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Home My WebLink AboutBPW Minutes 03.15.23Board of Public Works and Safety Meeting Minutes Wednesday, March 15, 2023 – 10:00 a.m. Council Chambers City Hall, One Civic Square MEETING CALLED TO ORDER Board Member Burke called the meeting to order at 10:00 AM MEMBERS PRESENT Board Members Lori Watson and Mary Ann Burke, and Deputy Clerk Jacob Quinn were present. Mayor James Brainard was not present. MINUTES Minutes from the March 1, 2023 Regular Meeting. Board Member Burke moved to approve. Board Member Watson seconded. Minutes were approved 2-0. BID OPENING AND AWARD Quote Opening for 23-STR-02 Reflecting Pool Painting; Board Member Burke opened the quote and read it aloud: Contractor Quote Knauss Property Services $212,500.00 Bid Opening for Digester Gas Piping Replacement Project; John Duffy, Director of the Department of Utilities. The Department of Utilities requested that the bid opening be tabled until April 5th. There wasn’t enough initial interest in the bid due to supply chain issues associated with electrical components of the project. Board Member Burke moved to table. Board Member Watson seconded. Motion approved 2-0 PERFORMANCE BOND RELEASE / REDUCTION APPROVAL REQUESTS Resolution BPW 03-15-23-01; Jackson’s Grant 1B; Erosion Control; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. CONTRACTS Request for Purchase of Goods and Services; Nelson Alarm, LLC; ($48,551.00); Camera Replacements; Additional Services Amendment. Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. DocuSign Envelope ID: 3717C19A-663A-4AD0-AF36-36AF52C04B9D Request for Purchase of Goods and Services; Engledow, Inc; ($53,797.76); 2023 Flower Maintenance. Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Resolution BPW 03-15-23-02; A Resolution of the City of Carmel Board of Public Works and Safety Acknowledging Agreement Between City and Vendor; Traynor & Associates, Inc; ($2,000.00); 560 3rd Ave SW – Appraisal Report. Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; American Structurepoint, Inc; ($1,290,998.00); 22- ENG-03 116th & Hoover Rd RAB 116th St Path from Towne to Spring Mill – Pedestrian Bridge Design; Additional Services Amendment #2; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; American Structurepoint, Inc; ($1,151,961.05); 20- ENG-04 College Ave Rd Improvement – 96th to 106th Street – Construction Engineering; Additional Services Amendment #3; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Convergint Technologies, LLC; ($618,282.07); Genetec Upgrade; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Municipal Emergency Services, Inc; ($1,522,375.14); Cascade System and Self-Contained Breathing Apparatuses; Additional Services Amendment; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Beard Equipment Company, Inc; ($127,692.00); Equipment; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Clark Dietz, Inc; ($276,420.00); 22-ENG-05 99th St. Path from Westfield Blvd to Haverstick Road – Design; Agreement for Professional Services; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; AG Productions, LLC; ($52,800.00); Video Marketing, Content Management and Production; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; CorGroup, LLC; ($22,700.00); 20-ENG-02, College Ave – Garage Replacement; Agreement for Professional Services; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. REQUEST TO USE CITY STREETS/PROPERTY Request to Use Council Chambers; Homeowners Association Meeting; April 20, 2023; 6:45 PM –8:30 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2- 0. Request to Use Midtown Plaza/Monon Blvd; Brews on the Boulevard; July 29, 2023; 10:00 AM – 10:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. DocuSign Envelope ID: 3717C19A-663A-4AD0-AF36-36AF52C04B9D Request to Use Civic Square Gazebo/Lawn and to Use/Close City Streets; Fundraiser; June 3, 2023; 12:00 PM –6:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Use/Close City Streets; CarmelFest Freedom Run; July 4, 2023; 7:00 AM –10:00 AM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Use Civic Square Gazebo/Lawn; Spring Woodwind Studio Recital; May 7, 2023; 12:00 PM –5:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Use Veterans Plaza/Traffic Control; City of Carmel Memorial Day Ceremony; May 26, 2023; 7:00 AM –11:00 AM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Use/Close City Streets; Overbrook Farms HOA Block Party; April 22, 2023; 10:00 AM – 4:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Use Reflecting Pool; Submarine Event; August 12-13, 2023; 7:00 AM –5:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Use/Close City Streets; Sam Costa Half and Quarter Marathon Road Race; March 25, 2023; 7:00 AM –12:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. OTHER Request for Additional Arts Grant Program Agreement; ($42,720.00 Increase); Actors Theatre of Indiana, Inc; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Additional Arts Grant Program Agreement; ($48,950.00 Increase); Carmel Symphony Orchestra, Inc.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Additional Arts Grant Program Agreement; ($7,120.00 Increase); Indiana Wind Symphony; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Additional Arts Grant Program Agreement; ($14,240.00 Increase); Gregory Hancock Dance Theatre, Inc.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Additional Arts Grant Program Agreement; ($17,000.00 Increase); Gregory Hancock Dance Theatre, Inc.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Additional Arts Grant Program Agreement; ($37,380.00 Increase); Booth Tarkington Civic Theatre; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. DocuSign Envelope ID: 3717C19A-663A-4AD0-AF36-36AF52C04B9D Request for Additional Arts Grant Program Agreement; ($16,020.00 Increase); The CAT, Ltd.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Resolution BPW 03-15-23-04; A Resolution of the City of Carmel Board of Public Works Acknowledging Arts Grant; ($175,000.00); The Great American Songbook Foundation; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Resolution BPW 03-15-23-03; A Resolution of the City of Carmel Board of Public Works and Safety Approving the Appointment of the Fire Chief’s Executive Assistants; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Waiver of BPW Resolution No. 04-28-17-01/ Temporary Construction Entrance; Between Carmel Drive and 111th Street; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Waiver of BPW Resolution No. 04-28-17-01/ Lane Restriction; 889 Bridle Circle; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Waiver of BPW Resolution No. 04-28-17-01/ Path Closure; 307 East City Center Drive; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Waiver of BPW Resolution No. 04-28-17-01/ Lane Restrictions; 1705 W 116th Street; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Lane & Road Closure/ Sidewalk Closure/Open Pavement Cuts; 175 S Rangeline Road; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Waiver of City Code 6-145 (Application of Outdoor Burning Regulations); 4100 W 121st Street; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Stormwater Technical Standards Waiver; Irsay Pond, 116th & Clay Center Road; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Consent to Encroach and Variance; 12517 Brompton Road; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. ADD-ONS Crystal Edmondson, Operations Manager for the Carmel Street Department, recommended awarding the Quote for 23-STR-02 Reflecting Pool Painting to Knauss Property Services as they were the lowest, responsive bidder. Board Member Burke moved to award the bid to Howard Asphalt, LLC in the amount of $212,500.00. Board Member Watson seconded. Bid Award approved 3-0. Board Member Burke moved to add-on and item to the agenda. Board Member Watson seconded. Motion approved 2-0. Request for Purchase of Goods and Services Kenney Machinery, LLC; ($145,402.31); Equipment. Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. DocuSign Envelope ID: 3717C19A-663A-4AD0-AF36-36AF52C04B9D ADJOURNMENT Board Member Burke adjourned the meeting at 10:07 a.m. APPROVED: ____________________________________ Sue Wolfgang – City Clerk _____________________________________ Mayor James Brainard ATTEST: __________________________________ Sue Wolfgang – City Clerk DocuSign Envelope ID: 3717C19A-663A-4AD0-AF36-36AF52C04B9D