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Paperless Packet for BPW 05.17.23
Board of Public Works and Safety Meeting Agenda Wednesday, May 17th, 2023 – 10:00 a.m. Council Chambers City Hall, One Civic Square MEETING CALLED TO ORDER 1.MINUTES a.Minutes from the May 3rd, 2023, Regular Meeting 2.BID OPENING AND AWARD a.Bid Award for BPW 23-STR-05 Path Preservation; Matt Higginbotham, Street Commissioner 3.PERFORMANCE BOND REDUCTION APPROVAL REQUEST a.Resolution BPW 05-17-23-02; Ambleside Sections 1A / 1B; Street Signs; Platinum Properties Management Co. b.Resolution BPW 05-17-23-03; Sunrise on the Monon Phase 5; Roadway Improvements; Sunrise Residential, LLC 4.CONTRACTS a.Request for Purchase of Goods and Services; College Avenue Design, LLC; ($5.500.00); Art of Wine/Brews on the Blvd Entrance Display; Additional Services Amendment #2; Nancy Heck, Director of the Department of Community Relations b.Request for Purchase of Goods and Services; Tandem Mobility, LLC; ($90,000.00); Renewal of Services for Bike Share Program; Amendment #1 to Master Services Agreement; Mike Hollibaugh, Director of Department of Community Services c.Request for Purchase of Goods and Services; Beam, Longest & Neff, LLC; ($13,950.00); 20-ENG-12 Main Street Path; Appraisal & Buyer's Agent Services: Jeremy Kashman, City Engineer d.Request for Purchase of Goods and Services; CrossRoad Engineers, P.C.; ($25,000.00); ROW Services; Additional Services Amendment #7; Jeremy Kashman, City Engineer e.Request for Purchase of Goods and Services; DLZ Indiana, LLC; ($431,000.00); Design, ROW Engineering, Design Plans and Bid Docuements; Additional Services Amendment #2; Jeremy Kashman, City Engineer f.Request for Purchase of Goods and Services; GAI Consultants, Inc.; ($242,790.00); 106th Street & Westfield Blvd RAB; Additional Services Amendment #2; Jeremy Kashman, City Engineer g.Request for Purchase of Goods and Services; The Taylor Realty Group, P.C., ($9,630.00); Main Street Path; Jeremy Kashman, City Engineer h.Request for Purchase of Goods and Services; Gibson Teldata, Inc.; ($156,377.25); 3- year Lease of Phone Equipment; Timothy Renick, Director of Information and Communication Systems i.Request for Purchase of Goods and Services; Officeworks Services, LLC; ($84,500.00); Office Furniture and Fixtures; Additional Services Amendment; Timothy Renick, Director of Information and Communication Systems j.Request for Purchase of Goods and Services; Intera Incorporated; ($33,963.00); Feasibility Production Well Study; John Duffy, Director of the Department of Utilities k.Request for Purchase of Goods and Services: Howard Asphalt, LLC; 23-STR-01 Paving Program; ($15,070.00); Additional MOT for CC&T; CO #1; Matt Higginbotham, Street Commissioner l.Request for Purchase of Goods and Services: Howard Asphalt, LLC; 23-STR-01 Paving Program; ($28,545.00); Additional Concrete; CO #2; Matt Higginbotham, Street Commissioner m.Request for Purchase of Goods and Services: Howard Asphalt, LLC: 23-STR-01 Paving Program; ($77,625.00); Additional Plunge Mill Line Item; CO# 3 Matt Higginbotham, Street Commissioner 5.REQUEST TO USE CITY STREETS/PROPERTY a.Request to Use Carter Green; Wedding; September 16, 2023; 2:00 PM – 8:00 PM (Rehearsal September 15, 2023; 5:00 PM – 6:00 PM); Amanda Ahern, Hotel Carmichael b.Request to Use Carter Green; Wedding; July 29, 2023; 2:00 PM – 7:00 PM (Rehearsal July 28, 2023; 5:00 PM – 6:00 PM); Amanda Ahern, Hotel Carmichael c.Request to Use Midtown Plaza and Parking Spots; NBA Draft Viewing Party; June 22, 2023; 3:00 PM – 10:00 PM; Taylar Thomas; Indiana Pacers d.Request to Use Civic Square Gazebo; Yoga Event; June 20, 2023; 4:00 PM – 8:00 PM; Parool Patel, Yoga 21 e.Request to Use Carter Green; Wedding; September 3, 2023; 1:00 PM – 11:00 PM (Rehearsal September 2, 2023; 3:00 PM – 5:00 PM); Amanda Ahern, Hotel Carmichael f.Request to Use Midtown Plaza; Outdoor Workouts; June 21, 2023 and July 19, 2023; 5:00 PM – 7:00 PM; Jen Wilkins, Shred415 6.OTHER a.Request for Secondary Plat; 1st on Main; Kreig Devault, LLP b.Request for Open Pavement Cut and Lane Restriction; 431 E. Carmel Drive; Bob Goins, Culver’s c.Request for Curb Cut and Curb Cut Vacation; 530 2nd Ave NE; Wedgewood Builders d.Request for Open Pavement Cut; 722 S Rangeline Road; Denny Excavating e.Request for Consent to Encroach and Variance; 1083 Serenity Court; David & Joy Kain, Property Owners f.Request for Stormwater Technical Standards Waiver; 1701 E. 116th Street; Steven S. Rucker, Weihe Engineers g.Request for Curb Cut; 9765 Towne Road; Christopher Betelak, Property Owner h.Request for Approval of Plat; INDOT Road Plans for RAB at 106th Street and Hazel Dell Parkway; Jeremy Kashman, City Engineer i.Resolution BPW 05-17-23-01; A Resolution of the Board of Public Works and Safety of the City of Carmel, Indiana, Approving the Transfer and Presentation of Pistol and Badge to Sergeant Phillip L. Hobson; 28 years of Meritorious Service; Chief James Barlow, Carmel Police Department 7.ADJOURNMENT 1 2 Board of Public Works and Safety Meeting 3 Minutes 4 Wednesday, May 3, 2023 – 10:00 a.m. 5 Council Chambers City Hall, One Civic Square 6 7 8 MEETING CALLED TO ORDER 9 10 Mayor James Brainard called the meeting to order at 10:00 AM 11 12 MEMBERS PRESENT 13 14 Mayor James Brainard, Board Members Lori Watson and Mary Ann Burke, Chief Deputy Clerk Jacob 15 Quinn and Deputy Clerk Jessica Komp were present. 16 17 MINUTES 18 19 Minutes from the April 19, 2023 Regular Meeting. Board Member Burke moved to approve. Board 20 Member Watson seconded. Minutes were approved 3-0. 21 22 BID OPENING AND AWARD 23 24 Bid Opening for BPW 23-STR-05 Path Preservation 25 Lori Watson opened the bids and Mayor Brainard read them aloud: 26 27 Contractor Quote 28 Evans Development Company $304,850.00 29 All Star Paving $268,000.00 30 31 Bid Award for Digester Gas Piping Replacement Project 32 Mike Hendricks, Assistant Utilities Director, recommended awarding the bid to Maddox Industrial, as 33 they were the lowest, most responsive bidder. Board Member Burke moved to award the bid to Maddox 34 Industrial in the amount of $4,390,000.00. Board Member Watson seconded. Award approved 3-0. 35 36 PERFORMANCE BOND RELEASE / REDUCTION APPROVAL REQUESTS 37 38 Resolution BPW 05-03-23-01; Village of West Clay – Uptown Townhomes; Erosion Control; Board 39 Member Burke moved to approve. Board Member Watson seconded. Resolution approved 3-0. 40 41 CONTRACTS 42 43 Request for Purchase of Goods and Services; Midwest Landscape Industries, Inc.; ($25,504.00); 44 Irrigation; Additional Services Amendment; Board Member Burke moved to approve. Board Member 45 Watson seconded. Request approved 3-0. 46 47 Request for Purchase of Goods and Services; Sexson Mechanical Company, LLC; ($7,854.00); 48 Maintenance Agreements – CSD & IDC; Additional Services Amendment; Board Member Burke 49 moved to approve. Board Member Watson seconded. Request approved 3-0. 50 51 Request for Purchase of Goods and Services; StreetScan, Inc.; ($36,965.00); Pavement Scanning & 52 Software; Additional Services Amendment; Board Member Burke moved to approve. Board Member 53 Watson seconded. Request approved 3-0. 54 55 Request for Purchase of Goods and Services; Lithko Restoration Technologies, LLC; ($12,205.00); 56 Sophia Square Waterproofing; CO #3; Board Member Burke moved to approve. Board Member 57 Watson seconded. Request approved 3-0. 58 59 Request for Purchase of Goods and Services; Club Car, LLC; ($36,353.00 per annum); GPS Lease; 60 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 61 62 Request for Purchase of Goods and Services; CrossRoad Engineers, P.C.; ($440,650.00); 22-ENG-06 63 – Pennsylvania Street RAB – Design/Bid/Construction Inspection; Additional Services Amendment #8; 64 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 65 66 Resolution BPW 05-03-23-02; A Resolution of the City of Carmel Board of Public Works and Safety 67 Acknowledging Agreement Between City and Vendor; Great GrowIN’s, LLC; ($14,595.00); IT Data 68 Center Building Addition and Remodel – Landscaping; Board Member Burke moved to approve. 69 Board Member Watson seconded. Resolution approved 3-0. 70 71 Request for Purchase of Goods and Services; MCCi; ($1,043.84); Laserfiche Annual Subscription 72 Renewal; Addendum #6 to Master Services Agreement 19555; Board Member Burke moved to 73 approve. Board Member Watson seconded. Request approved 3-0. 74 75 REQUEST TO USE CITY STREETS/PROPERTY 76 77 Request to Use Sophia Square and Use/Close City Streets (Amended Request); Art of Wine; May 20, 78 2023; 4:00 PM – 10:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. 79 Request approved 3-0. 80 81 Request to Use/Close City Streets and Use Midtown Plaza; Community Bicycle Event – Slow Roll 82 Dinner Cruise; June 13, July 11, and August 8, 2023; 5:00 PM – 7:00 PM; Board Member Burke 83 moved to approve. Board Member Watson seconded. Request approved 3-0. 84 85 Request to Use/Close City Streets and Use Carmel Elementary School Parking Lot; Community 86 Bicycle Event – Family Fun Ride; May 13, June 10, July 8, and August 12, 2023; 7:00 AM – 12:00 87 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 88 89 Request to Use Midtown Plaza and Use/Close City Streets; Midtown Block Party; May 13, 2023; 90 10:00 AM – 8:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request 91 approved 3-0. 92 93 Request to Use East Patio of Palladium; Wedding; September 14, 2024; 10:00 AM – 6:00 PM; Board 94 Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 95 96 Request to Use Midtown Plaza; Field Trip to Watch Movie at Midtown; May 22, 2023; 12:00 PM – 97 2:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 98 3-0. 99 100 Request to Use Base of South Palladium Steps and Use/Close Carter Green Loop; Center Celebration 101 2023; September 23, 2023; 9:00 AM – 9:00 PM; Board Member Burke moved to approve. Board 102 Member Watson seconded. Request approved 3-0. 103 104 Request to Use Civic Square Fountain Area/Gazebo/Lawn and Japanese Garden; Wedding; June 16, 105 2023; 3:00 PM – 8:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. 106 Request approved 3-0. 107 108 Request to Use Carter Green/Civic Square Gazebo and Use/Close City Streets; National Night Out; 109 August 1, 2023; 9:00 AM – 9:00 PM; Board Member Burke moved to approve. Board Member Watson 110 seconded. Request approved 3-0. 111 112 Request to Use Palladium Patio or Carter Green; Wedding; June 24, 2023; 2:00 PM – 6:30 PM 113 (Rehearsal June 23, 2023; 5:00 PM – 6:00 PM); Board Member Burke moved to approve. Board 114 Member Watson seconded. Request approved 3-0. 115 116 Request to Use Civic Square Gazebo/Lawn; Public Concert; June 24, 2023; 3:00 PM – 8:30 PM; 117 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 118 119 Request to Use Midtown Plaza; Indy 500 Promotional Event; May 18, 2023; 5:00 PM – 8:00 PM; 120 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 121 122 Request to Use/Close City Streets; Lakes at Hazel Dell Neighborhood HOA Camp Out; May 26-27, 123 2023; 3:00 PM – 8:00 AM; Board Member Burke moved to approve. Board Member Watson seconded. 124 Request approved 3-0. 125 126 Request to Use Civic Square Gazebo/Lawn; Wedding; July 7, 2023; 2:00 PM – 5:00 PM (Rehearsal 127 July 6, 2023; 6:00 PM – 7:00 PM); Board Member Burke moved to approve. Board Member Watson 128 seconded. Request approved 3-0. 129 130 Request to Use/Close City Streets; Company Opening Party; June 30, 2023; 4:00 PM – 11:00 PM; 131 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 132 133 Request for EMS Services; Tennis Tournament at Carmel Racquet Club; July 1 – 3, 2023; 11:00 AM – 134 3:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 135 3-0. 136 137 OTHER 138 139 Request for Waiver of BPW Resolution No. 04-28-17-01/Lane Restriction; 3428 East 106th Street; 140 Board Member Burke moved to approve based on all conditions by City departments being met. Board 141 Member Watson seconded. Request approved 3-0. 142 143 Request for Curb Cut; 4455 W. 126th Street; Board Member Burke moved to approve based on all 144 conditions by City departments being met. Board Member Watson seconded. Request approved 3-0. 145 146 Request for Consent to Encroach and Variance; 1570 Jensen Drive; Board Member Burke moved to 147 approve based on all conditions by City departments being met. Board Member Watson seconded. Request 148 approved 3-0. 149 150 151 ADD-ONS 152 153 Board Member Burke moved to add one add-on item to the agenda. Board Member Watson seconded. 154 Approved 3-0. 