HomeMy WebLinkAboutBPW Minutes 04.05.23Board of Public Works and Safety Meeting
Minutes
Wednesday, April 5, 2023 – 10:00 a.m.
Council Chambers City Hall, One Civic Square
MEETING CALLED TO ORDER
Board Member Burke called the meeting to order at 10:02 AM
MEMBERS PRESENT
Board Members Lori Watson and Mary Ann Burke, and Deputy Clerk Jacob Quinn were present.
Mayor James Brainard was not present.
MINUTES
Minutes from the March 15, 2023 Regular Meeting. Board Member Burke moved to approve. Board
Member Watson seconded. Minutes were approved 2-0.
BID OPENING AND AWARD
Bid Opening for Digester Gas Piping Replacement Project; Board Member Burke opened the bids and
read them aloud:
Contractor Bid
Maddox Industrial, LLC $4,390,000.00
Quote Opening for 23-STR-04 Road Preservation at Cherry Creek; Board Member Burke opened the
quotes and read them aloud:
Contractor Quote
National Pavement Maintenance $65,070.00
All Star Paving, Inc $72,750.00
PERFORMANCE BOND RELEASE / REDUCTION APPROVAL REQUESTS
Resolution BPW 04-05-23-06; Sunrise on the Monon Phase 5; Storm Sewer; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3-0.
Resolution BPW 04-05-23-07; 4160 E. 96th Street; Erosion Control; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Resolution BPW 04-05-23-08; Waterfront at West Clay Section 2C; Street Signs; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
DocuSign Envelope ID: A05EB794-4E8D-4CBB-BD32-DEE1134F9112
Resolution BPW 04-05-23-09; Waterfront at West Clay Section 5A; Right of Way; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
CONTRACTS
Request for Purchase of Goods and Services; Howard Asphalt LLC d/b/a Howard Companies;
($3,641,478.16); 2023 Paving Program; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; D. & L.S., Inc./ d/b/a Office Keepers; ($17,874.00);
Cleaning Services; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 2-0.
Request for Purchase of Goods and Services; Ellis OD, LLC; ($4,000.00); Professional Services –
Department Organizational Workshops; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 2-0.
Resolution BPW 04-05-23-01; A Resolution of the City of Carmel Board of Public Works and Safety
Acknowledging Agreement Between City and Vendor; Indiana Department of Transportation;
($1,000,000.00); Local Roads and Bridges Matching Grant; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; A Cut Above Catering, LLC; ($3,074.18); Catering for
Holocaust Remembrance Ceremony; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Pyrotecnico Fireworks, Inc.; ($79,500.00); Fireworks
Display; Additional Services Amendment; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Mainscape, Inc.; ($25,335.00); Sod Installation;
Additional Services Amendment; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 2-0.
Request for Purchase of Goods and Services; The Taylor Realty Group, P.C.; ($2,055.00); 560 3rd
Ave SW – Appraisal Services; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Engledow, Inc.; ($49,301.00); Sophia Square Topiaries;
Additional Services Amendment; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 2-0.
Resolution BPW 04-05-23-02; A Resolution of the City of Carmel Board of Public Works and Safety
Acknowledging Agreement Between City and Vendor; Flock Group, Inc; ($49,000.00); Falcon and
Falcon Flex Camera/Additional Services Agreement; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; College Avenue Design, LLC d/b/a Sweet Event
Planning; ($15,000.00); Event Planning Services – Brews on the Boulevard; Additional Services
Amendment; Nancy Heck, Director of Community Relations and Economic Development
DocuSign Envelope ID: A05EB794-4E8D-4CBB-BD32-DEE1134F9112
Resolution BPW 04-05-23-03; A Resolution of the City of Carmel Board of Public Works and Safety
Acknowledging Agreement Between City and Vendor; Knauss Property Services, LLC;
($212,500.00); Reflecting Pool Painting; Additional Services Amendment; Matt Higginbotham,
Street Commissioner
Resolution BPW 04-05-23-04; A Resolution of the City of Carmel Board of Public Works and Safety
Acknowledging Agreement Between City and Vendor; Marathon Pipe Line, LLC; Encroachment
Agreement; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2-0.
Resolution BPW 04-05-23-05; A Resolution of the City of Carmel Board of Public Works and Safety
Acknowledging Agreement Between City and Vendor; Shepherd Insurance, LLC; ($6,000.00);
Consulting Fees; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2-0.
Request for Purchase of Goods and Services; Berrnath, LLC; ($48,875.00); Falcon Asphalt Repair
Hotbox; Board Member Burke moved to approve. Board Member Watson seconded. Request approved
2-0.
