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Home My WebLink AboutResolution BPW 03-01-23-01/Volkert Inc./$76,200/Haverstick Multi-Use PathRESOLUTION NO. BPW 03-01-23-01 RESOLUTION OF THE CITY OF CARMEL BOARD OF PUBLIC WORKS AND SAFETY ACKNOWLEDGING AGREEMENT BETWEEN CITY AND VENDOR WHEREAS, pursuant to Indiana Code 36-1-4-7, the City of Carmel, Indiana (“City”), is authorized to enter into contracts; and WHEREAS, pursuant to Indiana Code 36-4-5-3, the City’smayor may enter into contracts on behalf ofthe City; and WHEREAS, pursuant to his authority under Indiana law, the City’smayor, the Honorable James C. Brainard, has caused to be signed the Agreement attached hereto (the “Contract”); and WHEREAS, Mayor Brainard now wishes to present the contract to the City’sBoard of Public Works and Safety for it to be publicly acknowledged, filed in the Clerk’sOffice, and made available to the public for review. NOW, THEREFORE, BE IT RESOLVED by the City of Carmel Board of Public Works and Safety as follows: 1. The foregoing Recitals are incorporated herein by this reference. 2. The receipt of the Contract is hereby acknowledged. 3. The Contract shall be promptly filed in the office of the Clerk and thereafter made available to the public for review. SO RESOLVED this day of , 2023. CITY OF CARMEL, INDIANA By and through its Board of Public Works and Safety BY: James Brainard, Presiding Officer Date: Mary Ann Burke, Member Date: Lori S. Watson, Member Date: ATTEST: Sue Wolfgang, Clerk Date: S:\\EBass\\MyDocuments\\BPW-Resolutions\\2023\\Acknowledge Agreement Volkert, Inc - Haverstick Path.docx2/16/202311:32AM DocuSign Envelope ID: E3DF1AE4-D2F6-4C0E-B51B-5B387E45F6DF 3/1/2023 3/1/2023 March1st 3/1/2023 3/1/2023 DocuSign Envelope ID: E3DF1AE4-D2F6-4C0E-B51B-5B387E45F6DF Exhibit A 9880WestpointDrive,Suite500 Indianapolis,IN46256 317.960.1422 www.volkert.com January31,2023 Mr.SergeyGrechukhin CityofCarmel OfficeofCorporationCounsel OneCivicSquare Carmel,IN46032 RE:FeeEstimateFor:RealEstateAppraisalServicesandNegotiationServices ProjectNumber:20ENG06 ProjectDescription:Iat{ DearMr.Grechukhin, Atyourrequestanddirection,Volkert,Inc.ispleasedtosubmitthisfeeproposaltoprovideRealEstateAppraisaland BuyingServicesfortheparcelsidentifiedfortheabovereferencedproject.Volkert,Inc.willutilizeexperiencedand qualifiedstafftoperformtheproceduresandactivitiesessentialfortheproposedrealestateserviceswhoarealso licensedintheStateofIndianatoperformsuchservices. Volkert,Inc.proposestoprovidethenecessaryandappropriateRealEstateAppraisalServicesinordertoestimate evaluationservices, thefairmarketvalueforlandacquisitionsneededfortheproject.Volkert,Inc.willprovideth includingonsiteinspectionsandpropertyownermeetings,inaccordancewithapplicablefederaland/orstatelaws, theFederalUniformAct,theUniformStandardsofProfessionalAppraisalPractice(USPAP),theINDOTRealEstate Manualandanyotherapplicablemanualsandstatestatutes.Asignedanddatedelectroniccopyofeachappraisal reportwillbeemailedtoyouforeachassignedprojectparcel. VolkertInc.alsoproposestoprovidethenecessaryNegotiationandBuyingServicesfortheassignedprojectparcels nershipinordertoexecutetheconveyancedocumentswhichcanbeusedbytheClienttogainthelegaltransferofow forthelandacquisitionareas.TheUniformLandAcquisitionOffertopurchasetheacquisitionareaswillbepresented toeachpropertyownerinpersonand/orsentbycertifiedmailwithreturnreceiptrequested.Allreasonableefforts willbemadetopersonallycontacteachpropertyownerortheirdesignatedrepresentativetoexplaintheproposed acquisitionandcorrespondingpurchaseoffer.Ifareasonablenegotiationbecomesunlikely,theBuyingAgentwill