HomeMy WebLinkAboutBPW-09-06-06
City of Carfilel
c~1:~':~:;'MEE TIN G
NOTICE
CARMEL BOARD OF PUBLIC
WORKS
WEDNESDAY, SEPTEMBER 6, 2006
AT 10:00 A.M.
COUNCIL CHAMBERS
CARMEL CITY HALL
ONE CIVIC SQUARE
NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD
OF PuBLIC WORKS WILL HOLD A MEETING ON WE~NESDA Y,
SEPTEMBER 6, 2006, AT 10:00 A.M. IN THE COUNCIL
CHAMBERS, CITY HALL, ONE CIVIC SQUARE.
THE PURPOSE OF THE MEETING IS CITY BUSINESS.
ONE CIVIC SQUARE CARMEL, INDIANA 46032 311/511-2414
City of Cartnel
Office of the
Clerk-Treasurer
BOARD OF PUBLIC WORKS & SAFETY MEETING
AGENDA
WEDNESDA Y, SEPTEMBER 6, 2006 - 10:00 A.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MEETING CALLED TO ORDER
2. MINUTES
a. Minutes from the August 16, 2006 Regular Meeting
3. BIDOPENING/AWARDS
a. Bid Opening for Wastewater Treatment Plant Storage Building; John Duffy,
Director of the Department of Utilities
b. Bid Opening for the 2006-2007 Salt Bid; David Klingensmith, Street Commissioner
c. Bid Opening for the Westfield Blvd Water Main Extension; John Duffy, Director of
the Department of Utilities
4. PERFORMANCE RELEASES
a. Resolution No. BPW- 09-06-06-02; The Village of West Clay, Section 6002;
Common Sidewalks; Kevin Krulik, Brenwick Development
b. Resolution No. BPW- 09-06-06-03; The Village of West Clay, Section 9002; Streets;
Kevin Krulik, Brenwick Development
c. Resolution No. BPW- 09-06-06-04; The Village of West Clay, Section 10004-B;
Streets, Curbs and Gutters, Asphalt Path; Kevin Krulik, Brenwick Development
4. CONTRACTS
a. (This contract was signed but was not on the agenda on August 16,2006) Request
for Purchases of Goods and Services; (Bid A ward) Western Water Supply Wells
($232,752.00); Ortman Drilling; John Duffy, Director of the Department of Utilities
b. Request for Purchases of Goods and Services; Calumet Asphalt Paving; (Bid
Award); 3'd Avenue SW and 4th Avenue SE Reconstruction; ($688,927.07);
Michael McBride, City Engineer
c. Request for Purchases of Goods and Services; Indiana Renovations; ($14,518.00);
Chief Douglas Callahan, Carmel Fire Department
ONE CIV]C SQUARE CARMEL. INDIANA 46032 3] 7/57].2414
5. USE OF CITY FACILITIES
a. Request to Use Gazebo and Common Grounds; Wedding; April 21, 2007; 2:00
p.m. to 7:00 p.m.; Rehearsal; April 20, 2007; 5:00 p.m.; Justin Richards and Leslie
Luke
b. Request to Use Gazebo and Common Grounds; Wedding; April 28, 2007; 12:00
p.m. to 4:30 p.m.; Rehearsal; April 27, 2007; 5:30 p.m. to 8:30 p.m.; Kahren Pelzer
and Benjamin Counce
c. Request to Use Gazebo and Common Grounds; Wedding; April 14, 2007; 9:00
a.m. to 5:00 p.m.; Rehearsal; April 13, 2007; 5:00 p.m. to 8:00 p.m.; Diane Batza
d. Request to Use Gazebo and Common Grounds; Wedding; September 17, 2006;
5:00 p.m. to 8:00 p.m.; Rehearsal; September 15,2006; 5:00 p.m. to 7:00 p.m.;
Kevin Cole and Angela Osborne
e. Request to Use Gazebo and Common Grounds; Citizens Academy Association;
September 20,2006 at 7:00 p.m.; Ann Gallagher, Carmel Police Department
f. Request to Use Gazebo and Common Grounds; Memorial; May 2, 2007; 6:00 p.m.
to 8:00 p.m.; Ann Gallagher, Carmel Police Department
g. Request to Use Council Chamber; Various Dates: Meeting; Bret Clement, Hoosier
Daylily Society
h. Request to CloselUse City Streets; Jefferson Roundabout; Neighborhood Picnic;
