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Home My WebLink AboutMainscape, Inc./Street/$25,335/Carter Green Sod Installation - ASACzTfshfzHsfdivlijobu4;54qn-Nbs27-3134 DocuSign Envelope ID: 3717C19A-663A-4AD0-AF36-36AF52C04B9D Not Present 4/6/2023 4/6/2023 4/6/2023 Exhibit A DATE PROPOSAL3/7/2023 SERVICE LOCATIONBILLING ADDRESSCUSTOMER CONTACT INFORMATIONBRANCH ADDRESS Crystal EdmondsonMAINSCAPE, INC. Carter Green&CityHall.3400 West 131st. 13418Britton ParkRoadCarmel,IN46074 317)733-2001 Fishers, IN46038Alt: cedmondson@carmel.in.gov PROPERTY NAMEWORK ORDER #PROPOSED BYBRANCH CONTACT Phone: (317) 577-3155BenRoblesFax: (317) 577-3161 SERVICE CODE ANDDESCRIPTION 1524 - SODINSTALLATION DISCRIPTION sod 16,890sq ft oncarter green and cityhall. SPECIFICS, DESCRIPTION, & INSTRUCTIONS SIZE QTY.UOMUNIT PRICETOTAL strip andresod 16,890sqftshown onmap, includes 1inchoftop soiloverentire areas.16,890SF$ 1.50 $ 25,335.00 Notes: TOTAL*:$ 25,335.00 TAXISNOT INCLUDED Conditions: The above price is good for 30 days from date of proposal. Any additional trips to the site caused by the customer for reasons uncontrolled by Mainscape, Inc. will result in a $65.00 trip charge’ per event. No warranty on transplanted material. All material is guaranteed to be as specified. Transplanted plant material is not covered under warranty. All work is to be completed in a workmanlike manner according to standard practices. Mainscape will be responsible for coordinating the marking of public utilities. Any private underground utilities not covered by Indiana 811 will be the responsibility of the owner to locate prior to the commencement of work. This would include underground irrigation and drainage, parking lot lights, private gas, water,or electric lines, etc. Mainscape assumes no responsibility for damage to any private utilities not located by owner. As an option, Mainscape can provide this service to the owner on a time and material basis. All agreements are contingent upon strikes, accidents, or other delays beyond our control. The purchaser is to carry fire, tornado, and other necessary insurance. Mainscape, Inc. is insured for workman's compensation, general liability, and automobile liability. Certificates of insurance are available upon request. Terms: Net due upon receipt, subject to a 2% per month late charge on past due accounts with costs incurred in collection of this contract, including reasonable attorney's fees, to be paid by the purchaser. Acceptance of Proposal: The above prices, specifications, method of payment, conditions and terms of payment are satisfactory and hereby accepted. Mainscape, Inc. is authorized to do the work as specified. Mainscape or Purchaser may cancel this contract at any time upon giving a 30-day notice or upon customer default of payment terms. Purchaser’s SignatureProposed By 3/7/2023BenRoblesOperationsManager Name Title DateName TitleDate DocuSign Envelope ID: 3717C19A-663A-4AD0-AF36-36AF52C04B9D 1432SA - ANNUAL FLOWERSCY 1481 - BUSHHOGGINGEA 1720 - IRRIGATION SERVICESCY 1521 - LANDSCAPE INSTALLATIONEA 1468 - LARGE TREE PRUNINGBALE 1445 - MISC FLOWER CARECF 1199 - MOWING OTHERCY 1451C - MULCH INSTALLATIONEA 1499 - OTHER LANDSCAPE MAINTHR 6360000 - REPAIR TO CUSTOMERLF 1524 - SOD INSTALLATIONLS 1443 - STORM CLEAN-UPSF 1240 - TREE STAKINGSY 2190000A - WARRANTY WORKTN DocuSign Envelope ID: 3717C19A-663A-4AD0-AF36-36AF52C04B9D Carmel Street Department Specifications 2023 Carter Green Sod Installation TheCityofCarmelisrequesting pricing forpurchase ofandinstallation ofRTF TallFescue sodattwo locations, listed below: 1. Carter Green, justSouth ofthePalladium (1Center Green, Carmel, IN46032). 2. CityHall (1Civic Square, Carmel, IN46032), South West ofSouthern Entry Doors, seemap Quote mustinclude pricing forsite workpreparations tobedone, including removal ofoldgrass and levelingoutthesitebefore theinstallation ofnew sod. Seeattached mapforspecified locations. The approximate square footage isbelow: CenterGreen: rdFarWestsideoftheproperty (between 3AveSWandsidewalk): 2areas totaling 400sqft Westsideofthe center sidewalk (where ice rinkcurrently is): 8,600sqft Eastsideofthe center sidewalk (nearamphitheater): 7,500sqft CityHall: West sidebed (neardumpster enclosure): 275sqft South-West area (nearhandicapped parking): 115 sqft Total Square Footage of Area for Sod Installation: 16,890 sq ft rdSodcanbegintobelaidonceicerinkandwintermarkethasbeenremoved (approximately April3, th2023). Contractor musthavesodcompletely installed byApril17, 2023. Contractor istoremove old grass, prepare site, purchase sodandperform installation. Please returnquote viaemailtoCrystal Edmondson atcedmondson@carmel.in.govby4:30pm 3/08/2023. Ifyouhaveanyquestions, please email orcallCarmel Street Department at317-733-2001. DocuSign Envelope ID: 3717C19A-663A-4AD0-AF36-36AF52C04B9D DocuSign Envelope ID: 3717C19A-663A-4AD0-AF36-36AF52C04B9D DocuSign Envelope ID: 3717C19A-663A-4AD0-AF36-36AF52C04B9D 3/15/2023 MAINSCAPE LANDSCAPING FISHERS,, IN 46038 - 108600 13418 BRITTON PARK ROAD City of Carmel ONE CIVIC SQUARE CARMEL, INDIANA 46032-2584 FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997 INDIANA RETAIL TAX EXEMPT CERTIFICATE NO. 003120155 002 0 FEDERAL EXCISE TAX EXEMPT 35-6000972 PURCHASE ORDER NUMBER THIS NUMBER MUST APPEAR ON INVOICES, A/P VOUCHER, DELIVERY MEMO, PACKING SLIPS, SHIPPING LABELS AND ANY CORRESPONDENCE PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION VENDOR SHIP TO PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT EXTENSION Street Department 3400 W. 131st Street Carmel, IN 46074- 317) 733-2001 00351837 UNITPRICEDESCRIPTIONUNITOFMEASUREQUANTITY Page 1 of 1 74985 1206Department:101Fund:General Fund 43-504.00Account: SodInstallation1 $25,335.00 $25,335.00Each 25,335.00SubTotal 25,335.00 Send Invoice To: PLEASE INVOICE IN DUPLICATE DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT SHIPPING INSTRUCTIONS SHIP PREPAID. C.O.D. SHIPMENT CANNOT BE ACCEPTED. PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 PAYMENT A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. CONTROL NO. 108600 ORDERED BY TITLE CONTROLLER Street Department 3400 W. 131st Street Carmel, IN 46074- Lee Higginbotham 317) 733-2001 Commissioner DocuSign Envelope ID: 3717C19A-663A-4AD0-AF36-36AF52C04B9D