contacttheClientforfurtherinstructionsandguidance. ThefollowingpagepresentstheFeeProposalfortheRealEstateServiceswiththeprojectparcelsidentified. Ifthereareanyquestionsregardingtheproposal,pleasecontactmeat3178502850orjeff.miller@Volkert.comat yourearliestconvenience.Weappreciatetheopportunitytoprovidetheseservicesforyourupcomingproject. Respectfullysubmitted, erJeffreyA.Mill SeniorRealEstateProjectManager Volkert,Inc. DocuSign Envelope ID: E3DF1AE4-D2F6-4C0E-B51B-5B387E45F6DF 9880WestpointDrive,Suite500 Indianapolis,IN46256 317.960.1422 www.volkert.com FEE JUSTIFICATION ESTIMATED FEE PER PARCEL REAL ESTATE ACQUISITION SERVICES OWNER:CityofCarmel, IN PROJECT:HaverstickMulti-UsePathÎ (96thStto99thSt) Thefollowingfeesare inaccordanceto the2023INDOTReal EstateServicesFeeSchedule) Number ofPer ParcelProject TaskParcelsAmountTotalParcels Appraisals Waiver Valuations0$725$0 Value Findings5$2,055$10,275 1, **2, 6, 7, 8 (**SeeNoteBelow) Short Forms0$3,375$0 ResidentialLongForms11$4,815$52,965 2, 3, 4, 5, 9, 10, 11, 12, 13, 14, 15 Commercial LongForms0$12,050$0 ReviewAppraisals AppraisalProblemAnalysis0$270$0 Waiver Valuations0$435$0 Value Findings0$1,035$0 Short Forms0$1,445$0 Residential LongForms0$280$0 Commercial LongForms0$5,550$0 Negotiations6$2,160$12,960 10, 11, 12, 13, 14, 15 ROE (Volkert Fee)0$200$0 DocumentPreparation (VolkertFee0$50$0 Recording (Volkert Fee)0$75$0 R/WManagement0$1,310$0 Relocation 0$4,330$0 Total fees$76,200 Parcel2hastworesidentialdwellingsthateachwillsufferafrontsetbackdamage. TheLongForm inspectionandanalysisprocessforthesecondresidenceisdiscountedtotheValueFindingFeeandcountedassuch. WewereinformedthattheacquisitionforParcel9isbeingredesignedandRealEstateServicesshouldnotbegin untiltheredesigniscompleted. TheoriginalacquisitionwouldrequireaResidentialLongFormAppraisalReportand process. ThisAppraisalServicesFeeProposalwillcontinuewiththatsameestimatedfeeifaResidentialLongForm AppraisalReportandprocessisstillwarrantedaftertheredesign. Iftheredesignedacquisitionnolongerrequires thatappraisalreportformatandprocess, thenanappropriaterevisedappraisalreportformatfeewillbeapplied. PLEASENOTE: Thisfeeestimatedoesnotincludeanypossibleadditionalfeesthatmayberequiredifduringthecourseof performingthisassignment, anycomplexitiesoruntypicalcircumstancesarediscoveredwhichareoutsideofthescopeofwork fortheabovetasks. Volkertwillprovidenotificationimmediatelywhenanysuchsituationoccursinordertoestablishtheoptions DocuSign Envelope ID: E3DF1AE4-D2F6-4C0E-B51B-5B387E45F6DF Page 1 of2REALESTATESERVICESFEESCHEDULE RightofWayManagement Services RightofWayManagementServicesInclude: allprocesses, procedures, observations, dataentryinto LRS, andmanagementof allservicesneededtocleartherightofway, includingall ofthe necessary activities to certify the right of way that has to be acquired to clear the project(s) for construction. This shall be completed in accordance with federal and state law (including but not limitedtoFederalHighwayAdministrationrulesandregulations), thecurrentversionoftheINDOTRealEstateDivisionManual, andascontractedwithorotherwisedirectedbyINDOT.Thecurrent versionoftheINDOTRealEstateManual islocatedathttp://www.in.gov/indot/2493.htm. AllserviceslistedbelowshallberequiredwithintheRightofWayServicesManagementscopeof work. Report Type Fee RightofWayManagementservicesfee 1,310perparcel PublishingandPaymentfor Legal Notice on parcels 520perproject Valuation Services EarlyAssessmentReal EstateCostEstimateIncludes: all processes, proceduresand observationstocompleteaRealEstateCostEstimate assignment (includingbut notlimitedto completionof theINDOTRealEstate