155 156 Resolution BPW 05-03-23-03 157 A Resolution requesting the approval of the transfer and presentation of pistol and badge to Sergeant 158 Michael L. Mabie, who is retiring from the Carmel Police Department on May 10, 2023, after more 159 than 25 years of service; Deputy Chief Brady Myers, Carmel Police Department 160 Presented by Sergey Grechukhin, Office of Corporation Counsel 161 Board Member Burke moved to approve the resolution. Board Member Watson seconded. Resolution 162 approved 3-0. 163 164 ADJOURNMENT 165 166 Mayor James Brainard adjourned the meeting at 10:07 a.m. 167 168 169 170 171 172 APPROVED: ____________________________________ 173 Sue Wolfgang – City Clerk 174 175 176 177 _____________________________________ 178 Mayor James Brainard 179 180 181 ATTEST: 182 183 __________________________________ 184 Sue Wolfgang – City Clerk 185 186 CzTfshfzHsfdivlijobu22;29bn-Nbz19-3134 Exhibit A 5/3/2023 SWEET EVENT PLANNING CARMEL, IN 46033 - 109718 3508 E CARMEL DR City of Carmel ONE CIVIC SQUARE CARMEL, INDIANA 46032-2584 FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997 INDIANA RETAIL TAX EXEMPT CERTIFICATE NO. 003120155 002 0 FEDERAL EXCISE TAX EXEMPT 35-6000972 PURCHASE ORDER NUMBER THIS NUMBER MUST APPEAR ON INVOICES, A/P VOUCHER, DELIVERY MEMO, PACKING SLIPS, SHIPPING LABELS AND ANY CORRESPONDENCE PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION VENDOR SHIP TO PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT EXTENSION DISPLAY FOR EVENTS COMMUNITY RELATIONS 1 CIVIC SQ Carmel, IN 46032- 373677 UNITPRICEDESCRIPTIONUNITOFMEASUREQUANTITY Page 1 of 1 77273 1203Department:101Fund:General Fund 43-590.03Account: DISPLAY FOREVENTS1 $5,500.00 $5,500.00Each 5,500.00SubTotal 5,500.00 Send Invoice To: PLEASE INVOICE IN DUPLICATE DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT SHIPPING INSTRUCTIONS SHIP PREPAID. C.O.D. SHIPMENT CANNOT BE ACCEPTED. PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 PAYMENT A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. CONTROL NO. 109718 ORDERED BY TITLE CONTROLLER COMMUNITY RELATIONS 1 Civic Square Carmel, IN 46032- Nancy Heck James Crider Director Director of Administration AMENDMENT NO.1 TO MASTER SERVICES AGREEMENT BETWEEN CITY OF CARMEL,INDIANA AND TANDEM MOBILITY LLC THE MASTER SERVICES AGREEMENT entered into effective February 3,2021 (hereinafter the “Agreement”),by and between TANDEM MOBILITY LLC (hereinafter "Tandem")and the CITY OF CARMEL,INDIANA (hereinafter “Carmel”)(Tandem and Carmel are hereinafter sometimes referred to individually as a “Party”and collectively as “Parties”),upon mutual consideration,the receipt and sufficiency of which is hereby acknowledged,is hereby amended effective as of the 5th day of May,2023 (hereinafter the “Amendment Date”),as follows: 1.The Parties hereby agree to extend the Term of Tandem's Services,to begin on May 6, 2023,and expire on May 5,2024 (the “Renewal Term”);and 2.Tandem will continue to provide the Tandem Service uninterrupted,as set forth in the Agreement,between the expiration of the Initial Term and execution of this Amendment No 1,provided this Amendment No 1 is fully executed by the Parties no later than 30 days from the Amendment Date date hereof. All other terms and conditions of the Agreement shall remain in full force and will apply to this Amendment No.1,as applicable.Capital terms not defined herein shall have the meaning and definition ascribed to them in the Agreement. TANDEM MOBILITY,LLC By:_______________________________ Printed Name:_______________________________ Title:______________________________________ Date:,202 CITY OF CARMEL,INDIANA By:______________________________ Printed Name:_______________________________ Title:______________________________________ Date:,202 CzTfshfzHsfdivlijobu23;32qn-Nbz21-3134 Exhibit A Page 1of2REALESTATESERVICESFEESCHEDULE RightofWayManagement Services RightofWayManagementServicesInclude: allprocesses, procedures, observations, dataentryinto LRS, andmanagementof allservicesneededtocleartherightofway, includingall ofthe necessary activities to certify the right of way that has to be acquired to clear the project(s) for construction. This shall be completed in accordance with federal and state law (including but not limitedtoFederalHighwayAdministrationrulesandregulations), thecurrentversionoftheINDOTRealEstateDivisionManual, andascontractedwithorotherwisedirectedbyINDOT.Thecurrent versionoftheINDOTRealEstateManual islocatedathttp://www.in.gov/indot/2493.htm. AllserviceslistedbelowshallberequiredwithintheRightofWayServicesManagementscopeof work. Report Type Fee RightofWayManagementservicesfee 1,310perparcel PublishingandPaymentfor Legal Notice on parcels 520perproject Valuation Services EarlyAssessmentReal EstateCostEstimateIncludes: all processes, proceduresand observationstocompleteaRealEstateCostEstimate assignment (includingbut notlimitedto completionof theINDOTRealEstate CostEstimateSpreadsheet) inaccordancewithfederalandstatelaw (includingbut notlimitedtoFederalHighway Administration rulesandregulations), thecurrentversionof theINDOTRealEstateDivisionManual, and ascontractedwithorotherwisedirectedbyINDOT. CompDocketsInclude: providing comparablesales data (including butnotlimitedtomarketdata research andrawsalesdata) or asotherwise requested byINDOTwithin thescopeof workfor Non- ReportServicesagreed uponatthetime ofassignment. Waiver ValuationsInclude: allprocesses, proceduresand observationsto complete awaiver valuation reportinaccordancewith federalandstate law (includingbutnotlimited toFederalHighway Administration rulesandregulations), thecurrentversion oftheINDOTReal EstateDivisionManual, andas contractedwithor otherwisedirectedbyINDOT. AppraisalReportsInclude: allprocesses, proceduresandobservationstocompletean appraisalreportofthetypebelow assignedbyINDOTinaccordance withfederalandstatelaw (including but notlimitedto FederalHighwayAdministration rulesandregulations), thecurrentversionof theINDOTRealEstateDivision Manual, andas contractedwith or otherwisedirectedbyINDOT.Appraisal feesaredefinedand paidbasedonINDOTparcelandnotcountytaxidentification parcel. Non-Report Services Per Parcel Fee Early Assessment: Projects 50 parcels $145 Early Assessment: Projects > 50parcels negotiatedbaseduponcomplexity Comp Docket: Agricultural / ResidentialProperties: $270 Comp Docket: Commercial / SpecializedProperties: $550 Report Type 725WaiverValuation: AnyPropertyType (ImprovedorUnimproved) 2,055ValueFinding: AnyPropertyType (ImprovedorUnimproved) 3,015ShortForm: AnyPropertyType (ImprovedorUnimproved) 3,375ShortForm: Residential / Ag (withaffected improvementsoratotaltake) 4,710ShortForm: Commercial / Industrial / Multi-Family / Special / Billboard (withaffectedimprovementsor atotal take) 3,625LongForm: AnyPropertyType (Unimproved) 4,815LongForm: Residential / Ag (Improved) 12,050LongForm: Commercial / Industrial / Multi-Family / Special (Improved) 695ExcessLandAppraisal ThespecificReportTypeaboveisdeterminedbyINDOTReviewAppraisersortheirsupervisorsaftertheAppraisalProblemAnalysishasbeencompleted. Review Valuation Services AppraisalProblemAnalysisIncludes: allprocesses, proceduresandobservationstocompleteanAppraisalProblemAnalysisinaccordance withfederalandstatelaw (includingbutnotlimitedto FederalHighway Administrationrulesandregulations), thecurrentversionof theINDOTRealEstateDivision Manual, andas contractedwith or otherwisedirectedbyINDOT. ReviewofWaiverValuationand/or AppraisalReportsInclude: allprocesses, proceduresandobservationstocompleteareviewofanappraisalreportorwaivervaluation reportin accordancewith federaland statelaw (includingbutnotlimited toFederalHighway Administrationrulesand regulations) thecurrent versionoftheINDOTRealEstateDivision Manual, and as contractedwith or otherwisedirectedbyINDOT. Appraisalfeesaredefinedandpaid basedonINDOTparceland notcountytaxidentification parcel. Per ParcelFeeReportType 270AppraisalProblemAnalysis (APA) 435WaiverValuation: AnyPropertyType (ImprovedorUnimproved) 1,035ValueFinding: AnyPropertyType (ImprovedorUnimproved) 1,445ShortForm: AnyPropertyType (Improvedor Unimproved) 1,630ShortForm: Residential / Ag (withaffectedimprovementsor atotal take) 2,300ShortForm: Commercial / Industrial / Multi-Family / Special / Billboard (withaffectedimprovementsor a totaltake) 1,725LongForm: AnyPropertyType (Unimproved) 2,280LongForm: Residential / Ag (Improved) LongForm: Commercial / Industrial / Multi-Family / Special (Improved) 5,550 BuyingServices BuyingServicesInclude: all processes, proceduresandobservationstocompletethetotal orpartial acquisition of realestate, theobtainingof temporaryoraccess rights, or buyingreviewin accordancewithfederalandstatelaw (including but notlimitedtoFederalHighway Administration rulesandregulations), thecurrentversionoftheINDOT RealEstateDivision Manual,andas contractedwithor otherwisedirectedby INDOT. Report Type Per Parcel Fee 2,160Total/Partial Acquisition Temporary/Access Rights 1,800 MAP 21Offer - Total/PartialAcquisition 2,705 MAP21Offer - Temporary/AccessRights 2,345 BuyingReview 360 RelocationServices RelocationServicesInclude: all processes, proceduresandobservationstocompletetheactivitiesforrelocationof residentialor businessownersor tenants, orrelocationofpersonalproperty, or reviewof anysuchrelocation activitiesinaccordancewithfederaland statelaw (including butnotlimited toFederalHighway Administration rulesand regulations), thecurrentversionof theINDOT RealEstateDivisionManual, andascontractedwith orotherwise directedbyINDOT. ReportTypePayment Schedule Per Relocation Fee Payments: 1/3Relo/Appraisal meetingiscomplete, 1/390DayNotice is issued, 1/3parcelis closed $4,330ResidentialOwner / Tenant Payments: 1/3 Relo/Appraisal meetingis complete, 1/3 90DayNotice is issued, 1/3parcelisclosedBusinessOwner / Tenant 4,330 PersonalProperty Only Payments: 1/3Relo/Appraisalmeetingis complete, 1/3 90 DayNoticeisissued, 1/3parcelis closed 1,815 ResidentialandBusiness 100% oncetheparceliscompliantandclosed. 1,205Review PersonalPropertyMove 460100% oncetheparceliscompliantandclosed. OnlyReview Property ManagementServices PropertyManagementServicesInclude: allprocesses, procedures, observations, dataentryintoLRS, andmanagementofallservicesneededtocompletetheparcel’sreadinessfordemolition. Thisshallbecompletedinaccordancewith federalandstatelaw (including but not limitedtoFederalHighwayAdministrationrules andregulations), thecurrentversionoftheINDOT RealEstate DivisionManual, andascontractedwithor otherwisedirectedbyINDOT. Thecurrentversion ofthe INDOTRealEstateManualislocated athttp://www.in.gov/indot/2493.htm. All serviceslisted below shallberequired withinPropertyManagementServices scopeofwork. Non-Report Services Per Parcel Fee 1,035PropertyManagementperparcelservicesfee 105PlacingRatBaitonstructure PlacingAppropriate Signson structure $210 Boarding Up Openingson structure AmountonWritten EstimateApprovedbyINDOT DebrisRemoval AmountonWrittenEstimateApprovedbyINDOT Report Type AsbestosSamplingand Analysis AmountonWritten Estimate Approved byINDOT Utility Disconnection Coordination & Verification AmountonWritten EstimateApproved byINDOT Page 2 of2 Theabove FeeSchedule willbeeffective forallnew on-callrealestate contract assignments (based onthedate thatPurchase Orders areissued) made onorafter January 1, 2023. TheFeeSchedule for (a) project-specific contracts thatinclude anylandacquisition services, and (b) contracts entered into under “Small Purchase Procedures” pursuant toSection 3.3.1ofINDOT’sProfessional Services Contract AdministrationManual willbeinaccordance withthe payment terms inthecontracts andbetheFeeSchedule inplace onthe date the contract wasapproved bythe Attorney General ofIndiana. Any deviation inestablished fees from theabove rules inthis paragraph will require (and shall notbe allowed without) written pre-approval from the Director orone ofhisorher Managers inINDOT’s Real Estate Department. REVISED: 1/1/2023 CzTfshfzHsfdivlijobu:;6:bn-Nbz21-3134 Exhibit A CzTfshfzHsfdivlijobu:;39bn-Nbz13-3134 CzTfshfzHsfdivlijobu21;18bn-Nbz12-3134 GAI Consultants, Inc. Engineering Department - 2023 Appropriation #2200 0 44-628.71 2020 Road Bond Fund; P.O.#109694 Contract Not To Exceed $242,790.00 SECTION 3 CITY'S RESPONSIBILITIES 3.1 City shall provide such information as is reasonably necessary for Professional to understand the Services requested. 3.2 City shall provide all data required for provision of Services. Professional may assume that all data so provided is correct and complete. 3.3. City shall arrange for Professional to enter upon public and private property as reasonably required for Professional to perform the Services. 3.4 City shall designate payment of the Services from City budget appropriation number 2200 0 44-628.71 2020 Road Bond funds. 3.5 City shall designate the Mayor or his duly authorized representative to act on City’s behalf on all matters regarding the Services. SECTION 4 PROFESSIONAL'S RESPONSIBILITIES 4.1 Professional shall perform the Services pursuant to the terms of this Agreement and within any applicable time and cost estimate. 