) made onorafter January 1, 2023. TheFeeSchedule for (a) project-specific contracts that include any land acquisition
services, and (b) contracts entered into under “Small Purchase Procedures” pursuant to Section 3.3.1ofINDOT’sProfessional Services
Contract AdministrationManual willbeinaccordance with the payment terms inthe contracts and bethe FeeSchedule inplace onthe
date the contract was approved bythe Attorney General ofIndiana. Any deviation inestablished fees from the above rules inthis
paragraph will require (and shall notbe allowed without) written pre-approval from the Director orone of his orher Managers inINDOT’s
Real Estate Department.
REVISED: 1/1/2023
CzTfshfzHsfdivlijobu3;48qn-Gfc25-3134
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INDIANA RETAIL TAX EXEMPT Page 1 of 1
City ®f Carme CERTIFICATE NO.003120155 002 0 PURCHASE ORDER NUMBER
FEDERAL EXCISE TAX EXEMPT 108520
ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES, A/P
CARMEL, INDIANA 46032-2584
VOUCHER, DELIVERY MEMO, PACKING SLIPS,
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
SHIPPING LABELS AND ANY CORRESPONDENCE
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
2/10/2023 372300 Aruba Switches
INSIGHT PUBLIC SECTOR, INC. ICS
VENDOR PO BOX 731072 SHIP 31 1st Ave N.W.
TO
Carmel, IN 46032-
DALLAS, TX 75373--1072 Timothy Renick 317) 571-2576
PURCHASE ID BLANKET CONTRACT PAYMENTTERMS FREIGHT
74081
DESCRIPTIONQUANTITYUNITOFMEASURE UNIT PRICE EXTENSION
Department: 1115 Fund: 0 Capital Lease Fund
Account: 44-632.01
8 Each ROX35A#B2E HPE Aruba - with C16 Inlet adapter power supply 992.95 7,943.60
2 Each JL665A#ABA HPE Aruba 630OF switch 4,244.99 8,489.98
2 Each R8S91A HPE ARUBA 6300M SWITCH 48 PORT 6,172.70 12,345.40
3 Each ROX43C HPE ARUBA 6400 24 PORT SWITCH 9,922.93 29,768.79
1 Each ROX41 C HPE ARUBA 6400 48 PORT SMART RATE 5,160.88 5,160.88
3 Each ROX39C HPE ARUBA 6400 SWITCH 48 PORT 3,969.61 11,908.83
2 Each ROX26C HPE ARUBA CX 6405 V2 SWITCH 5,358.93 10,717.86
2 Each JL670A#ABA HPE ARUBA X372 POWER SUPPLY 757.79 1,515.58
Sub Total 87,850.92
CAS
ill
A;1 +
Send Invoice To:
ICS Quote No. 0225908137 - OMNIA PRICING # 4400006644
Timothy Renick
31 1st Ave N.W.
Carmel, IN 46032- * i,
317) 571-2576 PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT
PAYMENT $87,850.92
SHIPPING INSTRUCTIONS *
A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
C.O.D. SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL J
THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY
Timothy Renick James Crider
TITLE Director Director of Administration
CONTROL NO. 108520 CONTROLLER
CzTfshfzHsfdivlijobu3;42qn-Gfc32-3134
Exhibit A
City of Carmel Street Department
2023 Flower Installation- Service Contract
The City of Carmel would like to receive quotes for planting Spring, Summer, Fall annuals, and Winter
décor for variousareasin Carmel. After initial installation, flowers must be watered once and Carmel
representative must be notified by email and text message of completion of that area.
The list of areas tohave seasonal flowers are:
1.32Roundabouts with Urns (see list below)
2.Rangeline Rd-40 Planters between City Center Rd and Executive Dr
3. 33 Midtown Plaza Planters
4. Miscellaneous Locations throughout City (see list below)
The Carmel Street Department will be purchasing all annuals/perennials for this contract. The
Contractor will be required to install and maintain these plantings for Spring, Summer, Fall, and Winter
seasons.
A 2” layer of leaf compost is to be applied by the contractor to all planting beds, pots, or urns and
incorporated into adepth of 6” prior to planting of any annual or perennial. The contractor isto supply
the leaf compost.
The Contractor will be required to apply a three-month slow-release application offertilizer, astothe
manufacturer’s specifications, to all planting beds, pots, or urns after planting is complete. The
Contractor will also water all annuals/perennials immediately after planting and inform the City by text
or e-mail as to which areas have been completed.
The Contractor will be required to use dark brown dyed hardwood mulch around the annuals after
planting occurs if the soil is disturbed tohave a completed finished look toeach landscape area. Nomore
than33% ofsoilormulch shallbevisible afterplanting anyseasonal display.
rdSpringplantingistobegininthe3week of March.
thSummerplantingistobegintheweekofMay11.
stFallplantingistobegininthe1week of October.
ndWinterdécoristobecompletebeforethe2Saturday in November.
Upon the completion of the growing season, the contractor will be required to pull all dead annuals/
décor, trim all perennials that were planted, and remove and dispose of all plant material from the
planting beds.
Page 1of68
Winter Décor Details
Winter decorations are to include greens covering the entire planter opening to aheight of not less than 1
ft. high. All soil in the planters is to be covered with the winter décor. The center of the urn is to be as
high as the width of the urn, with the maximum height to be 6 ft tall. The construction of the winter
decorations is to be made in such a way so they will withstand winter winds, storms, and snow. The
Contractor isto maintain, repair, or replace any decorations that do not withstand winter weather. Some
urns contain irrigation systems. If any of these systems are damaged during the installation of
decorations, the Contractor is responsible for repairs.
The allowable material for each planter should be a mixture of:
Branches spray-painted white or gold
Cut eucalyptus
Dried hydrangea blooms
Dried Magnolia grandiflora branches
Evergreen boughs
Holly branches (both evergreen and deciduous)
Ilex verticillata
Pinecones
Red, Silver, or Gold ornaments
Any other festive plant materials approved by the City prior to installation
Winter Decoration Examples
Page 2of68
Winter Decoration Examples (cont.):
Page 3of68
2023 Flowers- Installation
Midwest Landscaping Details
SPRING FLOWERS
LOCATIONPLANTSIZEQUANTITY
Rangeline 40 Planters (120)
Juncus Twister 1 gal 157
Midtown Plaza Planters (37)
Rangeline 40 Planters (80 flats)
City Hall- SSide (36 flats) Pansy Cool Wave 1801 flats 197 flatsPastelMixSophiaSqrCubePlanters (15 flats)
Midtown Plaza Planters (40)
Tarkington-(30 flats) Pansy Matrix Citrus 1801 flats 138 flatsMixChildren’sArt Gallery (20 flats)
Divvy (14 flats) Pansy Frizzle Sizzle 1801 flats 14 flatsOrange
Divvy (14 flats)
Children’sArt Gallery (1 flat) Pansy Cool Wave 1801 flats 128 flatsWhiteCityHall- N Side Urns (1 flat)
City Center Plaza (48 flats)
City Hall- Monument Sign (20 flats)
Pansy Cool WaveCityCenterPlaza (54 flats) 1801 flats 111 flatsBlueberrySwirl
Window Boxes (37 flats)
Page 4of68
Spring Planting Details
Rangeline Rd- 40 Planters (24” x 60”) SPRING
Plant Name SizeQuantity
Juncus Twister 1 gal 120
Pansy Cool Wave Pastel Mix 1801 flat 80
Details:
3 Juncus Twister (1 gal) per planter- in middle of planter in a row
2 flats of Pansy Cool Wave Pastel Mix (1801)- mixed throughout
Page 5of68
Midtown Plaza Planters SPRING
Plant Name Size Quantity
Juncus Twister 1 gal 37
Pansy Cool Wave Pastel Mix 1801 flat 40
Planter Type 1:
Quantity: 5
Size: 48” x24” x 24”
Details:
3 Juncus Twister incenter of planter inrow
39 Pansy Cool Wave Pastel Mix (1801) throughout planter
Planter Type 2:
Quantity: 16
Size: 36” diameter x 34” H
Details:
1 Juncus Twister in center of planter
18 Pansy Cool Wave Pastel Mix (1801) throughout planter
Planter Type 3:
Quantity: 7
Size: 30” diameter x 32” H
Details:
18 Pansy Cool Wave Pastel Mix (1801) throughout planter
Planter Type 4:
Quantity: 6
Size: 24” diameter x 27” H
Details:
1 Juncus Twister in center of planter
18 Pansy Cool Wave Pastel Mix (1801) around edge of planter
Page 6of68
City Hall- South Side SPRING
Plant Name Size Quantity
Pansy Cool Wave Pastel Mix 1801 flat 36
Spring annuals around edge adjacent to sidewalk of all 4 triangle beds.
IF there is leftover, the adjacent narrow beds can get those plants.
Page 7of68
Tarkington Entry Doors SPRING
Plant Name Size Quantity
Pansy Matrix Citrus Mix 1801 flat 30
Each Bed- 15 flats Pansy Matrix Citrus Mix
Page 8of68
Divvy Restaurant (7 Planters, each 3’ x 3’) SPRING
THIS IS NOT TO BE PLANTED/ WORKED ON AFTER 10 AM
Plant NameSizeQuantity
Pansy Cool Wave White 1801 flat 14
Pansy Frizzle Sizzle Orange 1801 flat 14
Each planter:
2flats Pansy Cool Wave White (1801)
2 flats Pansy Frizzle Sizzle Orange (1801)
The two pansy varieties should be mixed evenly around current shrub in planter.
