HomeMy WebLinkAboutBPW Minutes 03.01.23Board of Public Works and Safety Meeting
Minutes
Wednesday, March 1, 2023 – 10:00 a.m.
Council Chambers City Hall, One Civic Square
MEETING CALLED TO ORDER
Mayor Brainard called the meeting to order at 10:01 AM
MEMBERS PRESENT
Mayor James Brainard, Board Members Lori Watson and Mary Ann Burke, and City Clerk Sue
Wolfgang were present.
MINUTES
Minutes from the February 15, 2023 Regular Meeting. Board Member Burke moved to approve. Board
Member Watson seconded. Minutes were approved 3-0.
BID OPENING AND AWARD
Bid Award for Project # 20-ENG-04 - Road Improvements College Ave (96th to 106th Street)
Jeremy Kashman, City Engineer, recommended awarding the bid to Rieth-Riley Construction Co., Inc.
as they were the lowest, responsive bidder. Board Member Burke moved to award the bid to Rieth-Riley
Construction Co., Inc in the amount of $13,585,815.00. Board Member Watson seconded. Bid Award
approved 3-0.
Bid Award for Project 23-STR-01 - 2023 Paving Program
Crystal Edmondson, Operations Manager, recommended awarding the bid to Howard Asphalt, LLC as
they were the lowest, responsive bidder. Board Member Burke moved to award the bid to Howard
Asphalt, LLC in the amount of $3,641,478.16. Board Member Watson seconded. Bid Award approved
3-0.
CONTRACTS
Request for Purchase of Goods and Services; Yardberry Landscape and Excavating Company; (No Cost
Change); 20-ENG-07 106th Street Path Penn to College; CO #1; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Fredericks, Inc; ($49,667.00); Repair EIFS Over
Front entry – Station 42; Additional Services Amendment; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
DocuSign Envelope ID: D44A0317-A70F-4F0F-9017-1CF02E5D29D2
Request for Purchase of Goods and Services; Pediatric Emergency Standards, Inc; ($7,345.00);
Handtevy Mobile Agreement; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Lithko Restoration Technologies, LLC; (-76,192.00);
Sophia Square Waterproofing; CO #2; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; 3D Company, Inc; (99,360.21); 20-ENG-02 106th and
College Ave RAB; CO #1; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Yardberry Landscape and Excavating Company; (-
$89,075.77); 20-ENG-07 106th Street Path Penn to College; CO #2, Final; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3-0.
Resolution BPW 03-01-23-01; A Resolution of the City of Carmel Board of Public Works and Safety
Acknowledging Agreement Between City and Vendor; Volkert, Inc; ($76,200.00); 20-ENG-06
Haverstick Multi-Use Path (96th St to 99th St)/Appraisal and Negotiation Services; Additional
Services Amendment; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3-0.
Request for Purchase of Goods and Services; Insight Public Sector, Inc; ($87,850.92); Network
Lease and Equipment; Additional Services Amendment #2; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Midwest Landscape Industries, Inc; ($65,255.00); 2023
Flower Installation; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3-0.
Request for Purchase of Goods and Services; Rieth-Riley Construction Co., Inc.;
($13,585,815.00); 20-ENG-04 - Road Improvements College Ave (96th to 106th Street) –
Construction; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
Request for Purchase of Goods and Services; The Etica Group, Inc; ($171,000.00); 22-ENG-02
116th St Path from Michigan Rd to Towne Rd – Design; Professional Services; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
REQUEST TO USE CITY STREETS/PROPERTY
Request to Use / Close City Streets; Artmobilia – Shift Road Rally; September 10, 2023; 6:00 AM –
10:00 AM; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
Request to Use / Close City Streets / Monon & Main Plaza / Midtown Plaza; Artomobilia – Lotus –
Palooza; September 9, 2023; 6:00 AM – 9:00 PM; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3-0.
DocuSign Envelope ID: D44A0317-A70F-4F0F-9017-1CF02E5D29D2
Request to Use / Close City Streets; Artmobilia – Spring Rally, Keystone 10000; May 6, 2023; 4:00
PM – 9:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
Request to Use / Close City Streets / Civic Square Fountain Area / Civic Square Gazebo/Lawn; Battle
of the Bands Music Festival; April 15, 2023; 12:00 PM – 10:00 PM; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
Request to Use Palladium Paver Patio; Wedding; September 16, 2023; 2:00 PM –8:00 PM; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request to Use Midtown Plaza; Movies at Midtown; May 2 – October 31, 2023; Tuesdays: 12:00 PM
and 6:00 PM, Thursdays: 6:00 PM; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 3-0.
Request to Use Midtown Plaza; Midtown Music Mondays; May 1 – October 30, 2023; Every Monday
(Except Holidays); 4:30 PM – 7:30 PM; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 3-0.
Request to Use Carter Green (Civic Square Gazebo as Backup); Religious Procession/Public Prayer
(No road or street closures have been requested for the procession, but traffic control is requested at
major intersections); June 11, 2023; 9:00 AM –7:00 PM; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3-0.
Request to Use Civic Square Gazebo/Lawn and Civic Square Fountain Area; Wedding; June 16, 2023;
3:00 PM –6:00 PM; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3-0.
Request for Meet Me on Main in the Carmel Arts and Design District; March 11/April 8/May 13/June
10/July 8/August 12/September 9/October 14/November 11/December 9, 2023; 3:00 PM – 9:00 PM;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
OTHER
Request for Waiver of BPW Resolution No. 04-28-17-01/ Lane Restriction; East Main Street; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Waiver of BPW Resolution No. 04-28-17-01; 11204 Westfield Blvd; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Road Closure/ Open Pavement Cut; Jackson’s Grant Village, 116th Street; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Secondary Plat; The Courtyards of Carmel, Section 3; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
ADD-ONS
Board Member Burke moved to add two add-on items to the agenda. Board Member Watson seconded.
Adding of items approved 3-0.
DocuSign Envelope ID: D44A0317-A70F-4F0F-9017-1CF02E5D29D2
Request for Purchase of Goods and Services
Powers & Sons Construction Company, Inc; ($1,329,000.00); Clay Township Center Addition.
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Proposal Opening
Solar Panel Installation Request for Proposal at the Westside Facility.
Board Member Watson opened the bids and read the companies aloud:
Huston Electric, Inc
Solar Energy Solutions, LLC
Retro Tech Systems
ADJOURNMENT
Mayor James Brainard adjourned the meeting at 10:10 a.m.
APPROVED: ____________________________________
Sue Wolfgang – City Clerk
_____________________________________
Mayor James Brainard
ATTEST:
__________________________________
Sue Wolfgang – City Clerk
DocuSign Envelope ID: D44A0317-A70F-4F0F-9017-1CF02E5D29D2