Request for Purchase of Goods and Services; Rollfast, Inc.; ($37,700.00); Professional Services for
Bike Carmel Events; Additional Services Amendment; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Comcast Business; ($2,377.55); Monthly Service;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; St. Vincent Health, Wellness and Preventive Care
Institute, Inc.; ($75,432.00); Firefighter Physicals; Additional Services Amendment; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; St. Vincent Health, Wellness and Preventive Care
Institute, Inc.; ($31,430.00); Firefighter Physicals; Additional Services Amendment; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Stryker Sales, LLC; ($31,407.00); LifePak 15
Preventative Maintenance; Additional Services Amendment; Chief David Haboush, Carmel Fire
Department
Request for Materials Transfer Agreement; Verily Viral Pathogen Testing Services; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Rieth-Riley Construction Inc.; ($201,137.72); 20-ENG-
01 Smoky Row Road Reconstruction from Old Meridian Road to Rangeline Road; CO #7; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
REQUEST TO USE CITY STREETS/PROPERTY
Request to Acknowledge Approval to Use the Japanese Garden; Wedding; April 3, 2023; 1:00 PM –
4:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2-0.
DocuSign Envelope ID: A05EB794-4E8D-4CBB-BD32-DEE1134F9112
Request to Use/Close City Streets and Carter Green; Bolt for the Heart 5K; November 23, 2023; 5:00
AM – 11:00 AM; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2-0.
Request to Use Carter Green; Equity Event; July 16, 2023; 10:00 AM – 10:00 PM; Carmella Sparrow,
Communities Allied for Racial Equity
Request to Use/Close City Streets/Carter Green/Civic Square Fountain Area, Gazebo and Lawn;
CarmelFest; July 2-4, 2023; 1:00 PM – 10:00 PM; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2-0.
Request to Use City Hall Parking Lot/City of Carmel Stage; CarmelFest Kids Zone; July 3-4, 2023;
5:00 AM – 11:00 PM; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 2-0.
Request to Use Civic Square Gazebo/Lawn; Indianapolis-Carmel Children’s Festival; April 29, 2023;
7:30 AM – 4:00 PM; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 2-0.
Request to Use Carter Green; Cheftacular; May 1, 2023; 11:00 AM – 9:30 PM; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 2-0.
Request to Use Midtown Plaza; Grads on the Grass; May 26, 2023; 11:00 AM – 4:00 PM; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request to Use Carter Green and Use/Close City Streets (Updated); Religious Procession/Public
Prayer; June 11, 2023; 9:00 AM –7:00 PM; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 2-0.
Request to Add Temporary No Parking Signs; Tour Bus Parking; April 14, 2023; 12:00 PM – 1:30
PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-
0.
Request to Use Civic Square Gazebo/Lawn; Police Memorial; May 3, 2023; 8:00 AM – 8:00 PM;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request to Use Caucus Room; Retirement Outreach Program; May 31 and June 1, 2023; 11:00 AM –
1:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2-0.
Request to Use/Close City Streets; Carmel 5K for Haiti; July 29, 2023; 4:00 AM – 12:00 PM; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request to Use City of Carmel Stage; Carmel International Arts Festival; September 23-24, 2023;
6:00 AM – 6:00 PM; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 2-0.
Request to Use City Sidewalks/Monon Greenway; Fundraiser for Brain Cancer Research; May 20,
2023; 7:00 AM – 5:00 PM; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 2-0.
DocuSign Envelope ID: A05EB794-4E8D-4CBB-BD32-DEE1134F9112
Request to Use Palladium East Courtyard; Event for Lake Forest Ferrari; May 5, 2023; 3:00 PM –
10:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2-0.
Request to Use Midtown Plaza (Updated); Group Fitness Class; April 22, 2023; 8:00 AM – 11:00 AM;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request to Use Monon & Main Plaza; Placing a Giant Floor Piano for the American Pianists Awards;
April 20, 2023; 3:30 PM – 6:30 PM; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 2-0.
OTHER
Request for Additional Arts Grant Program Agreement; ($2,670.00 Increase); Central Indiana Dance
Ensemble; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2-0.
Uniform Conflict of Interest Disclosure Statement; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2-0.
Request for Petition to Vacate a Public Right of Way; LOR/1933 Lounge Redevelopment Project;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Curb Cut Vacation/ Curb Cut; 912 Auman Drive East; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Request for Lane Restrictions/ Road Closure/Open Pavement Cut; 401 1st Ave NE; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Stormwater Technical Standards Waiver; 1701 E 116th Street; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Stormwater Technical Standards Waiver; 11841 Pebblebrook Lane; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Stormwater Technical Standards Waiver; Carmel Clay History Museum, 211 1st Street
SW; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Stormwater Technical Standards Waiver; Range Line Road Mixed-Use Development, 175
S Range Line Road; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 2-0.
Request for Stormwater Technical Standards Waiver; Chick-Fil-A, 9965 N Michigan Road; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Consent to Encroach and Variance; 9650 Prairiewood Way; Board Member Burke moved
to approve. Board Member Watson seconded. Request approved 2-0.
ADJOURNMENT
Board Member Burke adjourned the meeting at 10:08 a.m.
DocuSign Envelope ID: A05EB794-4E8D-4CBB-BD32-DEE1134F9112
APPROVED: ____________________________________
Sue Wolfgang – City Clerk
_____________________________________
Mayor James Brainard
ATTEST:
__________________________________
Sue Wolfgang – City Clerk
DocuSign Envelope ID: A05EB794-4E8D-4CBB-BD32-DEE1134F9112