Page 9of68
Children’s Art Gallery SPRING
40 W. Main St)
Plant NameSize Quantity
Pansy Cool Wave White 1801 flat 1
Pansy Matrix Citrus Mix 1801 flat 20
Urns (2)
Each urn gets half a flat of Pansy Cool Wave White
Dispersed throughout garden-
20 flats of Pansy Matrix Citrus Mix (1801)
Page 10of68
City Hall- North Side Urns (2) SPRING
Plant Name Size Quantity
Pansy Cool Wave White 1801 flat 1
Page 11of68
City Hall- Monument Sign Bed SPRING
Plant Name Size Quantity
Pansy Cool Wave Blueberry 1801 flat 20
Page 12of68
City Center Plaza SPRING
Upper Deck Plaza at SW Corner of City Center & Rangeline Rd)
Plant NameSizeQuantity
Pansy Cool Wave Blueberry Swirl 1801 flat 54
Pansy Cool Wave White 1801 flat 48
Per Large Planter (9)
Pansy Cool Wave Blueberry Swirl- 6 flats per planter
Per Small Planter (16)
Pansy- Cool Wave White- 3 flats per planter
Page 13of68
Sophia Square Cube Planters (10) SPRING
Plant NameSizeQuantity
Pansy Cool Wave Pastel Mix 1801 flat 15
Per Planter:
27 plants of Pansy Cool Wave Pastel Mix
Page 14of68
Window Boxes (55) SPRING
Plant Name Size Quantity
Pansy Cool Wave Blueberry Swirl 1801 flat 37
Per window box:
12 Pansy Cool Wave Blueberry Swirl
Page 15of68
SUMMER FLOWERS
Location Plant Name Size Quantity
Monon Stairway Bed (30)
th4and Main Fountain (300)
Downtown Bumpouts (80) Angelonia- Purple 4.5” Pot 1,464
City Hall- S side (340)
Roundabout Urns (714)
Monon Stairway Bed (30)
Downtown Bumpouts (80) Angelonia- Pink 4.5” Pot 530ReflectingPool (300)
War Memorial (120)
City Hall Tiered Fountain Beds (150) Angelonia- White 4.5” Pot 150
Matt the Miller Bed (40) Calibrachoa- Yellow4.5” Pot 544CityCenterPlaza (504)
Midtown Plaza Planters (10) Canna- Pink 6” pot 26CityHallTieredFoutainBeds (16)
City Center Plaza (36)
Sophia Square Cube (10) Canna- Yellow 6” pot 158Children’s Art Gallery (2)
Roundabout Urns (85)
Sophia Square Courtyard (36)Colocasia Elephant Ear 4.5” pot 36
Japanese Garden (100)
Coleus- Henna 4.5” pot 100
Midtown Plaza Planters (6) Coleus- Pineapple Surprise 4.5” pot 126TarkingtonEntryDoors (120)
Midtown Plaza Planters (28) Dichondra- Silver Falls 4.5” pot 28
Reflecting Pool (150 plants) Dianthus- Dash Pink 4.5” pot 270WarMemorial (120 plants)
Page 16of68
Downtown Bumpouts (80)Geranium-Ivy Blizzard 4.5” pot 677Blue
City Hall-N side Courtyard (120)Impatiens-Divine Mystic 4.5” pot 120Mixture
Matt the Miller Corner Beds (40) Impatiens- Sunpatiens 4.5” pot 140JapaneseGarden (100)Purple
Window Boxes (165) Impatiens- Sunpatiens 4.5” pot309JapaneseGarden (100)White
Matt the Millers Bed (40)
Downtown Bumpouts (80) Lantana-Landmark RoseCityHall- S side (48) 4.5” pot 399GlowWindowBoxes (81)
Reflecting Pool (150)
Matt the Millers Bed (3 trees)10” pot
Lantana-Landmark Rose 36” 3GlowTREEFORMstandard
tree
Sophia Sq. SE beds near Pint Room (80)
Tarkington Sign (100)
Children’s Art Gallery (125)Lantana-Landmark Yellow 4.5” pot 539
City Hall Monument Sign (150)
Window Boxes (84)
Reflecting Pool (150)
War Memorial (120) Lantana Landmark - White 4.5” pot 1,273
Children’s Art Gallery (125)
Downtown Bumpouts (60) Mandevilla-Sun Parasol 4.5” pot 60GiantMarbledCrimson
Rangeline 40 Planters (120) Potato Vine Tricolor4.5” pot 120
Midtown Plaza Planters (16)
Rangeline 40 Planters (80)Purple Fountain Grass1 gal 156
th4and Main Fountain (60)
Midtown Plaza Planters (336) Salvia- Purple Annual 4.5” pot
City Hall- Gazebo Beds (30)1,000
City Center Plaza (231)
Page 17of68
Window Boxes (81)Salvia-Purple Annual4.5” pot
Window Boxes (84) Salvia- Red Annual 4.5” pot 84
City Hall- Gazebo Beds (30)
Monon Stairway Bed (60)
Sophia Sq. NE corner near gym (40)
Sophia Sq. SE near pint room (80)
th4and Main Fountain (210)
City Hall- S Side- (400) Verbena Purple Homestead 4.5” pot 1,250
Tarkington Entry Doors (60)
Children’s Art Gallery (60)
City Hall Monument Sign (120)
Sophia Square Cube (120)
Divvy Restaurant Planters (70)
Matt the Miller Bed (40)
th4and Main Fountain (210) Verbena Firehouse- White4.5” pot 380TarkingtonEntryDoors (60)
Divvy Restaurant Planters (70)
City Hall Tiered Fountain Beds (200)
Vinca Mediterranean XP- Rangeline 40 Planters (400) 4.5” pot 600Mixture
Midtown Plaza Planters (172)
City Hall- Gazebo Beds (30)
Matt the Miller Corner (40)
City Hall- S side (280) Vinca- Pink 4.5” pot 1,880Children’s Art Gallery (60)
City Hall- N Side Urns (6)
City Center Plaza (526)
Roundabout Urns (766)
Page 18of68
Summer Planting Detail for 2023
MIDWEST LANDSCAPING TOPLANT:
RANGELINE RD40PLANTERS
MIDTOWN PLAZA PLANTERS
CITY HALL:
SSide Beds
NShade Beds
NUrns
Monument Bed ofFront Lawn
Gazebo Beds
Japanese Garden
Tiered Fountain Beds (12)
REFLECTING POOL & WAR MEMORIAL
CITY CENTER & RANGELINE (SWCORNER NEAR MATT THEMILLERS)
MONON STAIRWAY BED
DIVVY RESTAURANT (7- 3’ x3’)
CITY CENTER PLAZA:
7 5’ x5’ planters withtrees
2 5’ x5’ planters withtrees
16 3’ x3’ planters without trees
SOPHIA SQUARE:
NECorner near ‘Anytime Fitness’
SECorner near ‘ThePint Room’
Cube Planters (10)
TARKINGTON:
Entry Door Beds
Sign Bed
DOWNTOWN:
Window Boxes (55- 9” x36”)
Children’sArtGallery (40 W. Main St)
Bumpouts (6)
th4Ave & Main StRoundabout
32ROUNDABOUTS WITH URNS
Page 19of68
Rangeline Rd Summer
40 Planters between City Center & Executive Dr- 24” x 60”
Plant Name Size Quantity
Potato Vine Tricolor 4.5” Pot 120
Purple Fountain Grass 1 gal 80
Vinca- Mediterranean XP Mix 4.5” Pot 400
Details:
3 potato vine around long-edge (2 on road-side; 1 on bike lane side)
2 Purple Fountain Grass in center in a row
10 Vinca around grass throughout planter
Page 20of68
Midtown Plaza Planters Summer
Near SunKing Brewery; along Monon; 1 planter near Main/ Monon):
QuantitySize
5 48” x 24” x 24”
16 36” diameter x 34” H
7 30” diameter x 32” H
6 24” diameter x 27” H
Plant Name Size Quantity
Salvia- Purple Annual 4.5” Pot 336
Canna- Pink 6” Pot 10
Dichondra- Silver Falls 4.5” Pot 28
Purple Fountain Grass 1 gal 16
Vinca- Pink 4.5” Pot 172
Coleus- Pineapple Surprise 4.5” Pot 6
Planter Type 1:
Quantity: 5
Size: 48” x 24” x 24”
Details:
2 Canna- Pink in center of planter in row
26 Vinca- Pink throughout planter
Planter Type 2:
Quantity: 16
Size: 36” diameter x 34” H
Details:
1 Purple Fountain Grass (1gal) in center of planter
18 Salvia- Purple Annual throughout planter
Page 21of68
Midtown Plaza Planters (continued) Summer
Near SunKing Brewery; along Monon; 1 planter near Main/ Monon):
Planter Type 3:
Quantity: 7
Size: 30” diameter x 32” H
Details:
6 Vinca- Pink throughout planter
4 Dichondra Silver Falls around edge of planter
Planter Type 4:
Quantity: 6
Size: 24” diameter x 27” H
Details:
1 Coleus- Pineapple Surprise in center ofplanter
8 Salvia- Purple Annual around edge of planter
Page 22of68
City Hall- South Side Beds Summer
Plant Name Size Quantity
Angelonia- Purple 4.5” Pot 340
Lantana- Landmark Rose Glow 4.5” Pot 48
Verbena- Purple Homestead 4.5” Pot 400
Vinca- Pink 4.5” Pot 280
4 Triangle Beds (Purple in Photo):
Lantana- 12 plants per triangle- 48 plants total
Angelonia- 60 plants per triangle- 240 plants total
Verbena- 50 plants per triangle- 200 plants total
Two Beds near Side Doors to City Hall (Red in Photo):
Vinca - 40 plants per side- 80 plants total
Two Beds adjacent to sidewalk (Blue in Photo):
Angelonia - 50 plants per bed- 100 plants total
Vinca- 100 plants per bed- 200 plants total
Verbena- 100 plants per bed- 200 plants total
Page 23of68
City Hall- North Side Courtyard Beds (2) Summer
Plant Name Size Quantity
Impatiens- Divine Mystic Mixture 4.5” pot 120
60 plants per side.
