The URL can be used to link to this page

Home My WebLink AboutBPW-08-02-06 City of CarInel c~::~'::~;'MEE TIN G NOTICE CARMEL BOARD OF PUBLIC WORKS WEDNESDAY, AUGUST 2, 2006 AT 10:00 A.M. COUNCIL CHAMBERS CARMEL CITY HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY, AUGUST 2, 2006, AT 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY HALL, ONE CIVIC SQUARE. THE PURPOSE OF THE MEETING IS CITY BUSINESS. ONE CIVIC SQUARE CARMEL, INDIANA 46032 3 I 7/571-24 I4 City of CarInel Office of the Clerk-Treasurer BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA WEDNESDAY, AUGUST 2, 2006 - 10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER 1. MINUTES a. Minutes from the July 19,2006 Regular Meeting 2. BID OPENING/ AWARDS a. Bid Opening for Maple Acres Utilities Improvements - Contract 57; John Duffy, Director of the Department of Utilities b. Bid Opening for 4th and Main Roundabout; Michael McBride, City Engineer c. Bid Award for Western Supply Wells Project; John Duffy, Director of the Department of Utilities 3. PERFORMANCE RELEASES a. Resolution No. BPW- 08-02-06-01; Heather Knoll, Section 2; Street Signs, Exterior Sidewalks/Path; Steve Broermann, Platinum Properties b. Resolution No. BPW- 08-02-06-02; Saddle Creek, Section 12; Interior Sidewalks; Tim Berry, Platinum Properties 4. CONTRACTS a. Request for Purchases of Goods and Services; Ratio Architects, Inc.; Carmel Redevelopment Commissions Urban Design Study for the Monon Trail ($9,500.00); Michael Hollibaugh, Director of the Department of Community Services b. Request for Purchases of Goods and Services; Change Order #1; 121't Shelborne Road Project; ($8,143.00); John Duffy, Director of the Department of Utilities c. Request for Purchases of Goods and Services; Change Order #2; Northwood Hills Utility Project; ($392,940.60); John Duffy, Director of the Department of Utilities d. Request for Purchases of Goods and Services; Greenlink Consulting; Visitor's Guide; ($3,000.00); Nancy Heck, Director of the Department of Community Relations e. Request for Purchases of Goods and Services; Carmel St. Vincent Hospital; Life Support Ser~~~i\Q11Q\}\)l8ougl~A~~lJmJrA<;;~~~\ Fi%J5\1B~nment f. Request for Purchases of Goods and Services; Service Express; Maintenance Agreement on Server; ($876.00); Terry Crockett, Director of Information Services g. Request for Purchases of Goods and Services; C.C. & T Construction; 2006 Concrete Replacement Program; (Bid Award - $375,538.20); David Klingensmith, Street Commissioner h. Request for Purchases of Goods and Services; Milestone Contractors; 2006 Paving Program; (Bid Award - $1,894,478.30); David Klingensmith, Street Commissioner 1. Request for Purchases of Goods and Services; Doron Distribution, Inc.; Traffic Signal Controllers and LED's; (Bid Award. $132,785.00); Michael McBride, City Engineer J. Request for Purchases of Goods and Services; Carrier & Gable, Inc; Traffic Signal Materials and Equipment - Opticom Equipment; (Bid Award - $188,886.60); Michael McBride, City Engineer 5. USE OF CITY FACILITIES a. Request to ClosefUse City Streets; Village Green Area; Clay Terrace; Corvettes Car Show; August 12, 2006; 7:00 a.m. to 5:00 p.m.; Ken Simmons, Simon Property Group b. Request to Use Gazebo and Common Area; Wedding; Friday, May 4, 2007 6:00 p.m. to 8:00 p.m. (Rehearsal); Saturday, May 5, 200712:00 p.m. to 6:00 p.m.; Jennifer Prado c. Request to ClosefUse City Streets; Run/Walk; Monday, September 4, 2006; 8:30 a.m. to 10:00 a.m.; Tuxedo Brothers 6. OTHER a. Request for Commercial Curb Cut; 116th Street Center; 2 Curb Cuts; Temporary Construction Entrances; Jonathan Moen, Melton-Packard & Associates b. Notice of Carmel Lions Club Functions; (In accordance with the provisions of Paragraph 4.2 of Lease); Various dates for the period of July 2006 - June 2007; Robert Craigmyle, Carmel Lions Club 7. ADJOURNMENT I I I BOARD OF PUBLIC WORKS & SAFETY MEETING MINUTES WEDNESDAY, AUGUST 2,2006 -10:00 A.M. COUNCIL CHAMBERS I CITY HALL lONE CIVIC SQUARE MEETING CALLED TO ORDER Mayor James Brainard called the meeting to order at 10:05 a.m. MEMBERS PRESENT Mayor James Brainard, Board Members Mary Ann Burke: Clerk Treasurer, Diana Cordray: Deputy Clerk Treasurer, Sandra Johnson MINUTES The Minutes for the July 19, 2006 Regular Meeting were approved 2 - O. BID OPENING/ AWARDS Bid Oveninl! for Mavle Acres Utilities Imvrovements - Contract 57: Mavor Brainard opened and read the bids aloud: Company Bid Amount Aft Atlas