September 10, 2006; 4:00 p.m. to 8:00 p.m.; Woodfield Homeowner Association
1. Request to CloselUse City Streets; See Attached Map; Walk/Run; Friday,
September 22nd; 5:30 p.m. to 7:00 p.m.; Forest Dale PTO
J. Request to CloselUse City Streets; Bike Race; Saturday, September 16th; 6:30 a.m.
to 1:00 p.m.; Aaron Stump, Carmel Clay Parks and Recreation
k. Request to CloselUse City Streets; Stanhope Street; September 11 through
September 14th, 2006; Keep Indianapolis Beautiful; Kevin Krulik, Brenwick
Development
I. Request to CloselUse City Streets; Walk/Run for Homecoming; Saturday,
September 2, 2006; and Homecoming Parade; Friday, September 8, 2006; 1:00
p.m.; Lee Lonzo, Assistant Principal
m. Request to CloselUse City Streets; Copperwood Drive; Neighborhood Picnic;
September 16, 2006; 4:00 p.m. to 10:00 p.m.; Copperwood Homeowners Association
6. OTHER
a. Resolution No. BPW -09-06-06-01; A Resolution of the City of Carmel Board of
Public Works and Safety Authorizing condemnation of Certain Real Property;
John Duffy, Director of the Department of Utilities
b. Request for Memorandum of Understanding; Douglas Haney, City Attorney
c. Request for Secondary Plat Approval; Concord Village; Street Name Changes;
William Akers, Carmel Communication Center
d. Request for Water Availability Approval; The Woods at Lion Creek; John
Edwards, JC Developers
e. Request for Water Availability Approval; The Sanctuary @ 116t\ Section 1; Mitch
Hansel, Paul I Cripe, Inc.
f. Request for Water Availability Approval; The Sanctuary @ 116'\ Section 2; Mitch
Hansel, Paul I Cripe, Inc.
g. Request for Water Availability Approval; The Sanctuary @ 116th, Section 3; Mitch
Hansel, Paul I Cripe, Inc.
h. Request for Water Availability Approval; The Village of West Clay; Section 6002;
Jason Schlafer, Beazer Homes
i. Request for Commercial Curb Cut Approval; Southwest Corner 96th Street and
Meridian Street; Brad Williams, Landmark Properties
7. ADJOURNMENT
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BOARD OF PUBLIC WORKS & SAFETY MEETING
MINUTES
WEDNESDAY, SEPTEMBER 6,2006 -10:00 A.M.
COUNCIL CHAMBERS I CITY HALL lONE CIVIC SQUARE
MEETING CALLED TO ORDER
Mayor James Brainard called the meeting to order at 10:00 a.m.
MEMBERS PRESENT
,
Mayor James Brainard, Board Members Mary Ann Burke and Lori Watson; Deputy Clerk Treasurer,
Sandra Johnson
MINUTES
I The Minutesfor the August 16,2006 Regular Meeting were approved 3 - O.
BID OPENING/ AWARDS
Bid Ovenin!! for Water Treatment Plant Stora!!e Buildin!!: Mavor Brainard ovened and read the bids
aloud:
Company
Bid Amount
The Gale Tschour Company
Myers Construction
M. K. Betts
Patterson Horth
$ 404,000.00
$ 390,000.00
$419,000.00
$363,000.00
The bids were given to John Duffy, Director of the Department of Utilities for review and
recommendation at the next meeting.
Bid Oven in" for 2006-2007 Salt Bid: Mawr Brainard ovened and read the bids aloud:
Company
Bid Amount
I
Cargil
$360,230.00
The bids were given to David Klingensmith, Street Commissioner. Mr. Klingensmith asked that the bid
be awarded to the sole bidder, Cargil. Mayor Brainard moved to approve. Board Member Burke
seconded. Award approved 3-0.
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Bid Oveninf! for Westfield Blvd Water Main Extension: Mavor Brainard ovened and read the bids
aloud:
A bid from Atlas Excavating was received at the meeting by Deputy Clerk. Sandra Johnson at 10:02
a.m. The bid was marked late and given to the Board. There was brief discussion regarding if the
Board could accept the bid. The bid was declined and returned to Atlas Excavating.
Company
Bid Amount
Culy Construction
Sam Donnelly
Infrastructure Contractors
$174,320.00
$293,848.00
$169,000.00
The bids were given to John Duffy, Director of the Department of Utilities for review and
recommendation at the next meeting.
PERFORMANCE RELEASES
Resolution No. BPW- 09-06-06-02: The Villaf!e of West Clav. Section 6002: Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3-0.
Resolution No. BPW- 09-06-06-03: The Villaf!e of West Clav. Section 9002: Streets: Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Resolution No. BPW. 09-06-06-04: The Villaf!e of West Clav. Section 10004-B: Streets. Curbs and
Gutters, Asvhalt Path: Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3-0.
CONTRACTS
(This contract was sif!ned but was not on the Qf!enda on AUf!ust 16.2006) Reauest for Purchases of
Goods and Services: (Bid A ward) Western Water Suvvlv Wells ($232.752.00): Ortman Drillinf!:
Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0.
Reauest for Purchases of Goods and Services: Calumet Asvhalt Pavinf!: (Bid Award): 3rd Avenue SW
and 4'1. Avenue SE Reconstruction; ($688.927.07); Mayor Brainard moved to approve. Board Member
Burke seconded. Request approved 3.0.
Reauest for Purchases of Goods and Services: Indiana Renovations; ($14.518.00): Mayor Brainard
moved to approve. Board Member Burke seconded. Request approved 3-0.