Page 24of68
City Hall- North Side Urns (2) Summer
Plant NameSizeQuantity
Vinca- Pink 4.5” Pot 6
Urns (2)
Vinca- 3plants per urn
Page 25of68
City Hall- Monument Sign Bed Summer
Plant Name Size Quantity
Lantana- Landmark Yellow 4.5” Pot 150
Verbena- Purple Homestead 4.5” Pot 120
Lantana mixed near the brick monument (about 30 each per side)
Verbena around edge (about 35 plants per side)
Page 26of68
City Hall- Gazebo Beds Summer
Plant Name Size Quantity
Salvia- Purple Annual 4.5” Pot 30
Verbena Purple Homestead 4.5” Pot 30
Vinca- Pink 4.5” Pot 30
Salvia near back of bed near sidewalk
Verbena near border of bed
Vinca behind Verbena
Page 27of68
City Hall Japanese Garden Summer
Plant near the E side Japanese Garden Entrance sign- plant near the Gate- plant along the
peninsula, plant near the picnic area and any bare spots throughout the garden.**
Plant NameSize Quantity
Coleus- Henna 4.5” Pot 100
Impatiens- Sunpatiens White 4.5” pot 100
Impatiens- Sunpatiens Purple 4.5” pot 100
Plant in groupings of the same annuals.
Impatiens should be placed near the entrance sign (NE area of this photo)
Page 28of68
City Hall Tiered Fountain Beds Summer
12 Planters (top 4 are only annuals- other 8 are half+ hostas)
Plant NameSizeQuantity
Angelonia White 4.5” Pot 150
Canna- Pink 6” Pot 16
Vinca Mediterranean XP Mix 4.5” Pot 200
Canna in center of top 4 beds- 4 plants per bed- 16 plants
Angelonia around the canna for top bed, also mixed for other 8 beds- 150 plants
Vinca around edges of all 12 beds- 200 plants
Page 29of68
Reflecting Pond Summer
Plant Name Size Quantity
Angelonia- Pink 4.5” Pot 300
Lantana- Landmark Rose 4.5” Pot 150
Lantana- Landmark White 4.5” Pot 150
Dianthus- Dash Pink 4.5” Pot 150
Plant in groups of ~10 of the same annuals and change the variety for each grouping.
Page 30of68
War Memorial Summer
Plant Name Size Quantity
Angelonia- Pink 4.5” Pot 120
Lantana- Landmark White 4.5” Pot 120
Dianthus- Dash Pink 4.5” Pot 120
Mix all three plants together when planting. Plant in the red beds first, then finish the planting with the outer
edge of the yellow beds.
Page 31of68
SE corner of City Center & Rangeline Summer
Fountain Bed to be relandscaped Late Spring 2023
Two raised planters near Matt the Millers & Landscape bed near fountain
Plant Name Size Quantity
Calibrachoa- Yellow 4.5” Pot 40
Impatiens- Sunpatiens Purple 4.5” Pot 40
Verbena- White 4.5” Pot 40
Lantana- Landmark Rose- TREE FORM 10” Pot 3
Lantana- Landmark Rose 4.5” Pot 40
Vinca- Pink 4.5” Pot 40
Two Raised Planters along Rangeline Rd (Blue in the Photo):
Calibrachoa- 20 per planter
Impatiens Purple- 20 per planter
Verbena White- 20 per planter
All 3 plants mixed together throughout planters
Landscape Bed Adjacent to Fountain (Red in the Photo):
9weigela bushes along N and W sides
3 lantana trees pink and yellow
40 lantana pink and yellow- annuals
40 vinca pink
Page 32of68
Monon Stairway Bed (adjacent to sidewalk) Summer
This location is West of the intersection of Rangeline and City Center)
Plant Name Size Quantity
Angelonia- Purple 4.5” Pot 30
Angelonia- Pink 4.5” Pot 30
Verbena- Purple Homestead 4.5” Pot 60
Angelonia mixed near back of bed
Verbena planted near sidewalk
Page 33of68
Divvy Restaurant (7 Planters, each 3’ x 3’) Summer
THIS IS NOT TO BE PLANTED/ WORKED ON AFTER 10 AM
Any substitution for this location MUST be approved by Crystal Edmondson*
Plant Name Size Quantity
Verbena Homestead Purple 4.5” Pot 70
Verbena Firehouse White 4.5” Pot 70
Each planter: 20 plants Verbena Mixed around each current shrub.
Page 34of68
City Center Plaza Summer
Upper Deck Plaza at SW Corner of City Center & Rangeline Rd)
Plant NameSizeQuantity
Calibrachoa- Yellow 4.5” Pot 504
Canna- Yellow 6” Pot 36
Salvia- Purple 4.5” Pot 231
Vinca- Pink 4.5” Pot 526
Large Planters with Trees 7
Salvia- 15 plants per planter near tree- 105 plants
Calibrachoa - 24 plants around salvia- 168 plants
Vinca- Pink- 30 plants around border- 210 plants
without Trees 2LargePlanters
Canna- Yellow- 2 in center- 4 plants
Salvia- 15 plants per planter near canna- 30 plants
Calibrachoa - 24 plants around salvia- 48 plants
Vinca- Pink- 30 plants around border- 60 plants
Small Planters (16)
Canna- Yellow- 2 in center- 32 plants
Salvia- 6 plants per planter near canna- 96 plants
Calibrachoa - 18 plants around salvia- 288 plants
Vinca- Pink- 16 plants around border- 256 plants
Page 35of68
Sophia Square- NE corner bed- near ‘Anytime Fitness’ Gym Summer
Plant Name Size Quantity
Verbena- Purple Homestead 4.5” Pot 40
Page 36of68
Sophia Square- SE corner beds- near ‘The Pint Room’ Summer
Plant Name Size Quantity
Lantana- Landmark Yellow 4.5” Pot 80
Verbena- Purple Homestead 4.5” Pot 80
All plants mixed throughout bed evenly.
Page 37of68
Sophia Square Cube Planters (10) Summer
Plant Name Size Quantity
Canna- Yellow 6” pot 10
Verbena Purple Homestead 4.5” Pot 120
10 planters:
1 Canna in center of planter- 10 plants
Verbena Purple Homestead- 12 plants around canna- 120 plants
Page 38of68
Tarkington Entry Doors Summer
Plant Name Size Quantity
Coleus- Pineapple Surprise 4.5” pot 120
Verbena Firehouse Grape 4.5” pot 60
Verbena Firehouse White 4.5” pot 60
Coleus near back of bed- 3 rows of plants
Verbena mixed near edge ofsidewalk- 2-3 rows of plants
Page 39of68
Tarkington Sign Bed Summer
Plant Name Size Quantity
Lantana- Landmark Yellow 4.5” pot 100
Mixed throughout bed.
Page 40of68
Window Boxes (55) Summer
Plant Name Size Quantity
Impatiens- Sunpatiens White 4.5” Pot 165
Lantana- Landmark Rose Glow 4.5” Pot 81
Lantana- Landmark Yellow 4.5” Pot 84
Salvia- Red Annual 4.5” Pot 84
Salvia- Purple Annual 4.5” Pot 81
2 COLOR STYLES
NO similar window boxes side-by-side
STYLE 1 (27):
Lantana Landmark Rose Glow- 3 in rear of window box- 81 plants
Salvia Purple 3 in middle of box- 81 plants
Impatiens- Sunpatiens White- 3 near front ofbox- 81 plants
STYLE 2 (28):
Lantana Landmark Yellow- 3 in rear of box- 84 plants
Salvia Red- 3 in middle ofbox- 84 plants
Impatiens- Sunpatiens White- 3 near front of box- 84 plants
Page 41of68
Children’sArt Gallery Summer
40 W. Main St)
Plant NameSize Quantity
Canna- Yellow 6” 2
Lantana- Landmark Yellow 4.5” Pot 125
Lantana- Landmark- White 4.5” Pot 125
Verbena Purple Homestead 4.5” Pot 60
Vinca- Pink 4.5” Pot 60
Urns (2)
Canna-yellow- 1 per urn- 2 plants
Vinca- Pink- 6per urn- 12 plants
Brick Planter Bed near Sidewalk
Verbena Purple Homestead- 20 plants
Dispersed throughout rest of garden-
Lantana- Landmark Yellow 4.5” Pot 125
Lantana- Landmark- White 4.5” Pot 125
Verbena Purple Homestead 4.5” Pot 40
Vinca- Pink 4.5” Pot 48
Page 42of68
Downtown Bumpouts (6 total) Summer
Each bumpout gets about 50-60 plants- mixed with the following annuals
PLEASE NOTE THAT THE BUMPOUT IN FRONT OF LITTLE CAIRO RESTAURANTHAS A
TRIANGLE OF LANDSCAPE THAT NEEDS ANNUALS ALSO- PLEASE ADD 50 Mix of PLANTS (not
Mandevilla) TO THIS AREA**
Plant Name Size Quantity
Angelonia- Pink 4.5” Pot 80
Angelonia- Purple 4.5” Pot 80
Geranium-Ivy Blizzard Blue 4.5” Pot 80
Lantana- Landmark Rose Glow 4.5” Pot 80
Mandevilla Sun Parasol Giant Marbled Crimson 4.5” pot 60
Page 43of68
th4and Main Roundabout Beds- Summer
Around fountain
Plant Name Size Quantity
Angelonia- Purple 4.5” pot 300
Purple Fountain Grass 1 gal 60
Verbena Purple Homestead 4.5” pot 210
Verbena Firehouse- White 4.5” pot 210
Purple Fountain Grass near back- 20 per section- 60 plants total
Angelonia in front of Fountain Grass- 100 plants per section- 300 plants total
Verbenas mixed around border- 70 plants each per section- 420 plants total
Page 44of68
32 Roundabouts with Urns Summer
96th & Commerce
96th & Shelborne
96th and Spring Mill
96th & Towne
106th and Gray
106th & Shelborne
106th & Springmill
106th & Towne
116th and Shelborne
116th and Spring Mill
136th and Ditch
th136St & Illinois/ Oak Ridge Rd
136th and Spring Mill
Carmel Dr & City Center
City Center & Kinzer
Guilford & Carmel Dr
Guilford & City Center
Main St and Illinois
Main St and Spring Mill
Oak Ridge and Adios Pass
Oak Ridge & Bennett
136th & Keystone (2Urns)
Main & Keystone (2 Urns)
126th & Keystone (2Urns)
Carmel & Keystone (2 Urns)
116th & Keystone (2Urns)
106th & Keystone (2Urns)
96th & Westfield Blvd. (4 - 3’ Urns with drip)
th136St & Gray Rd (3 – 4’ Urns)
141st & Ditch (1 – 3’ Urn with spray)
141st & Spring Mill Rd. (3 – 3’ Urns with spray)
Main St & Gray Rd (1 – 3’ Urn)
Adjusted quantities based on size of urn/ quantity of urns at location.