4.2 Professional shall coordinate with City its performance of the Services. 4.3 Professional shall provide the Services by following and applying at all times reasonable and lawful standards as accepted in the industry. SECTION 5 COMPENSATION 5.1 Professional estimates that the total price for the Services to be provided to City hereunder shall be no more than Two Hundred Forty Two Thousand Seven Hundred Ninety Dollars ($242,790.00) (the “Estimate”). Professional shall submit an invoice to City no more than once every thirty (30) days for Services provided City during the time period encompassed by such invoice. Invoices shall be submitted on a form containing the same information as that contained on the Professional Services Invoice attached hereto as Exhibit B, incorporated herein by this reference. City shall pay Professional for all undisputed Services rendered and stated on such invoice within thirty five (35) days from the date of City’s receipt of same. 5.2 Professional agrees not to provide any Services to City that would cause the total cost of same to exceed the Estimate, without City’s prior written consent. S:\\Contracts\\Departments\\ENG\\2023\\GAI Consultants, Inc. Professional Services.docx:4/26/2023 9:16 AM\] 2 GAI Consultants, Inc. Engineering Department - 2023 Appropriation #2200 0 44-628.71 2020 Road Bond Fund; P.O.#109694 Contract Not To Exceed $242,790.00 SECTION 6 TERM Unless otherwise terminated in accordance with the termination provisions set forth inSection 7.1 hereinbelow, this Agreement shall be in effect from the Effective Date through December 31, 2023, and shall, on the first day of each January thereafter, automatically renew for a period of one (1) calendar year, unless otherwise agreed by the parties hereto. SECTION 7 MISCELLANEOUS 7.1 Termination 7.1.1 The obligation to provide all or any portion of the Services under this Agreement may be terminated by City or Professional, without cause, upon thirty (30) days’ notice. 7.1.2 The obligation to provide all or any portion of the Services under this Agreement may be terminated by City, for cause, immediately upon Professional’s receipt of City’s “Notice to Cease Services.” 7.1.3 In the event of full or partial Agreement termination, and as full and complete compensation hereunder, Professional shall be paid for all such Services rendered and expenses incurred as of the date of termination that are not in dispute, except that such payment amount shall not exceed the Estimate. Disputed compensation amounts shall be resolved as allowed by law. 7.2 Binding Effect City and Professional, and their respective officers, officials, agents, partners and successors in interest are bound to the other as to all Agreement terms, conditions and obligations. 7.3 No Third Party Beneficiaries Nothing contained herein shall be construed to give rights or benefits to anyone other than the parties hereto. 7.4 Relationship The relationship of the parties hereto shall be as provided for in this Agreement, and neither Professional nor any of its agents, employees or contractors are City employees. Professional shall have the sole responsibility to pay to or for its agents, employees and contractors all statutory, contractual and other benefits and/or obligations as they become due. Professional hereby warrants and indemnifies City for and from any and all costs, fees, expenses and/or damages incurred by City as a result of any claim for wages, benefits or otherwise by any agent, employee or contractor of Professional regarding or related to the subject matter of this Agreement. This indemnification obligation shall survive the termination of this Agreement. S:\\Contracts\\Departments\\ENG\\2023\\GAI Consultants, Inc. Professional Services.docx:4/26/2023 9:16 AM\] 3 GAI Consultants, Inc. Engineering Department - 2023 Appropriation #2200 0 44-628.71 2020 Road Bond Fund; P.O.#109694 Contract Not To Exceed $242,790.00 7.5 Insurance 7.5.1 Professional shall, as a condition precedent to this Agreement, purchase and thereafter maintain such insurance as will protect it and City from the claims set forth below which may arise out of or result from Professional's operations under this Agreement, whether such operations be by Professional or by its subcontractors or by anyone directly or indirectly employed by any of them, or by anyone directly for whose acts any of them may be liable: 1) Claims under Worker's Compensation and Occupational Disease Acts, and any other employee benefits acts applicable to the performance of the work; 2) Claims for damages because of bodily injury and personal injury, including death, and; 3) Claims for damages to property. Professional's insurance shall be not less than the amounts shown below: A. Commercial General Liability (Occurrence Basis) Bodily Injury, personal injury, property damage, Contractual liability, product/completed operations Each Occurrence Limit $1,000,000.00 Damage to Rented Premises $100,000.00 each occurrence) Medical Expense Limit $5,000.00 Personal and Advertising Injury Limit $500,000.00 General Aggregate Limit $2,000,000.00 (Other than Products Completed Operations) NOTE: GENERAL AGGREGATE TO APPLY PER PROJECT Products/Completed Operations $1,000,000.00 B. Auto Liability $1,000,000.00 (combined single limit) (owned, hired & non-owned) Bodily injury & property damage $1,000,000.00 each accident C. Excess/Umbrella Liability $2,000,000 (each occurrence S:\\Contracts\\Departments\\ENG\\2023\\GAI Consultants, Inc. Professional Services.docx:4/26/2023 9:16 AM\] 4 GAI Consultants, Inc. Engineering Department - 2023 Appropriation #2200 0 44-628.71 2020 Road Bond Fund; P.O.#109694 Contract Not To Exceed $242,790.00 and aggregate) D. Worker's Compensation & Disability Statutory E. Employer’s Liability: Bodily Injury by Accident/Disease: $100,000 each employee Bodily Injury by Accident/Disease: $250,000 each accident Bodily Injury by Accident/Disease: $500,000 policy limit F. Professional Liability Insurance. The Professional shall carry and maintain during the continuance of this Agreement, professional liability insurance in the amount of 2,000,000 for single limit claims and $3,000,000 in the aggregate. The Professional's policy of insurance shall contain prior acts coverage sufficient to cover all Services performed by the Professional for this Project. Upon City's request, Professional shall give prompt written notice to City of any and all claims made against this policy during the period in which this policy is required to be maintained pursuant to this Agreement. If the insurance is written on a claims-made basis and coverage is cancelled at any time, the Professional will obtain, at its cost, an extended reporting endorsement which provides continuing coverage for claims based upon alleged acts or omissions during the term of the Agreement until all applicable statute of limitation periods have expired. 7.5.2 Professional shall provide the City with a certificate of insurance, naming the City as an additional insured," showing such coverage then in force (but not less than the amount shown above) shall be filed with City prior to commencement of any work. These certificates shall contain a provision that the policies and the coverage afforded will not be canceled until at least thirty (30) days after written notice has been given to City. 7.5.3 Professional may, with the prior approval of the City, substitute different types of coverage for those specified if the total amount of required protection is not reduced. Professional shall be responsible for all deductibles. 7.5.4Nothing in the above provisions shall operate as or be construed as limiting the amount of liability of Professional to the above enumerated amounts. 7.6 Liens Professional shall not cause or permit the filing of any lien on any of City’s property. In the event such a lien is filed and Professional fails to remove it within ten (10) days after the date of filing, City shall have the right to pay or bond over such lien at Professional’s sole cost and expense. S:\\Contracts\\Departments\\ENG\\2023\\GAI Consultants, Inc. Professional Services.docx:4/26/2023 9:16 AM\] 5 GAI Consultants, Inc. Engineering Department - 2023 Appropriation #2200 0 44-628.71 2020 Road Bond Fund; P.O.#109694 Contract Not To Exceed $242,790.00 7.7 Default In the event Professional: (a) repudiates, breaches or defaults under any of the terms or conditions of this Agreement, including Professional’s warranties; (b) fails to perform the Services as specified; (c) fails to make progress so as to endanger timely and proper completion of the Services and does not correct such failure or breach within five (5) business days after receipt of notice from City specifying same; or (d) becomes insolvent, files, or has filed against it, a petition for receivership, makes a general assignment for the benefit of creditors or dissolves, each such event constituting an event of default hereunder, City shall have the right to terminate all or any part of this Agreement, without liability to Professional and to exercise any other rights or remedies available to it at law or in equity. 7.8 Government Compliance Professional agrees to comply with all laws, executive orders, rules and regulations applicable to Professional’s performance of its obligations under this Agreement, all relevant provisions of which being hereby incorporated herein by this reference, to keep all of Professionals’ required professional licenses and certifications valid and current, and to indemnify and hold harmless City from any and all losses, damages, costs, liabilities, damages, costs and attorney fees resulting from any failure by Professional to do so. This indemnification obligation shall survive the termination of this Agreement. 7.9 Indemnification Professional shall indemnify and hold harmless City and its officers, officials, employees and agents from all losses, liabilities, claims, judgments and liens, including, but not limited to, all damages, costs, expenses and attorney fees arising out of any intentional or negligent act or omission of Professional and/or any of its employees, agents or contractors in the performance of this Agreement. This indemnification obligation shall survive the termination of this Agreement. 7.10 Discrimination Prohibition Professional represents and warrants that it and each of its employees, agents and contractors shall comply with all existing and future laws prohibiting discrimination against any employee, applicant for employment and/or other person in the subcontracting of work and/or in the performance of any Services contemplated by this Agreement with respect to hire, tenure, terms, conditions or privileges of employment or any matter directly or indirectly related to employment, subcontracting or work performance hereunder because of race, religion, color, sex, handicap, national origin, ancestry, age, disabled veteran status or Vietnam era veteran status. This indemnification obligation shall survive the termination of this Agreement. S:\\Contracts\\Departments\\ENG\\2023\\GAI Consultants, Inc. Professional Services.docx:4/26/2023 9:16 AM\] 6 GAI Consultants, Inc. Engineering Department - 2023 Appropriation #2200 0 44-628.71 2020 Road Bond Fund; P.O.#109694 Contract Not To Exceed $242,790.00 7.11 E-Verify Pursuant to I.C. § 22-5-1.7 et seq., Professional shall enroll in and verify the work eligibility status of all of its newly-hired employees using the E-Verify program, if it has not already done so as of the date of this Agreement. Professional is further required to execute the attached Affidavit, herein referred to as Exhibit C, which is an Affidavit affirming that: (i) Professional is enrolled and is participating in the E-Verify program, and ii) Professional does not knowingly employ any unauthorized aliens. This Addendum incorporates by reference, and in its entirety, attached Exhibit C. In support of the Affidavit, Professional shall provide the City with documentation that it has enrolled and is participating in the E-Verify program. This Agreement shall not take effect until said Affidavit is signed by Professional and delivered to the City’s authorized representative. Should Professional subcontract for the performance of any work under this Addendum, the Professional shall require any subcontractor(s) to certify by affidavit that: (i) the subcontractor does not knowingly employ or contract with any unauthorized aliens, and (ii) the subcontractor has enrolled and is participating in the E-Verify program. Professional shall maintain a copy of such certification for the duration of the term of any subcontract. Professional shall also deliver a copy of the certification to the City within seven 7) days of the effective date of the subcontract. If Professional, or any subcontractor of Professional, knowingly employs or contracts with any unauthorized aliens, or retains an employee or contract with a person that the Professional or subcontractor subsequently learns is an unauthorized alien, Professional shall terminate the employment of or contract with the unauthorized alien within thirty (30) days (“Cure Period”). Should the Professional or any subcontractor of Professional fail to cure within the Cure Period, the City has the right to terminate this Agreement without consequence. The E-Verify requirements of this Agreement will not apply, should the E-Verify program cease to exist. 