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Home My WebLink AboutCollege Avenue Design,LLC dba Sweet Event Planning/CRED/$15,000/Brews on the Blvd Event Planning Services- ASACzBmmjtpoMzodi.NdHsbuibu22;3:bn-Nbs32-3134 DocuSign Envelope ID: 3717C19A-663A-4AD0-AF36-36AF52C04B9D 4/6/2023 4/6/2023 Not Present 4/6/2023 EXHIBIT A SweetEventPlanning/Sondra Schwieterman Scope of Services & Rate Schedule for Professional Services forEventPlanning For: Brews on the Boulevard ScopeofServicesandRates To assist the City ofCarmel inpromoting Midtown and the Monon Boulevard through events such asBrews onthe Boulevard To direct activities and event coordination for Brews onthe Boulevardon behalf ofthe City of Carmel, including but not limited to: o Research dates tohost events o Research target audiences for events o Create acomprehensive timeline complete with goals, objectives, and dates of completion foreach o Direct the recruitment ofand communication with vendors for Brews onthe Boulevard o Direct therecruitment ofand communication with volunteers forBrews on the Boulevard o Confirm and coordinate entertainment Brews onthe Boulevard through Artist Development Company o Write web and social media copy for Brews onthe Boulevard o Spearhead art direction on allcollateral materials needed forthe event o Coordinate marketing and advertising with designated City ofCarmel representatives o Spearhead logistics ofassigned events, from planning toset upthrough execution and clean up o Provide staff torun event effectively o Assist with sponsorship fulfillment asdirected o Direct public relations efforts for events asapproved Includes but isnot limited to: Communications totarget audiences tomaximize the user experience at events News release writing News releases sent tomarkets outside ofCentral Indiana o Adhere toapproved City ofCarmel budget for events, media andpublic relations o Meet regularly with City ofCarmel representative(s) Assist onexecutionofspecial promotional events and public relations efforts asneeded and within the parameters ofthe contract 3508 E. Carmel Drive, Carmel, IN46033(317) 657-8263 Sondra_Schwieterman@Outlook.com DocuSign Envelope ID: 3717C19A-663A-4AD0-AF36-36AF52C04B9D o Including but not limited to: Executing social media posts, needed, providing art direction tographic designers, and writing copy for collateral material Cost The above Scope ofWork can beexecuted for afee nottoexceed $15,000 and canbe billed monthly as services are rendered. Brews on the Boulevard - $15,000 Specialty materials and outside services paid for bySweet Event Planning will bebilled back toCity of Carmel atcost. Examples include but are not limited tomedia buys, specialty paper, signs, banners, staff meals, dumpsters, event supplies, and postage. Cost includes parking fees and mileage incurred bySweet Event Planning forthe duration ofthe contract provided allmiles driven are within the Marion and surrounding eight counties.) Sondra Schwieterman3¨¦- 3508 E. Carmel Drive, Carmel, IN 46033 (317) 657-8263 Sondra_Schwieterman@Outlook.com DocuSign Envelope ID: 3717C19A-663A-4AD0-AF36-36AF52C04B9D Page 1 of 1INDIANARETAILTAXEXEMPT PURCHASE ORDER NUMBERCERTIFICATENO. 003120155 0020CityofCarmel FEDERAL EXCISE TAX EXEMPT 108595 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES, A/PONECIVICSQUARE VOUCHER, DELIVERY MEMO, PACKING SLIPS, CARMEL, INDIANA 46032-2584 SHIPPING LABELS AND ANY CORRESPONDENCE FORM APPROVED BYSTATE BOARD OFACCOUNTS FORCITY OFCARMEL - 1997 PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION EVENT PLANNING SERVICES3/13/2023373677 SWEET EVENT PLANNING COMMUNITY RELATIONS VENDORSHIP3508ECARMELDR 1 CIVIC SQ TO Carmel, IN 46032- CARMEL, IN 46033 - PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT 74923 QUANTITYUNIT OF MEASUREDESCRIPTIONUNIT PRICEEXTENSION Department:Fund: 1203101General Fund Account: 43-590.03 Each1EVENT PLANNING SERVICES$15,000.00$15,000.00 Sub Total 15,000.00 Send Invoice To: COMMUNITY RELATIONS 1Civic Square Carmel, IN 46032- PLEASE INVOICE INDUPLICATE DEPARTMENTACCOUNTPROJECTPROJECT ACCOUNTAMOUNT 15,000.00PAYMENT A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE ASHIPPINGINSTRUCTIONSPARTOFTHEVOUCHERANDEVERYINVOICEANDVOUCHERHASTHEPROPERSWORN SHIP PREPAID. AFFIDAVIT ATTACHED. IHEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN C.O.D. SHIPMENT CANNOT BE ACCEPTED.THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 ORDERED BYANDACTSAMENDATORYTHEREOFANDSUPPLEMENTTHERETO. Nancy HeckJames Crider TITLEDirectorDirector of Administration CONTROL NO. 108595 CONTROLLER DocuSign Envelope ID: 3717C19A-663A-4AD0-AF36-36AF52C04B9D