Page 45of68
Roundabout Urn Plants Summer
Plant Name Size Quantity
Canna- Yellow 4.5” Pot 83
Angelonia- Purple 4.5” Pot 714
Vinca- Pink 4.5” Pot 766
9’ Wide Urns (21 total):
Canna in center- 3 per urn- 63 plants
Angelonia around canna- 30 per urn- 630 plants
Vinca around Angelonia- 30 per urn- 630 plants
3-4’ Wide Urns (20 total):
Keystone Interchanges (12 urns)
th96/ Westfield (4 urns)
Main/ Gray (1 urn)
th136/ Gray (3 urns)
Canna in center- 1 per urn- 20 plants
Angelonia around canna- 4 per urn- 80 plants
Vinca around Angelonia- 6 per urn- 120 plants
2’ Wide Urns (4 total):
st141/ Springmill (3 urns)
st141/ Ditch (1 urn)
Angelonia in center- 1 per urn- 4 plants
Vinca around Angelonia- 4 per urn- 16 plants
Page 46of68
FALL
LOCATIONPLANTSIZEQUANTITY
Rangeline Planters (240)
Midtown Plaza Planters (94) English Ivy 4.5” pots 380CityHallNorthUrns (6)
Sophia Square Cubes (40)
Rangeline Planters (160) Chrysanthemum 9” pots 250Yellow
Midtown Plaza Planters (44)Chrysanthemum 9” pots 124CityHallMonumentBed (80) Pink
Sophia Square Cube Planters (10)Chrysanthemum 9” pots 10Purple
City Hall South Side Beds (300)
Tarkington Entry Door Beds (90) Chrysanthemum 9” pots 394Children’s Art Gallery (2) White
City Hall North Urns (2)
Children’sArt Gallery (10) Kale- Songbird 8” pots 90PinkFloweringCityHallMonumentBed (80)
Children’s Art Gallery (20) Snapdragon- City Center Plaza (236) 4.5” pots 476WhiteWindowBoxes (220)
Children’s Art Gallery (12) Pansy- Cool 1801CityCenterPlaza (59) 96WavePastelMixflatsWindowBoxes (25 flats)
Divvy Restaurant Planters (14) Pansy-Cool 1801 14WaveWhiteflats
Divvy Restaurant Planters (14) Pansy- Frizzle 1801 14SizzleOrangeflats
Page 47of68
Fall Flowers Planting Details
Rangeline Rd- 40 PlantersFall
Plant Name Size Quantity
English Ivy 4.5” pot 240
Chrysanthemum- Yellow 9” pot 160
Details:
4 Mums ina row down center ofplanter
6 English Ivy (3 per long-edge) planted along edge
Page 48of68
Midtown Plaza Planters Fall
Quantity Size
5 48” x 24” x 24”
16 36” diameter x 34” H
7 30” diameter x 32” H
6 24” diameter x 27” H
Plant Name Size Quantity
English Ivy 4.5” pot 94
Chrysanthemum- Pink 9” pot 44
Planter Type 1:
Quantity: 5
Size: 48” x 24” x 24”
Details:
3 mums in row down the center of the planter
6 ivy (3 per long-side of planter) planted near edge of planter
Planter Type 2:
Quantity: 16
Size: 36” diameter x 34” H
Details:
1 mum in center
4 ivy around edge of planter
Planter Type 3:
Quantity: 7
Size: 30” diameter x 32” H
Details:
1 mum in center
Planter Type 4:
Quantity: 6
Size: 24” diameter x 27” H
Details:
1 mum in center
Page 49of68
City Hall- South Side Fall
Plant Name Size Quantity
Chrysanthemum- White 9” pot 300
Mums along edge of 4triangle beds.
IF there is leftover, the 2 adjacent narrow beds NEAR SIDE DOORS can get those plants.
Page 50of68
Tarkington Entry Doors Fall
Plant Name Size Quantity
Chrysanthemum- White 9” pot 90
EACH BED:
3 staggered rows of 15 mums near the entrance doors
Page 51of68
Divvy Restaurant (7 Planters, each 3’ x 3’) Fall
THIS IS NOT TO BE PLANTED/ WORKED ON AFTER 10 AM
Plant NameSizeQuantity
Pansy- White 1801 flat 14
Pansy- Orange 1801 flat 14
Each planter:
2 flats Pansy White (1801)
2 flats Pansy Orange (1801)
The two pansy varieties should be mixed evenly around current shrub in planter.
Page 52of68
Children’sArt Gallery Fall
40 W. Main St)
Plant NameSizeQuantity
Chrysanthemum- White 9” pot 2
Pansy- Cool Wave Pastel Mix 1801 flat 12
Snapdragons- White 4.5” pot 20
Kale- Songbird Pink Flowering 9” pot 10
Urns (2)
Pansy- 1 flat per urn
Mum- White- 1 mum in center
Dispersed throughout garden-
10 plants of Kale
20 pots of Snapdragon
10 flats of Pansy
Page 53of68
City Hall- North Side Urns (2) Fall
Plant Name Size Quantity
Chrysanthemum- White 9” pot 2
English Ivy 4.5” pot 6
Each Urn (2)
1 mum in center of urn
3 english ivy around edge of urn
Page 54of68
City Hall- Monument Sign Bed Fall
Plant Name Size Quantity
Chrysanthemum- Pink 9” pot 80
Kale- Songbird Pink Flowering 9” pot 80
Kale in 2zig-zag rows in back
Mums in 2 zig-zag rows in front
Page 55of68
City Center Plaza Fall
Upper Deck Plaza at SW Corner of City Center & Rangeline Rd)
Plant NameSizeQuantity
Pansy- Cool Wave Pastel Mix 1801 flat 59
Snapdragon- White 4.5” pot 236
Large Planters (9)
Pansy- 3 flats per planter around edges
Snapdragon- 12 pots per planter near center
Small Planters (16)
Pansy- 2 flats per planter around edges
Snapdragon- 8 pots per planter in center
Page 56of68
Sophia Square Cube Planters (10) Fall
Plant Name Size Quantity
Chrysanthemum- Purple 9” pot 10
English Ivy 4.5” pot 40
Details:
1 Mum in center of planter
4English Ivy in each corner near edge
Page 57of68
Window Boxes (55) Fall
Plant Name Size Quantity
Pansy- Cool Wave Pastel Mix 1801 flat 25
Snapdragon- White 4.5” pot 220
Mix ofpansies on both sides ofbox- 8 plants per box.
4Snapdragons in center of box.
Page 58of68
WINTERPLANTING DETAILS
WINTER
LOCATION PLANT SIZE QUANTITY
Main St Stone Planters (32) Low growing Juniper 3 gal 44
Midtown Plaza Planters (12)
Sophia Square Courtyard (72)Decorative Winter 12” 210
Palladium Planters/ Urns (64)Décor with insert
IDC Urns (64) Ornamentation
Sophia Sq Cube (10)
City Center Plaza (36)Decorative Winter 15” 156
Rangeline 40 Planters (120) Décor with insert
Ornamentation
Palladium Planters/ Urns (30)Decorative Winter 21” 219
IDC (30)Décor with insert
City Hall- Monument Sign (9) Ornamentation
City Center Plaza (16)
Roundabout Urns (104)
Midtown Plaza Planters (30)
Palladium Planters/ Urns (15)Fresh Garland Rolls75’ roll 15
City Hall N side Urns (2) Loose Decorative 3’ x 3’ 26
Window Boxes (20) Evergreen & area
Roundabout Urns (4) Ornamentation
City Center Plaza (6) Cut River Birch Thick 5-6’ 6
Branches (3”+) long
Page 59of68
City Hall- North Side Urns (2) Winter
Use loose decorative evergreen and ornamentation for 2, 12” urns
Page 60of68
City Hall- Monument Sign Bed Winter
Plant Name Size Quantity
Winter decorative mix pots 21” insert 9
Decoration for the landscape bed surrounding the City Hall Monument on the
North Front Lawn of City Hall
Page 61of68
City Center Plaza Winter
Upper Deck Plaza at SW Corner of City Center & Rangeline Rd)
Plant Name SizeQuantity
Winter decorative mix pots 15” insert 36
Winter decorative mix pots 21” insert 16
Cut River Birch Thick Branches (3”+) 5-6’ long 6
Decoration for the 9 large planters (two large WITHOUT trees- needs birch bark) and 16 small
planters at the City Center Plaza.
Large planters (9) will get 4, 15” inserts- 36 total.
Small planters (16) will get 1, 21” insert- 16 total.
Page 62of68
Sophia Square Cube Planters (10) Winter
Plant Name SizeQuantity
Winter decorative mix pots 12” insert 10
Cube planters (10)- will get 1, 12” insert- 10 total.
Page 63of68
Window Boxes (55) Winter
Loose winter decoration, greenery, and ornamentation for the 55 window boxes throughout
Carmel.
Page 64of68
32 Roundabouts with Urns Winter
96th & Commerce
96th & Shelborne
96th and Spring Mill
96th & Towne
106th and Gray
106th & Shelborne
106th & Springmill Rd
106th & Towne
116th and Shelborne
116th and Spring Mill
136th and Ditch
th136St & Illinois/ Oak Ridge Rd
136th and Spring Mill
Carmel Dr & City Center
City Center & Kinzer
Guilford & Carmel Dr
Guilford & City Center
Main St and Illinois
Main St and Spring Mill
Oak Ridge and Adios Pass
Oak Ridge & Bennett
136th & Keystone (2Urns)
Main & Keystone (2 Urns)
126th & Keystone (2Urns)
Carmel & Keystone (2 Urns)
116th & Keystone (2Urns)
106th & Keystone (2Urns)
96th & Westfield Blvd. (4 - 3’ Urns with drip)
th136St & Gray Rd (3 – 4’ Urns)
141st & Ditch (1 – 3’ Urn with spray)
141st & Spring Mill Rd. (3 – 3’ Urns with
spray)
Main St & Gray Rd (1 – 3’ Urn)
Page 65of68
Roundabouts with Urns Winter
Plant Name SizeQuantity
Winter decorative mix pots 21” insert 104
Loose material and decoration and greenery 3’ x 3’ size 4
Roundabout urn details.