7.12 Severability If any provision of this Agreement is held to be invalid, illegal or unenforceable by a court of competent jurisdiction, that provision shall be stricken, and all other provisions of this Agreement that can operate independently of same shall continue in full force and effect. 7.13 Notice Any notice, invoice, order or other correspondence required or allowed to be sent pursuant to this Agreement shall be written and either hand-delivered or sent by prepaid U.S. certified mail, return receipt requested, addressed to the parties as follows: CITY: City of Carmel City of Carmel Engineering Department Office of Corporation Counsel One Civic Square One Civic Square Carmel, Indiana 46032 Carmel, Indiana 46032 S:\\Contracts\\Departments\\ENG\\2023\\GAI Consultants, Inc. Professional Services.docx:4/26/2023 9:16 AM\] 7 GAI Consultants, Inc. Engineering Department - 2023 Appropriation #2200 0 44-628.71 2020 Road Bond Fund; P.O.#109694 Contract Not To Exceed $242,790.00 PROFESSIONAL: GAI Consultants, Inc. Attn: Accounts Receivable 385 East Waterfront Drive Homestead, Pennsylvania 15120-5005 Notwithstanding the above, City may orally provide to Professional any notice required or permitted by this Agreement, provided that such notice shall also then be sent as required by this paragraph within ten (10) business days from the date of such oral notice. 7.14 Effective Date The effective date (“Effective Date”) of this Agreement shall be the date on which the last of the parties hereto executes same. 7.15 Governing Law; Lawsuits This Agreement shall be governed by and construed in accordance with the laws of the State of Indiana, except for its conflict of laws provisions, as well as by all ordinances and codes of the City of Carmel, Indiana. The parties agree that, in the event a lawsuit is filed hereunder, they waive any right to a jury trial they may have, agree to file such lawsuit in an appropriate court in Hamilton County, Indiana only, and agree that such court is the appropriate venue for and has jurisdiction over same. 7.16 Waiver Any delay or inaction on the part of either party in exercising or pursuing its rights and/or remedies hereunder or under law shall not operate to waive any such rights and/or remedies nor in any way affect the rights of such party to require such performance at any time thereafter. 7.17 Non-Assignment Professional shall not assign or pledge this Agreement nor delegate its obligations hereunder without City’s prior written consent. 7.18 Entire Agreement This Agreement contains the entire agreement of and between the parties hereto with respect to the subject matter hereof, and no prior agreement, understanding or representation pertaining to such subject matter, written or oral, shall be effective for any purpose. No provision of this Agreement may be amended, added to or subtracted from except by an agreement in writing signed by both parties hereto and/or their respective successors in interest. To the extent any provision contained in this Agreement conflicts with any provision contained in any exhibit attached hereto, the provision contained in this Agreement shall prevail. S:\\Contracts\\Departments\\ENG\\2023\\GAI Consultants, Inc. Professional Services.docx:4/26/2023 9:16 AM\] 8 GAI Consultants, Inc. Engineering Department - 2023 Appropriation #2200 0 44-628.71 2020 Road Bond Fund; P.O.#109694 Contract Not To Exceed $242,790.00 7.19 Representation and Warranties Each party hereto represents and warrants that it is authorized to enter into this Agreement and that any person or entity executing this Agreement on behalf of such party has the authority to bind such party or the party which they represent, as the case may be. 7.20 Headings All headings and sections of this Agreement are inserted for convenience only and do not form a part of this Agreement nor limit, expand or otherwise alter the meaning of any provision hereof. 7.21 Advice of Counsel The parties warrant that they have read this Agreement and fully understand it, have had an opportunity to obtain the advice and assistance of counsel throughout the negotiation of same, and enter into same freely, voluntarily, and without any duress, undue influence or coercion. 7.22 Copyright City acknowledges that various materials which may be used and/or generated by Professional in performance of Services, including forms, job description formats, comprehensive position questionnaire, compensation and classification plan and reports are copyrighted. City agrees that all ownership rights and copyrights thereto lie with Professional, and City will use them solely for and on behalf of its own operations. City agrees that it will take appropriate action with its employees to satisfy its obligations with respect to use, copying, protection and security of Professional’s property. 7.23 Personnel Professional represents that it has, or will secure at its own expense, all personnel required in performing the services under this agreement. Such personnel shall not be employees of or have any contractual relationship with City. All of the services required hereunder will be performed by Professional or under his supervision and all personnel engaged in the work shall be fully qualified to perform such services. 7.24 Records and Inspections Professional shall maintain full and accurate records with respect to all matters covered under this agreement for three (3) years after the expiration or early termination of this Agreement. City shall have free access at all proper times to such records and the right to examine and audit the same and to make transcripts there from, and to inspect all program data, documents, proceedings and activities. S:\\Contracts\\Departments\\ENG\\2023\\GAI Consultants, Inc. Professional Services.docx:4/26/2023 9:16 AM\] 9 GAI Consultants, Inc. Engineering Department - 2023 Appropriation #2200 0 44-628.71 2020 Road Bond Fund; P.O.#109694 Contract Not To Exceed $242,790.00 7.25 Accomplishment of Project Professional shall commence, carry on, and complete the project with all practicable dispatch, in a sound economical and efficient manner, in accordance with the provisions thereof and all applicable laws. In accomplishing the project, Professional shall take such steps as are appropriate to ensure that the work involved is properly coordinated with related work being carried on within City’s organization. 7.26 Debarment And Suspension 7.26.1 The Professional certifies by entering into this Agreement that neither it nor its principals nor any of its subcontractors are presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from entering into this Agreement by any federal agency or by any department, agency or political subdivision of the State of Indiana. The term “principal” for purposes of this Agreement means an officer, director, owner, partner, key employee or other person with primary management or supervisory responsibilities, or a person who has a critical influence on or substantive control over the operations of the Professional. 7.26.2 The Professional certifies that it has verified the state and federal suspension and debarment status for all subcontractors receiving funds under this Agreement and shall be solely responsible for any recoupment, penalties or costs that might arise from use of a suspended or debarred subcontractor. The Professional shall immediately notify the City if any subcontractor becomes debarred or suspended, and shall, at the City’s request, take all steps required by the City to terminate its contractual relationship with the subcontractor for work to be performed under this Agreement. 7.27 Access to Public Records Act Professional understands and agrees that any “public record”, as that term is defined in Indiana Code 5-14-3- 2(m), as amended, that is related to the subject matter of this Agreement, whether the same is in the possession or control of the Professional or the City, shall be subject to release under and pursuant to the provisions of Indiana’s Access to Public Records Act, as codified in Indiana Code 5-14-3-1, et seq., as amended. 7.28 Iran Certification Pursuant to I.C. § 5-22-16.5, the Professional shall certify that, in signing this Agreement, it does not engage in investment activities within the Country of Iran. S:\\Contracts\\Departments\\ENG\\2023\\GAI Consultants, Inc. Professional Services.docx:4/26/2023 9:16 AM\] 10 Ejhjubmmz!tjhofe!cz!Tdpuu!G/!Ipsotcz! EO;!do>Tdpuu!G/!Ipsotcz-! fnbjm>T/IpsotczAhbjdpotvmubout/d pn! Ebuf;!3134/15/41!29;65;24!.15(11( TdpuuIpsotcz WQ 5041034 Exhibit A EXHIBIT B Invoice Date: Name of Company: Address & Zip: Telephone No.: Fax No.: Project Name: Invoice No. Purchase Order No: Goods Services Person Providing Date Goods/Services Provided Cost Per Hourly Total Goods/Services Goods/ (Describe each good/service Item Rate/ Service separately and in detail) Hours Provided Worked GRAND TOTAL Signature Printed Name TdpuuIpsotcz HBJDpotvmubout WQ 41uiBqsjm34 Ejhjubmmz!tjhofe!cz!Tdpuu!G/!Ipsotcz! EO;!do>Tdpuu!G/!Ipsotcz-! fnbjm>T/IpsotczAhbjdpotvmubout/dpn! Ebuf;!3134/15/41!29;64;41!.15(11( TdpuuIpsotcz Ejhjubmmz!tjhofe!cz!Tdpuu!G/!Ipsotcz! EO;!do>Tdpuu!G/!Ipsotcz-! fnbjm>T/IpsotczAhbjdpotvmubout/dpn! Ebuf;!3134/15/41!29;64;57!.15(11( TdpuuIpsotcz CzTfshfzHsfdivlijobu:;55bn-Nbz22-3134 Exhibit A Page 1of2REALESTATESERVICESFEESCHEDULE RightofWayManagement Services RightofWayManagementServicesInclude: allprocesses, procedures, observations, dataentryinto LRS, andmanagementof allservicesneededtocleartherightofway, includingall ofthe necessary activities to certify the right of way that has to be acquired to clear the project(s) for construction. This shall be completed in accordance with federal and state law (including but not limitedtoFederalHighwayAdministrationrulesandregulations), thecurrentversionoftheINDOTRealEstateDivisionManual, andascontractedwithorotherwisedirectedbyINDOT.Thecurrent versionoftheINDOTRealEstateManual islocatedathttp://www.in.gov/indot/2493.htm. AllserviceslistedbelowshallberequiredwithintheRightofWayServicesManagementscopeof work. Report Type Fee RightofWayManagementservicesfee 1,310perparcel PublishingandPaymentfor Legal Notice on parcels 520perproject Valuation Services EarlyAssessmentReal EstateCostEstimateIncludes: all processes, proceduresand observationstocompleteaRealEstateCostEstimate assignment (includingbut notlimitedto completionof theINDOTRealEstate CostEstimateSpreadsheet) inaccordancewithfederalandstatelaw (includingbut notlimitedtoFederalHighway Administration rulesandregulations), thecurrentversionof theINDOTRealEstateDivisionManual, and ascontractedwithorotherwisedirectedbyINDOT. CompDocketsInclude: providing comparablesales data (including butnotlimitedtomarketdata research andrawsalesdata) or asotherwise requested byINDOTwithin thescopeof workfor Non- ReportServicesagreed uponatthetime ofassignment. Waiver ValuationsInclude: allprocesses, proceduresand observationsto complete awaiver valuation reportinaccordancewith federalandstate law (includingbutnotlimited toFederalHighway Administration rulesandregulations), thecurrentversion oftheINDOTReal EstateDivisionManual, andas contractedwithor otherwisedirectedbyINDOT. AppraisalReportsInclude: allprocesses, proceduresandobservationstocompletean appraisalreportofthetypebelow assignedbyINDOTinaccordance withfederalandstatelaw (including but notlimitedto FederalHighwayAdministration rulesandregulations), thecurrentversionof theINDOTRealEstateDivision Manual, andas contractedwith or otherwisedirectedbyINDOT.Appraisal feesaredefinedand paidbasedonINDOTparcelandnotcountytaxidentification parcel. Non-Report Services Per Parcel Fee Early Assessment: Projects 50 parcels $145 Early Assessment: Projects > 50parcels negotiatedbaseduponcomplexity Comp Docket: Agricultural / ResidentialProperties: $270 Comp Docket: Commercial / SpecializedProperties: $550 Report Type 