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HomeMy WebLinkAboutAmerican Structurepoint, Inc/Eng/1,151,961.05/College Rd Improvements from 96th to 106th St - ASA 3 DocuSign Envelope ID: D44A0317-A70E-4F0E-9017-1CF02E5D29D2 American Structurepoint,Inc. Engineering Department-2023 Appropriation#2200 0 44-628.71 2020 Road Bond Fund;P.O. #108572 Contract Not To Exceed$1,151,961.05 APPROV mDkn„.s.u.m,u..oa eosn, ADDITIONAL SERVICES AMENDMENT TO AGREEMENT FOR PROFESSIONAL SERVICES THIS AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement")entered into by and between the City of Carmel and American Structurepoint, Inc. (the "Professional"), as City Contract dated May 6, 2022 shall amend the terms of the Agreement by adding the additional services to be provided by Professional consistent with the Scope of Work attached hereto and incorporated herein as Exhibit"A". The terms and conditions of the Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows: CITY OF CARMEL, INDIANA American Structurepoint, Inc. by and through its Board of Public Works and Safety By: By: DocuSigned by: Not Present e. ` .F19 2 E23A 2D.. James Brainard, Presiding Officer Authorizea signature Date: DocuSigned by: cash E. Canfield iltarbl aWA. G Printed Name a?'MilStf4ke, Member 3/15/2023 Date: Chief operating officer DocuSigned by: Title Lavi watSbin, 131168231/Ma n, Member FID/TIN: 35-1127317 Date: 3/15/2023 ATTEST: Date: 3/6/2023 DocuSigned by: UelnifIa'n5g, Clerk Date: 3/15/2023 [S:\Contracts\Deparnnents\ENG\2023\American Stmcnuepoutt.Inc.ASA#3.docx:3/3/2023 1:53 PM] DocuSign Envelope ID: D44A0317-A70E-4F0E-9017-1CF02E5D29D2 •■ Exhibit A • A:9FR-:Cr,N 9025 RIVER ROAD,SUITE 200 ®■ STRUCTUREPOINT INDIANAPOLIS, INDIANA 46240 TEL 317.547.5580 FAX 317.543.0270 • February 27, 2023 Mr. Jeremy Kashman, PE City of Carmel Engineer One Civic Square Carmel, Indiana 46032 Re: College Avenue Road Improvements from 96th to I06`h Street Construction Engineering Carmel Project No. 20-ENG-04-N&20-ENG-04-S Dear Mr. Kashman: On behalf of American Structurepoint, I am pleased to submit this proposal for construction inspection services for the College Avenue Road Improvements from 96th Street to 106th Street. The professional services shall include all construction inspection and observation services necessary to complete this project as described in Exhibit A, attached. The services performed under this Additional Services Agreement shall be completed for a fee not to exceed $1,151,961.05 as outlined in the attached manhour justification,and will only be billed as hours are used. Unused hours will not be invoiced. Any laboratory services required for material testing purposes will be invoiced as a reimbursable expense with no mark-up. We look forward to working with the City of Carmel on this project. If you should have any questions,do not hesitate to contact Todd Rutledge at(317)547-5580. Very truly yours, American {Structurepoint, Inc. i es1i� Cash E Canfield, PE Chief Operating Officer CEC:tar/am1 Attachments 2021.03350 www.structurepoint.com DocuSign Envelope ID: D44A0317-A70E-4F0E-9017-1CF02E5D29D2 EXHIBIT-A" SERVICES B1 PROFESSIONAL. A. ENGINEERING PERSONNEL For the fulfillment of all services outlined in Section B below, the Professional will provide one full-time Resident Project Representative, inspectors, and clerical and secretarial personnel as required for a period of time necessary to complete the construction project and final construction report. The qualifications and experiences of personnel provided by the Professional are subject to approval by the City, and no personnel will be assigned to the project until the City's approval is obtained. The full-time Resident Project Representative will report to the City on all matters concerning contract compliance and administration. The full-time Resident Project Representative will coordinate project activities with City's project manager. B. DESCRIPTION OF SERVICES 1. Construction Schedule: Review and monitor the construction schedules prepared by the Contractor for contract compliance and provide detailed documentation and recommendations to the City concerning the schedule's acceptability. 