4Small urns (12-24” wide) to receive loose material and decoration- 4 total.
20 Medium urns (3-4’ wide) to receive 1, 21” insert- 20 total.
21 Large urns (8-10’ wide) to receive 4, 21” inserts- 84 total.
Page 66of68
Rangeline Rd- 40 Planters Winter
betweenCity Center & Executive Dr
24” x 60” each
Plant Name SizeQuantity
Winter decorative mix pots 15” insert 120
Each planter (40) will get 3, 15” inserts.
Page 67of68
Midtown Plaza Planters Winter
Near SunKing Brewery; along Monon; 1 planter near Main/ Monon):
Plant Name SizeQuantity
Low growing juniper 3 gal 12
Winter decorative mix pots 21” insert 30
Quantity Size/ Details
7 48” x 24” x 24”- to get 2, 21” insert- 14 total
16 36” diameter x 34” H- toget 1, 21” insert- 16 total
7 30” diameter x 32” H- toget 1, 3 gal. low grow juniper
5 24” diameter x 27” H- to get 1, 3 gal. low grow juniper
EndofSpecifications
Page 68of68
Page 1 of 1INDIANARETAILTAXEXEMPT
CERTIFICATE NO. 003120155 0020PURCHASE ORDER NUMBERCityofCarmel
FEDERAL EXCISE TAXEXEMPT 108534
35-6000972 THIS NUMBER MUST APPEAR ON INVOICES, A/PONECIVICSQUARE
VOUCHER, DELIVERY MEMO, PACKING SLIPS, CARMEL, INDIANA 46032-2584 SHIPPING LABELS AND ANY CORRESPONDENCE
FORM APPROVED BYSTATE BOARD OFACCOUNTS FOR CITY OFCARMEL - 1997
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
2/15/2023372342
MIDWEST LANDSCAPE INDUSTRIES, INC Street Department
VENDORSHIP6800E30THST 3400 W. 131st Street
TO Carmel, IN 46074-
INDIANAPOLIS, IN 46219 - Matt Higginbotham(317) 733-2001
PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT
74239
QUANTITYUNIT OF MEASUREDESCRIPTIONUNIT PRICEEXTENSION
Department:Fund: 22012201Motor Vehicle Highway FND
Account: 43-504.00
1EachFlowers$65,255.00$65,255.00
Sub Total 65,255.00
Send Invoice To:
Street Department
3400 W. 131st Street
Carmel, IN 46074-
317) 733-2001 PLEASE INVOICE INDUPLICATE
DEPARTMENTACCOUNTPROJECTPROJECT ACCOUNTAMOUNT
65,255.00PAYMENT
A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE ASHIPPINGINSTRUCTIONSPARTOFTHEVOUCHERANDEVERYINVOICEANDVOUCHERHASTHEPROPERSWORN
SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
C.O.D. SHIPMENT CANNOT BE ACCEPTED.THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
ORDERED BYANDACTSAMENDATORYTHEREOFANDSUPPLEMENTTHERETO.
LeeHigginbotham
TITLECommissioner
CONTROL NO. 108534 CONTROLLER
CzTfshfzHsfdivlijobu3;61qn-Gfc32-3134
Rieth-Riley Construction Co., Inc.
Engineering Department - 2023
Appropriation #2200 0 44-628.71 2020 Road Bond; P.O. #108543
Contract Not To Exceed $13,585,815.00
ththDepartmentBidProposalPackagefor “Project No. 20-ENG-04, Road Improvements College Ave (96 to 106
Street)” received by the City of Carmel Board of Public Works and Safety on or about February 15, 2023, all
of which documents are incorporated herein by reference, and that the Goods and Services will be delivered
in a timely, good and workmanlike manner and free from defect. Vendor acknowledges that it knows of City’s
intended use and expressly warrants that the Goods and Services provided to City pursuant to this Agreement
have been selected by Vendor based upon City’s stated use and are fit and sufficient for their particular
purpose.
5. TIME AND PERFORMANCE:
This Agreement shall become effective as of the last date on which a party hereto executes same (“Effective
Date”), and both parties shall thereafter perform their obligations hereunder in a timely manner. Time is of the
essence of this Agreement.
6. DISCLOSURE AND WARNINGS:
If requested by City, Vendor shall promptly furnish to City, in such form and detail as City may direct, a list of
all chemicals, materials, substances and items used in or during the provision of the Goods and Services
provided hereunder, including the quantity, quality and concentration thereof and any other information relating
thereto. At the time of the delivery of the Goods and Services provided hereunder, Vendor agrees to furnish to
City sufficient written warning and notice (including appropriate labels on containers and packing) of any
hazardous material utilized in or that is a part of the Goods and Services.
7. LIENS:
Vendor shall not cause or permit the filing of any lien on any of City’s property. In the event any such lien is
filed and Vendor fails to remove such lien within ten (10) days after the filing thereof, by payment or bonding,
City shall have the right to pay such lien or obtain such bond, all at Vendor’s sole cost and expense.
8. DEFAULT:
In the event Vendor: (a) repudiates, breaches or defaults under any of the terms or conditions of this
Agreement, including Vendor’s warranties; (b) fails to provide the Goods and Services as specified herein; (c)
fails to make progress so as to endanger timely and proper provision of the Goods and Services and does not
correct such failure or breach within five (5) business days (or such shorter period of time as is commercially
reasonable under the circumstances) after receipt of notice from City specifying such failure or breach; or (d)
becomes insolvent, is placed into receivership, makes a general assignment for the benefit of creditors or
dissolves, each such event constituting an event of default hereunder, City shall have the right to (1) terminate
all or any parts of this Agreement, without liability to Vendor; and (2) exercise all other rights and remedies
available to City at law and/or in equity.
9. INSURANCE AND INDEMNIFICATION:
Vendor shall procure and maintain in full force and effect during the term of this Agreement, with an insurer
licensed to do business in the State of Indiana, such insurance as is necessary for the protection of City and
Vendor from all claims for damages under any workers’ compensation, occupational disease and/or
unemployment compensation act; for bodily injuries including, but not limited to, personal injury, sickness,
disease or death of or to any of Vendor’s agents, officers, employees, contractors and subcontractors; and, for
any injury to or destruction of property, including, but not limited to, any loss of use resulting therefrom. The
coverage amounts shall be no less than those amounts set forth in attached Exhibit C. Vendor shall cause its
insurers to name City as an additional insured on all such insurance policies, shall promptly provide City, upon
request, with copies of all such policies, and shall provide that such insurance policies shall not be canceled
without thirty (30) days prior notice to City. Vendor shall indemnify and hold harmless City from and against
any and all liabilities, claims, demands or expenses (including, but not limited to, reasonable attorney fees) for
S:\\Contracts\\Departments\\ENG\\2023\\Rieth-Riley Construction Co., Inc. Goods and Services.docx:2/21/2023 8:59 AM\]
2
Rieth-Riley Construction Co., Inc.
Engineering Department - 2023
Appropriation #2200 0 44-628.71 2020 Road Bond; P.O. #108543
Contract Not To Exceed $13,585,815.00
injury, death and/or damages to any person or property arising from or in connection with Vendor’s provision
of Goods and Services pursuant to or under this Agreement or Vendor’s use of City property.
Vendor further agrees to indemnify, defend and hold harmless City and its officers, officials, agents and
employees from all claims and suits of whatever type, including, but not limited to, all court costs, attorney fees,
and other expenses, caused by any act or omission of Vendor and/or of any of Vendor’s agents, officers,
employees, contractors or subcontractors in the performance of this Agreement. These indemnification
obligations shall survive the termination of this Agreement.
10. GOVERNMENT COMPLIANCE:
Vendor agrees to comply with all federal, state and local laws, executive orders, rules, regulations and codes
which may be applicable to Vendor’s performance of its obligations under this Agreement, and all relevant
provisions thereof are incorporated herein by this reference. Vendor agrees to indemnify and hold harmless
City from any loss, damage and/or liability resulting from any such violation of such laws, orders, rules,
regulations and codes. This indemnification obligation shall survive the termination of this Agreement.
11. NONDISCRIMINATION:
Vendor represents and warrants that it and all of its officers, employees, agents, contractors and
subcontractors shall comply with all laws of the United States, the State of Indiana and City prohibiting
discrimination against any employee, applicant for employment or other person in the provision of any Goods
and Services provided by this Agreement with respect to their hire, tenure, terms, conditions and privileges of
employment and any other matter related to their employment or subcontracting, because of race, religion,
color, sex, handicap, national origin, ancestry, age, disabled veteran status and/or Vietnam era veteran status.
12. E-VERIFY:
Pursuant to I.C. § 22-5-1.7 et seq., as the same may be amended from time to time, and as is incorporated
herein by this reference (the “Indiana E-Verify Law”), Vendor is required to enroll in and verify the work eligibility
status of its newly-hired employees using the E-Verify program, and to execute the Affidavit attached herein
as Exhibit D, affirming that it is enrolled and participating in the E-Verify program and does not knowingly
employ unauthorized aliens. In support of the Affidavit, Vendor shall provide the City with documentation
indicating that it has enrolled and is participating in the E-Verify program. Should Vendor subcontract
for the performance of any work under and pursuant to this Agreement, it shall fully comply with the Indiana E-
Verify Law as regards each such subcontractor. Should the Vendor or any subcontractor violate the Indiana
E-Verify law, the City may require a cure of such violation and thereafter, if no timely cure is performed,
terminate this Agreement in accordance with either the provisions hereof or those set forth in the Indiana E-
Verify Law. The requirements of this paragraph shall not apply should the E-Verify program cease to exist.
13. NO IMPLIED WAIVER:
The failure of either party to require performance by the other of any provision of this Agreement shall not affect
the right of such party to require such performance at any time thereafter, nor shall the waiver by any party of
a breach of any provision of this Agreement constitute a waiver of any succeeding breach of the same or any
other provision hereof.