725WaiverValuation: AnyPropertyType (ImprovedorUnimproved) 2,055ValueFinding: AnyPropertyType (ImprovedorUnimproved) 3,015ShortForm: AnyPropertyType (ImprovedorUnimproved) 3,375ShortForm: Residential / Ag (withaffected improvementsoratotaltake) 4,710ShortForm: Commercial / Industrial / Multi-Family / Special / Billboard (withaffectedimprovementsor atotal take) 3,625LongForm: AnyPropertyType (Unimproved) 4,815LongForm: Residential / Ag (Improved) 12,050LongForm: Commercial / Industrial / Multi-Family / Special (Improved) 695ExcessLandAppraisal ThespecificReportTypeaboveisdeterminedbyINDOTReviewAppraisersortheirsupervisorsaftertheAppraisalProblemAnalysishasbeencompleted. Review Valuation Services AppraisalProblemAnalysisIncludes: allprocesses, proceduresandobservationstocompleteanAppraisalProblemAnalysisinaccordance withfederalandstatelaw (includingbutnotlimitedto FederalHighway Administrationrulesandregulations), thecurrentversionof theINDOTRealEstateDivision Manual, andas contractedwith or otherwisedirectedbyINDOT. ReviewofWaiverValuationand/or AppraisalReportsInclude: allprocesses, proceduresandobservationstocompleteareviewofanappraisalreportorwaivervaluation reportin accordancewith federaland statelaw (includingbutnotlimited toFederalHighway Administrationrulesand regulations) thecurrent versionoftheINDOTRealEstateDivision Manual, and as contractedwith or otherwisedirectedbyINDOT. Appraisalfeesaredefinedandpaid basedonINDOTparceland notcountytaxidentification parcel. Per ParcelFeeReportType 270AppraisalProblemAnalysis (APA) 435WaiverValuation: AnyPropertyType (ImprovedorUnimproved) 1,035ValueFinding: AnyPropertyType (ImprovedorUnimproved) 1,445ShortForm: AnyPropertyType (Improvedor Unimproved) 1,630ShortForm: Residential / Ag (withaffectedimprovementsor atotal take) 2,300ShortForm: Commercial / Industrial / Multi-Family / Special / Billboard (withaffectedimprovementsor a totaltake) 1,725LongForm: AnyPropertyType (Unimproved) 2,280LongForm: Residential / Ag (Improved) LongForm: Commercial / Industrial / Multi-Family / Special (Improved) 5,550 BuyingServices BuyingServicesInclude: all processes, proceduresandobservationstocompletethetotal orpartial acquisition of realestate, theobtainingof temporaryoraccess rights, or buyingreviewin accordancewithfederalandstatelaw (including but notlimitedtoFederalHighway Administration rulesandregulations), thecurrentversionoftheINDOT RealEstateDivision Manual,andas contractedwithor otherwisedirectedby INDOT. Report Type Per Parcel Fee 2,160Total/Partial Acquisition Temporary/Access Rights 1,800 MAP 21Offer - Total/PartialAcquisition 2,705 MAP21Offer - Temporary/AccessRights 2,345 BuyingReview 360 RelocationServices RelocationServicesInclude: all processes, proceduresandobservationstocompletetheactivitiesforrelocationof residentialor businessownersor tenants, orrelocationofpersonalproperty, or reviewof anysuchrelocation activitiesinaccordancewithfederaland statelaw (including butnotlimited toFederalHighway Administration rulesand regulations), thecurrentversionof theINDOT RealEstateDivisionManual, andascontractedwith orotherwise directedbyINDOT. ReportTypePayment Schedule Per Relocation Fee Payments: 1/3Relo/Appraisal meetingiscomplete, 1/390DayNotice is issued, 1/3parcelis closed $4,330ResidentialOwner / Tenant Payments: 1/3 Relo/Appraisal meetingis complete, 1/3 90DayNotice is issued, 1/3parcelisclosedBusinessOwner / Tenant 4,330 PersonalProperty Only Payments: 1/3Relo/Appraisalmeetingis complete, 1/3 90 DayNoticeisissued, 1/3parcelis closed 1,815 ResidentialandBusiness 100% oncetheparceliscompliantandclosed. 1,205Review PersonalPropertyMove 460100% oncetheparceliscompliantandclosed. OnlyReview Property ManagementServices PropertyManagementServicesInclude: allprocesses, procedures, observations, dataentryintoLRS, andmanagementofallservicesneededtocompletetheparcel’sreadinessfordemolition. Thisshallbecompletedinaccordancewith federalandstatelaw (including but not limitedtoFederalHighwayAdministrationrules andregulations), thecurrentversionoftheINDOT RealEstate DivisionManual, andascontractedwithor otherwisedirectedbyINDOT. Thecurrentversion ofthe INDOTRealEstateManualislocated athttp://www.in.gov/indot/2493.htm. All serviceslisted below shallberequired withinPropertyManagementServices scopeofwork. Non-Report Services Per Parcel Fee 1,035PropertyManagementperparcelservicesfee 105PlacingRatBaitonstructure PlacingAppropriate Signson structure $210 Boarding Up Openingson structure AmountonWritten EstimateApprovedbyINDOT DebrisRemoval AmountonWrittenEstimateApprovedbyINDOT Report Type AsbestosSamplingand Analysis AmountonWritten Estimate Approved byINDOT Utility Disconnection Coordination & Verification AmountonWritten EstimateApproved byINDOT Page 2 of2 Theabove FeeSchedule willbeeffective forallnew on-callrealestate contract assignments (based onthedate thatPurchase Orders areissued) made onorafter January 1, 2023. TheFeeSchedule for (a) project-specific contracts thatinclude anylandacquisition services, and (b) contracts entered into under “Small Purchase Procedures” pursuant toSection 3.3.1ofINDOT’sProfessional Services Contract AdministrationManual willbeinaccordance withthe payment terms inthecontracts andbetheFeeSchedule inplace onthe date the contract wasapproved bythe Attorney General ofIndiana. Any deviation inestablished fees from theabove rules inthis paragraph will require (and shall notbe allowed without) written pre-approval from the Director orone ofhisorher Managers inINDOT’s Real Estate Department. REVISED: 1/1/2023 I'1City ®f Carme INDIANA REEXEMPT NO. 0031 CFEDE Page 1 Of 1 PURCHAISEo973A UMBER JI ALE EXCISETAX EXEMPTO ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUSTAPPEARON INVOICES,NP CARMEL. INDIANA 46032-2584 VOUCHER, DELIVERY MEMO, PACKING SLIPS, SHIPPING LABELS AND ANY CORRESPONDENCE FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997 PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION 5/ 8/2023 377074 20-ENG-12 - Appraisal Services - Parcel 1 &2 THE TAYLOR REALTY GROUP PC City Engineering's Office VENDOR 3211 ANNALLY DR SHIP 1 Civic Square TO Carmel, IN 46032- CARMEL, IN 46032--9650 Laurie Slick PURCHASE ID BLANKET CONTRACT PAYMENTTERMS FREIGHT 77406 QUANTITY UNIT OF MEASURE I DESCRIPTION UNIT PRICE EXTENSION Department. 2200 Fund: 0 Account: 44-628.71 1 Each Send Invoice To: Jill Newport CrossRoad Engineers, PC 115 N. 171h Avenue Beech Grove, IN 46107 2020 Road Bond 20- ENG-12 - Appraisal Services - Parcel 1&2 PLEASE INVOICE IN DUPLICATE 9, 630.00 $9,630.00 Sub Total $9,630.00 DEPARTMENT ACCOUNT I PROJECT I PROJECT ACCOUNT I AMOUNT PAYMENT $ 9,630.00 SHIPPING INSTRUCTIONS AP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN CO. D SHIPMENT CANNOT BE ACCEPTED, THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY CONTROL NO. 109731 Jeremy Kashman TITLE Director CONTROLLER James Crider Director of Administration CzTfshfzHsfdivlijobu2;56qn-Nbz21-3134 Exhibit A 1/2 4/26/2023 QTES0011061 Gibson Teldata, Inc. Post Office Box 3000 Terre Haute, IN, 47803-0115 USA Phone: (812) 232-6287 Fax: (812) 237-9150 no-reply@bgibson.com http://www.bgibson.com City of Carmel 31 1st Avenue NW Carmel, IN, 46032 317) 571-2586 City of Carmel, Water Distribution 3450 W Main St Carmel, IN, 46033 Morgan Rinehart (317) 571-2591 mrinehart@carmel.in.gov 10615723738 Mitel SWA 4/30/23 to 9/30/26 4/12/2023NET30DAYSKROERK3/13/2023 45394 - 3300 MXe III Controller Mitel Networks, Inc. 1V1FS1226016 MIT50006269 12/2/2010 4/29/2013 AGR10663 City of Carmel all sites Non Renew no phones/t'shooting EAA, Cover from 5/6/2014 to 9/24/2023 NIS - 54007872 MiVBus STD SWA 3-Yr 1.00 263.69 263.690.000.00 EA 0.00 Mitel SWA 4/30/23 to 9/30/26 HW: Software assurance and support for Phone/Voicemail system and applications. Allows for upgrades, bug fixes, security updates, along with tech support from the manufactuer. Manufacturer requires all systems to be within 2 software releases and under Assurance for technical support. Please DO NOT pay from the Quote you will receive an INVOICE once the licenses are applied. You will be Invoiced for actual time, travel, Freight and taxes will be charged as applicable. 45395 - MAS 3.0/MiCollab Virtual Appliance Mitel Networks, Inc. PO214836x1 MIT54005442 12/12/2011 4/29/2013 AGR10663 City of Carmel all sites Non Renew no phones/t'shooting EAA, Cover from 5/6/2014 to 9/24/2023 2/2 4/26/2023 QTES0011061 Gibson Teldata, Inc. Post Office Box 3000 Terre Haute, IN, 47803-0115 USA Phone: (812) 232-6287 Fax: (812) 237-9150 no-reply@bgibson.com http://www.bgibson.com NIS - 54005822 MiCollab ULM Enter STD SWA 3-Yr 1.00 0.00 0.000.000.00 EA 0.00 NIS - 54008368 UCC Entry MiVB STD SWA 3-Yr 495.00 28.07 13,894.650.000.00 EA 0.00 NIS - 54008369 UCC Prm MiVB STD SWA 3-Yr 50.00 58.15 2,907.500.000.00 EA 0.00 NIS - 54008370 UCC STD MiVB STD SWA 3-Yr 159.00 44.11 7,013.490.000.00 EA 0.00 NIS - 54008270 MiCollab Audio Port STD SWA 3-Yr 17.00 66.16 1,124.720.000.00 EA 0.00 NIS - MiCollab CI Desk Ph STD SWA 3-YR 50.00 22.06 1,103.000.000.00 EA 0.00 NIS - MiCollab System STD SWA 3-YR 1.00 210.52 210.520.000.00 EA 0.00 NIS - MiCollab UM Mailbox STD SWA 3-Yr 130.00 7.20 936.000.000.00 EA 0.00 NIS - MiCollab WebPort STD SWA 3-Yr 17.00 34.09 579.530.000.00 EA 0.00 Prices quoted are valid for (EXPIRED) days from the Quotaon entered date. All prices are subject to applicable Local, State, Federal and other regulatory fees. 0.00IN Total Due (USD) 0.00 0.00 0.00 28,033.10 0.00 28,033.10 28,033.10 Services Items Subtotal Less Discount Less Cover Plus Tax I hearby sign to accept the above quote and authorize that you move forward with these products and services. 1/1 4/26/2023 QTES0011063 Gibson Teldata, Inc. Post Office Box 3000 Terre Haute, IN, 47803-0115 USA Phone: (812) 232-6287 Fax: (812) 237-9150 no-reply@bgibson.com http://www.bgibson.com City of Carmel 31 1st Avenue NW Carmel, IN, 46032 317) 571-2586 Brookshire Golf Course 12120 Brookshire Parkway Carmel, IN, 46033 Morgan Rinehart (317) 571-2591 mrinehart@carmel.in.gov 10615725197 Mitel SWA 4/30/23 to 9/30/26 4/12/2023NET30DAYSKROERK3/13/2023 91093 - 3300 CX II w/ 1GB RAM Controller Mitel Networks, Inc. 2CTUC1644AXS MIT50006729 9/29/2015 4/24/2017 AGR10663 City of Carmel all sites Non Renew no phones/t'shooting EAA, Cover from 5/6/2014 to 9/24/2023 NIS - 54007872 MiVBus System STD SWA 3-YR 1.00 263.69 263.690.000.00 EA 0.00 Mitel SWA 4/30/23 to 9/30/26 HW Software assurance and support for Phone/Voicemail system and applications. Allows for upgrades, bug fixes, security updates, along with tech support from the manufactuer. Manufacturer requires all systems to be within 2 software releases and under Assurance for technical support. Please DO NOT pay from the Quote you will receive an INVOICE once the licenses are applied. You will be Invoiced for actual time, travel, Freight and taxes will be charged as applicable. Prices quoted are valid for (EXPIRED) days from the Quotaon entered date. All prices are subject to applicable Local, State, Federal and other regulatory fees. 0.00IN Total Due (USD) 0.00 0.00 0.00 263.69 0.00 263.69 263.69 Services Items Subtotal Less Discount Less Cover Plus Tax I hearby sign to accept the above quote and authorize that you move forward with these products and services. 1/1 4/26/2023 QTES0011059 Gibson Teldata, Inc. Post Office Box 3000 Terre Haute, IN, 47803-0115 USA Phone: (812) 232-6287 Fax: (812) 237-9150 no-reply@bgibson.com http://www.bgibson.com City of Carmel 31 1st Avenue NW Carmel, IN, 46032 317) 571-2586 City of Carmel, Tower 459 3rd Ave SW Carmel, IN, 46032 Morgan Rinehart (317) 571-2591 mrinehart@carmel.in.gov 10615723748 Mitel SWA 4/30/23 to 9/30/26 4/12/2023NET30DAYSKROERK3/13/2023 45396 - Virtual MCD Mitel Networks, Inc. PO214836x2 MIT54005748 10/25/2012 5/6/2013 AGR10663 City of Carmel all sites Non Renew no phones/t'shooting EAA, Cover from 5/6/2014 to 9/24/2023 NIS - 54007872 Mitel Comm Dir Virtual 3-YR SWA 1.00 263.69 263.690.000.00 EA 0.00 NIS - 54007873 MiVBus Mitel Comm Dir STD SWA 3-Yr 1.00 22.65 22.650.000.00 EA 0.00 Mitel SWA 4/30/23 to 9/30/26 HW: Software assurance and support for Phone/Voicemail system and applications. Allows for upgrades, bug fixes, security updates, along with tech support from the manufactuer. Manufacturer requires all systems to be within 2 software releases and under Assurance for technical support. Please DO NOT pay from the Quote you will receive an INVOICE once the licenses are applied. You will be Invoiced for actual time, travel, Freight and taxes will be charged as applicable. Prices quoted are valid for (EXPIRED) days from the Quotaon entered date. All prices are subject to applicable Local, State, Federal and other regulatory fees. 0.00IN Total Due (USD) 0.00 0.00 0.00 286.34 0.00 286.34 286.34 Services Items Subtotal Less Discount Less Cover Plus Tax I hearby sign to accept the above quote and authorize that you move forward with these products and services. 