Excavating Sam Dot/ich $196,080.00 $222,775.28 $546,557.08 $677,024.78 The bids were given to John Duffy, Director of the Department of Utilities for review and recommendation at the next meeting. Bid Openin~ for 4th and Main Street Roundabout Proiect: Mavor Brainard opened and read the bids aloud: Company Base Bid Alt 1 Alt2 Aft 3 Milestone Rieth Riley Calumet Asphalt $1,555,900.00 $1,237,000.96 $1,030,900.00 $184,000 $500,000 $245,000 $80,000 $96,000 $90,400 $85,810 $97,640 $99,630 Alt4 $490,319 $436,551 $598,848.50 The bids were given to Michael McBride, City Engineer for review and recommendation at the next meeting. I I I Bid Award for Western Supply Wells Protect: Ortman Drillinl!. Inc: $232.752.00: This was the lowest and most responsive bid: Mayor Brainard moved to approve. Board Member Watson seconded. Request approved 2-0. PERFORMANCE RELEASES Resolution No. BPW- 08-02-06-01: Heather Knoll. Section 2: Street Sif!ns. Exterior Sidewalks/Path: Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 2-0. Resolution No. BPW- 08-02-06-02: Saddle Creek. Section 12: Interior Sidewalks: Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 2-0. CONTRACTS Reauest for Purchases of Goods and Services: Ratio Architects. Inc.: Carmel Redevelopment Commissions Urban Desil!n Study for the Monon Trail ($9.500.00): Mayor Brainard moved to approve. Board Member Watson seconded. Request approved 2-0. ReQuest for Purchases of Goods and Services: Chanl!e Order # I: 12I" Shelborne Road Protect: ($8.143.00): Mayor Brainard moved to approve. Board Member Watson seconded. Request approved 2-0. ReQuest for Purchases of Goods and Services: Chanl!e Order #2: Northwood Hills Utilitv Protect: ($392.940.60): Mayor Brainard moved to approve. Board Member Watson seconded. Request approved 2-0. Re uest or Purchases 0 Goods and Services' Greenlink Consultin . Visitor's Guide' 3000.00' Mayor Brainard moved to approve. Board Member Watson seconded. Request approved 2-0. ReQuest for Purchases of Goods and Services: Carmel St. Vincent Hospital: Life Support Services: Mayor Brainard moved to approve. Board Member Watson seconded. Request approved 2-0. ReQuest for Purchases of Goods and Services; Service Express; Maintenance Al!reement on Server: ($876.00): Mayor Brainard moved to approve. Board Member Watson seconded. Request approved 2-0. ReQuest for Purchases of Goods and Services; c.c. & T Construction: 2006 Concrete Replacement Prol!ram; (Bid Award - $375.538.20); Mayor Brainard moved to approve. Board Member Watson seconded. Request approved 2-0. Re uest or Purchases 0 Goods and Services' Milestone Contractors' 2006 Pavin Pro ram' Bid Award _ $I.894.478.30); Mayor Brainard moved to approve. Board Member Watson seconded. Request approved 2-0. ReQuest for Purchases of Goods and Services; Doron Distribution, Inc.: Traffic Sil!nal Controllers and LED's: (Bid Award - $I32.785.00): Mayor Brainard moved to approve. Board Member Watson seconded. Request approved 2-0. I ReQuest for Purchases of Goods and Services; Carrier & Gable. Inc; Traffic Sil.mal Materials and EQuipment _ Omicom EQuipment; (Bid Award - $188.886.60); Mayor Brainard moved to approve. Board Member Watson seconded. Request approved 2-0. USE OF CITY FACILITIES RemlCst to Close/Use City Streets; VillalIe Green Area; Clay Terrace; Corvettes Car Show; AUlIust 12. 2006; 7;00 a.m. to 5;00 p.m.; Mayor Brainard moved to approve. Board Member Watson seconded. Request approved 2-0. ReQl/est to Use Gazebo and Common Area; WeddinlI; Friday. May 4. 20076;00 p.m. to 8;00 p.m. (Rehearsal); Sawrday. May 5.200712;00 p.m. to 6;00 p.m.; Mayor Brainard moved to approve. Board Member Watson seconded. Request approved 2-0. ReQuest to Close/Use City Streets; Run/Walk; Monday. Sevtember 4.2006; 8;30 a.m. to 10:00 a.m.; Mayor Brainard moved to approve. Board Member Watson seconded. Request approved 2-0. OTHER ReQuest for Commercial Curb Cut; 1 16th Street Center; 2 Curb Cuts; Temporarv Construction Entrances; Mayor Brainard moved to approve. Board Member Watson seconded. Request approved 2-0. I Notice 0 Carmel Lions Club Functions' In accordance with the rovlslOns 0 Para ra h 4.2 0 Lease); Various dates for the period of July 2006 - June 2007; Mayor Brainard moved to approve. Board Member Watson seconded. Request approved 2-0. ADJOURNMENT Mayor James Brainard adjourned the Meeting at 10;16 a.m. vU ./JL. /Diana L. Cordray, I Clerk-Treasurer ATTEST: 'u[~~ IV Diana L. Cordray, IA Clerk. Treasurer Approved,