14. NON-ASSIGNMENT:
Vendor shall not assign or pledge this Agreement, whether as collateral for a loan or otherwise, and shall not
delegate its obligations under this Agreement without City’s prior written consent.
15. RELATIONSHIP OF PARTIES:
The relationship of the parties hereto shall be as provided for in this Agreement, and neither Vendor nor any
of its officers, employees, contractors, subcontractors and agents are employees of City. The contract price
S:\\Contracts\\Departments\\ENG\\2023\\Rieth-Riley Construction Co., Inc. Goods and Services.docx:2/21/2023 8:59 AM\]
3
Rieth-Riley Construction Co., Inc.
Engineering Department - 2023
Appropriation #2200 0 44-628.71 2020 Road Bond; P.O. #108543
Contract Not To Exceed $13,585,815.00
set forth herein shall be the full and maximum compensation and monies required of City to be paid to Vendor
under or pursuant to this Agreement.
16. GOVERNING LAW; LAWSUITS:
This Agreement is to be construed in accordance with and governed by the laws of the State of Indiana, except
for its conflict of laws provisions. The parties agree that, in the event a lawsuit is filed hereunder, they waive
their right to a jury trial, agree to file any such lawsuit in an appropriate court in Hamilton County, Indiana only,
and agree that such court is the appropriate venue for and has jurisdiction over same.
17. SEVERABILITY:
If any term of this Agreement is invalid or unenforceable under any statute, regulation, ordinance, executive
order or other rule of law, such term shall be deemed reformed or deleted, but only to the extent necessary to
comply with same, and the remaining provisions of this Agreement shall remain in full force and effect.
18. NOTICE:
Any notice provided for in this Agreement will be sufficient if itis in writing and is delivered by postage prepaid
U.S. certified mail, return receipt requested, to the party to be notified at the address specified herein:
If to City: City of Carmel AND City of Carmel
Engineering Department Office of Corporation Counsel
One Civic Square One Civic Square
Carmel, Indiana 46032 Carmel, Indiana 46032
If to Vendor: Rieth-Riley Construction Co., Inc.
1751 W Minnesota Street
Indianapolis, Indiana 46221
Notwithstanding the above, notice of termination under paragraph 19 hereinbelow shall be effective if given
orally, as long as written notice is then provided as set forth hereinabove within five (5) business days from the
date of such oral notice.
19. TERMINATION:
19.1 Notwithstanding anything to the contrary contained in this Agreement, City may, upon notice to Vendor,
immediately terminate this Agreement for cause, in the event of a default hereunder by Vendor and/or
if sufficient funds are not appropriated or encumbered to pay for the Goods and Services to be provided
hereunder. In the event of such termination, Vendor shall be entitled to receive only payment for the
undisputed invoice amount representing conforming Goods and Services delivered as of the date of
termination, except that such payment amount shall not exceed the Estimate amount in effect at the
time of termination, unless the parties have previously agreed in writing to a greater amount.
19.2 City may terminate this Agreement at any time upon thirty (30) days prior notice to Vendor. In the
event of such termination, Vendor shall be entitled to receive only payment for the undisputed invoice
amount of conforming Goods and Services delivered as of the date of termination, except that such
payment amount shall not exceed the Estimate amount in effect at the time of termination, unless the
parties have previously agreed in writing to a greater amount.
19.3 The City may terminate this Agreement pursuant to Paragraph 11 hereof, as appropriate.
S:\\Contracts\\Departments\\ENG\\2023\\Rieth-Riley Construction Co., Inc. Goods and Services.docx:2/21/2023 8:59 AM\]
4
Rieth-Riley Construction Co., Inc.
Engineering Department - 2023
Appropriation #2200 0 44-628.71 2020 Road Bond; P.O. #108543
Contract Not To Exceed $13,585,815.00
20. REPRESENTATIONS AND WARRANTIES
The parties represent and warrant that they are authorized to enter into this Agreement and that the persons
executing this Agreement have the authority to bind the party which they represent.
21. ADDITIONAL GOODS AND SERVICES
Vendor understands and agrees that City may, from time to time, request Vendor to provide additional goods
and services to City. When City desires additional goods and services from Vendor, the City shall notify Vendor
of such additional goods and services desired, as well as the time frame in which same are to be provided.
Only after City has approved Vendor’s time and cost estimate for the provision of such additional goods and
services, has encumbered sufficient monies to pay for same, and has authorized Vendor, in writing, to provide
such additional goods and services, shall such goods and services be provided by Vendor to City. A copy of
the City’s authorization documents for the purchase of additional goods and services shall be numbered and
attached hereto in the order in which they are approved by City.
22. TERM
Unless otherwise terminated in accordance with the termination provisions set forth in Paragraph 19
hereinabove, this Agreement shall be in effect from the Effective Date through December 31, 2023 and shall,
on the first day of each January thereafter, automatically renew for a period of one (1) calendar year, unless
otherwise agreed by the parties hereto.
23. HEADINGS
All heading and sections of this Agreement are inserted for convenience only and do not form a part of this
Agreement nor limit, expand or otherwise alter the meaning of any provision hereof.
24. BINDING EFFECT
The parties, and their respective officers, officials, agents, partners, successors, assigns and legal
representatives, are bound to the other with respect to all of the covenants, terms, warranties and obligations
set forth in Agreement.
25. NO THIRD PARTY BENEFICIARIES
This Agreement gives no rights or benefits to anyone other than City and Vendor.
26. ADVICE OF COUNSEL:
The parties warrant that they have read this Agreement and understand it, have had the opportunity to obtain
legal advice and assistance of counsel throughout the negotiation of this Agreement, and enter into same
freely, voluntarily, and without any duress, undue influence or coercion.
27. IC 5-16-13.
The provisions of IC 5-16-13 are hereby incorporated into this Agreement by reference.
28. DEBARMENT AND SUSPENSION
28.1 The Vendor certifies by entering into this Agreement that neither it nor its principals nor any of its
subcontractors are presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily
excluded from entering into this Agreement by any federal agency or by any department, agency or political
subdivision of the State of Indiana. The term “principal” for purposes of this Agreement means an officer,
director, owner, partner, key employee or other person with primary management or supervisory
responsibilities, or a person who has a critical influence on or substantive control over the operations of the
Vendor.
S:\\Contracts\\Departments\\ENG\\2023\\Rieth-Riley Construction Co., Inc. Goods and Services.docx:2/21/2023 8:59 AM\]
5
Exhibit A
EXHIBIT B
Invoice
Date:
Name of Company:
Address & Zip:
Telephone No.:
Fax No.:
Project Name:
Invoice No.
Purchase Order No:
Goods Services
Person Providing
Goods/Services
Date
Goods/
Service
Provided
Goods/Services Provided
Describe each good/service
separately and in detail)
Cost Per
Item
Hourly
Rate/
Hours
Worked
Total
GRAND TOTAL
Signature
Printed Name
EXHIBIT C
INSURANCE COVERAGES
Worker’s Compensation & Disability Statutory Limits
Employer’s Liability:
Bodily Injury by Accident/Disease: $1,000,000 each employee
Bodily Injury by Accident/Disease: $1,000,000 each accident
Bodily Injury by Accident/Disease: $1,000,000 policy limit
Commercial General Liability:
General Aggregate Limit (other than
Products/Completed Operations): $6,000,000
Products/Completed Operations: $5,000,000
Personal & Advertising Injury
Each Occurrence Limit: $5,000,000
Comprehensive Auto Liability (owned, hired and non-owned)
Bodily Injury and Property Damage: $5,000,000 each occurrence
Umbrella Excess Liability
If a commercial umbrella liability policy is used to satisfy the minimum limits of liability
requirements, the combined limits must equal these minimum limits of liability.
CzTfshfzHsfdivlijobu4;58qn-Gfc33-3134
The Etica Group, Inc.
Engineering Department - 2023
Appropriation #2200 0 44-628.71 2022 Bond Fund; P.O.#108551
Contract Not To Exceed $171,000.00
SECTION 3 CITY'S RESPONSIBILITIES
3.1 City shall provide such information as is reasonably necessary for Professional to understand the Services
requested.
3.2 City shall provide all data required for provision of Services. Professional may assume that all data so provided
is correct and complete.
3.3. City shall arrange for Professional to enter upon public and private property as reasonably required for
Professional to perform the Services.
3.4 City shall designate payment of the Services from City budget appropriation number 2200 0 44-628.71 2022
Bond funds.
3.5 City shall designate the Mayor or his duly authorized representative to act on City’s behalf on all matters
regarding the Services.
SECTION 4 PROFESSIONAL'S RESPONSIBILITIES
4.1 Professional shall perform the Services pursuant to the terms of this Agreement and within any applicable time
and cost estimate.
4.2 Professional shall coordinate with City its performance of the Services.
4.3 Professional shall provide the Services by following and applying at all times reasonable and lawful standards
as accepted in the industry.
SECTION 5 COMPENSATION
5.1 Professional estimates that the total price for the Services to be provided to City hereunder shall be no more
than One Hundred Seventy One Thousand Dollars ($171,000.00) (the “Estimate”). Professional shall submit
an invoice to City no more than once every thirty (30) days for Services provided City during the time period
encompassed by such invoice. Invoices shall be submitted on a form containing the same information as that
contained on the Professional Services Invoice attached hereto as Exhibit B, incorporated herein by this
reference. City shall pay Professional for all undisputed Services rendered and stated on such invoice within
thirty five (35) days from the date of City’s receipt of same.
5.2 Professional agrees not to provide any Services to City that would cause the total cost of same to exceed the
Estimate, without City’s prior written consent.
S:\\Contracts\\Departments\\ENG\\2023\\The Etica Group, Inc. Professional Services.docx:2/21/2023 1:38 PM\]
2
The Etica Group, Inc.
Engineering Department - 2023
Appropriation #2200 0 44-628.71 2022 Bond Fund; P.O.#108551
Contract Not To Exceed $171,000.00
SECTION 6 TERM
Unless otherwise terminated in accordance with the termination provisions set forth inSection 7.1 hereinbelow,
this Agreement shall be in effect from the Effective Date through December 31, 2023, and shall, on the first
day of each January thereafter, automatically renew for a period of one (1) calendar year, unless otherwise
agreed by the parties hereto.