USE OF CITY FACILITIES
Reauest to Use Gazebo and Common Grounds: Weddinf!; Avril 21. 2007: 2;00 v.m. to 7;00 V.m.;
Rehearsal: Avril 20. 2007: 5:00 V.m.; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 3-0.
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ReQuest to Use Gazebo and Common Grounds: Weddinl!: Avril 28. 2007: 12:00 V.m. to 4:30 V.m.;
Rehearsal; Avril 27. 2007: 5:30 V.m. to 8:30 V.m.: Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3.0.
ReQuest to Use Gazebo and Common Grounds: Weddinl!: Avril 14. 2007: 9:00 a.m. to 5:00 V.m.:
RehearsQI: Avril 13. 2007; 5:00 V.m. to 8:00 V.m.: Board Member Burke moved to approve. Board
Member WQtson seconded. Request approved 3-0.
ReQuest to Use Gazebo and Common Grounds: Weddinl!: Sevtember 17.2006; 5:00 V.m. to 8:00 V.m.:
Rehearsal: Sevtember 15. 2006: 5:00 v.m. to 7:00 V.m.: Board Member Burke moved to approve.
Board Member Watson seconded. Request approyed 3-0.
ReQuest to Use Gazebo and Common Grounds: Citizens Academv Association: Sevtember 20. 2006 at
7:00 v.m.: Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
ReQuest to Use Gazebo and Common Grounds: Memorial; Mav 2.2007: 6:00 V.m. to 8:00 v.m.; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Reauest to Use Council Chamber: Various Dates; Meetinl!; Bret Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
ReQuest to Close/Use Citv Streets; Jefferson Roundabout: Neil!hborhood Picnic; Sevtember 10. 2006:
4:00 v.m. to 8:00 v.m.: Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3-0.
ReQuest to Close/Use Citv Streets: See Attached Mav: Walk/Run: Friday. Sevtember 22nd: 5:30 V.m.
to 7:00 V.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
ReQuest to Close/Use Citv Streets; Bike Race; Saturday. Sevtember 16th: 6:30 a.m. to 1:00 V.m.; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
ReQuest to Close/Use Citv Streets: Stanhove Street; Sevtember 11 throul!h Sevtember 14th. 2006: Keev
lndianavolis Beautiful; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3-0.
Reauest to Close/Use Citv Streets: Walk/Run for Homecominl!: Saturday. Sevtember 2. 2006: and
Homecominl! Parade: Friday. Sevtember 8. 2006; 1 ;00 v.m.; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3-0.
ReQuest to Close/Use Citv Streets: Covverwood Drive: Neil!hborhood Picnic: Sevtember 16.2006:
4:00 v.m. to 10:00 V.m.: Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3-0.
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OTHER
Resolution No. BPW-09-06-06-01: A Resolution of the Citv of Carmel Board of Public Works and
Safetv Authorizinl! condemnation of Certain Real Prooertv: Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3-0.
ReQuest for Memorandum of Understandinl!: Mayor Brainard moved to approve. Board Member
Burke seconded. Request approved 3-0.
ReQuest for Secondarv Plat Aooroval: Concord Villal!e: Street Name Chanl!es: Mayor Brainard
moved to approve. Board Member Burke seconded. Request approved 3-0.
ReQuest for Water Availabilitv Aooroval: The Woods at Lion Creek: Mayor Brainard moved to
approve. Board Member Burke seconded. Request approved 3-0.
ReQuest for Water Availabilitv Aooroval: The Sanctuary @ 116,h, Section 1: Mayor Brainard moved to
approve. Board Member Burke seconded. Request approved 3-0.
ReQuest for Water Availabilitv Aooroval: The Sanctuary @ 116'''. Section 2: Mayor Brainard moved to
approve. Board Member Burke seconded. Request approved 3-0.
ReQuest for Water Availabilitv Aooroval: The Sanctuarv @ 116/h. Section 3: Mayor Brainard moved to
approve. Board Member Burke seconded. Request approved 3-0.
ReQuest for Water A vailabilitv Aooroval: The Villal!e of West Clay: Section 6002: Mayor Brainard
moved to approve. Board Member Burke seconded. Request approved 3-0.
ReQuest for Commercial Curb Cut Aooroval: Southwest Corner 96,h Street and Meridian Street:
Mayor Brainard moyed to approve. Board Member Burke seconded. Request approved 3-0.
ADD-ON
ReQuest to add item to Al!enda: Mayor Brainard moved to approve. Board Member Burke seconded.
Request approved 3-0.
Requestfor Emergency Withdraw from Deferred Compensation: Melissa Kehl ($1650.91): Mayor
Brainard moved to approve, Board Member Burke seconded. Request approved 3-0.
ADJOURNMENT
Mayor James Brainard adjourned the Meeting at 10:21 a.m.
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Approved,
Di a L. Cordray, lA
C erk- Treasurer
na L. Cordray, lAM
Clerk-Treasurer
L~
M#r James Brainard