1/2 4/26/2023 QTES0011060 Gibson Teldata, Inc. Post Office Box 3000 Terre Haute, IN, 47803-0115 USA Phone: (812) 232-6287 Fax: (812) 237-9150 no-reply@bgibson.com http://www.bgibson.com City of Carmel 31 1st Avenue NW Carmel, IN, 46032 317) 571-2586 City of Carmel, City Hall 1 Civic Square Carmel, IN, 46032 Morgan Rinehart (317) 571-2591 mrinehart@carmel.in.gov 10615723737 Mitel 4/30/23 to 9/30/26 4/12/2023NET30DAYSKROERK3/13/2023 45241 - 3300 MXe III Controller Mitel Networks, Inc. 1V1FS122601V MIT50006269 12/2/2010 5/6/2013 AGR10663 City of Carmel all sites Non Renew no phones/t'shooting EAA, Cover from 5/6/2014 to 9/24/2023 NIS - 54007872 MiVB System STD SWA 3-Yr 1.00 263.69 263.690.000.00 EA 0.00 Mitel SWA 4/30/23 to 9/30/26 HW: Software assurance and support for Phone/Voicemail system and applications. Allows for upgrades, bug fixes, security updates, along with tech support from the manufactuer. Manufacturer requires all systems to be within 2 software releases and under Assurance for technical support. Please DO NOT pay from the Quote you will receive an INVOICE once the licenses are applied. You will be Invoiced for actual time, travel, Freight and taxes will be charged as applicable. 45243 - Call Accounting Starter Pack Mitel Networks, Inc. PO214836x1 MIT51300619 5/3/2011 5/6/2013 AGR10663 City of Carmel all sites Non Renew no phones/t'shooting EAA, Cover from 5/6/2014 to 9/24/2023 2/2 4/26/2023 QTES0011060 Gibson Teldata, Inc. Post Office Box 3000 Terre Haute, IN, 47803-0115 USA Phone: (812) 232-6287 Fax: (812) 237-9150 no-reply@bgibson.com http://www.bgibson.com NIS - 54006933 MiContact Center CC STD SWA 3-Yr 1,722.00 0.60 1,033.200.000.00 EA 0.00 Prices quoted are valid for (EXPIRED) days from the Quotaon entered date. All prices are subject to applicable Local, State, Federal and other regulatory fees. 0.00IN Total Due (USD) 0.00 0.00 0.00 1,296.89 0.00 1,296.89 1,296.89 Services Items Subtotal Less Discount Less Cover Plus Tax I hearby sign to accept the above quote and authorize that you move forward with these products and services. 1/3 4/26/2023 QTES0011062 Gibson Teldata, Inc. Post Office Box 3000 Terre Haute, IN, 47803-0115 USA Phone: (812) 232-6287 Fax: (812) 237-9150 no-reply@bgibson.com http://www.bgibson.com City of Carmel 31 1st Avenue NW Carmel, IN, 46032 317) 571-2586 City of Carmel, Communications Center 31 1st Ave NW Carmel, IN, 46032 Morgan Rinehart (317) 571-2591 mrinehart@carmel.in.gov 10615723743 Mitel SWA 6/19/23 to 9/30/26 - Gibson 3Yr Support 4/12/2023NET30DAYSKROERK3/13/2023 92108 - MBG (Mitel Border Gateway) Virtual Appliance Mitel Networks, Inc. PO218839x1 MIT54005339 5/3/2011 7/21/2017 AGR10663 City of Carmel all sites Non Renew no phones/t'shooting EAA, Cover from 5/6/2014 to 9/24/2023 NIS - MiV BG System STD SWA 3-Yr 1.00 52.62 52.620.000.00 EA 0.00 Mitel SWA 6/19/23 to 9/30/26 HW: Software assurance and support for Phone/Voicemail system and applications. Allows for upgrades, bug fixes, security updates, along with tech support from the manufactuer. Manufacturer requires all systems to be within 2 software releases and under Assurance for technical support. Please DO NOT pay from the Quote you will receive an INVOICE once the licenses are applied. You will be Invoiced for actual time, travel, Freight and taxes will be charged as applicable. 48203 - MBG (Mitel Border Gateway) Base Mitel Networks, Inc. PO215168x1 MIT54004571 4/3/2012 5/6/2013 AGR10663 City of Carmel all sites Non Renew no phones/t'shooting EAA, Cover from 5/6/2014 to 9/24/2023 2/3 4/26/2023 QTES0011062 Gibson Teldata, Inc. Post Office Box 3000 Terre Haute, IN, 47803-0115 USA Phone: (812) 232-6287 Fax: (812) 237-9150 no-reply@bgibson.com http://www.bgibson.com NIS - 54007973 MiV BG System STD SWA 3-Yr 1.00 52.62 52.620.000.00 EA 0.00 45244 - Virtual MCD Mitel Networks, Inc. PO214836x1 MIT54005748 10/25/2012 5/6/2013 AGR10663 City of Carmel all sites Non Renew no phones/t'shooting EAA, Cover from 5/6/2014 to 9/24/2023 NIS - 54007872 MiVBus System STD SWA 3-YR 1.00 263.69 263.690.000.00 EA 0.00 NIS - 54007873 MiVBus User STD SWA 3-YR 1.00 22.65 22.650.000.00 EA 0.00 NIS - 54007864 MiVBus Analog Port STD SWA 3-YR 84.00 10.03 842.520.000.00 EA 0.00 NIS - 54007867 MiVBus DLM STD SWA 3-YR 1.00 0.00 0.000.000.00 EA 0.00 NIS - 54007873 MiVBus User STD SWA 3-Yr 16.00 22.65 362.400.000.00 EA 0.00 139703 - MBG (Mitel Border Gateway) Virtual Appliance Mitel Networks, Inc. PO222843x1 MIT54005339 5/3/2011 5/19/2022 NIS - 54007971 MiV BG SIP Connect STD SWA 3-Yr 50.00 11.86 593.000.000.00 EA 0.00 NIS - 54007973 MiV BG System STD SWA 3-YR 1.00 50.52 50.520.000.00 EA 0.00 139704 - MBG (Mitel Border Gateway) Virtual Appliance Mitel Networks, Inc. PO222843x2 5/3/2011 3/3 4/26/2023 QTES0011062 Gibson Teldata, Inc. Post Office Box 3000 Terre Haute, IN, 47803-0115 USA Phone: (812) 232-6287 Fax: (812) 237-9150 no-reply@bgibson.com http://www.bgibson.com MIT54005339 5/19/2022 NIS - 54007971 MiV BG SIP Connect STD SWA 3-YR 1.00 593.00 593.000.000.00 EA 0.00 NIS - 54007973 MiV BG System STD SWA 3-Yr 1.00 50.52 50.520.000.00 EA 0.00 A*MIT*50008387 - 6940w IP Phone 685.00100.00 41,100.000.00EA0.00 27,400.00 NIS - Gibson Teldata 3-Yr Support Agreement 1.00 80,880.00 80,880.000.000.00 EA 0.00 FREIGHT - Equipment Freight Charge 1.00 685.00 685.000.000.00 FLAT 0.00 SOW: Morgan Rinehart requested 100 Mitel 6940w IP Phones to be shipped to site for client to install. Please DO NOT pay from the Quote you will receive an INVOICE once the licenses are applied. You will be Invoiced for actual time, travel, Freight and taxes will be charged as applicable. Prices quoted are valid for (EXPIRED) days from the Quotaon entered date. All prices are subject to applicable Local, State, Federal and other regulatory fees. 0.00IN Total Due (USD) 0.00 27,400.00 68,500.00 84,448.54 0.00 152,948.54 125,548.54 Services Items Subtotal Less Discount Less Cover Plus Tax I hearby sign to accept the above quote and authorize that you move forward with these products and services. 1/1 4/26/2023 QTES0011058 Gibson Teldata, Inc. Post Office Box 3000 Terre Haute, IN, 47803-0115 USA Phone: (812) 232-6287 Fax: (812) 237-9150 no-reply@bgibson.com http://www.bgibson.com City of Carmel 31 1st Avenue NW Carmel, IN, 46032 317) 571-2586 City of Carmel, Utilities - Water Plant #1 4915 E 106th St Carmel, IN, 46032 Morgan Rinehart (317) 571-2591 mrinehart@carmel.in.gov 10615723668 Mitel SWA 4/30/23 to 9/30/26 4/12/2023NET30DAYSKROERK3/13/2023 NIS - 54007872 Mitel 3300 CX II Control STD SWA 3-Yr 1.00 263.69 263.690.000.00 EA 0.00 Mitel SWA 4/30/23 to 9/30/26 HW: Software assurance and support for Phone/Voicemail system and applications. Allows for upgrades, bug fixes, security updates, along with tech support from the manufactuer. Manufacturer requires all systems to be within 2 software releases and under Assurance for technical support. Please DO NOT pay from the Quote you will receive an INVOICE once the licenses are applied. You will be Invoiced for actual time, travel, Freight and taxes will be charged as applicable. Prices quoted are valid for (EXPIRED) days from the Quotaon entered date. All prices are subject to applicable Local, State, Federal and other regulatory fees. 0.00IN Total Due (USD) 0.00 0.00 0.00 263.69 0.00 263.69 263.69 Services Items Subtotal Less Discount Less Cover Plus Tax I hearby sign to accept the above quote and authorize that you move forward with these products and services. City ®f CarmeI INDIANA RETAIL TAX EXEMPT CERTIFICATE NO.003120155 002 0 Page 1 of 1 PURCHASE ORDER NUMBER FEDERAL EXCISE TAX EXEMPT 109708 ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES, AIP CARMEL, INDIANA 46032-2584 VOUCHER, DELIVERY MEMO, PACKING SLIPS, SHIPPING LABELS AND ANY CORRESPONDENCE FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997 PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION 4/28/2023 366241 Phone equipment and annual support for Citywide phone system GIBSON TELDATA INC ICS VENDOR PO BOX 3000 SHIP 31 1st Ave N.W. TO Carmel, IN 46032- TERRE HAUTE, IN 47803 - Timothy Renick (317) 571-2576 PURCHASE ID BLANKET CONTRACT PAYMENTTERMS FREIGHT 77094 QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION Department: 1115 Fund: 0 Capital Lease Fund Account: 44-631.00 1 Each Phone eqmt and annual support for citywide phone system - $156,377.25 3 yr lease Sub Total CAA 156,377.25 156,377.25 Send Invoice To: MUM - ICS Timothy Renick 31 1st Ave N.W. Carmel, IN 46032- , 317) 571-2576 PLEASE INVOICE IN DUPLICATE DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT PAYMENT $156,377.25 SHIPPING INSTRUCTIONS * A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN C.O.D. SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL - THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY Timothy Renick James Crider TITLE Director Director of Administration CONTROL NO. 109708 CONTROLLER CzBmmjtpoMzodi.NdHsbuibu4;35qn-Nbz13-3134 Exhibit A AccountExecutive: LoganCooper lcooper@officeworks.net Phone:317-610-6776 Prepared By:ASBillTo:InstallationAddress: Client Contact :City of CarmelInstallation Contact :City of Carmel IT DepartmentIT Department 10701 North College Ave10701 North College Ave CarmelIN46280CarmelIN46280 Contact Phone :Contact Phone : ProposalNumber: 23095 Page 1 of 9ITDepartment City of Carmel QtyPart NumberPart DescriptionSellExt Sell BREAKRM 21101.FT2.PS.AR0 Mika, Wire Rod Frame Chair, Plastic Seat, Armless$197.87$395.741SIT FC1Black Frame Glide Option Selection CGRClear Glides Plastic Shell Color Selection SC1Black Package Selection ACFully Assembled 21101.FT2.S2.PS.AR0 Mika, 30" Wire Rod Bar Stool Plastic Seat$277.87$555.742SIT Frame Colors FC1Black Frame Glide Option Selection CGRClear Glides Plastic Shell Color Selection SC1Black MIKA CAL 133P No Selection Package Selection ACFully Assembled DT1CS.36LX1$619.20$619.203EverywhereRoundTable,Squared Edge,LamHMI Top/Thermo Edge,4-Column Base 36Dia Top Finish LBQ+white twill Edge Finish LBQ+white twill Leg/Base Finish G2+graphite satin Casters/Glides 57+glides N:\\Design Project Files\\City of Carmel\\2022\\23095 IT Dept\\CAP\\23095 Carmel IT 2.10.23.sp44/17/2023 Page 2 of 9ITDepartment City of Carmel QtyPart NumberPart DescriptionSellExt Sell 1DT3CS.36LX$659.88$659.884EverywhereStanding-Hght Round Table,SquaredHMI Edge,Lam Top/Thermo Edge,4-Column Base 36 Dia Top Finish LBQ+white twill Edge Finish LBQ+white twill Base Finish G2+graphite satin 2,230.56Subtotal: PRIVATEOFFICE 21B2JK7-+Lock Plug and Key,Chrome UM Series$0.00$0.005HMI Key Number 234+key number 234 21B2JK7-+Lock Plug and Key,Chrome UM Series$0.00$0.006HMI Key Number 235+key number 235 21B2JK7-+Lock Plug and Key,Chrome UM Series$0.00$0.007HMI Key Number 236+key number 236 4AER1C21HW$1,008.32$4,033.288WorkChair,New Aeron,CSize,Std-Hgt RangeHMI Adj,Std Tlt,Hgt Adj Arms,Non-Uphst Armpads Back Support Option ALP+adjustable posturefit SL Frame Finish G1+graphite Chassis Finish G1+graphite Base Finish G1+graphite Casters/Glides BB+21/2" hard caster, black yoke, carpet only Armpad Finish BK+black 8Z Pellicle 231+8Z Pellicle-Pr Cat 1 231_Colors 03+8Z Pellicle graphite 3DU7F.D30C$2,092.68$6,278.049@RenewTableBaseKit - 3Legs, Elec Ext Range, HMI 30D, C Foot Type Hidden Power Access NNP@no power access N:\\Design Project Files\\City of Carmel\\2022\\23095 IT Dept\\CAP\\23095 Carmel IT 2.10.23.sp44/17/2023 Page 3 of 9ITDepartment City of Carmel QtyPart NumberPart DescriptionSellExt Sell Switch Option SUD@simple up down Leg/Foot Finish G2@graphite satin leg with graphite satin foot Casters/Glides 57@glides 6FF20K.4220FF2HNTL$1,730.47$10,382.8210@WoodFreestdLateralFile,bar pull,42" w,20" HMI d,FF,21/4"-high base,high-pressure lam case/front,no top,lock Case Finish LBG+sarum twill Front Finish LBG+sarum twill Pull Finish G1@graphite Counterweight CB@counterweight Lock Option KA@keyed alike 3FF888.200284L$238.03$714.0911@ThickTop, Stg Attch, Two Unit Placed UnderHMI The Stg Top, Lam Top/Thermo Edge 20D 84W Top Finish LBG@sarum twill Edge Finish LBG@sarum twill 3FTS10.3048LS$153.52$460.5612RectangularSurface,Sq-Edge, Lam Top/ThermoHMI Edge, 30D 48W, No Brkts Top Finish LBG+sarum twill Edge Finish LBG+sarum twill 3FTS23.4878LS$445.41$1,336.2313ExtCornerSurface,Rect End,Sq-Edge, LamHMI Top/Thermo Edge, 30D 48W L,78W R, No Brkts Top Finish LBG+sarum twill Edge Finish LBG+sarum twill 3FV2A2.30FL+Open Support Leg,Archtrl Foot,Fxd Hght,Lft 30D$211.09$633.2714HMI Surface Finish G1+graphite 3FV2A2.30FR+Open Support Leg,Archtrl Foot,Fxd Hght,Rt 30D$211.09$633.2715HMI Surface Finish G1+graphite 