2. Conferences: Schedule, conduct, notify participants, and provide minutes of preconstruction meetings, partnering meetings, progress meetings, and such other job conferences as required for the timely and acceptable conduct of the job. Attend Public Information Meetings conducted by the City. The Professional shall be available for conferences as requested by the City to review working details of the project. The City may review and inspect the activities whenever desired during the life of the agreement. 3. Liaison: Serve as the City's liaison with the Contractor, working principally through the Contractor's field superintendent or such other person in authority as designated by the Contractor. The full-time Resident Project Representative shall be thoroughly familiar with the plans and specifications applicable to the project to monitor the Contractor for compliance with the provisions therein. Any deviation observed shall be addressed to the Contractor by the Resident Project Representative. Recommendations to obtain compliance also shall be reported to the City. 4. Cooperate: Cooperate with the City in dealing with various federal, state, and local agencies having jurisdiction over the project. 5. Obtain from the Contractor a. A list of his proposed suppliers and subcontractors. b. Additional details or information when needed at the job site for proper execution of the work. 6. Certification of Materials: Check for completeness of certifications of materials delivered to the site. 7. Shop Drawings 2021 03350 DocuSign Envelope ID: D44A0317-A70E-4F0E-9017-1CF02E5D29D2 a. Receive shop drawings and falsework drawings. Check falsework drawings for completeness and obtain structural engineer's approval of the proposed design. Forward shop drawings to the design consultant for review and approval. b. Review the approved shop falsework drawings, specifications and other submissions, record receipt of this data, maintain a file of all drawings and submissions, and check construction for compliance in accordance with the Contract Documents. c. Alert the Contractor's field superintendent when it is observed that materials or equipment is being or is about to be used or installed before approval of shop drawings or samples, where such are required, and advise the City when it is necessary to disapprove work as failing to conform to the Contract Documents. 8. Review of Work, Inspection,and Tests a. Conduct on-site inspections for the City, of the work in progress, as a basis for determining that the project is proceeding in accordance with the Contract Documents. b. Accompany visiting inspectors representing local,state,or federal agencies having jurisdiction over the project and report details of such inspections to the City. c. Verify that the required quality control sampling and testing has been accomplished and materials certification has been provided by the Contractor. Perform compaction testing and concrete testing as required by the contract documents. d. Review the Contractor's test/certification results and the City's independent assurance tests for accuracy and retain in the project file. e. Questionable testing methods or results from the Contractor may initiate an increase in the volume of assurance tests. 9. Modification: Consider and evaluate the Contractor's suggestions for modifications in drawings and/or specifications and report them with recommendations to the City. 10. Records a. Prepare and maintain at the job site orderly files of correspondence, reports of job conferences, shop drawings and other submissions, reproductions of original Contract Documents, including all addenda, change orders, and additional drawings subsequent to the award of the Contract, progress reports, and other project related documents. b. Keep a diary or logbook, recording hours on the job site, weather conditions, list of visiting officials,decisions,general observations,and specific observations with regard to test procedures. Upon request, furnish copies of such a diary