SECTION 7 MISCELLANEOUS
7.1 Termination
7.1.1 The obligation to provide all or any portion of the Services under this Agreement may be terminated
by City or Professional, without cause, upon thirty (30) days’ notice.
7.1.2 The obligation to provide all or any portion of the Services under this Agreement may be terminated
by City, for cause, immediately upon Professional’s receipt of City’s “Notice to Cease Services.”
7.1.3 In the event of full or partial Agreement termination, and as full and complete compensation
hereunder, Professional shall be paid for all such Services rendered and expenses incurred as of the
date of termination that are not in dispute, except that such payment amount shall not exceed the
Estimate. Disputed compensation amounts shall be resolved as allowed by law.
7.2 Binding Effect
City and Professional, and their respective officers, officials, agents, partners and successors in interest are
bound to the other as to all Agreement terms, conditions and obligations.
7.3 No Third Party Beneficiaries
Nothing contained herein shall be construed to give rights or benefits to anyone other than the parties hereto.
7.4 Relationship
The relationship of the parties hereto shall be as provided for in this Agreement, and neither Professional nor
any of its agents, employees or contractors are City employees. Professional shall have the sole responsibility
to pay to or for its agents, employees and contractors all statutory, contractual and other benefits and/or
obligations as they become due. Professional hereby warrants and indemnifies City for and from any and all
costs, fees, expenses and/or damages incurred by City as a result of any claim for wages, benefits or otherwise
by any agent, employee or contractor of Professional regarding or related to the subject matter of this
Agreement. This indemnification obligation shall survive the termination of this Agreement.
S:\\Contracts\\Departments\\ENG\\2023\\The Etica Group, Inc. Professional Services.docx:2/21/2023 1:38 PM\]
3
The Etica Group, Inc.
Engineering Department - 2023
Appropriation #2200 0 44-628.71 2022 Bond Fund; P.O.#108551
Contract Not To Exceed $171,000.00
7.5 Insurance
7.5.1 Professional shall, as a condition precedent to this Agreement, purchase and thereafter maintain such
insurance as will protect it and City from the claims set forth below which may arise out of or result from
Professional's operations under this Agreement, whether such operations be by Professional or by its
subcontractors or by anyone directly or indirectly employed by any of them, or by anyone directly for whose
acts any of them may be liable:
1) Claims under Worker's Compensation and Occupational Disease Acts, and any other
employee benefits acts applicable to the performance of the work;
2) Claims for damages because of bodily injury and personal injury, including death, and;
3) Claims for damages to property.
Professional's insurance shall be not less than the amounts shown below:
A. Commercial General Liability (Occurrence Basis)
Bodily Injury, personal injury, property damage,
Contractual liability, product/completed operations
Each Occurrence Limit $1,000,000.00
Damage to Rented Premises $100,000.00
each occurrence)
Medical Expense Limit $5,000.00
Personal and Advertising Injury Limit $500,000.00
General Aggregate Limit $2,000,000.00 (Other than
Products Completed
Operations)
NOTE: GENERAL AGGREGATE TO APPLY PER PROJECT
Products/Completed Operations $1,000,000.00
B. Auto Liability $1,000,000.00 (combined
single limit) (owned, hired & non-owned)
Bodily injury & property damage $1,000,000.00
each accident
C. Excess/Umbrella Liability $2,000,000 (each occurrence
S:\\Contracts\\Departments\\ENG\\2023\\The Etica Group, Inc. Professional Services.docx:2/21/2023 1:38 PM\]
4
The Etica Group, Inc.
Engineering Department - 2023
Appropriation #2200 0 44-628.71 2022 Bond Fund; P.O.#108551
Contract Not To Exceed $171,000.00
and aggregate)
D. Worker's Compensation & Disability Statutory
E. Employer’s Liability:
Bodily Injury by Accident/Disease: $100,000 each employee
Bodily Injury by Accident/Disease: $250,000 each accident
Bodily Injury by Accident/Disease: $500,000 policy limit
F. Professional Liability Insurance. The Professional shall carry and maintain during the
continuance of this Agreement, professional liability insurance in the amount of
2,000,000 for single limit claims and $3,000,000 in the aggregate. The Professional's
policy of insurance shall contain prior acts coverage sufficient to cover all Services
performed by the Professional for this Project. Upon City's request, Professional shall
give prompt written notice to City of any and all claims made against this policy during
the period in which this policy is required to be maintained pursuant to this Agreement.
If the insurance is written on a claims-made basis and coverage is cancelled at any
time, the Professional will obtain, at its cost, an extended reporting endorsement
which provides continuing coverage for claims based upon alleged acts or omissions
during the term of the Agreement until all applicable statute of limitation periods have
expired.
7.5.2 Professional shall provide the City with a certificate of insurance, naming the City as an
additional insured," showing such coverage then in force (but not less than the amount shown above)
shall be filed with City prior to commencement of any work. These certificates shall contain a provision
that the policies and the coverage afforded will not be canceled until at least thirty (30) days after
written notice has been given to City.
7.5.3 Professional may, with the prior approval of the City, substitute different types of coverage for
those specified if the total amount of required protection is not reduced. Professional shall be
responsible for all deductibles.
7.5.4Nothing in the above provisions shall operate as or be construed as limiting the amount of liability
of Professional to the above enumerated amounts.
7.6 Liens
Professional shall not cause or permit the filing of any lien on any of City’s property. In the event such a lien is
filed and Professional fails to remove it within ten (10) days after the date of filing, City shall have the right to
pay or bond over such lien at Professional’s sole cost and expense.
S:\\Contracts\\Departments\\ENG\\2023\\The Etica Group, Inc. Professional Services.docx:2/21/2023 1:38 PM\]
5
The Etica Group, Inc.
Engineering Department - 2023
Appropriation #2200 0 44-628.71 2022 Bond Fund; P.O.#108551
Contract Not To Exceed $171,000.00
7.7 Default
In the event Professional: (a) repudiates, breaches or defaults under any of the terms or conditions of this
Agreement, including Professional’s warranties; (b) fails to perform the Services as specified; (c) fails to make
progress so as to endanger timely and proper completion of the Services and does not correct such failure or
breach within five (5) business days after receipt of notice from City specifying same; or (d) becomes insolvent,
files, or has filed against it, a petition for receivership, makes a general assignment for the benefit of creditors
or dissolves, each such event constituting an event of default hereunder, City shall have the right to terminate
all or any part of this Agreement, without liability to Professional and to exercise any other rights or remedies
available to it at law or in equity.
7.8 Government Compliance
Professional agrees to comply with all laws, executive orders, rules and regulations applicable to Professional’s
performance of its obligations under this Agreement, all relevant provisions of which being hereby incorporated
herein by this reference, to keep all of Professionals’ required professional licenses and certifications valid and
current, and to indemnify and hold harmless City from any and all losses, damages, costs, liabilities, damages,
costs and attorney fees resulting from any failure by Professional to do so. This indemnification obligation shall
survive the termination of this Agreement.
7.9 Indemnification
Professional shall indemnify and hold harmless City and its officers, officials, employees and agents from all
losses, liabilities, claims, judgments and liens, including, but not limited to, all damages, costs, expenses and
attorney fees arising out of any intentional or negligent act or omission of Professional and/or any of its
employees, agents or contractors in the performance of this Agreement. This indemnification obligation shall
survive the termination of this Agreement.
7.10 Discrimination Prohibition
Professional represents and warrants that it and each of its employees, agents and contractors shall comply
with all existing and future laws prohibiting discrimination against any employee, applicant for employment
and/or other person in the subcontracting of work and/or in the performance of any Services contemplated by
this Agreement with respect to hire, tenure, terms, conditions or privileges of employment or any matter directly
or indirectly related to employment, subcontracting or work performance hereunder because of race, religion,
color, sex, handicap, national origin, ancestry, age, disabled veteran status or Vietnam era veteran status. This
indemnification obligation shall survive the termination of this Agreement.
S:\\Contracts\\Departments\\ENG\\2023\\The Etica Group, Inc. Professional Services.docx:2/21/2023 1:38 PM\]
6
The Etica Group, Inc.
Engineering Department - 2023
Appropriation #2200 0 44-628.71 2022 Bond Fund; P.O.#108551
Contract Not To Exceed $171,000.00
7.11 E-Verify
Pursuant to I.C. § 22-5-1.7 et seq., Professional shall enroll in and verify the work eligibility status of all of its
newly-hired employees using the E-Verify program, if it has not already done so as of the date of this
Agreement. Professional is further required to execute the attached Affidavit, herein referred to as Exhibit C,
which is an Affidavit affirming that: (i) Professional is enrolled and is participating in the E-Verify program, and
ii) Professional does not knowingly employ any unauthorized aliens. This Addendum incorporates by
reference, and in its entirety, attached Exhibit C. In support of the Affidavit, Professional shall provide the City
with documentation that it has enrolled and is participating in the E-Verify program. This Agreement shall not
take effect until said Affidavit is signed by Professional and delivered to the City’s authorized representative.
Should Professional subcontract for the performance of any work under this Addendum, the
Professional shall require any subcontractor(s) to certify by affidavit that: (i) the subcontractor does not
knowingly employ or contract with any unauthorized aliens, and (ii) the subcontractor has enrolled and is
participating in the E-Verify program. Professional shall maintain a copy of such certification for the duration of
the term of any subcontract. Professional shall also deliver a copy of the certification to the City within seven
7) days of the effective date of the subcontract.
If Professional, or any subcontractor of Professional, knowingly employs or contracts with any
unauthorized aliens, or retains an employee or contract with a person that the Professional or subcontractor
subsequently learns is an unauthorized alien, Professional shall terminate the employment of or contract with
the unauthorized alien within thirty (30) days (“Cure Period”). Should the Professional or any subcontractor of
Professional fail to cure within the Cure Period, the City has the right to terminate this Agreement without
consequence.
The E-Verify requirements of this Agreement will not apply, should the E-Verify program cease to exist.
7.12 Severability
If any provision of this Agreement is held to be invalid, illegal or unenforceable by a court of competent
jurisdiction, that provision shall be stricken, and all other provisions of this Agreement that can operate
independently of same shall continue in full force and effect.