CostEstimateSpreadsheet) inaccordancewithfederalandstatelaw (includingbut notlimitedtoFederalHighway Administration rulesandregulations), thecurrentversionof theINDOTRealEstateDivisionManual, and ascontractedwithorotherwisedirectedbyINDOT. CompDocketsInclude: providing comparablesales data (including butnotlimitedtomarketdata research andrawsalesdata) or asotherwise requested byINDOTwithin thescopeof workfor Non- ReportServicesagreed uponatthetime ofassignment. Waiver ValuationsInclude: allprocesses, proceduresand observationsto complete awaiver valuation reportinaccordancewith federalandstate law (includingbutnotlimited toFederalHighway Administration rulesandregulations), thecurrentversion oftheINDOTReal EstateDivisionManual, andas contractedwithor otherwisedirectedbyINDOT. AppraisalReportsInclude: allprocesses, proceduresandobservationstocompletean appraisalreportofthetypebelow assignedbyINDOTinaccordance withfederalandstatelaw (including but notlimitedto FederalHighwayAdministration rulesandregulations), thecurrentversionof theINDOTRealEstateDivision Manual, andas contractedwith or otherwisedirectedbyINDOT.Appraisal feesaredefinedand paidbasedonINDOTparcelandnotcountytaxidentification parcel. Non-Report Services Per Parcel Fee Early Assessment: Projects 50 parcels $145 Early Assessment: Projects > 50parcels negotiatedbaseduponcomplexity Comp Docket: Agricultural / ResidentialProperties: $270 Comp Docket: Commercial / SpecializedProperties: $550 Report Type 725WaiverValuation: AnyPropertyType (ImprovedorUnimproved) 2,055ValueFinding: AnyPropertyType (ImprovedorUnimproved) 3,015ShortForm: AnyPropertyType (ImprovedorUnimproved) 3,375ShortForm: Residential / Ag (withaffected improvementsoratotaltake) 4,710ShortForm: Commercial / Industrial / Multi-Family / Special / Billboard (withaffectedimprovementsor atotal take) 3,625LongForm: AnyPropertyType (Unimproved) 4,815LongForm: Residential / Ag (Improved) 12,050LongForm: Commercial / Industrial / Multi-Family / Special (Improved) 695ExcessLandAppraisal ThespecificReportTypeaboveisdeterminedbyINDOTReviewAppraisersortheirsupervisorsaftertheAppraisalProblemAnalysishasbeencompleted. Review Valuation Services AppraisalProblemAnalysisIncludes: allprocesses, proceduresandobservationstocompleteanAppraisalProblemAnalysisinaccordance withfederalandstatelaw (includingbutnotlimitedto FederalHighway Administrationrulesandregulations), thecurrentversionof theINDOTRealEstateDivision Manual, andas contractedwith or otherwisedirectedbyINDOT. ReviewofWaiverValuationand/or AppraisalReportsInclude: allprocesses, proceduresandobservationstocompleteareviewofanappraisalreportorwaivervaluation reportin accordancewith federaland statelaw (includingbutnotlimited toFederalHighway Administrationrulesand regulations) thecurrent versionoftheINDOTRealEstateDivision Manual, and as contractedwith or otherwisedirectedbyINDOT. Appraisalfeesaredefinedandpaid basedonINDOTparceland notcountytaxidentification parcel. Per Parcel FeeReportType 270AppraisalProblemAnalysis (APA) 435WaiverValuation: AnyPropertyType (ImprovedorUnimproved) 1,035ValueFinding: AnyPropertyType (ImprovedorUnimproved) 1,445ShortForm: AnyPropertyType (Improvedor Unimproved) 1,630ShortForm: Residential / Ag (withaffectedimprovementsor atotal take) 2,300ShortForm: Commercial / Industrial / Multi-Family / Special / Billboard (withaffectedimprovementsor a totaltake) 1,725LongForm: AnyPropertyType (Unimproved) 2,280LongForm: Residential / Ag (Improved) LongForm: Commercial / Industrial / Multi-Family / Special (Improved) 5,550 BuyingServices BuyingServicesInclude: all