2MRF752AWFF$1,026.00$2,052.0016Mirra2Stool, High-Ht,Tlt Lmtr,Adj NonupholsHMI Arms,Fix Seat Depth,Butterfly Susp Back N:\\Design Project Files\\City of Carmel\\2022\\23095 IT Dept\\CAP\\23095 Carmel IT 2.10.23.sp44/17/2023 Page 4 of 9ITDepartment City of Carmel QtyPart NumberPart DescriptionSellExt Sell Back Support Option AJ+adjustable lumbar support Base/Frame Finish G1+graphite Casters/Glides BB+21/2" hard caster, black yoke, carpet only Back Finish G1+graphite Butterfly© Back Color 8M+latitude-Pr Cat 3 8M_Colors 17+latitude black Armpad Finish BK+black eave© 2Suspension Material 1A7+aireweave-Pr Cat 1 1A7_Colors 03+aireweave 2graphite 3Y1113.72YL$468.00$1,404.0017ModestyPanel,w/added cable trough,Lam Top/TPHMI Edge 72W Finish LBG+sarum twill Edge Finish LBG+sarum twill 27,927.56Subtotal: WORKSTATIONS 11B2JK7-+Lock Plug and Key,Chrome UM Series$0.00$0.0018HMI Key Number 226+key number 226 11B2JK7-+Lock Plug and Key,Chrome UM Series$0.00$0.0019HMI Key Number 227+key number 227 11B2JK7-+Lock Plug and Key,Chrome UM Series$0.00$0.0020HMI Key Number 228+key number 228 11B2JK7-+Lock Plug and Key,Chrome UM Series$0.00$0.0021HMI Key Number 229+key number 229 N:\\Design Project Files\\City of Carmel\\2022\\23095 IT Dept\\CAP\\23095 Carmel IT 2.10.23.sp44/17/2023 Page 5 of 9ITDepartment City of Carmel QtyPart NumberPart DescriptionSellExt Sell 11B2JK7-+Lock Plug and Key,Chrome UM Series$0.00$0.0022HMI Key Number 230+key number 230 11B2JK7-+Lock Plug and Key,Chrome UM Series$0.00$0.0023HMI Key Number 231+key number 231 6AER1C21HW$1,008.32$6,049.9224WorkChair,New Aeron,CSize,Std-Hgt RangeHMI Adj,Std Tlt,Hgt Adj Arms,Non-Uphst Armpads Back Support Option ALP+adjustable posturefit SL Frame Finish G1+graphite Chassis Finish G1+graphite Base Finish G1+graphite Casters/Glides BB+21/2" hard caster, black yoke, carpet only Armpad Finish BK+black 8Z Pellicle 231+8Z Pellicle-Pr Cat 1 231_Colors 03+8Z Pellicle graphite 6DU6GCS.3048LE$1,715.40$10,292.4025@Renew120DegCnrTbl, C-Foot,Sq-Edge,LamHMI Top/Thermo Edge,Elec Std Range, 30D 48W Hidden Power Access NNP@no power access Switch Option SUD@simple up down Top Finish LBG@sarum twill Edge Finish LBG@sarum twill Leg/Foot Finish G2@graphite satin leg with graphite satin foot rd Cover/Cable Management PSC@simple cable Power Access Cutout NNN@no cutout Casters/Glides 57@glides 3FT110.4230J$98.64$295.9226Frame,Base Covers, Pwr/Data knockouts 42HHMI 30W Base Finish G1+graphite 12FT110.4248J$118.84$1,426.0827Frame,Base Covers, Pwr/Data knockouts 42HHMI 48W Base Finish G1+graphite N:\\Design Project Files\\City of Carmel\\2022\\23095 IT Dept\\CAP\\23095 Carmel IT 2.10.23.sp44/17/2023 Page 6 of 9ITDepartment City of Carmel QtyPart NumberPart DescriptionSellExt Sell 3FT112.30AP+Frame Top Cap,Standard Ptd 30W$15.49$46.4728HMI Surface Finish G1+graphite 12FT112.48AP+Frame Top Cap,Standard Ptd 48W$20.88$250.5629HMI Surface Finish G1+graphite 6FT128.42+Connection Hardware, Frame-to-Frame 42H$12.12$72.7230HMI 6FT131.246$45.79$274.7431Connector, Universal 120 Deg,2-way,for46"-highHMI frames and lower 6FT133.142BP$37.04$222.2432ConnectorCover, 120 Deg, 1Side Covered,BaseHMI Cover Ptd 42H Surface Finish G1+graphite 6FT136.2P$16.16$96.9633TopCap, Conn 120-Deg, Connects-2Frame TopHMI Caps Ptd Surface Finish G1@graphite 3FT140.06+Power Entry, External Direct Connect 6'long$81.48$244.4434HMI Wiring Type LZ+PVC-free 3FT150.30+Base Power Harness 30W$62.28$186.8435HMI Wiring Type LZ+PVC-free 12FT150.48+Base Power Harness 48W$72.05$864.6036HMI Wiring Type LZ+PVC-free N:\\Design Project Files\\City of Carmel\\2022\\23095 IT Dept\\CAP\\23095 Carmel IT 2.10.23.sp44/17/2023 Page 7 of 9ITDepartment City of Carmel QtyPart NumberPart DescriptionSellExt Sell 1FT155.A$85.52$85.523715AmpReceptacle4Circuit, Duplex, Circuit AHMI 6/Pkg Finish G1+graphite 1FT155.B$85.52$85.523815AmpReceptacle4Circuit, Duplex, Circuit BHMI 6/Pkg Finish G1+graphite 1FT155.C$85.52$85.523915AmpReceptacle4Circuit, Duplex, Circuit CHMI 6/Pkg Finish G1+graphite 1FT155.D$85.52$85.524015AmpReceptacle4Circuit, Duplex, Circuit DHMI isolated ground 6/Pkg Finish G1+graphite 6FT160.42BP+Finished End,Base Cover Ptd 42H$28.28$169.6841HMI Surface Finish G1+graphite 3FT170.3030T+Lower Tile, Tackable Fabric 30H 30W$65.99$197.9742HMI Horizontal Bead Finish G1+graphite Surface Finish 1MN+monologue-Pr Cat 1 1MN_Colors 13+monologue blue spruce 12FT170.3048T+Lower Tile, Tackable Fabric 30H 48W$81.13$973.5643HMI Horizontal Bead Finish G1+graphite Surface Finish 1MN+monologue-Pr Cat 1 1MN_Colors 13+monologue blue spruce 3FT180.3730T+Tile,Full-Height,Tackable Fabric 37H 30W$68.35$205.0544HMI Horizontal Bead Finish G1+graphite N:\\Design Project Files\\City of Carmel\\2022\\23095 IT Dept\\CAP\\23095 Carmel IT 2.10.23.sp44/17/2023 Page 8 of 9ITDepartment City of Carmel QtyPart NumberPart DescriptionSellExt Sell Fabric 1MN+monologue-Pr Cat 1 1MN_Colors 13+monologue blue spruce 12FT180.3748T+Tile,Full-Height,Tackable Fabric 37H 48W$93.93$1,127.1645HMI Horizontal Bead Finish G1+graphite Fabric 1MN+monologue-Pr Cat 1 1MN_Colors 13+monologue blue spruce 3FT181.0730P+Upper Tile, Pntd 07H 30W$23.91$71.7346HMI Surface Finish G1+graphite Horizontal Bead Finish G1+graphite 12FT181.0748P+Upper Tile, Pntd 07H 48W$29.96$359.5247HMI Surface Finish G1+graphite Horizontal Bead Finish G1+graphite 3L2PT.4230RSLLK$1,325.88$3,977.6448@PersonalTower - Tall, Resident Interior, OpenHMI Left, Lam Case/Front, Bar Pull, 42H 30D Case/Front Finish LBG+sarum twill Pull Finish G1@graphite Interior Finish 8Q@folkstone grey Power NNN@no cutout Lock Option KA+keyed alike L2PT.4230RSRLK3$1,325.88$3,977.6449@PersonalTower - Tall, Resident Interior, OpenHMI Right, Lam Case/Front, Bar Pull, 42H 30D Case/Front Finish LBG+sarum twill Pull Finish G1@graphite Interior Finish 8Q@folkstone grey Power NNN@no cutout Lock Option KA+keyed alike 31,725.92Subtotal: N:\\Design Project Files\\City of Carmel\\2022\\23095 IT Dept\\CAP\\23095 Carmel IT 2.10.23.sp44/17/2023 Page 9 of 9ITDepartment City of Carmel QtyPart NumberPart DescriptionSellExt Sell Installation Services$3,374.77$3,374.77OW Sales Support Services$1,547.10$1,547.10OWI 66,805.91Total: Client Signature: _________________________________________Date: ______________ Please check box ifyou would like to be billed electronically. Please refer toour Terms and Conditions ofPurchase with Signature. Pricing valid for 30 days upon receipt ofquote. Note: There will be a2.5% fee added topay by credit card. Payment by credit card via PayPal can be arranged by emailing owreceivables@officeworks.net OfficeWorkswouldliketothank youforyourconsiderationofthis proposal and welook forwardtohelpingyoucreateyourgreatplacetowork! YourOfficeWorksTeam N:\\Design Project Files\\City of Carmel\\2022\\23095 IT Dept\\CAP\\23095 Carmel IT 2.10.23.sp44/17/2023 CzTfshfzHsfdivlijobu3;4:qn-Nbz1:-3134 City of Carmel Project CzTfshfzHsfdivlijobu22;31bn-Nbz15-313423-STR-01 Paving Program Change Order #1 –Additional MOT (CC&T) Change Order # 1 is additional MOT for CC&T. Contract Price prior to this Change Order$ 3,641,478.16 Contract Price will be increased/decreased by this Change Order$ 15,070.00 New Contract Price including this Change Order$ 3,656,548.16 Cumulative % Adjusted ContractAmountChangefrom OriginalPriceContract Original Contract$ 3,641,478.16N/A Additional MOT for 15,070.00$ 3,656,548.160.41% CC&T CITY OF CARMEL TO:CONTRACT CHANGE ORDER NO.: 1 DATE: 04/24/23 PROJECT NAME: 23-STR-01 Paving Program CITY REQ. NO.:N/A CITY PO NO.: 108575 CITY PO DATE: 03/02/2023 ____________ I. You are directed to make the following changes in this Contract: Change Order #1 is additional MOT for CC&T SCHEDULED ADJUSTMENT ITEM AMOUNT (+) OR (-) DAYS Additional Maintenance of Traffic $ 15,070.00 0 II. The following referenced Documents further describe the changes outlined in Paragraph I, and are to be considered a part of this Change Order: R.F.P.: __N/A____ W.D.C. No.: ___N/A__ Other:__See attached proposals________________________________________________ The changes result in the following adjustment of Contract Price and Contract Time: Contract Price prior to this Change Order $_3,641,478.16 Contract Price will be increased/decreased by this Change Order $ 15,070.00 New Contract Price including this Change Order $_3,656,548.16 Contract Time Prior to this Change Order ___N/A___ Days __N/A_____ Completion Date Net increased/decreased resulting from this Change Order_0____ Days Current Contract Time including this Change Order_124____ Days 8/07/23 Completion Date This Change Order is for full and final settlement of all direct, indirect, impact costs and time extensions incurred at any time resulting from the performance of the changed work. Version 2016-08-31 City of CarmelHoward Asphalt LLC STREETCONTRACTORJames Brainard, Mayor 1 Civic Square2916 Kentucky Ave AddressAddressMary Ann Burke, Member Carmel, IN 46023Indianapolis, IN 46221 City/State/ZipCity/State/ZipLori Watson, Member Matt Higginbotham, Commissioner, Street Department By: By: Matt Higginbotham Phone:_317-733-2001Phone:__317-849-9666 ATTEST: Date:____04/24/2023_____Date:___________________ Sue Wolfgang, Clerk Date: _________________ Version 2016-08-31 PROPOSAL REVISED CC & T CONSTRUCTION, INC. 5051 Prospect Street Indianapolis, IN 46203 Phone: (317)356-6385 Fax: (317)356-2175 Proposal Submitted To:Phone:Date: Howard Companies4/18/2023 Attention:Email mparrish@howardcompanies.comMikeParrish Street:Job Location: City, State, and Zip Code:Job Name: Carmel We hereby submit specifications and estimates for: 1.) Maintaining traffic for W. Main St from Shelborne Rd to Ditch Rd. Lump Sum = $8,200.00 2.) Maintaining traffic for 136th St from Springmill to Illinois St. Lump Sum = $5,500.00 We propose hereby to furnish material and labor - complete in accordance with above specifications, for the sum of: SEE ABOVE dollars Payment To Be Made As Follows: Authorized Signature: All materials guaranteed to be as specified. All work to be completed in a workmanlike manner according to standard practices. Any alteration or deviation from above specifications involving extra costs will be executed only upon written orders Tony Page and will become an extra charge over and above the estimate. All agreements contingent upon strikes, accidents or delays beyond our control. Owner to carry fire, tornado and other necessary insurance. Our workers are fully covered by Workmen'sNote: This proposal may be withdrawn by us if not accepted within 10 days. Compensation insurance. Authorized Signature: Acceptance of Proposal The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized Authorized Signature: to do the work as specified. Payment will be made as outlined above.Date of Acceptance: City of Carmel Project CzTfshfzHsfdivlijobu22;33bn-Nbz15-313423-STR-01 Paving Program Change Order #2–Additional Concrete Drive Line Items Change Order # 2is additional concrete drive line items. Contract Price prior to this Change Order$ 3,656,548.16 Contract Price will be increased/decreased by this Change Order$ 28,545.00 New Contract Price including this Change Order$ 3,685,093.16 Cumulative % Adjusted ContractAmountChangefrom OriginalPriceContract Original Contract$ 3,641,478.16N/A Additional MOT for 15,070.00$ 3,656,548.160.41% CC&T Additional Concrete 28,545.00$ 3,685,093.161.20% Drive LineItems CITY OF CARMEL TO:CONTRACT CHANGE ORDER NO.: 2 DATE: 04/25/23 PROJECT NAME: 23-STR-01 Paving Program CITY REQ. NO.:N/A CITY PO NO.: 108575 CITY PO DATE: 03/02/2023 ____________ I. You are directed to make the following changes in this Contract: Change Order #2 is additional concrete drive line items SCHEDULED ADJUSTMENT ITEM AMOUNT (+) OR (-) DAYS Additional Concrete Drive Line Items $ 28,545.00 0 II. The following referenced Documents further describe the changes outlined in Paragraph I, and are to be considered a part of this Change Order: R.F.P.: __N/A____ W.D.C. No.: ___N/A__ Other:__See attached proposals________________________________________________ The changes result in the following adjustment of Contract Price and Contract Time: Contract Price prior to this Change Order $_3,656,548.16 Contract Price will be increased/decreased by this Change Order $ 28,545.00 New Contract Price including this Change Order $_3,685,093.16 Contract Time Prior to this Change Order ___N/A___ Days __N/A_____ Completion Date Net increased/decreased resulting from this Change Order_0____ Days Current Contract Time including this Change Order_124____ Days 8/07/23 Completion Date This Change Order is for full and final settlement of all direct, indirect, impact costs and time extensions incurred at any time resulting from the performance of the changed work. Version 2016-08-31 City of CarmelHoward Asphalt LLC STREETCONTRACTORJames Brainard, Mayor 1 Civic Square2916 