or logbook to the City. c. Maintain for the City, a record of names, addresses, and telephone numbers of all subcontractors and major material suppliers. d. Maintain a set of drawings on which authorized changes are noted and deliver to the City upon request, but in any event, at the completion of the project. e. Prepare the Final Construction Record and Final Estimate as required by the City. 2021.03350 DocuSign Envelope ID: D44A0317-A70E-4F0E-9017-1CF02E5D29D2 1. Reports: Furnish to the City at periodic intervals, as required, progress reports of the project, including the Contractor's compliance with the approved construction schedule. 12. Progress Estimates: Prepare progress estimates for periodic partial payments to the Contractor and deliver to the City for review and processing. The payments to the Contractor will be based on estimates of the value of work performed and materials complete in place in accordance with the contract. 13. Project Responsibility: The Resident Project Representative will be responsible for the documentation of pay quantities and estimates and the maintenance of appropriate records related to the construction of this project. 14. Work Schedule and Suspension: The Professional's crew will be required to regulate their workweek to conform to the Contractor's hours in accordance with the directions of the City. If work on the construction project is suspended and all matters concerning contract compliance and administration are complete, the services of the Professional may also be suspended without cost to the project. 15. Contract Administration: The Professional will administer the contract in accordance with City's procedures. 16. If directed by the City, the Professional shall prepare, as needed, design,survey, right-of- way,and other services consistent with the previous services that have been performed by the Professional on this project. These services will be performed and paid for based on an amendment to this agreement to be negotiated between the City and the Professional. I 7. If the City requests services beyond the scope of this agreement and capabilities of the Professional, Professional will prepare an amendment to provide these services through a subconsultant approved by the City. 18. Professional shall not at any time supervise,direct,or have control over Contractor's work, nor shall Professional have authority over or responsibility for the means, methods, techniques, sequences, or procedures of construction selected or used by Contractor, for security or safety at the Site, for safety precautions and programs incident to the Contractor's work in progress, nor for any failure of Contractor to comply with laws and regulations applicable to Contractor's furnishing and performing the Work INFORMATION AND SERVICES TO BE FURNISIIED BY CITY The City shall furnish the Professional with the following. 1. A City's representative with decision-making authority on all inquiries. 2. Assistance to the Professional by placing at its disposal all available information pertinent to the project. SCHEDULE I. The Professional will be prepared to begin the services under this Agreement within five (5) days after a letter of notice to proceed is received from the City. The Professional shall complete and deliver the final project documents and final estimate to the Project Manager within sixty (60) days after the project's final acceptance by the City. 2. The assumed duration of the Project is 94 weeks. 2021.03350 DocuSign Envelope ID: D44A0317-A70E-4F0E-9017-1CF02E5D29D2 EXHIBIT"A" INSPECTION FEE JUSTIFICATION MANHOURS BY CLASSIFICATION OWNER: City of Carmel DESCRIPTION: College Ave(96th to 106th St)Road Improvements Carmel Project No 20-ENG-04 Includes 20-ENG-04-N and 20-ENG-04-S LETTING: February 15,2023 NOTICE TO PROCEED: April 3,2023 SUBSTANTIAL COMPLETION DATE(Roadway): October 31,2024 SUBSTANTIAL COMPLETION DATE(Landscaping): June 15,2025 FINAL COMPLETION DATE: October 31,2025 PRECONSTRUCTION AND UTILITY RELOCATION: 4/3/2023 to 8/5/2023 = 18.00 weeks CONSTRUCTION ACTIVITIES ROADWAY: 8/6/2023 to 11/2/2024 = 65.00 weeks CONSTRUCTION ACTIVITIES(LANDSCAPING): 4/27/2025 6/14/2025 7.00 weeks POST-CONSTRUCTION ACTIVITIES: 10/26/2025 to 11/22/2025 = 4.00 weeks 94.00 weeks The following pages(manhour justification and fee estimate)are based on the above construction schedule. Any delay or extension in the construction that significantly extends the completion date shown above may require an extension to this Agreement and an increase in the estimated fees. 2/24/2023 DocuSign Envelope ID: D44A0317-A70E-4F0E-9017-1CF02E5D29D2 EXHIBIT"A" LABOR SENIOR ENGINEER: Regular time: 94.00 weeks @ 2 hours/week = 188 hours SENIOR ENGINEER TOTAL HOURS = 188 hours RESIDENT PROJECT REPRESENTATIVE: Preconstruction Activities: Regular Time: 18.00 weeks @ 10 hours/week = 180 hours Construction Activities: Regular Time: 72.00 weeks @ 40 hours/week = 2,880 hours Overtime(assume 5%) 2,880 @ 5% = 144 hours Post-Construction Activities: Regular Time: 4.00 weeks @ 40 hours/week = 160 hours RESIDENT PROJECT REPRESENTATIVE TOTAL REGULAR HOUR: = 3,220 hours RESIDENT PROJECT REPRESENTATIVE TOTAL REGULAR HOUR: = 144 hours INSPECTOR(S): Construction Activities: (assume 1.25 inspector(s)needed): Regular Time: 65.00 weeks @ 50 hours/week = 3,250 hours Overtime(assume 5%) 3,250 @ 5% = 163 hours Post-Construction Activities: (assume 0 inspector(s)needed): Regular Time: 4.00 weeks @ hours/week = hours INSPECTOR(S)TOTAL REGULAR HOURS = 3,250 hours INSPECTOR(S)TOTAL OVERTIME HOURS = 163 hours 2/24/2023 DocuSign Envelope ID: D44A0317-A70E-4F0E-9017-1CF02E5D29D2 EXHIBIT"A" INSPECTION FEE SUMMARY CONSTRUCTION INSPECTION SERVICES CLIENT: City of Carmel DESCRIPTION: College Ave(96th to 106th St)Road Improvements Carmel Project No 20-ENG-04 Includes 20-ENG-04-N and 20-ENG-04-S Rate Units Fee Senior Engineer $ 230.00 188 $ 43,240.00 Resident Project Representative $ 190.00 3,220 $ 611,800.00 Resident Project Representative(Overtime) $ 224.20 144 $ 32,284.80 Assistant Resident Project Representative $ 160.00 - $ Assistant Resident Project Representative(Overtime) $ 188.80 - $ - Inspector(s)(Regular) $ 135.00 3,250 $ 438,750.00 Inspector(s)(Overtime) $ 159.30 163 $ 25,886.25 TOTAL INSPECTION FEE $ 1,151,961.05 2/24/2023 DocuSign Envelope ID: D44A0317-A70E-4FOF-9017-1CF02E5D29D2 INDIANA RETAIL TAX EXEMPT Page 1 of 1 II1Ty of Carmei CERTIFICATE NO.0031201550020 PURCHASE ORDER NUMBER FEDERAL EXCISE TAX EXEMPT 108572 ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES,AP CARMEL, INDIANA 46032-2584 VOUCHER,DELIVERY MEMO,PACKING SLIPS, SHIPPING LABELS AND ANY CORRESPONDENCE FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL- 1997 PURCHASE ORDER DATE DATE REQUIRED I REQUISITION NO VENDOR NO DESCRIPTION 3/1/2023 00350562 ASA 3-20-ENG-04-College Ave Rd Improvement-96th to 106th Street-Construction Engr. AMERICAN STRUCTURE POINT, INC City Engineering's Office VENDOR 9025 RIVER RD SHIP 1 Civic Square SUITE 200 TO Carmel,IN 46032- INDIANAPOLIS, IN 46240- Laurie Slick PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT 74579 QUANTITY I UNIT OF MEASURE I DESCRIPTION UNIT PRICE EXTENSION Department: 2200 Fund: 0 2020 Road Bond Account: 44-628.71 1 Each ASA 3 -20-ENG-04-College Ave Rd Improvement-96th 1,151,961.05 $1,151,961.05 to 106th Street-Construction Engr. Sub Total $1,151,961.05 Send Invoice To: Jill Newport CrossRoad Engineers, PC 115 N. 171h Avenue • Beech Grove, IN 46107 PLEASE INVOICE IN DUPLICATE DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT jJ AMOUNT PAYMENT $1,151,961.05 SHIPPING INSTRUCTIONS 'AP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P 0 NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN SHIP PREPAID AFFIDAVIT ATTACHED I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN 'C 0 D SHIPMENT CANNOT BE ACCEPTED THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER •PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL 'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99,ACTS 194. t�-{1 C AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO ORDERED BY Jeremy Kashman James Crider TITLE Director Director of Administration CONTROL NO. 1 08572 CONTROLLER