processes, proceduresandobservationstocompletethetotal orpartial acquisition of realestate, theobtainingof temporaryoraccess rights, or buyingreviewin accordancewithfederalandstatelaw (including but notlimitedtoFederalHighway Administration rulesandregulations), thecurrentversionoftheINDOT RealEstateDivision Manual,andas contractedwithor otherwisedirectedby INDOT. Report Type Per Parcel Fee 2,160Total/Partial Acquisition Temporary/Access Rights 1,800 MAP 21Offer - Total/PartialAcquisition 2,705 MAP21Offer - Temporary/AccessRights 2,345 BuyingReview 360 RelocationServices RelocationServicesInclude: all processes, proceduresandobservationstocompletetheactivitiesforrelocationof residentialor businessownersor tenants, orrelocationofpersonalproperty, or reviewof anysuchrelocation activitiesinaccordancewithfederaland statelaw (including butnotlimited toFederalHighway Administration rulesand regulations), thecurrentversionof theINDOT RealEstateDivisionManual, andascontractedwith orotherwise directedbyINDOT. ReportTypePayment Schedule Per Relocation Fee Payments: 1/3Relo/Appraisal meetingiscomplete, 1/390DayNotice is issued, 1/3parcelis closed $4,330ResidentialOwner / Tenant Payments: 1/3 Relo/Appraisal meetingis complete, 1/3 90DayNotice is issued, 1/3parcelis closedBusinessOwner / Tenant 4,330 PersonalProperty Only Payments: 1/3Relo/Appraisalmeetingis complete, 1/3 90 DayNoticeisissued, 1/3parcelis closed 1,815 ResidentialandBusiness 100% oncetheparceliscompliantandclosed. 1,205Review PersonalPropertyMove 460100% oncetheparceliscompliantandclosed. OnlyReview Property ManagementServices PropertyManagementServicesInclude: allprocesses, procedures, observations, dataentryintoLRS, andmanagementofallservicesneededtocompletetheparcel’sreadinessfordemolition. Thisshallbecompletedinaccordancewith federalandstatelaw (including but not limitedtoFederalHighwayAdministrationrules andregulations), thecurrentversionoftheINDOT RealEstate DivisionManual, andascontractedwithor otherwisedirectedbyINDOT. Thecurrentversion ofthe INDOTRealEstateManualislocated athttp://www.in.gov/indot/2493.htm. All serviceslisted below shallberequired withinPropertyManagementServices scopeofwork. Non-Report Services Per Parcel Fee 1,035PropertyManagementperparcelservicesfee 105PlacingRatBaitonstructure PlacingAppropriate Signson structure $210 Boarding Up Openingson structure AmountonWritten EstimateApprovedbyINDOT DebrisRemoval AmountonWrittenEstimateApprovedbyINDOT Report Type AsbestosSamplingand Analysis AmountonWritten Estimate Approved byINDOT Utility Disconnection Coordination & Verification AmountonWritten EstimateApproved byINDOT DocuSign Envelope ID: E3DF1AE4-D2F6-4C0E-B51B-5B387E45F6DF Page 2 of2 Theabove FeeSchedule will beeffective for allnew on-call realestate contract assignments (based onthe date thatPurchase Orders are issued) made onorafter January 1, 2023. TheFeeSchedule for (a) project-specific contracts that include any land acquisition services, and (b) contracts entered into under “Small Purchase Procedures” pursuant to Section 3.3.1ofINDOT’sProfessional Services Contract AdministrationManual willbeinaccordance with the payment terms inthe contracts and bethe FeeSchedule inplace onthe date the contract was approved bythe Attorney General ofIndiana. Any deviation inestablished fees from the above rules inthis paragraph will require (and shall notbe allowed without) written pre-approval from the Director orone of his orher Managers inINDOT’s Real Estate Department. REVISED: 1/1/2023 DocuSign Envelope ID: E3DF1AE4-D2F6-4C0E-B51B-5B387E45F6DF DocuSign Envelope ID: E3DF1AE4-D2F6-4C0E-B51B-5B387E45F6DF