Kentucky Ave AddressAddressMary Ann Burke, Member Carmel, IN 46023Indianapolis, IN 46221 City/State/ZipCity/State/ZipLori Watson, Member Matt Higginbotham, Commissioner, Street Department By: By: Matt Higginbotham Phone:__317-849-9666Phone:_317-733-2001 ATTEST: Date:___________________ Date:____04/2/2023_____ Sue Wolfgang, Clerk Date: _________________ Version 2016-08-31 PROPOSAL CC & T CONSTRUCTION, INC. 5051 Prospect Street Indianapolis, IN 46203 Phone: (317)356-6385 Fax: (317)356-2175 Proposal Submitted To:Phone:Date: Howard Companies4/24/2023 Attention:Email mparrish@howardcompanies.comMikeParrish Street:Job Location: City, State, and Zip Code:Job Name: We hereby submit specifications and estimates for: 1.) Labor and Material, 6" - concrete drive - $115.00 SY 2.) Labor and Material, 9" - concrete drive - $150.00 SY We propose hereby to furnish material and labor - complete in accordance with above specifications, for the sum of: SEE ABOVE dollars Payment To Be Made As Follows: Authorized Signature: All materials guaranteed to be as specified. All work to be completed in a workmanlike manner according to standard practices. Any alteration or deviation from above specifications involving extra costs will be executed only upon written orders Tony Page and will become an extra charge over and above the estimate. All agreements contingent upon strikes, accidents or delays beyond our control. Owner to carry fire, tornado and other necessary insurance. Our workers are fully covered by Workmen'sNote: This proposal may be withdrawn by us if not accepted within 10 days. Compensation insurance. Authorized Signature: Acceptance of Proposal The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized Authorized Signature: to do the work as specified. Payment will be made as outlined above.Date of Acceptance: City of Carmel Project CzTfshfzHsfdivlijobu22;34bn-Nbz15-313423-STR-01 Paving Program Change Order #3–Plunge MillLine Item Change Order # 3is an additional plunge mill line item. Contract Price prior to this Change Order$ 3,685,093.16 Contract Price will be increased/decreased by this Change Order$ 77,625.00 New Contract Price including this Change Order$ 3,762,718.16 Cumulative % Adjusted ContractAmountChangefrom OriginalPriceContract Original Contract$ 3,641,478.16N/A Additional MOT for 15,070.00$ 3,656,548.160.41% CC&T Additional Concrete 28,545.00$ 3,685,093.161.20% Drive LineItems Additional Plunge Mill 77,625.00$ 3,762,718.163.33% LineItem CITY OF CARMEL TO:CONTRACT CHANGE ORDER NO.: 3 DATE: 04/26/23 PROJECT NAME: 23-STR-01 Paving Program CITY REQ. NO.:N/A CITY PO NO.: 108575 CITY PO DATE: 03/02/2023 ____________ I. You are directed to make the following changes in this Contract: Change Order #3is an additional plunge mill line item SCHEDULED ADJUSTMENT ITEM AMOUNT (+) OR (-) DAYS Additional Plunge Mill Line Item $ 77,625.00 +2 II. The following referenced Documents further describe the changes outlined in Paragraph I, and are to be considered a part of this Change Order: R.F.P.: __N/A____ W.D.C. No.: ___N/A__ Other:__See attached proposals________________________________________________ The changes result in the following adjustment of Contract Price and Contract Time: Contract Price prior to this Change Order $_3,685,093.16 Contract Price will beincreased/decreased by this Change Order $ 77,625.00 New Contract Price including this Change Order $_3,762,718.16 Contract Time Prior to this Change Order ___N/A___ Days __N/A_____ Completion Date Net increased/decreased resulting from this Change Order_+2____ Days Current Contract Time including this Change Order_126____ Days 8/09/23 Completion Date This Change Order is for full and final settlement of all direct, indirect, impact costs and time extensions incurred at any time resulting from the performance of the changed work. Version 2016-08-31 City of CarmelHoward Asphalt LLC STREETCONTRACTORJames Brainard, Mayor 1 Civic Square2916 Kentucky Ave AddressAddressMary Ann Burke, Member Carmel, IN 46023Indianapolis, IN 46221 City/State/ZipCity/State/ZipLori Watson, Member Matt Higginbotham, Commissioner, Street Department By: By: Matt Higginbotham Phone:__317-849-9666Phone:_317-733-2001 ATTEST: Date:___________________ Date:____04/2/2023_____ Sue Wolfgang, Clerk Date: _________________ Version 2016-08-31 Clerk 5-10-23 BPW 5-17-23 Reviewed/Approved Via Email CFD Heavner STREETS Privett CPD Horner ENG Kirsh CRED Brewer CPA/REI Adams/ Brock X -- Mester/Schoenle Clerk 5-10-23 BPW 5-17-23 Reviewed/Approved Via Email CFD Heavner STREETS Privett CPD Horner ENG Kirsh CRED Brewer CPA/REI Adams/Brock --- x Clerk 5-10-23 BPW 5-17-23 Reviewed/Approved Via Email CPD Horner STREETS Privett CFD Heavner ENG Kirsh CRED Brewer Event Start tim.:: 06:00:00 AM ?M Rehearsal Rehearsal Date: Rehearsal Start Time: Fees? Description of Event: Event end time: 10:00:00 MIii r "" Rehearsal End Time: Will a Fee be charged for this event? If yes, please describe below. YES � NO Provide a brief description of event Indiana Pacers would host an NBA Draft Party at Midtown Plaza. Boomer, Pacemates, giveaways, players/staff would be part of the fun while the actual draft would be shown on the big screen 1V at the Plaza. I have attached the photo of the two parking spots that we would need reserved for the event. Attach additional pages if ne eded-SEE BELOW 6.22 Pacers Draft Party - Reserved Parking Spots.JPG 198.1 KB ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT "i( Se.e ��to.s o + P\c.m"'�d Je.c..o\'"4-hcsn S CITY FACILITY (S) REQUESTED: Mark all that apply FACILITY (S) CART ER GREEN (area between Palladium & theater building) CIVIC SQUARE FOUNTAIN AREA CIVIC SQUARE GAZEBO / LAWN JAPANESE GARDEN MONON & MAIN PLAZA ., MIDTOWN PLAZA -Events must be free and open to the public. REFLECTING POOL -Please note that Veteran's Plaza is NOT available for use. Other SPECIAL REQUESTS: Mark all that apply REQUESTS: ., ELECTRICITY FOUNTAIN RESTROOM • FOUNTAIN/GAZEBO JAMES BUILDING RESTROOMS (CARTER GREEN) *Extra fees apply NIA Other VENDORS: Mark all that apply SEE CITY OF CARMEL FACILITY USE POLICY ,.. " xxxxxxxxxxxxxxxxx xxxxxxxxxxxxxxxxxx xxxxxxxxxxxxxxxx ** Above were marked in error. Sun King is providing food/alcohol. Not the Pacers organization. ------- 4:00 PM Clerk 5-10-23 BPW 5-17-23 Reviewed/Approved Via Email CPD Horner STREETS Privett CFD Heavner ENG Kirsh CRED Brewer Clerk 5-10-23 BPW 5-17-23 Reviewed/Approved Via Email CPD Horner STREETS Privett CFD Heavner ENG Kirsh CRED Brewer CPA/REI Adams/Brock x Plus 7/19/23 Clerk 5-10-23 BPW 5-17-23 Reviewed/Approved Via Email CPD Horner STREETS Privett CFD Heavner ENG Kirsh CRED Brewer 1-STY BRICK AND FRAMECOMMERCIAL BUILDINGSANSANSANSANSANSANSANSANSANSANSANSANSANWWWWWWWWWWWWWFFE = 834.00STSTPATIOSTWWWWWWWWWWWWWWSTMSTMSTM100' WARNING (A)100' WARNING (B)10'5'10'C5.1REVISIONS AND ISSUESPREPARED FOR:PROJECT NO.SHEET NO.CHECKED BY:DRAWN BY:DEGDESIGNED BY:DWG NAME:PROJECT NO.:W220058DATE BY01.31.2022BTDATE:DEGSTEVEN SCOTT RUCKER P.E. 11300279WEIHELandscape ArchitectureA PART OF THE SOUTHWEST QUARTER, SECTION 31, TOWNSHIP 18 NORTH, RANGE 4 EAST, HAMILTON COUNTY, INDIANAW22.0058431 E CARMEL DRIVE, CARMEL, IN 46032Know what'sRCULVER'SCARMEL, INWSNE04.29.2022 DEGTAC COMMENT REVISIONS105.13.2022 AMQLANDSCAPE COMMENT REVISIONS206.24.2022 BTREMOVE PARKING ISLAND AND TRANSFORMER3TAC COMMENT REVISIONS 2407.07.2022 DEGWQ TREATMENT TRAIN & WATER COMMENTS508.12.2022 DEGADDED FIRE HYDRANT & FDC AND DRY LINE608.25.2022 DEGRELOCATED IRRIGATION VALVE & METER709.29.2022 DEGSWPPP2 UPDATE TO CLARIFY WQ UNIT & EASEMENT810.06.2022 DEGCRE REVIEW COMMENT REVISIONS910.24.2022 DEGADDED SURVEY DATA FOR EAST ADJOINER1011.23.2022 DEGMOVED STR 106 & STR 105, GRADING, MOT PLAN1105.08.2023 DEGRIGHT LANE CLOSEDW20-5 (36"x36")POSTEDSPEEDLIMIT30RIGHT LANE CLOSED AHEADW9-3 (36"x36")LEGENDDRUM TYPE BARRICADES (ACCORDINGTO IN.D.O.T. SPEC) SPACED AS NOTED.ADVANCED WARNING SIGNWORK AREASPEED LIMIT SIGNTRAFFIC FLOWMAINTENANCE OF TRAFFIC NOTES1. DURING THE COURSE OF CONSTRUCTION, ONE LANE REDUCTION WILL BE ALLOWED BETWEEN THE HOURS OF9am. AND 4pm. CONSTRUCTION MUST BE COMPLETE WITHIN THE PROVISIONS OF THE PERMIT AND THE LANEMUST BE REOPENED AT THE END OF EACH DAY THAT IT IS CLOSED.2. THE BARRICADES SHALL BE MOVED TO THE EDGE OF PAVEMENT AT TIMES OF NO CONSTRUCTION TO ALLOWFOR UNOBSTRUCTED TRAFFIC FLOW THROUGH THE CONSTRUCTION AREA. MAINTAIN MINIMUM 10' LANE WIDTHBETWEEN BARRICADES AND ADJACENT LANE STRIPING.3. FENCING, BARRICADES AND/OR APPROPRIATELY SIZED STEEL PLATES SHALL BE PLACED SO AS TOENCOMPASS ANY EXPOSED TRENCH AREA AT TIMES OF NO CONSTRUCTION.4. THE ADVANCED WARNING SIGNS SHALL ALSO BE COVERED OR TURNED AWAY FROM THE ROADWAY AT TIMESOF NO CONSTRUCTION.5. THE MAINTENANCE OF TRAFFIC SHALL CONFORM TO THE STANDARD SPECIFICATIONS OF THE INDIANADEPARTMENT OF TRANSPORTATION STANDARD DETOUR SHEETS AND THE INDIANA MANUAL ON UNIFORMTRAFFIC CONTROL DEVICES FOR STREETS AND HIGHWAYS DATED 2011 AND ALL SUBSEQUENT REVISIONS.6. ANY DROP OFF ADJACENT TO THE TRAVEL LANE WHICH EXCEEDS 4" MUST HAVE TYPE II DRUMS WITH TYPE 'A'FLASHERS SPACED AS NOTED.7. ALL STAGING AND EQUIPMENT STORAGE WILL OCCUR OFF ROAD AND ON THE WORK SITE.8. THE APPROVED PERMIT AND PLANS SHALL BE ONSITE DURING CONSTRUCTION.9. ALL PAVEMENT MARKINGS WITHIN INDOT AND/OR CITY/COUNTY RIGHT-OF-WAY TO BE IN ACCORDANCE WITHTHE INDIANA MANUAL ON UNIFORM TRAFFIC CONTROL DEVICES FOR STREETS AND HIGHWAYS DATED 2011AND ALL SUBSEQUENT REVISIONS.10.CONTRACTOR TO NOTIFY AUTHORITY HAVING JURISDICTION 5 DAYS PRIOR TO THE START OF WORK ANDWITHIN 7 DAYS OF COMPLETION OF WORK.SCOPE OF WORK NARRATIVE:TRAFFIC CONTROL IS BEING PROVIDED FOR ACCESS TO EXISTING UTILITIES ALONG THE SOUTH LANE OFEAST CARMEL DRIVE. BARRICADES AND SIGNAGE ARE TO BE PLACED ACCORDING TO PLAN PRIOR TOANY WORK BEING CONDUCTED IN THE RIGHT-OF-WAY. EXCAVATION, STABILIZATION, CONNECTION OFPROPOSED TO EXISTING UTILITIES, AND RESTORATION WILL BE CONDUCTED IN THE ROAD'S SOUTH LANE,TRAVELING EAST, OF EAST CARMEL DRIVE.DUE TO ENCROACHMENT INTO THE ROAD'S SOUTHERN LANE, IT IS PROPOSED TO CLOSE THE LANE ANDMERGE THE TWO LANES TRAVELING EASTBOUND INTO A SINGLE LANE. SIGNS ARE PLACED AT 100'INCREMENTS FROM THE CONSTRUCTION AREA TO WARN DRIVERS, WITH BARRELS PLACED TO BEGINTHE MERGE AT THE WEST ADJOINER'S DRIVE, AIMING TO AVOID CONFLICT WITH ACCESS. WITH FURTHERINTENT TO KEEP CONSISTENT TRAFFIC PATTERNS, BARRELS WILL BE PLACED FROM THE FAZOLI'SNORTHWEST ACCESS MEDIAN TO THE CENTERLINE OF EASTBOUND TRAFFIC, TO KEEP THE FAZOLI'SHALF OF ENTRY OPEN FOR TRAFFIC.ONCE UTILITY CONNECTIONS ARE MADE, FLOWABLE FILL IS TO BE USED TO RESTORE THE LAND TOEXISTING CONDITIONS. ONCE COMPLETE, BARRICADES AND SIGNAGE MAY BE REMOVED. NORMALDRIVING PATTERNS WILL RESUME AT THAT TIME. RESOLUTION NO. BPW 05-17-23-01 A RESOLUTION OF THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF CARMEL, INDIANA, APPROVING THE TRANSFER AND PRESENTATION OF PISTOL AND BADGE WHEREAS, pursuant to IC 5-22-22-6, the Board of Public Works and Safety of the City of Carmel, Indiana (“Board”), may transfer to another certain personal property; and WHEREAS, Sergeant Phillip L. Hobson has provided over 28 years of meritorious service to the Carmel community as a Carmel City Police Officer, and will be retiring on May 26, 2023; and WHEREAS, it has been a long-standing policy and practice of the Carmel Police Department to present to each of its sworn officers, upon retirement, their badge and firearm. NOW, THEREFORE, BE IT RESOLVED by the Board, as follows: Section 1. The foregoing Recitals are incorporated herein by this reference. Section 2. The following items may be transferred and presented to Sergeant Phillip L. Hobson upon his retirement, at the direction of the Chief of Police: Sergeant Hobson’s Service Weapon, Glock Model 17, 9 mm Pistol and accessories and Carmel Police Department Badge/marked “Retired.” SO RESOLVED. Resolution No. BPW 05-17-23-01 Page One of Two Pages This Resolution was prepared by Jon Oberlander, Carmel Corporation Counsel, on 5/3/2023 at 2:27 PM. No subsequent revision to this Resolution has been reviewed by Mr. Oberlander for legal sufficiency or otherwise. PASSED by the Board of Public Works and Safety of the City of Carmel, Indiana, this day of , 2023, by a vote of ayes and nays. CITY OF CARMEL, INDIANA By and through its Board of Public Works and Safety (“Board”) By: James Brainard, Presiding Officer Date: Mary Ann Burke, Member Date: Lori Watson, Member Date: ATTEST: Sue Wolfgang, Clerk Date: Resolution No. BPW 05-17-23-01 Page Two of Two Pages This Resolution was prepared by Jon Oberlander, Carmel Interim Corporation Counsel, on 5/3/2023 2:27 PM. No subsequent revision to this Resolution has been reviewed by Mr. Oberlander for legal sufficiency or otherwise.