7.13 Notice
Any notice, invoice, order or other correspondence required or allowed to be sent pursuant to this Agreement
shall be written and either hand-delivered or sent by prepaid U.S. certified mail, return receipt requested,
addressed to the parties as follows:
CITY:
City of Carmel City of Carmel
Engineering Department Office of Corporation Counsel
One Civic Square One Civic Square
Carmel, Indiana 46032 Carmel, Indiana 46032
S:\\Contracts\\Departments\\ENG\\2023\\The Etica Group, Inc. Professional Services.docx:2/21/2023 1:38 PM\]
7
The Etica Group, Inc.
Engineering Department - 2023
Appropriation #2200 0 44-628.71 2022 Bond Fund; P.O.#108551
Contract Not To Exceed $171,000.00
PROFESSIONAL:
The Etica Group, Inc.
8720 Castle Creek Pkwy East, Suite 400
Indianapolis, Indiana 46250
Notwithstanding the above, City may orally provide to Professional any notice required or permitted by this
Agreement, provided that such notice shall also then be sent as required by this paragraph within ten (10)
business days from the date of such oral notice.
7.14 Effective Date
The effective date (“Effective Date”) of this Agreement shall be the date on which the last of the parties hereto
executes same.
7.15 Governing Law; Lawsuits
This Agreement shall be governed by and construed in accordance with the laws of the State of Indiana, except
for its conflict of laws provisions, as well as by all ordinances and codes of the City of Carmel, Indiana. The
parties agree that, in the event a lawsuit is filed hereunder, they waive any right to a jury trial they may have,
agree to file such lawsuit in an appropriate court in Hamilton County, Indiana only, and agree that such court
is the appropriate venue for and has jurisdiction over same.
7.16 Waiver
Any delay or inaction on the part of either party in exercising or pursuing its rights and/or remedies hereunder
or under law shall not operate to waive any such rights and/or remedies nor in any way affect the rights of such
party to require such performance at any time thereafter.
7.17 Non-Assignment
Professional shall not assign or pledge this Agreement nor delegate its obligations hereunder without City’s
prior written consent.
7.18 Entire Agreement
This Agreement contains the entire agreement of and between the parties hereto with respect to the subject
matter hereof, and no prior agreement, understanding or representation pertaining to such subject matter,
written or oral, shall be effective for any purpose. No provision of this Agreement may be amended, added to
or subtracted from except by an agreement in writing signed by both parties hereto and/or their respective
successors in interest. To the extent any provision contained in this Agreement conflicts with any provision
contained in any exhibit attached hereto, the provision contained in this Agreement shall prevail.
S:\\Contracts\\Departments\\ENG\\2023\\The Etica Group, Inc. Professional Services.docx:2/21/2023 1:38 PM\]
8
The Etica Group, Inc.
Engineering Department - 2023
Appropriation #2200 0 44-628.71 2022 Bond Fund; P.O.#108551
Contract Not To Exceed $171,000.00
7.19 Representation and Warranties
Each party hereto represents and warrants that it is authorized to enter into this Agreement and that any person
or entity executing this Agreement on behalf of such party has the authority to bind such party or the party
which they represent, as the case may be.
7.20 Headings
All headings and sections of this Agreement are inserted for convenience only and do not form a part of this
Agreement nor limit, expand or otherwise alter the meaning of any provision hereof.
7.21 Advice of Counsel
The parties warrant that they have read this Agreement and fully understand it, have had an opportunity to
obtain the advice and assistance of counsel throughout the negotiation of same, and enter into same freely,
voluntarily, and without any duress, undue influence or coercion.
7.22 Copyright
City acknowledges that various materials which may be used and/or generated by Professional in performance
of Services, including forms, job description formats, comprehensive position questionnaire, compensation and
classification plan and reports are copyrighted. City agrees that all ownership rights and copyrights thereto lie
with Professional, and City will use them solely for and on behalf of its own operations. City agrees that it will
take appropriate action with its employees to satisfy its obligations with respect to use, copying, protection and
security of Professional’s property.
7.23 Personnel
Professional represents that it has, or will secure at its own expense, all personnel required in performing the
services under this agreement. Such personnel shall not be employees of or have any contractual relationship
with City. All of the services required hereunder will be performed by Professional or under his supervision and
all personnel engaged in the work shall be fully qualified to perform such services.
7.24 Records and Inspections
Professional shall maintain full and accurate records with respect to all matters covered under this agreement
for three (3) years after the expiration or early termination of this Agreement. City shall have free access at all
proper times to such records and the right to examine and audit the same and to make transcripts there from,
and to inspect all program data, documents, proceedings and activities.
S:\\Contracts\\Departments\\ENG\\2023\\The Etica Group, Inc. Professional Services.docx:2/21/2023 1:38 PM\]
9
The Etica Group, Inc.
Engineering Department - 2023
Appropriation #2200 0 44-628.71 2022 Bond Fund; P.O.#108551
Contract Not To Exceed $171,000.00
7.25 Accomplishment of Project
Professional shall commence, carry on, and complete the project with all practicable dispatch, in a sound
economical and efficient manner, in accordance with the provisions thereof and all applicable laws. In
accomplishing the project, Professional shall take such steps as are appropriate to ensure that the work
involved is properly coordinated with related work being carried on within City’s organization.
7.26 Debarment And Suspension
7.26.1 The Professional certifies by entering into this Agreement that neither it nor its principals nor any of its
subcontractors are presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily
excluded from entering into this Agreement by any federal agency or by any department, agency or political
subdivision of the State of Indiana. The term “principal” for purposes of this Agreement means an officer,
director, owner, partner, key employee or other person with primary management or supervisory
responsibilities, or a person who has a critical influence on or substantive control over the operations of the
Professional.
7.26.2 The Professional certifies that it has verified the state and federal suspension and debarment status
for all subcontractors receiving funds under this Agreement and shall be solely responsible for any recoupment,
penalties or costs that might arise from use of a suspended or debarred subcontractor. The Professional shall
immediately notify the City if any subcontractor becomes debarred or suspended, and shall, at the City’s
request, take all steps required by the City to terminate its contractual relationship with the subcontractor for
work to be performed under this Agreement.
7.27 Access to Public Records Act
Professional understands and agrees that any “public record”, as that term is defined in Indiana Code 5-14-3-
2(m), as amended, that is related to the subject matter of this Agreement, whether the same is in the
possession or control of the Professional or the City, shall be subject to release under and pursuant to the
provisions of Indiana’s Access to Public Records Act, as codified in Indiana Code 5-14-3-1, et seq., as
amended.
7.28 Iran Certification
Pursuant to I.C. § 5-22-16.5, the Professional shall certify that, in signing this Agreement, it does not engage
in investment activities within the Country of Iran.
S:\\Contracts\\Departments\\ENG\\2023\\The Etica Group, Inc. Professional Services.docx:2/21/2023 1:38 PM\]
10
Exhibit A
EXHIBIT B
Invoice
Date:
Name of Company:
Address & Zip:
Telephone No.:
Fax No.:
Project Name:
Invoice No.
Purchase Order No:
Goods Services
Person Providing Date Goods/Services Provided Cost Per Hourly Total
Goods/Services Goods/ (Describe each good/service Item Rate/
Service separately and in detail) Hours
Provided Worked
GRAND TOTAL
Signature
Printed Name
Clerk 2-22-23
BPW 3-1-23
Reviewed/Approved via Email
CPD Horner 2-16-23
CFD Heavner 2-16-23
CRED Brewer 2-17-23
Contact Person Meg Osborne
Name/Organization Artombilia - John Leonard
200 S. Range Line Rd.
John Leonard
Clerk 2-22-23
BPW 3-1-23
Reviewed/Approved via Email
CPD Horner 2-16-23
CFD Heavner 2-16-23 CRED Brewer 2-17-23
Artomobilia - John Leonard
200 S. Range Line Rd.
John Leonard
Clerk 2-22-23
BPW 3-1-23
Approved/Reviewed via Email
CFD Heavner 2-16-23 Mayor approval email included 2-10-23
CPD Horner 2-16-23
CRED Brewer 2-17-23
Artomobilia - John Leonard
200 S. Range Line Rd.
John Leonard
and Girl Scoutsof Carmel High School
and Vesper Miller
Clerk 2-22-23
BPW 3-1-23
Reviewed/Approved via Email
CPD Horner 2-15-23
CFD Heavner 2-15-23
CRED Brewer 2-16-23
xx PM
xx PM
xx PM xxx PM
xx PM xx PM
Fountain ---------
--------
Executive Drive
Booths on sidewalks -in ADA compliance
(around City Hall Lawn area and along
fountain sidewalk where road is closed.
X = Close this portion of road
x
x
x
x x x x x x x x x x x x x x x x x x x x x x x x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
---------
Bands play in gazebo
Gradle open going west around fountain Gradle open.........
Clerk 2-22-23
BPW 3-1-23
Reviewed/Approved via Email
CPD Horner 2-16-23
CFD Heavner 2-16-23
CRED Brewer 2-17-23
Center Perf Arts Adams 2-19-23
Resubmission due to
date changes.
Clerk 2-22-23
BPW 3-1-23
Reviewed/Approved via Email
CPD Horner 2-9-23
CFD Heavner 2-9-23
CRED Brewer 2-22-23
Resubmission due
to date changes.
Clerk 2-22-23
BPW 3-1-23
Reviewed/Approved via Email
CPD Horner 2-9-23
CFD Heavner 2-10-23
CRED Brewer 2-22-23
Clerk 2-22-23
BPW 3-1-23
CPD Horner 2-16-23
CFD Heavner 2-16-23
CRED Brewer-2-17-23
Clerk 2-22-23
BPW 3-1-23
Reviewed/Approved via Email
CPD Horner 2-9-23
CFD Heavner 2-10-23
CRED Brewer 2-22-23
Clerk 2-22-23
BPW 3-1-23
Reviewed/Approved via Email
CPD Horner 2-9-23
CFD Heavner 2-10-23
CRED Brewer 2-22-23
Meet Me on Main